AGENDA November 15 2016 - Edl · PDF fileMOMENT OF SILENCE 4. ... Beth Duffield and Paul Lawson 9. FACILITIES (TAB 2) ... Agenda, November 15, 2016 Board Meeting 7 Policy 1.407

AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR OF SCHOOLS

RUTHERFORD COUNTY SCHOOL SYSTEM

2240 Southpark Drive Murfreesboro, TN 37128

November 15, 2016

5:00 P.M.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE

4. APPROVAL OF AGENDA

Recommend Approval --- motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1)

A. Minutes: November 3, 2016 November 10, 2016 B. Community Use of Facilities

C. Routine Bids:

Bid #3219 – Washington, DC Trip for Thurman Francis Arts Academy Bid #3221 – Orlando, FL Choir Trip for Oakland Middle School

D. Renovations and Purchase Requests:

The Engineering and Construction Department would like to renovate from Great Southern Recreation using TCPN Contract # R5201-TN-12072 the Primary and Secondary Playgrounds at Barfield Elementary at a cost of $199,368.00, Rockvale Elementary at a cost of $165,312.00, and LaVergne Primary at a cost of $223,016.00. Christiana Elementary would be a renovation of the Primary Playground only at a cost of $51,196.44. All are to be funded through Capital Projects.

Agenda, November 15, 2016 Board Meeting 2

The Engineering and Construction Department would like to purchase from Great Southern Recreation using TCPN Contract #R5201-TN-12212 New Primary and Secondary Playgrounds at John Colemon Elementary at a cost of $138,600.00 to be funded from the Building Program. The Maintenance Department would like to purchase from Premier Elevator Company using GSA Contract #GS21F0089U for the repair of the elevator at LaVergne High School to meet all local codes at a cost of $20,453.00 to be funded from the Maintenance Department.

E. 35 Hour Title I Funded Extended Contracts at Smyrna Elementary School F. Centralized Cafeteria Fund Petty Cash (Cash on Hand) G. Out of County Transfer Student

H. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Tommy Entrekin *

150.00 Blackman High

School Funds - Football Bus Driver

Doug Worsley NTE 1,500.00 Central Magnet

Various School Accounts Bus Driver

James Freytag NTE 1,500.00 Eagleville

School Funds - Band

Marching Band music arranging

Chelsea Nance

500.00 LaVergne High

School Funds - Volleyball

Assistant Volleyball Coach

Steve McClanahan

1,500.00 Riverdale Football Boosters

Field Maintenance

Josh Pelchat

1,000.00 Riverdale Football Boosters

Field Maintenance

Chad Fields

1,400.00 Siegel High Dancer School

Supervision / run sound board

Chad Fields

350.00 Siegel High

Leslie Hall School of Dance

Supervision / run sound board

Dallas Hill

1,400.00 Siegel High Dancer School

Supervision / run light board

Dallas Hill

350.00 Siegel High

Leslie Hall School of Dance

Supervision / run light board

Tonya Lawson NTE 1,000.00 Blackman High Band Boosters Private Lessons

David Larsen $18 per lesson Oakland Middle

School Funds - Band Private Lessons


Margurette Allen **** NTE 500.00 Siegel High


Assistant Volleyball Coach - additional funds

- Total is now $2,300

Sloane DeYong NTE 600.00

Thurman Francis

School Funds - Swimming Lifeguard

Tynesha Campbell

600.00

Whitworth- Buchanan

School Funds - Girls Basketball

Assistant Girls Basketball

Coach

Roger Batey ** Hourly Cedar Grove

Clubs, Athletics + Outside Groups

Additional Custodial work

during the 2016/2017 school year

Jeff Richmond ** Hourly Cedar Grove



during the 2016/2017 school year

* approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval

I. Non-Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2016-2017 school year: Name School Sport Larsen, David Oakland Middle Band Lawson, Tanya Blackman High Band

Perdzock, Malinda Oakland Middle Softball Malone, Robert Eagleville Wrestling Wade, Justin Oakland High ` Basketball/Boys

David, Rory Kyle Siegel High Wrestling Recommend Approval --- motion to approve the consent agenda items as presented.

