AIESEC X Summit Delegate Handbook

8/8/2019 AIESEC X Summit Delegate Handbook

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AIESEC International | AIESEC Philippines | AIESEC Ateneo de Davao University | www.wix.com/aiesecaddu/iexchange

AIESEC X SUMMIT | DELEGATE HANDBOOK

AIESEC in the Philippines

Presents

The Inter-Collegiate Exchange Summit

X Summits Delegate Booklet

REDEFINE YOURSELF: Live the AIESEC EXPERIENCE!

X Summit is endorsed by CHED XI

(Commission on Higher Education Region II)

through the Memorandum of the Regional Director


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WHAT IS AIESEC

AIESEC is the international platform for young people to explore and develop their leadership potential so

as to have a positive impact on society. It is the largest student run organization in the world as recognized by the

United Nations. Its members are interested in world issues, leadership and management. AIESEC provides its

members with an integrated development experience, comprised of leadership opportunities, international

internships and participation in a global learning environment. It is an organization run by youth, for the youth.

AIESEC began in 1948 as an organization to help develop friendly relations between member countries.

The founding members began building the organization between 1946 to 1948 and laid the final building blocks in

1949 at the Stockholm Congress. From being an initiative to develop international relations, AIESEC has become a

venue for youth education and development. Its members continuously strive to have a positive impact on

society as it has for the past 60 years. Today,

AIESEC is a global association with operations that involves 50,000 students in 110 countries at over 1,700

universities across the globe, and realizes around 10,500 exchanges yearly.

AIESEC Philippines was established in 1968 with the University of the Philippines being the first local

committee. Today, Ateneo de Manila University, De La Salle University,De La Salle Lipa University, Ateneo de

Davao University, Miriam College, and University of Asia and the Pacific join AIESEC Philippines.


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WHAT IS X SUMMIT

X Summit is a short cut of Exchange Summit It is a Davao-Wide Inter-Collegiate Convention to be attended by

different University and College students (undergraduates), and

recent graduates of tertiary education in Davao City.

For this summit, AIESEC is targeting students who are currentlytaking courses in Education, Social Sciences, and some medical-

related courses (i.e. Nursing, Med. Technology). These studentsare deemed to be suitable for the iExchange Program of AIESEC

Davao or the Global Internship Program of AIESEC International

and AIESEC Philippines for this coming summer 2011.

It will also serve as the Introduction to AIESEC/ InductionSeminar of new recruits applying for membership in AIESEC

Davao. It aims to showcase the International Exchange and Global

Leadership opportunities in AIESEC to undergraduates in chosen

colleges and universities, and recent graduates in Davao city.

It will also serve as a thorough seminar regarding the exchangepolicies, requirements, and processes that potential student-

applicants need to be acquainted with.

Hopes to be able to inculcate amongst young individuals therelevance of gaining an Integrated Learning Development

Experience through AIESEC: honing them to embrace the Global

Youth Responsibility.


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CONFERENCE DETAILS

January 15-16 of 2010; from 8:30 a.m. Saturday to 5:30 p.m. Sunday Ponce Suites Gallery Hotel, Dona Vicenta Village, Davao City

If you want to check out the venue, you may visit their websitewww.poncesuites.net
http://www.poncesuites.net/http://www.poncesuites.net/


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About Ponce Suites Gallery Hotel

Tucked in the middle of Doa Vicenta Village lies a quaint hotel which displays an array of visually-

stimulating art pieces.The art works you are going to see in Ponce Suites are aesthetic delights that aren't compromised byconservative standards. You cannot miss the place because from the outset you can see gigantic, tribal-inspired

cemented sculptures guarding the perimeter of the hotel. Whether you are

drawn by awe or just by sheer curiousity, these huge statues look as if they

are beckoning you to stop for a while to marvel at their inherent

magnificence. But this isn't where it ends for this is what this place is all

about - a stopover. It is a respite for those who yearn to partake in

consuming visual food for the soul.

For people who appreciate modern art, going inside the hotel is a

confirmation of how diverse and eclectic art can be. Going away with the

usual numbered and framed hang-in-the-wall paintings you see in most

hotels, Kublai Millan's art works found in Ponce Suites literally fill every

nook and cranny of the place. Even the paint-splattered ceilings aren't spared from having art pieces like

different-sized paintings, wire-framed paper sculptures and even larger than life papir-mach ants. - Visual Food

for the Soul by Frances Sepulveda / Mindanao Insider Daily

What used to be a three-storey box with thirty rooms is now surrounded with

gigantic sculptures of eagles, easily the biggest eagles in the world, the onlydurian with

seeds in the female form, the largest waling-waling and concrete sculptures inspired by

Mindanao's tribal culture.

nside the building are rows and columns of murals, art photos, paintings, art

pieces made of hair, toothpicks, nails, steel, and glass

filling every nook and cranny.

