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Instructions
Document no 81-001222
Rev no 30
Date 20 April 2020
AKER BP ndash Offshore Travel
Instructions during COVID-19
outbreak
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 2 of 36
About this document
Objective Provide instructions for offshore travel with necessary internal and
external references for personnel scheduled to travel offshore The
purpose is to minimise the risk of infection for travel on board
Describe how to handle any exceptions as regards personnel from
abroad
Applies to The document applies to all production installations where Aker BP
is operatorand includes everyone who is to work or stay on the
production installation That means Ula Skarv Valhall Maersk
Reacher Ivar Aasen and Alvheim
Revision period As needed
Deviation
Exception
If requirements described in this document cannot be followed the
deviationnonconformity process shall be applied Exceptions from
these instructions shall follow the same procedure as stated in
Chapter 56 AOM per asset will approve such exceptions
Role Name
Owner Haringvard Haslerud (Operations Manager)
Verified by Jan Erik Hidle (HSSE Manager) Rolf Reiersen (Company Doctor)
Coordinator Christian Rott (OIM)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 3 of 36
Revno Date Description of change Preparedapproved
by
01 2020-03-24 Consultation round Christian Rott
Haringvard Haslerud
10 2020-03-24 Issued for use (approved by AKL) Christian Rott
Haringvard Haslerud
11 2020-03-27 Updated with clarification of travel in
from SwedenFinland (3256)
vulnerable groups (52 54) minor
changes to flow chart (40) Appendix A
and D
Christian Rott
Haringvard Haslerud
20 2020-04-02 Main changes
- Tracking close contacts on
helicopters Ch 59
- Introducing charter flights
- Interview guide for nurses and
immediate supervisors
changed Appendix A
- Drive time restrictions Ch 512
Christian Rott
Haringvard Haslerud
30 2020-04-21 Main changes
- New charter flight Ch 513
- Change in regulatory
references Ch 56
- 12 PAX limit Ch 592
- Table with advisory outcomes
of exception processes (number
of days at departure hotel) Ch
55
- Updated interview form for
nurse
Christian Rott
Haringvard Haslerud
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 4 of 36
Table of contents
1 References 5
2 Background 5
21 Duration of instructions 7
3 Authoritiesrsquo expectations and requirements 8
31 General mandatory quarantine and isolation 8
32 Mandatory quarantine when entering from abroad 9
4 Flow chart for offshore travel 10
5 Offshore travel instructions 11
51 Guidelines for turnout 11
511 Advice to minimise risk of infection for personnel prior to offshore travel 12
512 Travel instructions 13
513 Charter flight 15
52 NurseFAL will be in contact 17
53 Immediate supervisor will be in contact 17
54 Do you comply with FHIrsquos Advice and measures for the general public 18
55 FALOIM assesses the need for exceptionsmeasures 19
56 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad 20
57 Alternative solutions 22
58 Departure hotel 23
581 Booking of departure hotel Clarion Hotel Air Sola 24
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund 24
59 Check-in at heliport 25
591 Placement in helicopters 25
592 PAX limit in helicopters 26
6 Travel expenses compensation 26
7 Appendix A Questions about health status before offshore travel 27
8 Appendix B Clarification of critical activity and key roles 30
81 Introduction 30
82 Examples of activity and roles that are critical for maintaining production 31
9 Appendix C Offshore travel dispensation 33
10 Appendix D Information bulletin departure hotel 34
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 5 of 36
1 References
77-03-04 Apply for and handle exceptions from requirements
Synergi case 187446 Exception from quarantine requirement for foreign personnel in Aker
BP
293 Regulations relating to refusing entry etc of foreigners without residence permits in the
realm due to public health considerations
287 Regulations relating to quarantine etc upon arrival in Norway
Directive I-32020 ndash Regulations relating to quarantine etc upon arrival in Norway
294 Regulations relating to quarantine isolation and banning stays at recreational properties
etc in connection with the outbreak of Covid-19
Norwegian Institute of Public Healthrsquos recommendations and definitions
Link to FHIrsquos Definitions of suspected likely and confirmed cases of coronavirus and
contacts
Link to FHIrsquos Advice and information to the public about coronavirus
2 Background
Aker BP is continuously following the development of the COVID-19 outbreak and the
authoritiesrsquo recommendations aimed at reducing the spread of infection in society As a
consequence of the outbreak the authorities have implemented strict travel restrictions both
for domestic travel within Norway and for travel intoout of Norway
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf These measures are eg described in onshore and
offshore instructions posted on Workplace plus a dedicated response plan for handling
personnel who are suspected of being infected or close contacts on our installations and
rigs
Separate offshore travel instructions this document have now been introduced to further
limit risk
Everyone who travels offshore or is responsible for ordering supplierspersonnel or booking
personnel offshore must familiarise themselves with these instructions
The objective of these instructions is to reduce the risk of bringing infection on board
Everyone who is to work for Aker BP is strongly urged to limit their number of close contacts
prior to travelling offshore by following the Institute of Public Healthrsquos advice and measures
for the general population (fhino)
The figure below illustrates the effect of 7 days of limited close contact It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80
Source Annals of Internal Medicine The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases Estimation and Application
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 2 of 36
About this document
Objective Provide instructions for offshore travel with necessary internal and
external references for personnel scheduled to travel offshore The
purpose is to minimise the risk of infection for travel on board
Describe how to handle any exceptions as regards personnel from
abroad
Applies to The document applies to all production installations where Aker BP
is operatorand includes everyone who is to work or stay on the
production installation That means Ula Skarv Valhall Maersk
Reacher Ivar Aasen and Alvheim
Revision period As needed
Deviation
Exception
If requirements described in this document cannot be followed the
deviationnonconformity process shall be applied Exceptions from
these instructions shall follow the same procedure as stated in
Chapter 56 AOM per asset will approve such exceptions
Role Name
Owner Haringvard Haslerud (Operations Manager)
Verified by Jan Erik Hidle (HSSE Manager) Rolf Reiersen (Company Doctor)
Coordinator Christian Rott (OIM)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 3 of 36
Revno Date Description of change Preparedapproved
by
01 2020-03-24 Consultation round Christian Rott
Haringvard Haslerud
10 2020-03-24 Issued for use (approved by AKL) Christian Rott
Haringvard Haslerud
11 2020-03-27 Updated with clarification of travel in
from SwedenFinland (3256)
vulnerable groups (52 54) minor
changes to flow chart (40) Appendix A
and D
Christian Rott
Haringvard Haslerud
20 2020-04-02 Main changes
- Tracking close contacts on
helicopters Ch 59
- Introducing charter flights
- Interview guide for nurses and
immediate supervisors
changed Appendix A
- Drive time restrictions Ch 512
Christian Rott
