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Executive Board Thursday, May 28, 2020 • 10:00 – 11:00 AM
Virtual Meeting via Teleconference
The meeting will be streamed live over the internet at www.psrc.org.
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PUBLIC NOTICE: In accordance with the Governor’s Stay Home, Stay Healthy emergency proclamation,
PSRC's offices are closed to the public. No in-person meeting attendance is permitted.
The public is encouraged to follow the meeting via live stream at https://www.psrc.org/boards/watch-meetings
or listen by phone at 1-408-419-1715, Meeting ID: 982 680 824. Members of the public may submit comments
via email to [email protected] up to one hour before the meeting and comments will be provided to Board
members electronically during the meeting. Comments received after that deadline will be provided to Board
members after the meeting.
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1. Call to Order and Roll Call (10:00) - Executive Bruce Dammeier, President
2. Communications and Public Comment
3. President's Remarks
4. Executive Director's Report
5. Consent Agenda
a. Approve Minutes of Meeting held February 27, 2020
b. Approve Minutes of Meeting held April 16, 2020
c. Approve Contract Authorization to Purchase Network and IT Support Services
d. Approve Contract Authorization to Purchase Internet and Telephone Service
e. Adopt Routine Amendment to the 2019-2022 Transportation Improvement Program
f. Approve the 2020 Adjustment of PSRC’s Federal Transit Administration Funds
and Distribution of Funds to the FTA Regional Contingency List of Projects
6. New Business
a. Recommend Adoption of Supplemental Budget and Work Program Fiscal Years
2020-2021 -- Diana Lauderbach, PSRC
7. New Business
a. Approve 2020 Project Delivery and Supplemental Funding Action -- Kelly
McGourty, PSRC
8. Other Business
9. Next Meeting: SAVE THE DATE!
PSRC General Assembly (Virtual Meeting) – Thursday, June 25, 2020, 9 – 10 AM
10. Adjourn 11:00 AM
Board members please submit proposed amendments and materials prior to the meeting for distribution. Organizations/individuals may submit information for distribution. Send to Sheila Rogers, e-mail [email protected]; fax 206-587-4825; or mail.
Sign language and communication material in alternate formats can be arranged given sufficient notice by calling (206) 464-7090 or
TTY Relay 711. العربية| Arabic, 中文 | Chinese, Deutsch | German, Français | French, 한국어 | Korean, Русский | Russian,
Español | Spanish, Tagalog, Tiếng việt | Vietnamese, Call 206-587-4819.
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MINUTES Puget Sound Regional Council Executive Board Thursday, February 27, 2020 PSRC Board Room CALL TO ORDER AND ROLL CALL The meeting of the Executive Board was called to order at 10:10 a.m. by Executive Bruce Dammeier, President. The signatures on the Attendance Sheet, as well as documentation by staff, determined attendance and that a quorum was present. [To watch a video of the meeting and hear the full discussion, please go to: https://www.psrc.org/boards/watch-meetings.] Members and Alternates that participated for all or part of the meeting included: (**remote participation) Bruce Dammeier, Pierce County Executive—President Claudia Balducci, King County Councilmember—Vice President Don Anderson, City of Lakewood Mayor **Jay Arnold, City of Kirkland Deputy Mayor Glen Bachman, Port of Everett Commissioner **Nancy Backus, City of Auburn Mayor David Baker, City of Kenmore – Other Cities & Towns in King County Jeremy Barksdale, City of Bellevue Councilmember Angela Birney, City of Redmond Mayor - Other Cities & Towns in King County
Dow Constantine, King County Executive
**Allan Ekberg, City of Tukwila Mayor - Other Cities & Towns in King County
Becky Erickson, City of Poulsbo Mayor - Other Cities & Towns in Kitsap County **Cassie Franklin, City of Everett Mayor **Robert Gelder, Kitsap County Commissioner Kathy Lambert, King County Councilmember Andrew Lewis, City of Seattle Councilmember Sam Low, Snohomish County Councilmember **Dick Marzano, Port of Tacoma Commissioner Robin Mayhew, Washington State Department of Transportation James McNeal, City of Bothell Councilmember - Other Cities & Towns in King County
**Amy Ockerlander, City of Duvall Mayor - Other Cities & Towns in King County
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Armondo Pavone, City of Renton Mayor **Bill Pugh, City of Sumner Mayor - Other Cities & Towns in Pierce County Rob Putaansuu, City of Port Orchard Mayor Dana Ralph, City of Kent Mayor **Chris Roberts, City of Shoreline Councilmember - Other Cities & Towns in King County **Lynne Robinson, City of Bellevue Mayor Hester Serebrin, WA State Transportation Commissioner Dave Somers, Snohomish County Executive Peter Steinbrueck, Port of Seattle Commissioner Axel Strakeljahn, Port of Bremerton Commissioner **Penny Sweet, City of Kirkland Mayor Mike Todd, City of Mill Creek Councilmember - Other Cities & Towns in Snohomish County Barbara Tolbert, City of Arlington Mayor - Other Cities & Towns in Snohomish County Nancy Tosta, City of Burien Councilmember - Other Cities & Towns in King County
**Jeff Wagner, City of Covington Mayor - Other Cities & Towns in King County
**Greg Wheeler, City of Bremerton Mayor Derek Young, Pierce County Councilmember Members absent included: (*alternate present) Jenny Durkan, City of Seattle Mayor Jim Ferrell, City of Federal Way Mayor *Charlotte Garrido, Kitsap County Commissioner Lorena González, City of Seattle Councilmember *Roger Millar, WA State Department of Transportation Secretary Dan Strauss, City of Seattle Councilmember Victoria Woodards, City of Tacoma Mayor COMMUNICATIONS AND PUBLIC COMMENT The following people addressed the board:
• Alex Tsimerman
• Heather Rousey
• Tim Trohimovich PRESIDENT’S REMARKS President Bruce Dammeier welcomed the following new Executive Board members:
• Snohomish County Councilmember Sam Low
• City of Lakewood Mayor Don Anderson
• City of Redmond Mayor Angela Birney
• City of Port Orchard Mayor Rob Putaansuu
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COMMITTEE REPORT Operations Committee Vice President Claudia Balducci, Chair, Operations Committee, reported that at the Operations Committee meeting this morning, the committee recommended approval of the vouchers dated January 15 through February 14, 2020 in the amount of $1,261,047.54. The committee recommended approval of membership for the Tulalip Tribes. The committee also discussed the development of the Draft Supplemental Biennial Budget and Work Program and reviewed other standard reports. Vice President Balducci then called on Thu Le, PSRC HR Manager, who introduced the following new staff; and an FHWA visiting staffer.
• Adam Porton, Data and Planning Intern, Data Department
• Noah Boggess, Associate Economic Development Planner, Regional Planning
• Velyjha Southern, FHWA CONSENT AGENDA
ACTION: It was moved and seconded (Baker/Constantine) to remove item “f” from the Consent Agenda and to: (a) Approve Minutes of Meeting held January 23, 2020 (b) Approve Vouchers Dated January 15, 2020 through February 14, 2020 in the Amount of $1,261,047.54 (c) Approve Membership for Tulalip Tribes (d) Approve Black Diamond Comprehensive Plan Conditional Certification (e) Adopt Routine Amendment to the 2019-2022 Transportation Improvement Program, and (f) Approve Growth Management Policy Board Chair Appointment. The motion passed unanimously.
NEW BUSINESS Approve Growth Management Policy Board Chair Appointment Action to approve the appointment of a Growth Management Policy Board Chair was pulled from the Consent Agenda by Vice President Claudia Balducci for further discussion by the Executive Committee.
ACTION: It was moved and seconded (Balducci/Constantine) to postpone action on the Growth Management Policy Board Chair until March. The motion passed by 60 percent.
Adopt 2020 Regional Transportation Plan Amendment Ben Bakkenta, PSRC Director of Regional Planning, reported on a request to adopt a 2020 Regional Transportation Plan Amendment.
