AIESEC in Slovakia Entity Support Team booklet

AIESEC in SLOVAKIAEntity Support Team

DDL: 9th of Augustat 23:59 GMT +2

Dear candidate, well done!

Applying for theEntity Support Team of AIESEC in Slovakia

is an important decision to take and being part of it will shape you, however this experience is so much more than that.

As a part of EST, you’ll have the opportunity to work on several major projects that we as MC Evolution will run through the year.

All of the projects are designed with one clear idea in mind – to achieve a long-term de-velopment of AIESEC in Slovakia based on its relevance for the country.

The selection process is as simple as it gets – there are no questions, you just apply and we will set up a date of a personal interview. After the interview we’ll take some time to

compile the results and to see if there’s any need to open the 2nd round. One way or another you are up for an awesome experience with us.

All of us have one thing in common – we want to leave a clear mark in the history of AIESEC in Slovakia.

We want this year to be remembered for the evolution of our organization. Will you join us?

Yours,MC Evolution

MC MESSAGE

ESTstructure

TM

NTTCNTT Member(3 positions opened)Standards Manager

FINANCEControlling Manager(2 positions opened)

SALES

CRM AdministratorEvents Manager

MARKETING

Social Media ManagerGraphic DesignerWeb SpecialistPublic Relations Coordinator

iGIPMatching Coordinator

ALUMNI RELATIONSData Analyst

50 YEARS ANNIVERSARY OCOC InkindOC CommunicationOC PR&MarketingOC FinanceOC Logistics

iGCDP

Co-delivery ManagerQuality Standards Manager

EY partnership delivery is one of 2 focus strategies on national level. National plan is to have 6 EY partners and to manage 80 % of RE with EY partners.

There has been established one centralized platform for tracking co-delivery as well as one common communication channel that will be used for all EY partners.

EST support is mostly needed in terms of follow up all delieverables on LC basis - frequent tracking of the centralized platform and communication channels.

Role- to collaborate with national iGCDP plenary in creation of EY strategies;

- to collaborate and to communicate with all EY partners on be-weekly basis, EST/MC level;- to collaborate and communicate with Skia LCVPs on weekly basis, making sure they follow up our part.

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iGCDP | Co-delivery Manager

Skills - advanced networking skills;- advanced communication skills;- advanced English knowledge;- basic EXPA management.

Attitude - proactive;- flexible;- solution oriented.

Previous experience

- working in GCDP area;- TLD XP.

Reports to MCVP iGCDP

Workload approx. 10 h/week (will vary based on period)

Duration 6 months

MoSes# of RE (based on EY partnerships);

# of RE per EY partner;% of plan fulfillement (based on EY agre-

ments);% of standards delivered (based on Skia EY

standards established).

Collaboration with MCVP iGCDP. participation in strategic meetings with MCVP and LCVPs, on quarterly basis;

participation in functional GCDPi meetings (together with MCVP and LCVPs), on monthly basis only when is needed;

weekly MC-EST update meetings, Skype;

weekly rapports (mail, drive etc.).

Communication and tracking LCVPs in Skia (relat-ed to EY co-delivery).

tracking of centralized platform (EY standards delivery on LC level) on weekly basis;

tracking of communication channels on weekly basis;

EXPA management within support of MCVP.

Collaboration with EY partners managing regular communication with EY partners on be-weekly or monthly basis (it will vary de-pends on country and MC);

managing common spaces when is needed (matching manias, Hangouts, Skype calls etc.).

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Skills - advanced communication skills;- advanced presentation skills;- advanced training skills;- advanced English knowledge;- basic design skills;- basic knowledge about wiki management, issuu etc.

Attitude - proactive and hard-working;- open-minded;- creative and inovative;- customer oriented.

EY partnership delivery is one of 2 focus strategies on national level. National plan is to have 6 EY partners, and manage 80 % of RE with EY partners.

