Agenda_2015_10_6_Meeting(372)

Town of Highland Park, TexasTOWN COUNCIL STUDY SESSION

A G E N D A8:00 AMOctober 6, 2015

4700 Drexel DriveExecutive Conference Room

UPCOMING AGENDA DISCUSSIONAction

• No items assigned to this category.

Consent

• Review and discuss referring to the Zoning Commission a request to amendthe Specific Use Permit for a Community Unit Development at 4300 Lomo AltoDrive.

• Review and discuss interlocal agreements with Dallas County for: (i) foodestablishment inspections and vector and/or mosquito control; (ii) healthservices; and (iii) participation in the Household Hazardous Waste Program.

• Review and discuss a resolution adopting the Town's five-year CapitalImprovement Plan for Fiscal Years 2016-2020.

FUTURE AGENDAS DISCUSSION• Review and discuss a resident proposal to develop a pocket park.

REPORTS• No items assigned to this category.

ADJOURNMENT

SPECIAL ACCOMMODATIONS FOR TOWN COUNCIL MEETINGSLet us know if you need special assistance of any kind.

Please contact the Town of Highland Park Administrative staff at (214) 521-41617:30 a.m. to 4:30 p.m., Monday through Friday.

TOWN OF HIGHLAND PARKAgenda Briefing

Council Meeting: October 6, 2015

Department: Building Inspection Director: Ronnie Brown

TITLE

Review and discuss referring to the Zoning Commission a request to amend the Specific Use Permit for aCommunity Unit Development at 4300 Lomo Alto Drive.

BACKGROUND

The original 18-unit apartment building on this property was razed in August 2006, which hassince remained a vacant lot.On October 28, 2013, the Town Council approved Ordinance No. 1930 granting a specific use permit("SUP") for a community unit development ("CUD") with a comprehensive site plan for 4300 Lomo AltoDrive. This site plan consisted of two 2-unit buildings and one 4-unit building with differing setbacks fromwhat was required for the base "G" Multifamily Residential zoning district. On December 4, 2013, prior to submitting application for a permit, the property owner sold the land. Thenew property owner appeared before the Administrative Committee on May 7, 2014, to request removal ofthe SUP in order to return the property to its original base zoning of "G" Multifamily Residential. TheCommittee encouraged the new property owner to return at a later date with a formal proposal to amend,rather than remove the existing SUP, and the property owner complied.On October 27, 2014, the Town Council accepted the Zoning Commission's recommendation andapproved Ordinance No. 1962, amending the SUP to allow for a single three-story building with seventeen(17) underground parking spaces and three (3) surface parking spaces.The property sold once again on August 13, 2015. The current property owner submitted a requestto amend the current SUP by reverting back to the original SUP setbacks with two buildings, in lieu ofthree, and a maximum density of seven (7) dwelling units with four (4) visitor parking spaces.The developer proposes to construct a condominium development consisting of one 4-unit building andone 3-unit building on the building site. The proposed building setbacks are: (i) fifteen feet (15') alongLomo Alto Drive; (ii) ten feet (10') along Fairway Avenue; (iii) ten feet (10') along the north alley; and(iv) ten feet (10') adjacent to the neighboring property along the east side. Staff's review of the previousdevelopment raised some concerns regarding the basement garage access. Since this proposeddevelopment consists of seven (7) "Townhouse" styled dwelling units containing surface parking garages,the previous concerns no longer exist.

The Town's Zoning Ordinance requires larger setbacks on three sides and permits one building onthe building site. A CUD is defined as an area of un-subdivided land being planned as a single integralresidential development with yard setback and open space standards differing from the district in which it islocated, but which observes the overall density standards set forth in such district and for which thestandards and physical plan are approved by the Town Council. Section 7-102 of the Zoning Ordinancepermits a CUD in this zoning district by the issuance of a Specific Use Permit ("SUP").

Attached to this briefing are: (i) the proposed site plan that represents two buildings with a density of seven(7) dwelling units and four (4) visitor parking spaces; (ii) a site plan that represents the current SUP (2014)showing a density of eight (8) dwelling units in a single building with seventeen (17) underground parkingspaces and three (3) surface parking spaces; and (iii) a site plan that shows the original SUP (2013) with amaximum density of eight (8) dwelling units within a configuration of three buildings.

