AGENDA Orana Water Utilities Alliance (OWUA) Technical ...... · 2. Presentation - RAMHP Rural Adversity Mental Health Program – Getting Through the Drought (45 minutes) 3. Presentation

Page 1 of 15 MINUTES – OWUA TECHNICAL COMMITTEE MEETING 6 As at 1/10/19

AGENDA Orana Water Utilities Alliance (OWUA)

Technical Committee Meeting No. 7

DATE: Thursday 10 October 2019

TIME: 10.00am

LOCATION: Narromine Shire Council Administration Building 124 Dandaloo St, Narromine

CHAIR: Doug Moorby, Narromine Shire Council

1. Welcome and Apologies .................................................................................................................. 2

2. Presentation - RAMHP .................................................................................................................... 2

3. Presentation – WaterNSW and GHD ............................................................................................... 2

4. Stakeholder Updates ....................................................................................................................... 2

5. Confirmation of Minutes from OWUA Technical Committee Meeting – 7 August 2019 ............... 3

6. OWUA Operators Group Update .................................................................................................... 7

7. Matters in Progress ......................................................................................................................... 8

8. Best Practice Compliance .............................................................................................................. 11

9. Asset Management ....................................................................................................................... 12

10. Member Council Updates ............................................................................................................. 13

11. Industry Updates ........................................................................................................................... 13

12. Upcoming Meetings, Events, Conferences and Training Opportunities ....................................... 13

13. Cold Call Surveys ........................................................................................................................... 14

14. General Business ........................................................................................................................... 15

15. Next Meeting ................................................................................................................................. 15

16. Confidential Item (Closed Session)................................................................................................ 15

17. Meeting Close................................................................................................................................ 15


1. Welcome and Apologies

2. Presentation - RAMHP

Rural Adversity Mental Health Program – Getting Through the Drought (45 minutes)

3. Presentation – WaterNSW and GHD

Macquarie River Re-regulating Storage Project (20 minutes)

- Work to date and project overview

- EIS development and project timeline

- Opportunities and considerations

- Stakeholder engagement

*Refer to attachments for project notification letter

4. Stakeholder Updates

4.1 Orana Joint Organisation

4.2 DPIE – Water

4.3 NSW Health


5. Confirmation of Minutes from OWUA Technical Committee

Meeting – 7 August 2019 Recommendation: that the Minutes of the OWUA Meeting held on 7 August 2019 be taken as read and

confirmed.

MINUTES

MEETING OF: Orana Water Utilities Alliance Technical Committee Meeting No 6

DATE: Wednesday 7 August 2019

VENUE: Morotai Room – Orange Ex-Service Club

MEETING OMMENCED: 1.05pm

Attendees:

Bogan Shire Council Graeme Bourke Alister Quarmby

Brewarrina Shire Council David Kirby

Cobar Shire Council Victor Papierniak-Wojtowicz

Mid-Western Regional Council

Claire Cam

Narromine Shire Council Doug Moorby (Chair)

Walgett Shire Council Colin Gatgens

Warren Shire Council Kerry Jones

Warrumbungle Shire Council

Cornelia Wiebels

DPIE – Water Matt Parmeter Brendan Miller

NSW Health Tim Brokenshire

OWUA Project Officer Alayna Gleeson

Apologies:

Central Darling Shire Council

Reece Wilson Darren Scotti

Cobar Shire Council Eric Poga

Gilgandra Shire Council Mark Linton-Harland


Brad Cam

Orana Joint Organisation Belinda Barlow

DPIE – Water David Swan

NSW Health Mark Nave

Guests:

Water Directorate Brendan Guiney

Smart WaterMark Chris Philpot

1 Welcome and Apologies D Moorby welcomed and introduced guests – Brendan Miller – DPIE and Tim Brokenshire (NSW Health).

