AGENDA REGULAR VILLAGE COUNCIL MEETING MONDAY, MAY … · President should recognize the citizen before speaking. A three-minute limitation applies unless extended by the chairman

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AGENDA REGULAR VILLAGE COUNCIL MEETING

MONDAY, MAY 18, 2020, 7:00 PM THIS WILL BE AN ELECTRONIC MEETING

COUNCIL MEETS THE FIRST AND THIRD MONDAYS, EXCEPT HOLIDAYS NOTE: COUNCIL NEEDS AFFIRMATIVE 2/3 VOTE OF ALL COUNCIL MEMBERS TO RAISE TAXES, PURCHASE, LEASE OR SELL VILLAGE PROPERTY AND FOR APPROPRIATION OF MONIES; MOST OTHER VILLAGE BUSINESS NEEDS A SIMPLE MAJORITY VOTE.

(PLEDGE OF ALLEGIANCE – ROLL CALL – TAPED MEETING NOTICE)

1. ROLL CALL

2. CONFLICT OF INTEREST:

Any council member who believes he or she has a conflict of interest regarding any item on this agenda shall so state that conflict at this time. Does any member believe they have a conflict of interest regarding any item on this agenda?

3. CONSENT CALENDAR (Voice Vote, even if removed)

The purpose of the consent calendar is to expedite business by grouping non-controversial items together to be dealt with by one council motion without discussion beyond asking questions for simple clarification. Any council member may ask that any item on the consent calendar be removed there from and placed elsewhere on the agenda for discussion. Such requests will be granted. If an item is not removed from the consent calendar, the action noted on the agenda is approved by a single council action adopting the consent calendar.

A. ACCEPT MEETING MINUTES 1. Regular Council Meeting – May 4, 2020 2. Harbor Commission Meeting – March 9, 2020

B. APPROVAL OF BILLS 4. CITIZEN COMMENTS: Any citizen who wishes to address the Village Council on a

matter not listed on this agenda may speak at this time. Persons addressing the Village Council may state their name, address and, if applicable, their affiliation. The Village President should recognize the citizen before speaking. A three-minute limitation applies unless extended by the chairman. Citizens wishing to speak on matters listed on the agenda will be permitted, under the same limitations, to speak when the matter is brought before council.

5. VILLAGE MANAGER REPORT

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6. UNFINISHED BUSINESS:

A. PROPOSED ORDINANCE #496 – General Code of Ordinances – Amend Ch. 2 – Admin., Ethical Conduct – Draft reviewed by the Village Attorney. Council Discussion, to include the Village Attorney, to be scheduled.

B. VILLAGE SEWER STUDY – QBS Responses received from 7 firms. Review to include review of all submittals, interviews with select respondents and selection of qualified firms is in process.

7. NEW BUSINESS: A. PRESIDENTIAL APPOINTMENTS:

• John Berck – Reappointed to Harbor Commission for a term ending April 2023 • Tom Wiltse – Reappointed to Harbor Commission for a term ending April 2023 • Jean Hatch – Beautification Commission for a term ending April 2023 • Lauren Dake – Reappointed to Planning Commission for a term ending April 2023 • Lauren Dake – Reappointed to ZBA for a term ending April 2023 • Kim Ranger – Appointment to Planning Commission for a term ending April 2023

B. CLOSING OF RIVER STREET, LIQUOR LICENSE APPROVAL, AND APPROVAL OF SIGNS (Roll Call Vote) - Karen Simpson, DDA Chair, to present these requests

C. PRESENTATION BY THE CHAMBER OF COMMERCE D. CLOSING OF THE HARBOR THROUGH MAY 28, 2020 (Voice Vote) E. REOPENING DISCUSSION

8. CORRESPONDENCE 9. CONSOLIDATED MONTHLY REPORT

10. COMMISSION/COMMITTEE REPORTS

A. HOUSING – Glowicki B. BEAUTIFICATION – Cooper C. HARBOR – Bronkema D. PLANNING – Mullaly E. PARKS/RECREATION – West F. DOWNTOWN DEVELOPMENT AUTHORITY (DDA) – Janisse G. GREEN ER – Toscano H. TOWNSHIP – Perlman

11. COUNCIL COMMENTS

12. UPCOMING MEETING DATE AND OTHER EVENTS:

VILLAGE COUNCIL/PLANNING COMMISSION WORKSHOP – Tuesday, May 26, 2020, at 6:00 PM (Regular Planning Commission Meeting to follow immediately.) This will likely be an electronic meeting.

REGULAR COUNCIL MEETING – Monday, June 1, 2020, at 7:00 p.m. This will likely be an electronic meeting.

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13. MOTION TO ADJOURN (Council shall not begin considering any matter on the agenda not yet under consideration by the hour of 10:30 p.m. except by unanimous consent of members present. Matters on the agenda and not yet acted upon at the time of adjournment will be placed on the agenda of the next regular meeting or special meeting, if one is called. Ordinance #149 – Rules of the Village)

MEMBERS OF THE PUBLIC: Please see the attached instructions for participating electronically in this meeting. The Village will be using Zoom webinar to conduct meetings until the state’s Stay Home/Stay Safe order is lifted. Please read all instructions before joining the meeting. Before the start of the meeting

1. Zoom virtual meeting will start 30 minutes before the posted meeting start time 2. All participants will be placed in a virtual waiting room until the meeting moderator (Host) starts

the virtual meeting 3. Video/Audio Settings

a. Council members, the City Clerk, and the City Manager will be unmuted immediately (by the meeting moderator) upon joining the meeting

b. Meeting attendees will have their video turned off and we will not see their faces. c. The meeting moderator is the only person who is able to unmute meeting participants

during the meeting 4. Information you need to know:

a. Recorded Meeting: This meeting is being recorded b. Public Participants: All meeting participant’s audio will be muted and their individual

video broadcast will be turned off when they join the virtual meeting. c. Violations: According to the Attorney General, disruptive behavior maybe be subject to

criminal charges under MCL 752.797 and MCL 750.540. Disruptive behavior may result in being muted, being returned to the waiting room, or being removed from the meeting.

d. Public Comments: i. The Village President will announce that we have reached public comment. ii. Participants wishing to speak will “raise their hand” iii. The village president will greet the person, ask them to state their first/last name,

home address and limit their comments to 3 minutes iv. The moderator will unmute them v. After their comments have been concluded, the moderator will mute the

participant NOTE: We will complete steps 2-5 until all public comments have been heard. After the meeting adjourns

1. Meeting Moderator will save the meeting recording to the Zoom cloud

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How the public can participant in the meeting Virtual meeting link is included with agenda materials (below) Options to join

o Click on meeting link - no need to setup a FREE Zoom account o Use Zoom app or web site – only need meeting ID and password

When: May 18, 2020 07:00 PM Eastern Time (US and Canada) Topic: Village Council May 18, 2020 Please click or copy and paste the link below into your browser to join the webinar: https://us02web.zoom.us/j/82759475375?pwd=bTBzZUZYVEZHbVd6VlFjRkd3WVFsdz09 Password: 693542 Or iPhone one-tap: US: +13126266799,,82759475375# or

+16465588656,,82759475375# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 312 626 6799 or

+1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782

Webinar ID: 827 5947 5375 International numbers available: https://us02web.zoom.us/u/kcSbwdn1qO Zoom webinar functions best from a personal computer or tablet. For cell phone users, *9 allows you to raise your hand, *6 toggles mute Please join about 15 minutes early to assist the village in this new endeavor and please be patient. We anticipate growing pains with this process. HEARING IMPAIRED: FOR THOSE REQUIRING ASSISTANCE, PLEASE NOTIFY THE VILLAGE NO LATER THAN FRIDAY, MAY 15, SO THAT WE CAN NOTIFY YOU AS TO HOW TO ACCESS THIS ASSISTANCE.

Regular Council Meeting May 4, 2020

MINUTES REGULAR COUNCIL MEETING

MONDAY, MAY 4, 2020, AT 7:00 PM

COUNCIL MEETS THE FIRST AND THIRD MONDAY EACH MONTH, EXCEPT HOLIDAYS; THIS WAS AN ELECTRONIC MEETING

(PLEDGE OF ALLEGIANCE – ROLL CALL -- TAPED MEETING NOTICE)

PRESENT: VILLAGE PRESIDENT JAMES JANISSE; COUNCIL MEMBERS

ELAINE GLOWICKI, MELISSA WEST, DOUGLAS BRONKEMA, BARBARA MULLALY, PATRICIA PERLMAN and MICHAEL TOSCANO.

STAFF: VILLAGE MANAGER WILLIAM COOPER, ASSISTANT

MANAGER/CLERK CAROLINE KENNEDY, POLICE CHIEF DAVID CENTALA, DPW SUPERINTENDENT MARCUS EVANS and PLANNING/ZONING ADMINISTRATOR KYLE STOREY.

ALSO PRESENT: INTERESTED CITIZENS – 25 CONFLICT OF INTEREST: None. MOTION by TOSCANO, second by PERLMAN, to adopt the Consent Calendar as follows:

A. ACCEPT MEETING MINUTES 1. ***Removed*** 2. Elk Rapids Housing Commission Minutes – December 17, 2019

B. APPROVAL OF BILLS in the amount of $66,252.41 and payroll in the amount of $63,270.39.

All those present voting yes. MOTION CARRIED. ***Regular Council Meeting – April 20, 2020*** MOTION by MULLALY, second by GLOWICKI, to correct the minutes under Council Comments to include Mullaly’s recommendation to hold a joint Village Council/Planning Commission workshop on the proposed short-term rental ordinance. All those present voting yes. MOTION CARRIED. CITIZENS COMMENTS ON AGENDA ITEMS: Two citizens offered comments. VILLAGE MANAGER REPORT: Manager Cooper provided a verbal report on COVID19 measures in place for staff and related operational items. UNFINISHED BUSINESS: PROPOSED ORDINANCE #498 – ETHICAL CONDUCT – Pending discussion among attorney and Council

Regular Council Meeting May 4, 2020 VILLAGE SEWER STUDY – Responses received to QBS proposal; staff review process begins. NEW BUSINESS: MOTION by WEST, second by BRONKEMA, to consent to the following President’s Appointments: Parks and Recreation Commission - Michael Conrad reappointed to fill a term expiring April 2023. Parks and Recreation Commission - Paula Moyer appointed to fill a term expiring April 2023. All those present voting yes. MOTION CARRIED.

