ALABAMA STATE PORT AUTHORITY

REQUEST FOR PROPOSAL (RFP)

RFP: AWTC-1 RFP Title: AWTC Permit Renewal 2013

RFP Response Due Date and Time:

September17, 2012, 2:00 PM Number of Pages: 18

ISSUING AGENCY INFORMATION

Procurement Officer: Meghan E Gable Issue Date: August 17, 2012

Alabama State Port Authority

Attn: Meghan Gable,

Environmental and Program Management

1400 ASD Boulevard

Suite 200

Mobile, AL 36602

Phone: 251-441-7502

Fax: 251-459-9871

INSTRUCTIONS TO OFFERORS

Return Sealed Proposal to:

Alabama State Port Authority

Attn: Meghan Gable, Environmental and Prog. Mngt.

1400 ASD Boulevard

Suite 200

Mobile, AL 36602

ALL SEALED PROPOSALS MUST BE SENT FEDEX

OR UPS

Mark Face of Envelope Package:

PROPOSAL FOR THE ALABAMA

STATE PORT AWTC PERMIT

RENEWAL 2013

RFP Response Due Date: September 17

2012

Special Instructions: Offeror should

closely review all RFP instructions and

requirements to ensure all questions or

concerns are addressed.

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING

Offeror Name/Address: Authorized Offeror Signatory:

(please print name and sign in ink)

Offeror Phone Number: Offeror Fax Number:

Offeror E-mail Address:

OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE

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TABLE OF CONTENTS

PAGE

Instructions to Offerors 3

Schedule of Events 4

Section 1: Project Overview and Instructions 5 1.0 Project Overview 5

1.1 Single Point of Contact 5

1.2 Required Review 5

1.3 General Requirements 6

1.4 Submitting a Proposal 7

1.5 Cost of Preparing a Proposal 7

1.6 Schedule 8

Section 2: RFP Standard Information 8 2.0 Authority 8

2.1 Offeror Competition 8

2.2 Classification and Evaluation of Proposals 8

2.3 Alabama State Port Authority’s Rights Reserved 10

Section 3: Scope of Project 10 3.0 Scope of Project 10

3.1 Background 12

3.2 Confidentiality 12

Section 4: Offeror Qualifications/Informational Requirements 12 4.0 Alabama State Port Authority’s Right to Investigate and Reject 12

4.1 Offeror Mandatory and Informational Requirements 13

Appendix A – Contract with Standard General Terms and Conditions 16

Appendix B – RFP Response Form 18

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INSTRUCTIONS TO OFFERORS

It is the responsibility of each Offeror to:

Follow the format required in the RFP when preparing your response. Provide point-by-point

responses to all sections in a clear and concise manner.

Provide complete answers/descriptions. Read and answer all questions and requirements. Do

not assume the Alabama State Port Authority or evaluator/evaluation committee will know what

your company capabilities are or what items/services you can provide, even if you have

previously contracted with the Alabama State Port Authority. The proposals are evaluated based

solely on the information and materials provided in your response.

Use the forms provided, i.e., cover sheet.

Submit your response on time. Note all the dates and times listed in the Schedule of Events and

within the document, and be sure to submit all required items on time. Late proposal responses

are never accepted.

The following items MUST be included in the response to be considered responsive.

Failure to include any of these items may result in a nonresponsive determination.

PROPOSALS MUST INCLUDE:

Signed Cover Sheet

Signed Addenda (if appropriate)

Complete point-by-point responses to all questions within Section 4.1. Please keep

response numbers consistent with the question numbers contained within this

document.

Signed Appendix B acknowledging requirements, including the Contract with

Standard General Terms and Conditions (Appendix A). Exceptions to Appendix A

should be declared at the end of the document containing the point-by-point

responses.

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SCHEDULE OF EVENTS

EVENT DATE

RFP Issue Date August 17, 2012

Deadline for declaring intent to Bid via

email to Mgable@asdd.com August 31, 2012

Mandatory Prebid Meeting September 5, 2012

Deadline for Receipt of Written Questions September 7, 2012

Deadline for Posting Written Responses to the

Alabama State Port Authority’s Website September 11, 2012

RFP Response Due Date September 17, 2012

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SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS

1.0 PROJECT OVERVIEW

The ALABAMA STATE PORT AUTHORITY is seeking a service provider to review and

update the Alabama Hazardous Waste Management and Minimization Act (AHWMMA) post

closure permit for its Alabama Wood Treatment Corporation (AWTC) site. A more complete

description of the services sought for this project is provided in Section 3, Scope of Project.

