AGENDA

REGULAR COUNCIL MEETING

February 13, 2017 at 6:00 pm

PRESENTATIONS

Summer Games Committee Recognition Certificates

ADOPTION OF THE AGENDA

1. MINUTES

a) Minutes of Council Meeting held on January 30, 2017 Page 3

2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS

a) Southeast Transportation Committee Minutes of January 24, 2017 Page 8

b) Municode Services Ltd Building Official Appointments Page 11i. Wayne Meier

ii. Clayton Meier

iii. Ryan Thiessen

iv. Travis Elkin

v. Shenah Carter

3. WRITTEN REPORTS OF COMMITTEES

a) Estevan Board of Police Commissioners Minutes of January 19, 2017 Page 12

b) Estevan Arts Council Meeting Minutes of January 4, 2017 Page 14

c) Leisure Advisory Board Meeting of February 1, 2017 Page 16

4. EXECUTIVE REPORTS

a) Land Development – Building Permit Report for January 2017 Page 21

b) Land Development – Street lights for Fourth Avenue South LDR 01-2017 Page 23

c) WTP Manager – Annual Report on Drinking Water Page 30

d) City Clerk- Council Code of Ethics Page 72

5. INTRODUCTION OF BYLAWS

a) Bylaw 2017-1982 to Provide for Council Code of Ethics 1st Reading Page 73

b) Bylaw 2017-1983 to amend and Establish the Arts Council Bylaw 1st Reading Page 85

c) Bylaw 2017-1984 to Establish and Regulate Water and Sewer Utility Rates 1st Reading Page 88

6. PUBLIC HEARINGS AND REPORTS

a) Public Hearing of Proposed Zoning Amendments Bylaw 2017-1978 Page 95

7. GIVING NOTICE

8. MOTIONS FROM COMMITTEE

a) Summer Games Allocation of Funds Page 103

9. CONSIDERATION OF BYLAWS

a) Bylaw 2017-1978 Bylaw to regulate the use of land and zoning-2nd

& 3rd

Reading Page 104

b) Bylaw 2017-1981 Bylaw to provide special tax for health care - 2nd & 3

rd Reading Page 105

10. INQUIRIES

ADJOURNMENT

1 | Leisure Services Advisory Board Agenda February 1, 2017

Minutes of the Estevan Leisure Services Advisory Board Meeting held on Wednesday February

1, 2017.

Present: Nathan Jesse, Lynn Chipley, Kent Phillip, Steve Godfrey, Councillor Travis Frank,

Dawn Marie Sloan-Beahm, Councillor Travis Frank. Gale Tytlandsvik, Tim Bechtold

Missing: Kirsten Walliser

Recorder: Pauline Robillard – Administrative Assistant – Leisure Services.

Agenda

R17-015

Motion moved by Tim Bechtold, Seconded by Steven Godfrey, to accept the agenda for

February 1, 2017.

Motion Carried.

Minutes

R17-016

Motion moved by Kent Phillips, seconded by Dawn Marie Sloan-Beahm, to accept the Minutes

of January 4, 2017.

Motioned Carried.

Old Business

A) Dawn Marie – Piano for Affinity Place Request.

R17-017

Dawn Marie – Sloan Beahm to confirm donation for the Feb. 1, 2017, the next scheduled

meeting.

Donation Confirmed, Nathan to write letter to Rolland regarding the use of the

Electric Piano after it has been delivered to Affinity Place.

B) Civic Birthday Celebration R17-018

Nathan – are there any other thoughts of the Civic Celebrations?

Erin – Old school Bruins Game.

Dawn Marie –Sloan Beahm – Are there any suggestions from the City regarding

Canada 150 celebrations, maybe there could be a joint Civic and 150 celebration?

Erin – Rod and Erin went to Bienfait to combine the 150th

year Canada Day

Celebration. Bienfait had asked to leave the parade and fireworks to them. Erin also

2 | Leisure Services Advisory Board Agenda February 1, 2017

applied for a grant for a shared partnership with Bienfait. Erin thoughts were to have

a slow pitch cabaret, use of play parks for a larger scale.

Dawn Marie Sloan Beahm – would like to see a continuous celebration including the

schools and to have city flowers representing Canada’s 150ths Celebration. Nathan

stated that flower plans are in progress for July 1st.

Nathan would like help from board with Canada’s 150th

tie in.

Ex. Mr. Kitchen – Participation Sports (Federal Government participating in 150

sports), Nathan would love to host a skate with Mr. Kitchen at the Estevan Leisure

Centre with social media involved.

Dawn Marie – suggested a contest as to how many one can participate in and would

like the city to promote with videos.

Erin – asked if Mr. Kitchen doesn’t do the skate then maybe he could do Broomball,

for we are hosting Nationals this February, promote city facilities.

Leisure Services Reports

A) Playparks Summer 2017 Update – Erin Wilson

R17-019

Erin and Nathan presented a report to council regarding the play parks for 2017:

Erin and Nathan informed the Leisure Board as to where Leisure Services was at for

Parks 2017.

Opened to Board input.

Erin explained 1991 public heath changes,

1 pool meets requirements.

Park Pools lasted longer than expected.

Lifeguards are expected due to the pool depths.

New transitions – Trojan and Padwick park use to run half day programs from 9am

to 12:00 noon – program to be discontinued for there are no play structures.

Church hill will need to change to two full time instructor guards – Parks will only

offer public swimming from 1 to 5pm then pre-school lessons from 5 to 7pm.

Hillside, Hillcrest and Rusty Duce will officer Programs from 9am to 12noon, then

public swim from 1-5pm. (don’t need lifeguards can use play leaders)

Fill and drain pools need to be replaced.

