AGENDA YUELAMU LOCAL AUTHORITY WEDNESDAY, 30 OCTOBER 2019 - Central … · 2020. 2. 17. · YUELAMU LOCAL AUTHORITY 30 OCTOBER 2019 - 23 - Central Desert News September edition is

AGENDA

YUELAMU LOCAL AUTHORITY

WEDNESDAY, 30 OCTOBER 2019

The Yuelamu Local Authority Meeting of the Central Desert Regional Council will be held in the Yuelamu Council Office on Wednesday, 30 October 2019 at 11:00am.

YUELAMU LOCAL AUTHORITY 30 OCTOBER 2019

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ORDER OF BUSINESS

1. ADMINISTRATION

Local Authority Members

PRESENT APOLOGY Staff and Guests Cliffy Tommy (Chair) Noel Kunoth (Deputy Chair) Billy Stafford Mack Murphy Linda Marshall Melissa Morton Norman Hagen Cr Adrian Dixon Cr James Glenn Cr Audrey Inkamala Cr David McCormack Quorum: YES / NO Provisional Quorum: YES / NO CONFLICT OF INTEREST and CODE OF CONDUCT

The Local Authority (LA) reviews the Code of Conduct and commits to following the Code.


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ACCEPTANCE OF AGENDA

The LA considers the agenda and makes any necessary changes.

PREVIOUS MINUTES

RECOMMENDATION That the Local Authority confirm the minutes from the meeting held on 28 August 2019.

YUELAMU LOCAL AUTHORITY 28 AUGUST 2019

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2. COMMUNITY BUSINESS

2.1 COMMUNITY PLAN

Review and monitor progress against the Community Plan. 2.2 LOCAL AUTHORITY (LA) PROJECTS

The LA notes the progress against the LA Projects and makes decisions as to proposed or accepted projects. The table attached provides an update with regard to LA projects. It is recommended that the LA decides what it would like to allocate its remaining funds to.


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2.3 COMMUNITY SAFETY PATROL REFERENCE GROUP

The Local Authority is the Reference Group for Community Safety Patrol and provides feedback to the Regional Council. Any comments or issues raised will be minuted.

2.4 CDP – How is this working in community?

The Local Authority is the Reference Group for CDP and is asked for any comments or feedback.


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2.5 LA ACTION REGISTER

The LA notes the responses from Council / the CEO on recommendations made by the LA or questions raised in general business. The LA may also have its own action items which are noted here. From

meeting Issue Who Status

26 June 2019 Station road issues.

CDRC

28 Aug 2019 Speeding on speed bumps.

No bollards, just rocks on side.

CDRC


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3. COUNCIL BUSINESS

3.1 ATTACHED REPORTS

Previous Council Decisions Finance Report Council Services Report DECISIONS FROM COUNCIL MEETING 25 SEPTEMBER 2019

8.1 YEAR PLANNER 2020 SUMMARY: Council are requested to review and nominate 3 community locations for the OCMs on the Council planner for the coming year. OC001/2019 RESOLVED (Cr W Liddle/Cr A Dixon) That the Council

1. Nominate Nyirripi (May) and Yuelamu (September) for Ordinary Council Meetings on the draft 2020 Council Planner.

2. Endorse the draft 2020 Council Planner with the addition of the 2 community locations for OCMs.

MOTION OC002/2019 RESOLVED (Cr J Spencer/Cr D McCormack) That Pres Dixon attends the National Roads Conference and brings a report back to Council at the next Council meeting.


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DECISIONS FROM COUNCIL MEETING 25 SEPTEMBER 2019

10.4 RATIFYING THE USE OF THE COMMON SEAL SUMMARY: The Common Seal Register lists all agreements that have had the Common Seal applied since the last Council Meeting for the Council’s approval. Since the last meeting two agreement has been signed by the Council and an agency that funds a Council service.

OC003/2019 RESOLVED (Cr J Glenn/Cr J Spencer) That Council ratifies the use of the Common Seal for the grants as listed.