2 Stakeholder Updates 3.1 Orana Joint Organisation Apology received from B Barlow Update from Project Officer - $150K funding available for each JO focusing on capacity building – opportunity for part of this funding to go to OWUA. Consider approaching Far North and Far North West JO’s for contribution and collaboration. - Project ideas discussed – training/skills analysis/succession planning, water audits, reservoirs inspections. 3.2 DPIE – Water Update from Brendan Miller - last meeting a lot of discussion around IWCM – working with individual Councils, reminder they are not mandatory but are there to help Council run their business. - Drought funding – working with individual Councils - Drought-related data – reminder to feed data monthly to Brendan and Shyamala - 12 water strategies – no update - Thanked OWUA for invitation to attend the OWUA Operators Group – trade qualifications are being considered for treatment plant operators. 3.3 NSW Health Update from Tim Brokenshire

- Commenced six weeks ago – based in Dubbo - Dept. Health working with DWMS trial process – managed by Water Unit. - Emergency preparedness – interested in understanding drought

AGENDA – OWUA Technical Committee Meeting 7 – 10 October 2019 Page 4 of 15

- DMoorby – DWQ Emergency Response Plans – some Councils have completed. Narromine and Warren available for assistance. DPIE support implementation of these plans. Projects funded by NSW Health in the past.

- Community meetings with James McTavish in Bathurst, Orange and Dubbo

3 Confirmation of Minutes Motion: K Jones/D Kirby That the Minutes of the OWUA Technical Committee Meeting held in Nyngan on 13 June be taken as a true and accurate record. CARRIED

4 OWUA Operators Group Update 4.1 DMoorby – thanks to K Jones and T Baldwin for their support of the OWUA Operators Group. Agreed to support motion that Manager/Engineer from host Council attend meetings. 4.2 Meeting update from J Jones:

- Good group discussion, a lot about training, diverse group of Operators. - Concerns about reverse osmosis machines at Bourke and Walgett. Indigenous group in Walgett pushing

for it. - Salt Free Desalination Sydney approaching Councillors direct. 75Kl/day systems. Ongoing maintenance

costs haven’t been given consideration. - Next meeting – pH calibration and testing in conjunction with NSW Health Workshop

5 Matters in Progress/Projects Update 4 – WLMP

- Warrumbungle – final version still under review - Narromine – recommendations fed in to Terms of Reference for IWCM, some recommendations

impractical at this stage. - Walgett and Bogan – no update due to staff changes.

5 – Reservoir Inspections – proceed with Aqualift. 10 – SSWP Bore Assessments Application – no update. 18 – unspent contributions ($39,599)

6 Best Practice Compliance Water conservation – Smart WaterMark presentation to come. SBP – review as part of IWCM process. DMP – M Parmeter – feed ideas and keep communicating with DPIE. Funding being announced. Get applications in got any emergency funding required. Performance Monitoring D Moorby – when will the portal open for this years data? C Cam – advice from Sacha, within 2 weeks (mid-August) – email with guidelines coming. Extra data required including pricing information. Reports 16/17 published electronically mid-August with last years at the same time. Summary document to be published in September.

7 Asset Management LMWUA previously done through Australis. Cobar to contact Narromine and Warren for advice. ACTION: Project Officer to survey Councils to establish what components require updating.

8 Member Council Updates Each Council in attendance provided an update on current status. Warrumbungle

- New CFO – re-evaluation for water and sewer (KJones - Australis specialise in asset valuations). - New GPS location systems – no GIS Officer. Key message – keep it simple. - DWMS Improvement Plan review is progressing.

Warren - Six new or reasonably new bores – plenty of supply, river water is a different story. - Issues with lower weir pool and water availability, particularly for emergency use - STP project (Restart project) – current issues with contract for Treatment Plant. - K Jones taking on new role in special projects – D Clarke will be project offsider. K Jones will still be

OWUA contact.


MWRC - T Baldwin will hopefully stay on for a period of time focusing on project management and operational - C Cam will have more of a strategic focus - DWMS Audit has proved to be an excellent process and really helpful. It has moved the DWMS off the

shelf to ownership and contribution from team. - T Brokenshire - audit makes it a marketable product. - D Kirby/D Moorby – agree with risk based approach. - Level 1 water restrictions from 1 August. - Smart Water Meters – a few issues with project implementation from sub-contractors.