Proposals submitted in response to this solicitation must comply with the instructions and

procedures contained herein. THE AUTHORITY RESERVES THE RIGHT TO REJECT

ANY AND ALL PROPOSALS IF DEEMED TO BE IN THE INTEREST OF THE

AUTHORITY AND THE STATE OF ALABAMA.

A mandatory prebid meeting will be held on Monday, September 5, 2012 at 10:00 AM in

the Killian Room, located on the first floor of the International Trade Center, 250 North

Water Street, Mobile, AL. Material necessary for the completion of the bid will be

provided.

1.1 SINGLE POINT OF CONTACT

From the date this Request for Proposal (RFP) is issued until an Offeror is selected and the

selection is announced, Offerors are not allowed to communicate with any Alabama State

Port Authority personnel, except at the direction of Meghan Gable, the officer in charge of

the solicitation. Any unauthorized contact may disqualify the Offeror from further consideration.

Contact information for the single point of contact is as follows:

Meghan E. Gable, Project Manager

Alabama State Port Authority

1400 ASD Boulevard

Suite 200

Mobile, AL 36602

Work: 251-441-7502

Fax: 251-441-7085

E-mail:mgable@asdd.com

1.2 REQUIRED REVIEW

1.2.1 Review RFP. Offerors should carefully review the instructions, specifications, standard

terms and conditions, and contract set out in this RFP and promptly notify the officer identified

above in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications,

or error which they discover upon examination of this RFP. This should include any terms or

requirements within the RFP that preclude the Offeror from responding to the RFP or add

unnecessary cost. This notification must be accompanied by an explanation and suggested

modification and be received by the deadline for receipt of written or e-mailed inquiries set forth

below. The Alabama State Port Authority will make any final determination of changes to the

RFP.

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1.2.2 Form of Questions. Offerors with questions or requiring clarification or interpretation of

any section within this RFP must address these questions in writing or via e-mail, or as a Word

attachment (no PDF documents) to the procurement officer referenced above on or before

Friday, September 7, 2012. Each question must provide clear reference to the section, page, and

item in question. Questions received after the deadline may not be considered.

1.2.3 Alabama State Port Authority’s Response. The Alabama State Port Authority will

provide an official written response by Tuesday, September 11, 2012 to all questions received

by Friday, September 7, 2012. The Alabama State Port Authority’s response will be by formal

written addendum. Any other form of interpretation, correction, or change to this RFP will not be

binding upon The Alabama State Port Authority. Any formal written addendum will be posted

on the Alabama State Port Authority’s website with the posting of the RFP at

http://www.asdd.com/notices.html by the close of business on the date listed. Offerors must

sign and return with their RFP response an Acknowledgment of Addendum for any

addendum issued.

1.3 GENERAL REQUIREMENTS

1.3.1 Acceptance of Standard Terms and Conditions/Contract. By submitting a response to

this RFP, Offeror agrees to acceptance of the standard terms and conditions and contract as set

out in Appendices A and B of this RFP. Much of the language included in the standard terms and

conditions and contract reflects requirements of Alabama law. Requests for additions or

exceptions to the standard terms and conditions, contract terms, including any necessary licenses,

or any added provisions must be submitted to the procurement officer referenced above by the

date for receipt of written/e-mailed questions. Any request must be accompanied by an

explanation of why the exception is being sought and what specific effect it will have on the

Offeror's ability to respond to the RFP or perform the contract. The Alabama State Port

Authority reserves the right to address nonmaterial requests for exceptions with the highest

scoring Offeror during contract negotiation. Any material exceptions requested and granted to

the standard terms and conditions and contract language will be addressed in any formal written

addendum issued for this RFP and will apply to all Offerors submitting a response to this RFP.

The Alabama State Port Authority will make any final determination of changes to the standard

terms and conditions and/or contract.

1.3.2 Resulting Contract. This RFP and any addenda, the Offeror's RFP response, including any

amendments, a best and final offer, and any clarification question responses shall be included in

any resulting contract. The Alabama State Port Authority’s contract, attached as Appendix B,

contains the contract terms and conditions which will form the basis of any contract between the

Alabama State Port Authority and the selected service provider. In the event of a dispute as to the

duties and responsibilities of the parties under this contract, the contract, along with any

attachments prepared by the Alabama State Port Authority, will govern in the same order of

precedence as listed in the contract.

