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AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

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A pocket guideline for students who would like to apply for AIESEC's Member Recruitment Program Fall 2015

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Page 1: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet
Page 2: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

Table of Contents

I. ORGANIZATION INTRODUCTION 5

1. AIESEC 5

2. AIESEC VIETNAM 5

3. AIESEC FTU HN 5

II. PROGRAM OVERVIEW 8

1. WHAT IS TEAM MEMBER PROGRAM (TMP)? 8

2. HOW WE RUN THIS PROGRAM? 8

3. WHAT CAN A YOUNG PERSON GAIN THROUGH THIS PROGRAM? 8

III. APPLICATION PROCEDURES 10

IV. CANDIDATE JOB DESCRIPTIONS 13

1. CONTENT EXECUTIVE 13

2. MARKETING EXECUTIVE 13

3. SALES EXECUTIVE 14

4. FINANCE EXECUTIVE 14

5. SERVICE EXECUTIVE 15

6. IR EXECUTIVE 15

7. TALENT MANAGEMENT EXECUTIVE 16

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Page 3: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet
Page 4: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

I. Organization Introduction

1. AIESEC

AIESEC has 67 years of experience in developing high-potential youth into globally

minded responsible leaders. Presented in over 126 countries and territories and with

over 100,000 members, AIESEC is the world's largest youth-run organization.

Focused on providing a platform for youth leadership development, AIESEC offers

young people the opportunity to participate in international internships (Exchange

programs), experience leadership (Team Member and Team Leader program) and

participate in a global learning environment. What makes AIESEC unique is the

youth driven impactful experience that it offers to its members. AIESEC is run by

young people for young people, enabling a strong experience to all its stakeholders.

2. AIESEC VIETNAM

Founded in 2006, AIESEC Vietnam has more than 600 members from over 20 top

universities. There are 7 official AIESEC Local Chapters in Hanoi, Danang and Ho

Chi Minh City.

3. AIESEC FTU HN

AIESEC FTU HN is one of AIESEC’s 7 Local Chapters. Our market now consists of 9

universities: Foreign Trade University (FTU), Diplomatic Academy of Vietnam

(DAV), Academy of Journalism and Communications (AJC), Hanoi Law University

(HLU), British University Vietnam (BUV), Hanoi National University of Education

(HNUE), Hanoi University of Industrial Fine Arts (HUIFA), Academy of Finance

(AOF), FPT University (FU)

AIESEC FTU HN Local Chapter includes 5 exchange functions and 3 Supporting

functions

AIESEC FTU

Hanoi

Front Office

oGCDP oGIP iGCDP ER EM

Back Office

MarCIM TM Finance

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Page 5: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

oGCDP (Global Citizen Program)

oGCDP is responsible for for sending students abroad to work in various community

development projects.

oGIP (Global Talent Program)

oGIP is responsible for for sending students and fresh graduates to work in

companies abroad, providing professional and cross-culture working opportunities.

iGCDP (Incoming Global Community Development Program)

iGCDP is responsible for running local community development projects with

international interns.

ER (External Relations)

ER is responsible for providing internship opportunities in Vietnam for international

students.

MarCIM (Marketing Communication and Information Management)

MarCIM is responsible for organizational external branding and internal

communication.

TM (Talent Management)

TM is responsible for recruiting, developing and managing human resource of the

organization.

F (Finance)

F is responsible for educating finance knowledge, managing and ensuring the short-

term and long-term financial health of the organization.

EM (Expansion Management)

EM is responsible for expanding and delivering AIESEC programs and AIESEC

impact to more students in other markets in Hanoi that are currently not engaged to

AIESEC

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Page 7: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

II. Program Overview

1. What is Team Member Program (TMP)?

Team Member Program is an experience provided for AIESEC’s full member to

develop entrepreneurial and responsible leadership by living a practical team

experience at a local, regional, national or global level.

2. How we run this program?

We provide a practical learning and development experience to a young person, who

takes part in a team and takes responsibilities towards managing AIESEC’s

performance and the delivery of its experiences.

3. What can a young person gain through this program?

With this program, a young person gains access to AIESEC’s platform, and he or she

experiences:

A practical team experience

Practical hard and soft skills development

Access to global network

An entrepreneurial and responsible attitude towards being a better leader

TMP participants can have different types of practical team experiences, such as

being a part of a project team, a functional team, the organizing committee of an

event…

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Page 9: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

III. Application Procedures Candidates applying for this category are 1st, 2nd year students who would like to

work for AIESEC as a full member in a specific project

1. This Candidate Booklet is available for students from Foreign Trade

University (FTU), Diplomatic Academy of Vietnam (DAV), Academy of

Journalism and Communications (AJC), Academy of Finance (AOF), Hanoi

Law University (HLU), Hanoi University of Industrial Fine Art (HUIFA),

National University of Education (HNUE) and British University Vietnam

(BUV).

2. Candidates must read the Candidate guideline to get the necessary

information for applying.

3. Deadline for submitting the application form is 23h 59’ Monday September 7st

2015

Please note that for first-year university students, you can only apply

when you have already been accepted to one of the 8 universities listed

above. We also require a photo of your University Entrance Offer in our

application form.

