AIESEC in Latvia Member Committee Vice-President Application Booklet

16.17

Content

1. Message from MCPe

2. About Latvia

3. MC Life

4. MC Structure & JDs

5. Selection & Timeline

6. Application Package

7. Final notes & Recommendations

8. Contacts

AIESEC in Latvia

Message from MCP

Dear candidate,

I want to congratulate you on your bravery to consider leading AIESEC in Latvia for the term 16-17, and I can

assure that it is going to be a life-changing experience.

About a year ago I took the same decision, and as a scary it was, I can not describe how I am glad

that I took it. Without any doubt it is the most intense challenging experience for me by far, where I was given

the chance to challenge the potential of the entity and make an impact on the society while I’m learning and developing,

and pushing myself, my team, and my entity beyond the limits.

AIESEC in Latvia is looking for brave motivated leaders who believe in the potentials and the strength

of this entity and are committed to see growth not just for the sake of the entity but for the overall good of the organization.

Do you want to take an amazing, life-changing experience? Do you want to drive the growth in AIESEC in Latvia?

Then you are in the right place, put your heart and passion in this process, and most importantly enjoy it.

If Your Dreams Don't Scare You, They Aren't Big Enough!

Best of luck!

AIESEC in Latvia

About Latvia… Capital: Riga

Location: Latvia is located in the north-western part of Europe by the Baltic

Official Language: Latvian, Russian, English is widely spoken among the youth

Government: Parliamentary republic

Cuurency: Euros

Population: 1,973,700 (2014 estimate)

With Latvia being located on the crossroads between Western and Eastern cultures, and having a history of tumultuous developments, it is clear that foreign nations have left significant footprints in Latvia.

Latvians continue to observe the traditions of their ancestors – culture embedded in Latvian folklore that is best experienced during the Summer Solstice or "Jani" holiday, and the massive Song and Dance festivals, as well as through traditional crafts and handiwork.

Be prepared to not only experience the country but to truly love it!

To know more about Latvia visit: http://www.latvia.travel/en

AIESEC in Latvia

Riga

MC Life

Calendar

Term Duration – July 1st, 2016 – 30th June, 2017

Working Conditions

Working days are from Monday to Friday, start at 10.00 AM and end at 6.00 PM

The MC Office is in the university.

Financial Support

MC Team will live together in MC flat in Purvciems,Riga – the MC budget covers office, accommodation, flat utilities and basic materials(oil, sugar, coffee, cleaning etc) for the MC Flat..

International MC members are expected to cover their travel expenses to come to Latvia.

Fees for national conferences are covered, IC might be covered depending on the budget.

AIESEC in Latvia

Holidays

MC members will have 20 days of holidays, plus

public holidays. Dates need to be scheduled in the

beginning of the term and authorized by the MCP.

Each MC member is entitled to 7 days for professional

development, which includes being international FACI

or Chair at a conference.

Visa Conditions

The elected MC members are required to hold a valid

passport allowing them to travel to Latvia.

MC Structure

The postition of Finance & Legal can be part-time.

MCP

MCVP OGX

MCVP TM & LCD

MCVP ICX

F & L Manage

r

MCVP

Mac

MCVP

BD

AIESEC in Latvia

Job Descriptions

٭ General Responsibilities

٭ Direction and Strategy creation

٭ Implementation of national strategies and projects

٭ MC planning and review

٭ Managing national functional teams

٭ Attend MC meetings and any extraordinary meetings

٭ MC transition

٭ NST management

٭ Internal communication with AI and other countries

٭ Representation at events (internal and external)

٭ Facilitation in National Conferences

٭ Functional Team management

٭ Virtual knowledge and information management

٭ Is accountable to the MCP and reports regularly on updates, strategies implementation, performance etc.

٭ Attends General Assemblies as member of the MC voting entity

The MC is responsible for the activities to the

development of the organization, management of

resources at national level, representation of the

organization internally and externally and have direct

contribution to the local committees development.

AIESEC in Latvia

AIESEC in Latvia

MCVP OGX Member Committee Vice-President Outgoing Exchange

OGX

Drive oGCDP growth according to the student pool and the OPP supply

Guarantee customized GCDP products based on the Latvian student Market

Responsible for numerical goals achievement and growth of the OGX program

Designs the national framework for Outgoing Preparation Seminar (OPS) and ensures its implementation, in collaboration with MCVP TM

Manage International country partnerships

Responsible for Quality Management, through NPS

Implement LEAD for EPs

Alongside with TM & Marc work on IXP

SKILLS REQUIRED

Strategic Planning – Perseverance – Innovative – Creative – Eager to Learn –

Adaptability – Multi-tasking – Team work.

