Project Portfolio Management (PPM)

The objectives of PPM are to determine the

optimal resource mix for delivery and to

schedule activities to best achieve an

organization’s operational and financial goals ―

while honoring constraints imposed by

customers, strategic objectives, or external real-world factors.

The Value of PPM to an Organization

The following are some of the reasons people will buy a PPM to

accelerate their PPM capability and provide benefits to an organization:

• Easy alignment with Project methodology

• Project Demand can be managed

• Standard project templates for project planning

• Planning Resources

• Manage Project Risks and Issues

• Future portfolio planning

• Easy configuration to Company processes

• PMO credibility with clients

PPM from a Tactical Perspective

DeconflictionMilitary Definition: To reduce the risk of collision between

(ground troops, aircraft, artillery, etc.) in a combat area by

coordinating their movements.

General Definition: To alter (something) to avoid conflicting

with something else. Avoiding mutual interference by

allocating time and assets to avoid conflict (collisions, double

booking, over-stretching resources etc.).

Conflicts!Projects share staff, stakeholders,

sponsors, clients, technology, etc.

If you do not have an enterprise

view of your projects how do you

identify and see these conflicts?

Deconfliction =

Coordinated Movements

DECONFLICTION

is

Project Portfolio

Management

Manual PPM Deconfliction

• Weekly meeting of all project leaders as well as heads of

Human Resources, Procurement, Information Technology.

• Discuss high-level project activities in the coming weeks. Use leaders in room to Deconflict issues as they arise.

• Example: Two projects are being deployed to the same

end user group at the same time. This is called: change

saturation or change overload.

Manual PPM Deconfliction

Pros:

• Very tactical view of conflicts within a portfolio of projects.

• Facilitates course correction or risk reduction.

Cons:

• Only Real-Time during meeting.

• If problems or conflicts arise between meetings there is a

response delay.

• No “what-if” scenarios.