RECOMMENDATION

The request to amend the SUP requires a recommendation from the Zoning Commission. The staffrecommends referring this request to the Zoning Commission for its review and recommendation.

FINANCIAL IMPACT

None.

ATTACHMENTS:File Name Description4300_Lomo_Alto_-_Site___Floor_Plans.pdf Site Plan & Floor Plan 2015

4300_Lomo_Alto_Site_Plan_8-07-2014.pdf Site Plan 2014

4300_Lomo_Alto_-_CUD_Applic_10-08-2013.pdf Site Plan 2013

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Department: Town Services Director: Ronnie Brown

TITLE

Review and discuss interlocal agreements with Dallas County for: (i) food establishment inspections andvector and/or mosquito control; (ii) health services; and (iii) participation in the Household HazardousWaste Program.

BACKGROUND

The Town contracts with the Dallas County Department of Health and Human Services for foodestablishment inspections and vector and/or mosquito control, a variety of general public health services,and the Household Hazardous Waste Program. These services are provided under three separateagreements, which will begin on October 1, 2015, and terminate on September 30, 2016.

Food Establishment Agreement:

Under this agreement, the County conducts a minimum of two inspections of each food establishmentduring the year at a cost of $150.00 per establishment. The Town recovers this charge through the issuanceof a health permit to each food establishment in the amount of $200.00 per permit. If the County deems itnecessary to conduct more than two inspections during the year, the County will charge the Town $75.00per inspection, which the Town subsequently bills to the food establishment. Under this agreement, theCounty also provides additional environmental services such as vector control and/or mosquito abatementat no additional charge to the Town.

Health Services Agreement:

Under this agreement, the County provides a variety of health-related services for the Town's residents at anannual cost of $132.00. These services include, but are not limited to, disease control services, laboratoryservices, immunizations, child health care, and others.

Household Hazardous Waste Program:

The Town has participated with Dallas County and sixteen (16) other cities in the Dallas Area HouseholdHazardous Waste Network (HHW Network) since its inception in 1994. The purpose of the HHWNetwork is to minimize or eliminate the improper disposal of household hazardous waste into landfills orstormwater sewers through reuse, recycling, education, collection, and disposal. Dallas County providesproject management and operation of the HHW Network at the Home Chemical Collection Center located at11234 Plano Road, in Dallas, Texas. Highland Park residents can take paint, solvents, garden chemicals,cleaners, polishes, pool chemicals, batteries, automotive fluids, oil filters, florescent lights, computers, andcell phones to the HHW Network for proper disposal or recycling. There is no direct charge to the resident

for this service. A driver’s license and a utility bill must be presented to the HHW Network as proof ofresidency in a participating city. The fixed operational cost of the HHW Network is shared by the membercities, based on the percentage of service area, as determined by the North Central Texas Council ofGovernments housing estimates. The Town’s share of the fixed operational cost is 0.65%. Bycomparison, the City of University Park pays 1.41%, and the City of Dallas pays 52.88%. In addition tothe fixed operational cost, each member city pays for its residents’ disposal of household chemicals. TheTown budgeted $12,500.00 this year for the HHW Network. The Town’s share of the annual fixedoperational cost is $4,041.00, leaving a balance of $8,459.00 for the disposal of residents’ householdchemical waste.

RECOMMENDATION

The staff recommends approval.

FINANCIAL IMPACT

The Town currently has 18 food establishments which are subject to inspections and fees. The annual costof these inspection services is $3,600.00. Total projected revenue for FY 2015 is $3,600.00. The annual cost for health services is $132.00. The Town budgeted $12,500.00 for the HHW Network program, and will not be obligated to incuradditional expenses without prior knowledge and approval.

ATTACHMENTS:File Name DescriptionDCHHS_Health_Services_Agreement.pdf DCHHS Health Services Agreement

DCHHS_Food_Establishment_Agreement.pdf DCHHS Food Establishment Agreement

Household_Hazardous_Waste_Agreement.pdf Household Hazardous Waste Agreement



Department: Finance & Human Resources Director: Steven J. Alexander

TITLE

Review and discuss a resolution adopting the Town's five-year Capital Improvement Plan for Fiscal Years2016-2020.