Although designed for children and the child in

adults, the artwork look as if they beckon you to stop,

feel, think, and reflect, or let your thoughts wander

what you may have missed in life.

At the hotel roofdeck lies an open terrace with 17

twisted lamp posts, giving a look of solemnity, sheltered by a giant table and

chairs reminding us of our smallness in this grand universe. On the other

hand, you will see giant ants, miniscule in real life, to remind us that all big things

come from small beginnings, and never again to belittle the critical contribution

of details. If you start counting the ants from the first floor to the third floor, you

will find that there are 365 in all!an insight on the symbolism. But if you want to

be clear about it, ask for assistance from the hotel's general manager.

Run by the synergies of mother and child, the gallery hotel reflects their impassioned efforts to do little

business and make a big difference in the lives of the guests.
http://stairs%28%29/http://stairs%28%29/http://stairs%28%29/http://entrance%28%29/http://recept%28%29/


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Ponce Suites is for a once-in-a-lifetime priceless experience.

The art will wake up your heart and soul. The message will wake up your mind. Never again will you be the

same person after you visit the hotel. There, everything you see, feel and think spring from the bounty of art

pieces that you have never seen before, and can never be duplicated nor bought anywhere in this world

And to think you only paid for either a hotel room or are a participant of a live-out or live-in seminar which is

almost a daily occurrence at Ponce Suites!

Ponce Suites is definitely not for the faint-hearted. As soon as you enter the lobby, your senses are

overwhelmed by the texture and color of various art forms.

At the centerpiece is a papiermach of women in a cycle of

life with hands outstretched... Worker ants crawling on the ceiling

are magnified a million times, butterflies are stuck near giant

flowers, bees the size of dogs with glowing eyes cavort with

flowers.

There are no walls. Just rows and rows of paintings, from the

ceiling down to the floor...Works of art are simply everywhere.

Even the restroom has seven to eight paintings and photos in

different sizes.

Then you come face to face with E.T. at (the) bar on the

second floor. You will feel compelled to touch this alien's forefinger

with your own, reminiscent of the young Drew Barrymore in the

late 70s movie.

At the top of the inn is an open terrace where the 17 twisted lamp posts, symbolic of Kublai's phases in life,

lend an air of solemnity.

But what really startles are the giant chairs and a table that seem to touch the clouds. From the huge ants

to these humongous chairs, you feel humbled and so puny. Then you begin to have a healthy respect for insects

who must be in a constant state of terror watching human beings. - Of Art and Ant: Kublai breaths life into an inn

by Amy B. Cabusao / Mindanao Daily Mirror

PONCE SUITES ROADMAP

Ponce Suites Gallery Hotel is only

five (5) minutes away from

one of the biggest downtown mallsin Davao City
http://lobby%28%29/http://hallway3%28%29/


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TRACKS and SCOPE

I2Aor Introduction to AIESEC (student applicants from AdDU for membership) Global Internship Program Seminar for various college/university students in Davao City.

X + Lor Exchange plus Leadership (AIESEC members and leaderswho want to go onexchange and higher leadership roles in the future.

DELEGATION of X SUMMITExpansion University Applicants/ Observers of the following Colleges and Universities;

USEP UP MIN

(University of South-Eastern Philippines) (University of Philippines-Mindanao)

UM (University of Mindanao) UIC

(University of Immaculate Concepcion)

SPC (San Pedro College of Davao) PWC (Philippine Womens College


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MKD (Mindanao GokusaiDaigaku) JPII (John Paul II College)

HCDC (Holy Cross of Davao College) DMSF (Davao Medical School Foundation)

DDC (Davao Doctors College) Ateneo de Davao University

Each university/college is recommended to have at least 10 (ten) participants for the X Summit.

These students are expected to be in the field of Education, Social Work, Social Sciences,

and any medical type courses.


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GOAL and PURPOSE OF X SUMMIT

A.For Student Applying for Membership- To allow the newies to captivate and understand the very core of AIESEC which is global youth

leadership and International Exchange.

- To introduce to the newies the relevance of accepting the challenge of global youthresponsibility and being a change agent to their self-development and growth.