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The current plan was adopted in 2018, and some changes have occurred to projects throughout the region that require an amendment to the plan. To accommodate these changes, the region has adopted procedures to allow for “minor amendments” that may be approved by the Executive Board on an ad hoc basis. A minor amendment is consistent with the plan’s air quality conformity determination, environmental analysis under the State Environmental Policy Act (SEPA), and adopted financial strategy. The amendment added two new projects to the constrained plan: Seattle’s Thomas Street Project and Tacoma’s Historic Waterditch Trail Phase 3. It also moved two projects into the constrained list: Kitsap County’s SR 104 Realignment and WSDOT’s I-405 Corridor: I-5/I405 to 164th Street SW Auxiliary Lane. It revised six existing projects in the constrained plan, including three Sound Transit projects, two WSDOT projects, and one Pierce Transit project. Last, it included 12 administrative amendments for seven Sound Transit projects, three from King County and two from Seattle. At its meeting on February 13, the Transportation Policy Board recommended adoption of the amendment.
ACTION: It was moved and seconded (Erickson/Ralph) to adopt a minor amendment to the Regional Transportation Plan to reflect revisions to the Regional Capacity Project list as identified in Attachment A. The motion passed unanimously.
VISION 2050 Review Paul Inghram, PSRC Director of Growth Management, reviewed with the board two proposed amendments to the draft VISION 2050 plan. Snohomish County proposed that growth strategy allocations for Snohomish County be changed to match the draft plan released for public comment last July, which would increase the rural allocation by 12,000 and reduce about that number from the core cities and cities and town allocations. King County Councilmember Balducci proposed several edits related to housing, including two new action statements related to housing choice and house production. The board is asked to make a final recommendation on the plan at its March meeting, prior to the May General Assembly meeting where the final VISION 2050 plan would be adopted. INFORMATION ITEM Included in the agenda packet was information on the Draft Supplemental Biennial Budget and Work Program (FY 2020-2021).
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OTHER BUSINESS There was no other business brought before the board. NEXT MEETING The Executive Board will next meet on Thursday, March 26, 2020, 10 - 11:30 AM, PSRC Board Room. ADJOURN The meeting adjourned at 11:53 a.m. -------------------------------------------------------------------------------------------------------------------- Adopted this 28th day of May, 2020. ___________________________________ Executive Bruce Dammeier, President Puget Sound Regional Council ATTEST: ___________________________________ Josh Brown, Executive Director
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MINUTES Puget Sound Regional Council Emergency Meeting of the Executive Board Thursday, April 16, 2020 Virtual Meeting This meeting was conducted remotely. CALL TO ORDER AND ROLL CALL The emergency meeting of the Executive Board was called to order at 10:01 a.m. by Executive Bruce Dammeier, President. The meeting took place by teleconference. Roll call determined attendance and that a quorum was present. President Dammeier welcomed everyone and thanked them for quickly making
themselves available for this emergency meeting. He stated, “We have an opportunity
to bring much needed transit funding to the region in this unprecedented time and your
presence with us makes that possible.”
He stated “we are one hundred percent remote today due to the Governor’s Stay Home, Stay Safe emergency proclamation.” [To watch a video of the meeting and hear the full discussion, please go to: https://www.psrc.org/boards/watch-meetings.] Members and Alternates that participated for all or part of the meeting included: Bruce Dammeier, Pierce County Executive—President Claudia Balducci, King County Councilmember—Vice President Don Anderson, City of Lakewood Mayor Glen Bachman, Port of Everett Commissioner Nancy Backus, City of Auburn Mayor David Baker, City of Kenmore Mayor - Other Cities & Towns in King County Angela Birney, City of Redmond Mayor Becky Erickson, City of Poulsbo Mayor - Other Cities & Towns in Kitsap County Linda Farmer, City of Lakewood Councilmember Jim Ferrell, City of Federal Way Mayor Cassie Franklin, City of Everett Mayor Kathy Lambert, King County Councilmember
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Andrew Lewis, City of Seattle Councilmember Sam Low, Snohomish County Councilmember James McNeal, City of Bothell Councilmember - Other Cities & Towns in King County Roger Millar, WA State Department of Transportation Secretary Amy Ockerlander, City of Duvall Mayor - Other Cities & Towns in King County Armondo Pavone, City of Renton Mayor Rob Putaansuu, City of Port Orchard Mayor Bill Pugh, City of Sumner Mayor - Other Cities & Towns in Pierce County Dana Ralph, City of Kent Mayor Doug Richardson, City of Lakewood Mayor Chris Roberts, City of Shoreline Councilmember - Other Cities & Towns in King County Lynne Robinson, City of Bellevue Mayor Hester Serebrin, WA State Transportation Commissioner Dave Somers, Snohomish County Executive Peter Steinbrueck, Port of Seattle Commissioner Axel Strakeljahn, Port of Bremerton Commissioner Dan Strauss, City of Seattle Councilmember Penny Sweet, City of Kirkland Mayor Robert Thoms, City of Tacoma Councilmember Mike Todd, City of Mill Creek Councilmember - Other Cities & Towns in Snohomish County Barbara Tolbert, City of Arlington Mayor - Other Cities & Towns in Snohomish County Nancy Tosta, City of Burien Councilmember - Other Cities & Towns in King County Jeff Wagner, City of Covington Mayor – Other Cities & Towns in King County Derek Young, Pierce County Councilmember Members absent included: (*alternate present) Dow Constantine, King County Executive Jenny Durkan, City of Seattle Mayor *Allan Ekberg, City of Tukwila Mayor - Other Cities & Towns in King County Charlotte Garrido, Kitsap County Commissioner Lorena González, City of Seattle Councilmember Dick Marzano, Port of Tacoma Commissioner Greg Wheeler, City of Bremerton Mayor *Victoria Woodards, City of Tacoma Mayor COMMUNICATIONS AND PUBLIC COMMENT There were no public comment or communications received. NEW BUSINESS Approve the Distribution of Funding to the Region’s Transit Agencies
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Josh Brown, PSRC Executive Director, reported on the requested action to approve the distribution of funding to the region’s transit agencies. The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. This funding is targeted to address impacts from the COVID-19 crisis and better enable recovery across the region. PSRC worked closely with the region’s transit agencies on the distribution methodology for the CARES Act Funding and to distribute the $538 million available to the region. The distributions are based on the Federal Transit Administration’s apportionment formula.
ACTION: It was moved and seconded (Erickson/Strakeljahn) to approve the distribution of funding to the region’s transit agencies as identified in Attachment 1. The motion passed unanimously.
NEXT MEETING The Executive Board will next meet on Thursday, May 28, 2020, 2020, 10 - 11:30 AM. ADJOURN The meeting adjourned at 10:36 a.m. -------------------------------------------------------------------------------------------------------------------- Adopted this 28th day of May, 2020. ___________________________________ Executive Bruce Dammeier, President Puget Sound Regional Council ATTEST: ___________________________________ Josh Brown, Executive Director
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CONSENT AGENDA May 21, 2020 To: Executive Board From: Josh Brown, Executive Director Subject: Approve Contract Authorization to Purchase Network and IT Support
Services IN BRIEF Authorization by the Executive Board is required for the Executive Director to enter into a contract in excess of $10,000 per year. The Executive Board previously authorized consulting services to outsource computer network administration and support and the agency entered into contracts for these services. At this time authorization is requested to extend the current service contract. RECOMMENDED ACTION Recommend that the Executive Board authorize the Executive Director to enter into one or more contracts to purchase Information Technology (IT) support services not to exceed $50,000 for a period of one year. BUDGET IMPACT The adopted Biennial Budget and Work Program includes sufficient funds within overhead/information systems budget for this project for the current fiscal year. The proposed FY 2020-21 budget contains sufficient funds for the next biennium. DISCUSSION The PSRC, as a small agency, often needs information technology expertise and services that in-house staff cannot provide. Accordingly, PSRC has historically contracted with one or more firms for support services that include routine monitoring and maintenance/administration of the computer network as well as access to subject
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matter experts in specialized fields such as wireless networking, cloud-hosted disaster recovery and emerging technologies. Thus, the services provided are a combination of routine and project-based support. The current three-year contract for network and IT support services expires on June 30, 2020. New contract authorization is needed to secure the services of one or more firms to perform these services over the next year after which a new procurement will be conducted for future services. The recommended action will provide PSRC with one or more qualified vendors to perform these services. Costs are estimated at $30,000 to $45,000 annually based on past experience. For additional information, please contact Jerry Harless 206-464-5325; email [email protected].