MOTION by TOSCANO, second by MULLALY, to approve RESOLUTION 20-11: Downtown Development Authority Budget Amendment. DDA Chair Karen Simpson provided a presentation on the budget amendment. After discussion, Roll Call Vote: Ayes – Glowicki, West, Bronkema, Janisse, Mullaly, Perlman, Toscano; Nays – None. MOTION CARRIED. Planning and Zoning Administrator Kyle Storey provided a presentation on the RRC program and status. MOTION by TOSCANO, second by MULLALY, to approve RESOLUTION 20-10: Proceed with RRC Certification for Village. Roll Call Vote: Ayes – West, Bronkema, Janisse, Mullaly, Perlman, Toscano, Glowicki; Nays – None. MOTION CARRIED. REOPENING OF THE VILLAGE – Discussion included, but was not limited to, the following suggestions: --Government Center - Consider open by appointment only. Antrim County will be open. --Department of Public Works – Restrooms, porta-johns, “clean team.” Post signs about how often cleaned, add hand sanitizers outside. --Parks – Follow CDC guidelines, playgrounds, benches, etc. --Communications should be strong --DPW and Police Departments should have written protocols. --West to take what is already created to Parks & Rec Commission to Safe Reopening Committee to Council. --Signage – consistency or some differences between spaces? Staff to handle. --Include Rotary Park, Swan, Bass Lake, contact Shaun Quinn about Bayfront kiosk protocol --Consider closing River Street between Cedar and Dexter Streets for pedestrians only. --Elk Lake Boat Launch – ensure specific direction and support for Stephanie Orschell being there by herself. --Messaging – where to go if ill or needing a test should be part of a campaign CORRESPONDENCE: None. STAFF REPORTS: Received.

Regular Council Meeting May 4, 2020 COUNCIL COMMENTS: Mullaly recommended Tuesday, May 26, 2020 for the joint Village Council/Planning Commission workshop on the proposed short-term rental ordinance; time to-be-determined. By unanimous consent, Council agreed. CITIZEN COMMENTS ON NON-AGENDA ITEMS: Three citizens offered comment. Christine Petersen also attempted to comment but encountered a technology problem. UPCOMING MEETING DATES AND OTHER EVENTS: Regular Council Meeting – Monday, May 18, 2020, at 7:00 p.m. Planning Commission/Village Council Workshop – Tuesday, May 26, 2020, time to-be-determined. MOTION by MULLALY, second by WEST, to adjourn at 9:35 p.m. All those present voting yes. MOTION CARRIED.

DRAFT

HARBOR COMMISSION MINUTES:

March 9th, 2020

PRESENT: Hansen, Bronkema, Wiltse, Blesma, Orschel, Berck

ABSENT: Fisher

CALL TO ORDER: Meeting called to order at 7:05 P.M.

APPROVAL OF MINUTES:

a. Regular Harbor Commission meeting held February 10th, 2020: Commissioner Berck motioned and Commissioner Blesma seconded to approve minutes from the regular meeting February 10th, 2020. All members present voting yes. Motion carried.

REPORTS:

a. Harbormaster Singleton presented the monthly report to the Commission. b. Council: Trustee Bronkema provided a council report to the Harbor Commission. c. Treasurer: Harbormaster Singleton provided up to date FY2020-2021 revenue and expenditure report.

CITIZENS COMMENT: 0 citizen comment OLD BUSINESS:

a. Harbormaster Singleton updated Commission with information on the Harbor’s break wall progress. A date was set later in the week for onsite inspection with GEI engineers.

b. Discussion regarding the length of stay for the courtesy floating dock on Elk River, Upper Harbor. Appropriate signage will be fabricated and displayed to the boating public. Also, a suggestion was made to Harbormaster to inquire if the Elk Rapids Rotary Club would possibly be interested in partnering with the Harbor for the procurement of the proposed extension to the floating dock.

c. 45th Parallel Marine will assist with the docks that cannot be raised due to the placement of wooden wedges and dowels between the dock pile and cover tube. Barge will be in Elk Rapids by the end of the week of the 16th.

d. Continued discussion of B3 ferry between the Village of Suttons Bay and the Village of Elk Rapids.

NEW BUSINESS:

a. Discussion regarding the commercial fishing vessel seasonal contract cost in the Harbor. Motion by Commissioner Berck to charge the owner of the vessel twice the seasonal rate as a 30’ recreational vessel would pay plus the 2% increase from the 2019 season. Motion second by Commissioner Wiltse. All Commissioners present voting yes; motion carried.

b. Presentation of the current progress of the green infrastructure bioswale made by Program Director, Sarah U’Ren, Watershed Center Grand Traverse Bay. Commissioners requested the Harbormaster revisit and consider a different location of upper harbor bioswale (#2) to a different location and reduce the size of the structure to smaller than proposed 2,200 sq. feet. Furthermore, the commission recommended that the Harbormaster research partnerships with clubs and/or organizations to maintain the bioswale infrastructure in lieu of Harbor personnel.

c. MarinaPro System will have file update with contractor in April. d. Motor Vessel Steelhead from the Michigan DNR will moor up and participate at the Harbor fishing seminar July 1st.

CORRESPONDENCE:

ADJOURNMENT: Meeting adjourned at 7:59 P.M.

IDENTIFICATION OF EXPENSE FUNDS:

#101 GENERAL FUND #401 GENERAL CAPITAL PROJECT FUND101-172- VILLAGE MANAGER 401-958- CAPITAL FUND EXPENSES101-190- ELECTIONS101-216- GENERAL SERVICES #405 SEWER CAPITAL PROJECT FUND101-260- VILLAGE ADMINISTRATION 405-958- CAPITAL FUND EXPENSES101-300- POLICE101-690- PARKS #407 HARBOR CAPITAL FUND101-692- BEAUTIFICATION 407-544 CAPITAL FUND EXPENSES101-694- PARKS & RECREATION101-698- BEAUTIFICATION DONATION #409 WATER CAPITAL FUND101-801- PLANNING & ZONING 409-958- CAPITAL FUND EXPENSES

#202 MAJOR STREET FUND #590 SEWER OPERATIONAL FUND202-451- MAJOR/CONSTRUCTION 590-560- SEWER TREATMENT202-463- MAJOR/MAINTENANCE 590-563- SEWER COLLECTION202-478- MAJOR/SNOW

#592 SEWER EQUIPMENT REPLACEMENT FUND#203 LOCAL STREET FUND 592-592- SEWER EQUIPMENT REPLACEMENT203-451- LOCAL/CONSTRUCTION203-463- LOCAL/MAINTENANCE #594 ENTERPRISE HARBOR OPERATIONAL FUND203-478- LOCAL/SNOW 594-544- HARBOR

#204 MUNICIPAL STREET FUND #595 WATER OPERATIONAL FUND204-450- MUNICIPAL STREET 595-565- WATER OPERATION

#228 WASTE COLLECTION FUND #661 MOTOR VEH. EQUIP POOL (OPERATIONAL) FUND228-526- COMPACTOR 661-932- MOTOR VEHICLE

#296 BLDG OPS/REPLACEMENT FUND #750 PAYROLL ACCOUNT296-806- BLDG OPS/REPLACEMENT

#791 DOWNTOWN DEVELOPMENT AUTHORITY#302 2016 WATER CAP. IMPROVE. BOND FUND302-301- BOND EXPENDITURES #794 HARBOR CONSTRUCTION FUND

794-794- HARBOR CONSTRUCTION BREAKWATER#303 2016 WATER BOND CONSTRUCT. FUND303-446- BOND EXPENDITURES #795 HARBOR BOND DEBT FUND

795-795- HARBOR BOND DEBT#394 BRIDGE STREET BOND DEBT

#398 RIVER STREET BOND DEBT

INVOICE REGISTER REPORT FOR ELK RAPIDS VILLAGE Page:05/13/2020 05:29 PMUser: Diana AndersonDB: Elk Rapids

EXP CHECK RUN DATES 05/18/2020 - 05/19/2020BOTH JOURNALIZED AND UNJOURNALIZED

BOTH OPEN AND PAID

GL Distribution

Post DateEntered ByDescriptionInv Ref#

JrnlizedStatusAmt DueInv AmtDue DateInv DateVendorInv Num

Vendor 001695 - ALDEN STATE BANK:

05/01/2020KERRI2008 DOWNTOWN DEVELOPMENT BOND

YPaid0.00 5,437.50 05/01/202005/01/2020ALDEN STATE BANK10193

5/1/2020

5,437.50 DEBT/INT/LAKE/LOOMIS791-791-992-100

0.00 5,437.50 Total for vendor 001695 - ALDEN STATE BANK:

Vendor 002580 - AMAZON CAPITAL SERVICES:

05/13/2020Diana AndersonSUPPLIES

NOpen38.93 38.93 05/19/202005/12/2020AMAZON CAPITAL SERVICES10201

19XX-M3GW-699C

19.98 SUPPLIES101-260-757-000

18.95 STATE EMERGENCY 101-172-954-000

05/13/2020Diana AndersonNO CONTACT THERMOMETERS


1QNC-16FG-9JT4

122.91 STATE EMERGENCY 101-172-954-000



1CFG-C7LR-4RXG

82.75 STATE EMERGENCY 101-172-954-000

244.59 244.59 Total for vendor 002580 - AMAZON CAPITAL SERVICES:

Vendor 000251 - AMERICAN WASTE:

05/13/2020Diana AndersonMAY 2020 SERVICE

NOpen160.00 160.00 05/19/202005/01/2020AMERICAN WASTE10204

3668477

160.00 DUMPSTER594-544-756-000

05/13/2020Diana AndersonAPRIL 2020 SERVICE

NOpen3,000.00 3,000.00 05/19/202004/30/2020AMERICAN WASTE10205

3675606

3,000.00 CONTRACTUAL/AMERICAN WASTE228-526-818-200

3,160.00 3,160.00 Total for vendor 000251 - AMERICAN WASTE:

Vendor 002524 - ANAVON:

05/13/2020Diana AndersonSERVICE

NOpen180.00 180.00 05/19/202005/05/2020ANAVON10206

7517

180.00 WEBCAM407-544-975-807

05/13/2020Diana AndersonREMOTE SESSION W/MARCUS

NOpen35.00 35.00 05/19/202004/16/2020ANAVON10207

7464

35.00 WWTP SECURITY UPGRADES405-958-985-200

215.00 215.00 Total for vendor 002524 - ANAVON:

Vendor 002210 - APPLIED IMAGING:

05/13/2020Diana AndersonMARCH 2020 COPIES

NOpen172.24 172.24 05/19/202004/30/2020APPLIED IMAGING10208

1533343

172.24 COPIES - GOVT BLDG101-216-731-000

172.24 172.24 Total for vendor 002210 - APPLIED IMAGING:

Vendor 000086 - ART'S AUTO & TRUCK PARTS:

05/13/2020Diana AndersonTARP

NOpen(79.18)(79.18)05/19/202004/25/2020ART'S AUTO & TRUCK PARTS10209

01NR3999

(79.18)SUPPLIES661-932-757-000



BOTH OPEN AND PAID

GL Distribution



05/13/2020Diana AndersonTARP

NOpen244.00 244.00 05/19/202004/25/2020ART'S AUTO & TRUCK PARTS10210

01NR3998

244.00 SUPPLIES661-932-757-000


NOpen17.90 17.90 05/19/202004/25/2020ART'S AUTO & TRUCK PARTS10211

01NR4000

17.90 SUPPLIES661-932-757-000

182.72 182.72 Total for vendor 000086 - ART'S AUTO & TRUCK PARTS:

Vendor 000892 - BADGER METER INC:

05/13/2020Diana AndersonSERVICE AGREEMENT MAY 2020-OCTOBER2020

NOpen780.00 780.00 05/19/202004/29/2020BADGER METER INC10212

80052999

780.00 METERS595-565-758-500

780.00 780.00 Total for vendor 000892 - BADGER METER INC:

Vendor 001750 - BLUE CROSS BLUE SHIELD :

05/13/2020Diana AndersonJUNE 2020 COVERAGE - DIVISION 3

NOpen8,034.15 8,034.15 05/19/202005/06/2020BLUE CROSS BLUE SHIELD 10213*

JUNE 2020

368.00 DUE FROM VILLAGE EMPLOYEES/INS750-000-067-200

1,909.54 HEALTH INSURANCE101-300-716-000

340.84 HEALTH INSURANCE101-690-716-000






(479.48)HEALTH INSURANCE228-526-716-000




05/13/2020Diana AndersonJUNE 2020 COVERAGE - DIVISION 2

NOpen10,897.84 10,897.84 05/19/202005/06/2020BLUE CROSS BLUE SHIELD 10216*

JUNE 2020

493.00 DUE FROM VILLAGE EMPLOYEES/INS750-000-067-200



(619.84)HEALTH INSURANCE101-300-716-000












18,931.99 18,931.99 Total for vendor 001750 - BLUE CROSS BLUE SHIELD :

Vendor 001633 - BS&A SOFTWARE:

05/13/2020Diana AndersonANNUAL SERVICE FOR UB, TAX, PAYROLL,CR, AP AND GL 5/2020-5/2021

NOpen3,195.00 3,195.00 05/19/202005/01/2020BS&A SOFTWARE10214

128593

399.38 SOFTWARE SUPPORT101-216-818-500


399.38 PROF SVC/SOFTWARE/SUPPORT203-463-818-550




BOTH OPEN AND PAID

GL Distribution







3,195.00 3,195.00 Total for vendor 001633 - BS&A SOFTWARE:

Vendor 002536 - CITY OF EAST JORDAN:

02/29/2020Diana AndersonNEW POLICE VEHICLE

NOpen1,803.01 1,803.01 05/19/202005/01/2020CITY OF EAST JORDAN10215

640

1,803.01 CAPITAL OUTLAY/POLICE VEHICLE661-932-973-503

1,803.01 1,803.01 Total for vendor 002536 - CITY OF EAST JORDAN:

Vendor 000858 - ELHORN ENGINEERING CO:

05/13/2020Diana AndersonCARUS AQUMAG 9100

NOpen378.00 378.00 05/19/202004/24/2020ELHORN ENGINEERING CO10217

282687

378.00 CHEMICALS595-565-740-000

378.00 378.00 Total for vendor 000858 - ELHORN ENGINEERING CO:

Vendor 000377 - ELK RAPIDS TOWNSHIP:

05/13/2020Diana AndersonAPRIL 2020 BIRCH LAKE

NOpen9,642.15 9,642.15 05/19/202005/13/2020ELK RAPIDS TOWNSHIP10218

APRIL 2020

2,885.70 B.L./SEWER/OPR799-000-240-000

3,700.20 SEWER EQP REPLACEMENT799-000-242-000

3,056.25 BL PORTION OF WWTP DEBT799-000-244-000

9,642.15 9,642.15 Total for vendor 000377 - ELK RAPIDS TOWNSHIP:

Vendor 002506 - ENERGY REDUCTION COALITION:

05/13/2020Diana AndersonMAY 2020 SERVICE

NOpen1,775.91 1,775.91 05/19/202005/01/2020ENERGY REDUCTION COALITION10219

220

60.47 UTILITIES101-300-920-000

480.57 UTILITIES101-690-920-000

259.52 STREET LIGHTING EXPENSE204-450-926-000

1.76 UTILITIES228-526-920-000

425.40 UTILITY 296-806-920-000

277.90 UTILITIES-ELECTRIC590-560-921-000

170.27 UTILITIES594-544-920-000

23.43 UTILITIES595-565-920-000

76.59 UTILITIES661-932-920-000

1,775.91 1,775.91 Total for vendor 002506 - ENERGY REDUCTION COALITION:

Vendor 000063 - GILL-ROY'S HARDWARE:

05/13/2020Diana AndersonAPRIL 2020 SUPPLIES

NOpen5.37 5.37 05/19/202004/30/2020GILL-ROY'S HARDWARE10220

APRIL 2020

5.37 SUPPLIES661-932-757-000

5.37 5.37 Total for vendor 000063 - GILL-ROY'S HARDWARE:

Vendor 000469 - GILL-ROY'S HARDWARE:


NOpen94.48 94.48 05/19/202004/30/2020GILL-ROY'S HARDWARE10221

APRIL 2020

94.48 SUPPLIES594-544-757-000

94.48 94.48 Total for vendor 000469 - GILL-ROY'S HARDWARE:

Vendor 000028 - GMOSER SEPTIC SERVICE, LLC:



BOTH OPEN AND PAID

GL Distribution



05/13/2020Diana AndersonPORTABLE TOILET RENTAL

NOpen210.00 210.00 05/19/202004/30/2020GMOSER SEPTIC SERVICE, LLC10222

37290

60.00 GMOSER SEPTIC SERVICE228-526-818-100

150.00 CONTRACT SERV GMOSER101-690-818-100

210.00 210.00 Total for vendor 000028 - GMOSER SEPTIC SERVICE, LLC:

Vendor 002538 - GRAND TRAVERSE MOBILE COMMUNICATION:

05/13/2020Diana AndersonWATER SYSTEM ALARM

NOpen129.00 129.00 05/19/202005/06/2020GRAND TRAVERSE MOBILE COMMUNICATION10223

53823

129.00 PHONE595-565-853-000

129.00 129.00 Total for vendor 002538 - GRAND TRAVERSE MOBILE COMMUNICATION:

Vendor 000843 - HOGARTH'S PEST CONTROL CO:

05/13/2020Diana AndersonEXTERIOR TREATMENT

NOpen800.00 800.00 05/19/202005/11/2020HOGARTH'S PEST CONTROL CO10224

35042

800.00 REPAIRS AND MAINTENANCE594-544-930-000

800.00 800.00 Total for vendor 000843 - HOGARTH'S PEST CONTROL CO:

Vendor 002548 - HOME CITY ICE COMPANY:

05/13/2020Diana AndersonICE

NOpen165.00 165.00 05/19/202005/06/2020HOME CITY ICE COMPANY10225

5217200855

165.00 ICE MAKERS594-544-758-700

165.00 165.00 Total for vendor 002548 - HOME CITY ICE COMPANY:

Vendor 002530 - JENNYCLEAN:

05/13/2020Diana AndersonAPRIL 29 CLEANING

NOpen350.00 350.00 05/19/202004/29/2020JENNYCLEAN10226

23921

250.00 CONTRACTUAL SERVICES296-806-818-000

70.00 MAINT/SUPPLIES/POLICE BLDG101-300-759-000

30.00 MAINT/SUPP OLD COUNCIL CHAMBER101-216-759-000



23920






23919






23918






23917






BOTH OPEN AND PAID

GL Distribution



1,750.00 1,750.00 Total for vendor 002530 - JENNYCLEAN:

Vendor 002340 - MARCUS EVANS:

05/13/2020Diana AndersonREIMBURSEMENT

NOpen59.95 59.95 05/19/202005/01/2020MARCUS EVANS10246

MAY 2020

59.95 PHONE661-932-853-000

59.95 59.95 Total for vendor 002340 - MARCUS EVANS:

Vendor 001267 - MCCARDEL WATER CONDITIONING:

05/07/2020Diana AndersonMAY 2020 WATER COOLER RENTAL ANDWATER

NOpen8.00 8.00 05/19/202005/01/2020MCCARDEL WATER CONDITIONING10199

MAY 2020

8.00 SUPPLIES296-806-757-000

05/13/2020Diana AndersonWATER


MAY 2020


05/13/2020Diana AndersonMAY 2020 DI WATER SYSTEM


MAY 2020

50.00 CONTRACTUAL SVCS590-560-818-000

76.50 76.50 Total for vendor 001267 - MCCARDEL WATER CONDITIONING:

Vendor 002193 - MICHIGAN BOATING INDUSTRIES ASSOC.:

05/13/2020Diana AndersonHARBOR MEMBERHSHIP DUES

NOpen295.00 295.00 05/19/202005/01/2020MICHIGAN BOATING INDUSTRIES ASSOC.10233

300001321

295.00 TRAINING/CONFERENCES594-544-864-000

295.00 295.00 Total for vendor 002193 - MICHIGAN BOATING INDUSTRIES ASSOC.:

Vendor 002209 - MICHIGAN DEPT OF LICENSING :

05/13/2020Diana AndersonBOILER CERTIFICATE

NOpen60.00 60.00 05/19/202005/04/2020MICHIGAN DEPT OF LICENSING 10234

BLR442745

60.00 REPAIRS & MAINTENANCE296-806-930-000

05/13/2020Diana AndersonBOILER CERTIFICATE

NOpen60.00 60.00 05/19/202005/04/2020MICHIGAN DEPT OF LICENSING 10235

BLR442729


120.00 120.00 Total for vendor 002209 - MICHIGAN DEPT OF LICENSING :