1.3.3 Understanding of Specifications and Requirements. By submitting a response to this

RFP, Offeror agrees to an understanding of and compliance with the specifications and

requirements described in this RFP.

1.3.4 Offeror's Signature. Each proposal must be signed in ink by an individual authorized to

legally bind the business submitting the proposal. The Offeror's signature on a proposal in

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response to this RFP guarantees that the offer has been established without collusion and without

effort to preclude the Alabama State Port Authority from obtaining the best possible service.

Proof of authority of the person signing the RFP response must be furnished upon request.

1.3.5 Offer in Effect for 120 Days. A proposal may not be modified, withdrawn, or canceled by

the Offeror for a 120-day period following the deadline for proposal submission as defined in the

Schedule of Events, or receipt of best and final offer, if required, and Offeror so agrees in

submitting the proposal.

1.4 SUBMITTING A PROPOSAL

1.4.1 Organization of Proposal. Offerors must submit a signed copy of the RFP cover sheet and

the form attached as Appendix B to respond to this RFP.

1.4.2 Failure to Comply with Instructions. Offerors failing to comply with these instructions

may be subject to point deductions. The Alabama State Port Authority may also choose to not

evaluate, may deem nonresponsive, and/or may disqualify from further consideration any

proposals that do not follow this RFP format, are difficult to understand, are difficult to read, or

are missing any requested information.

1.4.3 Multiple Proposals. Offerors may, at their option, submit multiple proposals, in which

case each proposal shall be evaluated as a separate document.

1.4.4 Copies Required and Deadline for Receipt of Proposals. Offerors must submit one

original proposal and 6 copies along with 1 entire proposal stored and submitted on a USB

flash drive using pdf formatting to The Alabama State Port Authority. PROPOSALS

MUST BE SEALED AND LABELED ON THE OUTSIDE OF THE PACKAGE to clearly

indicate that they are in response to RFP AWTC-1. Proposals must be received at the

receptionist’s desk of The Alabama State Port Authority’s Environmental and Program

Management Division, located in Suite 200, on the second floor of the Administration

Building, located at 1400 ASD Boulevard, prior to 2:00 p.m. Central Daylight Time, Monday,

September 17, 2012. Facsimile responses to requests for proposals are NOT accepted.

ALL PROPOSALS MUST BE SENT FEDEX OR UPS.

1.4.5 Late Proposals. Regardless of cause, late proposals will not be accepted and will

automatically be disqualified from further consideration. It shall be the Offeror's sole risk to

assure delivery at the receptionist's desk at the designated office by the designated time. Late

proposals will not be opened and may be returned to the Offeror at the expense of the Offeror or

destroyed if requested.

1.5 COST OF PREPARING A PROPOSAL

1.5.1 Alabama State Port Authority Not Responsible for Preparation Costs. The costs for

developing and delivering responses to this RFP and any subsequent presentations of the

proposal as requested by The Alabama State Port Authority are entirely the responsibility of the

Offeror. The Alabama State Port Authority is not liable for any expense incurred by the Offeror

in the preparation and presentation of their proposal or any other costs incurred by the Offeror

prior to execution of a contract.

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1.5.2 All Timely Submitted Materials Become Alabama State Port Authority Property. All

materials submitted in response to this RFP become the property of the Alabama State Port

Authority and are to be appended to any formal documentation, which would further define or

expand any contractual relationship between the Alabama State Port Authority and Offeror

resulting from this RFP process.

1.6 SCHEDULE

The Offeror shall deliver a detailed review, research, update, draft, and final draft schedule

within seven (7) days after the execution of the Contract Notice of Award.

The Offeror shall complete this project such time and manner not to delay the reapplication

process of the 2013 permit. The application is due at the offices of the Alabama Department of

Environmental Management, 1400 Coliseum Boulevard, Montgomery, AL, by April 27, 2013.

As a deliverable, within seven (7) days after the execution of the Contract Notice of Award,

Offeror shall submit to ASPA for review and acceptance, a preliminary work schedule in the

form of Microsoft Project or Visio software and scheduling chart. The baseline schedule shall

cover the review, research, update, draft, and final draft activities as specified in this Provision.

All Bi-monthly Progress Schedule updates shall be plotted and updated against the approved

Baseline Schedule.

SECTION 2: RFP STANDARD INFORMATION

2.0 AUTHORITY

This RFP is issued under the authority of sections 33-1-12.1 and 33-1-5.1(a) of the Code of

Alabama 1975. The RFP process is a procurement option allowing the award to be based on

stated evaluation criteria. The RFP states the relative importance of all evaluation criteria. Only

the evaluation criteria outlined in this RFP will be used. No allowance will be made for error,

either omission or commission.

