AIESEC Universitas Indonesia 12/13

Hello!Here are the explanations about AIESEC UI’s organizational structure for the term 2012-2013, Kindly pay attention on roles that has “staff(s)” because it means there are positions available as team member

Spirit and good luck!

AIESEC Universitas Indonesia 12/13

Glossary• LC : Local Committee

*AIESEC in Indonesia have 6 Official Local CommitteesAIESEC LC Universitas Indonesia is one of them.AIESEC in Indonesia is under the AIESEC International.

• LCP : Local Committee President• LCVP : Local Committee Vice President• EB : Executive Board• MB : Management Board• TN : Trainee Nominee**

**our partner that provide a place for work to our international internship trainees (exchange participants) from abroad

The Hierarchy

The Functional Structure (EB & MB)

Functional in AIESEC UI

• Finance and Governance• Communication• Talent Management• External Relation• Expansion• Project Development

• OutGoing eXchange (OGX) Global Community Development Program (GCDP)• OutGoing eXchange (OGX)

Global Internship Program (GIP) • InC oming eXchange (ICX) Global Community Development Program (GCDP)• InComing eXchange (ICX)

Global Internship Program (GIP)

Finance & Governance FunctionalEnsuring LC’s financial sustainability and the implementation of good governance. Decide on where, when, and how much the allocation of LC’s resources.

Finance & Governance Structure

Accounting ManagerThe Accounting Manager, in general, is responsible for the overall accounting and financial analysis activities in LC and projects as well LC documentation internally and externally

Controller 1 & 2The Controller overall responsible is to manage his/her team to track all functional in terms of legality, governance, financial activities, and performance, also maintaining quality of LC UI projects.

General & Administrative ManagerThe General Administrative Manager, in overall, is responsible for LC Office and cash outflow activities through reimbursement and cash advance systems, responsible in providing sustainable asset management, leading merchandising team. and also support LC UI towards internal audit from MC.

Role Available

• None

Communication Functional

Responsible for the communication flow of AIESEC UI, internally and externally.

Communication role in AIESEC UI also more about the non-corporate marketing, in order to strengthen the brand positioning of AIESEC UI.

Communication Structure

Promotion & Creative TeamResponsible to support the internal and external communication of AIESEC UI by managing the promotion for any of AIESEC UI’s activities, in terms of direct and indirect (visual) promotions. Make sure the Brand Guidelines in terms of promotional tools are well implemented.

Public Relation TeamResponsible to create, build, and maintain AIESEC UI’s relation with public, both directly and indirectly (social media). Make cooperation with other organizations related to AIESEC UI activities, and strengthen AIESEC UI’s brand positioning.

Media Relation TeamResponsible in creating, building, and maintaining AIESEC UI relation with media partners. Support LC’s external communication by ensure there are media exposure about AIESEC UI.

Information Management ManagerResponsible for the internal communication flow in the LC (opportunities, updates, etc.), communication related with visual spaces and technology (website, blog, myAIESEC.net, etc) and the documentation of AIESEC UI datas and activities

Role Available

• Media Relation Team– 2 Role Available

• Promotion & Creative Team– 3 Role Available (Design Skill is Required)

• Public Relation Team– 2 Role Available

Talent Management FunctionalResponsible in managing and developing the human resource of the organization. For example through allocation of member to functional, training, conference, and assessment

Talent Management Structure

Recruitment ManagerResponsible for choosing the right and best talents, make sure ‘the right man in the right place’, for the future leaders in AIESEC UI .

Consulting TeamResponsible for maintaining each members get a quality experience through feedback system and be a consultant for personal and professional development of member

Talent Development ManagerResponsible for increasing the quality of LC UI’s leaders through induction, training, and conference. Give LC UI its global atmosphere to all members through implementation of Global Learning Environment

Role Available

• Recruitment Staff– 6 Role Available

• Consulting Team– 3 Role Available

• Talent Development Team– 3 Role Available

External Relation Functional

A functional that is responsible in establishing strategic partnerships and maintain relationships with AIESEC UI’s external stakeholders.

External Relation Structure

ER Alumni & BoA Relation TeamResponsible to build cooperation with BoA, and Alumni in order to fulfill the LC’s need. This Manager is also responsible to maintain the relationship with local alumni and local BoA.

ER Business Development TeamsResponsible to create strategic partnership with companies, especially Financial Partnership and also manage other type of partnership and joint project with corporates ( e.g : surveys, company brandings, etc ), as well as supporting other department in raising MT / TT TNs for LC UI.

ER Non-Corporate TeamResponsible to create strategic partnership with NGOs (Non Government Organization), Government Institutions, and also SME entities, as well as supporting other department in raising GCDP/GIP TNs for LC UI

Role Available

• ER Non-Corporate Team– 1 Position Available

• ER Alumni & BoA Relation Team– 2 Position Available

• ER Business Development Teams– 1 Position Available

Expansion Functional

Responsible for the establishment & development of new AIESEC entities, especially in Jakarta area trough training and coaching.

