AIMS Pre-Test Training Spring 2010. 2 Agenda Test Training Packet Contents Responsibilities of the Site Test Coordinator Procedures for Test Administration

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AIMS Pre-Test Training

Spring 2010

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Agenda

Test Training Packet Contents

Responsibilities of the Site Test Coordinator

Procedures for Test Administration

Responsibilities of Test Administrators

Receiving and Returning Test Materials

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Test Training Packet

Power Point HandoutCritical Dates for Testing 2010 Security AgreementPaper copy of Testing Incident Report –

electronic to be used upon needTesting Accommodations Guideline for

2010Checklist for Test Administrators

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Critical Dates for HS Writing/Reading

Delivery of W/R to Sites Feb. 11 -12 W/R Short-Add Window Closes Feb. 10 10:00 AM AIMS Writing Test Feb. 23 AIMS Reading Test Feb. 24 T-Form Short Order Feb. 24 4:00 PM AIMS Writing Make-up (T-form) Mar. 2 AIMS Reading Make-up (T-form) Mar 3 AIMS W/R Check-in of Tests Mar. 1 - 4

(A copy of this is in your test packet)

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Critical Dates for HS Math/Sci/Stan 10

Delivery of Math, Science & Stanford 10 to Schools Mar. 24 - 25 AIMS and Stanford 10 short order window closes Mar. 29 4:00

PM AIMS Math Test Apr. 7 AIMS Math T & S forms short order window closes Apr. 7 4:00 PM Stanford 10 (9th grade) Test Apr. 7 AIMS Science Test (no make-up) Apr. 8 AIMS Math Make-up April 13 AIMS Check-In of Math, Science, Stan 10 Apr. 9 - 16

* Please note, April 14, Wednesday , is a full length school day

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Responsibilities of the Site Test Coordinator

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SiteTest Coordinators

Are responsible for all AIMS and Stanford 10 testing in all schools within district

Serve as the liaison between district test coordinator and school for all AIMS and Stanford 10 testing issues

General Responsibilities

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Responsibilities Before Testing

Communicate testing scheduleHelp to determine which students will testTrain test administrators and proctorsArrange for pencils, dictionaries, thesauri, and

other testing materials to be suppliedObtain signed copies of the Test Security

Agreement

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Schedule testing activitiesCommunicate testing scheduleDetermine which students will testTrain Test AdministratorsSelect testing sites/classroomsArrange for pencils, dictionaries, thesauri,

and other testing materials supplied by the schools

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Implement and maintain test security procedures

Communicate security procedures Inventory test materials and place

additional order if necessaryFollow up on questions from Test

Administrators as needed

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Responsibilities During Testing

Monitor all assessment activitiesCheck-out test materials at the beginning

of each test dayCheck-in test materials at the end of each

test dayMaintain an accurate inventory of test

materials

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Responsibilities During Testing

Report any testing incidents as soon as possible to Cindy Hurley

In the event of an incident, allow student to finish test session

Package all materials as instructed by CHCall to arrange return of testsEnsure materials are ready for scheduled check-

in and arrive on time

Contact number for all testing: 225-5418

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Testing Incident Report

Contact C.H. as soon as have been told or seen a breach of testing protocol. She will tell you if you will need to fill out a Testing Incident Report TIR).

Copy of TIR in packet.

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HS Students to Be Tested

All students in Grades 9 and above will participate in testing as described in the following slides

Only students with significant cognitive disabilities and whose current IEP designates them as eligible for an alternative assessment, AIMS A, are excluded from AIMS or Stanford 10 testing

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Students to Be Tested

AIMS HS High school students test by cohort Cohort 2009 – 5th year HS students Cohort 2010 – Generally 12th Grade Cohort 2011 – Generally 11th Grade Cohort 2012 – Generally 10th

Grade Cohort 2013 – Generally 9th Grade

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AIMS HS Writing, Reading, Mathematics All students in Cohort 2012 Students in Cohort 2011, 2010 or

below who have not earned “Meets the Standard”

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AIMS HS Writing, Reading, Mathematics Students in Cohort 2011, 2010 or

below who want to move from “Meets the Standard” to “Exceed the Standard” may retest

To qualify for the tuition waiver, students must “Exceed” by the end of their Junior year.

To qualify for the tuition waiver, students must “Exceed” by the end of their Junior year.