Haringvard Haslerud
30 2020-04-21 Main changes
- New charter flight Ch 513
- Change in regulatory
references Ch 56
- 12 PAX limit Ch 592
- Table with advisory outcomes
of exception processes (number
of days at departure hotel) Ch
55
- Updated interview form for
nurse
Christian Rott
Haringvard Haslerud
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 4 of 36
Table of contents
1 References 5
2 Background 5
21 Duration of instructions 7
3 Authoritiesrsquo expectations and requirements 8
31 General mandatory quarantine and isolation 8
32 Mandatory quarantine when entering from abroad 9
4 Flow chart for offshore travel 10
5 Offshore travel instructions 11
51 Guidelines for turnout 11
511 Advice to minimise risk of infection for personnel prior to offshore travel 12
512 Travel instructions 13
513 Charter flight 15
52 NurseFAL will be in contact 17
53 Immediate supervisor will be in contact 17
54 Do you comply with FHIrsquos Advice and measures for the general public 18
55 FALOIM assesses the need for exceptionsmeasures 19
56 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad 20
57 Alternative solutions 22
58 Departure hotel 23
581 Booking of departure hotel Clarion Hotel Air Sola 24
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund 24
59 Check-in at heliport 25
591 Placement in helicopters 25
592 PAX limit in helicopters 26
6 Travel expenses compensation 26
7 Appendix A Questions about health status before offshore travel 27
8 Appendix B Clarification of critical activity and key roles 30
81 Introduction 30
82 Examples of activity and roles that are critical for maintaining production 31
9 Appendix C Offshore travel dispensation 33
10 Appendix D Information bulletin departure hotel 34
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 5 of 36
1 References
77-03-04 Apply for and handle exceptions from requirements
Synergi case 187446 Exception from quarantine requirement for foreign personnel in Aker
BP
293 Regulations relating to refusing entry etc of foreigners without residence permits in the
realm due to public health considerations
287 Regulations relating to quarantine etc upon arrival in Norway
Directive I-32020 ndash Regulations relating to quarantine etc upon arrival in Norway
294 Regulations relating to quarantine isolation and banning stays at recreational properties
etc in connection with the outbreak of Covid-19
Norwegian Institute of Public Healthrsquos recommendations and definitions
Link to FHIrsquos Definitions of suspected likely and confirmed cases of coronavirus and
contacts
Link to FHIrsquos Advice and information to the public about coronavirus
2 Background
Aker BP is continuously following the development of the COVID-19 outbreak and the
authoritiesrsquo recommendations aimed at reducing the spread of infection in society As a
consequence of the outbreak the authorities have implemented strict travel restrictions both
for domestic travel within Norway and for travel intoout of Norway
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf These measures are eg described in onshore and
offshore instructions posted on Workplace plus a dedicated response plan for handling
personnel who are suspected of being infected or close contacts on our installations and
rigs
Separate offshore travel instructions this document have now been introduced to further
limit risk
Everyone who travels offshore or is responsible for ordering supplierspersonnel or booking
personnel offshore must familiarise themselves with these instructions
The objective of these instructions is to reduce the risk of bringing infection on board
Everyone who is to work for Aker BP is strongly urged to limit their number of close contacts
prior to travelling offshore by following the Institute of Public Healthrsquos advice and measures
for the general population (fhino)
The figure below illustrates the effect of 7 days of limited close contact It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80
Source Annals of Internal Medicine The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases Estimation and Application
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 3 of 36
Revno Date Description of change Preparedapproved
by
01 2020-03-24 Consultation round Christian Rott
Haringvard Haslerud
10 2020-03-24 Issued for use (approved by AKL) Christian Rott
Haringvard Haslerud
11 2020-03-27 Updated with clarification of travel in
from SwedenFinland (3256)
vulnerable groups (52 54) minor
changes to flow chart (40) Appendix A
and D
Christian Rott
Haringvard Haslerud
20 2020-04-02 Main changes
- Tracking close contacts on
helicopters Ch 59
- Introducing charter flights
- Interview guide for nurses and
immediate supervisors
changed Appendix A
- Drive time restrictions Ch 512
Christian Rott
Haringvard Haslerud
30 2020-04-21 Main changes
- New charter flight Ch 513
- Change in regulatory
references Ch 56
- 12 PAX limit Ch 592
- Table with advisory outcomes
of exception processes (number
of days at departure hotel) Ch
55
- Updated interview form for
nurse
Christian Rott
Haringvard Haslerud
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 4 of 36
Table of contents
1 References 5
2 Background 5
21 Duration of instructions 7
3 Authoritiesrsquo expectations and requirements 8
31 General mandatory quarantine and isolation 8
32 Mandatory quarantine when entering from abroad 9
4 Flow chart for offshore travel 10
5 Offshore travel instructions 11
51 Guidelines for turnout 11
511 Advice to minimise risk of infection for personnel prior to offshore travel 12
512 Travel instructions 13
513 Charter flight 15
52 NurseFAL will be in contact 17
53 Immediate supervisor will be in contact 17
54 Do you comply with FHIrsquos Advice and measures for the general public 18
55 FALOIM assesses the need for exceptionsmeasures 19
56 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad 20
57 Alternative solutions 22
58 Departure hotel 23
581 Booking of departure hotel Clarion Hotel Air Sola 24
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund 24
59 Check-in at heliport 25
591 Placement in helicopters 25
592 PAX limit in helicopters 26
6 Travel expenses compensation 26
7 Appendix A Questions about health status before offshore travel 27
8 Appendix B Clarification of critical activity and key roles 30
81 Introduction 30
82 Examples of activity and roles that are critical for maintaining production 31
9 Appendix C Offshore travel dispensation 33
10 Appendix D Information bulletin departure hotel 34
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 5 of 36
1 References
77-03-04 Apply for and handle exceptions from requirements
Synergi case 187446 Exception from quarantine requirement for foreign personnel in Aker
BP
293 Regulations relating to refusing entry etc of foreigners without residence permits in the
realm due to public health considerations
287 Regulations relating to quarantine etc upon arrival in Norway
Directive I-32020 ndash Regulations relating to quarantine etc upon arrival in Norway
294 Regulations relating to quarantine isolation and banning stays at recreational properties
etc in connection with the outbreak of Covid-19
Norwegian Institute of Public Healthrsquos recommendations and definitions
Link to FHIrsquos Definitions of suspected likely and confirmed cases of coronavirus and
contacts
Link to FHIrsquos Advice and information to the public about coronavirus
2 Background
Aker BP is continuously following the development of the COVID-19 outbreak and the
authoritiesrsquo recommendations aimed at reducing the spread of infection in society As a
consequence of the outbreak the authorities have implemented strict travel restrictions both
for domestic travel within Norway and for travel intoout of Norway
