Agenda of Finance Committee Meeting - 16 May 2018 · 2019-02-19 · Civic Centre, Elizabeth St, Moss Vale, NSW 2577. PO Box 141, Moss Vale. t. (02) 4868 0888 f.(02) 4869 1203 e. [email protected]

Civic Centre, Elizabeth St, Moss Vale, NSW 2577. PO Box 141, Moss Vale. t. (02) 4868 0888 f. (02) 4869 1203

e. [email protected] ABN 49 546 344 354

File No: 107/21

8 May 2018

Dear Councillors

You are kindly requested to attend the Finance Committee Meeting of Wingecarribee Shire Council to be held in Council Chambers, Civic Centre, Elizabeth Street, Moss Vale on Wednesday 16 May 2018 commencing at 9.00 am.

Yours faithfully Barry W Paull Acting General Manager

DISTRIBUTION: Councillors

Mayor Clr K J Halstead (Chair) Clr G J Andrews Clr T D Gair Clr G McLaughlin Clr G Markwart Clr P W Nelson Clr I M Scandrett Clr G M Turland Clr L A C Whipper Staff General Manager Deputy General Manager Operations, Finance and Risk Deputy General Manager Corporate, Strategy and Development Services Chief Financial Officer Acting Group Manager Corporate and Community Group Manager Infrastructure Services Deputy Chief Financial Officer Management Accountant Administration Assistant

AGENDA FOR THE FINANCE COMMITTEE MEETING

Wednesday 16 May 2018

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Business

1. OPENING OF THE MEETING

2. ACKNOWLEDGEMENT OF COUNTRY

3. APOLOGIES

Clr P W Nelson and the General Manager

4. ADOPTION OF MINUTES OF PREVIOUS MEETING

Finance Committee Meeting held on 21 February 2018 ....................................

5. BUSINESS ARISING FROM THE MINUTES

6. DECLARATIONS OF INTEREST

7. AGENDA REPORTS

7.1 Budget Review to 31 March 2018 .......................................................... 5

7.2 Quarterly Operational Plan 2017-18 Exception Report, January to March 2018 .......................................................................................... 10

7.3 Loan Borrowings Policy Review ........................................................... 19

7.4 Moss Vale & District Basketball Association - Request for Variation to Terms of Loan .................................................................................. 29

7.5 Stronger Country Communities Fund - Round 1 Successful Projects ... 34

8. CLOSED COUNCIL

Nil

9. DATE OF NEXT MEETING

10. MEETING CLOSURE



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Our Mission, Our Vision, Our Values

OUR MISSIONTo create and nurture a vibrant and diverse community growing

and working in harmony with our urban, agricultural and natural

environments

OUR VISION

OUR VALUES

Environment: ‘A community that values

and protects the natural environment

enhancing its health and diversity’

Economy: ‘A strong local economy that

encourages and provides employment,

business opportunities and tourism’

Leadership: ‘An innovative and effective

organisation with strong leadership’

People: ‘A vibrant and diverse

community living harmoniously,

supported by innovative services and

effective communication with Council’

Places: ‘Places that are safe,

maintained, accessible, sympathetic to

the built and natural environment, that

supports the needs of the community’

Integrity, trust and respect

Responsibility and accountability

Communication and teamwork

Service quality



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Acknowledgement of Country I would like to acknowledge the Traditional Custodians of this land and pay my respect to Elders both past and present. I would also like to extend that respect to all Aboriginal and Torres Strait Islanders present here today.

Declarations of Interest The provisions of Chapter 14 of the Local Government Act 1993 regulate the way in which Councillors, Committee Members and nominated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public trust. The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest and the reasons for declaring such interest must be disclosed as soon as practicable after the start of the meeting. As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussions or voting on that matter and further require that the member vacate the Chamber. Council‘s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code also provides for a number of ways in which a member may manage non pecuniary conflicts of interest. Where necessary any Councillor, Committee Member and nominated staff of Council should disclose any interest and the reason for declaring such interest in the matters under consideration at this meeting.

Councillors and Committee Members are requested to complete the appropriate form to be handed up at the Meeting.