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CONSENT AGENDA May 21, 2020 To: Executive Board From: Josh Brown, Executive Director Subject: Approve Contract Authorization to Purchase Internet and Telephone
Service IN BRIEF Authorization by the Executive Board is required for the Executive Director to enter into a contract in excess of $10,000 per year. A request is being made to authorize the purchase of internet and telephone service. RECOMMENDED ACTION Recommend that the Executive Board authorize the Executive Director to enter into one or more contracts to purchase internet and telephone service not to exceed $50,000 total for three years. BUDGET IMPACT The adopted Biennial Budget and Work Program includes sufficient funds within overhead/information systems budget for this project for the remainder of the current fiscal year. The proposed FY 2020-2021 budget contains sufficient funds for the next biennium. Funding for the third year is contingent upon approval of the FY 2020-2022 budget. DISCUSSION PSRC contracts for bundled internet and (landline) telephone services at a cost of approximately $12,200 per year (roughly one third for internet and two thirds for telephone) including taxes and fees. The current three-year contract expires May 31, 2020. Board authorization is needed to enter into a new contract for these services.
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Consistent with PSRC’s procurement policies, the staff will return to the marketplace and solicit proposals for these services with the intention of controlling operating costs. While rates are expected to be at or lower than the current contract, the amount of the authorization includes a contingency for potential increased bandwidth needs arising from PSRC’s increased use of cloud-based services and work-from-home network traffic. For more information, please contact Jerry Harless at 206-464-5325 or [email protected].
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CONSENT AGENDA May 21, 2020 To: Executive Board From: Josh Brown, Executive Director Subject: Adopt Routine Amendment to the 2019-2022 Transportation
Improvement Program IN BRIEF Six agencies submitted eleven projects this month for routine amendment into the Regional TIP. These projects are summarized in Exhibit A. These projects were awarded local, state, and federal funding through various processes, such as Connecting Washington funds managed by the Washington State Department of Transportation. PSRC staff reviewed the projects for compliance with federal and state requirements, and consistency with VISION 2040 and the Regional Transportation Plan. RECOMMENDED ACTION The Executive Board should adopt an amendment to the 2019-2022 Regional TIP to include the projects as shown in Exhibit A. DISCUSSION Under the Fixing America’s Surface Transportation (FAST) Act, PSRC has project selection authority for all projects programming regional funds from the Federal Highway Administration (FHWA) - Surface Transportation Block Grant Program (STP) and Congestion Mitigation and Air Quality Improvement Program (CMAQ) - and Federal Transit Administration (FTA) - Urbanized Area Formula Program (5307), State of Good Repair (5337), Bus and Bus Facilities Formula (5339), and Enhanced Mobility of Seniors and Individuals with Disabilities (5310). While PSRC does not have project selection authority for other types of federal, state, or local funds, the Executive Board does have responsibility for adding these projects to
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the Regional TIP. Each project must comply with requirements regarding plan consistency, air quality, and financial constraint. The attached Exhibit A illustrates the action needed to amend the Regional TIP. The recommended action would approve the TIP amendment request based on a finding of consistency with VISION 2040, the Regional Transportation Plan, and the air quality conformity determination of the Regional TIP. Approval is also based on a determination that funding is reasonably expected to be available to carry out the project. Information describing plan consistency, air quality conformity, and the funding basis for approving the request is described further below. Consistency with VISION 2040 and the Regional Transportation Plan The projects recommended for action were reviewed by PSRC staff and have been determined to be consistent with the multicounty policies in VISION 2040 and the Regional Transportation Plan. Air Quality Conformity The projects in Exhibit A were reviewed and it has been determined that a new air quality analysis and conformity determination is not required because each project falls into one or more of the following categories:
• It is exempt from air quality conformity requirements.
• It is an existing project already included in the current air quality modeling.
• It is a non-exempt project not able to be included in the regional model. Funding Reasonably Expected to be Available For the projects in Exhibit A, PSRC confirmed that the funds are reasonably expected to be available. PSRC’s Project Tracking Policies Detailed below are three requests from Kitsap Transit and one request from Everett Transit for modifications to PSRC’s FTA funds for this amendment. The modifications were found to be consistent with PSRC’s project tracking policies and were reviewed and recommended by the Transportation Operations Committee (TOC) via an online vote completed on March 25, 2020. Kitsap Transit requests a redistribution of $885,747 in 2019 FTA Earned Share funds. The redistribution is needed because construction costs have increased for the Silverdale Transit Center due to area market demand in Kitsap County. Therefore, Kitsap Transit requests to redistribute funds from its "Passenger Only Ferry: Kingston - Downtown Seattle" project to its "Silverdale Transit Center" project. Kitsap Transit has determined that the amount of funding needed to accomplish the work identified in the "Passenger Only Ferry: Kingston - Downtown Seattle" project scope can be completed
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using local and other federal funds. The "Silverdale Transit Center" project will use the increase in funding from the redistribution to meet the increased construction costs. Kitsap Transit requests a redistribution of $217,162 in 2018 FTA Earned Share funds. The redistribution is needed for additional funding for onboard vehicle technologies hardware for its bus and couch vehicles. Therefore, Kitsap Transit requests to redistribute funds from its "North Kitsap Base" project to its "Bus and OTR Coach Purchase" project. Kitsap Transit has determined that the amount of funding needed to accomplish the work identified in the "North Kitsap Base" project scope can be completed using local funds. The "Bus and OTR Coach Purchase" project will use the increase in funding from the redistribution to purchase onboard vehicle technologies. Kitsap Transit requests a redistribution of $270,861 in 2019 FTA Earned Share funds among phases in the “South Base” project. Kitsap Transit originally programmed funding to the Planning phase of the project in error, and this redistribution is needed to move these funds to the Preliminary Engineering (PE) phase. The "South Base" project will use the redistributed funding for environmental document preparation. Everett Transit requests a redistribution of $1,258,523 in 2019 FTA Earned Share funds. The redistribution will transfer these funds from the “2019 Everett Transit Preliminary Engineering & Design Operations Base” project to the FTA Emergency Relief Funding Program. The redistribution of funds will be used for operating costs under the Emergency Relief Program in order to continue providing transportation for essential workers and services. Everett Transit has realized a large financial impact due to COVID-19 and expects this financial impact to continue. With the impact of COVID-19 and the reduction of service for some time to come, Everett Transit is delaying Preliminary Engineering and Design of a new operations base, and the project will need to be reexamined at a future date. Federal Fund Source Descriptions The following is a list of state and federal funding sources that are referenced in Exhibit A. NHPP Provides support for the condition and performance of the
National Highway System (NHS). Connecting Washington State Connecting Washington Account. 5307(Urban) Federal Transit Administration urbanized area formula
program.
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STP (W) Surface Transportation Block Grant Program funds used for state highway system preservation and interstate reconstruction.
5339 Federal Transit Administration funds used to replace,
rehabilitate and purchase buses and related equipment and to construct bus-related facilities.
For more information, please contact Ryan Thompto at (206) 464-7122 or [email protected]. Attachments: Exhibit A 2
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Project(s) Proposed forRoutine Amendment to 2019-2022 TIP Exhibit A
Month: May
Year: 2020
Sponsor
Project TitleandWork Description Funding
PSRC Action Needed
OtherUPWPAmend
New Project/ Phase
Project Tracking
1. Everett Edgewater Bridge
New right of way and construction phases to remove and replace the existing bridge with a three span prestressed concrete girder bridge.
$9,600,000 Federal BR
$9,400,000 Local
$19,000,000 Total
2. Everett Transit Emergency Relief Funding
Funds from ET-44 "2019 Everett Transit Prelim Engineering & Design Operations Base" are being moved to the 5307 Emergency Relief Funding program which will be used to provide transportation for essential workers and services.
$1,263,599 Federal 5307(Urban)
$1,263,599 Total
3. Kitsap Transit Silverdale Transit Center
Existing project adding funds to provide a multi-modal transit center near SR 3 and SR303 in Silverdale, Washington. The transit center is centrally located near residences, commerce, social services and the Clear Creek trail and transit service will provide connections to Bainbridge Island and Bremerton ferry terminals.
$885,747 Federal 5307(Urban)
$885,747 Total
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Project TitleandWork Description Funding
PSRC Action Needed
OtherUPWPAmend
New Project/ Phase
Project Tracking
4. Kitsap Transit Bus and OTR Coach Purchase
Existing project adding funds for transit revenue vehicle purchases. The 2015- 2017 PSRC FTA funds will assist in acquiring approximately 11 vehicles and the 5310 funds and state funds will assist in acquiring approximately 27 vehicles. The 2018-2020 5307 funds and 2020 5339 funds will assist in acquiring approximately 21 vehicles. The 2019 5339 funds will be used to partially fund (1) heavy duty coach. The 2018 5307 funds will be matched with local and toll credit to fund on board vehicle technologies hardware.
