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AIAA Northern Ohio Section Council Meeting. Kevin Melcher Vice-Chair, AIAA NOS 2014.04.15. Agenda. Welcome – Melcher Send Litt bulleted status list for minutes Old Business Council Meeting Minutes from MAR2014 – Litt Treasurer’s Report – Cornell/Pastor-Barsi Membership Report - PowerPoint PPT Presentation

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AIAA Northern Ohio SectionCouncil MeetingKevin MelcherVice-Chair, AIAA NOS2014.04.15American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsActivities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 2American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/20142Add in slides about what the awards are. Perhaps go in depth about them.Assets (Money Entering Control Volume):Liabilities (Money Exiting Control Volume):Cash Balance as of 3/1/2014Expenses:Savings Account:$19.03NumberDescriptionAmountChecking Account:$13,076.441101Akron Area Engineers Week/Mailed to Brent Sisler$75.00Total:$13,095.471102Roger Tokars/YP Event at Winking Lizard - Lakewood$71.871103Northwest District Science Day/NWDSD - Check to J. Csank 2/27/14$300.00Income:1107/NEOSEF - Check to J. Csank 2/27/14$25.00NumberDescriptionAmount1108/NEOSEF - Check to J. Csank 2/27/14$25.0020140326Cat III for University (Connolly)$500.001110Kevin Melcher/For Feb NOS Council Meeting$80.9220140328aHallion lecture$425.001113Silver Service Catering/For Hallion lecture 3/17/14$493.5020140331Mar 2014 Dividend$1.60Total:$1,071.29Cash Balance as of 3/31/2014Savings Account:$19.03Checking Account:$12,931.75Total:$926.60Total:$12,950.78Old Business / Treasurers Report (1/3) 3American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Pending Credits:

Pending Debits as of 2/28/14:

Savings Account Balance = $19.03Checking Account Balance with Pending Credits and Debits = $11,932.66 Old Business / Treasurers Report (2/3) 420140328b28-Mar-14$ 20.00 Hallion lecture Al JuhaszLunch/Dinner ProgramsHallion lecture 3/27/14 income (personal check caused delayed deposit date)1104$ 75.00 26-Feb-14Precollege Programs$ 75.00 NEOSEF - Check to J. Csank 2/27/141105$ 75.00 26-Feb-14Precollege Programs$ 75.00 NEOSEF - Check to J. Csank 2/27/141106$ 75.00 26-Feb-14Precollege Programs$ 75.00 NEOSEF - Check to J. Csank 2/27/141109$ 25.00 26-Feb-14Precollege Programs$ 25.00 NEOSEF - Check to J. Csank 2/27/141111$ 500.00 17-Mar-14Jason WolfOther Programs (specify)$ 500.00 CVD 20141112$ 89.00 27-Mar-14Roger TokarsYoung Member Programs$ 89.00 Business card event1114$ 100.00 3-Apr-14CTSCProf Development Programs$ 100.00 2014 CTSC dues1115$ 80.09 8-Apr-14Jim GillandSection Council Meetings$ 80.09 For Mar NOS Council MeetingAmerican Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Old Business / Treasurers Report (2/2) Budget CAT I CAT III Fees Charged Donation NET INCOME/(EXPENSE) $ 892.89 $ - $ - $ - CAT I & II CAT III Fees Charged Donation INCOME TOTALS $ 4,409.39 $ 2,100.00 $ 6,250.00 $ 515.00 Section Rebate $ 4,409.39 $ - $ - $ - CAT III Rebates $ 2,100.00 $ - $ - Dinner Meeting Fees $ - $ - $ 2,250.00 $ - YAD 2013 $ - $ - $ 4,000.00 $ 515.00 CAT I CAT III Fees Charged Donation Actual Costs Remaining Budget Percent Spent EXPENSE TOTALS $ 3,516.50 $ 2,100.00 $ 6,250.00 $ 515.00 $ 2,789.53 $ 2,826.97 50%AdminsitrationMelcher $ 1,434.00 $ - $ - $ 15.00 $ 1,339.64 $ 109.36 92%SecretaryLittTreasurerCornellCommunicationsWong $ 132.50 $ - $ - $ - $ - $ - 0%Dinner MeetingsGilland $ 450.00 $ - $ 2,250.00 $ - $ 600.00 $ (150.00)133%Honors & AwardsBailey $ 400.00 $ - $ - $ - $ - $ 400.00 0%MembershipMelcher $ 300.00 $ 200.00 $ - $ - $ 46.00 $ 454.00 9%Propulsion & Energy ForumLittPublic PolicyAbott $ - $ 500.00 $ - $ - $ 500.00 $ - 100%STEM K-12Kleinhenz $ - $ 500.00 $ 4,000.00 $ 500.00 $ (156.77) $ 656.77 -16%Student Branch/CSUGergesStudent Branch/CWRUMuffTechnicalJuhaszUniversityConnolly $ 600.00 $ 500.00 $ - $ - $ 75.00 $ 1,025.00 7%Young ProfessionalsTokars $ 200.00 $ 400.00 $ - $ - $ 385.66 $ 214.34 64%American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsActivities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 6American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/20146Add in slides about what the awards are. Perhaps go in depth about them.Membership Report (1/2)7