AGENDA REPORTS

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7 AGENDA REPORTS

7.1 Budget Review to 31 March 2018

Reference: 2120/17 Report Author: Management Accountant Authoriser: Chief Financial Officer Link to Community Strategic Plan: Effective financial and asset management ensure Council's

long term sustainability

PURPOSE The purpose of this report is to inform Council of the results of the budget review undertaken for the period ending 31 March 2018 and to seek approval to make the necessary adjustments to the 2017/18 budget. The Quarterly Review of the Budget is reported to Council at the end of each quarter in accordance with Section 203 of the Local Government (General) Regulation 2005.

RECOMMENDATION 1. THAT Council approve the budget variations reported at the March Quarterly

Review as listed in Attachment 1 to the report.

2. THAT Council approve the reallocation of $631,000 from the Other Waste Reserve to the Welby Hockey Field Reserve.

3. THAT Council note the projected position for the 2017/18 Financial Year

remains a balanced budget.

REPORT

BACKGROUND At its meeting of 14 June 2017 Council adopted the 2017/18 Operational Plan, Budget and Revenue Policy (MN 234/17). The 2017/18 Original Budget was adopted by Council as a balanced budget. This report presents the recommended adjustments which have been submitted by Council Officers for the third quarter of the 2017/18 financial year. REPORT Taking into consideration all adjustments requested as part of the March Quarterly Review, the projected budget result for the 2017/18 financial year remains a balanced budget.



AGENDA REPORTS

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PROPOSED BUDGET VARIATIONS Proposed budget variations (Greater than $15,000) which have been submitted as part of the March Quarterly Review are shown in the table below:

March Review - Proposed Variations (>$15,000) 2017/18

2017/18 Revised Budget as at December Review Balanced

Income Adjustments

Workers Compensation Rebate – increase in income $65,891

Southern Phone Dividend – decrease in income ($63,400)

Rate income – increase in income $63,400

Workers Compensation Reimbursement – increase in income $33,516

Total Budget Variations – Income $99,407

Expenditure Adjustments

Development Services legal expenses – increase in expenditure $224,000

Strategic Planning salaries – decrease in expenditure ($100,081)

Promotions/Donations – decrease in expenditure ($45,000)

Anzac Day Traffic Control – increase in expenditure $15,000

Other minor adjustments less than $15,000 $5,488

Total Budget Variations - Expenditure $99,407

Projected 2017/18 Budget result as at 31 March 2018 Balanced

Further commentary on variations to the budget is provided in Attachment 1. There are a number of proposed adjustments to Council’s adopted Capital Works Program. These adjustments have been included in Council’s Quarterly Budget Review Statement and comments have been provided. SOUTHERN HIGHLANDS HOCKEY ASSOCIATION LOAN As part of this agenda, a report has been submitted in relation to the successful grant application by the Southern Highlands Hockey Association under the NSW Stronger Country Communities Fund. Council approved an interest free 10 year loan for the Southern Highlands Hockey Association on 26 February 2014, MN 28/14 for the construction of an additional synthetic hockey pitch. As part of the September 2017 Budget Review, Council reallocated $631,000 from the Welby Hockey Field Reserve for rectification works at Mittagong Pool. It is now prudent for



AGENDA REPORTS

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Council to re-establish the Welby Hockey Field Reserve to the value of $631,000 from the Other Waste Reserve, as the hockey project is nearing commencement. BUSINESS TRANSFORMATION PROGRAM As part of the 2017/18 adopted budget, Council allocated funds towards the Business Transformation Program. As part of this review it is proposed that 2 items totalling $36,500 be funded from the Business Transformation Reserve, being advertising and employment of the Business Transformation Project Manager. SOUTHERN REGION LIVESTOCK EXHANGE (SRLX) A copy of the interim financial report which was presented at the May meeting of the SRLX Advisory Committee is provided in Attachment 2. COUNCILLOR CONTINGENCY FUND The uncommitted balance of the contingency fund for the 2017/18 financial year is $16,171. Funds have been allocated to the following groups during 2017/18:

Contingency Fund 2017/18

2017/18 Approved Budget $25,000

2016/17 Expenditure Revote $12,370

Total – 2017/18 Budget Available $37,370

MN 579/16 – Triple Zero Challenge 2017 $1,700

MN 102/17 – Bowral Bike Classic $1,000

MN 124/17 – Memorial Brass Plaque Corbett Gardens $750

MN 272/17 – Moss Vale Railway Station 150 Anniversary

$660

MN 358/17 – Save the Children Australia $1,500

MN 359/17 – Men’s Shed Moss Vale Sewer connection fee

$1,158

MN 360/17 – Southern Highlands Bicycles for Change $1,000

MN 431/17 – Challenge Southern Highlands DA fees $6,017

MN 551/17 – Mental Health Week $5,000

MN 554/17 – Memorial Brass Plaque Vietnam Walk $750

MN 54/18 – Black Dog Institute $500

MN 55/18 – Moss Vale Buskers Battle $500

MN 74/18 – DA Fees Yaffa Media Bowral Bike Classic $664

Total Funds Allocated 2017/18 $21,199

Uncommitted Balance – Contingency Fund $16,171



AGENDA REPORTS

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EXPENDITURE REVOTES As part of this review, no expenditure revotes have been identified by Council’s Management Team. The balance of revotes remains at $7,106,369. UNFUNDED PROJECTS AND SERVICES LIST The revised Unfunded Projects and Services List is currently on public exhibition as part of the 2018/19 Operational Plan and Budget. As a result it is not presented as part of the March Review.

IMPACT ON COUNCIL’S FIT FOR THE FUTURE IMPROVEMENT PLAN The projected result for the 2017/18 financial year remains a balanced budget. As such there is no impact on Council’s Fit for Future Improvement Plan.

CONSULTATION

Community Engagement

There was no Community Engagement undertaken.

Internal Consultation

Council’s Executive and Managers

External Consultation

There was no External Consultation undertaken.

SUSTAINABILITY ASSESSMENT

Environment

There are no environmental issues in relation to this report.

Social

There are no social issues in relation to this report.

Broader Economic Implications

There are no broader economic implications in relation to this report.

Culture

There are no cultural issues in relation to this report.

Governance

Council is required to approve the Quarterly Review of the budget within eight weeks of the end of the quarter in accordance with section 203 of the Local Government (General) Regulation 2005.



AGENDA REPORTS

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COUNCIL BUDGET IMPLICATIONS The budget adjustments listed in Attachment 1 will result in Council maintaining a balanced budget position.

RELATED COUNCIL POLICY 2017/18 Operational Plan and Budget

CONCLUSION The March Review of the 2017/18 Budget has identified a number of significant adjustments within the Planning, Development and Regulatory Services branch. The adjustment for Development Services Legal expenses has been offset by savings in Strategic Planning salaries, and Workers Compensation rebates and reimbursements. After all adjustments have been taken into account, Council’s projected budget result remains a balanced budget.

ATTACHMENTS

1. Quarterly Budget Review Statement - circulated under separate cover



AGENDA REPORTS

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7.2 Quarterly Operational Plan 2017-18 Exception Report, January to March 2018

Reference: 501/2018 Report Author: Acting Group Manager Corporate and Community Authoriser: Deputy General Manager Corporate, Strategy and

Development Services Link to Community Strategic Plan: An enhanced culture of positive leadership, accountability

and ethical governance that guides well informed decisions to advance agreed community priorities

PURPOSE This exception report provides an overview of Council’s progress towards delivering its annual Operational Plan 2017/18.

RECOMMENDATION THAT the Quarterly Operational Plan 2017-18 Exception Report, January to March 2018, be noted.

REPORT

BACKGROUND The Operational Plan 2017/18 contains 191 projects, programs and activities (annual deliverables) across the five key themes from the Community Strategic Plan, Wingecarribee 2031 and demonstrates how Council will meet its commitments in the Delivery Program 2017-2021 during the financial year.

REPORT The Quarterly Progress Report on the Operational Plan 2017/18 for the March quarter (Attachment 1) is an exception report which provides the Finance Committee with an overview of the key achievements, areas which require future focus and programs and projects that have been placed on hold during the reporting period. At the end of March 2018, 95.8% of all annual deliverables were ‘on track’, 1.6% ‘need attention’ and 2.6% were ‘on-hold’. Further details are provided in Attachment 1.

IMPACT ON COUNCIL’S FIT FOR THE FUTURE IMPROVEMENT PLAN

There is no impact on Council’s Fit for the Future Improvement Plan.