Bogan - J Ediriweera is no longer at BSC – asset and new GIS position under Finance. - New structure still TBD with A Quarmby likely to get water, cross-over with G Bourke - Water has been purchased for new storages. - Funding – $8.2million in funding for second storage, funding for Albert Priest, reduce water losses in

weir, bore investigation. Brewarrina

- Environmental flow ended up in Bre weir pool resulting in current poor water quality Walgett

- STP issues – EPA have stepped in, trying to get funding to replace. - Water issues – bores currently under construction, looking at ways to avoid treated water use. - Issues with water levels, dramatic drops. Advice to report to NRAR

Cobar - New WTP online - Retic program out for tender – 7km of cast iron pipe - SPS upgrades – out to tender next month - Level 5 water restriction – 30% reduction in usage

Narromine - DW Incident Emergency Response – importance of including communications team. - Level 3 restrictions - Working with DPIE in preparation for Summer

9 Industry Updates 9.1 NSW Water Directorate Update from Brendan Guiney, Executive Officer - Through the Alliance, the Directorate is there to help - Trying to connect with Government agencies – consistent messages - Sub-committees – grateful for input of volunteers, D Kirby is on the networking and communications sub-committee - Governance and membership – consideration of inclusion of associate members - DW plans – NSW Health are looking to raise the bar again on audits. Internal audit annually, external audit every 5 years. Conversation needed about how we get it done with resources we have. It can’t be done without partnerships (i.e. JOs). - Operations and maintenance manuals - Drought – guidance on leakage management, customer education - Elected reps – working with OLG and DPIE. Councillors have responsibility but need more help to support Water Managers. In partnership with LGNSW, a presentation for Councillor education is in progress. Suggestion to get an elected rep from each Council to attend LG Water Conference. - Mayors and GMs to attend OWUA meeting and invite B Guiney. Alternatively, B Guiney invited to attend JO Meeting? - Liaising with QLD – utilising their resources. 9.2 Australian Water Association Membership Motion: K Jones/C Weibels

a. That the membership proposal from Australian Water Association be accepted. b. That the membership fee of $11,000 + GST be funded from 2018/19 unspent contributions.

CARRIED 9.3 Water Services of Australia Membership Renewal Motion: K Jones/C Weibels

a. That the Membership renewal from Water Services Association of Australia be accepted. b. That the membership fee of $7,200 + GST be funded from 2018/19 unspent contributions.

CARRIED


10 Upcoming Meetings, Events, Conferences and Training Opportunities As per Agenda.

11 General Business Nil.

12 Next Meeting 10 October – Narromine (AM) 12 December – Mudgee (PM)

13 Presentation – Smart Approved WaterMark Chris Philpot, CEO

- Previous resources - Overview of Orana landing page, overview of projects (e.g. TVC, factsheets, posters, bill inserts, shower timers and postcard handouts for Bourke

- Current usage of resources limited – can speak directly to IT and Comms people to get resources better placed.

- Examples of good online usage – some OWUA Councils that are using it are using it really well. - 2019 resources – Blue House interactive video, interactive water calculator, white goods selector,

household packs, school packs, hospitality packs. - Smart Water Solutions – water audits (recommendations could provide up to 24% water savings). - Making water visible – consumer research - Maximising your subscription – compliment existing demand management strategies. More we can do. - Business case studies about to go live on website. - 2019 TVC campaign – late spring – indoor water use – joint project with CENTROC? Advertising budget

attached rather than CSA. Low res video for social media?

14 Close Meeting closed at 1.00pm.


6. OWUA Operators Group Update

There has not been a meeting of the OWUA Operators Group since 23 July 2019. An update on this

meeting was provide at the OWUA Meeting held on 7 August 2019.

The next meeting of the OWUA Operators Group will be held on Tuesday 19 November 2019 in

Narromine and will be have a workshop focus, hosted by NSW Health.