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf These measures are eg described in onshore and
offshore instructions posted on Workplace plus a dedicated response plan for handling
personnel who are suspected of being infected or close contacts on our installations and
rigs
Separate offshore travel instructions this document have now been introduced to further
limit risk
Everyone who travels offshore or is responsible for ordering supplierspersonnel or booking
personnel offshore must familiarise themselves with these instructions
The objective of these instructions is to reduce the risk of bringing infection on board
Everyone who is to work for Aker BP is strongly urged to limit their number of close contacts
prior to travelling offshore by following the Institute of Public Healthrsquos advice and measures
for the general population (fhino)
The figure below illustrates the effect of 7 days of limited close contact It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80
Source Annals of Internal Medicine The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases Estimation and Application
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 4 of 36
Table of contents
1 References 5
2 Background 5
21 Duration of instructions 7
3 Authoritiesrsquo expectations and requirements 8
31 General mandatory quarantine and isolation 8
32 Mandatory quarantine when entering from abroad 9
4 Flow chart for offshore travel 10
5 Offshore travel instructions 11
51 Guidelines for turnout 11
511 Advice to minimise risk of infection for personnel prior to offshore travel 12
512 Travel instructions 13
513 Charter flight 15
52 NurseFAL will be in contact 17
53 Immediate supervisor will be in contact 17
54 Do you comply with FHIrsquos Advice and measures for the general public 18
55 FALOIM assesses the need for exceptionsmeasures 19
56 Handling exceptions in relation to mandatory quarantine as a consequence of stays abroad 20
57 Alternative solutions 22
58 Departure hotel 23
581 Booking of departure hotel Clarion Hotel Air Sola 24
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund 24
59 Check-in at heliport 25
591 Placement in helicopters 25
592 PAX limit in helicopters 26
6 Travel expenses compensation 26
7 Appendix A Questions about health status before offshore travel 27
8 Appendix B Clarification of critical activity and key roles 30
81 Introduction 30
82 Examples of activity and roles that are critical for maintaining production 31
9 Appendix C Offshore travel dispensation 33
10 Appendix D Information bulletin departure hotel 34
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 5 of 36
1 References
77-03-04 Apply for and handle exceptions from requirements
Synergi case 187446 Exception from quarantine requirement for foreign personnel in Aker
BP
293 Regulations relating to refusing entry etc of foreigners without residence permits in the
realm due to public health considerations
287 Regulations relating to quarantine etc upon arrival in Norway
Directive I-32020 ndash Regulations relating to quarantine etc upon arrival in Norway
294 Regulations relating to quarantine isolation and banning stays at recreational properties
etc in connection with the outbreak of Covid-19
Norwegian Institute of Public Healthrsquos recommendations and definitions
Link to FHIrsquos Definitions of suspected likely and confirmed cases of coronavirus and
contacts
Link to FHIrsquos Advice and information to the public about coronavirus
2 Background
Aker BP is continuously following the development of the COVID-19 outbreak and the
authoritiesrsquo recommendations aimed at reducing the spread of infection in society As a
consequence of the outbreak the authorities have implemented strict travel restrictions both
for domestic travel within Norway and for travel intoout of Norway
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf These measures are eg described in onshore and
offshore instructions posted on Workplace plus a dedicated response plan for handling
personnel who are suspected of being infected or close contacts on our installations and
rigs
Separate offshore travel instructions this document have now been introduced to further
limit risk
Everyone who travels offshore or is responsible for ordering supplierspersonnel or booking
personnel offshore must familiarise themselves with these instructions
The objective of these instructions is to reduce the risk of bringing infection on board
Everyone who is to work for Aker BP is strongly urged to limit their number of close contacts
prior to travelling offshore by following the Institute of Public Healthrsquos advice and measures
for the general population (fhino)
The figure below illustrates the effect of 7 days of limited close contact It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80
Source Annals of Internal Medicine The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases Estimation and Application
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 5 of 36
1 References
77-03-04 Apply for and handle exceptions from requirements
Synergi case 187446 Exception from quarantine requirement for foreign personnel in Aker
BP
293 Regulations relating to refusing entry etc of foreigners without residence permits in the
realm due to public health considerations
287 Regulations relating to quarantine etc upon arrival in Norway
Directive I-32020 ndash Regulations relating to quarantine etc upon arrival in Norway
294 Regulations relating to quarantine isolation and banning stays at recreational properties
etc in connection with the outbreak of Covid-19
Norwegian Institute of Public Healthrsquos recommendations and definitions
Link to FHIrsquos Definitions of suspected likely and confirmed cases of coronavirus and
contacts
Link to FHIrsquos Advice and information to the public about coronavirus
2 Background
Aker BP is continuously following the development of the COVID-19 outbreak and the
authoritiesrsquo recommendations aimed at reducing the spread of infection in society As a
consequence of the outbreak the authorities have implemented strict travel restrictions both
for domestic travel within Norway and for travel intoout of Norway
Aker BP has introduced several measures to minimise the risk for our employees and
contractors who work on our behalf These measures are eg described in onshore and
offshore instructions posted on Workplace plus a dedicated response plan for handling
personnel who are suspected of being infected or close contacts on our installations and
rigs
Separate offshore travel instructions this document have now been introduced to further
limit risk
Everyone who travels offshore or is responsible for ordering supplierspersonnel or booking
personnel offshore must familiarise themselves with these instructions
The objective of these instructions is to reduce the risk of bringing infection on board
Everyone who is to work for Aker BP is strongly urged to limit their number of close contacts
prior to travelling offshore by following the Institute of Public Healthrsquos advice and measures
for the general population (fhino)
The figure below illustrates the effect of 7 days of limited close contact It is assumed that 7
days without close contact will reduce the risk of bringing infection on board by 70-80
Source Annals of Internal Medicine The Incubation Period of Coronavirus Disease 2019
(COVID-19) From Publicly Reported Confirmed Cases Estimation and Application
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 6 of 36
Example to illustrate the importance of minimising close contact and compliance with good
practices
Assumptions
bull 10 infected in society person is symptom-free and just recently infected