Expansion Structure

Expansion CoordinatorThe Expansion Coordinator, in overall, is responsible for coaching, tracking, and maintaining relationship with the LC expansion and also the bridge between the LC Expansion and LCVP Expansion

Expansion Controlling TeamThe Expansion Controlling Team contribute in compiling the exchange number and progress tracker, do brand, ER, and financial audit, and make the report for LCVP Expansion

Expansion Youth Alliance ManagerResponsible for searching new potential market for AIESEC Representative (Youth Alliance) Program. Conducting a market research, connecting between potential universities and AIESEC UI, and responsible to be the front man of expansion to the third party. RPD Manager will also be responsible for the Jakarta Collaborative Project and will be responsible to be the ‘coach’ for Youth Alliance teams.

Role Available

• Expansion Controlling Team– 2 Position Available

Project Development Functional

Functional to engage and develop youth outside AIESEC through conducting project/event and having collaboration with other youth organizations/communities

Project Development (PD) Structure

Youth Event TeamHave a role to conduct event to engage youth to know more about AIESEC and to develop their potential, and create collaborative event with other functionals/other youth organizations.

Youth Engagement R&D TeamHave a role to find out the trend of youth in Jakarta, also establishing partnership with youth organization/community.

Role Available

• Youth Event Team– None

• Youth Engagement R&D Team– 2 Position Available

OGX GCDP Functional

A functional that responsible to manage Exchange Participant to go abroad for Global Community Development Program

OGX GCDP Structure

OGX GCDP Exchange Process TeamsResponsible in developing strategy and managing the outgoing exchange activity focusing on gaining partnership, raising, matching, and realization process

OGX GCDP Relation TeamResponsible in promoting exchange, managing ongoing registration and OGX database, and supervising the OGX GCDP events.

Role Available

• OGX GCDP Exchange Process Teams– 4 Position Available

• OGX GCDP Relation Team– 2 Position Available

OGX GIP Functional

A functional that responsible to manage Exchange Participant to go abroad for Global Internship Program

OGX GIP Structure

OGX GIP Research & Relation TeamResponsible in developing strategy and managing

the outgoing exchange activity focusing on segmenting for market research for external market for OGX GIP.•Junior Supply and Demand Researcher : Maintaining Research process and cooperation by international virtual AIESEC system with other AIESEC Local Committee around the world. •Junior External Market Researcher : Maintaining Research process for potential target (such as Universities, Companies) as our client for Intern Supplier from Indonesia to another countries for taking our Global Internship Programme Exchange. •Junior Public & Media Promoter : Maintaining collaboration of promotion for our product of Global Internship Program which is International Internship.

OGX GIP Exchange Process Manager TeamsResponsible in developing strategy and managing the outgoing exchange activity focusing on raising matching and realizing process,together with the VP OGX GIP and the OGX GIP team. Junior Exchange Ambassador(s): Manage searching process of available job on international system, set the international virtual meeting between our local Intern with potential companies which cooperated with other AIESEC Local Committee in other countries.

Role Available

• OGX GIP Research & Relation Team– 2 Position Available

• OGX GIP Exchange Process Manager Teams– 4 Position Available

ICX GCDP Functional

Responsible for the incoming exchange participant that coming to Indonesia for Global Community Development Program and also managing the Project Based on Exchange on our Local Committee

ICX GCDP Structure

GCDP Trainee Nominee (TN) TeamsResponsible for the whole ICX flow from raising TN

takers, matching, realizing in myaiesec.net system and make sure we have a high number of quality and quantity of international internships.

ICX GCDP Research & Relation TeamResponsible to developing and managing the strategy for incoming exchange GCDP .

Quality & Service TeamResponsible in ensuring a Service and Learning for exchange participants coming from abroad and helping their orientation in Indonesia.

Available Role

• Trainee Nominee (TN) Teams– 4 Position Available

• Research & Relation Team– 2 Position Available

• Quality & Service Team– 1 Position Available

ICX GIP Functional

Responsible for the incoming exchange participant that coming to Indonesia for internship in professional sector, such as companies etc.

ICX GIP Structure

1. ICX GIP Corporate TeamResponsible for the whole ICX flow from conducting market

research for corporate market, raising corporate TN takers (approaching TN), matching, and realizing the exchange (in the myaiesec.net system). The team will also responsible to lead and supervise CEEDers.

2. ICX GIP Non-Corporate TeamResponsible for the whole ICX flow from conducting market

research for potential market other than corporate (e.g: educational institution), raising non-corporate TN takers (approaching TN takers), matching, and realizing the exchange. The team will also responsible to lead and supervise CEEDers.

3. Quality & Delivery TeamResponsible for the realization part (when the

trainees from abroad go to Indonesia) of the ICX flow and ensuring the quality of GIP exchange. This includes trainees from abroad’s culture orientation.

Role Available

• Non-Corporate Team– 1 Position Available

• Corporate Team– 2 Position Available

• Quality & Delivery Team– 3 Position Available

What about social projects?

The projects are basically under the ICX GIP and ICXP GCDP functional, yet it getting supports from other functional, especially from Finance, Communication, Talent Management, and Project Development.

Project Available

• Youth Talk is an event conducted by AIESEC Universitas Indonesia Inviting around 30-50 youth and providing inspiring youth as a speakers to discuss about Youth and Social issues, held every 1 or 2 months.

• Lead Talk is semi-annual event by AIESEC Universitas Indonesia, inviting youth organizations in Indonesia and also youth in JABODETABEK and providing Inspiring speakers in leadership skills to discuss about leadership issues.

• Social Entrepreneur is a competition for youth held by AIESEC Universitas Indonesia in purpose Raise the awareness of social entrepreneurship and Experience the real business practice of social entrepreneurship