- To create a solid and standard purpose for member-applicants in joining AIESEC, which isInternational Exchange and Global Leadership

- To prepare and gear up newies for MSI (Member Selection Interview) and membershippipeline in AIESEC.

B.AIESECers applying for International Internship and GreaterLeadership Roles

- To further inculcate to the old members the importance of being in Exchange Stage.- To promote to old members that X+L(Exchange plus Leadership) or L+X (Leadership plus

Exchange) are either the full realization of the entire AIESEC Experience.

- To equip them with the pertinent and necessary skills and knowledge especially in theirchosen leadership tracks in the future and also for the time being.

- To provide a thorough eXchange Education and Training; making the majority of the membersknowledgeable and capable of doing exchange-related work.- To motivate the old members to maintain and improve their commitment and dedication in

AIESEC through delivering results and instigating positive change.

C. Davao University/College Students applying for International Internship- To educate about AIESEC as an organization and Exchange as its core work.- To raise, at most, 75% of the total number of delegates in the system after the conference-

To do Pre-Selection Interview and Assessment Center in preparation for RBI (Review BoardInterview).

- To acquaint them about the Exchange Policies and Regulations during the actual Exchangeprocesses (Raising-Matching-Realization).

- To motivate them to step up for global leadership through the opportunities and privilegesthey can get from AIESEC.


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Delegation Topics for X Summit

Topic Headline Course Outline and Description Apply for

Membersh

ip

AIESECers College/Universit

y Applying for

Exchange

I2A

(Introduction

to

AIESEC)

And

Global

Competency

Basic Education about AIESEC:

AIESEC in a Nut-shell

The AIESEC Values

The AIESEC Vision

AIESEC in Numbers and Global Impact

Basic AIESEC History (AVP)

Assessment Center for Applicants

TM-Initiative Evaluation of applicants

(both for membership and exchange):

through simulation and learning circle

observations.

Work Ethics and Behavior towards

commitment and dedication (GCM-

based).

The Global Youth of todays generation:

An Inculcation of Exchange as a

pertinent factor for an Integrated

Learning Development Experience

Challenging Your WorldView

Leadership Development

Global Competitiveness of the

Filipino Youth

ExchangeProcess

Overview

And

Focused on Leadership and ExchangeOpportunities in AIESEC

Innovation Lab Sessions

Equipping members for LR roles

especially in X Process

Whats in it being in a Leadership Role?

Global Competitiveness of AIESECers;

how do we position ourselves?


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X+L

(Exchange

Plus

Leadership)

Exchange Trainings

Outgoing X Incoming X

Promotions

Recruitment

Interview

Raising

Matching

Realization

Re-Integration

Market Research

Raising

Matching

Realization

Technical tasks in AIESEC operations

(only minimal

training needed)

Actual

Exchange

and

Membershipprocess

Undertaking

Assessment Centers: Talent

Management and Outgoing X

Pre-Selection Interview

MSI and/or RBIpreparation and briefingPotential Exchangers Preparation

through an Open forum: the

requirements, processes, and

expectations in PRE-DURING-POST in

the Global Internship Program this

Summer 2010

(those

who are

going for x

this

summer)


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REMINDERS FOR THE DELEGATES

Things to Bring: Notebook (or pad of paper for writing purposes) Pens/Writing Materials Deposit Slip

o for those who will pay in any BPI Branch through JACOBIN OCBINAsAccount Number: 2089 0727 38 please bring it with you.

o For those who will pay it manually (to your student council or to our organizing committee, thereis no need for such).

Waiver Form (with parents signature) Parents Consent Form (with parents signature) Toiletries (towels and sheets are provided) Medications (if any) Valid ID (school) Extra Money (for emergency purposes) Umbrella Laptop (If needed) WIFI venue Attire:

Day 1: Comfortable clothes (Day)

Casual to Semi-formal (Night)

Day 2: Smart Casual (Day-Afternoon)

Note: Since this is going to be a 1 night 2 days convention, the Organizing Committee discourages the

delegates to bring unnecessary things (especially gadgets, jewelries and the like; to avoid instances of

stealing, misplacement, and loss of your valuables.