$217,162 Federal 5307(Urban)
$64,907 State
$194,721 Local
$476,790 Total
5. Kitsap Transit South Base
New preliminary engineering phase in this project that includes upgrades and enhancements needed at Kitsap Transit's South Base facility in Port Orchard, WA. Capital project needs, impacts, and risks will be determined leading to design and construction.
$270,861 Federal 5339
$67,715 Local
$338,576 Total
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Project TitleandWork Description Funding
PSRC Action Needed
OtherUPWPAmend
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Project Tracking
6. Shoreline State Route 523 (N/NE 145th St), Aurora Avenue N to I-5, Phase 1 (I-5 to Corliss Avenue)
New right of way phase for project that includes design/engineering and environmental phase of the 145th Street Improvement Project from Aurora Avenue N (SR99) to Interstate 5. Design elements will be determined as part of the City's route development plan process and may include capacity, operational, safety and transit speed and reliability improvements as well as nonmotorized transportation upgrades. The project is planned for delivery in phases/segments. Phase 1 (SL-16A) is from I-5 to Corliss Avenue, Phase 2 (SL16B) is from Corliss Avenue to Wallingford Avenue, and Phase 3 (SL-16C) is from Wallingford Avenue to Aurora Avenue.
$13,572,776 Connecting Washington
$13,572,776 Total
7. WSDOT Northwest Region
I-5/Southbound S Spokane St to I-90 Vicinity - Deck Overlay & Expansion Joint
New construction phase for project where the existing sliding plate expansion joints on Bridge 5/536W, 5/538S-W, 5/539W, 5/539SCD, 5/538S-E on I-5 southbound need replacement. Bridge deck rehabilitation is to grind and place polyester concrete overlay.
$21,703,546 Federal STP(W)
$442,929 Local
$22,146,475 Total
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Project TitleandWork Description Funding
PSRC Action Needed
OtherUPWPAmend
New Project/ Phase
Project Tracking
8. WSDOT Northwest Region
I-405/SR 522 to SR 527 - Widening & Express Toll Lane
New project with preliminary engineering and right of way phases that will widen I-405 to add a new lane in both directions to create a dual express toll lane system from SR 522 to SR 527, an extension of the existing express toll lane system from Bellevue to Lynnwood. This project will also make improvements to the SR 522 and SR 527 interchanges. This is a multi-year project and the programming reflects the funds available within the span of the regional TIP.
$34,127,405 Local
$34,127,405 Total
9. WSDOT Northwest Region
I-5/Southbound Lake Washington Ship Canal Bridge - Deck Overlay
New project with preliminary engineering funds to repair and resurface the existing bridge deck, including transverse joint seals and expansion joints to maintain structural integrity, continue safe operations of the highway, and extend the life of the bridge. This is a multi-year project and the programming reflects the funds available within the span of the regional TIP.
$1,614,354 Federal STP(W)
$159,662 Local
$1,774,016 Total
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Project TitleandWork Description Funding
PSRC Action Needed
OtherUPWPAmend
New Project/ Phase
Project Tracking
10. WSDOT Northwest Region
US 2/Corridor Safety Improvements
New project with preliminary engineering, right of way, and construction funds that will provide safety enhancements on US 2 between Snohomish and Skykomish. The project is evaluating a number of strategies such as signing, signal timing revisions, 2' median with rumble strips, and intersection improvements.
$17,000,000 Connecting Washington
$17,000,000 Total
11. WSDOT South Central Region
I-90/SR 906 West Summit Bridge - Deck Rehabilitation
New project with preliminary engineering and construction funding to repair and resurface the existing bridge deck to maintain the structural integrity, continue safe operation of the highway and extend the life of the bridge.
$3,777,122 Federal NHPP
$84,258 Local
$3,861,380 Total
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Doc ID 2831
CONSENT AGENDA May 21, 2020 To: Executive Board From: Josh Brown, Executive Director Subject: Approve the 2020 Adjustment of PSRC’s Federal Transit
Administration Funds and Distribution of Funds to the FTA Regional Contingency List of Projects
IN BRIEF In February 2020, PSRC was notified of the region’s final allocation for its federal fiscal year (FFY) 2020 Federal Transit Administration (FTA) funds. FTA requires that PSRC review the estimates used to program its FTA funds with the actual allocation approved by Congress on an annual basis. Due to the final allocation being higher than the original estimates used for programming the FTA funds, there is an additional $41.1 million available for distribution. A summary of the funds originally programmed and the adjustments for FFY 2020 is provided in Attachment A. The recommendation of the Transportation Operators Committee (TOC) for the adjustments, including the distribution of additional funds to projects, is contained in Attachment B. RECOMMENDED ACTION The Executive Board should approve the adjustments and $41.1 million in additional FFY 2020 FTA funds to the list of projects as shown in Attachment B. DISCUSSION PSRC’s 2020 FTA funds were originally distributed to projects as part of the 2016 project selection process using an estimate based on previous funding levels. FTA requires that PSRC review the estimates with the actual allocation approved by Congress on an annual basis. In February 2020 PSRC was notified of the region’s final allocation of FFY 2020 FTA funds. The final 2020 allocation is higher than originally estimated, providing an increase of approximately $41.1 million to the region.
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There are three urbanized areas (UZAs) in the region, as designated by the U.S. Census. These are the Seattle-Tacoma-Everett UZA, the Bremerton UZA and the Marysville UZA. Kitsap Transit and Community Transit are the sole transit agencies within the Bremerton and Marysville UZAs, respectively. In the Seattle-Tacoma-Everett UZA, there are multiple transit agencies, including three agencies that provide service within the Seattle-Tacoma-Everett UZA but are located outside of it. These include Kitsap Transit in Kitsap County, Intercity Transit in Thurston County, and Skagit Transit in Skagit County. Per adopted regional policy, these external agencies are able to access the FTA funds earned from the service they provide within the Seattle-Tacoma-Everett UZA. Since Kitsap Transit and Community Transit are the only transit agencies operating in the Bremerton and Marysville UZAs, FTA funds within those UZAs are distributed entirely through an earned share process. In the Seattle-Tacoma-Everett UZA, approximately 86% of the FTA funds earned are based on the service and operating characteristics of the transit agencies providing service to the UZA. Per adopted regional policy, this portion of the funds is distributed to each transit agency based on their earnings. The remaining funds, approximately 14%, come to the region based on regional attributes such as population density. This portion of the funds is distributed via a regional competition. The $41.1 million in additional FFY 2020 FTA funds is the net total to the region, reflecting both increases and decreases in amounts earned by each transit agency, as well as an increase to the regional portion of funds in the Seattle-Tacoma-Everett UZA, resulting in approximately $3.6 million being recommended for distribution to projects on the FTA Regional contingency list. A summary of the changes between the estimates used for programming as part of the 2016 project selection process and the final 2020 allocation amounts is contained in Attachment A. As part of the FFY 2020 FTA annual adjustments, two agencies seek to allocate funds to two new projects. Kitsap Transit proposes to use $1,049,427 in funds for its Transit Operations project, and King County Metro proposes to use $900,000 in funds for its Trolley System Master Drawing Program. Since these projects are new, per adopted policy they will be released for public comment from May 21 through June 11, 2020; should public comments be received in opposition to these projects, the projects will return for consideration by the Executive Board at its July meeting. Additionally, Everett Transit is seeking to redistribute $1,258,523 of these formula funds to the FTA Emergency Relief Program to help with the agency’s emergency-related operating
