• Aid Management Platform (AMP)Advanced User Training, Module

Entering Activities

Topics Covered

• How do you create a new activity?

• What kind of information is collected?

• How do you edit an activity?

Project Data Entry / Creation

• On the main page, click MY DESKTOP• then click ADD ACTIVITY

Project Data Entry / Creation

• There are three mandatory fields that need to be filled in for saving a project: project title, status and sector information.

Step 1

Project Data Entry / Creation

Step 1 (cont’)

Click on any of the above links to see sectors

Project Data Entry / Creation

• To get to this page, click Location, Sectors, National Programs

Step 2

• Now, add a sector(s)

Project Data Entry / Creation

• Select from the drop down list boxes the appropriate sector/subsectors

• Now click Add.

You can add as many sectors as deemed necessary

Step 2 (cont’)

Project Data Entry / Creation

• Click Save or Save as Draft

Implemented Projects• Project funding (commitments, disbursement, expenditures)

Funding sources, disbursements and expenditure per funding line

Implemented Projects• Project related documents , issues and donor contact information can be filled out

in the following steps.• Implementing and executing agency can be specified on the related organizations

step• Paris survey information can be filled out per donor on the Paris Indicators steps

•Issues•Executing and Implementing partners

Attach project documents , agreements to the project

Implemented Projects• When a project begins, the funding, components and monitoring / progress data can

be added

Funding sources and disbursements and expenditure per funding line

Implemented Projects

• When a project begins, the funding, components and monitoring / progress data can be added

Progress reported per global and project specific indicators (baseline, current and target)

Edit an Activity

Click on the link to the activity

• Open an activity from the Desktop tab

• Once you open the activity you can Edit or preview .

Click on the edit icon to edit

Edit an Activity

• Click Save or Save as Draft

Activity Validation

Team Leaders

Manage access to the team

Configure team settings

Approve data changes

Publish public reports

Team Members

Enter data

Manage projects

Create reports

Assess project/program impact

Activity validation is done by the Team leaders of workspaces to ensure the accuracy of the data entry

Projects entered by Team Leaders are validated by default.

Government ValidatedProjects

Ministry of Finance and

Economic Development

Line Ministries

Line Ministries

Line Ministries

Line Ministries

Line Ministries

Un-validated

AMPDonor

Agency 1

Donor Agency 2

….

NGOs

1

1. MOFED team members enter project related data2. MOFED team leader validates project data3. Line ministries can access/create reports relevant projects (i.e. Health projects for the

Ministry of Health)4. Donors can be given restricted access to create reports on their activities5. Reporting access can be given to any AMP / workspace member

2 3internetinternet

LANor

NGOs

Online reporting module

4

AMP Data Management Process

Activity Stages *New Draft - Project entered for the first time and saved as draft. Project title appears red with a star in tabs and reports.

*New Un-Validated – Project entered for the first time and saved as final version. Project title appears green with a star in tabs and reports indicating project is awaiting approval Validated - Project entered and validated by team member Project title appears a a blue link in tabs and in black in reports

Existing Draft - Project saved as final version at least once. This can be pre or post validation. Project title appears red with no star in tab and reports.

Existing Un-Validated – Project has been validated at least once by the TL Project title appears green with no star in reports and tabs

Activity Stages

* New Draft

*New Un-validated

Existing Draft

Validated

Hover over Show legend toGet the explanation of the various stages

Existing Un-Validated

Workspace and Validation Workflow

Donors / other review their activities va

lidat

ed

OUTPUTS

ODAReports

Donor Profiles

Budget Preparation

Reports (MTEF)

AnalyticalReports

Routine reports

Adhoc Reports

Ministry of Finance and Economic Development enters initial data set

Line Ministries review and edit their profiles