Board Member Question:

Gail – how many drownings has there been statistically? Erin replied that there was

one in Weyburn last year but it was at a water park and that there has been none in

Estevan since her time with the City of Estevan.

Erin – Public Health’s first demand is to have 2 lifeguards due to water depths. (Ex.

Hillcrest)

Erin – effective right now more guards and summer students are needed for the 2017

season.

Nathan and Erin are working on a 5 year plan; they welcome the board’s thoughts.

3 | Leisure Services Advisory Board Agenda February 1, 2017

Councilor Travis – Explained Council discussion that the Spray Parks has less

supervision and that an outdoor pool is needed.

Nathan – need to look at if there is a need for four paddling pools, or an outdoor facility

more centralized.

Lynn – indicated that outdoor venues are needed.

Councilor Travis – spray parks are not as expensive.

Lynn – Kids need a place to go.

Erin – She would like if everyone could start putting out feelers from the public, Erin also

suggested a demographic report of neighborhoods – working on a report with Rod March.

Dawn Marie – Revenue for area’s and low income area’s

Erin – Supports local support for paddling pools.

Councilor Travis – Current Council would like an outdoor pool/waterpark.

Gail – Looking a bigger picture would like to see Estevan build a water Park centrally.

Erin – concerns of Water Park settings.

Erin – She will continue to look at Grant money for pool repairs, she also stated that it

might be cheaper to build new over in time.

Erin – Is excited to try something new at Church Hill, pool to be lined hopefully.

Nathan –Who do realtors us for their demographics, Gail and Lynn replied that they

don’t, if any it’s through census.

Gail – Certain area’s change over the years.

Nathan – He and Erin will continue to move forward with a short and long term plan for

there are budget concerns.

Lynn - expressed that people like outdoor pools.

Erin – lots to consider for lifeguards and play leaders play a different roll; it affects

students etc., lots of hoops to consider.

B) Estevan Youth Soccer – Board of Directors Update

R17-020

Nathan - Estevan youth Soccer has had a few issues internally over the last few months

with their board and their direction. They are reforming their board in hopes to move

forward for summer of 2017.

The City (Nathan and Rod) met with the new Soccer Board on Jan. 23 to discuss a few

items including the $10,000.00 outstanding field rental owed to the City and some of

their field and building maintenance concerns. Their bank accounts are low and they

may be asking the Board/Council for a reduced or waved fee of the field rentals from

2015 and 2016 seasons. Nathan indicated that we as the City are her in a supportive role

and want to see Estevan Youth Soccer Succeed.

Nathan – Soccer is the only user group in this financial situation

and has gone from 633 participants to 96 participants. Nathan

would like to see soccer for 2017.

4 | Leisure Services Advisory Board Agenda February 1, 2017

Nathan – has contact information for those interested in helping the

Estevan Youth Soccer Committee.

Recommendation was made by the leisure Advisory Board that the

Estevan Youth Soccer committee submit an audit to the City.

C) Civic Auditorium Structural Study

R17-021

Nathan reviewed the Civic Structural Study from 2004 ex. Terms of Reference,

Description, Inspection – Exterior/Interior, Analysis and Recommendations prepared

by UMA.

Nathan – Form the Key Points to the new structural study, to be done this year (more

detailed)

Report went to council for Jan. 30 Council meeting – the below was decided in

council:

UMA is now AECOM.

Obtain 3 quotes of doing an engineering study on the Civic.

There was a discussion on having a quote to rebuild the entire outside of the building

and leave the cement and ice plant intact inside.

Recommendation of Councilor Yanish that we spend $30,000.00 for an Engineering

study with a different company than UMA to see the viability of the existing

structure. Consensus.

Lynn – Did the City do the recommendations from the last structural study? Nathan –

Unknown.

Travis – A new study is needed for something has to be done, there is a lot of discussion

and the building is an eye sorer. The questions is to tear down the arena and build a new

one but before we can do anything the City needs a proper Engineer Study and hopefully

this year (2017).

Steve – Possibility of a Feasibility Study?

Nathan – Suggested an Engineering Study.

Gail – Fire inspection?

Steve – Explains study, feasibility then Fire inspection etc.

Lynn – love the field house idea, lots of use for multiple groups and revenue, people to

adjust and get along, educational thing.

Gail – a lot more opportunity for the field house, the MPR at the Leisure Centre is not big

enough for some user groups.

Nathan/Councilor Travis – Council is in discussion about a possible field house.

Erin – depending on the report weather the Civic is usable or not that the possibility of an

outdoor pool is more of a luxury and the possibility of a Fieldhouse is accusable.

Steve – A fieldhouse could also hold indoor ball, golf etc. and everyone is out.

Councilor Travis – Nothing is off the table at this time.

Nathan – was there budget money for this 2017 year?

Councilor Travis – there is money pulled aside but no money until there is a decision.

5 | Leisure Services Advisory Board Agenda February 1, 2017

Nathan – do we have to tender?

Councilor Travis – No because it is under $75, 000.00, recommended not using Aecom

but to use UMA, need to talk to Jeff.

New Business

R17-022

None at this time.

Inquiries:

R17-023

1 Kent Phillips – Baseball is hosting Provincials July 20 – 23, 2017 and stated that he will

be taking care of Lynn Prime Park.

2 Erin Wilson – Invited all to participate in the Pink Shirt walk (Red Cross) Bully

Awareness Day this Feb. 22, 2017 from 3:00 to 3:15pm. T-Shirts for sale Feb. 7/17. Erin

also mentioned that the Estevan Bruins will be participating in the walk.

Adjournment

R17-014

Meeting adjourned, the time being 8:15pm.