CASE STUDY

AGREEYA HELPS PUBLIC BENEFIT CORPORATION MODERNIZE

ITSEMPLOYEE INTRANET

www.agreeya.com

BackgroundThe customer is a public benefit corporation managing

2,500 acres of submerged lands and 3,400 acres of water

across its five-member cities. It is responsible for legislation

and development of these waterfront areas in terms of

commerce, navigation, fisheries, recreation, and tourism by

acting on behalf of the state government.

ChallengesThe Corporation wanted to upgrade its Employee Intranet

and align it to the Corporation’s current branding

guidelines. The Corporation actively used its Intranet for

employee collaboration, central document management,

workflow management, and self-service delivery. However,

the legacy Employee Intranet had an uninviting,

unresponsive and cumbersome UI creating major

roadblocks in employee collaborations and adoptions.

The Corporation wanted to remove such bottlenecks by

modernizing its Intranet and moving towards the cloud and

specifically to SharePoint Online. A switch to the newest

version of SharePoint and re-branding would benefit the

Corporation towards the betterment of internal processes,

assure data security, connect Intranet to mobile devices,

generate better ROI, and streamline various processes. The

corporation sought a partner to help them

• Modernize the existing non-SharePoint Employee

Intranet in SharePoint Online environment.

• Align the new Intranet to the branding guidelines of

the Corporation, while focusing on user self-service

delivery strategy.

• Build a contemporary, simple, and clean system with

an approachable and friendly look to assist in

communication and provide resources that are

relevant to employees.

• Boost productivity and efficiency by creating an

Intranet that is mobile responsive and accessible

from PC, tablet, and smartphone alike.

• Enhance the user experience by logically grouping

categories and content most relevant for the user.

• Display information and resources in a clear and easy

to understand format utilizing intuitive content

organization.

SolutionAgreeYa’s team of experts strived towards building a

unique, intuitive and upgraded Employee Intranet for the

Corporation, by assessing the current state of Intranet.

During the discovery and planning phase, our team carried

out an in-depth evaluation of the customer’s existing

system and analyzed the current content databases. The

analysis performed by our SharePoint experts helped in

creating a definitive blueprint for migration and

customizations to employee Intranet. The project was

divided into two parallelly running phases.

During the first phase, our team took up a design-centric

approach to create wireframes, visual designs, information

architectures, interaction design, etc. based on the

Corporation’s requirements and branding guidelines.

Progressively working with the customer, we were able to

rapidly finalize and implement the designs, and

enhancements to the new system.

The second phase focused on providing a scalable business

process automation solution using workflows and forms to

automate and expedite the business processes in an

efficient manner.

Bene�tsAgreeYa completed the SharePoint modernization and

Employee Intranet branding solutions within the planned

timeframe and budget. Upgraded Intranet and re-branding

has improved performance, productivity, and user

adoption. Employees have highly appreciated the ease of

use and efficient collaboration functions of the new

Intranet. Furthermore, improved Employee Intranet has

empowered the Corporation with:

• A cost-effective and efficient Intranet solution.

• Improved communication between different project

teams.

• Enhanced adoptions of the system with its simple,

clean, and easy to use UI.

• Enabled collaboration with colleagues remotely with

user-friendly rendering on mobile devices.

• Eliminated the server maintenance costs.

• Assisted in applying stringent security and data

recovery measures.

About AgreeYaAgreeYa is a global systems integrator delivering

competitive advantage for its customers through

software, solutions, and services. Established in 1999,

AgreeYa is headquartered in Folsom, California, with a

global footprint and a team of more than 1,700 staff

across offices. AgreeYa works with 500+ organizations

ranging from Fortune 100 firms to small and large

businesses across industries such as Telecom, BFSI,

Healthcare, Pharma/Life Sciences, Utility, Technology,

Public sector and others.

AgreeYa has received considerable recognition in the industry

for its technology leadership, quality processes, and

customer success that includes Microsoft Gold partner, SEI

CMMI, ISO 9001:2015. We engage with our customer as a

trusted partner to live our motto “...building our future on

your success”.

AgreeYa’s software portfolio includes QuickApps (award

winning suite of SharePoint web apps and pre-built

templates - http://quickapps.agreeya.com), Site

Administrator (gain insight for improved compliance and

governance of your SharePoint environment -

http://siteadmin.agreeya.com), Recovery Manager

(solution for rapid and scalable SharePoint content

restores - http://recoverymanager.agreeya.com), BeatBlip

(simplify software test automation -

http://www.beatblip.com), and Cogent (comprehensive

end-to-end case management solution for collections

and law firms - https://cogentcollections.com).

As part of its solutions and services offerings, AgreeYa

provides intranet/portal, content management, and

collaboration, cloud and infrastructure solutions, business

intelligence and big data analytics, product engineering,

application development and management, independent

software testing, and staffing (IT, Non-IT, and

risk/compliance/AML) solutions.

AgreeYa completed the SharePoint modernization and

Employee Intranet branding solutions within the planned

timeframe and budget. Upgraded Intranet and re-branding

has improved performance, productivity, and user

adoption. Employees have highly appreciated the ease of

use and efficient collaboration functions of the new

Intranet. Furthermore, improved Employee Intranet has

empowered the Corporation with:

• A cost-effective and efficient Intranet solution.

• Improved communication between different project

teams.

• Enhanced adoptions of the system with its simple,

clean, and easy to use UI.

• Enabled collaboration with colleagues remotely with

user-friendly rendering on mobile devices.

• Eliminated the server maintenance costs.

• Assisted in applying stringent security and data

recovery measures.

About AgreeYaAgreeYa is a global systems integrator delivering

competitive advantage for its customers through

software, solutions, and services. Established in 1999,

AgreeYa is headquartered in Folsom, California, with a

global footprint and a team of more than 1,700 staff

across offices. AgreeYa works with 500+ organizations

ranging from Fortune 100 firms to small and large

businesses across industries such as Telecom, BFSI,

Healthcare, Pharma/Life Sciences, Utility, Technology,

Public sector and others.

AgreeYa has received considerable recognition in the industry

for its technology leadership, quality processes, and

customer success that includes Microsoft Gold partner, SEI

CMMI, ISO 9001:2015. We engage with our customer as a

trusted partner to live our motto “...building our future on

your success”.

AgreeYa’s software portfolio includes QuickApps (award

winning suite of SharePoint web apps and pre-built

templates - http://quickapps.agreeya.com), Site

Administrator (gain insight for improved compliance and

governance of your SharePoint environment -

http://siteadmin.agreeya.com), Recovery Manager

(solution for rapid and scalable SharePoint content

restores - http://recoverymanager.agreeya.com), BeatBlip

(simplify software test automation -

http://www.beatblip.com), and Cogent (comprehensive

end-to-end case management solution for collections

and law firms - https://cogentcollections.com).

As part of its solutions and services offerings, AgreeYa

provides intranet/portal, content management, and

collaboration, cloud and infrastructure solutions, business

intelligence and big data analytics, product engineering,

application development and management, independent

software testing, and staffing (IT, Non-IT, and

risk/compliance/AML) solutions.

605 Coolidge Dr., Folsom, CA 95630 USA

Phone : +1 916 294 0075, Toll Free: +1 800 AGREEYA, Fax : +1 866 886 1555

Email : sales_americas@agreeya.com Web : www.agreeya.com

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