In order to ensure the Agenda is relevant, the Project Officer surveyed members of OWUA. There were

six (6) respondents and the results are outlined in the table below.

Topic Ranking Score

DWMS and CCP presentation 10.50

Water Incident case studies/Incident management exercise 9.80

Pathogen incident response protocol 9.75

Operational monitoring spreadsheet and annual review template 9.67

Guidelines changes and funding programs 9.20

Collecting samples and monitoring program 9.00

Database and operational data 8.67

Fluoride monitoring, reporting and Code of Practice 8.00

Private water supplies and/or water carters 6.25

Mapping your drinking water management program 5.67

NSW drinking water database 3.00

Water recycling 2.00

The agenda will be released in due course.


7. Matters in Progress As at 26 September 2019

ID MINUTE ITEM WHO PROGRESS STATUS

2 11-18-5.2 11-18-9.1 06-19-7.1

Best Practice/Asset Management Update

AG AMP - Survey Councils to establish what components require updating Best Practice update – BM to provide overview in Oct?

ONGOING

5 11-18-9.3 04-19-6.3

Reservoir Inspections

AG 28 x reservoirs to be inspected, 7 x Councils Proceeding with Aqualift Timeframe – October 2019

IN PROGRESS

7 02-19-11.1 Drinking Water Quality MWRC with NSW Health & Public Works

MWRC Bring SOP’s to October Meeting IN PROGRESS

9 02-1912.2 04-19-6.8

Liquid Trade Waste On HOLD

AG LTW Compliance Officer - INTERESTED x 7 – on hold Contract with Councils to be developed if progresses. Include backflow prevention in PD. LTW Policy – update MWRC for adoption by OWUA (GMAC recommendation), guidelines currently being updated by DoI – on hold until new guidelines adopted?

ON HOLD

10 02-19-14.1 Bore Assessments – SSWP ALL SSWP Phase 1 Detailed Application Submitted in March.

Progressed to stage 2 of assessment – awaiting feedback. IN PROGRESS

11 04-19-12.1 Project Officer Tour of OWUA Region AG

12 Future Meeting Presentations

RAHMHP – Camilla Kenny WSAA – Adam Lovell Water Directorate – Brendan Guiney Detection Services

Getting Through the Drought – October 2019 Meeting Invite to JO Meeting? December – presentation and NO-DES Demo

13

OPERATORS 11-18-6.2 02-19-16.1 04-19-6.1

11-18-6.1 WIOA Support

AG Emailed George Wall Interest Day – Late 2020?

IN PROGRESS

03-19-4.1 NSW Health Workshop/Presentation AG NSW Health Workshop – 19 November 2019

Awaiting draft agenda IN PROGRESS

OTHER

14 ICWM AG Regional approach – teleconference Wed 25 Sept

15 LGNSW Water Management Conf EOI AG Awaiting outcome.

16 OJO Reports AG Reports prepared for each OJO Meeting – Sept sent 18/9

Attend September OJO Board Meeting

17 Chlorine Gas Training In progress through Narromine Shire Council

22 Social Media Videos Videos in development – awaiting drafts

IN PROGRESS

23

CWUA/OWUA Taskforce Training/Skills analysis IWCM Procurement Joint strategies

24 Workforce Development OJO Capacity Building Fund

WIOA + CENTROC Skills Analysis Template Salary benchmarking/PD gathering

25 STEV Feedback AG Emailed Councils for feedback

OWUA response to be developed – due 14 Oct

26 Stockholm Junior Water Award Winner

AG Future event attendance?