Below this is the selection process for Team Member Program Spring Recruitment

2015

Application Form (Aug 17th – Sep 7th): Fill out the questionnaire in the application

form and submit before 23:59 Monday September 7th 2015

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Page 10: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

Assessment Center (Sep 12th, 13th): After passing the Application Form round,

candidates will be informed of the time and venue for Assessment Center. This round

includes activities to assess candidates’ competencies.

Group Work Week (Sep 14th – 18th): Selected candidates from Assessment Center will

be formed into teams to plan and deliver an assigned project.

Final Interview (Sep 19th, 20th): After Group Work Week, candidates will present the

outcome of their project and selected ones will join the Final Interview, which is the

final round of the Recruitment.

Contact us via:

Ms. Hoang Anh Phuong (0166 633 6332) - Organizing Committee Promotion and

Delegation

Fan page: https://www.facebook.com/ftuhanoi.aiesec

Website: http://bit.ly/AIESECFTUHanoi

LC Email: [email protected]

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Page 12: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

IV. Candidate Job Descriptions

1. Content Executive (Available for iGCDP function)

KEY JOB RESPONSIBILITIES

Building theme, model and detailed content for a project

Instructing and supporting interns to build and deliver content project to

external project’s attendants

KEY LEARNING POINTS

Communication

Project management

Critical thinking

Widen perspectives and knowledge of world’s issues

PREFERRED SKILLS/COMPETENCIES

Communication

Teamwork

Innovation

Commitment to result

2. Marketing Executive (Available for Front Office functions)

KEY JOB RESPONSIBILITIES

Job #1: Program Marketing

Conducting AIESEC Program Promotion, Branding and Marketing

Organizing recruitment, training and supporting selected candidates in

applying for suitable internship overseas.

Job #2: Promoting and Branding Coordinator

Promoting and doing PR for AIESEC events and projects.

Managing delegates before, during and after events and projects

Showcasing AIESEC brand through events and projects.

KEY LEARNING POINTS

Marketing knowledge

Event management skills

Human Resources skills

Interpersonal skills

PREFERRED SKILLS/COMPETENCIES:

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Communication

Innovation

Stake-holder focus

Note that each members selected to work in Marketing Executive will perform either

Job #1 or Job #2

3. Sales Executive (Available for ER function)

Job #1: Product Sales

KEY JOB RESPONSIBILITIES

Doing market research to identify potential markets.

Defining sales strategies with team leader.

Sales Global Talent products to companies in market research

Job #2: Business Development

KEY JOB RESPONSIBILITY

Doing market research for new potential partners in terms of venue, in-kind

and cash.

Supporting projects by sales and market consulting. Directly building and

implementing sales strategies for project.

Managing and engaging external partners

KEY LEARING POINTS

Communication and Negotiation

Resilience

Gaining practical business insight and professional experience

PREFERRED SKILLS/COMPETENCIES

Communication

Stake-holder focus

Commitment to results

Note that each members selected to work in Sales Executive will perform either Job

#1 or Job #2

4. Finance Executive (Available for F function)

KEY JOB RESPONSIBILITIES

Educating financial knowledge to AIESEC members

Managing financial health in different projects and in the organization as a

whole

KEY LEARNING POINTS

Practical working experience in Finance.

Analytical thinking

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Page 14: AIESEC FTU Hanoi | Member Recruitment Fall 2015 | Candidate's booklet

Numerical and analyzing skills

PREFERRED SKILLS/COMPETENCIES

Critical thinking

Resilience

Commitment to results

5. Service Executive (Available for Front Office functions)

Job #1: Global Citizen and Global Talent Programs Service

KEY JOB RESPONSIBILITIES

Organizing training events and communication channel for selected

candidates of Global Citizen and Global Talent Programs.

Supporting selected students before, during and after abroad internship to

ensure internship experience.

Job #2: Project Service

KEY JOB RESPONSIBILITY

Matching international students with suitable projects

Supporting selected international students before, during and after their

project at AIESEC FTU Hanoi in terms

Managing and engaging international students during the time of their

project

KEY LEARNING POINTS

Teamwork skills

Event organizing skills

Interpersonal skills

PREFERRED SKILLS/COMPETENCIES

Communication

Accountability

Stake-holder focus

Note that each members selected to work in Service Executive will perform either Job

#1 or Job #2

6. IR Executive (International Relations) (Available for oGCDP,

oGIP functions)

KEY JOB RESPONSIBILITIES

Building, maintaining and enhancing partnership within AIESEC

International network to support students in applying for an abroad

internship opportunity.

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Promoting AIESEC FTU Hanoi Local Chapter and Vietnamese students to

AIESEC International network.

KEY LEARNING POINTS

Effective communication and negotiation

Networking skills

Analysis skills

PREFERED SKILLS/COMPETENCIES

Communication

Resilience

Stakeholder focus

Critical thinking

7. Talent Management Executive

KEY JOB RESPONSIBILITY

Coordinating in managing human resources of AIESEC FTU Hanoi Local

Chapter through activities and HR tools

Supporting other functions in terms of training and assessing members’

development

KEY LEARNING POINTS

Human Resources skills

Interpersonal skills

Critical thinking

Data analyzing skills

PREFERED SKILLS/COMPETENCIES

Communication

Stake-holder focus

Resilience and commitment to result

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