bull Each infected person has 7 close contacts without infection control measures
bull Each infected person has 2 close contacts with infection control measures
implemented
Without infection control measures onshore and offshore
Shift 1 30 people come out on Day 1 10 ie 3 people will become ill over the course of
14 days These three will have 21 close contacts In other words 24 people must be sent
home during the course of the offshore period
With infection control measures onshore and offshore ndash 7 days with 0 new close contacts
prior to travelling offshore
Shift 1 30 people come out on Day 8 (after one week on land where they have followed
FHIrsquos advice)
10 ie 3 people will become ill over the course of 14 days In this case 2 of 3 will become
ill the week before travel offshore less than 1 is expected to have a case history where
symptoms will present offshore (after 7 days) In other words 3 people must be sent home
during the course of the offshore period (1 sick person and 2 close contacts)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 7 of 36
21 Duration of instructions
These instructions will remain in force until further notice and the duration will be subject to
continuous assessment The duration will depend on measures defined for society in
general and the overall risk of infection in the general public FHIrsquos prognosis for the scope
of infection is shown below Phase 4 is expected to start in May with a peak of 800 000
infected between May and August There is significant uncertainty associated with this
prognosis but it clearly indicates that the duration for these instructions may extend well into
2020
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 8 of 36
3 Authoritiesrsquo expectations and requirements
The authorities have recently adopted amendments to statutes and regulations to provide a
legal basis for several of the measures that have been implemented to slow the spread of
corona infection and to avoid overstraining the health services as well as to protect those
among us who are particularly vulnerable to developing serious illness
31 General mandatory quarantine and isolation
On 15 March the Ministry of Health announced a new Regulation relating to quarantine
isolation and banning stays at recreational properties etc in connection with the Covid-19
outbreak
In brief the Regulation states that if you have been in close contact with a person with a
confirmed case of infection then you must go into quarantine If you must go into quarantine
then you cannot
bull go to work or school
bull undertake longer domestic trips or travel abroad
bull take public transportation
bull visit places where larger groups of people congregate
bull seek out close contact with persons other than the people the infected person lives with
The Regulation also states that if you are infected or if you develop respiratory symptoms
during the quarantine period then you must go into isolation Isolation means that you must
remain in your own home or other suitable place of residence You must be isolated from
other persons and not have close contact with persons in the same household insofar as
possible You are also required to stay in isolation from when symptoms present and until 7
days after you are symptom-free
You can find the complete text of the Regulation here
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 9 of 36
32 Mandatory quarantine when entering from abroad
On 13 March the Ministry of Health announced by means of a regulatory amendment that
all persons who come to Norway must remain in quarantine for 14 days after arrival in
Norway You can find the complete text of Regulation 470 here
The Regulation describes the possibility of exceptions for people coming from Sweden and
Finland Note that Aker BPrsquos offshore travel process applies regardless of the country of
residence Everyone is treated in accordance with the process as it is illustrated in the flow
chart in Chapter 4 of these instructions ndash regardless of residence and nationality
Mandatory quarantine after stays abroad under this Regulation is less comprehensive than
the general mandatory quarantine (ref Item 31 above) The reason for this is that the
general mandatory quarantine sets in when there is close contact with a person with
confirmed infection while mandatory quarantine when entering from abroad applies to all
persons who come to Norway and the risk is therefore considered to be lower
Mandatory quarantine for employees who have been abroad can take place in their own
home or other suitable place of residence Aker BP also considers departure hotels to be a
ldquosuitable place of residencerdquo as the intention of the Regulation is to avoid the circulation of
infection in society
Use of departure hotels as described in these instructions has been introduced to reduce
the likelihood of infection on board to an acceptable level
The Norwegian Directorate for Civil Protection has defined the oil and gas industry as an
ldquoimportant societal functionrdquo (see Appendix B) That gives Aker BP the opportunity to make
exceptions from the mandatory quarantine in Regulation 470 for ldquocritical operations
personnel linked to the gas value chain and critical staffing offshore to maintain oil and gas
productionrdquo The process for exceptions is described in Chapter 56 Who is regarded as
falling under the term ldquocritical operations personnelrdquo is listed in Appendix B
If a person does not fall under the definition of ldquocritical operations personnelrdquo as listed in
Appendix B when entering Norway the person must complete the mandatory quarantine of
14 days before travelling offshore
If you travel into Norway from abroad you need documentation to confirm that you are
employed by Aker BP or by a contractor that works on one of our installations You can get
this documentation from your companyrsquos HR department You will also have to bring your
passport regardless of which country youre from
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 10 of 36
4 Flow chart for offshore travel
Figure 1 flow chart for offshore travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 11 of 36
Page 11 of 36
5 Offshore travel instructions
This chapter must be read alongside the Flow Chart Figure 1 and describes the various
boxes in the flow chart
51 Guidelines for turnout
Personnel scheduled to travel offshore shall report to the heliport at the start of their rotation
ndash in other words the datetime the person is scheduled to travel offshore as listed in Dawinci
Potential stays at a departure hotel must be completed by the listed offshore travel date in
Dawinci in most cases that will mean that individuals check in at the departure hotel 7 days
prior to planned travel offshore The number of days will be determined by FAL
Public transportation shall be avoided to the greatest possible extent it is preferable that
personnel use their own vehicle parked at the heliport If a private vehicle is not available a
rental car may be used pending clarification with the line manager When a private vehicle or
rental car is used the precautionary rules described in these instructions must be followed
If it is not possible to report to the heliport without taking public transportation or commercial
flights personnel must take precautions and minimise close contact in accordance with these
instructions
If the individual does not meet the criteria listed in the flow chart for either ldquoFHIrsquos advice to
the general populationrdquo method of transport stays abroad or other things this could entail a
need to stay at a Departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 12 of 36
Page 12 of 36
511 Advice to minimise risk of infection for personnel prior to offshore