Vendor 002549 - NATHAN CALLISON:

05/13/2020Diana AndersonSEWER LINE

NOpen40.00 40.00 05/19/202005/01/2020NATHAN CALLISON10247

MAY 2020

40.00 PHONE590-560-853-000

40.00 40.00 Total for vendor 002549 - NATHAN CALLISON:

Vendor 001047 - NORTH CENTRAL LABORATORIES:

05/13/2020Diana AndersonCHEMICALS

NOpen525.77 525.77 05/19/202004/29/2020NORTH CENTRAL LABORATORIES10236

438566

525.77 SUPPLIES590-560-757-000

525.77 525.77 Total for vendor 001047 - NORTH CENTRAL LABORATORIES:

Vendor 000533 - OLSON, BZDOK & HOWARD, P.C.:



BOTH OPEN AND PAID

GL Distribution



05/13/2020Diana AndersonAPRIL 2020 ATTORNEY

NOpen2,329.20 2,329.20 05/19/202005/05/2020OLSON, BZDOK & HOWARD, P.C.10237

145

2,329.20 ATTORNEY101-216-801-000

2,329.20 2,329.20 Total for vendor 000533 - OLSON, BZDOK & HOWARD, P.C.:

Vendor 001992 - QUADIENT, INC.:

05/07/2020Diana AndersonMAY/JUNE 2020 SERVICE

YPaid0.00 55.00 05/18/202004/23/2020QUADIENT, INC.10196

57546431


0.00 55.00 Total for vendor 001992 - QUADIENT, INC.:

Vendor 002617 - RHONDA SCHUTT:

05/08/2020KERRIPAVILION REFUND

NOpen100.00 100.00 05/19/202005/08/2020RHONDA SCHUTT10200

05/04/2020

100.00 FEES/PAVILION RENTAL594-000-504-000

100.00 100.00 Total for vendor 002617 - RHONDA SCHUTT:

Vendor 001504 - SPECTRUM :

05/07/2020Diana AndersonAPRIL/MAY 2020 SERVICE

YPaid0.00 234.68 05/18/202004/21/2020SPECTRUM 10197

APRIL/MAY 2020

234.68 PHONE/INTERNET/TV661-932-853-000

0.00 234.68 Total for vendor 001504 - SPECTRUM :

Vendor 002348 - THE BANK OF NEW YORK MELLON TRUST C:

05/01/2020KERRI2012 CAP IMPR PRINCIPAL

YPaid0.00 70,000.00 05/01/202005/01/2020THE BANK OF NEW YORK MELLON TRUST C10192

ELKRAPIDS12R (2)

70,000.00 BOND PRINCIPAL594-544-992-000

0.00 70,000.00 Total for vendor 002348 - THE BANK OF NEW YORK MELLON TRUST C:

Vendor 000578 - THE PLACE, LLC:

05/13/2020Diana AndersonDECALS - RAMP PASSES

NOpen694.45 694.45 05/19/202004/30/2020THE PLACE, LLC10238

53741

694.45 PRINTING/PUBLICATION594-544-900-000

05/13/2020Diana AndersonUNIFORMS


53743

874.00 UNIFORM REPLACEMENT594-544-724-000

05/13/2020Diana AndersonHANG TAG PARKING PERMITS


53740


1,995.43 1,995.43 Total for vendor 000578 - THE PLACE, LLC:

Vendor 000143 - THIRLBY AUTOMOTIVE:


NOpen103.29 103.29 05/19/202004/27/2020THIRLBY AUTOMOTIVE10242

APRIL 2020

103.29 UTILITIES101-300-920-000

103.29 103.29 Total for vendor 000143 - THIRLBY AUTOMOTIVE:

Vendor 001601 - THIRLBY AUTOMOTIVE:



BOTH OPEN AND PAID

GL Distribution




NOpen564.74 564.74 05/19/202004/27/2020THIRLBY AUTOMOTIVE10241

APRIL 2020


564.74 564.74 Total for vendor 001601 - THIRLBY AUTOMOTIVE:

Vendor 000150 - TWIN BAY GLASS INC:

05/13/2020Diana Anderson30 X 24 LEXAN

NOpen70.00 70.00 05/19/202005/04/2020TWIN BAY GLASS INC10243

244344

70.00 SUPPLIES594-544-757-000

70.00 70.00 Total for vendor 000150 - TWIN BAY GLASS INC:

Vendor 001961 - VERIZON WIRELESS:

05/05/2020Diana AndersonMARCH/APRIL 2020 SERVICE

YPaid0.00 347.89 05/18/202004/23/2020VERIZON WIRELESS10194

MARCH/APRIL 2020

20.70 PHONE101-172-853-000

30.02 PHONE101-260-853-000

93.60 PHONE101-300-853-000

4.77 REPAIRS/MAINTENANCE101-690-930-000



12.58 PHONE228-526-853-000

77.22 PHONE590-560-853-000

61.21 PHONE/CELL/LONG DISTANCE594-544-853-000

15.21 PHONE595-565-853-000

4.76 PHONE/INTERNET/TV661-932-853-000

0.00 347.89 Total for vendor 001961 - VERIZON WIRELESS:

Vendor 001265 - VISA:

05/07/2020Diana AndersonAPRIL 2020 CHARGES

YPaid0.00 251.68 05/18/202004/30/2020VISA10195

1566

251.68 STATE EMERGENCY 101-172-954-000

0.00 251.68 Total for vendor 001265 - VISA:

Vendor 002415 - WEST SHORE PUBLICATIONS, LLC:

05/13/2020Diana AndersonPOLICE OFFICER POSITION AD

NOpen22.40 22.40 05/19/202004/30/2020WEST SHORE PUBLICATIONS, LLC10244

58175


22.40 22.40 Total for vendor 002415 - WEST SHORE PUBLICATIONS, LLC:

Vendor 001763 - WEX BANK:

05/07/2020Diana AndersonFUEL

YVoid0.00 0.00 05/18/202004/23/2020WEX BANK10198

65035667

574.91 FUEL661-932-751-000

485.64 FUEL101-300-751-000

05/13/2020Diana AndersonFUEL

YPaid0.00 303.62 05/18/202004/23/2020WEX BANK10245

65035667

121.31 FUEL661-932-751-000

182.31 FUEL101-300-751-000

0.00 303.62 Total for vendor 001763 - WEX BANK:



BOTH OPEN AND PAID

GL Distribution



50,015.92 126,646.29 # of Invoices: 55 # Due: 47 Totals:

(79.18)(79.18)# of Credit Memos: 1 # Due: 1 Totals:

49,936.74 126,567.11 Net of Invoices and Credit Memos:

(1,099.32)* 2 Net Invoices have Credits Totalling:

--- TOTALS BY FUND ---

11,427.42 12,010.50 101 - GENERAL FUND2,164.35 2,178.26 202 - MAJOR STREET2,165.77 2,179.68 203 - LOCAL STREET

259.52 259.52 204 - MUNICIPAL STREETS3,778.85 3,791.43 228 - WASTE COLLECTION1,761.90 1,816.90 296 - BLDG OP/REPL

35.00 35.00 405 - SEWER CAPITAL 180.00 180.00 407 - HARBOR CAPITAL

4,819.81 4,897.03 590 - SEWER OPERATION4,914.52 74,975.73 594 - HARBOR 4,000.10 4,015.31 595 - WATER OPERATION 3,526.98 3,887.73 661 - MOTOR VEHICLE

861.00 861.00 750 - CLEARING FUND399.37 5,836.87 791 - DDA TIFA DISTRICT

9,642.15 9,642.15 799 - BIRCH LAKE SEWER FUND

--- TOTALS BY DEPT/ACTIVITY ---

10,603.15 10,603.15 000 - 971.40 1,243.78 172 - VILLAGE MANAGER

3,050.82 3,050.82 216 - GENERAL SERVICES 2,075.83 2,105.85 260 - OTHER CLERK ADMINISTRATION1,825.86 2,101.77 300 - POLICE

259.52 259.52 450 - MUNICIPAL STREET3,430.70 3,458.52 463 - MAINTENANCE

899.42 899.42 478 - WINTER EXP3,778.85 3,791.43 526 - COMPACTOR4,994.52 75,055.73 544 - HARBOR4,819.81 4,897.03 560 - SEWER TREATMENT4,000.10 4,015.31 565 - WATER OPERATION2,019.31 2,024.08 690 - DPW GENERAL FUND

125.50 125.50 692 - BEAUTIFICATION DEPT399.37 5,836.87 791 - DDA TIFA DISTRICT

1,358.70 1,358.70 801 - PLANNING/ZONING1,761.90 1,816.90 806 - BLDG OP/REPL3,526.98 3,887.73 932 - MOTOR VEHICLE

35.00 35.00 958 - CAPITAL FUND EXPENSES

PAYROLL FOR: May 5, 2020Pay Period: April 18-May 1, 2020

Wages 31,881.60$ Chemical Bank 159.25$ Lee Powers 125.00$ Vantage Point 265.48$ IRS 10,119.44$ State of MI -$ MERS -$ Alerus -$ Garnishment -$ Police Union -$

Total 42,550.77$

VILLAGE MANAGER’S REPORT May 18, 2020

Over the past week, I have received a couple of questions about how we are doing financially. The primary concern is on revenues we received from the State. Below is a brief comparison between last Fiscal Year and our current Fiscal Year as of April 30. The comparison is on the General Fund, and Act 51 revenues. Fiscal Fiscal Year Year 2019-2020 2020-2021 Fund 101 - General Fund: Taxes/Real Property $ 0 $ 0 Taxes/ Personal Property $ 0 $ 0 State Sales/Constitutional $21,703 $23,709 Fund 202 – Major Street: Gas & Weight Tax (Act 51) $30,563 $18,707 Fund 203 – Local Street: Gas & Weight Tax (Act 51) $12,443 $ 7,616 As you can easily see, up to this point, the General Fund is doing fine, Act 51 monies are definitely behind last year. Projections are saying that Sales Tax Revenues are expected to decline in May, June and July. The same is anticipated for Act 51 funds. As a result, we will do two things:

1. We will be watching our revenues very closely throughout the year. This will not be limited to revenues from the State, but revenues in all funds.