BACKGROUND

Over the past several months, the Town Council, the Finance and Audit Advisory Committee, and staffhave been developing an update to the Town's five-year Capital Improvement Program ("CIP") for FiscalYears 2016-2020. As a result of the process to develop and update the Town's CIP, the project included in the plan arecategorized as follows: Public Safety $ 1,102,444 3.49%Parks & Recreation 360,000 1.14%Streets & Traffic Infrastructure 14,827,507 46.87%Water & Sewer Infrastructure 11,730,547 37.08%Storm Water Infrastructure 3,613,184 11.42%Total $ 31,633,682

This breakdown includes annual lease payments for the department of public safety radio system that has atotal estimated cost of $2,750,325. It should also be noted that only $110,000 of the Flippen Park projecthas been included in the proposed CIP. This leaves an estimated $1,790,000 to be funded in years beyondthe scope of this plan. There is also an additional $500,000 set aside in the CIP for unidentified projectsover the next five years.

Except for the radio system, the CIP as proposed, is funded using current resources allocated through thebudget process in each fiscal year. Based on an update to the 10-Year financial model, it is expected thatby the end of the five-year plan, the Capital Projects Fund will maintain the $2,000,000 fund balancerequirement that has been established by policy; it is expected to maintain a positive balance of $5,903,224,which includes the $2,000,000 reserve. This estimate is subject to change, based on the receipt and use ofresources in each fiscal year.

During the budget process, the Finance & Audit Advisory Committee reviewed the updated CIP and relatedfinancial model that was included with the Proposed Budget for Fiscal Year 2015-16 . Since that time, theCIP has been updated to include changes suggested by the Town Council.

Staff is seeking direction from the Town Council regarding any additional changes and requests direction onwhether the Douglas Road project, with an estimated cost of $1,101,720, should be included as a separatelyidentified project within the CIP. It is anticipated that Dallas County will participate in the cost of thisproject.

RECOMMENDATION

The staff recommends approval.

FINANCIAL IMPACT

The first year of the proposed CIP was incorporated into the Fiscal Year 2015-16 AdoptedBudget. The estimated expenses allocated within the five-year plan total $31,633,682. A year-by-yearfinancial impact is presented with the attached CIP.

ATTACHMENTS:File Name DescriptionCIP_and_Financial_Model_Update_2016_9-22-2015.pdf Five-Year CIP

CIP_resolution_2016.doc Proposed Resolution - CIP

09/23/2015

TOWN OF HIGHLAND PARK, TEXAS CAPITAL PROJECTS FUND

FISCAL YEARS 2016-2020

Project/Funding Source 2015-16 2016-17 2017-18 2018-19 2019-20 Total

Beginning Balance 3,374,263$ 4,363,684$ 4,688,850$ 4,122,525$ 5,012,407$ 3,374,263$

Annual Project Funding

General Fund CIP Transfer 1,070,700$ 1,093,185$ 1,116,142$ 1,139,581$ 1,163,512$ 5,583,120$ General Fund 5% Solid Waste Transfer 62,400 63,024 63,654 64,291 64,934 318,303 Utility Fund 5% W&S Transfer 436,000 440,360 444,764 449,212 453,704 2,224,040 Supplmental General Fund Transfer 414,317 397,282 489,053 537,118 641,790 2,479,560 Increased CIP Revenue from Growth in Property Values - 2014 342,651 342,651 342,651 342,651 342,651 1,713,255 Increased CIP Revenue from Growth in Property Values - 2015 705,188 705,188 705,188 705,188 705,188 3,525,940 Surplus Transfer from General Fund - - - - - - Contributions - - - - - - Intergovernmental Revenue 1,393,160 659,760 - 390,360 - 2,443,280 Transfer from DPS Technology Fund 79,452 81,835 84,290 86,819 89,424 421,819 Interest Revenue 16,475 22,342 24,007 21,107 25,664 109,595

Total Annual Project Funding 4,520,343$ 3,805,627$ 3,269,749$ 3,736,327$ 3,486,867$ 18,818,912$

