Organizing Committee Application Booklet for Y2B and Fired Up conference 14.15

Dear Candidate,

MC Gursha Revolution 14.15 is very excited to be launching this Application

and waiting for those amazing individuals, who will be working together with us

in delivering satisfactory experiences in AIESEC in Ethiopia.

You will have a great experience working with AIESEC and we look forward

to meeting you through your application and hopefully in person soon.

In this application you will be able to use all your creativity when creating and

designing you own application form. Please read all the requirements needed.

On behalf of MC Gursha Revolution

Olaide Ogungbesan

olaide.ogungbesan@aiesec.net

MCVPBD/IGIP 14/15.

Successful applicants will join either the OC for Y2B or FIRED UP depending

on what they applied for to host the biggest Y2B and FIRED UP conference

ever!! Successful applicants will be responsible for procuring sponsorship and

partners for the events via AIESEC in Ethiopia’s platform with adequate

support from the BD team. This opportunity is open to everyone that meets

the requirements.

*** Applicants should note that this is a VOLUNTEER opportunity and NO

salary will be paid.

Successful applicants will gain:

Event management skills

Sales skills

Public speaking skills

Increase network of contacts

Upgrade their CV/ Resume

Team management and leadership skills

Key performance indicators/ Measure of Success: No. of people attending events hosted No. of event partners No. of new partnerships. Amount of revenue generated.

Requirements Excellent communication skills (English

and/or Amharic). Analytic skills. Sales and marketing skills. Graphics designer skills preferred. AIESEC knowledge. Previous sales experience and experience

related to the role She/he is applying for. Team player and effective communicator.

EVENT Manager

OCVP External Relations

OCVP Sales

3 team members

OCVP Finance

OCVP Logistics

2 team members

OCVP Delegate Servicing

Team member

OCVP Information Management

TEAM STRUCTURE

OCVP External Relations Public Relations Management

Raise and manage media partnership for the event and ensure

information about the event is well spread.

Coordination with MCVP MAC, MCVP BD and Event Manager for

strategy implementation

Responsible for awareness creation and brand exposure for AIESEC in

Ethiopia with regards to Y2B.

Synergy with OCVP IM and other members of the team.

Ideal Profile

Strong sense of marketing and brand management

Creative thinking for event designs

Event/ project management skills

Good command of English Language and Amharic (Speaking and

written)

Graphics designing skills This role is merged with IM for

FIRED UP OC

OCVP Finance Budget management

Invoice management

Onsite finance management

Responsible for cost effective allocation of funds

Prepare day to day and cumulative report of finances

Synergize with OCVP sales to generate funds for the event

Coordination with MCVP Finance, Legal and Administration

Ideal Profile

Previous working experience in the finance portfolio

Good command of English language

Financial analysis skills

Business and financial related background.

OCVP Logistics + Team Coordinate the acquisition, transfer and storage of all the session

material and event logistics in liaison with other teams

Planning all the logistical activities before, during and after the

event

Responsible for ensuring all materials needed for the event are

available

Support in identification and mitigation of tasks

Synergy with OCVP ER, Sales, Finance and IM

Responsible for keeping track/record of all activities in relation to

the event.

Ideal Profile

Ability to multitask and complete tasks effectively

Ability to synergize and communicate effectively with other team

mates

OCVP Sales + Team Raise partnerships, Partner servicing and management before, during

and after the event

Segmenting the market and compiling target list.

Taking up new leads by e-mailing, calling and meeting prospective

partners.

Designing and Selling AIESEC product (Events and Internships) to

companies.

Deliver satisfactory experiences for the company

Ideal Profile

Previous sales and marketing experience

Good command of English language ( spoken and written proficiency)

Market segmentation and product development skills

Event management skills

OCVP IM Social Media marketing – involving network into discussion and increasing

outreach

Designing and content creation to reach to the right audience on social

platforms

Developing platforms to ensure smooth internal and external information

session

Synergize with OCVP Sales and ER

Ideal Profile

Creative and innovative

IT and graphics designing skills

Detail oriented approach

Quick learner

OCVP Delegate Servicing Delegate invitation, registration and coordination before,

during and after the event.

Ensuring goody bags, booklets and other materials for

delegates are well distributed.

Ensuring smooth internal communication in synergy with

OCVP IM

Synergy with Ocvp sales, ER, IM to ensure events processes

are well managed.

Ideal Profile

Interpersonal and team management skills

Detail oriented

Thoughtful and people oriented

Communication skills

Experience in customer relations and servicing

GENERAL Questions:

I. Why are you applying for this position? What will your unique

contribution be?

II. Describe yourself, pointing out your strengths and weaknesses and

how they affect your work.

III. Describe your role as a member of OC team for Ethiopia Youth to

Business forum/ FIRED UP OC.

IV. Give a brief description of how you would want to event to be

implemmented.

NOTE: Applicants should customize their answers to the

OC (FIRED UP) they are applying for. If an applicant is

applying for roles in both fired up and Y2B, different

applications must be submitted. Applicants applying for

team member roles should answer questions for the role

they are applying for.

OCVP Sales

• In your opinion, what is the selling point of youth to business forum?

• Who will be the ideal partner for Ethiopia Youth to Business Forum 2015? Why?

• How do you convince a partner to invest in an event they don’t connect to? What plans do you

have to integrate partners into other AIESEC products?

• What are the MOS that describe that your role contributed to the success of the event?

Role Specific

Questions

OCVP ER • In your opinion what is the unique selling point of youth to business to the media?

• What are the most effective and suitable media tools to promote youth to business forum?

• What strategies do you have that will make this role contribute to the success of the event?

• What are the MOS that describe that your role contributed to the success of the event?

OCVP Logistics • What do you foresee as the biggest challenges as OCVP Logistics in Ethiopia Youth to Business Forum

2015? How would you overcome them?

• What tracking tools do you intend to use to track and ensure that all materials are available for the event?

• Describe your role showing major points of how you synergize with other team mates.

• What are the MOS that describe that your role contributed to the success of the event?

OCVP Finance • What do you think are the top three investment areas for Ethiopia Youth to Business Forum

2015? Why?

• How do you intend to generate funds for Y2B?

• What tracking tools will be used to ensure financial transparency?

• What are the MOS that describe that your role contributed to the success of the event?

OCVP Delegate Servicing • What do you foresee as the biggest challenges as OCVP Delegate Servicing in Ethiopia Youth to

Business Forum 2015? How would you overcome them?

• What would you like the delegates to remember about the Y2B? How does your role contribute to

this?

• What are the MOS that describe that your role contributed to the success of the event?

OCVP IM • What do you think the key to social media success is? How do you plan to integrate promotions

through social media so that we can drive conversation about the Youth to Business Forum?

• What innovative thing should we do in order to reach more people and drive conversation?

• What ideas and tools would you integrate into ensuring effective awareness of this event?

• What are the MOS that describe that your role contributed to the success of the event?

•

Timeline Applications close 25th Dec. 2014 11.59 GMT+3

Reviews – 26th – 28th Dec. 2014 Announcement – 31stDec. 2014

Send your responses in pdf format to olaide.ogungbesan@aiesec.net and haben.mehari@aiesec.net and also fill the Google drive form with all your details http://bit.ly/EthiopiaOCapp In general, We are expecting 1 answer booklet, 1 CV and your response in the Google drive form.

For more information about us, please visit:

www.aiesec.org & www.et.aiesec.org