6. VISITORS


7. SPOTLIGHT ON EDUCATION

What is 504??

8. UPDATE ON RUTHERFORD COUNTY CHAMBER OF COMMMERCE WORKFORCE DEVELOPEMNT INITIATIVES

Beth Duffield and Paul Lawson

9. FACILITIES (TAB 2)

A. Christiana Middle School Baseball Concrete Project

Dr. Crystal Hastings, Principal of Christiana Middle School, has requested permission to place concrete at the baseball field in the bleacher and concession stand areas. There will be a fenced storage area that will be utilized by both baseball and softball. The project is 2,350 square feet of concrete and 60 linear feet of fencing. The concrete placement will be provided by Summit Concrete. The cost of the project is approximately $7,000 and will be funded by fundraisers and donations at no cost to the Board.

Recommend Approval --- motion to approve concrete and fence work at the Christiana Middle School baseball field. The fenced in storage area will be used for both softball and baseball. This project will be completed at no cost to the Board.

B. Collier Engineering Materials Testing Fee Proposal

Collier Engineering has submitted a fee proposal for testing services. Rutherford County Schools Engineering and Construction Department has four major projects under construction and is in need of geotechnical and concrete testing services. Collier has worked with us on several projects and has always provided quality services in a timely manner. A schedule of fees is attached for the Board’s review. This is a professional service.

Recommend Approval --- motion to approve Collier Engineering and their schedule of fees for use on our ongoing construction projects. This is a professional service.


10. FINANCIAL MATTERS (TAB 3)

General Purpose School Budget Amendment

This General Purpose school fund budget amendment amends $123,926 in 2015-2016 donations from unassigned fund balance, $66,812 from unassigned fund balance, in order to fund the balance of a liquidated 2015-2016 cabling purchase order for John Colemon School, $103,015 in new revenues, and the $293,753 in expenditures that match the intent of the donations, liquidated purchase order, or new revenues.

From Unassigned Fund Balance:

$20,369 for Virtual Enterprise Vocational Program

11,298 from Jennings Jones Foundation for Spectrum

6,509 donations for the RCS Childrens’ Clothing Fund

85,750 Co-ord School Health Grant from Ascension

66,812 for John Colemon cabling PO $190,738 – from Unassigned Fund Balance

New Revenues:

$21,000 Co-ord School Health Grant for walking tracks

6,500 Donations for the RCS Childrens’ Clothing Fund 14,801 Staff Development Grant through Metro Schools

60,714 Federal funds through State for High Cost SPED

$103,015 – New Revenues

Recommend Approval --- motion to amend the 2016-2017 general purpose school fund budget by $123,926 in 2015-2016 donations from unassigned fund balance, $66,812 from unassigned fund balance, in order to fund the balance of a liquidated 2015-2016 cabling purchase order for John Colemon School, $103,015 in new revenues, and the $293,753 in expenditures that match the intent of the donations, liquidated purchase order, or new revenues as presented.


11. REVISED POLICIES (TAB 4)

Policy 3.210 – Naming New Facilities Purpose of Revision: revise the language in the policy to accurately reflect the Chairman of the Board, and not the Director, appoints a committee to make recommendations for the naming of new schools. Policy 1.402 – Notification of Meetings Purpose of Revision: revise the language in the policy to accurately reflect that meeting notices are currently posted on the District website. Policy 1.403 – Agendas Purpose of Revision: revise the language in the policy to eliminate the section entitled “Annual Agenda”. Policy 1.406 – Minutes Purpose of Revision: revise the language in the policy to accurately reflect that minutes are currently posted on the District website. Policy 1.200 – Method of Election of Officers Purpose of Revision: revise the language in the policy to eliminate the portion requiring the Board to nominate a TLN representative at the first regular meeting in September and clarifying that the Director will preside over the meeting until a new chairman is elected. Policy 2.200 – Annual Operating Budget Purpose of Revision: revise the policy to reflect new legal requirements regarding budget timelines.