Expenditures

Town Wide Video & LPR System Study 100,000$ -$ -$ -$ -$ 100,000$ Project 25 Dallas City/County Radio System - - 334,148 334,148 334,148 1,002,444 Flippen Park Improvements - 110,000 - - - 110,000 Tennis Court Reconstruction 50,000 50,000 50,000 50,000 50,000 250,000 Street Resurfacing & Miscellaneous Concrete 925,301 945,658 966,462 987,724 1,009,454 4,834,599 Preston Road Rehabilitation 1,786,320 1,319,520 - - - 3,105,840 Livingston Avenue Rehabilitation - 378,000 - - - 378,000 Lakeside Drive Rehabilitation - - 1,800,000 - - 1,800,000 Armstrong Parkway Rehabilitation - - - 780,720 - 780,720 Transfers to Stormwater Fund 350,000 350,000 350,000 350,000 350,000 1,750,000 Future Unidentified Projects - - - - 500,000 500,000 Project Personnel Costs 319,300 327,283 335,465 343,852 352,448 1,678,348

Total Expenditures 3,530,921$ 3,480,461$ 3,836,075$ 2,846,444$ 2,596,050$ 16,289,951$

Ending Balance 4,363,684$ 4,688,850$ 4,122,525$ 5,012,407$ 5,903,224$ 5,903,224$

Ideal Fund Balance 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$

Over(Under) Ideal Fund Balance 2,363,684$ 2,688,850$ 2,122,525$ 3,012,407$ 3,903,224$ 3,903,224$

09/23/2015

TOWN OF HIGHLAND PARK, TEXASSTORM WATER FUND



Beginning Balance 864,706$ 553,406$ 234,950$ 327,895$ 445,797$ 864,706$

Annual Project FundingCharges for Services net of Operating Expenses 305,900$ 312,237$ 318,705$ 325,306$ 332,045$ 1,594,193$ Transfers - In from CIP 350,000 350,000 350,000 350,000 350,000 1,750,000

Total Annual Project Funding 655,900$ 662,237$ 668,705$ 675,306$ 682,045$ 3,344,193$

Expenditures

Douglas Park Drainage Improvement 105,000$ -$ -$ -$ -$ 105,000$ Exall Lake Dredging & Silt Removal 742,500 - - - - 742,500 Conner Park Shoreline Stabilization & Silt Removal - 858,000 - - - 858,000 Hackberry Creek Improvements - - 200,000 428,500 400,000 1,028,500 Master Plan for Hackberry Creek & Conner Lake - - 250,000 - - 250,000 Project Personnel Costs 119,700 122,693 125,760 128,904 132,127 629,184

Total Expenditures 967,200$ 980,693$ 575,760$ 557,404$ 532,127$ 3,613,184$

Ending Balance 553,406$ 234,950$ 327,895$ 445,797$ 595,715$ 595,715$

09/23/2015

TOWN OF HIGHLAND PARK, TEXASUTILITY FUND



Beginning Balance 232,054$ 302,998$ 291,753$ 282,261$ 274,602$ 232,054$

Annual Project FundingCapital Funding Allocation 1,945,944$ 1,988,755$ 2,032,508$ 2,077,223$ 2,122,922$ 10,167,352$ Intergovernmental Revenue 900,000 350,000 350,000 - - 1,600,000

Total Annual Project Funding 2,845,944$ 2,338,755$ 2,382,508$ 2,077,223$ 2,122,922$ 11,767,352$

Expenditures

Turtle Creek 30-Inch Sanitary Sewer Interceptor Impr. 1,100,000$ 1,100,000$ New Pump Station & Discharge Line at Gillon Pump Station 170,000 - - - - 170,000 Water & Sanitary Sewer Infrastructure Replace./Rehab. 1,155,000 2,000,000 2,042,000 2,084,882 2,128,665 9,410,547

Total Expenditures 2,775,000$ 2,350,000$ 2,392,000$ 2,084,882$ 2,128,665$ 11,730,547$

Ending Balance 302,998$ 291,753$ 282,261$ 274,602$ 268,860$ 268,860$

RESOLUTION NO.

A RESOLUTION OF THE TOWN OF HIGHLAND PARK, TEXAS, ADOPTING A FIVE-

YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2016 THROUGH FISCAL

YEAR 2020.