travel
Aker BPrsquos paramount objective is to reduce the risk of disease and spread of infection
offshore so we can maintain robust operation of our installations
To safeguard this we rely on each employee to take his or her share of the responsibility to
protect themselves and to make good decisions as regards hisher risk exposure at any
given time
1 It is assumed that all personnel will follow the authoritiesrsquo recommendations and internal
instructions to prevent infection
2 Prior to travel offshore it is important for each individual to follow the necessary
precautionary rules for 14 days
3 Measures to assess risk of infection and status prior to travel offshore
a Talks with nurse 14 and 1 days prior to travel offshore
b Talk with supervisor 7 days prior to travel offshore
c In the event of doubt consider conversation with FAL
4 The main rule is that personnel who have a home situation where they are not exposed
to risk of infection can follow the ordinary offshore travel procedures
a Personnel who are uncertain whether they can follow the necessary
precautionary rules to protect themselves from infection are recommended to
stay in a departure hotel prior to travel offshore Eg close contacts with
possible contagion close contacts exposed to a risk of contagion at work (live
with health care professionals treating COVID patients for example)
personnel who live abroad or in geographic areas with a high risk of
contagion
b For personnel with a commute that requires use of public transportation and
potential contact with sources of infection consideration shall be given to the
need to stay in a departure hotel This assessment takes place in consultation
with the OIM nurse and FAL
c As regards personnel who live outside Norway special assessments will be
made based on the local risk profile and function The need for a departure
hotel for personnel living abroad should be considered as early as possible in
order to facilitate prudent clarification
d As regards personnel from suppliers travelling out to our installations
departure hotels can be used presuming that the requirements pursuant to the
Offshore Travel Instructions are satisfied in relation to exposure to contagion
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 13 of 36
Page 13 of 36
512 Travel instructions
1 The main rule is to avoid public transportation so that the risk of exposure to infection is
as low as possible
2 Where ferry transportation is needed as part of the commute it is presumed that
individuals follow the recommended precautionary rules
3 If possible use your private vehicle to the heliport alternatively a rental car If overnight
accommodation is needed for the trip this is booked via Egencia
4 Carpooling is generally not permitted but may be approved as an exception by your line
manager Potential carpooling shall be limited to no more than 2 people and you must
not carpool with your deputy in an emergency preparedness role
5 Avoid public places such as shops and cafeacutes Bring food and beverages from home for
the entire trip
6 If it is necessary to use public transportation andor planes it is presumed that the
recommended precautionary rules are followed and that any needs for exceptions are
processed in accordance with the flow diagram
Note that use of public transportation (plane train bus) could entail a need to stay at a
departure hotel Use of ferries with a personrsquos own vehicle is not considered to be public
transportation as long as the rules in the table below are followed
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 14 of 36
Page 14 of 36
Own vehiclerental car from
home to heliport
1 It is recommended that driving and resting time rules are
used as guidance Ie be rested when you start driving
max 10 hoursrsquo drive time per day including breaks
(recommend minimum 45 minutes per 45 hours)
2 One overnight stay is permitted on the way from home
to heliport ie a total maximum drive time of 2 x 10
hours
3 Driving can be combined with charter flights meaning
that if you can drive to an airport where charter flights
land within the framework of the drive time restrictions
laid out in Ch 2 you can take a charter flight to the
departure airport
4 Follow the authorities recommendations during
stopsbreaks
a Maintain a good distance ndash 1 to 2 metres
b Observe good hand hygiene (eg while filling
fuel)
c Avoid touching your face
Ferry 1 Recommend stayingsitting in your own vehicle during
the crossing if allowed
2 Alternatively follow the authoritiesrsquo recommendations
when in common areas
a Maintain a good distance ndash 1 to 2 metres
b Hand hygiene and awareness surrounding what
you touch
c Avoid touching your face
Airplane 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Security check
b Boarding
c Baggage handling
Charter flight See Chapter 513
Train 1 Keep your distance from others ndash 1-2 metres
2 Ensure good hand hygiene and avoid touching your
face
3 Pay particular attention to touch surfaces such as
a Baggage handling
Taxi Shall be avoided
Shuttle bus will be set up between airportdeparture hotel and departure hotelheliport
Rental car Use of rental car ndash book via Egencia
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 15 of 36
Page 15 of 36
Hotel need during transport
with own vehiclerental car
Book via Egencia
Shuttle bus Shuttle buses have been organised between hotels airports
and heliports
As regards personnel with emergency response roles the
primary role must not sit near their deputy For example the
Offshore Installation Manager (emergency response
manager) must not sit near the Operations Manager (deputy
emergency response manager)
513 Charter flight
1 The charter flight is reserved for personnel travelling to Aker BP production units
including Maersk Reacher with the exception of the last leg (SVG ndash OSL) which is
open for everyone The charter solution shall only be used by those who are not
entitled to a departure hotel
The flight departs every Tuesday through 26 May If the charter contract is
extended this date will be updated continuously
2 Route Oslo ndash Esbjerg ndash Stavanger ndash Kristiansund ndash Broslashnnoslashysund ndash Bodoslash ndash
Kristiansund ndash Stavanger ndash Oslo
Day Tuesdays in the period 21 April ndash 19 May
Flight From ETD To ETA
WF7318 OSL 0640 EBJ 0805
WF7318 EBJ 0835 SVG 0950
WF7318 SVG 1005 KSU 1130
WF7318 KSU 1145 BNN 1245
WF7319 BNN 1345 BOO 1430
WF7319 BOO 1450 KSU 1620
WF7319 KSU 1635 SVG 1800
WF7319 SVG 1815 OSL 1920
3 Registrations must be made by supervisors as early as possible for the period
through 26 May and no later than Friday before departure at 1200 to
aviationakerbpcom
- Name
- Date
- Boarding and disembarking point
The trip will be visible in MinDaWinci and a receipt with instructions will be sent via
SMS
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 16 of 36
Page 16 of 36
4 As regards personnel with emergency response roles the primary role must not sit
near their deputy For example the Offshore Installation Manager (emergency
response manager) must not sit near the Operations Manager (deputy emergency
response manager)
If the number of seats in use exceeds 24 Aviation must be informed
akllogistikkkoordinatorakerbpcom about this to ensure a good overview of close
contacts
5 Clarion Hotel amp Congress Oslo Airport must be used for nights spent at
Gardermoen it is right next to the entrance to the charter terminal This is booked
via Egencia
In the event of overbooking Aviation will prioritise (in consultation with relevant OIM AKL
log and health axis as needed)
Those with the longest travel distancechallenging travel will be prioritised