Policy 4.605 – Graduation Requirements Purpose of Revision: revise the policy to comply with new legal requirements regarding students taking a U.S. Civics test and addressing statutory requirements for early graduation. Policy 6.413 – Prevention and Treatment of Sports Related Concussions Purpose of Revision: revise the policy to comply with new legislation listing Physician’s Assistants as health care providers that may evaluate and provide clearance for return to athletics.


Policy 1.407 – School Board Records Purpose of Revision: revise the policy to meet legal requirements that the name or title and the contact information of the individual designated as the public records coordinator be included in the policy. Policy 6.304 – Student Discrimination, Harassment, Bullying, Cyber-Bullying and Intimidation Purpose of Revision: revise the policy to include the definition of harassment. Recommend Approval --- motion to approve the revisions to Policy 3.210, 1.402, 1.403, 1.406, 1.200, 2.200, 4.605, 6.413, 1.407, and 6.304 on second and final reading, as recommended by the Policy Committee.

12. STUDENT DISCIPLINE APPEALS

A. The Board has been requested to review the November 4, 2016 decision of the Disciplinary Hearing Authority to uphold the remandment of a student from Smyrna High School to Smyrna West Alternative School. This review is pursuant to the provisions of Policy 6.317. The policy states the Board shall review the DHA record and shall:

1. Affirm the decision of the DHA; or 2. Overturn the decision of the DHA; or 3. Modify the decision of the DHA to a lesser penalty (except in

cases of zero tolerance violations); or 4. Grant a second hearing which would be before the Board 5. Deny a request for a Board hearing.

B. The Board has been requested to review the November 4, 2016 decision of the

Disciplinary Hearing Authority to uphold the remandment of a student from Eagleville School to Daniel-McKee Alternative School. This review is pursuant to the provisions of Policy 6.317. The policy states the Board shall review the DHA record and shall:

1. Affirm the decision of the DHA; or 2. Overturn the decision of the DHA; or 3. Modify the decision of the DHA to a lesser penalty (except in

cases of zero tolerance violations); or 4. Grant a second hearing which would be before the Board 5. Deny a request for a Board hearing.


13. FOR INFORMATION ONLY

Per Policy 1.108, Nepotism, Scott Moore is to be employed by Rutherford County Schools at Buchanan Elementary School.

14. DISCUSS FOOTBALL SCHEDULE FOR 6A SCHOOLS – 2017 SEASON 15. INSURANCE UPDATE 16. DIRECTOR’S UPDATE 17. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE 18. FEDERAL RELATIONS NETWORK (FRN) UPDATE 19. GENERAL DISCUSSION BY BOARD MEMBERS 20. ADJOURNMENT

A RUTHERFORD COUNTY SCHOOL SYSTEM Board of Education Meeting


Minutes of November 3, 2016

Board Members Present E. J. Jordan, Chairman Jim Estes, Vice Chairman Wayne R. Blair Terry Hodge Aaron B. Holladay Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:00 P.M. Wayne Blair led the Pledge of Allegiance.

2. MOMENT OF SILENCE

The Board Chairman called for a moment of silence, remembering the family of Eska Garrison who passed away October 29, 2016. Mrs. Garrison was the first woman to serve on the Rutherford County School Board.

3. APPROVAL OF AGENDA

Motion made by Mr. Blair, seconded by Mrs. Moore, to approve the agenda as presented.