2. We have already started to watch our expenditures, holding off on any non-critical purchases.

After the Village Council meeting, and after talking to a couple of you, I decided that I needed to pull together some form of a summary, by topic/location, in order to come up with a decision(s) as to what we should do, or at least plan to do. I figure this was needed as I do not think we reached any decisions Monday night, we simply talked about concerns and raised some potential issues. This list is taken from what I originally sent to you for the meeting, it is simply reorganized by topic/location as opposed to being organized by Council Member. I did not include duplicate suggestions. After consolidating the comments by topic/location, I will attempt to state my “understanding” as to what we should be doing. It will be up to Council to let me know if I am right or wrong. My comments are in blue. GOVERNMENT CENTER:

• Government Center open only at certain times --maybe an hour in the morning and an hour in the afternoon wearing masks as required.

• There should be an understanding with the township employees on their requirements to keep all of us safe even if they don't care about themselves.

• Delay council meetings at the government center until the governor gives a date for reopening.

• I do have a concern about the cost of additional sanitizing for the meeting room and the other offices if the government center is opened too soon. NOTE: Currently the County is fogging the Government Center every Thursday

afternoon. I understand that this will continue until the emergency is over. This is being done at no cost to the Village.

• Masks at Council Meetings, social distancing for Council and the Public, use of bathrooms and sanitizing.

1. The Government Center will be open daily, but with limited hours. (The

Township is considering reopening and their hours are 9:00 AM to 3:00 PM) 2. Plexi-shields will be place on the counters to help protect our employees. 3. Any employee serving the public directly will be required to wear mask and

gloves. 4. Hand sanitizer will be available at the front counter. 5. We will mark the floor with proper spacing for social distancing. 6. Signs will be place on the front windows with hours, social distancing

reminders and hand sanitizers. 7. Bathrooms will be cleaned as normally done but signs will be placed in the

bathrooms telling people of the cleaning times and reminding them to use at their own risk.

PARKS AND BEACHES: • Veterans park/playground?? Some picnic tables from harbor to be spaced at

park • Beach open Sign reminding social distancing • Benches: stay or remove? I would suggest remove. • Borrow bins at both beaches should be removed immediately. • Do not put out picnic tables until safe. • When picnic tables are safe to use do not put out all of them so it is easier to

sanitize them depending DPW staffs thought. • Keep signs up on the play equipment warning that it is not sanitized. • Keep social distancing signs. • Ask people to stay 6 feet apart. • Ask people to sit 6 feet apart on beach. • If parking lot is full people should not go to beaches/parks. Side street/over

parking areas should be marked to not park to limit traffic. • If people are not obeying social distancing rules, close the park to visitors making

the park resident only using compactor pass to use the beach • Use porta johns in place of public bathrooms until we can safely sanitize public

restrooms regularly. • Let public know that if people are not following the recommendations we will

have to tighten the rules for safety. • Limiting numbers of people using facilities. • Open in stages so it can be monitored. • Secure tennis court gates open to limit people having to open the gates. • Remove items from “borrow bins”. • With the shrinking beaches and health concerns the importance in the parks and

beaches should be making it safe for locals not encouraging tourism. Reconsider allowing Bayfront this summer season at the beach to minimize crowding and sanitation concerns on the beach.

• Do not approve large events for parks (example: ballin by the bay, Harbor Days activities) until large gatherings are deemed safe.

1. Signs will be placed in multiple locations reminding people of social

distancing and informing them that the benches, picnic tables and playground equipment have NOT been sanitized.\

2. Picnic tables and benches will be put out but spaced for social distancing. 3. Signs warning that if social distancing is not followed that it may lead to

closing the park or the beach. 4. Bayfront will not be allowed to operate this year. 5. Hand sanitizer will be placed in the bathrooms. We will work on a way to

secure the sanitizer to assure we minimize it being taken.

PUBLIC RESTROOMS: • Bathrooms: (not including marina) are they safer than porta potty? Some

medical friends don’t see much difference. • Do we have contract for cleaning bathrooms? Not harbor staff

1. Bathrooms will be cleaned/sanitized once daily. Signs will be posted

noting when the bathrooms are cleaned and to ask for people to help keep them clean.

2. We will need to pursue hiring a firm to do the cleaning. 3. Bathrooms will remain closed until at least May 18. Very possibly until

June 1. HARBOR:

• Harbor bathrooms/showers changes in how many can be in at the same time • Grills at harbor removed • Fewer picnic tables at harbor (for distancing). • Ice and pop machine stay or close. • All harbor staff should wear masks & gloves (when dealing with public and each

other). • Place hand sanitizers at boat launches.

1. Bathrooms will be cleaned/sanitized once daily. Signs will be posted

noting when the bathrooms are cleaned and to ask for people to help keep them clean.

2. PPE have already been purchased and staff will be trained and instructed as to how and when equipment will be used.

3. Picnic tables will be placed for social distancing 4. Signage will be similar to the parks.

MISCELLANEOUS:

• Should have hands free hand sanitizer stations at various locations • Can water fountains only dispense for refilling personal water bottles? • Should we think about closing River St (Dexter to Cedar) to vehicular traffic to

allow for restaurants more dining space and social distancing instead of all on sidewalks.

• I am also assuming that masks and sanitizer will be supplied by the Village. (I hope we have already ordered these items).

• Should events such as Harbor Days be approved to go forward? • Our administrative, police, DPW and Harbor staff will qualify for the last tier (4)

and be able to be tested. Ensuring their safety is of paramount importance. We don’t have the necessary PPE equipment nor the required training for them cleaning bathrooms nor harbor bath facilities.

• Returning residents and surrounding cottage owners should observe the quarantine guidelines and have others do errands for them.

• Until we hear the May 15th Governor’s message, I suggest we have the government building, restrooms, marina facilities and playgrounds closed to the public.

1. We will look into hand sanitizers and possible ways to secure them. 2. We will look into keeping fountains off unless we can find a way to limit

usage to bottle filling only. 3. River Street will be closed from Cedar to Dexter. We will need to work with

the DDA to define restaurant spaces and to assure that we have a clear walking path along with Fire Department access.

DPW:

• DPW masks same as above not necessary when cutting grass, etc. • I am assuming that the interior of all vehicles is thoroughly disinfected after each

use. • If we have overflowing trash/pizza box issues again this year we will need to

address due to safety. • Disable and put signage on all drinking fountains.

1. PPE has been acquired. Personnel will be instructed as to when the

equipment must be used. 2. Vehicles are already disinfected each day. 3. Trash should not be an issue, not any more than normal. 4. Same as Misc #2.

A question was asked if we were going to monitor employees with a thermometer. We have ordered the thermometers, but they are not expected until mid-June. In the meantime, we are following the instructions from County Health.

1. We are keeping a record for each day an employee is at work. 2. We have suggested to the employees that they self monitor by taking their

temperature each morning before coming to work. 3. We will ask each employee how they are feeling. 4. If any employee is showing any signs of symptoms they will be sent home

until such time as their symptoms clear, or they will self-quarantine if they develop worsening symptoms.

Based on various comments, we have plans in place for the Government Center, the public washrooms, Harbor bathrooms and showers, park benches, picnic tables and playground equipment. I believe that these have all been covered previously.

Antrim County EOC Leslie Meyers, Antrim County Emergency Services Coordinator, stood up (activated) the Emergency Operations Center (EOC). And since first responders (who would normally fill these roles) would be busy with the upcoming emergency, quality staff from within the County were identified and volunteered to fill critical EOC roles. This team then set about building the foundation of relationships, communication, data tracking and supplies that first responders and residents would so desperately need in the days to come.

What is COVID-19 Coronavirus (COVID-19) is an illness caused by a virus that can spread from person to person.

The virus that causes COVID-19 is a new (novel) coronavirus that has spread throughout the world.

COVID-19 symptoms can range from mild (or no symptoms) to severe illness.

COVID-19 is primarily spread from person to person from cough, sneeze or talking droplets. You can become infected by coming into close contact (about 6 feet or two arm lengths) with a person who has COVID-19.

You may also be able to get it by touching a surface or object that has the virus on it, and then by touching your mouth, nose, or eyes.

Links to daily updated information Antrim County Facebook h ps://www.facebook.com/AntrimCountyMI

Antrim County Emergency Management Facebook h ps://www.facebook.com/antrimemergencymanagement

Data Dashboard by Health Department of NW MI h p://www.nwhealth.org/covid19dash2.html

State of Michigan Daily Updates h ps://www.michigan.gov/coronavirus

What’s Inside

Page 2 What is an EOC? Page 3 Logistics Team / PPE distribution Page 4 Regional COVID-19 numbers Page 5 COVID-19 Signs / Symptoms Page 6 Mental Health / Recovery Page 7 Thank You / Contact Antrim County

EOC Incident Management Functions:

Activation -Bring knowledge and expertise together to deal with events that threaten the business.

Situation Analysis -Gather information to determine what is happening and to identify potential impacts.

Incident Briefing - Efficiently share information among team members.

Incident Action Plan - Provide a single point for decision-making and decide on a course of action for the current situation.

Resource Management - Provide a single point of contact to identify, procure and allocate resources.

Incident Management -Monitor actions, capture event data and adjust strategies as needed.

Antrim County COVID-19 NEWSLETTER PAGE 2

Objectives of the Antrim County EOC:

Maintain situational awareness Closely monitor and assess the impact on County

continuity of operations, local communities, healthcare systems, and the economy.

Provide logistics coordination and support to include continuous resource needs assessment and procurement for fire, law enforcement, healthcare and County staff.

Support public information and crisis communication efforts.

Ensure tracking and documentation concerning personnel costs and essential items purchased.

Obtain and provide guidance surrounding re-opening Antrim County.

What is an EOC? An emergency operations center (EOC) is a physical or virtual location designed to support emergency response, busi-ness continuity and crisis communications activities. Staff meets at the EOC to manage preparations for an impending event or manage the response to an ongoing incident. By gathering the decision makers together and supplying them with the most current information, better decisions can be made.

The Logistics Section Team has been hard at work acquiring PPE throughout Antrim and distributing to our first responders and essential employees. Donations ranging from homemade face masks to isolation gowns have been given to the EOC from Antrim County residents and small businesses. Additional PPE has ordered in bulk. Antrim County Businesses, Health Centers, and first responder departments have requested supplies from the EOC and we have supplied these entities to the best of our abilities given the national shortage of PPE. The EOC is also responsible for supplying the Township Ambulance Authority and Meadow Brook Care Facility. The Antrim County government and citizens have stepped up to face this health crisis and help each other during these difficult times. If you have any leads on PPE donations or bulk distributers, or are in need of PPD, please reach out to Logistics Section Chief Kaitlyn Szczypka at 231-533-3576 or email at [email protected].