27 Water Audits AG Top 20 businesses – last 3 years consumption data – nature of

business

28 Water Supply Fact Sheets Tweed Council – re-design for OWUA

29 Future Projects Refer to project ideas list

Future

Meetings

OWUA Operators Group 19 November

AG NSW Health Workshop - awaiting draft Agenda

OWUA Technical Committee 12 Dec

AG Mudgee - catering


Project Participation Table – as at 18 September 2019

Council Project

TVC 2018 WLMP BORE

ASSESSMENTS RESERVOIR

INSPECTIONS LTW

COMPLIANCE OFFICER Water Saving

Videos TOTAL %

Bogan Shire Council 1 1 X 1 1 1 5 83%

Bourke Shire Council 1 X X 1 X 1 3 50%

Brewarrina Shire Council 1 X X 1 1 1 4 67%

Central Darling Shire Council 1 1 1 1 1 5 83%

Cobar Shire Council 1 X X X 1 1 3 50%

Gilgandra Shire Council 1 1 X 1 1 1 5 83%

Mid-Western Regional Council 1 X X X 1 1 3 50%

Narromine Shire Council 1 1 1 X 1 1 5 83%

Walgett Shire Council 1 1 1 1 1 1 6 100%

Warren Shire Council 1 X 1 1 X 1 4 67%

Warrumbungle Shire Council X 1 1 1 X 1 4 67%

TOTAL 10 6 5 8 7 11

% 91% 55% 45% 73% 64% 100%


Future Project Ideas

This list has been provided from a variety of sources and is by no means a finite list. It is purely to

spark thought on future projects.

Project Source

Asset Management Plan updates OWUA

Workforce Development - Skills Analysis (OJO Project) OWUA

Operator Training Hunter H2O

Assessment of automatic meter reading options Hunter H2O

Templates for BPM Hunter H2O

SOP Development Hunter H2O

Chemical supply specifications Hunter H2O

Water quality spreadsheet development Hunter H2O

Leak Detection WLMP

Hydraulic Model WLMP

Establish DMAs WLMP

NO-DES Water Mains Cleaning Detection Services

LGP Water and Sewer Contract LGP

Redox cost savings Supplier

Other supplier cost savings?

Water Audits SAWM

Manhole Rehabilitation

Telcos on Tanks NSW Water Directorate

Railway corridor pipelines NSW Water Directorate

Solar Pumping - install renewables to power pumps REAQUA

Veterans Employment Program USU

Use of Greywater OJO Board Meeting


8. Best Practice Compliance

Report By: Alayna Gleeson

Position: Project Officer, OWUA

Date: 18 September 2019

RECOMMENDATIONS

That the OWUA Technical Committee: 1. Note the report on Best Practice Compliance 2. Provide updates to status table as required

The Vision of the OWUA is to provide a unified approach to the sustainable delivery of water and

sewerage services, and to achieve and maintain gazetted Best Practice by the earliest feasible date.

An outline of the status of each Council is outlined below.

BEST PRACTICE ELEMENTS

1 Integrated Water Cycle Management (IWCM) Strategy & Financial Plan

2 Water Conservation Measures (WCM)

3 Strategic Business Plan (SBP)

4 Drought Management Plan (DMP)

5 Pricing & Regulation of Water Supply, Sewerage & Trade Waste

6 Performance Monitoring

Council 1 2 3 4 5 6

Bogan DUE NOW DUE NOW 2010

Bourke DUE NOW DUE NOW

Brewarrina DUE NOW DUE NOW

Central Darling 2026 DUE NOW 2019

Cobar DUE NOW DUE NOW 2005

Gilgandra In progress DUE NOW

Mid-Western In progress DUE NOW

Narromine DUE NOW 2021 2010

Walgett In progress 2018

Warren DUE NOW DUE NOW 2007

Warrumbungle In progress 2018

Approved

DPIE - Water action required

Council action required

Consultant action required

Lodged with DPIE Water


9. Asset Management

Report By: Alayna Gleeson

Position: Project Officer, OWUA

Date: 18 September 2019

RECOMMENDATIONS

That the OWUA Technical Committee: 1. Note the report on Asset Management 2. Provide updates to status table as required

An outline of the status of each Council is outlined below.