2.1 OFFEROR COMPETITION

The Alabama State Port Authority encourages free and open competition among Offerors.

Whenever possible, The Alabama State Port Authority will design specifications, proposal

requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the

Alabama State Port Authority’s need to procure technically sound, cost-effective services.

2.2 CLASSIFICATION AND EVALUATION OF PROPOSALS

2.2.1 Initial Classification of Proposals as Responsive or Nonresponsive. All proposals will

initially be classified as either “responsive” or “nonresponsive.” Proposals may be found

nonresponsive at any time during the procurement process if any of the required information is

not provided; the submitted price is found to be excessive or inadequate as measured by criteria

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stated in the RFP; or the proposal is not within the plans and specifications described and

required in the RFP. If a proposal is found to be nonresponsive, it will not be considered further.

2.2.2 Evaluation of Proposals. An evaluator/evaluation committee will evaluate the remaining

proposals and recommend whether to award the contract to the highest scoring Offeror or, if

necessary, to seek discussion/negotiation or a best and final offer in order to determine the

highest scoring Offeror. All responsive proposals will be evaluated. In scoring, the Alabama

State Port Authority may consider such factors as accepted industry standards and a comparative

evaluation of all other qualified RFP responses in terms of differing price, quality, and

contractual factors. These scores will be used to determine the most advantageous offering to the

Alabama State Port Authority.

2.2.3 Completeness of Proposals. Selection and award will be based on the Offeror's proposal

and other items outlined in this RFP. Submitted responses may not include references to

information located elsewhere, such as Internet websites or libraries, unless specifically

requested. Information or materials presented by Offerors outside the formal response or

subsequent discussion/negotiation or best and final offer, if requested, will not be considered,

will have no bearing on any award, and may result in the Offeror being disqualified from further

consideration.

2.2.4 Opportunity for Discussion/Negotiation and/or Oral Presentation/Product

Demonstration. After receipt of all proposals and prior to the determination of the award, the

Alabama State Port Authority may initiate discussions with one or more Offerors should

clarification or negotiation be necessary. Offerors may also be required to make an oral

presentation and/or product demonstration to clarify their RFP response or to further define their

offer. In either case, Offerors should be prepared to send qualified personnel to Mobile,

Alabama, to discuss technical and contractual aspects of the proposal. Oral presentations and

product demonstrations, if requested, shall be at the Offeror's expense.

2.2.5 Evaluator/Evaluation Committee Recommendation for Contract Award.

The evaluation committee will provide a written recommendation for contract award to the

Director that contains the scores, justification, and rationale for the decision. The Director will

review the recommendation to ensure its compliance with the RFP process and criteria before

concurring in the evaluator's/evaluation committee’s recommendation of the responsive and

responsible Offeror that achieves the highest score and is, therefore, the most advantageous to

the Alabama State Port Authority.

2.2.6 Request for Documents Notice. Upon concurrence with the evaluator's/evaluation

committee's recommendation, the procurement officer will issue a “Notice of Award” to the

highest scoring Offeror to obtain the required documents/information, such as insurance

documents, contract performance security, an electronic copy of any requested material, i.e., RFP

response, response to clarification questions, and any other necessary documents. Receipt of the

“Notice of Award” does not constitute a contract and no work may begin until a contract

signed by all parties is in place. The officer will notify all other Offerors of the Alabama State

Port Authority’s selection.

2.2.7 Contract Execution. Upon receipt of all required materials requested in the “Notice of

Award," a formal contract utilizing the contract attached as Appendix B and incorporating the

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Standard Terms and Conditions attached as Appendix A, as well as the highest scoring Offeror's

response to the RFP, will be provided to the highest scoring Offeror for signature. The highest

scoring Offeror will be expected to accept and agree to all material requirements contained in the

contract and set out in Appendices A and B of this RFP. If the highest scoring Offeror does not

accept all material requirements, the Alabama State Port Authority may move to the next highest

scoring Offeror, or cancel the RFP. Work under the contract may begin when the contract is fully

executed, i.e., when the contract is signed by all parties.

