AIESEC SIPO Constitution - Original1

8/9/2019 AIESEC SIPO Constitution - Original1

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A11.

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AIESEC SINGAPORECONSTITUTION

NAMEThe flame of the organisation shall be Association IntemationaleDes Etudiants En Sciences Economiques Et Commerciales (AJESEC)Singapore, otherwise known as the International Association ofShldents in Econom.ics and Management, herein referred to asAIESEC Singapore.

Art. 2a) AIMS & OBJECTS

AIESEC Singapore is non-political, non-profit and student-mn,independent, educational Association.Its objects are:1. To promote mutual respect for cultures andequality of people.2. To promote Peace and fulfilment of mankind's potentiaL3. To contribute to the development of the countries in theworld and their people with an overriding commitement tointernational understanding and cooperation.4. To create opportunities for exposure and interactionbetween young people of different cultures and nations.5. To Assist people in acquiring skills and knowledge throughmanagement education and practical experience.6. To Create opporhmities for people to interact with their

social and economic environmentb) STRUCTURE

The organisation shall consist of a National Committee and anyLocal Conunittee approved and formed by the NationalCommittee.A11. 3 - MEMBERSHIP

3(a)(1)Ordinary membership shall be open to interested individualswho are full time or part time students or recent graduatesof institutions of higher education who share in the beliefsand philosophies of the organization.

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Alt. 3 a) (2)- 2 -

Associate MembershipAssoCIate membership shall be open to interested individuals whoare full-time or part-time students of the institutions of tertiaryeducation which offer a major degree in economics and/or comsesin one way or another related to business.

Art. 4

(3) Honorary MembershipHonorary membership shall be confetred upon persons who haverendered honorary and distinguished services to AIESECSingapore. Such nominations shall be made by the NationalCommittee and be confirmed by the general membership at alegislative meeting.

b) ADMISSION

Admission to ordinary and membership shall be at the discretion of theNational Conmrittee ofAIESEC Singapore.c) PRIVILEGES

(l ) Ordinary members shall have the rights to vote at all legislativemeetings, unless otherwise provided for in the AIESEC SingaporeCompendium. They shall have the privilege to participate in allactivities and functions organised by AIESEC Singapore.Ordinary members shall be eligible for election to the NationalCommittee at the Annual General Meeting subject to Art. 13.

(2) Honorary members shall have all the privileges of ordinarymembers except the right to vote at all legislative meetings and theright to stand for election at the Annual General Meeting.

(3) Associate members shall have all the privileges of ordinarymembers except the right to vote at all legislative meetings.Associate members shall be eligible for election to the NationalCommittee at the Annual General Meeting subject to Art. 13.d) OBLIGATIONS

Members shall abide by all the rules and regulations of AIESECSingapore and shall not act in any way inconsistent with itsobjectives.Members shall pay all subscriptions and other dues in accordance withArt. 4 of this Constitution.SUBSCRIPTION

Article No. 4Subscription for ordinary membership will be determined atthe discretion of the National Committee and will be as perthe amount stated in Chapter 4 of the AIESEC SingaporeCompendium. Any changes in the fees will have to bepassed at the Atillual General Meeting.

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- 3 -5 - ADMINISTRATION

a) The administration ofAIESEC Singapore shall be in the hands of theNational Committee.

b) The National Committee shall appoint Special COlllil1ittees asprovided 111 Art. 9.

Ali 6 - NATIONAL COMMITTEE(a) The National Committee shall be elected by the Ordinary Members at the

Annual General Meeting.

Aliicle No. 6(b)The National COlllimttee shall consist of the following:(i) Executive Cmillci! made up of:(a) President (NCP)(b) Executive Vice President (NCEVP)(c) Honorary General Secretary (NCHGS)(d) Financial Controller (NCFC)(e) Exchange Controller (NCEC)(f) Programmes Director (NCPD)(ii) any other directors to be elected at each AnnualGeneral Meeting as deemed fit by the Executive Council inrelevance to the management ofAIESEC Singapore

Aliicle No. 6 (c)Notwithstanding Art 6(b), the National Committee shallcontinue to flU1ction even though its number is reduced toless than five (5) but not less than three (3). Where itsnumber is reduced to less than tlrree (3), the NationalCommittee is considered dissolved and a General Meetingshall be convened at the earliest convenient date to elect anew National Committee.

FUNCTIONSThe National Conrrnittee shall :

e)

Article No. 6(d)In the event of the National Conmuttee being reduced to

less than five(5) members, the National Committee shall ifit deems fit, co-opt members to serve until the next AnnualGeneral Meeting, provided in no case shall the 11lU11ber bereduced to less than three (3).