KNOWLEDGE REQUIRED

Exchange management – XPP – Brand Regulations – Jordan Reality

EXPA management

AIESEC in Latvia

MCVP TM & LCD Member Committee Vice-President Talent Management & Local Committee Development

Talent Management • Develop talent management processes (Talent Recruitment,

Development and Retention)

• Develop education programs for TLPs and TMPs at

national level

• Develop the national educational cycle – agenda

management in national conferences

• Ensure the development of the members and leaders

supported by external stakeholders

• Ensure membership and leadership pipeline in different

levels of the organization

• Alongside with OGX & Mac work on IXPs

• Ensure quality in every team member or leader experience

Local Committee Development • Create of an organizational culture, behaviors and structures

for the LCs

• Develop a coaching system to support the development of the

LCs

• Ensure the implementation of SONA or other evaluation tool

• Measuring current state of entities in order to find opportunity

points

• Innovate and operate growth and clustering model

• Define consultancy and organizational culture strategies

• Manage LC planning education and team days together with

the LCPs to make sure that the LC needs are addressed

• Create transition framework for LCs and for MC 17.18

SKILLS REQUIRED

Facilitation, training and coaching – Proactive – Perseverance – Eager to Learn – Adaptability

– Multi-tasking – Time Management – Team Management and Leadership Experience

KNOWLEDGE REQUIRED

Jordan Reality – EXPA management – Agenda Management –

GCM – Talent Capacity Model – Talent Management Processes

AIESEC in Latvia

MCVP ICX Member Committee Vice-President Incoming Exchange

Incoming GCDP

Responsible to review or create a new national pbox

based on SDGs

Responsible for the numerical goal achievement and

growth of the iGCDP program

GCDP product packaging

Supply & Demand management and education

Manage International Partnerships

Responsible for quality management, through NPS

Work with LCVPs IGCDP in segmentation, targeting,

and product packaging for exchange

Education and training of the LCVP IGCDP in national

delivery strategies

Incoming GIP

Drive ICX growth in GIP according to the market needs and EP

supply

Responsible for the numerical goal achievement and growth of the

iGIP program

GIP program development and product packaging

Responsible for all processes of the customer flow of GIP program

Manage a National Sales Force

Review and simplify all existing processes in order to increase

results and account management

Provide insight into national trends and market, supply and

demand analysis

Responsible for quality management, through NPS

SKILLS REQUIRED

Sales Experience – Proactive and goal oriented – Perseverance – Innovative –

Eager to Learn – Adaptability – Multi-tasking – Time Management – Team

Management and Leadership Experience

KNOWLEDGE REQUIRED

Jordan Reality – XPP – EXPA management – Account Management

AIESEC in Latvia

MCVP MaC Member Committee Vice-President Marketing

Marketing

•MCVP Marketing is responsible to design the complete positioning strategy of AIESEC as a national brand. • Building new concepts on delivering better brand and business results. •creating and implementing promotion campaigns for OGX and TMP by working together with local marketing responsible. •ensures implementation and accuracy on the campaigns. •ensures the correct usage of the brand management and develops the strategy of promoters based on showcasing stories and decreasing conversion rates strategies. As PR represents AIESEC across all the sectors and responsible for being visible in media.

SKILLS REQUIRED

Networking skills; effective communication, time management & prioritization; Results oriented; presentation skills;

KNOWLEDGE REQUIRED

External representation of AIESEC; Negotiation skills; Partnership Management; Networking & Brand Positioning; Public Speaking; Social Media Management; Brand understanding of all operations;

AIESEC in Latvia

F&L Manaer Finance and Legal Manager

Legal Synergy with MCP on internal legislation

Managing the visa process for internationals

Develop strategies to smooth the legal process of AIESEC Latvia

Finance

Development and tracking of the national financial model

Enhancement of national financial processes

MoU and Invoice Management

Funds Management

Development of national financial investment strategies

Ensure proper delivery of financial strategies

SKILLS REQUIRED

Proactive – Perseverance – Methodic – Organized – Responsible – Eager to Learn

– Adaptability – Time Management

KNOWLEDGE REQUIRED Latvian Reality – Accounting – Financial Management – Global and National Compendium

Business Development Raise national partnerships

Create a relevant product to sell to companies

Design Partnership proposals and pricing models for different

stakeholders and products

Responsible for national partnerships service and development.