In order to use Charter you must fulfil the travel requirements and be cleared by the nurse
according to the routine for pre-conversations as well as arrive at the charter airport without
using public transport
If you are entitled to stay at a departure hotel before travelling charter must not be used
- Example 1 Person arrives from Sweden and must spend 7 days at a departure hotel
before travelling Charter flight thus cannot be used
- Example 2 Person who has been in Norway throughout the free period travels with a
charter flight from Broslashnnoslashysund to Sola on Tuesday headed for Alvheim He drove
himself to the airport and has been following FHIs advice during the free period He
travels to Alvheim Thursday and thus spends two nights at a departure hotel before
travelling This means he can take the charter flight as the night spent at the
departure hotel was for practical reasons
Taking public transport to a charter departure (in Norway or Denmark) disqualifies you from
taking the charter This can be handled through an exception process in certain instances
FHIs advice must be followed during stays at airports awaiting travel This includes
- Maintain a good distance ndash 1 to 2 metres
- Hand hygiene and awareness surrounding what you touch
- Avoid touching your face
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 17 of 36
Page 17 of 36
52 NurseFAL will be in contact
Prior to travel offshore the individual employee must be cleared as regards risk of infection
The nurse offshore will carry out a talk with the employee on Day 14 and Day 1 prior to
departure This includes any contractors and suppliers that are scheduled to travel out The
individual asset must assess capacity and if relevant seek alternative solutions eg
incoming nurse It would be a plus if the talk is carried out by a nurse who knows the
employees
The purpose of the talks is to assess whether the employee has been or is exposed to
potential risk of infection and to clarify whether the employee has special risk factors for
developing serious illness from Covid-19 Examples of groups that are particularly vulnerable
to risk are older persons (gtage 65) and adult persons with underlying chronic illnesses such
as cardiovascular disease diabetes chronic lung disease cancer and high blood pressure
(hypertension)
1 If it is revealed that the home situation or other circumstances make it difficult to follow
the necessary precautionary rules then an offer will be extended for facilitation and stays
at a departure hotel
2 Travel offshore is not recommended if there is suspicion that the employee has been
exposed to Covid-19 or has symptoms of respiratory infections
3 A special assessment shall be made for persons who are in the risk group for serious
illness
In cases of doubt contact the Responsible Doctor (FAL)
See Appendix A Interview guide
53 Immediate supervisor will be in contact
Immediate supervisor will contact the individual employee (and contractor) on Day 7 prior to
travel offshore The purpose is to ensure that the employeecontractor understands the
requirements for offshore travel and follows the authoritiesrsquo recommendations and the
companyrsquos instructions This includes contributing to help employers facilitate necessary
precautionary rules for transport and travel offshore
See Appendix A Interview guide
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 18 of 36
Page 18 of 36
54 Do you comply with FHIrsquos Advice and measures for the general public
Aker BP expects all employees to follow the authorities recommendations to reduce the risk
of covid-19 infection at all times Each individual employee could be exposed to a risk of
infection while travelling to and from work There could also be factors in everyday life which
pose a risk of infections FHIrsquos advice and information to the general public about Covid-19
can be found here and is repeated below
bull Good hand and cough hygiene try to avoid touching your face
bull Persons who live together can interact normally
bull Avoid shaking hands as well as kissing and hugging outside the home
bull Keep your distance to others both at work outdoors and other places where you
spend time
bull Limit the number of people you have close contact with and are visited by to just a
few people at a time
bull Healthy children can be together both outdoors and indoors but in small groups
bull Postpone larger gatherings that are not necessary
bull If you have a fever or respiratory symptoms you should isolate yourself at home until
one full day after you are healthy Read more in the article Advice to persons with
symptoms of acute respiratory infection who are not tested for Covid-19
Itrsquos important that you follow this advice in your everyday life this will reduce the likelihood of
infection The same applies if the person who is going offshore has been abroad in the last 2
weeks has mandatory quarantine or has planned to take public transportation to the heliport
The nurse and immediate supervisor will contact the individual 14 7 and 1 days before
travelling If a person has not followed recommendations or has been in situations that
constitute a particular risk FALOIM must undertake an individual assessment as to whether
heshe can travel offshore and which potential measures will be necessary
Employees who have been in close contact with a person with the status of strongly
suspected of infection with covid-19 or who is confirmed to be infected with covid-19 are
obliged to inform their supervisor and HR about the situation and must not travel offshore
not participate in courses and must not come in to the Office but rather work from home if
some of the work tasks can be done from home Individuals who have been exposed must
follow the public health authorities isolationquarantine provisions
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 19 of 36
Page 19 of 36
55 FALOIM assesses the need for exceptionsmeasures
FALOIM assesses whether there is need for exceptionsmeasures after review of the
interview guide conducted by the nurse and immediate supervisor If there is a need for
exceptions BMS 77-03-04 shall be followed in other words a Synergi is established in
accordance with the description in these instructions
Assessments to be made by FALOIM include the following
bull Evaluation of personal statementinterview guide
bull Time from arrival in Norway (the risk declines as more dayrsquos pass)
bull Country and travel itinerary
bull Other travel during the last 14 days
bull Known contacts with infected sick persons
bull Any symptoms of upper respiratory infection on the part of the employee as well as
symptoms of upper respiratory infection in household
bull Living situation
bull Symptom-free
bull Individual assessment of risk comprehension
bull Criticality of roleposition
Table 1 The table shows typical outcomes of FAL assessments This presumes that the person being
assessed has a production-critical role according to Appendix B
Country Uses public transport Does not use public transport (drives to heliport or charter flight)
Norway Typically 7 days at departure hotel No exception processes
Can travel directly
Denmark Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 7 days at departure hotel
Subject to exception process
A joint risk assessment has been prepared Each case is assessed by FAL Typically 0-3 days at departure hotel
Sweden Subject to exception process
Typically 7 days at departure hotel
Subject to exception process
Typically 7 days at departure hotel
Other countries
Like Sweden Like Sweden
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 20 of 36
Page 20 of 36
56 Handling exceptions in relation to mandatory quarantine as a
consequence of stays abroad