Vote: Yes 4. APPROVAL OF CONSENT AGENDA

A. Minutes: October 20, 2016 October 24, 2016 B. Community Use of Facilities

C. Routine Bids: No bids

Minutes of November 3, 2016 Board Meeting 2

D. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Madeline Buford

1,800.00 Blackman High



Courtney Gregory


Football/Competition Cheer Boosters

Coaching Competitive

Cheerleading squad

Heather Wortman


Football/Competition Cheer Boosters

Coaching Competitive

Cheerleading squad

Dawn Barger *

375.00

Blackman Middle

School Funds - Football Bus Driver

Melina Gonzalez

600.00

Blackman Middle



Brenda Williams ***

56.00

Rock Springs Middle

School Funds - Chorus Piano accompanist

Chad Fields

600.00 Siegel High Football Boosters

Music Announcer for Football

Dallas Hill


Scoreboard Operator

Craig Reavis *


PA for Football games

Craig Dziduch

500.00 Siegel Middle



Celina Thornton

800.00 Siegel Middle



Lonnie Drayton NTE 1,000.00 Smyrna High


Tom Haynes NTE 1,000.00 Smyrna High


Stephen Luboniecki NTE 1,000.00 Smyrna High


Valerie Vied

1,000.00 Smyrna High


Summer coaching camp

Shelby Short NTE 5,000.00

Stewarts Creek High


Assistant Varsity and JV Head

Volleyball Coach

Jazmin Jordan *

158.54

Stewarts Creek Middle

School Funds - Band

Clarinet sectional rehearsal

Scott Kinney ***

158.54


School Funds - Band

Trombone sectional rehearsal


Erich *** Zimmerman

158.54


School Funds - Band

Trumpet sectional rehearsal

Scotty Garrison NTE 750.00 Blackman High

School Funds - Wrestling

Assistant Wrestling Coach

Maureen Moeller

$20/half hour $15/person/group

Blackman Middle

School Funds - Band Private lessons

Claire O'Kain

1,500.00 Central Magnet

School Funds - Drama Accompanist

Andrew Chunn NTE 2,500.00 Oakland High Band Boosters

Percussion Instructor

Michael George $20 / lesson Oakland Middle

School Funds - Band Private lessons

Phillip Jones $20 / lesson Oakland Middle

School Funds - Band

Private low brass lessons

Craig Watkins

4,800.00 Riverdale

School Funds - Half Timers Choreographer

Cara Trunnell

1,500.00 Smyrna High



Deborah Hunter 3,000.00

Stewarts Creek High

School Funds – Fine Arts Dept. Clinician

John Engelman ** Hourly Cedar Grove



during the 2016/2017 school

year

Matilde Garcia ** Hourly Cedar Grove




year

Charlotte Campbell ** Hourly

Christiana Middle




year

Jerry Swader ** Hourly

Rock Springs Elementary




year

Thomas Faulk ** Hourly

Rockvale Elementary




year * approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval


E. Non-Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2016-2017 school year: Name School Sport

DeYoung, Sloane Smyrna High Lifeguard Henderson, Scott Smyrna High Wrestling Moeller, Maureen Blackman Middle Band

Sappenfield, Paul Smyrna High Wrestling Sears, Sara Johnson Siegel High Band Smith, Haley Smyrna Middle Cheerleading Trent, Sabrina Rockvale Middle Soccer/Boys Maier, Mark Rockvale Middle Archery Harris, Crystal Buchanan Elementary Archery

Motion made by Mr. Young, seconded by Mr. Estes, to approve the consent agenda items as presented.

Vote: Yes 5. VISITORS

Mark Martin addressed the Board requesting awareness for special education students. Chairman Jordan advised Mr. Martin to contact Joyce Michaels, Board Secretary, to schedule a meeting with the appropriate people to discuss his concerns.

6. SPOTLIGHT ON EDUCATION

Project Feed LaVergne Middle School LaVergne Middle School Principal Cary Holman gave a presentation to the School Board about Project Feed. Project Feed is a free community Thanksgiving meal the school serves each school year. Mr. Holman explained how the program is used as a learning project leading up to the event, and that he started the project while he was principal at Central Middle School.