12.2 HR POLICY REVIEW SUMMARY: These reviews are part of the compliance review and finalise the Human Resources policies highlighted in the NT Government report as well as cover other related policies. OC004/2019 RESOLVED (Cr F Williams/Cr J Spencer) That Council:

1. Rescind policies P38 Anti-workplace Bullying and Violence Policy, P57 Anti-sexual harassment and Sex Discrimination Policy, and P52 Equal Employment Opportunity and Anti-Discrimination Policy; and

2. Replace with new Policy “Discrimination, Bullying and Harassment Policy”.

3. Rescind P59 Workers Compensation and Rehabilitation

Policy as this is a reiteration of legislation only and will be covered further by internal procedures.


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4. Adopt updates to P50 Smoke Free Workplace Policy, which is renamed to P50 Smoking, Alcohol and Other Drugs Policy.

5. Rescind P53 Recognition and Years Service Policy as this is

a duplicate to an internal policy on Staff Presentations.

6. Rescind P54 Employee Training and Development Policy and create internal policy and operating procedures.

12.4 CENTRAL AUSTRALIA FOOTBALL LEAGUE SPONSORSHIP PROPOSAL

SUMMARY: Council is seeking to embark on a sponsorship program with Central Australia Football League (CAFL). The sponsorship program is an arrangement where Council makes a financial contribution to CAFL and in return, the Council will receive community recognition for its contribution. OC005/2019 RESOLVED (Cr F Williams/Cr W Liddle) That the Council;

1. Approves a $10,000.00 sponsorship program with Central Australia Football League (CAFL) for the 2020 Pre Season Carnival;

2. Include the $10,000.00 sponsorship program into the mid-year budget review; and

3. Authorizes the CEO to make the payment to the Central

Australia Football League when due.


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12.5 COUNCIL POLICY REVIEW SUMMARY: The NTG Compliance report highlighted Council policies that were overdue for review. These policies have been reviewed and are tabled for Council approval. Attached is a Policy Review Schedule for Council’s ongoing review of policies. OC006/2019 RESOLVED (Cr J Spencer/Cr R George) That Council

1. Approve and adopt updated policies:

P49 Debtor Management Policy (merged with P69 Rates Debtor Policy)

P64 Asset Disposal Transfer and Stocktake Policy

P51 – Waste Collection Wheelie Bins and Car Body Removal Policy

2. Rescind the following policies:

Policy P21 – School Attendance Policy

Rescind P26 – Engagement of Independent Contactors/Consultant Policy

3. Endorse the Policy review Schedule for Council.

12.6 ADOPTION OF ANNUAL REPORT SUMMARY: In accordance with section 199 of the Local Government Act, Council is required annually to report to the Minister on its work during each financial year, on or before the 15th November. OC007/2019 RESOLVED (Cr J Glenn/Cr D McCormack) That Council:

(a) Adopt the draft 2018/2019 Annual Report, including the Audited Financial Statements;

(b) Delegate to the CEO authority to issue the final Annual Report to the Minister.


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12.9 BY ELECTION RESULTS FOR NORTHERN TANAMI AND AKITYARRE WARD

SUMMARY: The Central Desert Regional Council has been working with the Northern Territory Electoral Commission in conducting a by-election for the Northern Tanami and Akityarre Wards after the resignation of Councillors N. Patrick and R. Webb. OC111/2019 RESOLVED (Cr J Spencer/Cr F Williams) That Council

1. Note the results of the Northern Tanami by-election.

2. Council note the Atkityarre Ward had no nominations therefore no by-election. A by-election will be reorganised with the NT Electoral Commission.

16.2 ATITJERE AGED CARE REFURBISHMENT

OC008/2019 RESOLVED (Cr W Williams/Cr W Liddle) That Council

1. Approve the entry into contract with MPH Carpentry and cons Pty Ltd for the contract sum of $ 356,950.00 (incl GST), for the works involved with the Aged Care Refurbishment at Lot 84 Atitjere.

2. Move this decision into open.

16.5 SUSTAINABILITY AGENDA - AGENCY GRANTS

OC009/2019 RESOLVED (Cr R George/Cr A Dixon) 1. That Council endorses the criteria for seeking and accepting

agency grants, and approves the ongoing review of service areas. The criteria are as follows:

The service aligns with Council’s strategic plan (and not solely from an advocacy point of view);

The services, including internal support services are fully grant funded (cost neutral);

The service has no special requirements such as qualifications that are not typically part of local government roles; and


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The funding does not rely on additional administrative work to supplement income from user pays or through synergies of scale which do not exist in remote Australia.