AGENDA REPORTS

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COMMUNICATION AND CONSULTATION


Nil

Internal Consultation

Branch Managers

Executive

External Consultation

Nil


Environment


Social




Culture


Governance

This exception report provides the Finance Committee with an overview of how Council progressing towards achieving its commitment as outlined in the Operational Plan 2017/18, therefore enhancing organisational transparency and accountability.

COUNCIL BUDGET IMPLICATIONS

Nil

RELATED COUNCIL POLICY

Nil

OPTIONS

The option available to Council is to note this report.



AGENDA REPORTS

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CONCLUSION The Quarterly Exception Report on the Operational Plan 2017/18 for the March quarter, provides the Finance Committee with an overview of how Council progressing towards achieving its commitment as outlined in the Operational Plan 2017/18. Overall, Council is progressing well to achieve the 191 annual deliverables for the 2017/18 financial year.

ATTACHMENTS

1. Quarterly Progress Report on Operational Plan 2017-18, October to December 2017

AGENDA FOR THE FINANCE COMMITTEE MEETING Wednesday 16 May 2018


ATTACHMENT 1 Quarterly Progress Report on Operational Plan 2017-18, October to December 2017

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ATTACHMENT 1




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7.2 Quarterly Operational Plan 2017-18 Exception Report, January to March 2018 ATTACHMENT 1 Quarterly Progress Report on Operational Plan 2017-18, October to December 2017

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7.2 Quarterly Operational Plan 2017-18 Exception Report, January to March 2018 ATTACHMENT 1 Quarterly Progress Report on Operational Plan 2017-18, October to December 2017

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AGENDA REPORTS

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7.3 Loan Borrowings Policy Review

Reference: 2130 Report Author: Chief Financial Officer Authoriser: Deputy General Manager Operations, Finance and Risk Link to Community Strategic Plan: Effective financial and asset management ensure Council's


PURPOSE The purpose of this report is for Council to consider the adoption of the revised Loan Borrowings Policy.

RECOMMENDATION THAT Council adopt the revised Loan Borrowings Policy.

REPORT

BACKGROUND Council endorsed the draft 2018/19 Operational Plan and Budget for the purpose of public exhibition on the 24 April 2018. As part of the draft 2018/19 budget, Council is proposing to borrow $48 million over the course of the next four-year forward estimates. This will be used to fund, or in some cases, part-fund major infrastructure projects which will have significant and demonstrated benefits to the residents of Wingecarribee Shire over the coming decades. To ensure an appropriate governance framework is in place, and to support Council’s position on utilising loan borrowings as an important source of capital funding, a review of Council’s Loan Borrowings Policy has been completed and is presented to Council for adoption.

REPORT Council’s power to borrow funds arises from Section 621 of the Local Government Act 1993. As a custodian of public funds, Council must exercise the reasonable care and diligence that a prudent person would exercise when borrowing funds. The objective of the policy is to ensure that the use and management of Council borrowings:

complies with the Ministerial Revised Borrowing Order dated 13 May 2009;

is undertaken with due regard for Council’s role as a custodian of public funds;

is undertaken with the care, diligence and skill that a prudent person would exercise

in managing the affairs of other persons; and



AGENDA REPORTS

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complies with Council’s overall risk management philosophy.

A copy of the revised Loan Borrowings Policy is provided as Attachment 1. All borrowings must be approved by Council resolution. The intention to borrow funds must be included in Council’s annual Operational Plan and Budget. Loans to Council are a charge on general income and cannot be secured over a specific project. Council is restricted, by the Ministerial Revised Borrowing Order dated 13 May 2009, to source the borrowings from Australia and in Australian currency. Loan Borrowing Principles The revised policy proposes that the following principles be adopted when considering loan borrowings:

1. Borrowings may only be used to fund one-off capital expenditure and not operating

expenditure (which should be funded from operating revenue). Recurrent capital

works (which occur on an annual basis) should not be funded by loans and should be

funded by operating revenue.

2. In considering loan borrowings, Council should ensure sufficient recurrent funding is

available to service the debt. This should be achieved either through debt retirement,

additional revenue or a reduction in operational expenditure.

3. It is appropriate to fund significant capital works via borrowings so that the full cost of

infrastructure is not only borne by present day ratepayers, but also by future

ratepayers who will benefit from the use of the funded infrastructure.