There will be established national QUALITY STANDARDS delivery guideline.In order to ensure constant update of it, as well communicate information internaly and externaly it

is needed to have EST support in this area.

Role- to design QUALITY STANDARDS together with MCVP on national level;

- to communicate with EY partners and other external network related to this area; - to communicate with LCs related to this area.

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iGCDP | Quality Standards Manager

Previous experience

- working in TM or GCDP area;- EB XP;- experience with LEAD deliverytraining delivery.

Reports to MCVP iGCDP

Workload approx. 7 h/week (flexible up to NST to manage activities)

Duration 6 months

MoSesnational wiki;

guidelines created;# of webinars and trainings held related to

guidelines (for external and internal network);

evaluation of customers;feedback and NPS scor.

Collaboration with MCVP monthly and weekly MC-EST strategic meetings;

weekly rapports (mail, drive etc.);

content creation and visual management of guidelines and tools, related to quality standards;

management of Knowledge HUB together with MCVP.

Communication on LC level introduction and communication of all guidelines and tools on LC basis;

organize education and training support in terms of implementation on LC basis;

organize feedback in terms of implementation on LC basis.

Communication with external network communication and representation of all guidelines and tools in external network;

organize education and training support in terms of implementation, in case is needed (for ex. Trainees, EY partners etc.).

JOB

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Skills - ability to extract data from various resources;- ability to compose them in a structured summary;- MS Excel.

Attitude - interest in AIESEC history;- persistance;- independence.

AIESEC in Slovakia has a big gap in historical data storage.The entity exists for 50 years, yet the data we managed to collect are only for the past 3-4 years. If we want to showcase and prove our

impact, we need to start with the basics - what is it that we have done on the 50 years of existence and how can we measure it.We have a lot of final reports and online data that we need to compile.

RoleThe Data Analyst will collect all sources of data at our disposal (final reports, online sources, etc.) and create a data system for easy storage and analysis of data. Must have data: exchange performance and membership base. Nice to have data: financial performance, partnerships,

governmental support. The Data Analyst will have freedom to come up with other initiatives reagarding this topic.

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ALUMNI RELATIONS | Data Analyst

Previous experience

no previous experience required

Reports to MCP

Workload 5 hours/week, one visit in Bratislava necessary, apart from that virtual

Duration until 30.9.2015

MoSesmust-have data for historical report - done

/ not done;nice-to-have data for historical

report - done / not done.

Collecting resources. gathering final reports;

athering electronic reports;

gathering online resources;

gathering other sources of data.

Extract data. extracting data about exchange performance in the past 50 years;

extracting data about membership base in the past 50 years.

Create summary. create a structure of the summary in Excel table;

put the data;

review feasibility and possible divergence in the data.

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ALUMNI RELATIONS | anniversary | OC Inkind

Skills - communication; - confidence; - analysis and research;- negotiation skills.

Attitude - self - motivated;- focused;- striving for results;- goals oriented.

AIESEC in Slovakia, back then as a part of AIESEC in Czechoslovakia, was established in year 1966. The first LC that was open was LC Bratislava, which means that our entity will celebrate 50 years anniversary next year.

We aim to organize the gala night for all Alumni (fresh and also the ones from 30-40-50 years ago) to bring the people that shaped our organisation back together.

After that, we will have a very strong base of supporters and friends, that will help us to grow and impact Slovakia in the future more and more.

RoleEnsure a part of catering - meals and drinks at the Anniversary gala event.

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Previous experience

- sales experience (preferred); - OC experience (preferred).

Reports to OCP

Workload 10 hours/week (will vary based on the timeline of the events)


MoSes# value of total inkind;

# number of supporting companies.

Inkind creating market research of potential supporting companies;

calling companies for inkind and negotiation deals with all supporters;

inkind of food, refreshments and other needed stuff and tools (according to further agreed confer-ence needs).

Communication with supporting companies assuring all the agreed deals with supporters will be fullfiled;

bringing companies logos and propagation materials to site;

assuring all the post-conference communication and sending conference related materials (pho-tos, final reports) to supporting companies.