7. ePLAN REVIEW AND REQUIREMENTS

Richard Zago, Assistant Superintendent of Curriculum and Instruction, gave a brief overview of the TN Department of Education ePlan (Rutherford County


School academic plan of improvement) and explained the process. Rutherford County System and each school utilizes the ePlan provided by the Department of Education to create an improvement school academic plan.

8. REVISED POLICIES

Policy 3.210 – Naming New Facilities Purpose of Revision: revise the language in the policy to accurately reflect the Chairman of the Board, and not the Director, appoints a committee to make recommendations for the naming of new schools. Policy 1.402 – Notification of Meetings Purpose of Revision: revise the language in the policy to accurately reflect that meeting notices are currently posted on the District website. Policy 1.403 – Agendas Purpose of Revision: revise the language in the policy to eliminate the section entitled “Annual Agenda”. Policy 1.406 – Minutes Purpose of Revision: revise the language in the policy to accurately reflect that minutes are currently posted on the District website. Policy 1.200 – Method of Election of Officers Purpose of Revision: revise the language in the policy to eliminate the portion requiring the Board to nominate a TLN representative at the first regular meeting in September and clarifying that the Director will preside over the meeting until a new chairman is elected. Policy 2.200 – Annual Operating Budget Purpose of Revision: revise the policy to reflect new legal requirements regarding budget timelines.

Policy 4.605 – Graduation Requirements Purpose of Revision: revise the policy to comply with new legal requirements regarding students taking a U.S. Civics test and addressing statutory requirements for early graduation.


Policy 6.413 – Prevention and Treatment of Sports Related Concussions Purpose of Revision: revise the policy to comply with new legislation listing Physician’s Assistants as health care providers that may evaluate and provide clearance for return to athletics.

Policy 1.407 – School Board Records Purpose of Revision: revise the policy to meet legal requirements that the name or title and the contact information of the individual designated as the public records coordinator be included in the policy. Policy 6.304 – Student Discrimination, Harassment, Bullying, Cyber-Bullying and Intimidation Purpose of Revision: revise the policy to include the definition of harassment. Motion made by Mr. Estes, seconded by Mr. Hodge, to approve the revisions to Policy 3.210, 1.402, 1.403, 1.406, 1.200, 2.200, 4.605, 6.413, 1.407, and 6.304 on first reading, as recommended by the Policy Committee.

Vote: Yes 9. FOR INFORMATION ONLY

TSBA recommends reviewing policies annually. Review Section 4, Instructional Services, this month and refer any potential revisions to Angel McCloud.

10. INSURANCE UPDATE

Mr. Sandvig presented a brief update on the Insurance Committee meeting.

11. DIRECTOR’S UPDATE

The Director informed the Board that more than 2,000 Rutherford County eighth-graders attended a career day at Miller Coliseum on November 1. He also announced that several Rutherford County Schools’ students participated in the first-ever Tennessee Student Mock Election. Secretary of State Tre Hargett was at Thurman Francis Arts Academy to announce the winner. State report cards will be out in December or early January.


12. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE – No report at present time.

13. FEDERAL RELATIONS NETWORK (FRN) UPDATE – No report at present time.

14. GENERAL DISCUSSION BY BOARD MEMBERS

Chairman Jordan informed the Board that he has contacted Randall Bennett, Tennessee School Board General Counsel, and the Board will be using the TSBA Evaluation Form to evaluate the Director of Schools as they have done in the past. Mr. Jordan advised that the Director has indicated he would like a contract extension but he has not put anything in writing.

There being no further business, the meeting adjourned at approximately 5:46 P.M. _________________________________ _________ E. J. Jordan, Chairman Date ________________________________ _________ Marvin D. Odom, Director of Schools Date

A RUTHERFORD COUNTY SCHOOL SYSTEM Board of Education Meeting


Special Called Board of Education Meeting

Minutes of November 10, 2016

Board Members Present E. J. Jordan, Chairman Jim Estes, Vice Chairman Wayne R. Blair Terry Hodge Aaron B. Holladay Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:30 P.M. at the Central Office. Board Member Lisa Moore led the Pledge of Allegiance.