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AIMS HS Science All students in Cohort 2012 who did not

test on science in Spring 2009 Students in Cohort 2013 who are

enrolled in a life science course may participate

Students take AIMS HS Science only once

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Stanford 10 Students in Grade 9 (Cohort 2013)

are expected to test Students may be administered a

make-up test

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Not Enrolled Students AIMS testing is available upon request

at local public schools for home school students and private school

Stanford 10 testing is not available for not enrolled students

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General Guidelines Create lists of all students testing Share these lists with the appropriate

test administrators and proctors Use (and keep) sign-in/sign-out

sheets for high school students

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Test Administration Schedules

February Testing AIMS HS Writing

February 23 (make-up March 2)1 session of 2 – 2 ½ hours

AIMS HS ReadingFebruary 24 (make-up March 3)1 session of 2 hours

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April Testing AIMS HS Mathematics

April 7 (make-up April 13)2 sessions of 90 minutes each

AIMS HS ScienceApril 8 (no make-up)1 session of 2 hours

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Stanford 10 – April 7 Make-up window closes Apr. 23

NEW

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All AIMS tests and Stanford 10 tests are untimedTimes are provided for planning purposes onlyStudents must be allowed to finish testing even if

the scheduled time for the test has elapsedThere are breaks scheduled within all days of

AIMS and Stanford 10 testing -refer to TAD and TCM for details

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Test Security

All school personnel in contact with AIMS and/or Stanford 10 tests must sign a Test Security Agreement (TSA) and adhere to test security procedures

Signed TSA kept for 6 yrs. at school TSA from the principal is to be returned to Cindy.Copy of TSA in packet

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Test Security

It is unethical and will be viewed as a test security violation for any person to: Examine, read, or review the content of

any portion of the test Disclose or allow to be disclosed the

content of any portion of the test before, during, or after test administration

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Test Security

It is unethical and will be viewed as a

test security violation for any person to:

Discuss any AIMS (or Stanford 10) test item before, during, or after test administration

Allow students access to test questions or writing prompt prior to testing

Allow students to share information during the test administration

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Test Security

It is unethical and will be viewed as a

test security violation for any person to:

Allow students to use scratch paper during AIMS testing (scratch paper ok for Stanford 10)

Read any part of the test to students except as indicated in the test administration directions (or as permitted as part of a standard accommodation)

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Test Security

It is unethical and will be viewed as a test security violation for any person to: Influence students’ answers Change students’ answer choices Review students’ answers, including the

writing rough draft and writing final copy Photocopy, transcribe, or in any way

duplicate any part of AIMS (or Stanford 10) test books

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Test Security

It is unethical and will be viewed as a test security violation for any person to: Fail to return all AIMS test materials,

including unused documents Participate in, direct, aid, counsel, assist

in, encourage, or fail to report any violations of these test administration security procedures

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Arrangements Prior to Testing

The training of Test Administrators and Proctors must include Test security procedures Test administration procedures Correct use of testing accommodations Use of Pre-ID labels and hand-bubbling

student demographic data Procedures for handling unexpected or

unusual situations

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District Test Coordinator is responsible for assigning Test Administrators and, if needed, Proctors to each testing room

District Test Coordinator is responsible for the training of all Test Administrators and Proctors

The appropriate AIMS Test Administration Directions or Stanford 10 Directions for Administering must be available to Test Administrators prior to testing

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The training of Test Administrators and Proctors must include Test security procedures Test administration procedures Correct use of testing accommodations Use of Pre-ID labels and hand-bubbling

student demographic data Procedures for handling unexpected or

unusual situations

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Special Circumstance Students with an injury that makes

writing or bubbling responses difficult Eligible for certain standard

accommodations See page 6 of Testing Accommodations:

Guidelines for 2009-2010

In Case of Injury

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Responsibilities of Test Administrators

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Test Administrators (and Proctors) must be employees of the school

Test Administrators must attend pre-test training that includes test administration procedures and test security procedures

Test Administrators must read and sign a Test Security Agreement

Test Administrators must read and be familiar with the test directions prior to testing

Before Testing

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Test Administrators must read Testing Accommodations: Guidelines for 2009-2010 in advance of the testing dates

Test Administrators are responsible for seeing that Students who qualify for testing

accommodations receive them Students who do not qualify for

accommodations are not affected

Before Testing

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Before Testing

Test Administrators must prepare the room Comfortable -- good lighting, good

ventilation Free from distractions Arrange desks/tables so that students

cannot easily see others’ answer documents and so that the Test Administrator can walk by each student