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ALUMNI RELATIONS | anniversary | OC Communication

Skills - communication skills; - working with Google sheets / Excel;- organization skills.

Attitude - proactive;- keeping deadlines;- people - oriented.




RoleResponsible for delegate communication and management.

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- member of OC (preferred).

Reports to OCP



MoSes# of delegates;

% delegate satisfaction.

Alumni cooperation responsible for finding contacts to AIESEC alumnis, inviting them, and assuring any further com-munication with delegates that will be needed;

communication with signed delegates.

LC coordination finding LC coordinator (from each LC) and communication with them (LC coordinator should pro-vide with alumni contacts, help with communication with Alumni).

Delegates coordination creating online registration form and signing fees + FB event creation and management;

responsible for payments tracking.JOB

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ALUMNI RELATIONS | anniversary | OC PR&Marketing

Skills - creativity;- graphic design;- communication skills;- representative outlook;- planning.

Attitude - proactive;- solution oriented;- thinking out of the box.




RoleResponsible for PR and promotion of the event.

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- experience with marketing (preferred);- OC experience (preferred).

Reports to OCP



MoSes# of delegates.

Promotion creating visual materials and posts for promoting event;

creating promo materials for inkind;

creating promo timeline;

responsible for promo events through various communication channels.

Media communication responsible for whole communication with media;

taking care of PR for whole event.

Agenda responsible for final form of event agenda.

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ALUMNI RELATIONS | anniversary | OC Finance




RoleMaintain finance and financial management of the event together with the MCVP F.

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MoSes# profit;

% budget plan fulfillment.

Budget creating budget (site, catering etc.);

finance allocation and tracking.

Accounting evidency and tracking of receipts and expenditures.

JD

Skills - analytical skills.

Attitude -structured and rational approach.

Previous experience

- experience with finance and budgets (preferred);- member of OC (preferred).

ALUMNI RELATIONS | anniversary | OC Logistics




RoleResponsible for delegate communication and management.

Site market research of potential sites for conference;

approaching sites and whole further communication with chosen site that will be needed.

Logistic support creating list of whole things/stuffs/tools needed for event and assuring transportation of those to place of event;

calculating amount of food/baverages needed and assuring transportation of those to place of event;

arranging place of conference on site according to agenda.

Catering market research of potential companies that can provide catering;

assuring any further communcation with catering company;

on-place arrangment of food and baverages (together with inkind).

JOB

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Skills - event management;- organizational skills;- communication skills.

Attitude - structured;- keeping deadlines.

Previous experience

- OC experience (preferred)CO

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Reports to OCP



MoSes% delegate satisfaction;

% budget plan fulfillment.

Skills - effective communication;- delivery;- team management;- coaching;- planning.

Attitude - proactive;- commited;- resilient.

TM | NTTC

The most basic and common form of education in AIESEC is the training session. Trainings are delivered at any level, from local to international but the most information is usually delivered from national to local level.

To be as efficient as possible in delivering and also to enforce the cration of new trainers the NTT has a crucial role as it is the main tool from the national level.

RoleThe National Trainers Team Coordinatior is final responsible for managing the NTT

and is final reponsible for the delivery of the NTT plan.

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Previous experience

- delegate for at least 1 TTT;- 20h of delivery/ 30h of codelivery;- 3TM or 1TL experience.

Reports to MCVP TM&LCD

Workload from 3h/week during uneventful periods up to 20h/week during conferences

Duration until the 31st of June

MoSes# of conferences delivered;

% implementation of MEC;# of LCs that have personalized MEC.

Team management. final responsible of planning and plan fulfillment;

tracking for the team.

MEC delivery involved in planning and delivery of national and local conferences;

working with VPs to customize the MEC according to the needs of the LC.

LTT development supports the development of local trainers and trainers teams.

JD

Skills - effective communication;- delivery;- coaching.

Attitude - proactive;- commited.