Township Departments who have received supplies from the EOC:

Banks Fire Department Bellaire Fire Department Central Lake Fire Department Central Lake Police Department Elk Rapids Police Department Ellsworth Police Department Mancelona Fire District Milton Township Fire Department Torch Lake EMS Township Ambulance Authority Township Clerks with upcoming elections in

May will receive PPE distributions 4/27/2020:

Banks Township Clerk Central Lake Township Clerk Echo Township Clerk Jordan Township Clerk Torch Lake Township Clerk Warner Township Clerk

Businesses with Essential Employees who have received homemade masks from the EOC:

Central EZ Mart Eastport Market Family Fare Bellaire Family Fare Mancelona Huntington National Bank Bellaire Lel’s Little Acre Mortenson Funeral Home PC Doctors of Northern Michigan


Distribution Per Item as of 4/20/2020

ITEM # DIST. MASKS

N-95 masks 290

KN-95 masks 90

Dust Masks 30

Homemade Masks 676

Surgical Masks 1258

Face Shields 305

Goggles 8

TOTAL MASKS 2357

GLOVES

Gloves S 4 boxes

Gloves M 10 boxes

Gloves L 4 boxes

Gloves XL 1 box

TOTAL GLOVES 19 boxes

GOWNS

Disposable Gowns 40

Isolation Gowns 325

Lab Coats 10

Gowns 52

Scrubs 40

Booties 3 pairs

TOTAL GOWNS 467

CLEANING SUPPLIES

Lysol Spray 1

Hand Sanitizer Refill 1 Mammoth Hand Sanitizer 3 Gals

DONATIONS


Health Department of Northwest Michigan (Antrim, Otsego, Emmet and Charlevoix) Numbers as of 4/20/20

To Find a test site near you Visit https://www.michigan.gov/coronavirus

Call the COVID‐19 Hotline at 888‐535‐6136 Seven days a week from 8 a.m. to 5 p.m. Email [email protected] Emails will be answered as quickly as possible from 8 a.m. to 5 p.m., Monday ‐ Friday


What To Look For With COVID-19

Watch for symptoms

Stay home and speak to your healthcare provider if you develop any of these symptoms:

Fever or Cough or Shortness of breath If you develop emergency warning signs for COVID-

19 get medical attention immediately.

Emergency warning signs include*: Trouble breathing Persistent pain or pressure in the chest New confusion or inability to arouse Bluish lips or face

If someone in your home is sick Continue to practice everyday preventive actions. Keep the ill person in a separate room from others in the household.

Caring for a sick household member Follow recommended precautions and monitor your own health. Keep surfaces disinfected. Avoid sharing personal items. If you become sick, stay in contact with others by phone or email. Stay informed about the local outbreak situation. Notify your work if your schedule needs to change.

What To Do If Exposed


The COVID-19 pandemic has put all of us on alert, many of us in crisis mode and others at a standstill. At this time, all levels of government are in a response mode. Governor Whitmer is working with governors from across the Great Lakes Region to determine the best way to reopen the State. Here at the County level, the Antrim County Emergency Operations Center is also beginning to develop a recovery plan. A County-wide recovery plan will consist of at least three parts: 1. Standing down the County EOC – bringing the current EOC down from a full-time staff of nine people down to a single person, our Emergency Management Coordinator. 2. Reopening the County and local government buildings – determining what the “new normal” would look like and find ways to keep government employees and the public healthy; 3. Economic recovery throughout Antrim County – provide resources and creating guidelines that would help Antrim County businesses recover as they navigate the “new normal” that has resulted from this global pandemic. The Emergency Management Coordinator will be meeting with the Antrim County Economic Development Corporation and representatives from local area chambers of commerce to develop the economic portion of the recovery plan. Additionally, EOC staff is working to put together a meeting with representatives from local units of government to develop a plan to reopen local government offices in a way that would keep staff and the public safe and healthy.

The New “Normal”

With all that has happened the last couple of months, everyone feels differently. Some more anxious than others. We are all wondering what the new “normal” will be and if we ever will feel “normal” again. With all of these unanswered questions and unknowns, we need to remember to take care of our mental health as well as our physical health.

If you or someone you know needs to talk, please see the chart below for help that is out there.

Recovery


Contact Antrim County

Continuing to Serve Though the County Building is closed, our staff remains diligent and continues to serve the public by phone, fax, email and a drop box located in the southeast corner of the County Building (pictured

As Antrim County and its first responders are on the frontlines fighting the COVID-19 virus, we couldn’t be prouder of our community for stepping up to help. Many of you have donated cleaning supplies and equipment to protect our law enforcement, EMS and other first responders. We want to send a big thank you and recognition to the following businesses, individuals and groups for their help so far: • Bellaire Tattoo • King Orchard • Joe and Carrie Hebden • Bellaire Hardware • Mancelona Hardware • Friske Farm Market • Royal Farms • Petoskey Plastics • Brian Foster • Mancelona Veterinary Hospital • Union Landscape and Design • Seamstresses for Safety • Kimron Construction

THANK YOU

CORRESPONDENCE

On May 14, 2020, at 10:28 AM, Shaun Quinn <[email protected]> wrote:

Good morning Caroline. I was hoping to have a presentation ready for the Village Council for review at Monday's meeting. I will not be able to complete that at this time. I would like to convey that after careful consideration, Bayfront will not pursue use of the space at Memorial Park Beach this year due to overall COVID-19 concerns and the need to focus on the core of our business. We will continue to rent out of our building and provide pick up and delivery of Kayaks, Stand Up Paddle Boards and River Tubes and have put a comprehensive plan in place to ensure clean and sanitized equipment. We would like to pick up where we left off and provide another presentation in the spring for the 2021 season. We truly appreciate the support we have received from both The Village Council and Parks and Recreation. We look forward to working together to further develop this and other ways to promote positive private/public relationships. This year is business and life unusual for all of us. We feel that our focus needs to be both on our business and working with others in the Elk Rapids community to get through 2020 in a way that allows both recovery and growth. Thank you for your time and consideration, Shaun Quinn Bayfront Beach and Bike 231-313-8268

mailto:[email protected]

First Harbor Day

The first Harbor Day ……..games were by donation to the Harbor Fund. The first two years it was known as the Mexican Fiesta. Roulette, booths for crafts, produce etc., Wheel of Fortune, Bingo, Rotary hamburger stand, Parade, "Harbor Day Queen", Sale of yachting hats and caps

65 years ago recreated………Saturday, August 8, 2020

• 9am Village Proclamation presentation • 9:30am Recognition of Marshal and commemoration of Harbor ground breaking • 10am Walk Elk Rapids (bridge walk) • 11am – 7 food and beverage – downtown businesses • Kids fishing – sponsored by Perception • 1 – 4 pm Booths • 1-4 pm Roulette • 1-4 pm Bingo • 1-4 pm Wheel of Fortune • 3pm Bike Elk Rapids • 4 – 7 pm Vehicle Show • Dusk – boat lighting • Perception Schooner docked at the Harbor all day

Village of Elk Rapids

Phone: 231-264-9274 Fax: 231-264-6337

315 Bridge Street P.O. Box 398 Elk Rapids, MI 49629-0398

CORRESPONDENCE To: President Janisse and Village Trustees From: Caroline Kennedy, Asst. Village Manager/Clerk Date: May 14, 2020 Re: Dam Beach Restroom Update I have been in regular contact with our project manager, Klaus Heinert, at Gosling Czubak. Svec is our contractor and Grand Traverse Construction our subcontractor. All projects were on hold due to COVID19 restrictions. Now that outdoor construction projects are moving forward, Svec will be on-site Friday, May 15, 2020 to perform prep for concrete work. Concrete work should begin the week of May 18, 2020. Klaus has provided the punch list to Svec (see attached), The grant agreement is through June 30, 2020. We are currently on target to finish within the timeframe Gosling Czubak will be responsible for filing an extension with the Department of Natural Resources Trust Fund grant division if necessary.

WWW.GOSLINGCZUBAK.COM | (P) 231-946-9191 | 1280 BUSINESS PARK DRIVE, TRAVERSE CITY, MICHIGAN PAGE 1 OF 2

MEMORANDUM

Dam Beach Restroom Construction 2020 Pre- Punch List

To: Caroline Kennedy, Village of Elk RapidsDennis Svec, Svec Construction Date: May 14, 2020

From: Klaus Heinert, GCES Re: Dam Beach Restroom Construction2020 Pre- Punch List

cc: Dallas Wirtz, GCES; Mark Hurley, GCESWilliam Cooper, Village Manager

Dear Ms. Kennedy and Mr. Svec

Please see below for a review of items identified during our fall 2019 Button-up Walk Through on 10/30/19. Theseitems are action items to be corrected before contract close out with Svec Construction as identified herein:

1. Bid Item 4-6. Concrete Sidewalk 4”, Conc. Pavement Ramps 6”, Tactile Strips As of 05/14 SVEC targeting Friday 05/15 to conduct staking (by contractor), site and base preparation, final

compaction testing, form and layout verification (pre-notice for GCES approval).

2. Bid Items 8-10. Payment markings, Reserved parking signs, Wheel stopsPer plans and specifications.

3. Bid Items 11,12,15,16. SNS systemProvide appropriate testing and run in and inspections per contract specifications. Provide notification to GCES andElk Rapids DPW of testing timeframe and results.

4. Bid Item 14. Water serviceProvide appropriate testing and run in and inspections per contract specifications. Provide notification to GCES andElk Rapids DPW of testing timeframe and results.

5. Bid Item 17. Parking Lot RestorationDeleted per Change order No. 1. Prepare compacted gravel base and complete HMA paving (Per Change OrderNo.1 per original bid item) for the SNS force main construction on the Sands property Provide notification to GCESand Elk Rapids DPW of testing timeframe and results.

6. Bid Item 18. Site Restoration Confirm intent to accomplish planting area preparation (6” sand bed, min); and installation of dune grass plugs

for restoration of all areas disturbed by construction activities per restoration specifications and SESC permit. Note:American Beachgrass can be sourced through Charlevoix County Conservation District Website. Dune grassharvesting and shipments have already been completed as of last week. Contact Alison Adams has taken a pre-order in under Svec Construction and will need final quantities for confirmation of a fall order by early October. Othersources they may still have availability this are Mason Lake Conservation District (231-757-3707) or Vans PineNursery (1-800-888-7337).