(1) be responsible for formulating policies consistent with the objects ofAIESEC Singapore.

'2 3 JUN 2008(2) take charge of properties and finances of AlESEC Singapore.(3) be responsible for the organisation of AIESEC Singapore activities.(4) publish an almual report of the activities of AIESEC Singapore.(5) be the sole recognised means of communication and officialadministration body of AIESEC activities on the national

level in relation with the International AIESEC Secretariatand the Asian Co-ordination Office nad other externalorganisations.


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-4-6 f) POWERS

(i ) The National Committee shall have the power to :(1) make when necessary by-laws consistent with the aims ofAIESEC Singapore.(2) appoint standing or special committees and to delegatethem such power as it considers necessary.(3) coopt members to fill vacant positions in the NationalConmlittee.(4) invite eminent people to sit on the Board of Advisorssubject to Art 10.(5) appoint members to the positions in the LocalCOl1U11ittee (s)(6) relieve a National Conullittee member of duty in theevent of him/her being unable to fulfill the duties of theposition. This will be done by a simple majority vote at anExtraordinary General Meeting to be convened by theHonorary General Secretary(ii) The Executive Council shall have the power to definethe duties, responsibilities and POlifolio of the remainingdirectors and these wil l be s tated in Chapter 3 Section 2 ofthe AIESEC Singapore Compendium.

Ali. 7a)

DUTIES & POWERS OF OFFICE BEARERS (NC)PRESIDENT (NCP)The President (NCP) shall :

(1) preside at all meetings of AIESEC Singapore.(2) have the right to call meetings of AIESEC Singapore.(3) have the casting vote in National Conmuttee meetings.(4) counter-sign all bills passed by the Financial Controller.(5) be responsible for all correspondence with foreign organisations.(6) exerc ise general supervision ove r the management of and be

responsible for the proper running of AIESEC Singapore.(b) EXECUTIVE VICE-PRESIDENT (NCEVP)

The Executive Vice-President (NCEVP) shall :(1) have all the duties, powers and responsibilit ies of the President in

the latter's absence.(2) in the event of the President's position falling vacant, succeed him.(3) assist the President in the execution of his duties.

c) HONORARY GENERAL SECRETARY (NCHGS)The Honorary General Secretary (NCHGS) shall :

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(1) be responsible for the convening of all meetings of AIESECSingapore and of the National Conmuttee.


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AJ1 7 c) (2)- 5 -

keep all correspondence, minutes of meetings and theCompendium and record all activities of AIESEC Singapore.

Art. 8

(3) submit at all meetings of AIESEC Singapore allY matter fordiscussion received from the members.

(4) be responsible for the general adminis tration of the office ofAIESEC Singapore.

(5) assume any other general secretarial duties.d) FINANCIAL CONTROLLER (NCFC)

The Financial Controller (NCFC) shall :(1) collect all the monies due to AIESEC Singapore and shall depositthem in a bank named by the National Conmlit tee.

(2) keep all accounts of the income and expenditure ofAIESECSingapore.(3) sign all cheques on the AIESEC Singapore account together with

the President or the Vice-President.(4) submit the books of the organisation for the inspection of any

member of the National Committee at any time.(5) keep an inventory of all the properties belonging to the

organisation.f) EXCHANGE CONTROLLER (NCEC)

(1) be responsible for all exchange matters of AIESEC Singapore.h) PROGRAMMES DIRECTOR (NCPD)

The Programmes Director (NCPD) shall:(1) be responsible for all matters concerning the programmes in

AIESEC Singapore.STANDING COMMITTEES

a) LOCAL COMMITTEE (LC)(1) The Local Conmlit tee (LC) shall upon application, be appointed by

the National Committee within two (2) weeks of the AnnualGeneral Meetings.

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- 6 -Art. 8 a) (2) The Local Committee (LC) shall consist ofthe following:

i) President (LCP)ii) Vice-Presidents (3)iii) Honorary General Secretaryiv) Committee Members (15)

(3) Ord inary members sha ll be el ig ib le to hold off ice in the Local Committ ee(LC).

(4) All office bearers of the Local Committee (LC) shal l hold off ice from oneAnnual General Meeting to the next Annual General Meeting.

(5) FunctionsThe Local Committee (LC) shall :

i) be responsible for the administration of local AIESECactivities in the campus.

ii) be the liaison between the local membership and theNational Committee (NC).

iii) be responsible for the recruitment of AIESEC members.iv) undertake duties and respons ib ili ties as are ass igned by the

National Committee (NC).v) be represented at all National Committee (NC)

meetings and shal l, a t such meetings submit a report on theactivities and progress of the Local Committee (LC).

b) OTHER STANDING COMMITTEESOther standing committees shall be as follow:(l ) Marketing Committee(2) Foreign Relations Committee(3) Publica tion Committ ee(4) Exchange Committ eeEach standing committee shall comprise of:i) the cha irperson, appointed by the National Committee.ii) Committe e member(s).