2. PROPOSED ZONE LINES FOR ROCKY FORK MIDDLE SCHOOL

The Board Members reviewed the proposed zone lines. After hearing comments from three public hearings, the following four recommendations were made for consideration: A. Present the current map showing proposed zone lines. B. Mr. Holladay proposed that on the second map to include an area adjacent to

the new school that runs to Lee Road. This area currently contains no students.

C. Mr. Young proposed that on the second map to include an area that contains

Shirley Road. This area currently serves three students. D. Include a map that combines all of the options together.

Minutes of November 10, 2016 Special Called Board Meeting 2

3. REVIEW TSBA EVALUATION FORM FOR THE DIRECTOR OF SCHOOLS Chairman Jordan distributed copies of the TSBA Evaluation Form for the Director of Schools. He asked if any Board Member desired to make any modifications or additions to the standard TSBA Evaluation Form, to make a motion and the motion will be voted on. There were no comments from the Board. Chairman Jordan requested the Board to mail the completed evaluation form to Randall Bennett by November 18, 2016. He advised the Board that Mr. Bennett will report to the Board the results of the evaluation at the Board Meeting on December 6, 2016.

There being no further business, the meeting adjourned at approximately 5:45 P.M. ________________________________ _________ E. J. Jordan, Chairman Date _________________________________ _________ Marvin D. Odom, Director of Schools Date

FACILITIES USE

November 15, 2016

Siegel High Leslie Hall School of Dance, 12/9/16, Christmas

dance recital, auditorium and 2 classrooms, $315 Smyrna High Christina’s Dance Center, 6/3/17‐6/4/17, Dress Rehearsal and Recital, Auditorium and 3 classrooms, $660 Pursuant to Board Policy 3.206 public education schools and institutions, post‐secondary education Institutions, private universities and colleges, governmental entities or agencies that provide benefits to the Rutherford County school system or have an in‐kind relationship approved by the Director of Schools may request the Board of Education to allow an exemption from the use of facilities fee which the Board may allow or deny based upon the details of the specific request. The following groups qualify for the exemption: Cedar Grove Elementary Girl Scout Service Unit 154, 12/3/16, training for troop leaders,

cafeteria, no fee David Youree Elementary Cindy’s Cinderellas/Murfreesboro Parks & Recreation, 11/16/16‐

3/30/17, cheer practice, gym, no fee Lascassas Elementary Girl Scouts, 11/16/16‐5/18/17, meetings, cafeteria, no fee Siegel High MTSBOA, 1/19/17‐1/21/17 mid‐state band clinic, band room,

Choral room, and auditorium, no fee Walter Hill Elementary Tennessee Department of Environment & Conservation, 12/6/16,

public hearing, cafeteria, no fee Note: Facility use for 11/15/16 has been granted pending Board action. A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user. Each group must forward any renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy period.

Bid # 3219Washington, DC Trip

Thurman Francis Arts Academy

(May 15, 2017 - May 19, 2017)

Item #Description

All About Group Travel

Martin School Travel

Thomas Tours

1 50-55 paying passengers 569.00$ 600.00$ 845.00$

Mailed to 14 vendors11 vendors did not respond

Recommend: Motion to award to All About Group Travel for overall lowest and best bid.

To be funded through Thurman Francis School.

11/15/16

Bid #3221Orlando, FL Band TripOakland Middle School

(March 24, 2017 - March 28, 2017)

Description All About Travel Martin School Travel Thomas Tours World Strides

Quad (80 - 90 paying passengers) 80 - $599, 85 - $589, or

90 - $579 690.00$ 715.00$ 554.00$

Quad (70 - 80 paying passengers) 70 - $629 or 75 - $619 730.00$ 745.00$ 584.00$

Mailed to 14 vendors10 vendors did not respond

Recommend: Motion to award to World Strides for overall lowest and best bid.