Previous experience

- delegate for at least 1 TTT;- 20h of delivery/ 30h of codelivery.

TM | NTT Member

The most basic and common form of education in AIESEC is the training session. Trainings are delivered at any level, from local to international but the most information is usually delivered from national to local level.

To be as efficient as possible in delivering and also to enforce the cration of new trainers the NTT has a crucial role as it is the main tool from the national level.

RoleNTT members are in charge of ensuring the local education cycles and get involved in their delivery as well.

MEC delivery involved in planning and delivery of national and local conferences;

working with VPs to customize the MEC according to the needs of the LC.

LTT development supports the development of local trainers and trainers teams

JDC

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Reports to NTTC

Workload from 3h/week during uneventful periods up to 20h/week during conferences

Duration until the 31st of June

MoSes# of conferences delivered;

% implementation of MEC;# of LCs that have personalized MEC.

Skills - emotional intelligence;- effective communication;- eficient planning.

Attitude - proactive;- open;- helpful.

TM | Standards Manager

TM is in charge of ensuring the talent capacity of the LC, meaning number of members in structure and their development.While RCTM is a widely discussed and known topic, it only ensures the number of members

while their development goes mostly ignored.Recently, we are working on implementing the developent standards for members:

Team Minimums and the Leadership Development Model characteristics.

Role- design the implementation plan for the standards with MCVP and LCVPs;

- work with LCVPs and assist in implementing the standards on LC level.

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3 TM experiences and/or 1 TL experience

Reports to MCVP TM&LCD

Workload approx 11 hours/week, depending on period

Duration until 31st of January

MoSes% of increase in retention rate;

% of matchability between applicants and TMP/TLP opportunities.

Planning of standards. analyzes the structure of each LC with the LCVP;

sets up an implementation plan for the structure with the LCVP.

Tracking communicates with VPs on a weekly basis to ensure the implementation of the plan.

Assistance help the VPs with necessary knowledge about implementation.

delivers webinars/trainings about related topics.

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iGIP | Matching Coordinator

Skills - written command of English lan-guage;- communication skills;- basic understanding of HR profiling and researching.

Attitude - independent;- persistent;- results-oriented.

AIESEC in Slovakia has a lot more potential in iGIP than it’s currently producing. We have sales HR capacity, we have the knowledge, but our bottleneck currently lies in Matching -

delivering the right candidates to the companies we partner with.

RoleThe matching coordinator will be responsible to collect requests from the MC and the LCs about an open TN forms that need to be

matched, identify the target countries and other requirements and deliver a set of candidates’ CVs for the TN takers.

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Previous experience

- experience with matching (prefered)

Reports to MCVP iGIP

Workload 5 hours/week

Duration until 29.2.2016 (can be prolonged after mutual agreement)

MoSes# MA;

average MA duration.

Needs assessment. keeping track of current open TN forms;

assessing the profile and the needs of the TN taker.

Matching. matching e-mails and collecting CVs from the other entities’ outgoing side;

delivering the CVs to the TN manager;

adjusting the profile according to the feedback from the company;

creating MA reports and suggestions for improvement.JOB

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SALES | CRM Administrator

Skills - advanced internet user;- basic understanding of sales process.

Attitude - structured and rational approach; - persistance;- general respect for rules and keeping them.

The national sales network operates on an online CRM system. The technical side of the system is maintained by an IT company, but we need to take care of

the rules enforcement and keeping them according to the CRM decree as a part of national compendium.

RoleUnderstand the CRM decree and the CRM administration. Review the activities and release monthly reports to the network

about usage of CRM. Track correct entries for corporate and non-corporate communication, enforce the punishments and solve disputes (if necessary).

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sales experience prefered, not required

Reports to MCP



MoSes% growth of sales activity in CRM;

% partners retention rate.

CRM system administration regular checking of the communication logs;

sending notifications to users about incorrect logs.

Solving disputes reviewing dispute descriptions;

providing a final decision based on the CRM decree.