Clear unneeded materials from the desks/tables

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Before Testing

Test Administrators must make available to students only authorized resources Dictionaries and thesauri must be

available for all AIMS Writing tests Only authorized materials may remain

posted in the room (see page 11 of HS TAD) All other visual aids that could assist

students while testing must be removed or covered completely

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Before Testing

Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on answer documents for AIMS and Stanford 10

Do not make marks on labels

Only one label per content area…if make mistake will need to bubble in information

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Before Testing

Test Administrators (or other designated adults) are responsible for bubbling student demographic data on answer documents for students without Pre-ID labels Directions for bubbling student demographic

data are included in all Test Administration Directions

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Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

Last year this issue caused the greatest number of invalidations for TUSD

During Testing

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During Testing

Test Administrators must monitor testing Move unobtrusively about the room Check that students are progressing through

the test Answer student questions that pertain only to

the clarification of test directions Do not translate, reword, or explain any test

prompts, test questions, or answer choices Do not assist students in answering test

questions

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Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.

During Testing

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Disruptive students and students suspected of cheating Allow to continue to test May be moved to a different testing location

so that other students may continue to test undisturbed

Subject to disciplinary procedures established by the school after completion of testing

Document as many details as possible and report to School then District Test Coordinator

During Testing

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Students who leave the room during testing While students should remain in the testing

room during the entire testing session, students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the

student leaves the room and give back upon student’s return

During Testing

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Students who leave school during testingof AIMS or Stanford 10

If student has not finished a testing session, the Test Administrator should inform the student that he/she will not be permitted to finish that testing session when he/she returns to school

Student may participate in other testing sessions upon returning to school

During Testing

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Students who leave school during testing

Document date and time student left, the content area or testing session in progress, reason for leaving during testing

Attach a copy of this documentation to the student’s test report

During Testing

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Test Administrators must confirm that all students have finished each testing session before moving on

Test Administrators must follow the direction of their Test Coordinator for students who need more time to finish Students must be allowed to finish one testing

session before moving on to the next A testing session must be completed within the

school day

During Testing

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During Testing for Math

Steps for ensuring Rapid Response Reports for graduating students

Verify that graduating students test on Form G (red cover) or Form S (pink cover) The correct form letter must be marked on the

students’ answer documents If NOT marked…will NOT be scored

Verify that non-graduating students test on Forms A, B, C, D, (purple cover) or T (lavender cover)

NEWNEW

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After Testing

Test Administrators should inspect each test book and answer document Student name on front of test book and answer

document Test books and answer documents in separate

stacks Pre-ID label affixed or demographic data

bubbled Form bubbled on answer document All marks on answer documents in No. 2 (2.5)

pencil only

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After Testing

Test Administrators should inspect each test book and answer document Student name on front of test book and answer

document Test books and answer documents in separate

stacks Pre-ID label affixed or demographic data

bubbled Form bubbled on answer document All marks on answer documents in No. 2 (2.5)

pencil only

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Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid

After Testing

NEWNE

W

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After Testing

Standard Accommodations For each content area where a standard

accommodation was used, mark the appropriate numbered bubble

Use the key found in the TAD – Pgs. 42 & 43 If a student did not receive any standard

accommodation, then leave all bubbles in section K blank

NEWNEW

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Example: Student used word-for-word dictionary only on science test.

After Testing

NEWNEW

ELL/FEPo Complete this section for

students who received a standard accommodation due to classification of ELL/FEP

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Example: Student used word-for-word dictionary only on science test.

After Testing

NEWNEW

ELL/FEPo Complete this section for

students who received a standard accommodation due to classification of ELL/FEP

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After Testing

NEWNEW

IEP/504o Complete this section for

students received a standard accommodation due to their IEP or 504 Plan

Example: Student has an IEP and is also ELL. Student used a word-for-word dictionary and also marked answers directly in test book for reading test.