4. It may be appropriate to fund certain capital projects with user charges, in which case

user charges should reflect the project’s costs, including loan payments.

5. The impact on Council’s budget of any movement in interest rates must be actively

managed.

6. The term of any loan should not exceed the expected life of the asset being funded.

Loan Borrowing Considerations The revised policy contains a set of considerations which should be used by Council to assist with decision making on whether to undertake long term borrowings:

The financial impact of the proposed borrowing on Council’s Long Term Financial

Plan, Delivery Program and Operational Plan including scenario analysis in the case

of changes to market interest rates; and any positive impact of the capital works

funded by the proposed borrowing.

Decisions to utilise loan borrowings should be made on a case by case basis,

ensuring there is alignment with Council’s strategic planning and capital program.

Where appropriate, borrowings for infrastructure projects will require a fully costed and

evaluated business plan, with all alternatives considered and outcomes identified. This

may also come in the form of a Masterplan or updated strategy. Where required,

Council is to comply with the Office of Local Government’s circular regarding Capital

Expenditure Reviews.



AGENDA REPORTS

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Internal loans should be considered as an alternative approach to funding capital

expenditure. This approach would be on the basis that Council has sufficient available

surplus cash within identified General Fund cash reserves which have no specific

financial commitments within Council’s Long Term Financial Plan

The proposed structure of the borrowings and the proposed way in which the Council

will procure the borrowings to achieve competitive and favourable terms.

The Debt Service Ratio, which is an indicator of Council’s ability to service its

borrowings, should remain below 10%.

With respect to the process of securing future loan borrowings, the revised policy recommends that Council should seek competitive quotes from at least three (3) institutions, which would include the NSW Treasury Corporation.

IMPACT ON COUNCIL’S FIT FOR THE FUTURE IMPROVEMENT PLAN All future loan borrowings have been included in Council’s Long Term Financial Plan (LTFP). The LTFP is the primary tool used by Council to measure its performance against the key financial and asset management benchmarks set as part of the NSW State Government reform agenda. As reported to Council on the 24 April 2018, Council remains on track to meet all benchmarks within the required timeframes.



This is a financial policy to be determined by Council.

Internal Communication and Consultation

Executive

External Communication and Consultation

None



AGENDA REPORTS

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Environment


Social




Culture


Governance

This policy complies with the requirements of the Local Government Act 1993 and the Ministerial Revised Borrowing Order dated 13 May 2009.

COUNCIL BUDGET IMPLICATIONS The adoption of the revised Loan Borrowings Policy will have no direct impact on Council’s budget. With respect to the proposed loan borrowings included in the draft 2018/19 Budget, Council has considered the impact of the borrowings and subsequent debt servicing as part of reviewing its long term financial plan. Council has sufficient financial capacity to fund these loan repayments and is still well within the industry benchmark for debt servicing (known as the debt service ratio).


Long Term Financial Plan

CONCLUSION

It is considered prudent that Council review its Loan Borrowings Policy in light of the future borrowings which have been included in the draft 2018/19 Operational Plan and Budget.

ATTACHMENTS

1. Revised Loan Borrowings Policy


7.3 Loan Borrowings Policy Review ATTACHMENT 1 Revised Loan Borrowings Policy

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ATTACHMENT 1



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AGENDA REPORTS

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7.4 Moss Vale & District Basketball Association - Request for Variation to Terms of Loan

Reference: 6605/3 Report Author: Chief Financial Officer Authoriser: Deputy General Manager Operations, Finance and Risk Link to Community Strategic Plan: Effective financial and asset management ensure Council's


PURPOSE The purpose of this report is for Council to consider a request made by the Moss Vale & District Basketball Association to vary the terms of the approved loan which was provided to fund stage 1 of the centre improvement strategy.

RECOMMENDATION 1. THAT Council authorise the redraw of $116,667 from the approved loan with the

Moss Vale & District Basketball Association, to be sourced from the Property Development Reserve.

2. THAT Council vary the approved loan agreement to reflect the extension of the

loan maturity date to the 25 October 2032.

3. THAT the Mayor and General Manager be authorised to sign and affix the

common seal of Council to the documents required to vary the terms of the approved loan.