expenses. For additional information, please contact Sarah Gutschow at [email protected] or (206) 587-4822. Attachments: Attachment A - 2020 Net Adjustment Amounts
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Attachment B - TOC Recommendation of FFY 2020 FTA Earned Share and Preservation Funding Adjustments Attachment C - TOC Recommendation of FFY 2020 FTA Contingency Funding
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Urbanized Area (UZA) Original Award Final Amount AdjustmentBremerton $3,758,611 $4,481,523 $722,912Marysville $2,180,400 $2,428,211 $247,811Seattle-Tacoma-Everett $154,952,217 $195,033,493 $40,081,276
Total for all three UZAs $160,891,228 $201,943,227 $41,051,999
Bremerton UZA Funding Original Award Final Amount AdjustmentKitsap Transit $3,731,944 $4,454,856 $722,912
PSRC Planning and Programming $26,667 $26,667 $0
Total for Bremerton UZA $3,758,611 $4,481,523 $722,912
Marysville UZA Funding Original Award Final Amount AdjustmentCommunity Transit $2,163,734 $2,411,545 $247,811
PSRC Planning and Programming $16,666 $16,666 $0
Total for Marysville UZA $2,180,400 $2,428,211 $247,811
Seattle-Tacoma-Everett (STE) UZA Original Award Final Amount Adjustment
Community Transit $8,439,000 $11,346,985 $2,907,985 Everett Transit $1,442,128 $1,433,591 ($8,537)Intercity Transit $0 $2,158,431 $2,158,431 King County Metro $72,135,840 $83,965,283 $11,829,443 Kitsap Transit $0 $538,909 $538,909 Pierce Transit $7,969,463 $8,351,312 $381,849 PSRC Planning and Programming $1,206,667 $1,206,667 $0 City of Seattle $1,434,359 $1,421,835 ($12,524)Skagit Transit $0 $350,624 $350,624 Sound Transit $40,123,307 $56,836,838 $16,713,531 Washington State Ferries $11,551,453 $13,167,553 $1,616,100
Projects awarded funds through the regional FTA competition
$10,650,000 $14,255,465 $3,605,465
Total for STE UZA $154,952,217 $195,033,493 $40,081,276
$41,051,999
ATTACHMENT A: SUMMARY OF PSRC'S FFY 2020 FTA FUNDING ADJUSTMENTS
Regional Competition & Contingency List Funding
Earned Share and Preservation Set Aside Funding
Total of All Three UZAs for FFY 2020 FTA Adjustments
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Sponsor Project Original AwardRecommended
Adjustment Redistributions Final Amount
Passenger Only Ferry System Preventive Maintenance 232,583$ 54,083$ -$ 286,666$
Bus and OTR Coach Purchase 3,499,361$ 62,639$ -$ 3,562,000$
Transit Operations (2018-2020)* -$ 606,190$ -$ 606,190$
PSRC Regional Transportation Planning and Programming, FY19-21 26,667$ -$ -$ 26,667$
Total 3,758,611$ 722,912$ -$ 4,481,523$
Sponsor Project Original AwardRecommended
Adjustment Redistributions Final Amount
Marysville UZA Transit Operations 1,300,000$ -$ (1,300,000)$ -$
Preventive Maintenance 647,990$ -$ (647,990)$ -$
Transit Revenue Vehicles 2018-2020 215,744$ 247,811$ 1,947,990$ 2,411,545$
PSRC Regional Transportation Planning and Programming, FY19-21 16,666$ -$ -$ 16,666$
Total 2,180,400$ 247,811$ -$ 2,428,211$
Sponsor Project Original AwardRecommended
Adjustment Redistributions Final Amount
Community Transit Transit Revenue Vehicles 2018-2020 8,439,000$ 2,907,985$ -$ 11,346,985$
Total 8,439,000$ 2,907,985$ -$ 11,346,985$
Everett Station Preventive Maintenance and Rehabilitation 64,299$ (6,164)$ -$ 58,135$
Everett Transit Preventive Maintenance for Vehicle Fleet 1,282,298$ (23,775)$ (1,258,523)$ -$
Transit Revenue Vehicles 95,531$ -$ (95,531)$ -$
2018 Everett Transit Passenger Amenities -$ 21,402$ 95,531$ 116,933$
Emergency Relief Program -$ -$ 1,258,523$ 1,258,523$
Total 1,442,128$ (8,537)$ -$ 1,433,591$
Intercity Transit Pattison MOA Base Rehabilitation and Expansion -$ 2,158,431$ -$ 2,158,431$
Total -$ 2,158,431$ -$ 2,158,431$
Seattle Central Waterfront Regional Passenger-Only Ferry Terminal 1,052,345$ -$ -$ 1,052,345$
Colman Dock Passenger Only Ferry Float Replacement -$ 710,000$ -$ 710,000$
King County Ferry District Vessel Maintenance Project FFY 2018-2020 784,153$ -$ -$ 784,153$
Trolley Pole Replacement 800,000$ -$ -$ 800,000$
Bus Replacements 27,991,714$ 7,063,827$ -$ 35,055,541$
Vehicle, Equipment and Facilities Maintenance 2018-2020 28,000,000$ (406,737)$ -$ 27,593,263$
500K Substation Breaker Replacement 1,000,000$ -$ -$ 1,000,000$
Atlantic Base Maintenance Building HVAC Replacement 1,834,283$ -$ -$ 1,834,283$
Atlantic Base Pavement Replacement 9,673,345$ 3,562,353$ -$ 13,235,698$
Atlantic Base Vehicle Maintenance Bus Lifts 1,000,000$ -$ -$ 1,000,000$
Trolley System Master Drawing Program* -$ 900,000$ -$ 900,000$
Total 72,135,840$ 11,829,443$ -$ 83,965,283$
Passenger Only Ferry System Preventive Maintenance -$ 46,665$ -$ 46,665$
Bus and OTR Coach Purchase -$ 49,007$ -$ 49,007$
Transit Operations (2018-2020) -$ 443,237$ -$ 443,237$
Total -$ 538,909$ -$ 538,909$
ADA Service -$ 303,892$ 306,266$ 610,158$
Clean Fuels Bus Replacement/Expansion 2017-2020 7,969,463$ 77,957$ (306,266)$ 7,741,154$
Total 7,969,463$ 381,849$ -$ 8,351,312$
PSRC Regional Transportation Planning and Programming, FY19-21 1,206,667$ -$ -$ 1,206,667$
Total 1,206,667$ -$ -$ 1,206,667$
Streetcar System Maintenance 430,106$ -$ -$ 430,106$
Monorail System Maintenance 1,004,253$ (12,524)$ -$ 991,729$
Total 1,434,359$ (12,524)$ -$ 1,421,835$
Skagit Transit Skagit Transit Maintenance Operations and Administration Facility -$ 350,624$ -$ 350,624$
Total -$ 350,624$ -$ 350,624$
Northgate Link (UW Station to Northgate) 19,715,680$ 5,149,954$ -$ 24,865,634$
Regional Express Bus Program (2018-2020) 9,460,089$ 3,010,035$ -$ 12,470,124$
Sounder and Link State of Good Repair (2018-2020) 10,947,538$ 8,553,542$ -$ 19,501,080$
Total 40,123,307$ 16,713,531$ -$ 56,836,838$
Seattle Multimodal Terminal at Colman Dock 4,345,709$ -$ -$ 4,345,709$
Vessel Preservation and Improvement (2018-2020) 7,205,744$ 1,616,100$ -$ 8,821,844$
Total 11,551,453$ 1,616,100$ -$ 13,167,553$
Total 144,302,217$ 36,475,811$ -$ 180,778,028$
* These are new projects and will therefore be released for a 20-day public comment period; should any comments be submitted in opposition, the projects will return to the board for consideration at their July 2020 meeting.
Washington State Ferries
ATTACHMENT B: TOC Recommendation of FFY 2020 FTA Earned Share and Preservation Funding Adjustments by Project
Bremerton UZA
Kitsap Transit
Marysville UZA
Community Transit
Sound Transit
Kitsap Transit
Everett Transit
King County Metro
Pierce Transit
City of Seattle
Seattle-Tacoma-Everett UZA - Earned Share & Preservation Set Aside Funding
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Table 1: Original FFY 2020-2022 AwardsSponsor Project FFY 2020 Award FFY 2021 Award FFY 2022 Award
Sound Transit Regional Express Bus Program (2018-2020) $6,803,547
King County/Metro KCM System Expansion Eighth Base $913,878
Sound Transit Downtown Redmond Link Extension $2,932,575 $4,067,425
Community Transit Swift BRT Orange Line $2,932,575 $2,067,425
Sound Transit I-405 Bus Rapid Transit $5,932,575
Pierce Transit Pacific Avenue/SR 7 BRT Buses $5,000,000
King CountyRapidRide Totem Lake to Eastgate Passenger and Access Improvements
$4,000,000
TOTAL: $10,650,000 $12,000,000 $12,000,000
Table 2: Revised Awards Based on Advancement of FFY 2021-2022 AwardsSponsor Project FFY 2020 Award FFY 2021 Award FFY 2022 Award
Sound Transit Regional Express Bus Program (2018-2020) $6,803,547
King County/Metro KCM System Expansion Eighth Base $913,878
Sound Transit Downtown Redmond Link Extension $6,538,040 $461,960
Community Transit Swift BRT Orange Line $2,932,575 $2,067,425
Sound Transit I-405 Bus Rapid Transit $3,605,465 $2,327,110
Pierce Transit Pacific Avenue/SR 7 BRT Buses $5,000,000
King CountyRapidRide Totem Lake to Eastgate Passenger and Access Improvements
$4,000,000
TOTAL: $14,255,465 $12,000,000 $8,394,535
Table 3: Contingency Funding Recommendation for Freed-Up FFY 2022 FundsSponsor Project FFY 2022 Award
Sound Transit I-405 Bus Rapid Transit 1,067,425$ Pierce Transit Pacific Avenue/SR 7 BRT Buses $ 2,000,000
King County MetroRapidRide Totem Lake to Eastgate Passenger and Access Improvements $ 538,040
TOTAL: 3,605,465$
ATTACHMENT C: TOC Recommendation of FFY 2020 FTA Regional Contingency List Project Funding
Per adopted contingency list procedures, since FTA funds are awarded and expended based on specific fiscal years, the first priority for new funds is to advance projects previously awarded in the regional competition. FFY 2020-2022 funds were originally awarded as part of the 2016 project selection process, with the regional competition conducted in 2017. For FFY 2020, there is an additional $3,605,465 in additional regional competitive funds available from the final allocation.