2.3 ALABAMA STATE PORT AUTHORITY’S RIGHTS RESERVED

While The Alabama State Port Authority has every intention to award a contract as a result of

this RFP, issuance of the RFP in no way constitutes a commitment by the Alabama State Port

Authority to award and execute a contract. Upon a determination such actions would be in its

best interest, the Alabama State Port Authority, in its sole discretion, reserves the right to:

Cancel or terminate this RFP;

Reject any or all proposals received in response to this RFP;

Waive any undesirable, inconsequential, or inconsistent provisions of this RFP which

would not have significant impact on any proposal;

Not award if it is in the best interest of the Alabama State Port Authority not to proceed

with contract execution; or

If awarded, terminate any contract if the Alabama State Port Authority determines

adequate state funds are not available.

SECTION 3: SCOPE OF PROJECT

3.0 SCOPE OF PROJECT

The Alabama State Port Authority, is requesting proposals from qualified firms for services to

review, update, and reapply for the Alabama Hazardous Wastes Management and Minimization

Act (AHWMMA) post closure permit for its Alabama Wood Treatment Corporation (AWTC)

site.

The Authority is preparing to apply for and submit a new permit by April 27, 2013. The

following is a breakdown, and brief description, of standards of expectation to be implemented in

this project:

The Offeror MUST thoroughly review:

A) The 2003 AHWMMA Revised Post-Closure Permit Renewal Application Vol. 1 - 3;

B) The 2008 and 2011 Permit Modifications.

C) ALL supporting material which includes but is not limited to the AWTC Site Groundwater

Sampling and Analysis Plan, Final Corrective Measures Implementation Report, Contiguous

Properties Confirmatory Sampling Report etc.;

D) ADEM Land Division Hazardous Waste Program cited as Admin. Code r. 335-14-x-.xx;

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E) ALL regulatory requirements at a local, state, and federal level which are applicable to the site

and permit.

Generally the Offeror MUST have the ability to:

A) Prepare all descriptions of the facility and each hazardous waste producing process;

B) Prepare description, including code number, of each hazardous waste generated at the

facility;

C) Describe the security procedures of the facility including 24 Hour surveillance system,

monitoring or patrolling guards/facility personnel etc.;

D) Compose a written schedule of inspection monitoring equipment, safety and emergency

equipment, security equipment, and each hazardous waste unit;

E) Indicate the political jurisdiction in which the facility is located;

F) Indicate where the facility is located in a 100-year floodplain.

For the Post Closure Plan the Offeror must have the ability to:

A) Describe appropriate monitoring/maintenance activities and frequencies;

B) Prepare procedures for maintaining the integrity and effectively of the cover system, and

repairing the final cover system to correct the effects of subsistence, erosion, settling, or

other events;

C) Define procedures for the monitoring, maintenance, and operation of any leak detection,

collection, and/or removal systems;

D) Produce procedures maintaining the run-on/run-off control systems;

E) Describe protective measure for maintaining surveyed bench marks;

F) Document that the landfill and associated monitoring equipment will be visually inspected

every seven days, and that such inspections will be documented on an inspection log;

G) Prepare documentation that a survey plat indicating the location of all hazardous waste units

have been filed with local land-use authority;

H) Prepare post-closure costs such as: third party costs, fully loaded labor rate, etc.;

I) Prepare topographic maps;

J) Prepare groundwater assessment information including identifying the uppermost aquifer and

aquifers hydraulically interconnected beneath the facility with groundwater flow direction

and rate, uppermost aquifer boundaries, uppermost aquifer lithology, etc.;

K) Describe any existing plumes of contamination including 3-dimentional extent and

concentrations of each constituent throughout the plume;

L) Create a detailed plan and engineering report describing number of wells, well locations, well

design, boring logs, etc.

M) Propose ACLs for constituents which do not have formal ACLs.

N) Prepare a plan to abandon wells with low product output.

O) Address requirements of Environmental Coventry including creating isoconcentration maps

and detailing former land use.

For the Detection Monitoring Plan the Offeror must have the ability to:

A) Propose a list of indicator parameters which includes the constituents for each hazardous

waste handled at the facility, temperature, specific conductance, and pH;

B) Propose sampling frequencies;

C) Prepare background concentrations or procedures to calculate them;

D) Prepare a Sampling and Analysis Plan including sampling collection, groundwater surface

elevation measurements, sampling equipment decontamination, sample preservation and

shipment protocol, etc.

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For the Compliance Monitoring Plan the Offeror must have the ability to:

A) Propose a list of hazardous constituents to be monitored;

B) Propose concentration limits for each hazardous constituents to be monitored;

C) Propose sampling frequencies for each individual well and indicator parameter;

D) Prepare Sampling and Analysis Plan.