2. Move this decision into open.

16.6 CHILDRENS SERVICES REVIEW

OC010/2019 RESOLVED (Cr W Williams/Cr J Spencer) That Council:

1. Note the review into Children’s Services. 2. Approve moving the library service to the Core Services

grouping (under Council Services).

3. Endorse Council in seeking to expand the Playgroup service to more communities.

4. Approve ceasing the Engawala contract via Children’s Ground and seeking to run the Playgroup directly.

5. Endorse

a. the continuation of the current contracts for Childcare at Laramba, Nyirripi, Yuelamu and Yuendumu until year end;

b. review in detail during the mid-year budget review process to determine ongoing viability; and

c. advocate strongly that this funding needs to cover the total costs of the service provision in remote areas.

6. Agree to cease the accredited service at Yuendumu at

contract end, and continue with Childcare on the basis of the CCCF service agreements alone.

7. Endorse the strategy to advocate strongly that the School Nutrition Program return to a funding basis which fully covers the service, and if this cannot be achieved cease the service provision at the end of this contract term.

8. Move decision into open.


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COUNCIL SERVICES REPORT

The Local Authority reviews the reports, discusses impacts to the community and makes any recommendations it wishes to the Council (strategy, policy) or to the CEO (operational).

Anmatjere

Atitjere

Engawala

Lajamanu

Laramba

Nyirripi

Willow

ra

Yuelamu

Yuendumu

Municipal Services Y Y Y Y Y Y Y Y Y Airstrip Maintenance

Y Y Y Y Y Y Y

Animal control Y Y Y Y Y Y Y Y Y Libraries Y Y Outstations Y Y Y Y Y Community Safety Y Y Y Y Y Y Y Aged and Disability Y Y Y Y Y Y Y Y Children’s Services Y Y Y Y Y School Nutrition Y Y Y Y Y Y Youth, Sport & Recreation

Y Y Y Y Y

Essential Services Y Y Centrelink Y Y Y Y Y Y Y Y CDP Y Y Y Y Y Post Office Agencies

Y Y Y


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Central Desert News September edition is out. 2020 Year planner complete and submitted to Council for

endorsement. 7 stories on website and Facebook. Customer Service Request log register prepared with dashboard. Discussions with GMAAAC & CLC to discuss contract template. New one page Service Request Process flowchart. One page Customer Service Charter. 2019/20 road grading program is underway. Road reinstatement works against first part of the NDRRA funds ($4

million) been completed including reinstatement of Yuelamu primary access.

Traffic management upgrade – New traffic management furniture been purchased for Yuelamu and are being installed.

Waste Facilities are becoming more compliant with signage and public drop off areas. All waste site have ceased burning.

129 child attendance in Yuelamu. Re-establishment of the Community Safety program - based on the

new Community Safety 2019-2020 financial year funding. Currently, 3 sites are back on line (Laramba, Ti Tree Six Mile and Yuelamu). This will create up to 28 full time roles across our communities.

Youth Sports and Recreation services delivered consistently in 4 of the 7 sites by community-based staff.


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3.2 GENERAL BUSINESS

Any questions asked by Local Authority members are noted here, responses will be included at next meeting in the LA Action Register. This section does not include service requests, members and the community are encouraged to log service requests with the local office.


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4. OTHER BUSINESS

4.1 Petitions and Deputations

The agencies presenting to the Local Authority today are: Kate West of Trachoma Program CDC Alice Springs to seek permission for Trachoma screening and treatment in 2020.

The Local Authority reviews the presentation, discusses impacts to the community and discusses with the presenter.

If the presenter is asking the Local Authority for approval – they should provide a written recommendation and the LA resolution will be minuted. A recommendation for an action may also be made to the NT Government to be included in 4.2 Northern Territory Government Report.

4.2 Northern Territory Government Report An NTG representative from the Department of Housing and Community Development attends each Local Authority meeting to provide information and provide responses to issues raised by the Local Authority. The Local Authority can make resolutions (motions) to request actions from the NT Government.

Documents

AGENDA YUELAMU LOCAL AUTHORITY WEDNESDAY, 30 OCTOBER 2019 - Central … · 2020. 2. 17. · YUELAMU LOCAL AUTHORITY 30 OCTOBER 2019 - 23 - Central Desert News September edition is