The charts below illustrate 1) the original awards of regional competitive funds for 2020-2022; 2) the advancement of funds per adopted policy from 2021 to 2020, and 2022 to 2021; and finally 3) the distribution of freed up 2022 funds to a project on the adopted contingency list.
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Doc ID 2828
ACTION ITEM May 21, 2020 To: Executive Board From: Josh Brown, Executive Director Subject: Recommend Adoption of Supplemental Budget and Work Program
Fiscal Years 2020-2021 IN BRIEF Last May, PSRC’s General Assembly adopted a two-year budget and work program, which runs from July 1, 2019 through June 30, 2021. The adopted biennial budget includes an option to make an adjustment with a supplemental budget after the first year. Information on the proposed Supplemental Budget and Work Program was given to the Executive Board, Transportation Policy Board, Growth Management Policy Board, Regional Staff Committee, and the Economic Development Board during the month of February 2020 and members were invited to forward any comments to the Operations Committee. There were no comments received. The Proposed Supplemental FY2020-2021 Budget includes one change in previous direction from the Operations Committee in response to the COVID-19 pandemic. PSRC has eliminated the 4% membership dues increase for FY2021. This revision will reduce revenue and contingency reserve by $93,000. In recent years PSRC has used all increases in membership dues to build up the contingency reserve. The freezing of the dues is the same practice PSRC followed during the Great Recession to support our membership. On May 28, 2020, the Executive Board will be asked to recommend the Fiscal Years 2020-2021 Supplemental Budget and Work Program for adoption by the General Assembly on June 25, 2020. The Proposed Supplemental Budget and Work Program, which can be viewed at https://www.psrc.org/about/budget, provides an overview of the
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agency’s major work elements and describes the changes that are proposed since the last amendment to the budget. RECOMMENDED ACTION 1. Recommend approval of the FY 2020-2021 Supplemental Biennial Budget
and Work Program by the Executive Board and recommend adoption by the General Assembly on June 25, 2020.
2. Recommend that the General Assembly adopt Resolution PSRC-A-2020-01
authorizing the submittal of the adopted Supplemental Fiscal Year 2020-2021 Biennial Budget and Work Program to the appropriate federal and state funding agencies.
BUDGET IMPACT The Proposed Supplemental Biennial Budget and Work Program FY 2020-2021 of $32.81 million includes an increase in revenues and expenditures of $4.82 million since the last amendment in January 2020. Estimated Revenues: $32.81 million
• Increase of $1.10 million of State and Federal funds due to updated projections
• Reduction of $93,000 in Local funds due to no dues increase in FY2021
• Increase of $4.26 million in carryover of grant and local funds from previous
biennium
• Reduction of $440,000 in State/Federal/Local Anticipated now classified under
State and Federal funds
Estimated Expenses: $32.81 million
• Increase of $778,000 in overhead to reflect prior biennium’s under allocated
costs
• Increase of $1.80 million in Direct/Consultant related to carryover State and
Federal Grant funds
• Reduction of $440,000 of anticipated now classified under State and Federal
Funds
• Increase of $2.78 million of Encumbered for Future Work to reflect grants
expected to carry over into next biennium
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• Reduction of $93,000 in Contingency due to suspension of dues increase in
FY2021
DISCUSSION PSRC is funded through a combination of federal and state grants and local funds. The federal grants traditionally make up nearly 68 percent of the funding, while state grants contribute about 7 percent. Local funds provide 25 percent and are used to match the state and federal grants, and also fund work not covered by federal and state grants. For additional information, please call Diana Lauderbach, PSRC Chief Financial Officer, at (206) 464-5416 or email [email protected]. Attachments: 1 - Resolution GA2020 2 - Tables 1-5 3 - Projections FY20-25
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RESOLUTION NO. PSRC-A-2020-01
A RESOLUTION of the Puget Sound Regional Council Authorizing Submittal of the Supplemental Fiscal Years 2020-2021 Biennial
Budget and Work Program WHEREAS, the General Assembly of the Puget Sound Regional Council (PSRC), at its meeting on May 30, 2019, adopted the Biennial Budget and Work Program for Fiscal Years 2020-2021; WHEREAS, that the Executive Director of the Puget Sound Regional Council is authorized to submit to the federal and state agencies the grant application to carry out the Biennial Budget and Work Program, and all supporting information, including procedures to ensure compliance with the requirements of the U.S. Department of Transportation, the Economic Development Administration; the Environmental Protection Agency; the Federal Aviation Administration; the United States Geological Survey; and the Washington State Department of Transportation. NOW THEREFORE BE IT RESOLVED that the Executive Director is designated as the authorized official to execute grant contracts on behalf of the Puget Sound Regional Council with the United States Department of Transportation, the Economic Development Administration; the Environmental Protection Agency; the Federal Aviation Administration; the United States Geological Survey; and the Washington State Department of Transportation in support of the adopted budget and work program; and BE IT FURTHER RESOLVED that the Executive Director of PSRC is authorized to incur costs beginning on July 1, 2020, and receive planning monies from the federal and state agencies and local jurisdictions pursuant to the adopted Biennial Budget and Work Program for Fiscal Years 2020-2021 for the Puget Sound Regional Council. ADOPTED by the Assembly this 25th day of June, 2020. __________________________________ Bruce Dammeier, Executive Pierce County President, Puget Sound Regional Council ATTEST:______________________________ Josh Brown, Executive Director
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Proposed January 2020Supplemental Amended
Basic Funding FY2020-2021 FY2020-2021 VarianceState $2,117,000 $1,576,000 $541,000Federal $17,196,000 $16,642,000 $554,000Local Funds, EDD and Service Income $4,648,000 $4,741,000 ($93,000)Carryover (a) $8,850,000 $4,588,000 $4,262,000State/Federal/Local Anticipated $0,000 $440,000 ($440,000)
Total $32,811,000 $27,987,000 $4,824,000
Proposed January 2020Supplemental Amended
Basic Funding FY2020-2021 FY2020-2021 VarianceSalaries (b) $11,605,000 $11,605,000 $0,000Benefits (c) $7,657,000 $7,657,000 $0,000Overhead $4,997,000 $4,219,000 $778,000s+b+oh $24,259,000 $23,481,000 $778,000Direct $702,000 $659,000 $43,000Consultant $3,204,000 $1,447,000 $1,757,000Anticipated $0,000 $440,000 ($440,000)Encumbered for Future Work $2,798,000 $20,000 $2,778,000Contingency Reserve PSRC $1,847,000 $1,940,000 ($93,000)
Total $32,811,000 $27,987,000 $4,824,000
Proposed January 2020Supplemental Amended
FY2020-2021 FY2020-2021 VariancePlanning Management 3 3 - Regional Growth Planning 6 6 - Transportation Planning 16 17 (1)
Subtotal Planning 25 26 (1) Economic Development District 1 1 - Data 19 19 - Council Support 4 3 1 Communications 5 3 2 Administrative Services (d) 13 14 (1)
Total (e) 67 66 1
Notes:(a) Carryover are available funds that remain unspent in the previous budget cycle and can be used in the next budget cycle.(b) Includes all agency staff salaries for the two year period. Assume 5% merit pool first year and 5% merit pool second year and allowance for salary survey results.(c) Benefits include vacation, sick leave, holiday, retirement medical, dental, short and long term disability, life, a deferred compensation plan, etc. (d) Administrative Services include: Executive Administration, Finance, HR, IT, Information Center, and Graphics.(e) Staffing increased overall due to additional Finance Staff. Positions may be divided between two or more departments. See Appendix A for detailed staffing breakdown.