For the Corrective Action Plan the Offeror must have the ability to:

A) Create a detailed plan and engineering report describing the corrective action system;

B) Prepare a detailed description of groundwater monitoring program for the purposes of

evaluating the corrective action effort;

C) Prepare description of solid waste management unit type, unit’s designation, general

dimensions, etc.

D) Assess the effectiveness of the Corrective Action Plan and Groundwater Monitoring

Program.

The Offeror MUST be capable of:

A) Reviewing and updating the AWTC permit in 120 days;

B) Completing the permit reapplication process.

3.1 BACKGROUND

The Alabama State Port Authority is a state agency charged with developing, maintaining and

operating the public port systems of Alabama. The Authority owns and operates the public

facilities at the Port of Mobile as well as several inland docks located at various locations in the

State of Alabama. The port complex includes facilities for handling general cargo, steel slabs,

containers, liquid bulk, dry bulk, and heavy lift and oversized cargoes. The AWTC site is

currently owned by the Alabama State Port Authority. Groundwater sampling has been

conducted at AWTC since 1982 and semi-annually since the issuance of the permit in 1991.

3.2 CONFIDENTIALITY

The Offeror understands and agrees that information obtained from the Alabama State Port Authority may

be confidential in nature. The Offeror further understands and agrees that, if necessary, the Offeror will

enter into a Confidentiality Agreement prior to obtaining the confidential information.

SECTION 4: OFFEROR QUALIFICATIONS/INFORMATIONAL

REQUIREMENTS

4.0 ALABAMA STATE PORT AUTHORITY’S RIGHT TO INVESTIGATE

AND REJECT

The Alabama State Port Authority may make such investigations as deemed necessary to

determine the ability of the Offeror to provide the supplies and/or perform the services specified.

The Alabama State Port Authority reserves the right to reject any proposal if the evidence

submitted by, or investigation of, the Offeror fails to satisfy the Alabama State Port Authority

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that the Offeror is properly qualified to carry out the obligations of the contract. This includes the

Alabama State Port Authority’s ability to reject the proposal based on negative references.

4.1 OFFEROR MANDATORY AND INFORMATIONAL REQUIREMENTS

In order for the Alabama State Port Authority to determine the capabilities of an Offeror to

perform the services specified in Section 3, the Offeror must respond to the following requests

for information regarding its ability to meet the Alabama State Port Authority’s requirements.

THE RESPONSE, “(OFFEROR'S NAME) UNDERSTANDS AND WILL COMPLY,” IS

NOT APPROPRIATE FOR THIS SECTION.

NOTE: Each item must be thoroughly addressed. Offerors taking exception to any

requirements listed in this section may be found nonresponsive or be subject to point

deductions.

Please answer the following questions. The Authority will evaluate the answers to the

following questions. Firms will be ranked on their answers to these questions.

Organization and History 1. Please provide the name(s), title(s), address(es), e-mail address, and telephone and fax

number(s) of the individual(s) responsible for responding to this request.

2. Please provide at least three references that the Authority may contact.

3. Provide a brief overview of your company and the history of your organization. Please

describe any parent/subsidiary/affiliate relationships.

4. List and describe similar projects that your company has completed in the past 5 years.

5. Indicate how many years your company has been active in the defined contribution business,

i.e., groundwater sampling, engineering, etc.

Client Service/Quality Assurance 6. Please describe the team that would deal directly with us during the review and on an ongoing

basis. Indicate staff size, experience and turnover rates.

7. Names and resumes (maximum two pages each) of the project manager and key team

members. List each individual’s experience, qualifications, and previous successes in similar

projects.

8. What type of training is required for new employees before they work on client permits?

9. Describe your organization’s commitment to quality and your philosophy/approach to client

services.

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10. Describe your procedures for monitoring client satisfaction.

11. Describe your service/timing standards.

12. Do you guarantee service performance? If so, please describe.

Technical Abilities

13. Describe your organization’s experience preparing procedures to maintain the integrity and

effectiveness of final cover systems.

14. Describe your organization’s experience preparing procedures for the monitoring,

maintenance, and operation of any leak detection, collection, and/or removal system.

15. Describe your organization’s experience preparing procedures to maintain groundwater

monitoring systems to ensure compliance with regulation requirements.

16. Describe your organization’s experience preparing procedures to maintain run-on/run-off

control systems.

