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Executive Board 09-10

Local Committee AIESEC Almaty 2009 ©

Leadership is a journey, not a destination…Leadership is a journey, not a destination…Leadership is a journey, not a destination…Leadership is a journey, not a destination…

Dear members,

The following document is a mid-term report of AIESEC Almaty Executive Board 09/10. Here you will find things

that were done in every Functional area, our success and results, and main challenges.

This time in EB was challenging for all of us. Looking back we see that there were successes and faults, things to

celebrate and moments to think and analyze a lot. But all in all we consider this term full of energy, emotions

and success!

We really hope you will enjoy taking time to read our report and appreciate our results. Anyway we are always

open to your feedback and ready to support you. Let’s remember that only together we can make our success

happen!

AIESECly yours,

Executive Board 09/10

AIESEC Алматы l Пр. Абая, административное здание КИМЭП, оф. 402 Б l Алматы l Казахстан

DONE

Creation of LC year plan according to Balanced Scored Card

Planning and regular tracking of LC initiatives and EB

Feedback from Alumni and stakeholders during the planning process

Accountability system implementation

Defining of LC structure and structure of teams in order to Focus areas alignment

OCPs election and development (Leadership Team created, regular meetings with Presidents, wiki platform)

EB tracking and coaching

LC report prepared when needed

Create a googlegroup AIESEC Today with link on aiesec.kz

Administration of Google groups and myaiesec.net system

NOT Done

Plan of infrastructure raising & investments

Proper alumni involvement into internal activities

MAIN Challenges

Alumni relations: sometimes it’s very difficult to promote and gather all alumnus

Plans tracking of the Team

DONE

matched old forms (SkyMax and BBDO)

raised good MT TNs pool (Leo Burnett, JWT)

Task Forse (internal Analysis)

Projects Branding

Summer PBoX realization

Defined potential countries for matching TNs

Found all needed contacts

Creating 3 teams in ICX (DT, MT and ET pools!)

eXchange wiki

Not Done

XRM

Tracking relationships with countries

Matching practice for members

MAIN Challenges:

creating motivational system for raising

summer project realization (allocation and responsibilities)

DONE

Summer EP Recruitment

Search tool for matching

Tracking and evaluation of internships

Parallel EPs’ recruitment during members’ recruitment time

New realizations pick (November-December)

Matching of MT forms with big matching duration

Research of new potential partnership countries

LC to LC partnership agreements

Not Done

Buddy system for EPs

MAIN Challenges:

Partnership agreements (matching)

Motivation for OGX team during the summer time

Pressure from EPs about internships and promises

Members’ Educational Cycle

DONE

competency assessment & edu on Global Competency Model

Education for OCPs (JD, allocation, coaching, project management, selling)

Manpower planning

PFI

Allocation in projects and teams

Talent Performance Appraisal tool Implemented into teams (all knowledge provided)

TM wiki

Members’ recruitment ( planning, induction, selection, allocation)

buddy system for newies

Not done

conferences ( only in wiki, but not all, need to create list of conferences and other opportunities in

office)

Membership pipeline

MAIN Challenges

tracking of coachers and coahees

competency assessment (not all did it)

Talent review - need analysis

LTS organization

recruitment (input: recruitment team with OCP)

it was very difficult to operate with lack of potential leadership positions

DONE

Projects description and networking plan were created and all partners were provided with it

Tracking of ER side in each project

CRM system is maintaining

status system implementation

proposals created

Market Segmentation, raising plan is created (List of target companies)

Involvement of externals in education process

ER education - Selling skills training

Pricing policy for projects

Not Done:

Partners survey (done, but with pure results - only 2 partners replied)

Task force (done, but with pure results)

I'm an AIESEC Partner campaign

ER Wiki

No direct contacts with foundations

Main Challenges:

The main challenge in ER sphere was to wait for the answers of partners and external stakeholders.

It takes too much time even if all companies and partners are informed about our activities in

advance.

DONE:

Marketing materials (business cards, banner, liflets, posters)

Promo for each project (EP Recruitment, DLD, TT, Recruitment)

New Partnerships (Ogilvy PR, Бизнес Life, Head Hunter, Эксперт)

Modules in magazines: 5 modules + 15 websites (DLD + Recrutment)

4 modules (EP Recruitment)

Hey AIESEC (3)

Newsletters (2)

Promo campaigns (“I am an AIESECer”): Recruitment: 252 applications, DLD – 280 applications

Com Wiki

Not Done:

Greeting cards

Media report

PR AIESEC (TV etc…)

Communication with IGs

MAIN Challenges:

Web site

Efficiency of media channels

INCOMES COSTS

990 540 1 112 150

DONE:

Running a register and an archive of documents

Re-registration of the LCP

EP fee tracking (fall & spring)

3 versions of budget for each project (min, max, real)

education on budgeting (PBOX budget, conferences budget)

defining of cash flow process & clear management policies, transparency

budget execution and analysis every 3 months

NOT Done:

Contracts update (+ with volunteers)

Mid-Term report

Local Committee AIESEC Almaty 2009 ©