Table 3 - Staffing Comparison by Task
Table 2 - Expenditure Comparison Summary
Table 1 - Revenue Comparison Summary
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Proposed January 2020Supplemental Amended
Basic Funding FY2020-2021 FY2020-2021 VarianceGrant and Local Revenue
Planning fundsRegional Transportation Planning Org $1,767,000 $1,226,000 $541,000Federal Transit Administration (MPO) and $3,250,000 $3,094,000 $156,000Federal Highway Administration (MPO) $9,046,000 $8,648,000 $398,000
Subtotal Planning funds $14,063,000 $12,968,000 $1,095,000
Project FundingFTA/5307 $2,500,000 $2,500,000 $0,000Estimated STBGP $2,000,000 $2,000,000 $0,000FTA/5310 $200,000 $200,000 $0,000
Subtotal Project Funds $4,700,000 $4,700,000 $0,000
Local FundingLocal Membership Dues $3,300,000 $3,367,000 ($67,000)EDD Membership Dues (a) $290,000 $295,000 ($5,000)
Subtotal Membership Dues $3,590,000 $3,662,000 ($72,000)Transit Agency Dues $1,058,000 $1,079,000 ($21,000)
Subtotal Local Funding $4,648,000 $4,741,000 ($93,000)
Grant and Local Revenue Subtotal $23,411,000 $22,409,000 $1,002,000
Project Specific RevenueWSDOT - Passenger Only Ferry $350,000 $350,000 $0,000
Subtotal Project Specific Revenue $350,000 $350,000 $0,000
CPSEDD RevenueCPSEDD - EDA Planning Grant $200,000 $200,000 $0,000
Subtotal CPSEDD Revenue $200,000 $200,000 $0,000
Carryover PSRC $8,850,000 $4,588,000 $4,262,000Basic Funding Total $32,811,000 $27,547,000 $5,264,000
Anticipated FundingFAA Anticipated $0,000 $0,000 $0,000Anticipated MPO $0,000 $440,000 ($440,000)
Anticipated Funding Total $0,000 $440,000 ($440,000)Total $32,811,000 $27,987,000 $4,824,000
(a) EDD Membership dues have been collected from PSRC membership since 2005 to support Economic Development.
Proposed January 2020Supplemental Amended
Basic Funding FY2020-2021 FY2020-2021 VarianceBasic Funding MatchMPO combined $1,919,000 $1,833,000 $86,000Other Federal - FTA 5307 $625,000 $625,000 $0,000Other Federal STBGP $312,000 $312,000 $0,000EDA Match $200,000 $200,000 $0,000Anticipated Funding Match
Anticipated MPO $0,000 $0,000 $0,000Contingency EDD Dues $17,000 $0,000 $17,000Contingency $248,000 $356,000 ($108,000)Balance of EDD Local Dues $73,000 $95,000 ($22,000)Balance of Local Dues $1,254,000 $1,320,000 ($66,000)
Total $4,648,000 $4,741,000 ($93,000)
Table 5 - Distribution of Matching funds
Table 4 - Revenue Comparison by Source
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Supplemental Projected Projected Biennial Biennial Biennial
Basic Funding FY2020-2021 FY2022-2023 FY2024-2025State $2,117,000 $1,253,000 $1,253,000Federal $17,196,000 $17,196,000 $17,196,000Local Funds, EDD and Service Income $4,648,000 $4,930,000 $5,332,000Carryover (a) $8,850,000 $6,654,000 $5,459,000State/Federal/Local Anticipated $0,000 $414,000 $1,147,000
Total $32,811,000 $30,447,000 $30,387,000- - -
Supplemental Projected Projected Biennial Biennial Biennial
Basic Funding FY2020-2021 FY2022-2023 FY2024-2025Salaries (b) $11,605,000 12,617,000 13,911,000Benefits (c) $7,657,000 $8,609,000 $9,699,000Overhead (d) $4,997,000 $4,298,000 $4,417,000s+b+oh $24,258,000 $25,524,000 $28,026,000Direct $702,000 $470,000 $491,000Consultant $3,204,000 $1,500,000 $1,500,000Encumbrance/Anticipated (e) $2,797,000 $1,873,000 $1,147,000Contingency/Reserve PSRC $1,848,000 $2,129,000 $2,531,000
Total $32,811,000 $31,495,000 $33,695,000Variance (Revenues - Expenditures) ($0,000) ($1,049,000) ($3,309,000)
0.00% 3.33% 9.82%
Supplemental Projected Projected Biennial Biennial Biennial
FY2020-2021 FY2022-2023 FY2024-2025Planning Management 3 3 3 Regional Growth Planning 6 6 6 Long-Range Transportation Planning 16 16 16
Subtotal Planning 25 25 25 Economic Development District 1 1 1 Technical And Data Services 19 19 19 Council Support 4 4 4 Communications 5 5 5 Administrative Servcies (f) 13 13 13
Total 67 67 67
(a) Carryover are available funds that remain unspent in the previous budget cycle and can be used in the next budget cycle.(b) Includes all agency staff salaries for the two year period. Assume 5% merit per year (c) Benefits include vacation, sick leave, holiday, retirement medical, dental, short and long term disability, life, a deferred compensation plan, etc. (d) Overhead assumes a growth of 5% per year on some expenses.(e) Encumbrance/Anticipated includes State/Federal/Local Anticipated, Tenant Improvement, and Local Match for Anticipated.
Anticipated - $0; Encumbered for future work - $2,798,000.(f) Administrative Services include: Finance, HR, IT, Information Center, and Graphics*Any and all lobbying will be paid with local funds.
Table 9 - Revenue Comparison Summary
Table 10 - Expenditure Comparison Summary
Table 11 - Staffing Comparison by Task
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Supplemental Projected Projected Biennial Biennial Biennial
Basic Funding FY2020-2021 FY2022-2023 FY2024-2025Grant and Local Revenue
Planning fundsRegional Transportation Planning Org $1,767,000 $1,253,000 $1,253,000Federal Transit Administration (MPO) and $3,250,000 $3,250,000 $3,250,000Federal Highway Administration (MPO) $9,046,000 $9,046,000 $9,046,000
Subtotal Planning funds $14,063,000 13,549,000 13,549,000Project Funding
FTA/5307 $2,500,000 $2,500,000 $2,500,000FTA/5310 $200,000 $200,000 $200,000STBGP $2,000,000 $2,000,000 $2,000,000
Subtotal Project Funds $4,700,000 $4,700,000 $4,700,000
Local FundingLocal Membership Dues $3,300,000 $3,500,000 $3,786,000EDD Membership Dues (a) $290,000 $307,000 $332,000
Subtotal Membership Dues $3,590,000 $3,807,000 $4,118,000Transit Agency Dues $1,058,000 $1,122,000 $1,214,000
Subtotal Local Funding $4,648,000 $4,930,000 $5,332,000
Grant and Local Revenue Subtotal $23,411,000 $23,179,000 $23,581,000Project Specific Revenue
WSDOT - Passenger Only Ferry $350,000 $0,000 $0,000Subtotal Project Specific Revenue $350,000 $0,000 $0,000
CPSEDD RevenueCPSEDD - EDA Planning Grant $200,000 $200,000 $200,000
Subtotal CPSEDD Revenue $200,000 $200,000 $200,000Carryover PSRC $8,850,000 $6,654,000 $5,459,000
Basic Funding Total $32,811,000 $30,033,000 $29,240,000
Anticipated FundingAnticipated MPO (b) $0,000 $414,000 $1,147,000
Anticipated Funding Total $0,000 $414,000 $1,147,000Total $32,811,000 $30,447,000 $30,387,000
(a) EDD membership dues have been collected by PSRC membership since 2005 to support Economic Development function.(b) Anticipated MPO reflects a 2% per year increase in FHWA MPO Funding. Subject to FAST Act Funding.*Table shows a 4% per year dues increase beginning FY2022 through FY2025.