17. Describe your organization’s experience preparing procedures to protect and maintain

surveyed bench marks.

18. Describe your organization’s experience preparing survey plats to indicate the locations of

hazardous waste units.

19. Describe your organization’s experience preparing costs such as third party costs, fully

loaded labor rate, most costly extent of operation, inspection costs, administrative costs,

maintenance and repair costs, transportation costs, etc.

20. Describe your organization’s experience preparing topographic maps including: proposed

point of compliance, proposed groundwater monitoring wells, identification of uppermost

aquifer, extent of any plume contamination, etc.

21. Describe your organization’s experience identifying aquifer: groundwater direction and rate,

aquifer boundaries, aquifer lithology, hydraulic interconnections.

22. Describe your organization’s experience preparing plans and engineering reports describing

monitoring well systems including well locations, well design specifications and construction

diagrams, boring logs, etc.

23. Describe your organization’s experience preparing Sampling and Analysis Plans including

sampling collection, groundwater surface elevation measurement, sampling equipment

decontamination, sampling preservation and shipment, Chain-of-Custody control, field QA/QA,

field documentation of proper sampling procedure, analytical methods, laboratory QA/QC.

24. Describe your organization’s experience preparing plans to monitor hazardous constituents

including sampling frequencies and ACLs.

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25. Describe your organization’s experience proposing ACLs for constituents which do not have

formal ACLs.

26. Describe your organization’s experience preparing plans to abandon wells with low product

output.

27. Describe your organization’s experience addressing requirements of Environmental Coventry

including creating isoconcentration maps and detailing former land use.

Schedule of Completion

25. Detailed schedule demonstrating the respondents plan for meeting project requirements.

26. When will a thorough review of the post closure permit and all associated material be

complete?

27. When will a thorough review of all applicable local, state, and federal regulatory

requirements be complete?

28. When will the first draft of the permit be complete?

29. When will the final draft of the permit be complete?

Expenses 30. Please attach a schedule of all expenses. Include an exhibit showing total expenses.

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APPENDIX A: CONTRACT

Alabama State Port Authority

General Professional Services Agreement

Project Name: enter text

Contract # enter number AFE # enter number CN # enter number

This Professional Services Agreement between Name, (“You”), as an independent contractor, and the Alabama State Port Authority provides for your performance of specified services in accordance with the terms outlined below and with the Standard General Terms and Conditions on page 2 hereof.

Description of Services:

Service Performance Dates:

Fee: enter amount Not to exceed fee amount

Check One: You are solely responsible for any costs and expenses that you incur in performing the services.

You will be reimbursed for reasonable transportation and subsistence expenses.

You will be reimbursed __% of fee for expenses.

Payment Terms: Due Upon Receipt Net 7 days Net 10 days Net 30 days Net 45 days

Payment Milestones:

Please signify your acceptance of the terms and conditions of this Agreement by signing below as indicated.

Alabama State Port Authority

Accepted by:

H.S. “Smitty” Thorne Date

Acting Director/CEO

Name Date

Title—Company Name

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Alabama State Port Authority

General Professional Services Agreement

Project Name: enter text

Contract # enter number AFE # enter number CN # enter number

Standard General Terms and Conditions

These Standard General Terms and Conditions are incorporated into and are a material part of the Professional Services

Agreement (the “Agreement”) between you (“You”) and the Alabama State Port Authority (“ASPA”).

1. The ASPA’s sole obligation to You is the fee listed on this Agreement, and unless otherwise provided for in the Agreement, that fee

is in full payment for your services, all necessary licenses and other governmental approvals, all equipment all expenses and costs,

including transportation and subsistence expenses, needed for the performance of your services. You must obtain the ASPA’s prior

written consent before performing or incurring any additional services or expenses, or the ASPA shall have no obligation to pay

You for unapproved additional services or expenses. Moreover, if at any time prior to the ASPA’s release of funds in payment of

this fee, the ASPA discovers that You are indebted to any department of the ASPA, then You authorize the ASPA to offset the

amount of funds owed to You for services performed under this agreement by the total amount You owe the ASPA.

2. In the absence of some other written agreement, reasonable transportation and subsistence expenses, when authorized, are

reimbursed in accordance with the ASPA’s current travel and expense reimbursement policies. Vehicle mileage is reimbursed at

the State of Alabama rate in effect at the time the miles were traveled and airfare reimbursements shall not exceed the rate for non-

refundable, coach or economy tickets. Original receipts for your expenses must accompany your expense request. If original

expense receipts are not submitted, the ASPA reserves the right to report the sum of your expenses as income on IRS Form

1099 or other applicable form that is issued to You.