Alongside with MCP create strategies for Alumni engagement

Develop a plan to ensure Alumni capitalization towards

partnership leads and income generation

SKILLS REQUIRED

Sales Experience – Proactive and goal oriented – Perseverance – Innovative –

Eager to Learn – Adaptability – Multi-tasking – Time Management – Team

Management and Leadership Experience

KNOWLEDGE REQUIRED

Latvian Reality - XPP

Account Management

MCVP BD Member Committee Vice-President Business Development

AIESEC in Latvia

Genral Questions: 1. List all roles you have taken in AIESEC with the main responsibilities and results achieved. 2. List all conferences and important summits you have attended. Please bring out the name of event, place, number of participants/delegates and your role in the event. 3. What are the three personal values you uphold and why? How does this reflected in your daily life and decision making process? 4. What is driving you to continue in AIESEC? Why have you decided to stand for MC of AIESEC in Latvia? What do you want to take out of this experience? 5. Please describe your leadership style and illustrate it with a real situation on which you had to lead others, highlight your role and the results of your team. 6. Identify three key global/national trends that are shaping Latvian society and explain in a few words how those trends are influencing AIESEC’s contribution, structures and processes at a national level. Justify by giving examples, analysis or inferences. 7. Evaluate AIESEC in Latvia during term 14.15 and 15.16. Based on that where you would like to see it by the end of 16.17? What are the key behaviors and actions entity needs to strive for it? 8. Please rank the available MC positions by order of preference, ranking 1 being

the role you are most interested in

(for all applicants): Name:

Phone:

Email:

Skype:

Nationality:

Date of Birth:

AIESEC home entity:

Current position:

Field of study and degree:

Your picture

AIESEC in Latvia

Specific question:ICX

1. Provide SWOT analysis of iGIP and iGCDP of AIESEC in Latvia. 2. What cross-functional synergies do you see crucial for the development of iGCDP? How would you ensure that they are being executed? 3. Please analyze the iGIP delivery during term 15.16 in following points. How would you strengthen the iGIP delivery process in a National and local level? a. Matching and Reception b. Visa management c. Internship purpose delivery from our partners 4. Please evaluate all AIESEC in Latvia iGCDP projects from term 14.15 by their a) relevance to Latvia society b) standards set and delivered 5. Please bring out 3 main strategies that would increase iGCDP realizations to 80 per term. How would you ensure good quality level in huge growth of realizations? 6. Please describe how would you implement and ensure standards & satisfaction in all iGCDP projects and iGIP internships?

1. Provide SWOT analysis of Business Development in AIESEC in Latvia 2. Describe current partnership management strategy in AIESEC in Latvia

(Please state 3 weaknesses and solutions for improvements, how are these divided between MCVP BD and MCVP ICX?

3. What is the relevance of running YS in Latvia? 4. Please analyze current AIESEC product packaging for iGIP for companies

in Latvia? What are the key changes needed to increase partnership satisfaction and financial sustainability?

5. What are the biggest challenges you will have as MCVP BD and how will you overcome them?

6. What strategic alliances you will set in 16/17 to support programs operation and increase BD revenue? and what value proposition you will make to set strong partnership with companies?

Specific question:BD

AIESEC in Latvia

Specific question:OGX

1. Analyze the exchange performance for Global Talent and Global Citizen from the previous term and the processes. What are the main improvements that must happen to ensure a bigger contribution to AIESEC 2020? 2. List 3 strategies to grow through network partnerships. 3. Write down the main competitors for AIESEC in Latvia in terms of exchange provider, both for Global Citizen and Global Talent and point out the Unique Value Proposition of our programs in the market. 4. Describe the synergy between OGX-MRT-TM during term 15.16 you would envision. How would you as synergy driver guarantee OGX growth through functional synergy? 5. Considering the program focus per semester in OGX, propose a national timeline for exchange delivery during your term. 6. How would you ensure that there are more integrated experiences in AIESEC Latvia? Provide clear action steps and initiatives.

1. Provide SWOT analysis for the current state of marketing and PR in AIESEC in Latvia. 2. Please list of 3 main strategies to increase our social media reach among students in Latvia. Include also main KPI-s for each strategy. 3. Evaluate the brand of our 3 main products: Global Talent, Global Citizen and Global Leader. How are these products seen among a) students b)companies and current partners c)members d)parents 4. Please create marketing message for each stakeholder for AIESEC in Latvia based on the products. Add the channel you would use. 5. Please describe marketing and PR activities in national and local level during term 16.17. 6. What would be your 3 main focuses for marketing and PR during term 16.17 and KPIs of these strategies?