To be funded through Oakland Middle School.

11/15/16

Centralized Cafeteria Fund Petty Cash (Cash on Hand) The Centralized Cafeteria Fund Petty Cash (Cash on Hand) is presently set at Eleven Thousand Eight Hundred Fifty Dollars ($11,850.00). Another $30.00 is needed for the new John Colemon Elementary School because it will have two serving lines when completed for a total of Eighty Dollars ($80.00). Also, there is a need for a temporary increase of One Hundred Dollars ($100.00) in additional petty cash in order to provide change for holiday meals during the month of November when additional visitors purchase meals. Most of the schools needing this additional $100.00 are elementary schools. The additional $100.00 will be redeposited after the holiday meals are over. Motion to request that the Rutherford County Commission increase the Centralized Cafeteria Fund Petty Cash (Cash on Hand) to Eleven Thousand Eight Hundred Eighty Dollars ($11,880.00) in order to accommodate the second serving line at John Colemon Elementary School and to request that an additional One Hundred Dollars ($100.00) in petty cash (cash on hand) be available for each of the schools during the month of November to provide change funds for holiday meals when additional visitors purchase meals.

MEMO

DATE: November 8, 2016 TO: Marvin D. Odom FROM: Angel McCloud RE: Transfer student under discipline The Board has been requested to admit a transfer student under discipline from another school system. The student previously attended an alternative school in Davidson County, Tennessee. The student was placed at the alternative school on September 7, 2016 for off campus criminal behavior (felony). According to policy 6.318 the Board must approve all admissions when a student comes from another school system while under suspension or expulsion. I recommend that the student be admitted and placed in his zoned alternative school (Smyrna West) subject to his compliance with all other applicable admission requirements.

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Christiana Ballfield Concrete Project

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Phase 2

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Phase 1

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Fence 10' off dugout

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f, utherford Gormty Schools

Appllcatlon for campus f.onstructlon Prolcct

Before any request for constructlon of proposed buildings wlll be forwarded to the Rutherford countySchool Board, the following form must be filhd out in full and submitted to the Rutherford countySchools Engineering and constructlon Department with a letter from the School Principal, a site plan,

floor plan and elevatlons (if applicable), a full estimate, and schedule.

1. School Name

2, Principal

3. ProJect Name

4, Assistant Principal who is overseeing the project

5. Does project support recreational sports, athletics or education?

6. Does this project meet allgender equity criteria?

7. What department is this project being constructed for? (1.E. Baseball, softball, band, FFA, etc.l

8. What ls the anticipated cost for this project (this should include all utiliQ connection fees,building permits, inspection, and construction|, Attach and submit a detaifed estimate.

9. What is the funding source and are funds currently available: (Grant, Booster Club, etc,llist all

sources.

10. lf a grant or funded by a foundation/donor/ charitable organization, what is the foundations

name?Do construction plans rneet criteria for funding?

f 1. ff funded by a local financial institution, has the loan been approved and who is the guarantor

for loan

12. Do you have a site layout showing where this proJect will be constructed on campus?

13. Has RCS Engineering & Construction reviewed project location? Are there any conflicts inutilities or easements?

14. Has MTEMC, CUD, MWSD or other local utilities been contacted for seruice connection ifrequired?

15. Are plans drawn and stamped by Architect/ Engineer?

16. Have plans been submitted to Rutherford County Codes or Murfreesboro Clty Building Codes

Offices for revlew and/or approval. tlaVergne City Codes, Smyrna City Codes, Murfreesboro City

Codes)

17. What ts your tlme llne for completion of profect? When will it start and when wfff it becompleted?

18. lf stated that construction proiect is at Do cost to school Board allcost should be included inproject. This includes electrlcal, plumbing and mechanical servlces.