3. You are solely responsible for the timely payment of all federal, state and local taxes or contributions with respect to your

performance of this Agreement.

4. To the fullest extent permitted by Alabama law, You hereby agree to indemnify and hold harmless the ASPA from and against any

and all claims by any person, entity, or governmental authority arising or attributable to your performance of this Agreement or by

conditions created thereby, including, without limitation, bodily injury, including death, and damage to property and from and

against all costs, expenses, and legal counsel fee in connection with the defense thereof.

5. You are an independent contractor and nothing in this Agreement shall be deemed to create any partnership, joint venture,

association, or syndicate between us; or to confer upon You any express or implied right or authority to enter into any agreement,

express or implied, or to incur any obligation on behalf of the ASPA. You are solely responsible for your acts and for the acts of

your agents, employees, and subcontractors, if any, during the performance of this Agreement.

6. For its convenience, the ASPA at any time may terminate this Agreement by giving You five (5) days prior written notice, and in

such event, the ASPA will pay You for services performed prior to the termination date, but it shall have no liability to You for

termination charges or direct or consequential damages of any kind whatsoever.

7. By accepting payments agreed to in this Agreement, You certify that to your actual knowledge no ASPA employee or official, and

no family members of an ASPA employee or official, will receive a benefit from these payments, except as been previously

disclosed, in writing, to the ASPA.

8. The laws of the State of Alabama shall govern the construction of this Agreement, without regard to conflicts of laws principles.

Any claim against ASPA arising from this Agreement shall be filed with the Alabama State Board of Adjustment.

9. This Agreement constitutes the entire agreement of the parties with respect to its subject matter and all prior understandings and

agreements between the parties are merged into this Agreement. This Agreement may not be amended or modified except by a

writing signed by all of the parties.

10. You agree to perform your services competently, expeditiously and professionally consistent with applicable standards and subject

to the ASPA’s review and satisfaction. If the ASPA becomes dissatisfied with your services, then it may withhold payment of all or

a portion of the fee and terminate this Agreement for cause.

11. All works and materials, including, without limitation, texts, reports, software, and video and audio recordings authored by You as

part of your services under this Agreement (collectively the “Works”) shall be deemed “works made for hire” and the Works,

including the copyright and other intellectual property rights therein, shall be the ASPA’s property. You shall not use the Works

for any purposes other than those contemplated by this Agreement without the ASPA’s prior written consent. You warrant that any

such Works shall be original and shall not infringe upon or violate the rights of any third party.

18 | A S P A

APPENDIX B: RFP RESPONSE FORM

(USE ADDITIONAL SHEETS AS NECESSARY)

1. Offeror must provide a signed copy of the RFP Cover Sheet.

2. Offeror has read, understood, and agrees to comply with the items contained in all

sections of RFP AWTC-1

Agreed __________________________________________

Offeror's Signature Date

OFFEROR MUST PROVIDE THE FOLLOWING INFORMATION THAT WILL BE

EVALUATED BY THE RFP EVALUATOR/EVALUATION COMMITTEE:

3. Mandatory and Informational Requirements (Section 4.1)

4. Completeness of Proposal. An Offeror's response must be complete at the time of submittal

and contain all the reference materials necessary to provide a complete response to the RFP. An

Offeror making the Alabama State Port Authority “Refer to our literature…” or “Please see

www…….com” may be deemed nonresponsive or receive point deductions. If making reference

to materials located in another section of the RFP response, specific page numbers and sections

must be noted. The Evaluator/Evaluation Committee is not required to search through

literature or another section of the proposal to find a response. Please refer to the

Instructions to Offerors section of this RFP.

5. Number of Copies and Due Date. Offerors must submit one original proposal and 6 copies

along with 1 entire proposal stored and submitted on a USB flash drive using pdf

formatting to the Alabama State Port Authority. PROPOSALS MUST BE SEALED AND

LABELED ON THE OUTSIDE OF THE PACKAGE to clearly indicate that they are in

response to RFP AWTC-1. Proposals must be received at the receptionist’s desk of The

Alabama State Port Authority’s Environmental and Program Management Division, located

in Suite 200, on the second floor of the Administration Building, located at 1400 ASD

Boulevard, prior to 2:00 p.m. Central Daylight Time, Monday, September 17, 2012.Facsimile

responses to requests for proposals are NOT accepted.