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Receiving and Returning Materials

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Receiving Test Materials

February Testing AIMS Writing and Reading

February 11 -12 delivered to schools Will email coordinators when tests are on their way

April TestingAIMS Math and Stanford 10 March 24 – 25 delivered to schools Will email coordinators when tests are on their way

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Materials will be shipped in dual-purpose boxes

Keep all boxes for return shipping White boxes will be used for School Test

Coordinator’s Kits Brown boxes will be used for test

materials Each box of the shipment will be hand-

numbered

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AIMS Materials to Expect: 4 Test books: one each for writing, reading,

math, and science 4 answer documents: one each for writing,

reading, math and science Braille and large print as needed Labels Test Administration Directions Test Coordinator Manual

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Receiving Test Materials for Math

Forms G and S of HS Mathematics test are for graduating students only

Rapid Response Reports can be produced for only students who tested on Forms G and S

All HS students use the same HS Mathematics answer document

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Special Circumstance for Math HS Mathematics for students

graduating May 2010 These students must test on Form G

(red cover) or Form S (pink cover make-up form)

The correct form letter must be marked on the students’ answer documents

If NOT marked…will NOT be scored

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Stanford 10

One test book for each student One answer document for each student Centimeter rulers Math Reference Sheet Braille and large print as needed

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Open Box 1- retrieve packing List. Make sure quantity of materials matches your needs – If not must short order with Cindy

by March 29 @3:00 PM

Then Verify materials in all boxes received match the Packing List – if errors, note on packing list and notify Cindy

Inventorying Test Materials

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Maintain an accurate inventory of all materials at you school

Test books and answer documents are to be stored in a secure location at all times

Test materials to be checked out and returned DAILY

Inventorying Test Materials

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Returning Test Materials

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Return of Answer Documents

Special Circumstance Test materials contaminated with blood, vomit,

or other bodily fluids Contaminated test materials cannot be

scored Student responses must be transferred to

clean documents Securely destroy contaminated test

materials and indicate on packing list

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Special Circumstance

Students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations) Student responses must be transferred to a

standard answer document See “Transferring Student Responses” in

TAD pgs. 44 & 45 for detailed procedures

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Before packaging answer documents for return, it is critical that you ensure:

All answer documents are accounted for No answer document is stuck inside a test

booklet Labels are affixed correctly – no writing on

labels If no label provided, then student

demographics are bubbled in Any accommodations that we/re used are

bubbled in

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Separate the answer documents by test content and cohort – use colored paper in between each stack

Writing and Reading separated by cohort Math separated by cohort – special instructions on

next slide - Science separated by either 2013 or 2012 cohort Stanford 10 kept separated All unused answer documents kept separated but

included with rest of answer documents


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HS Math for Graduating Students

Steps for ensuring Rapid Response Reports for graduating students Verify that form letter (G or S) is correctly

marked on all HS Mathematics answer documents

Create separate groups for graduating students (tested on Forms G or S) and for all other students (tested on Forms A, B, C, D, or T)

Critical

Information

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Return of Nonscorable Materials

Test Booklets, unused labels, teacher manuals, etc. are considered nonscorable

All test materials must be returnedOrganize the nonscorable test materials

by test content and typeWhat you return needs to match what you

received

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Score Reports

Due dates for reports Writing and Reading

April 22 Math Rapid Response for graduating seniors only

May 14 Rest of Math & Science

May 21 Principals will be notified by email when scores arrive Upon arrival confirm reports were received for all students who

tested Closing dates for corrections: 5/28 W/R, 7/30 Math & Stan 10 Private school and home schooled students need to be notified

when score reports are available

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Score Reports

Student Report (2 copies)only one content area per report

1 copy for student’s permanent record 1 copy to be sent home

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Score Reports

Confidential Roster Report with Summary

(1 copy)School level only

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Score Reports

Summary Concept Report (1 copy)School level only

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Score Reports

English/Spanish AIMS Parent Guide1 copy per student

Available electronically on Test Coordinator Web page

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Score Reports

Revised Guide to Test Interpretation More information about AIMS testing More information about information included

in test reports More information on how to interpret results More information on how to use results

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Need to Remember

Must adhere to ALL test datesTeachers can not choose to carry over

uncompleted sessions to other days – regardless of reason

Have a system to determine how many students were tested and make sure number of answer documents aligns with the number tested

Invalidations may only be determined by district test coordinator

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Make note of dates for return of materials…must adhere to these dates

Be sure to check email for any periodic updates

Testing protocol includes following the direction and guidelines set forth by the test coordinator

If it is written in the test directions there is no excuse for “I didn’t know that” or “No one told me that”

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Wow…we did it!

This PowerPoint is available on TUSDStats http://tusdstats.tusd.k12.az.us/planning/resources/resources.asp