Table 12 - Revenue Comparison by Source
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Doc ID 2832
ACTION ITEM To: Executive Board From: Josh Brown, Executive Director Subject: Approve 2020 Project Delivery and Supplemental Funding Action
IN BRIEF In 2019, the Executive Board approved updated policies and procedures for achieving the annual delivery targets for PSRC’s Federal Highway Administration (FHWA) funds, including the process to follow should a supplemental funding action be necessary to meet the target. For the 2020 delivery target, staff has followed those procedures and a supplemental funding action is required. Information is provided below on the target need and the recommendation for funding immediately ready to go projects on the adopted prioritized contingency list of projects. In addition, there is a request by the City of Seattle for an exception to the adopted procedures as applied. RECOMMENDED ACTION The Executive Board should approve a supplemental funding action to award PSRC’s FHWA funds to the list of projects as identified in Attachment 1.
DISCUSSION
PSRC has been monitoring the progress of projects awarded PSRC’s federal funds through a project tracking system first implemented in 2000. The adopted project tracking policies are designed to ensure the timely use of PSRC funds and to increase the delivery of transportation investments that support the region’s long-range plans. The project tracking program has evolved over the years to ensure successful delivery of projects by addressing issues of delayed projects and the potential risk of losing unused funding. This evolution has included responding to the new annual delivery target requirement begun in 2013 for all regions of the state. Regions must meet their
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delivery target for that year’s FHWA funds or risk losing the unused portion of funds to other parts of the state. To recognize the increased emphasis on project delivery, the current project tracking policies provide a firm obligation deadline of June 1st of each year, with the possibility of a limited six-month extension to the end of the calendar year. In addition, the policies include procedures for soliciting immediately ready to go projects if necessary in any given year to achieve the target. Our region has successfully met each year’s target since 2013; however, in some years this has required supplemental funding actions. In 2019, after thorough review and evaluation by a Project Delivery Working Group and recommendation by the Transportation Policy Board, the Executive Board approved updated policies and procedures for achieving annual delivery targets and pursuing supplemental funding actions, based on current conditions and changes that have occurred over the last several years. These include the prioritized strategies listed below that would be implemented when there are not enough projects able to deliver in a given year, and additional measures need to be taken in order to meet the required annual delivery target. Strategies 1 and 2 work with projects that have already been awarded PSRC funds and can help the region meet the target with no overall increase to funding. When these strategies are exhausted, Strategies 3 through 5 would be implemented as necessary to award new funds to immediately ready to go projects.
1. Advance projects from later years 2. Exchange federal funds for local funds between phases or stages of a single
project, or between projects within the same agency
3. Fund immediately ready to go projects from the current adopted contingency lists
4. Increase the federal share of awarded projects
5. Solicit new immediately ready to go projects
In addition, the policies include an exceptions clause for evaluations on a case by case
basis of deviations from the adopted procedures. Any requested exception must meet
the following parameters:
• Phase remains fully funded
• Phase can be implemented within six months of board approval
• There is a compelling need
As indicated above, to meet the region’s 2020 delivery target, a supplemental funding action will be required. Of the projects originally programmed to deliver in 2020, 14 projects representing approximately $34 million requested and received a six-month extension; a listing of these projects is available on PSRC’s website at: https://www.psrc.org/approval-2020-extension-requests. In addition, several projects were canceled or returned funds through the project tracking program, in the amount of approximately $12 million. These factors resulted in a significant gap in meeting the 2020 target.
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Over the last several months, staff has worked through each of the proposed prioritized strategies identified above. Several sponsors were able to assist the region by advancing their projects from later years into 2020, as described under strategy 1 above. In addition, two jurisdictions were able to utilize strategy 2 and exchange the federal and local funds among their previously awarded projects in order to maximize the amount of 2020 FHWA funds for delivery. With this assistance, there was still a remaining gap to meet the 2020 target, so strategy 3 – seeking immediately ready to go projects on the adopted contingency list – was then pursued. All sponsors of projects on the adopted contingency list were contacted to determine if their projects were immediately ready to go, and information was confirmed with each agency. Attachment 1 identifies the proposed supplemental funding action to immediately ready to go contingency projects, by forum. These figures are based on the amounts by funding source needed to meet the 2020 delivery target. All projects that were identified within each forum as being immediately ready to go and able to assist with delivery are recommended for funding, with two exceptions: there were more regional projects for Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds than were available, and the King Countywide forum also had more projects than available funding. Given the Stay Home, Stay Healthy order and the modified board and committee meeting schedules, the chairs of the Regional Project Evaluation Committee and the four countywide forums have been consulted throughout the process, and extensive outreach has been conducted with all project sponsors. In addition, these materials have also been sent to the Transportation Policy Board for its information and review. Given the recent emergency situation with the West Seattle Bridge, the City of Seattle has requested an exception to the normal procedures through a modification to a project on Attachment 1. The city is recommended to receive $3.5 million of funding on the contingency list for the “One Center City Implementation” project. The city requests that $2 million of this amount be allowed to be expended on a planning study to advance the ultimate work to replace the West Seattle Bridge. The remaining $1.5 million would be used on the One Center City project for Transportation Demand Management activities in West Seattle and downtown, consistent with the original scope of work. More information on the bridge may be found on the city’s website, at: https://www.seattle.gov/transportation/projects-and-programs/programs/bridges-stairs-and-
other-structures/bridges/west-seattle-high-rise-bridge-safety-project.
At the May 28th meeting, the Executive Board will be asked to approve the supplemental funding action as described in Attachment 1, and to consider the modification proposed by the City of Seattle. For more information, please contact Kelly McGourty at (206) 971-3601 or [email protected]. Attachments: rev_Att 1_Final 2020 Contingency Supplemental Funding
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REGIONAL
Sponsor Project Title Phase(s) Source Amount
WSDOTSeaTac Access SR 509 Stage 1 from I-5 to 28th/24th
Construction STP$4,500,000
EverettI-5 & US 2 Interchange Justification Planning Study
Planning STP$2,000,000
Sound TransitI-405 Bus Rapid Transit, Lynnwood to Bellevue Section
Other CMAQ$1,900,000
Regional Total: $8,400,000
KING COUNTY
Seattle* One Center City Implementation Other STP $3,500,000
Renton NE Sunset Blvd (SR 900) Corridor Improvements Right of Way STP $3,150,000
BellevueMountains to Sound Greenway Trail: 132nd Avenue SE to 142 Avenue SE Construction STP $2,034,970
Kent Meet Me on Meeker West Construction CMAQ $1,274,600
KirklandTotem Lake Non-Motorized Bridge - 124th Ave NE & NE 124th St Construction
STP, CMAQ $1,535,000
BothellJuanita Woodinville Way - NE 160th St Overlay Project Construction STP $364,500
Federal Way SW320th Street (11th Ave SW to 3rd Place SW) Construction STP $518,020
KING COUNTY TOTAL: $12,377,090
KITSAP COUNTY
Bainbridge IslandEagle Harbor Drive Phase 2 Shoulder Improvements Construction STP $700,000
Kitsap County Bethel Burley Road Culvert Construction STP $340,000
Kitsap County Olalla Valley Road Construction STP $582,000
KITSAP COUNTY TOTAL: $1,622,000
PIERCE COUNTY
University Place 67th Avenue Phase 1 Right of Way STP $623,000
SumnerMain St and Wood Avenue Intersection Improvements Right of Way STP $225,000
Orting Kansas Street SW Reconstruct PE/Design STP $406,766
Pierce County 159 ST E (SR-7 to B St E) PE/Design STP $513,158
Sumner Sumner-Tapps Highway Resurfacing Phase 1 Construction STP $675,000
PIERCE COUNTY TOTAL: $2,442,924
SNOHOMISH COUNTY
Everett 100th St SW PE/Design STP $800,000
Monroe 147th Signal PE/DesigN STP $116,813
Arlington 74th Ave Trail PE/Design STP $63,528
Bothell 228th St SW Overlay from West Construction STP $718,200
SNOHOMISH COUNTY TOTAL: $1,698,541
GRAND TOTAL: $26,540,555
ATTACHMENT 1: 2020 SUPPLEMENTAL FUNDING ACTIONRECOMMENDATION OF FUNDS TO IMMEDIATELY READY TO GO CONTINGENCY PROJECTS
* The City of Seattle requests that $2 million from this project be allowed for expenditure on a planning study to advance the ultimate replacement of the West Seattle Bridge.
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