REPORT

BACKGROUND At Council’s Finance Committee held on the 19 February 2014, the committee considered a request from the Moss Vale & District Basketball Association for a $500,000 interest free loan to fund the works proposed in stage 1 of their improvement strategy. These works included re-cladding, insulating and altering the roofing of the stadium to improve spectator viewing. The Finance Committee made the following recommendation to Council, which was subsequently endorsed at the Ordinary Council meeting held on the 26 February 2014. 1. THAT Council provide a $500,000.00 loan from the Property Development Reserve on

the following basis to the Moss Vale & District Basketball Association, to assist them with the costs of refurbishment and improvements to the Moss Vale Basketball Stadium.



AGENDA REPORTS

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2. THAT the loan be provided on the following basis: a. Fifteen (15) year term with repayments on a six (6) monthly basis. b. Repayments to be principal only with no interest to be charged subject to all

payments being made as per an agreed schedule. c. Should any payments be received more than seven (7) days in arrears that

interest of 5% be charged for the instalment (6 months) for which the payment is overdue.

d. That appropriate arrangements be put in place to secure the loan against property owned by the Moss Vale & District Basketball Association (vacant land adjoining the stadium).

3. THAT the Mayor and General Manager be authorised to sign and affix the Common

Seal of the Council to the documents required to facilitate the loan.

4. THAT a condition of the loan be a direct debit facility be put in place by the Moss Vale & District Basketball Association and that be conditioned in the loan agreement.

On the 17 November 2017, Council received a formal request from the Moss Vale & District Basketball Association to vary the terms of the approved loan to allow the Association to access payments which have been made since the loan was executed. REPORT The Moss Vale & District Basketball Association have requested funding for the completion of the development application process and studies required for future grant applications for the redevelopment of the stadium located at 15 Parkes Road Moss Vale. A copy of the formal request is provided as Attachment 1. To date, the Moss Vale & District Basketball Association has fully complied with the terms and conditions of the approved loan. The principal remaining is $383,333. Payments made to date total $116,667. The proposal which has been put forward by the Moss Vale & District Basketball Association is to essentially redraw on the loan so that the payments made to date ($116,667) could be used to fund the required studies and development application process for the redevelopment of the site. If Council were to approve this request, the approved loan agreement would be varied to reflect the extension of the loan maturity date to 25 October 2032 (a further seven instalments at six monthly intervals).


The nature of this agreement is not considered to have a significant impact on Council’s Improvement Plan.



AGENDA REPORTS

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No community consultation has been conducted.


Council Executive

Assets & Capital Projects


Moss Vale & District Basketball Association


Environment


Social

The Moss Vale & District Basketball Association provides a facility which is used by a significant number of residents across the local government area.



Culture


Governance

The variations to the approved loan will be managed through a loan variation agreement which will take into account the appropriate legal requirements.

COUNCIL BUDGET IMPLICATIONS Repayments made to date have been reallocated to the Property Development Reserve, which was the source of the approved loan. The redraw of the $116,667 will be funded from the Property Development Reserve.


None



AGENDA REPORTS

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OPTIONS

The options available to Council are:

Option 1 Approve the request made by the Moss Vale & District Basketball Association.

Option 2 Decline the request made by the Moss Vale & District Basketball Association. Option 1 is the recommended option to this report.

CONCLUSION A formal request has been made by the Moss Vale & District Basketball Association to redraw $116,667 from the approved loan which will allow the Association to complete the development application process and studies required for future grant applications for the redevelopment of the stadium located at 15 Parkes Road Moss Vale. This report presents the options available to Council to respond to this request.

ATTACHMENTS

1. Request from Moss Vale & District Basketball Association


7.4 Moss Vale & District Basketball Association - Request for Variation to Terms of Loan

ATTACHMENT 1 Request from Moss Vale & District Basketball Association

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ATTACHMENT 1



AGENDA REPORTS

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7.5 Stronger Country Communities Fund - Round 1 Successful Projects

Reference: 2151/10 Report Author: Senior Assets Officer Authoriser: Deputy General Manager Operations, Finance and Risk Link to Community Strategic Plan: Effective financial and asset management ensure Council's


PURPOSE The purpose of this report is to advise the Finance Committee of the successful projects approved by the NSW State Government under the NSW Stronger Country Communities Fund – Round 1.