7. Sands Condo Association site.Replace small wooden guardrail fence near end of pavement removed for the original Svec trenching. There isenough room for people to drive from Dam Beach through that opening into the Sands parking lot

Dam Beach Restroom Construction 2020 Pre- Punch List May 14,2020

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8. Bid Item 19. Gravel Restoration, regrade parking lotProvide, place and re grade gravel parking lot, providing restoration of all parking lot areas disturbed due toconstruction activities per plans and specifications.

9. Site Clean-up and Demobilization- Clean all spillage debris, HMA remnants, etc. from all gutter pans and sidewalks.

- Clean and sweep all sidewalk surfaces of construction debris and dirt. - Remove all remaining construction debris, packaging, palettes, forms and equipment.

- Clean detectable warning plates to be free of concrete curing compound and plastic protectors.- Clean restroom building of all accumulated dust, dirt debris over splash caused by site construction process.*

*(Restroom interiors will be cleaned, prep and stock the restrooms for public use by the Village at theappropriate time and at their determination).

This summary represents the author’s interpretation of the site and bid items completion status as of Fall 2020. A siteinspection will be conducted with representatives of Svec Construction to confirm the pre-punch list items and relevanttasks remaining for completion of the contract. If there are any significant errors or omissions at this point, please sendcomments to me at [email protected], by end of the day Monday 05/18/2020.

Sincerely,

GOSLING CZUBAK

Klaus, D. Heinert, PLA, ASLA

CORRESPONDENCE

CORRESPONDENCE May 18, 2020

To: Village of Elk Rapids Trustees Scott Howard, Village Attorney William Cooper, Village Manager Kyle Storey, Planning & Zoning Administrator Royce Ragland, Chair, Planning Commission RE: Conflict of interest Planning Chairperson A citizen made a comment at the May 4th Village Council meeting regarding Planning Commission Chairperson Royce Ragland. The comment concerned the Short Term Rental ordinance currently being drafted. The citizen referenced the fact that in 2017, Ms. Ragland offered a duplex for sale, which sold through a local realtor in February 2018. The duplex was sold with a deed restriction providing that for a five year period, the duplex could not be leased for less than one year. This fact was previously noted by the village staff and was reviewed by the Village Attorney, Scott Howard. These facts create no conflict of interest for Ms. Ragland. Respectfully, James D Janisse President, Village of Elk Rapids.

ELK RAPIDS HOUSING COMMISSION 701 CHIPPEWA STREET │ ELK RAPIDS │ MICHIGAN │49629

MEMORANDUM

DATE: May 1, 2020

TO: The Village of Elk Rapids

FROM: Tony Lentych, Executive Director

SUBJECT: Annual Report for Noble Pines Apartments

MESSAGE:

Please accept this memorandum as our annual update/report on the work activities of the Elk Rapids Housing Commission and specifically the operations of our only property, Noble Pines Apartments.

The partnership with the Traverse City Housing Commission in now well within its second year and it seems to be going well. TCHC provides property management and maintenance to ERHC under two separate contracts. Both of these contracts are set to expire at the end of this fiscal year (September 30, 2020). ERHC and TCHC are committed to reviewing these contracts during the upcoming summer months.

Move-Ins

In the last 12 months, we had for (4) units open to the next person(s) on the Wait List. General occupancy at Noble Pines is remarkably steady and having four units open up is not typical or atypical – this would be considered slightly above average. In the twelve months prior to this period, we had 3 units open.

Wait List

Currently, there are eleven (11) people on the Noble Pines Wait List. The first name on the list, who will be contacted to move in at Noble Pines when the next unit opens, applied to live at Noble Pines in April of 2019. This is in line with our typical “wait” on this list which is usually 1.5 to 2.0 years. All 11 people on this list are using addresses that would be considered “in the area” which means the Village of Elk Rapids or nearby communities.

Annual Audit

ERHC completed its Annual Audit, conducted by an outside independent auditor at the conclusion of the last fiscal year. There were no findings and this document was submitted to the Village once it was approved and accepted by the Housing Commission.

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Commission

We have two (2) new commissioners appointed by the Village Council within the last year and three (3) new commissioner in the last two years. This is an above average turnover rate. Each term is staggered so that no more than one commissioner’s term is expiring during any given year – and you would normally expect a re-appointment or two as well. We have held two (2) New Commissioner Orientation during the last 12 months and three (3) within the last 18 months. That said, we expect a period of stability now and several Commissioners participated in the Orientation sessions so these sessions also served as a reminder to every one of the duties and responsibilities of Housing Commissioners.

Future

The United States Department of Housing and Urban Development (HUD) has been getting more and more serious about “repositioning” its public housing assets on the Housing Choice Voucher funding platform. This will eventually happen at Noble Pines but this not likely to happen within the next 12 months. I should note that this will not have any impact on the residents at Noble Pines Apartments – this would largely be a “back room” transaction and would only effect how the operation is funded from HUD.

We are also in the very beginning stages of conversations regarding the next “40 years” for Noble Pines. This could include, not only the rehabilitation of the asset overall but some additional units being constructed as well. This conversation has been delayed due to the COVID-19 lockdown but we do anticipate this conversation going forward later this year.

Annual Review of 2019 Beautification Commission

Commission Members: Sonja Perry, Susan Green, Carol Haley, Janine Micunek, Sandy Ehlers, Lori Caruso Gardens: Boardwalk Garden was cleared of old and overgrown plant material and is now an open inviting area where picnic tables and a grassy area will be installed. This completion will take place this summer . Triangle garden (back of Yuchasz Walk-thru) was cleared of a messy shrub and hydrangea were planted and more annuals will be added this summer. Median garden on the south end had the tall evergreens removed for better visibility. Chlorination building was planted with perennials on the street side. Harbor Drive will be the focus of 2020 to remove old plantings and broken fence. New and easy care plantings will be added. The Garden Club continues to work closely with the commission to maintain and beautify their ten gardens. The Zupin-Anderson Garden had a complete redo and is now a beautiful butterfly and bee garden. Public Areas: Annual plantings along the tennis court fence line will be completed again using volunteer labor. Weeding, cleaning and mulching the bump outs, Traverse St. Parking, Kid's Pond areas, Terrace Garden and Boardwalk Garden was accomplished with contracted labor. Baskets of flowers were added to the 31 Bridge and this was accomplished with volunteer labor. Baskets will be prepared again this year. Trees: A grant from Consumers Energy was awarded to the Village for Trees and this commission worked with the DPW and DDA to fulfill the grant requirements. These new trees (20+) were planted around the village. This commission has requested additional funds to plant ten more trees this year. The Tree Doctor continues to do spraying and tree care as needed. Brochures: “Amazing Gardens” brochures are printed each year and distributed to the Garden Club, Chamber, Village Office, Local art galleries, museum, antique mall and Honcho Rest Campground. Brochures are updated as changes are made to the gardens. Respectfully submitted, Sonja Perry

Edward C. Grace Memorial Harbor Village of Elk Rapids

Harbor Commission Annual Report

Harbor report for 2019/2020 season

• Upgraded power to 126 pedestals via transformers going from 208 volts to 224.5 • Dredged the main fairway (entrance to harbor) to a project depth of 10 feet • New bathroom, shower and entry floors inside of bath house • New stainless-steel partitions installed in both men’s and women’s bathrooms • Installed new satellite tv system in all power pedestals with 28 channels • Added 4 new access points for Wi-Fi giving us 100% coverage at upper and lower harbor • 11 digital security cameras installed with recording features • Public webcam installed at fuel dock • Installed new point of sale computer and chip reader system for credit payments • Record high water level required raising all boater docks and fuel dock • Green infrastructure Watershed Center bio-swale project and rain garden at Harbor parking lot

Harbor projects for 2020/2021

• Maintenance on break wall and various areas around the southern end of the parking lot • Digitize all blueprints from when harbor was built • Complete bio-swale and rain garden project • Reconfigure freshwater pipes to put above fuel dock • Extend floating dock at Elk Lake to have 8 additional slips • Research installing a marina guard system to prevent electrical leakage from transformers • Replace old breakers and panels in transformers

May 2019 - April 2020

VILLAGE OF ELK RAPIDS PLANNING COMMISSION ANNUAL REPORT

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1. Introduction

The Village of Elk Rapids’ Planning Commission is a body of citizen volunteers that act as an advisory group to Village Staff on issues and policies related to planning, land use regulation, and community development. Planning Commissioners act as citizen planners and work to develop plans and implementation policies that affect how the community manages changes in growth and development. The Village of Elk Rapids has a seven-member planning commission that works to advise the Planning and Zoning Administrator on municipal planning matters. The Village of Elk Rapids’ Planning Commission meets every month on the Fourth Tuesday at 7:00 p.m. to discuss proposed development, planning initiatives, new ordinances, etc. The Planning Commission is comprised of; Chair, Royce Ragland; Vice Chair, Wallace Hibbard; Village Council liaison, Barb Mullaly, Jim Okonoski, Lauren Dake, Richard Smith & Matt Conrad. Staff support to Planning Commission is Planning and Zoning Administrator, Kyle Storey.

The Zoning Board of Appeals is a joint board comprising Village and Township commissioners which reviews land use issues that pertain to the Zoning Ordinance, including proposed variations from the zoning code, special uses that require review to determine compatibility with adjacent properties, and appeals of decisions made by the Zoning Administrator. The board has five members that are appointed. Members include Mike Szymanski, Chair; Myrna Howse, Vice chair; Lauren Dake, Planning Commission Representative; Matt Webb; and Thomas Sommerfeldt. Staff services are provided by the Village Planning and Zoning Administrator, Kyle Storey. Meetings are held on the third Thursday of every month, at Elk Rapids Governmental Center, 315 Bridge St., in Village Council chambers starting at 7:00 p.m.

With sincere gratitude, the Village of Elk Rapids’ staff would like to thank all the citizen volunteers for participating in local governmental services. With their dedication and commitment, the Village of Elk Rapids will continue to grow in the shape and ideals set forth in the Master Plan and Strategic Plan. We strive to have open lines of communication with Commission members to alert of any forthcoming trainings available to help progress their knowledge base. With continued trainings and defined roles and responsibilities, commissioners have amble opportunity to expand their breadth of service to the Village of Elk Rapids. Looking forward to continued commitment and personal investment from citizen volunteers to help keep the character of this quaint waterfront Village.