WHEREAS, the Town of Highland Park (“Town”) wishes to implement a formal Capital

Improvement Plan (“CIP”); and

WHEREAS, the Town has developed a CIP for a five-year period beginning with fiscal year

2016 and ending with fiscal year 2020; and

WHEREAS, the CIP includes expenditure estimates on selected facility and infrastructure capital

projects that have been prioritized based upon criteria that address: 1) the correction of an

identified deficiency; 2) the improvement of productivity or efficiency; 3) improvement in the

use of resources; and/or 4) enhancement of the quality of life in Highland Park; and

WHEREAS, the CIP also includes the recognition of resources available and establishes a

funding plan for the facility and infrastructure projects included in the CIP;

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Highland Park,

Texas that a Capital Improvement Plan for the five-year period beginning with fiscal year 2016

and ending in fiscal year 2020 be approved in form attached hereto.

PASSED AND APPROVED this 12th day of October, 2015.

APPROVED AS TO FORM: APPROVED:

Matthew C.G. Boyle Joel T. Williams, III

Town Attorney Mayor

ATTEST:

Gayle Kirby

Town Secretary



Department: Administration Director: Bill Lindley

TITLE

Review and discuss a resident proposal to develop a pocket park.

BACKGROUND

At its July 21, 2015 Town Council (“Council”) study session, the Council discussed a proposal by someresidents for development of a pocket park at the intersection of Airline Road and Mockingbird Lane. Aspart of considering the proposal, the Council asked staff to: (i) assess the park proposal's impact on publicsafety; (ii) review traffic activity before and after completion of the Airline Road intersection construction;(iii) review the need for a pocket park at the location; and (iv) provide a recommendation. Public SafetyIn preparing its assessment, the HPDPS (“Department”) focused on the proposal’s impact onneighborhood crime and emergency response times. Following a review of police reports, the Departmentconcluded that there would not likely be an appreciable reduction in crime by the development of the pocketpark. Reviewing Part 1 offenses (murder, rape, robbery, aggravated assault, burglary, motor vehicle theft,theft, and arson), the Department found that during the recent intersection construction, two Part 1 offenseswere reported, while during the same time frame in 2013 and 2014, just three Part 1 offenses wererespectively reported. The Department determined that creating a pocket park at this location will adversely affect emergencyresponse and transport times. In its analysis, the Department evaluated probable impacts at 11:00 a.m. and at5:00 p.m., on a Tuesday and a Thursday, so as to compare a normally slower time of day and a time whentraffic volume is high. An average of the response times is provided in the following table:

Response Location 11:00 a.m. 5:00 p.m.