RECOMMENDATION THAT the draft 2018/19 Operational Plan and Budget be updated to include the following projects:

Project Budget Allocation

Construction of Second Synthetic Hockey & All-Weather Sporting Field Stage One (Welby Oval)

$1,192,000

Wingello Hall Accessibility Upgrade $114,732

The Carribee Centre Upgrade and Extension $443,809

Total Expenditure Budget $1,750,541

REPORT

BACKGROUND The Stronger Country Communities Fund (SCCF) – Round 1 was established by the NSW State Government to deliver local infrastructure projects to Regional Communities across NSW to improve the lives of local residents. The SCCF was available to all 92 regional local government areas. Submissions from eligible Councils closed on 13 September 2017. Council submitted four projects for consideration:

Corbett Plaza Renovation,

Construction of Second Synthetic Hockey and All Weather Sporting Field Stage 1 (Welby Hockey Fields),

Wingello Hall Accessibility Upgrade,

The Carribee Centre Upgrade and Extension.



AGENDA REPORTS

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REPORT Council was advised in December 2017 by the NSW Department of Premier & Cabinet that three of the four projects submitted had been approved for funding as part of Round 1 of the Stronger Country Communities Fund. These projects are:

Project Project Summary Grant

Funding

Construction of Second Synthetic Hockey & All-Weather Sporting Field Stage One

This project will provide a second field at the Welby Hockey Centre. This includes construction of synthetic playing surface for a competition standard all weather sporting field to be used by the local hockey association, local public / private primary and secondary schools and other sporting groups such as soccer and cricket.

$374,622

Wingello Hall Accessibility Upgrade

This project is to renovate the existing internal toilet to make accessible and to provide an access ramp to the building. The access ramp will be external on the north east side of the building and will meet requirements of Australian Standard 1428(Access Compliance) and the building code of Australia.

$114,732

The Carribee Centre Upgrade and Extension

To expand and upgrade the purpose built Adult Day Care Centre (The Carribee Centre) at Bowral to meet the increasing demand for day care for socially isolated and frail aged clients and clients living with dementia in the Wingecarribee Shire. This includes additional group room, expand kitchen/laundry/storage, increase office space, upgrade toilet amenity and further develop the sensory garden.

$207,592

Council entered into a funding agreement with the Department of Industry on the 4 April 2018. The agreement includes milestone payments in three stages. The life of the agreement is 2 years. The total project costs and funding sources are detailed below:

Project SCC Grant

Funding Partner

Organisation Funding

Other Funding

Total Project Cost

Construction of Second Synthetic Hockey & All-Weather Sporting Field Stage One

$374,622 $300,000 $517,378 $1,192,000

Wingello Hall Accessibility Upgrade

$114,732 0 0 $114,732

The Carribee Centre Upgrade and Extension

$207,592 $216,217 $20,000 $443,809

Total $696,946 $516,217 $537,378 $1,750,541



AGENDA REPORTS

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This acceptance of grant funding under the Stronger Country Communities Fund will have no impact on Council’s Fit for the Future Improvement Plan.



Community Engagement was part of the initial grant submissions.


Staff from Capital Projects, Assets and Finance were involved in the grant application process.


External communication and consultation occurred as part of the initial grant submissions.


Environment


Social




Culture


Governance

There are no governance issues in relation to this report.

COUNCIL BUDGET IMPLICATIONS These projects will be delivered over the course of the 2018/19 and 2019/20 financial years. It is recommended that Council vote the necessary expenditure required for these projects as part of adopting the draft 2018/19 Budget, including four-year forward estimates.



AGENDA REPORTS

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Draft 2018/19 Operational Plan and Budget, including four-year forward estimates.

CONCLUSION The Stronger Country Communities Fund is one of a number of programs which has been released by the NSW State Government aimed at driving economic growth and infrastructure improvements across regional NSW. Council is currently in the process of developing business cases for a number of significant infrastructure projects which will be presented to the NSW State Government under other funding streams. Council will continue to work closely with community groups and State agencies as further funding opportunities are identified.

ATTACHMENTS

There are no attachments to this report.

Documents

Agenda of Finance Committee Meeting - 16 May 2018 · 2019-02-19 · Civic Centre, Elizabeth St, Moss Vale, NSW 2577. PO Box 141, Moss Vale. t. (02) 4868 0888 f.(02) 4869 1203 e. [email protected]