Registration andPayment Scheme:Register through subscribing to our official FACEBOOK GROUP: AIESEC X SUMMIT 2010 and entering the

googledocs file, AIESEC X SUMMIT

https://spreadsheets.google.com/viewform?formkey=dGFOeE8xd3F1Y3E1M2czaEN4N2YwVHc6MQ

Standard Rate Registration Fee for X SUMMIT 2010: 990 PHP (from January 3- 12, 2010)

1100 PHP (from January 13-15,2010)

F.A.Q.sYour registration fee covers the 3 meals and 2 snacks (am and pm), the accommodation, and the

amenities as relevant for the whole length of the conferencesagenda (December 18-19,2010). The OC will not be

responsible for additional days of stay.
https://spreadsheets.google.com/viewform?formkey=dGFOeE8xd3F1Y3E1M2czaEN4N2YwVHc6MQhttps://spreadsheets.google.com/viewform?formkey=dGFOeE8xd3F1Y3E1M2czaEN4N2YwVHc6MQ


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Important Reminders: OC House Rules

1. Disappearance from the conference proper without due notice and authorization

from the OC is strictly forbidden.2. All costs or fees not covered by the conference fee will be charged to the delegate.

3. Room assignments will be strictly enforced.

4. Tardiness and violation of rules will have corresponding penalties.

5. Strictly no cooking inside the room. There is a designated area for cooking.

6. Prohibited drugs and firearms are not allowed inside the compound. Please

surrender firearms to the front desk for safekeeping (if there is).

7. Losses of any resort's items or destruction of resorts property will be charged

accordingly. The cost of missing items will be doubled in compliance with the resorts

SOP (Standard Operating Procedure).

8. The Hotel will not be responsible for any losses of your valuables.

9. Prices are subject to change without prior notice.

10. The Hotel Staff and the OC reserve the right to implement additional rules and

regulations for the safety of everybody.

11. Going outside Ponce Suites without permission is unallowable especially during night time.

12. Respect for other guests of the hotel is requested. Maintain proper behavior.

13. Please inform any member from the OC of any problems or emergencies that may

arise.

Fees and Penalties No deposit slip100 PHP

No waiver forms 50 PHP

No Parents Consent Sip 50 PHP

Unexcused tardiness to sessions* 100/session PHP

Unexcused absence for sessions 100/session PHP

Violation of dress code 100 PHP

Non-conformance to room assignments 100 PHP

Continuous disappearance/AWOL ** 100 PHP

Overly disruptive behavior 50PHP Violation of off-limit areas 50 PHP

Possession of drugs and/or firearms 200 PHP

Late registration arrival without prior notice*** 100 PHP

*Failure to arrive before the first speaker of each session begins is considered late

Cancellation Fees

Registration Fee 200 PHP

*All notifications of cancellation must be done on or before January 10, 2011


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ORGANIZING COMMITTEE:AIESEC INTER-COLLEGIATE EXCHANGE SUMMIT 2010

President Vice President for Marketing

Mz. Ji-Le Tolimao Mr. Ysmael Delicana

[email protected] [email protected]

+63922-831-1749 +63917-7002196

Vice President for Conference for Logistics Vice President for Delegate Management

Ms. LissetteWendelynPanlilio Ms. Karmella Dawn Adle


+63922-796-9565 +63922-530-4627

Asst. VP for Marketing Asst. for Delegate Management

Mr. Dean Victor D. Bijis Ms. Samantha Rae Tan


+63923-596-3330 +63921-267-6859
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Finance Staff

ViaConda Joric Confessor


+639233098517 +63922-832-1289

Finance

Ethel Agad

[email protected]

+632298469435
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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FACILITATORS:

Mr. Jack RollanAnino Mr. Gabriel Farofaldane Mr. Miguel Carlo MarasiganLocal Committee Local Committee AIESEC AdDU Alumnus

Vice-President for President Internship in Dalian, China

Incoming Exchange for English Education

[email protected] [email protected] [email protected]

Mr. Ezekiel Vicente Ms. Denise Mae Adeva

AIESEC in the Philippines AIESEC in the Philippines

National Vice-President National President

For Outgoing Exchange
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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CONFERENCE AND AGENDA CHAIRS:

Gabriel George Gabrillo

Local Committee Vice-Presidentfor Talent Management

AIESEC Ateneo de Davao University

+63923-636-1856

[email protected]

Jacobin C. Ocbina

Local Committee Vice-President

for Outgoing Exchange

AIESEC Ateneo de Davao University

+63933-488-2068

[email protected]
mailto:[email protected]:[email protected]:[email protected]


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Collectively, we are hoping that this Inter-collegiate

Exchange Summit will indeed be a

Successful one!....

KUDOS to the Organizing Committee, the Facilitators

And the Conference and Agenda Chairs!....

REDEFINE YOURSELF:

Live the AIESEC Experience


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Documents

AIESEC X Summit Delegate Handbook