EMSCornell Avenue to CentralExpressway with Airline Road notclosed

1:04 minutes

2:52 minutes

Cornell Avenue to CentralExpressway with Airline Roadclosed

1:42 minutes

3:26 minutes

Variance: 38 seconds longer 34 seconds longer

PoliceMBL to Cornell Avenue with AirlineRoad not closed

30 seconds

35 seconds

MBL to Cornell Avenue with AirlineRoad closed

1:25 minutes

3:36 minutes

Variance: 55 seconds longer 3:31 minutes longer The medical transport times which would be directly affected include any medical related transport from theimmediate area to Presbyterian Hospital or Medical City. The Department also determined that creating apocket park at this location will result in prolonged ambulance transport times to any hospital located north ofHighland Park by approximately 34 to 38 seconds. Emergency response times potentially affected involve a police call for service where the responding officeris located at the intersection of Mockingbird Lane and Airline Road when the emergency call is dispatched. A police response from this location will be delayed from 55 seconds to 3:31 minutes. On July 27, 2015 the Street Department installed two stop signs in the 5000 block of Airline Road. Sincethat time, the Department has issued thirteen citations for running a stop sign within the block. Thereduction in the average vehicle speed since the installation of the regulatory signs is discussed in the Trafficsection. In addition to regular patrols in the area, thirteen hours of Special Traffic Enforcement Program (STEP)were worked in the northeast quadrant in the previous week. These hours were focused on movingviolations and observed parking violations. There were four citations issued for speeding in a school zone,ten citations for running a stop sign (five of which were along Airline Rd. and included in the totalreferenced above), one parking citation and two warnings given for parking infractions. This ongoing workis in addition to the Council funding in the upcoming fiscal year a traffic control patrol program to focus, inpart, the northeast area of town. TrafficThe impact of developing a pocket park at this location was partially illustrated by the temporary closureduring the recent construction of the intersection. Reference is made to a partial illustration given the timeof year, construction activity with Hillcrest Avenue by University Park and work by the City of Dallas on anearby portion of Mockingbird Lane. One or more of these factors may have had an impact to traffic alongAirline Road. Analysis of the traffic volume adjustments generated by the intersection construction revealed that therelocated Airline Road traffic did increase the traffic volumes for Sewanee Avenue (by 309%), AbbottAvenue (by 41%), and Hillcrest Avenue (by 26%). The overall volume of locally generated traffic wasseasonally reduced, given the summer sessions of SMU and separately, the HPISD campuses being closedfor the summer. Anticipating the redistribution of Airline Road traffic to the three referenced streets duringconstruction, additional lanes were provided by temporarily restricting parking on Sewanee Avenue andAbbott Avenue. This work was done to facilitate a more managed traffic movement during the constructionperiod, with a goal of minimizing traffic impacts to adjoining residents. After reopening Airline Road’s intersection and installing stop signs, a recent traffic count revealed anaverage daily traffic count reduced by 706 vehicles compared to before construction. In addition, thetraffic speeds on Airline Road were reduced from an average of 29 mph to 27 mph (7%). The most recentaverage daily traffic volume (between Mockingbird Lane and Cornell Avenue) for Abbott Avenue is 2,539;Sewanee Avenue is 602; and Airline Road is 2,846 vehicles per day.

24-Hour Traffic Volume (2-day average)

LocationBefore

ConstructionDuring Construction(Airline Road Closed)

After Construction

Airline Road atMockingbird Lane

3,552

0

2,846

Sewanee Avenue atMockingbird Lane

495

2,461

602

Abbott Avenue atMockingbird Lane

2,883

3,586

2,539

Hillcrest Avenue atMockingbird Lane

7,513

8,496

6,745

In preparing to reopen the intersection, staff synchronized traffic signal timings at Hillcrest Avenue, AbbottAvenue, and Airline Road to facilitate a more managed traffic movement. In addition, the Street Departmentadded protected left turns at Abbott Avenue to improve vehicle and pedestrian safety. Based on fieldobservations and traffic counts, staff concurs with the planning and traffic consultants who cautioned thatdeveloping a pocket park at this location may adversely impact the streets parallel to Airline Road. Pocket ParkThe resident proposal is to create a 0.229-acre pocket park. The Town currently maintains eighteen pocketparks with acreage in the size range of the resident proposal. The provision of the eighteen small openspaces appears for the most part, to be a result of the original Town developers' handling of excess landfrom laying-out the various residential lots. The suggested pocket park would not appreciably add to parkspace or amenities. The pocket park increases the Town's park acreage by only 0.4% with the addition ofthe 0.229 acre to the Town’s total existing parkland, which consists of 56.95 acres. Design and construction costs (street demolition, irrigation, turf, and sidewalks) of a pocket park for theproposed site is estimated to cost approximately $110,000.00. While not included in the base constructionestimate, the inclusion of park benches, a decorative water fountain, trees/shrubs, etc. would likely increasethe construction cost by $100,000.00, or more. The current multi-year Capital Improvement Plan does notinclude funding for the proposed pocket park. The last community discussion of a need for more park land in the northeast part of the town occurred in1973 with the acquisition and construction of Abbott Park. Funding for land acquisition (six residentiallots) and construction of the park was funded by $350,000.00 included as part of a community bondelection.

RECOMMENDATION

Consistent with previously provided recommendations to not close the intersection by a nationallyrecognized urban planner, traffic planner, and a regionally recognized traffic engineer; staff does notrecommend the creation of a pocket park at the proposed location.

FINANCIAL IMPACT

None.

ATTACHMENTS:File Name DescriptionNo Attachments Available

Documents

Agenda_2015_10_6_Meeting(372)