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2. Purpose

The Michigan Planning Enabling Act calls for an annual Commission Report stating

the following, “A planning commission shall make an annual written report to the legislative body concerning its operations and the status of planning activities, including recommendations regarding actions by the legislative body related to planning and development.” A report of this nature increases information-sharing between staff, boards, commissions and the Village of Elk Rapids governing body. Further, it allows for anticipation of upcoming issues and priorities, in order to prepare and budget accordingly, if necessary.

3. Meetings

The Village of Elk Rapids Planning Commission met 8 times from May 2019 – April 2020. This meets the requirements of the Michigan Planning Enabling Act of four annual meetings. Meeting dates include: May 28th, June 28th, July 23rd, August 27th, October 22nd, November 26th, January 28th, and February 25th. Regularly scheduled meetings on September 24th as well as December 24th were cancelled due to lack of agenda items. Regularly scheduled meetings on March 24th as well as April 28th were cancelled due to the Coronavirus pandemic. The next Planning Commission meeting, and necessary meetings moving forward, will be held via an Online based platform adhering to Executive Orders passed by the State of Michigan Governor’s office.

4. Plan Review

In 2018, the Village of Elk Rapids and Elk Rapids Township approved a collaborative

master plan. While the two municipalities are politically distinct, the Township and Village frequently work in partnership on public services and also share an office space. The Planning Commissions and Governing bodies of each jurisdiction determined that it would in the best interest of the greater community to work together, and the Collaborative Master Plan is the culmination of that effort. The plan represents the first time the two communities have collaborated to formally to develop guidelines for future development, while protecting the water resources, other natural resources and the small-town character of the community. This collaborative plan presents extensive information for both the Village and Township, a description and mapping of natural resources, and inventory of existing community facilities. The background information is analyzed to identify important characteristics, changes and trends occurring in Elk Rapids. Community-developed goals and policies are presented to guide future development based on the background studies, key land use trends and community issues.

The Village of Elk Rapids is a traditional main street community located where the


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Elk River enters Grand Traverse Bay in Northwest Lower Michigan. Established in the nineteenth century, it has a historic character that makes it an attractive place to live, work and visit. As we look forward to the future, the Village of Elk Rapids is working to ensure its decision make the best use of resources while reflecting on the community’s priorities. The Strategic Plan goals help to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, and assess and adjust activities in response to a changing environment.

Overall, each Strategic Plan goal has some sort of objective actively being worked on

and determined to be ‘in progress.’ The transition of staff members has played a significant role in the timelines set in the Strategic Planning document. Timelines including objectified start dates shall be adjusted accordingly as new staff members become better acquainted with current projects and forecasted future initiatives. These documented plans will lead the Village to completing visionary goals by outlining specific tasks and resources needed as well as deliverable benchmarks and their approximate completion dates.

5. Zoning Ordinance Amendments

In June 2019, the Planning Commission passed Proposed Ordinance #498: Amendments to Section 529 – Signage Changes in definitions, provisions to general use and location requirements, and to comply with federal regulations. aesthetic values. Motion passed to recommend approval: 6-yes, 0-no. 1-abstained.

Currently, the Village of Elk Rapids’ staff and Planning Commission are actively working on Proposed Ordinance #502 pertaining to regulating Short-Term Rental Units throughout the Village. The following paragraphs outline the purpose statement of the proposed ordinance which is currently in draft format:

The Village Council finds the rentals of dwelling units in the Village of Elk Rapids provides value to our local economy but also brings with it externalities affecting the year-round quality of neighborhoods, housing supply, school enrollment, and health and safety. The Village of Elk Rapids has enacted this ordinance to strike a regulatory balance between the interest of community residents, business owners, visitors, and property owners.

The Village has different expectations for noise, occupant loads, and transient activity in its residential neighborhoods than it does in commercial, and even mixed-use zones where hotels may be permitted. The renting of a home on a short-term basis is substantially more like a business than traditional residential use.


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6. Development Reviews & Variances

The number of Permits applied for totals 58. Of the 58 permits applied for, 5 requests were for re-zoning or variances, with 2 being eventually withdrawn. 1 permit request was denied, while 33 out of 58 requests were approved, totaling around 59% of total applications. The remaining 22 approved permits are currently in progress towards completion.

7. Actions by Legislative Body

June - Proposed Ordinance #498: Amendments to Section 529 – Signage Changes in definitions, provisions to general use and location requirements, and to comply with federal regulations. Motion passed to recommend approval: 6-yes, 0-no. 1-abstained.

August - Rezoning Request #2019-034 Applicant: Mike and Maryanne Smith Site Location: Southwest corner of Ames St. and Henry St. (Parcel #05-43-100-032-00) Request: To rezone the parcel from B-1, Local Business District to RM-H, Multi-Family, Residential High Density. The proposed rezoning is to accommodate for approximately 11 townhome units. Application withdrawn.

October - Tourist Oriented Directional Signs (TODS) Request: To keep the TODS and its existing business signs attached to it and add one (1) additional business to that existing sign. Motion passed to approve 5-0.

February – 106 Oak Street B&B – Requests for change in Zoning Ordinance. Application Ongoing.

8. Zoning Map Analyzing the Development Reviews & Variances, in Subsection 7, yields data culminating in 5 total requests over the time span May 2019- Apr. 2020 for Rezoning or Variance related issues. This equates to less than 10% of Zoning related requests over a year span. Quantifying that data leads to confirming that limited amounts of variance and rezoning requests are submitted to the Village of Elk Rapids Planning and Zoning Administrator annually. The specific variance requests, totaling 3 in nature, were due to site specific reasoning and not cause to consider changing the current Zoning Map, at right. The 2 total site-specific re-zoning requests pertained to parcels adjacent to the proposed re-zone request in order to maximize more ‘uses by-right’ than in the previously existing Zoning District. These two rezoning requests were eventually withdrawn. This is not cause of concern as these requests were very limited in nature.


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9. Trainings

All commission members must take the MSU Citizen Planner Training. 2020 training webinars, provided by Michigan State University’s Master Citizen Planner Series, will be made available for all members. The specific training topics can be accessed via a live, online session with educators or thru recordings of webinar. The following subject matter is included: Planning and Zoning to Cultivate a Flourishing Food System; Planned Unit Development (PUD): A Unique Land Use Tool; High Water in Michigan The Role of Shoreline Planning and Regulation; Building Trust and Making Better Decisions; The Local Land Division Ordinance: What is it? Should your local unit have one?; and Land Use Planning for All Generations. All Michigan Association of Planning trainings will be offered to Commissioners including 2020 Planning Michigan Conference and Michigan Safe Routes to School trainings.

10. Joint meetings The Village staff plans to hold a joint Planning Commission/Village Council work session pertaining to Short-Term Rental Ordinance specifics on a date to be scheduled in the future. Further, a joint Redevelopment Ready Communities Committee has been forecasted including members of the Downtown Development Authority, Village staff, and Chamber of Commerce to name a few.

11. Other Notable Items:

The Village of Elk Rapids welcomed a new staff member in the capacity of Planning and Zoning Administrator. Kyle Storey joined the Village in Mid-March 2020 after serving in the same role in Manistee County. The main projects in the Planning and Zoning realm, which are currently being worked on, include: Short-Term Rental Ordinance, Redevelopment Ready Communities Certification, a Capital Improvement Plan and Ames Street Corridor amongst regular Planning and Zoning related issues including permit review, citizen engagement and enforcement.

Annual Report Parks and Recreation Commission

Commission Members: Charlie Pryde (Chair), James Dake (VC), Michael Conrad (Sec), Beth Guntzviller, Gordon Stewart, Kwin Morris, Melissa West (Council liaison) Tobacco Free Beach – Commission recommended tobacco-free beaches. No-smoking ordinance passed by Council and appropriate signage installed in parks. Antrim County Day Park – The Commission asked for the county to remove the fence. A compromise was struck whereby the gates were left unlocked all season. There were no problems with gates being open and it does provide easier access for the police to patrol. Public Private Partnerships – The Commission was approached about a couple different public-private partnerships to provide recommendation to Council, which was new ground. Bayfront Beach and Bike was recommended by the commission and approved by Council for one-year to have a kiosk in the park renting tubes, paddle boards, kayaks. A percentage of proceeds was donated to the Commission. The Commission recommended renewed contract. Due to COVID19, Bayfront has opted to not have a kiosk this summer. Ice Rink – The weather did not cooperate. DPW had the rink ready to go in the event we had enough consecutive days of freezing temps. On the other hand, snow removal was not a problem. We look forward to next year! Walk with a Doc – Under leadership/direction of Christine Petersen, this program developed regular supporters and has continued to grow. Big thanks to Christine and all of the health professionals who continue to participate and be supportive. School Partnership – Charlie Pryde and Caroline Kennedy working with Bryan McKenna from Lakeland school on after-school programming partnerships. Ice skating (weather dependent), and Norte mountain bike program at Maplehurst (COVID19) were both planned. Hopefully these plans can be implemented next year. Community Service Projects – Kwin Morris guided students through some community service projects. Last year’s murals were prepared to be hung at the ice rink. This year Cooper Anderson held a family movie night at Lakeland with 55 participants, which raised $221.00 for new skates. Skate purchase due fall/winter 2020. Jada built pond hockey nets. These are complete and ready to go for winter 2020. Paddle Antrim – First state-designated water trail in northern Michigan. Big honor as designation includes water quality component. Completed their signage design. Commission recommended signage approval to Council, which was approved. Commission also contributed to signage program. Paddle Antrim hired Gourdie Fraser to create plan for Rotary Park including UA kayak launch – in progress.

Norte – Slow Rolls continue to grow and be popular, spanning many age groups. Charlie Pryde and Clare took over to lead rides. Much appreciation to Guntzvillers and other regular volunteers. Lauren Dake has led Estrellas programs and bike safety through schools. Now hired by Norte to be the Elk Rapids coordinator. Currently working on can drive for Norte scholarship funding and bicycle “library.” Members: Beth Guntzviller has been hands-on, creative, enthusiastic and a strong advocate. We hope Beth continues to bring her ideas and advocacy to the commission and to join us in our slow rolls. Michael Conrad reappointed and Paula Moyer appointed through 2023. Respectfully submitted, Charlie Pryde, Chair

Documents

AGENDA REGULAR VILLAGE COUNCIL MEETING MONDAY, MAY … · President should recognize the citizen before speaking. A three-minute limitation applies unless extended by the chairman