ASSET MANAGEMENT PLANS

1 Does your Council have an AMP?

2 What stage is your AMP at?

3 Is your AMP linked to your Council’s Financial Plan?

AMP

Council AMP? STAGE? LINKED TO FP? NEXT UPDATE

REQUIRED? 4 year cycle

Bogan Shire Council

Yes - April 2017 2nd Generation Yes 2021

Bourke Shire Council

Yes Yes Yes

Brewarrina Shire Council

Yes Updated 2018

Completed Current

Yes

Central Darling Shire Council

Yes Updated draft completed

2019

No Finance check required

on draft AMP

Cobar Shire Council

Yes Completed Feb 2011

Yes DUE NOW

Gilgandra Shire Council

Yes- 2016 2020


Yes - 2016 Preliminary Yes 2020

Narromine Shire Council

Yes 2017

Adopted 2018 Yes 2022

Walgett Shire Council

Yes Mature Yes DUE NOW

Warren Shire Council

Yes Being updated

Draft dated 7/12/18 Once accepted

by Council

Warrumbungle Shire Council

No - awaiting finalisation of IWCM/SBP


10. Member Council Updates Update from each Member Council on the current situation in their LGA.

11. Industry Updates

11.1 NSW Water Directorate

11.2 LGNSW Water Management Conference

11.3 Critical Water Advisory Panel (CWAP)

11.4 River Operations Stakeholder Consultation Committee (ROSCCo)

12. Upcoming Meetings, Events, Conferences and Training

Opportunities

MEETING/EVENT DATE LOCATION

IPWEA NSW Conference 6 to 8 November Sydney

NSW Water Directorate 13 and 14 November Sydney


13. Cold Call Surveys The following organisations have approached OWUA to promote their products/services.

Organisation Details

Business Name: ReAqua

Address: 348 Peel Street, New South Wales, 2340

Website: www.reaqua.com.au

Contact Person

Name: Karin Stark

Email: [email protected]

Phone/Mobile: 0438 187 014

Outline of products/services: Solar leachate pumps for landfills, large scale solar pumping from bores for domestic or irrigation purposes

How could your products/services benefit OWUA member Councils?

ReAqua's focus is solar pumps. This brings together expertise in water, pumping and solar to find solutions for all scenarios. ReAqua is keen to understand Council's new bore program and keen that the feasibility and benefits of using solar as the power source is understood. Solar not only cuts ongoing operating costs of councils, but demonstrates to the community an active stance on reducing ongoing emissions. The solar pumps we install have pay backs of between 2 and 5 years in general.

Attachment YES

For Determination Trial the product at a member Council Request a presentation at a future OWUA meeting Procure product on an individual basis Undertake a regional EOI for a tender process to procure similar products Note the information – no action required

Organisation Details

Business Name: Killard Infrastructure Pty Ltd

Address: 60 Robinson Street, Goulburn

Website: www.killard.com.au

Contact Person

Name: Todd Miklich

Email: [email protected]

Phone/Mobile: 0450 281 965

Outline of products/services: Sewer, Stormwater and Water. Civil and Trenchless. Insight in to different procurement and program delivery models.

How could your products/services benefit OWUA member Councils?

World class leading technology and innovation. Projects delivered faster with less environmental impact and better collaboration with clients.

Attachment YES

For Determination

Trial the product at a member Council Request a presentation at a future OWUA meeting Procure product on an individual basis Undertake a regional EOI for a tender process to procure similar products Note the information – no action required

http://www.reaqua.com.au/

mailto:[email protected]

http://www.killard.com.au/

mailto:[email protected]


14. General Business

15. Next Meeting

MEETING DATE LOCATION

OWUA Operators Group NSW Health Workshop

Tuesday 19 November – 10am Narromine

Orana Water Utilities Alliance Thursday 12 December – 1pm Followed by dinner

Mudgee

16. Confidential Item (Closed Session)

17. Meeting Close

Documents

AGENDA Orana Water Utilities Alliance (OWUA) Technical ...... · 2. Presentation - RAMHP Rural Adversity Mental Health Program – Getting Through the Drought (45 minutes) 3. Presentation