Establishing exceptions is relevant if personnel who are to travel offshore have been abroad
in the last 14 days
The ldquoRegulation relating to infection control measures etc in connection with the corona
outbreak (the Covid-19 Regulations)rdquo specifies in Section 5 that Persons who arrive in
Norway shall stay in quarantine for 14 days after arrival in Norway However Section 6 of
the same Regulation allows for exceptions for ldquoPersons who are strictly necessary in order to
maintain prudent operation of critical societal functionsrdquo
The specification given in Directive I-32020 ndash Regulations relating to quarantine etc upon
arrival in Norway dated 24 March 2020 also describes that exceptions apply for persons
who travel from their place of residence in Sweden or Finland to work in Norway over a
longer period of time both onshore and offshore
For Aker BP everyone including those coming in from Sweden or Finland will be
considered to have been in a risk of infection situation and must be subject to a special
evaluation Such an evaluation will follow the guidelines given in Chapter 55 and if needed
must be documented in an exception process as listed in this chapter
Aker BP is defined as an ldquoImportant societal functionrdquo and is thus to be considered a critical societal function pursuant to the Regulation For exceptions from the Regulation ldquoUse of the exception shall be clarified with company managementrdquo shall apply
For production installations Aker BP AOM (Asset Operations Manager) is defined as
company management
The Government has defined the following key positions and operations-critical professions personnel groupspositions see Appendix B
bull Control room personnel associated with the gas value chain
bull Critical operations personnel associated with the gas value chain
bull Critical staffing offshore to maintain oil and gas production
This means that Aker BP can process exceptions to the requirement for mandatory
quarantine for foreign personnel that fall in the above category
Aker BPrsquos assessment and documentation of the exception process is described in Synergi
case 187446 where the practical process is as follows
bull FALOIM assesses the need for exceptions pursuant to Chapter 55 ndash ldquoFALOIM
assesses need for exceptionmeasuresrdquo
bull If there is a need for exception a Synergi case is established This Synergi can cover
more than 1 person eg an exception process can be run for an entire flight
collectively
bull After approval of the exception this is reported in DaWinci for each individual
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 21 of 36
Page 21 of 36
bull FAL will issue letter to document the offshore travel dispensation for the individual
and will also report the dispensation to the heliportdawinci Appendix C
Synergi case is established by OIM or the person to whom this task has been delegated on
each asset and shall contain the following
bull Reference to Synergi 187446
bull Use Requirement COVID-19 requirements
bull Description of exception why it is being established where will the personnel travel
to and on which flightdate
bull Names of persons covered by the exception
bull Risk assessment as listed in Chapter 55
bull Measures implemented for each individual person for example number of days at
departure hotel
bull Synergi is approved by AOM as company management
Exceptions only apply per trip A new exception process is required for every new entry into
Norway
Conclusion shall contain
bull Recommended number of days at departure hotel
bull Potential other measures defined by FALOIM
bull The conclusion will be registered as a Synergi case by FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 22 of 36
Page 22 of 36
57 Alternative solutions
The offshore line manager can consider alternative solutions if for example the outcome of
the assessment by the FAL and OIM is that a person cannot travel offshore or that the stay
at the departure hotel is of a duration which entails that an alternative solution must be found
in any event
Examples of assessments that can be made
bull Reassignment of own personnel on asset such as use of overtime
bull Reassignment of personnel from other assets
In the event of reassignment of personnel from other assets Aker BP AKL has prepared a
Power BI dashboard that can be used to identify personnel in Aker BP who have the
necessary technical expertise and preparedness competence from all offshore installations in
addition to personnel on land who have the necessary expertise If support is needed to
identify personnel in such a case contact AKL representative at
akllogistikkkoordinatorAker BPcom
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 23 of 36
Page 23 of 36
58 Departure hotel
Aker BP has established a departure hotel system for employees who cannot comply with
the stipulated instructions prior to travel offshore
The purpose of the departure hotel is to prevent infection from external surroundings as well
as internally between those in the departure hotel
If you are spending the night in the StavangerBroslashnnoslashysund area and are travelling offshore
a departure hotel must be used This applies even if you are not subject to a number of
required overnight stays at a departure hotel on FALs orders For example if you are driving
from Oslo to Stavanger the day before travelling offshore you must still check in to the
departure hotel
PCIT equipment will be available at the hotel If you want to set up an office solution this
must be agreed with the line manager in advance
At the departure hotel Clarion Hotel Air Sola certain rooms have been set up with an office
solutionPC at the departure hotel Thon Hotell Broslashnnoslashysund a laptop can be checked out
from the reception
Special circumstances at the departure hotels
The departure hotels have initiated special measures in line with the authoritiesrsquo
recommendations to limit the spread of infection Examples of measures include more
frequent cleaning with point disinfection of critical touch surfaces restrictions related to
meals and food service as well as shutting down workout facilities
1 Be aware that the hotel has other external guests Avoid contact with them
2 Limit interaction with other guests
3 Gatherings with others
a Should preferably be outdoors
b Maintain a distance of 1-2 metres
c Limit the number of people you have contact with
d Limit close contact with persons who have similar roles offshore (deputy function)
e Restrict or avoid consuming alcohol
4 You are free to spend time outdoors and work out there The hotelrsquos indoor workout
facilities must not be used
5 Be aware that shared touch surfaces can be a source of spreading infection For
example door handles reception counter lift panel remote control coffee machines
etc
6 Frequent hand washing is recommended
7 Pay attention to symptoms Contact the nurse offshore if you develop symptoms of
respiratory infection You must make an evaluation of appropriate measures If
necessary implement the ldquoresponse planrdquo
8 If COVID 19 is suspected the reception must be notified so that the hotel can follow up
with necessary measures
Updated information bulletins for your departure hotel will be handed out to each person at check-in (Example in Appendix D)
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 24 of 36
Page 24 of 36
581 Booking of departure hotel Clarion Hotel Air Sola
Clarion Hotel Air Utsolaarmen 16 4055 Sola
Telephone +47 51 71 85 00
Booking via email clairchoiceno or Telephone +47 51 71 85 03
Reservation code GR007426
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
582 Booking of departure hotel Thon Hotel Broslashnnoslashysund
Thon Hotel Broslashnnoslashysund Soslashmnaveien 98 8900 Broslashnnoslashysund