Art. 9 - SPECIAL COMMITTEESSpecial Conm1ittees shall be appointed from time to t ime by the Nat ionalConmuttee with such powers and dut ies as they may detem1ine.

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Art. 10

Art. 11

Art. 12

Art. 13

BOARD OF ADVISORS (BOA)a) The National Con1Jnittee (NC) shall have the authority to inviteeminent people residing in Singapore to sit on a Board of Advisors(BOA).b) An advisor shall serve for a tenure of two(2) years. This term of

service shall be extendable for two(2) years at a time by invitationof the National Committee (NC).

c) The Board of Advisors (BOA) shall consist of not less than six(6)nor more than twelve(12) members at anyone time.HONORARY AUDITORSa) Two (2) Honorary Auditors shall be elected at the Annual GeneralMeeting (AGM).b) The Honorary Auditors shall not be in the National Conmlittee.c) The Honorary Auditors shall audit the accounts ofAIESEC

Singapore.d) The Honorary Auditors shall hold office for one year only andshall not be re-elected.COMPEDTIJM(a) The NCHGS shall be responsible for maintaining, updating andreviewing an AIESEC Singapore Compendiumwhich contains allcurrent legislations passed at a legislative meeting of AIESEC

Singapore.(b) The provisions contained in the AlESEC Singapore Compendium

shall be deemed to be the By-laws of the Association binding onall members ofAIESEC Singapore. Any By-laws made shall notbe inconsistent with the Constitution otherwise, it shall have noeffect

(c) Notwithstanding Art 6()(1), the AlESEC Singapore Compendiumshall not be amended except by a motion carried by a simplemajority at a legislative meeting ofAIESEC Singapore.MEETINGS & QUORUMSa) GENERALMEETINGS

General Meetings shall be convened by the Honorary GeneralSecretary (NCHGS) and shall be :(1) Annual General(2) Extra-ordinary General Meetings

b) ANNUAL GENERAL MEETINGS (AGM)Annual General Meetings shall be held in the month of Juneeach year and notice of such meetings shall be given to

members not less than seven (7) days before the date ofmeeting. CERTiFIED TRUE COPY23 JUN 2008

c) EXTRA-ORDINARY GENERAL MEETINGS fo r ( i f Sodetii:!sSingapore


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Extra-ordinary General Meetings shall be convened by the HonoraryGeneral Secretary (NCHGS) :(l) on the instruction of the President (NCP).(2) on the instructions of the 1 ational Committee (NC).(3) on the written application to the Honorary General

Secretary of AIESEC Singapore (NCHGS) of at least one-third (1/3) of the ordinary membership of AIESECSingapore with a written statement of the purpose forwhich the meeting is called for.Notice of such meetings shall be given to the membersnot less than three (3) days before the meeting.

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Art. 13 d) NATIONAL COMMITTEE MEETINGSNational Conunittee (NC) Meetings shall be convened by the HonoraryGeneral Secretary(NCHGS) at least six(6) times a year Such meetingsmay also be called by the President (NCP) or by the order of the NationalConmuttee (NC) whenever he/she or they deem it necessary.Notice of such meetings shall be given to members not less than three(3)days before the date of the meeting.

(e) QUORUM(l ) General Meetings

At least 10% of the Ordinary members of AIESECSingapore or at least 30 Ordinary members, ',vhicheveris more, shall constitute a quorum.In the event of there being no quorum at the Conunencement of aGeneral Meeting the meeting shall be adjourned for half an hom,and should the number present then be insufficient to form aquorum, those present shall be considered a quorum,but they shall have no power to alter, amend or makeadditions to the Constitution.

(2) NATIONAL COMMITTEE MEETINGSA simple majority of the National Conunittee members shall benecessary to constitute a meeting.

(3) Each Ordinary member shall be allowed to hold up to amaximum of one( I) proxy. Letters of proxy should be lodged withthe Honor31Y General Secretary (NCHGS) 48 homs before theAnnual General Meeting.