Specific question:MaC

AIESEC in Latvia

Specific question:TM&LCD

1. What are the 3 main strategies and initiatives that you would implement in order to support exchange growth during your term? 2. Create 1 year timeline for the term 16/17 for managing TMP/TLP both as front office & back office. Include HR planning, recruitment processes and team minimums implementation. 3. What will be your contribution as MCVP TM in ensuring that the leadership development that we promise is delivered through TMP/TLP/GCDP/GIP? 4. Describe the conference cycle of AIESEC In Latvia. What would you change, if any and why? 5. Evaluate Global Leader product for AIESEC in Latvia. How would you improve the product implementation throughout TMP/TLP cycle ? 6. Evaluate the current education system in AIESEC in Latvia. What would you like to change? 7. What changes do you propose to ensure coaching takes a long term strategic role within the LC?

1. Please analyze the organization through finance perspective. Provide the main initiatives you see as your main priorities during next term. 2. Please describe the current financial management of AIESEC in Latvia. What improvements you think is needed? 3. Please bring out the legal threats for AIESEC in Latvia and possible solutions to solve these problems. 4. How would you ensure that the financial management knowledge will exist in the LCs? 5. What can AIESEC in Latvia do to be financially sustainable? 6. What legal risks is AIESEC in Latvia facing? Propose solutions.

Specific question:F&L

Selection & Timeline

Launch

17-02-2016

14-03-2016 Deadline

Candidates announcement

15-03-2016

16-03-2016 Vote Of Confidence*

Interviews

From 17 to 19-03-2016

20-03-2016 Elected announcements:

*In the Vote of Confidence you’ll have the Initial speech of 10 minutes, Q&A (approx. 30 min) and final speech of 3 minutes.

International candidates can make the process virtually.

AIESEC in Latvia

1. CV It has to include relevant experiences inside and

outsider of AIESEC – max 1 page

2. Executive Summary Summarize your application in one page

3. Questionnaire It’s mandatory to answer all the questions. You have

a maximum of 12 pages (excluding the cover) in pdf format.

4. Profile test Fill the excel files in the booklet package for Belbin

Test

Application Package

AIESEC in Latvia

5. Endorsements – 3 • From someone you led

• From a team colleague

• For Internationals – from the MC of your current AIESEC entity

6. Blank Page Challenge yourself! Be creative! If there’s anything you want to

add in your application, let me know in the Blank Page Challenge.

7. Video Link Introduce yourself and your AIESEC experience. Explain why are

you applying for MCVP of AIESEC Latvia and what is your unique

contribution to the entity. (5min max)

1. CV 3. Questionnaire 4. Profile tests

5. Endorsements (3) 6. Blank Page

2. Executive Summary

7. Video link

Final notes & Recommendations

All the documents in a PDF format separate except for the profile tests.

Submit the package in following format: MCVP_1617_application_@Latvia_Name_Surname.zip

(Example: MCVP_1617_application_@Latvia_Ruben_Lima.zip)

Submit your application package, the endorsements and other requested material by the 14th of March 2016 at 23:59 GMT+2 to khadraoui.hodhaifa@aiesec.net and president@aiesec.lv

The application package must be a .ZIP file.

Your complete application must have 7 parts: 1 – CV (1), 2 – Executive Summary (1), 3 - Questionnaire (1), 4 – Profile Test (Belbin), 5 – Endorsements (3), 6 – Blank Page Challenge (1), 7 – Video Link (1).

All questions regarding the application package and process, feel free to approach Hodhaifa khadraoui, President of AIESEC in Latvia!

Late applications will not be accepted.

Send the application package within time (24hours) so I can let you know if something is missing.

You can create your own design (be creative!)

AIESEC in Latvia

AIESEC in Latvia

MCP : Hodhaifa Khadraoui Khadraoui.hodhaifa@aiesec.net MCVP exchange Raymond Lau Raymond.lau@aiesec.net MCVP BD&Legality Arnita Priede arnita.priede@aiesec.net MCVP TM Hodhaifa Khadraoui Khadraoui.hodhaifa@aiesec.net

Contacts

LCP AIESEC in Riga: kristiana.vinkalne kristiana.vinkalne@aiesec.net LCP AIESEC in Valmiera: martins.vladimirovs martins.vladimirovs@aiesec.net LCP AIESEC in Turiba: Elizaveta Bulava bulavaelizaveta@gmail.com

AIESEC in Latvia Member Committee Vice-President Application Booklet

16.17