(+3)(-1)American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Membership Report (2/2)8

Student membership up by 4 members in MAR and growing.Way to go NOS Student Branches!(+4)(No chg)American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsActivities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 9American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/20149Add in slides about what the awards are. Perhaps go in depth about them.102014-2015 Council Members (Proposed)Council Position2013-20142014-2015Section ChairMelcherGillandSection Vice-Chair / D.L.GillandCornellSection Past-ChairSagerserMelcherSecretaryLittLittTreasurerCornellPastor-BarsiVice-TreasurerPastor-BarsiTBDCommunications ChairWongWongHonors & Awards ChairBaileyTBDMembership ChairVacantCsankPublic Policy ChairAbbottAbbotTechnical ChairJuhaszJuhaszSTEM ChairKleinhenzKleinhenzUniversity ChairConnollyConnollyYoung Prof. ChairTokarsTokarsAmerican Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/20142014-2015 Council Members (Proposed)Plan on discussion to approve proposed Council during May 20th meeting

ActionsBy 4/29 Send any concerns to Melcher & GillandFor anonymity, send concerns to Litt11American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsNOS Activities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 12American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/201412Add in slides about what the awards are. Perhaps go in depth about them.Electronic Payments (1/4)ProsElectronic payments helped to minimize cash on hand. This is very good for safety/security concerns. Electronic payments also allowed the Treasurer to NOT have to be present at the check-in table during the dinner and before the lecture. However, SOMEONE still had to be there to hand out nametags and check people in for dinner. In the case with Hallion, that person was an OAI employee.Electronic payments with a deadline helped minimize the no-show situation where people RSVP but dont show up. This costs NOS money in food ordered but not paid for.Century Federal Credit Union does work with PayPal13American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Electronic Payments (2/4)ConsImplementation: It is believed but not confirmed yet that our current section website will not support electronic payments. Long term we would probably require a new website.

14American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Electronic Payments (3/4)Payment OptionsPayPal 2.9% +$0.30 per transaction ($0 monthly)Google Checkout 2.9% +$0.30 per transaction ($0 monthly)ProPay e-mail them for more informationNetwork for Good - 3%-5% per transactionDonorPerfect - $59/month The Raisers Edge/Blackbaud e-mail them for more informationIntuit QuickBooks - $0/month, Swipe qualified rate: 2.4% +$0.25, Keyed qualified rate: 3.4%+$0.2515American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014Electronic Payments (4/4)Recommended path forwardUse PayPalDevelop a new NOS website (hyperlink to it off the existing site)ProsIf we want to move forward with electronic payments we may have no other choiceYoung Astronauts Day needs a homeA site that potential new members could go to without having to log into the aiaa.org siteConsUp front time sink to create the new site16American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsNOS Activities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 17American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/201417Add in slides about what the awards are. Perhaps go in depth about them.NOS Activities for P&ERegion III DisplaySTEM Outreach EventScience Fair Posters (possibility)Tour of NASA Glenn FacilitiesRecent request by General Chair, Mike Heil18American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/20142013-2014 Awards SubmissionsAnnual Report due 5/30Request inputs from each Council member by 5/16For each activity in your area include:3-5 sentence descriptionDate, Time, LocationCost CAT I / CAT IIIAttendanceExamples on NOS siteOther Award assignments:Audit-Budget Report - CornellOutstanding Event - Kleinhenz/Csank (received)Harry Staub (STEM) Award Kleinhenz/CsankCommunications Award - WongPublic Policy Award AbbottYoung Professionals TokarsMembership noneCareer/Workforce Dev. noneForms found here19American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsNOS Activities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 20American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/201420Add in slides about what the awards are. Perhaps go in depth about them.Activities/Budget Planning for JUN2014-SEP2014AIAA fiscal year starts 10/1 and ends 9/30.AIAA distributes CAT I rebates about 10/1.To avoid gap over summer months, suggest that NOS fiscal year runfrom 10/1 to 11/1, orfrom 11/1 to 10/31.No additional moneyActionsAll members to revise current plans thru 10/31Include support for P&E Forum & RLC in requestCurrent plan is on NOS web site under Private Section Docs hereSubmit plans to Gilland & Cornell for incorporation into NOS Planning Worksheet by 5/321American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014AgendaWelcome MelcherSend Litt bulleted status list for minutesOld BusinessCouncil Meeting Minutes from MAR2014 LittTreasurers Report Cornell/Pastor-BarsiMembership Report2014-2015 CouncilElectronic PaymentsNOS Activities for P&ENew Business2013-2014 Awards SubmissionsActivities/Budget Planning for JUN2014-SEP2014Committee Reports/DiscussionNext MeetingAdjourn 22American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/201422Add in slides about what the awards are. Perhaps go in depth about them.Next NOS Council MeetingDate:5/20/2014Time:11:30a-1:00pLocation:OAI, Third Floor Conference Room23American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/201424

Adjourned

GO TEAM NOS!American Institute of Aeronautics and AstronauticsNorthern Ohio Section Council, 3/18/2014