Telephone +47 75 00 89 00
Booking via email bronnoysundolavthonno or Egencia
Reservation code NA
Booking details
bull Surname
bull First name
bull Mobile number
bull Email address
bull Asset
bull Company
bull Arrival date hotel bull No of nights
bull Departure date hotel
bull Departure time Heliport
Be aware of special municipal requirements when entering the municipality Ask about this at
the hotel or check the municipalityrsquos website
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 25 of 36
Page 25 of 36
59 Check-in at heliport
Heliports have introduced special check-in procedures to ensure a final check and
verification of your health condition as regards COVID-19
bull If you have symptoms of respiratory infection andor are uncertain whether you may have
been exposed to persons with COVID-19 it is important that you share this information
so that together we can ensure robust operation of our installations
bull If you are coming from abroad and have been at the departure hotel you must present
an offshore travel dispensation see Appendix C This will be issued to you by the
responsible physician (FAL) and must be presented at the heliport
591 Placement in helicopters
As regards placement in helicopters people with a primary role cannot sit near their deputy
This means that there must be a distance of 2 seats between them
For example the OIM (who is the emergency response manager) cannot sit near the
Operations Manager (who is the deputy emergency response manager)
Photo 2 close contacts on helicopters (yellow primary ndash red close contacts)
Photos will be taken of the helicopter passengers when they arrive offshore The purpose of
this is to register the placement of passengers if there is a need track close contacts after
arrival The photo will be saved temporarily and then deleted
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 26 of 36
Page 26 of 36
592 PAX limit in helicopters
As of 31 March 2020 Aker BP introduced a 12 PAX limit for flights to all facilities There is no PAX limit for flights to shore
The restrictions are in line with general guidelines issued by the Norwegian Oil and Gas Aviation Forum and the intent is to minimise the risk of potential virus infections
OIM may approve exceptions from the PAX limit for example flying with 13 PAX Approval can take place via e-mail to aviation
6 Travel expenses compensation
Travel costs shall be recorded as expenses via a travel expense report in the normal
manner Expenses for alcohol will not be covered
Aker BPrsquos compensation guidelines can be found under the ldquocoronardquo link in the employee
manual alternatively ask Aker Anna
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 27 of 36
Page 27 of 36
7 Appendix A Questions about health status before offshore
travel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 28 of 36
Page 28 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 29 of 36
Page 29 of 36
Simplified form for immediate supervisor
Date of conversation
Guideline questions
Yes No Comment
1 Have you been particularly at risk of exposure in the last 7 days (travel with public transportation visited a hospital larger gatherings)
2 Have you or any member of your household been in close contact with a person who has confirmed infection or has had symptoms (cough sore throat difficulty breathing or fever) in the last 7 days
3 Do you have respiratory symptoms (cough sore throat difficulty breathing or fever) now or have you had this in recent days
4 Are any members of your household sick
If any answers are Yes or if there is any doubt in relation to any of the persons we must investigate the situation in more detail Consult with nurse andor FAL
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 30 of 36
Page 30 of 36
8 Appendix B Clarification of critical activity and key roles
81 Introduction
On 19 March 2020 the Government published a list of critical societal functions The Minister
of Justice and Public Security says the following about the list
The list states who should receive an offer of day care and school places and shall
also be used as a point of departure for assessing exceptions from the mandatory
quarantinerdquo (From regjeringenno emphasis added)
On the list our company (see page 14) is listed under ldquoImportant societal functionrdquo in order to
maintain activity and employment on the Norwegian shelf Under ldquoType of servicerdquo it states
ldquofacilitate so that critical personnel can perform their work tasks ndash and special reference is
made to Gassco and companies within oil and gas production
Under ldquoKey positions and operations-critical professionspersonnel groupspositionsrdquo it
states Control room personnel associated with the gas value chain critical operations
personnel associated with the gas value chain and critical staffing offshore in order to
maintain oil and gas production
In other words it is not the case that all our activity and all our roles fall under the category of
ldquocritical personnelrdquo The objective of this document is to clarify and exemplify which of our
activities and our personnel are in this category This clarification will then be used in the
work to assess who shall be granted exceptions as regards mandatory quarantine The
clarification also applies to offshore roles and onshore control rooms See table on the next
page
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 31 of 36
Page 31 of 36
82 Examples of activity and roles that are critical for maintaining
production
Activity Key positions and operations-critical roles
Production - Offshore management OIM and positions in management team
offshore (for example operations supervisor
maintenance supervisor marine supervisor
safety)
Production ndash Operations Control room operators onshore and offshore
and process operators
Production ndash Maintain preparedness Nurse ndash and other personnel who have a role
in first aid teams search and rescue teams
lifeboat coxswain etc
Production ndash Catering Catering crew
Production ndash Logistics Material and logistics supervisors ndash crane
drivers and marine personnel to perform
offloading operations plus necessary
personnel to perform helicopter operations
Production ndash Safety and Production-
critical maintenance
Technical supervisors and skilled workers
within disciplines required for maintenance
such as mechanics electricians instrument
technicians etc Scaffolding workers can also
be included in this category (to ensure access
to safety-critical maintenance)
Production ndash Production-critical
corrective maintenance
Skilled workers within disciplines required for
maintenance including specialists Scaffolding
workers can also be included in this category
to ensure access
Well integrity Skilled workers within the disciplines that
perform well integrity work
Project ndash Production-critical modifications Technical supervisors and skilled workers
within the disciplines that perform modification
work
Well intervention ndash Production-critical
well interventions
Technical supervisors and skilled workers
within the disciplines that perform well
intervention work
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 32 of 36
Page 32 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 33 of 36
Page 33 of 36
9 Appendix C Offshore travel dispensation
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 34 of 36
Page 34 of 36
10 Appendix D Information bulletin departure hotel
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 35 of 36
Page 35 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36
Aker BP Offshore travel during COVID-19 outbreak
Doc no 81-001222 Rev no 30 Page 36 of 36
Page 36 of 36