Reporting releasing a regular report on CRM system administration and usage to the BoP and MC;

providing suggestions for CRM system development and CRM decree adjustments, if needed.JOB

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SALES | Events Manager

Skills - people management;- project management;- multitasking;- representative outlook;- communication skills;- crisis management.

Attitude - proactive;- solution oriented;- remains focused under stress.

Corporate partnerships demand a certain amount of focus in delivery, that is the key part of a partnership. Given the fact that there is no VPBD in the MC team, the responsibilities need to be divided - for partnership sales and

partnership delivery. This role is focused purely on partnership delivery.

RoleThe Events manager will be responsible for coordination of all national events organized throughout the term.

That includes external events (YouthSpeak Forum and other possible events under different brands) and internal events (company days at conferences and other internal events).

The coordination includes tracking OC, taking care of logistics, communication with account managers, etc. Being an OCP of the events is optional and can be discussed during the selection process.

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Previous experience

team leader experience preferred, not required

Reports to MCP



MoSes% satisfaction of companies with AIESEC

events;% partners retention rate rate.

Events delivery communication with LC responsible;

releasing OC applications, selection of OCP and OC;

coordination of OC work, reporting;

event preparation;

event delivery;

being an OCP (optional);

account management of partners before the event (optional).

Reporting preparing system of data collection for the final report;

creating final report.

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MARKETING | Social Media Manager

Skills - basic knowledge of Social Media management;- editing in Slovak and English;- copywriting in Slovak and English;- strategic thinking;- knowledge and understanding of AIESEC brand.

Attitude - proactive;- independent;- open for feedback;- curious;- perseverant.

Digital trends change constantly and organizations are expected to implement innovative ways of interactions with public.These changes offer us a lot of free tools which we can use to make the communication with AIESEC stakeholders more effective.

Can we as AIESEC in Slovakia keep up with those trends? Can we improve our digital presence? I believe we can!

RoleWe’re looking for a social media manager to grow the number of our followers, to engage and to retain them,

as well as to convert them into leads, customers and active fans and promoters of AIESEC in Slovakia.

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Previous experience

previous experience in MKT area (preferred)

Reports to MCVP Marketing


Duration 6 months

MoSes% of fulfillment of national media plan;

engagement on SM channels;# sing-ups from social media.

Develop, implement, track and optimize digital marketing campaigns across all current digital channels.

build and manage national Facebook profiles and presence;

create shareable and aligned to AIESEC brand content for our SM networks;

create promo timeline for all the SM networks used.

Develop an expansion plan for new social media networks.

research on new social media networks;

implement the expansion plan.

Make reports of the performance of our social media networks.

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MARKETING | Graphic Designer

Skills - graphic design skills;- knowledge and understanding of AIESEC brand; - adobe Illustrator (required).

Attitude - proactive;- independent;- open for feedback;- flexible;- perseverant.

Graphic design is something which drives advertising and attracts us to brands; it gives a visual presentation to brands and contributes to product positioning.

As the global market shrinks with the ever growing reach of technology the need for that “eye catching” graphic becomes more and more valuable to any organization and AIESEC is not an exception.

RoleThe graphic designer role will be to create visual solutions for AIESEC in Slovakia organizational and products brand awareness.

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Previous experience

- previous experience in MKT area (preferred);- previous design experience.



Duration 6 months

MoSes# Materials delivered on time;

OGX&TMP recruitments supported both locally and nationally;

brand packaging of Global Talent Entrepreneur.

Design for exchange areas. create aligned to AIESEC brand promo materials needed by oGCDP and oGIP;

develop and manage the brand and marketing strategies of the iGCDP projects.

Design of national materials. design national conference materials (booklets, delegate mailers etc.);

design national reports, newsletters etc.

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MARKETING | Web Specialist

Skills - design;- multimedia software;- WordPress;- Google Analytics; - Online Marketing knowledge including SEO and Ads.