A11.14 - AMENDMENTS TO CONSTITUTIONa) Any amendemnts to the Constitution shall be made at the Annual

General Meeting, or at Extra-Ordinary General Meeting.b) The proposed amendment to the Constitution shall be made known

in full and in writing to the Honorary General Secretary (NCHGS)at least seven(7) days before the General Meeting.

c) The proposed amendments shall be made known in full tomembers at least three (3) days before the General Meeting.

d) Amendments to the Constihltion shall be carried out only iftwo-thirds (2/3) of the Ordinary members of AIESEC Singapore atthe meeting are in favour of them.

e) No amendment shall come into force without the prior sanction ofthe Registrar of Societies.

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Art. IS -a)

ELECTION PROCEDURESELIGIBILITY(1) Ordinary members shall be eligible for election to the National

Committee if he/she had held at least one(I ) year of office inAIESEC Singapore, subject to section b) of this Art.

(2) The Financial Controller (NCFC) shall not be eligible forre-election to the same off ice for a second consecutiveterm.

Ali. 16

b) NOMINATIONS(1) The Honorary General Secretary (NCHGS) shall, three(3) weeks

before the dnte of the f\.l1l11181 General send out a circular and nominat ion forms informing members andinviting nominations from eligible members.

(2) Nominations must be made on presClibed fomls.(3) Nomina tion s shall close three(3) days be fore the date of the

Annual General Meeting.(4) The nominee and the seconder must be active AIESEC members

with at least six(6) months standing in AIESEC Singapore.(5) In the event of no nominee(s) for a position after the closing date,

nominations can be accepted from the f loor at the Annual GeneralMeeting, subject to subsection (4) of this section.

c) VOTING(I ) The candidate, nominator and seconder wil l be allowed to speak

for five(5), three(3) and three(3) minutes respectively.(2) Voting shall be by secret ballot.

d) TERM OF OFFICEAll office bearers shall hold office from one Arumal General Meeting tothe next Annual General Meeting.CONTINUITYa) To ensure continuity, the incoming National Committee (NC) shallwork in lmison with the outgoing National Committee (NC) who

shal l act in an advisory capacity for a period agreed by bothparties, but not more than three(3) weeks after the Annual GeneralMeeting.

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Ali. 16 b)

c)

d)

Art. 17 -

Ali. 18 -a)

b)

Art. 19 -a)

b)

c)

d)

e)

Ali 20-a)

(b)

Up to three (3) advisory Councilors shall be elected at eachAnnual GeneralMeetingPersons eligible for election to the posts of AdvisoryCouncillors shall be AIESEC Singapore Ordinary members whohave served in the past National Comm.ittee (NC) and who are st il lactively involved in AIESEC Singapore.Advisory Councillors shall have the r ight to attend all NationalCommittee meetings of AIESEC Singapore, but shall have novoting rights.RESIGNATIONAny member may resign from AIESEC Singapore by giving two(2)weeks' notice in writing to the National COlllillittee (NC) andshall pay all arrears of subscription due to AIESEC Singapore.ARREARSAny Ordinary failing to pay his/hersubscription may be defaulted and deprived of membership aftertwo(2) weeks' notice has been given in writing.Any such persons may apply for re-admission and on re-adm.issionshall pay all arrears.PROHIBITIONSGambling of any kind, whether for s takes or not , is forbidden inAIESEC Singapore's premises. The Introduction of materialsfor gambling or drug-taking and of bad character into theprem.ises is prohibited.The funds of AIESEC Singapore shall not be used to pay the finesofmembers who have been convicted in the courts.AIESEC Singapore shall not hold any lottery, whether confined toits members or not, in the name ofAIESEC Singapore or its officebearers, Comm.ittee members or members.AIESEC Singapore shall not attempt to restrict or in any mannerinterfere with trade or prices or engage in any trade union activityas def ined in any written law relating to trade unions for the t imebeing in force in Singapore.AIESEC Singapore shall not indulge in any political activity orallow its funds and/or premises to be used for politicalpurposes.DISSOLUTIONAIESEC Singapore shall no t be dissolved except with theconsent of not less than three-fifths (3/5) of theOrdinary members of AIESEC Singapore for the time beingresident in Singapore expressed in person at a GeneralMeeting convened for the purpose.

Notwithstanding Art 19(a), AIESEC Singapore shall bedissolved when a General Meeting convened under Art 6(c)fails to elect the required number of National Committeemembers.

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Art.20 - DISSOLUTION(c) In the event of AIESEC Singapore being dissolved, all debt

and liabilities legally incurred on behalf ofAIESECSingapore shall be fully discharged and theremaining funds shall be disposed of as decided in theGeneral Meeting, provided no member or group ofmembers, benefit from the disposal.

(d) Notice of dissolution shall be given within seven(7) days ofthe dissolution to the Registrar of Societies.

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Documents

AIESEC SIPO Constitution - Original1