These days most people will go online and research organizations before they make a decision towards it and its products. Having a user-friendly website as well as having good SEO management is crucial in converting our stakeholders into customers.

RoleWeb specialist role will be to maintain and to involve existing

digital platforms for a higher conversion and retention of our stakeholders.

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Previous experience




Duration 6 months

MoSes# implemented digital campaigns;

# of sign ups from ads.

Edit the national website; update content. design a modern interface for the user to interact with;

build parts of the website.

Manage SEO operations.

Monitor site analytics and digital advertising.

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MARKETING | Public Relations Coordinator

Skills - excellent writing skills in Slovak;- plot development;- editing and storytelling;- relationship building;- knowledge and understanding of AIESEC brand.


Public relations is the management function which evaluates public attitudes, identifies the policies and procedures of an individual or an organization with the public interest, and plans and executes a program of action to earn public understanding and acceptance.

What the public wants to hear is a good story. Good PR is the telling of a good story. The better the story is, the better the acceptance by the public and the better the public relations.

Does AIESEC have a good story to tell? Of course it does.

RoleThe public relations coordinator role will be to communicate with key audiences and to foster understanding and goodwill between

AIESEC in Slovakia and our key stakeholders. This EST role will be, as well, to build strong and lasting relations with national media.

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Previous experience




Duration 6 months

MoSes# of posts on AIESEC blog;

# of websites visits through AIESEC blog;# media partnerships established;

# media appearances.

Edit textual content. write articles or any other text materials that are needed to present AIESEC’s opinion;

write & proofread articles for AIESEC in Slovakia’s blogs written by other members from the country.

Explore online portals, traditional media and blogs with which we can cooperate and be published.

identify potential media partners and build cooperations;

track the media appearances of the LCs of AIESEC in Slovakia.

JD

Skills - logical thinking;- analitical thinking;- advance excel skills;- accounting and financebackground.

Attitude - responsible;- structured;- alble to meet deadlines;- independent.

FINANCE | Controlling Manager

The most crucial part of ensuring sustainability is to know what is our current state and this is role of controlling manager to ensure that every LC will report true and correct financial data.

RoleThe controlling manager responsibility will be to ensure quality of LC reporting.

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Previous experience

finance experience (preferred)

Reports to MCVP Finance

Workload up to 10 hours/week

Duration until the 29.02.2016

MoSes# of feedbacks;

# of audits;% of reports fulfilled before DDL.

Reports feedback. provide feedback on monthly report/AJ/FMP;

educate VPs about reportign.

Audit create audit report;

auditing LCs.

MCVP support suggest improvement for AJ/FMP/reporting.

JD

Timeline | selection process | applications links

Co-delivery Manager

Quality Standards Manager

Data Analyst

50 YEARS ANNIVERSARY OCOC Inkind

OC Communication

OC PR&Marketing

OC Finance

OC Logistics

NTTC

Quality Standards Manager

NTT Member

Matching Coordinator

CRM Administrator

Events Manager

Social Media Manager

Graphic Designer

Web Specialist

Public Relations Coordinator

Controlling manager

05.08 09.08 16.08

applications are released applications DDL 1st round announcements

Applications for AIESEC in Slovakia Entity Support Team are opened on AIESEC opportunities portal (you can find links down below).

After applying, responsible MCVP will contact you and will schedule an interview where main topics will be

your motivation, your expectations and your fit for the position.

All applications must be submitted before9th of August at 23:59 GMT +2

No late submissions will be accepted.

https://internships.aiesec.org/#/campus/672928



















CONTACTS

Mara MCVP Finance [email protected]

Mina MCVP iGCDP [email protected]

Sherif MCVP oGCDP [email protected]

Yudhveer MCVP iGIP [email protected]

Katka MCVP oGIP [email protected]

Daniela MCVP Marketing [email protected]

Alin MCVP TM&OD [email protected]

Tomáš MCP [email protected]

Documents

AIESEC in Slovakia Entity Support Team booklet