19. Do you have a contractor for constructing/completing the project? What is the name ofContractor? lf no, who will be overseelng the project from the communlty and who will be doingthe work?

Application for Campus Construction Project

Christiana Middle School

Project is for the Baseball Field - Coach Wayne Kendrick

Overview of Project; We are wanting to lay concrete from dugout to dugout that wlll connect to ourcurrent concession stand. This wlll allow for us to put our bleachers and picnic tables on the concreteand give a better look to our field. This will also allow for us to move the concession stand up closer tothe fence or eventually put a new concessions stand with a press box as well if we ever wanted to. Wewill also be putting concrete on the backside of the dugout to use to make a storage area for allof ourequipment. The one we have now is nowhere near big enough and all of our stuff has to sit out in theweather. We will also allow the softball team to use if needed and have them a key for it.

1. Christiana Middle2. Crystal Hastings3. Concrete for Baseball Field4. Lisa Ezell5. Athletics6. Yes. The concrete we are putting down behind the dugout will be used for an area to keep all of

our equipment we use for the field or practice. The area we have right now is way too small. Iwill make a key for softballto use as needed.

7. Baseball8. Anticipated cost is $7,000. I will attach the quote we will be going with.9. Funds will come frorn Baseball Account only.10, N/A11. N/A12. Yes. I have discussed this with Drew Hodge, worker for the county.13. Yes. No conflicts14. Not needed at this time.15. lt's been measured out and looked at by Drew Hodge. No drawing yet.16. We are sending in now to be approved through the board.17. Looking to start at the end of October or beginning of November. Project will only take 4-5 days.18. No cost to schoof board.19. Sumrnit Concrete is the company. Run by Chuck Akers.

Gary Clardy

From:Sent:To:Cc:Subject:

Drew, go out and check th is out .

Gary ClardyTuesday, September 20, 2016 8:52 AMCrystal HastingsDrew Hodge; Wayne KendrickRE: Concrete Project Proposal

From: Crystal HastingsSent: Tuesday, September 20,2OL6 8:40 AMTo: Ga ry Cla rdy <cla rdyg@ rcschools.net>Subject: Fw: Concrete Project Proposal

Mr. Clardy,

My basebal l coach is proposing a project. Please see the emai l below and advise.

Thank you !

2. &,7**/a%r,*>r7"PrincipalChristiana Middle SchoolPH:615-904-3885Fax: 615-904-3886hasli ngsc@ rcschools. netOn Twitter: @doctorcrystal

@chmscougars

"When teoching and leorning are visible,there is a greoter likelihood of studentsreaching higher levels of achievement. " *John Hottie

From: Wavne KendrickSent: Tuesday, September 20, 2016 8:33 AMTo: Crystal HastingsSubject: Concrete Project Proposal

Dr. Hastings,

I asked about a month ago about a concrete project I was wanting to do for the baseball field, I'mwanting to put conclete from dugout to dugout and put the bleacherc and tables on them. This would givethe area a great look and less maintenance in those aleas. This would be cost free from the school andcounty. Baseball would be paying for all of it,

We would also like to pour concrcte on the backside of the dugout to we can put up a chain fence area tokeep things locked and out of the weather,

I know the proposal has to go in front of the board but I wanted to send you this letting you know what wewanted to do so we can get that sent in and voted on. Thanks.

Wayne KendrickChristlana Middle SchoolPhysical Education TeacherHead Baseball [email protected] 90zl-3885 exl. 29725

"lf you "empty the buckef' everyday you'll never have a reason to complain or look back and wish differently." -lnky Johnson

Collier Materials Testing Fees

Item Unit Rate

Principal hour 250.00$ Senior Project Manager hour 150.00$ Senior Project Engineer hour 165.00$ Project Manager hour 135.00$ Project Engineer hour 110.00$ Staff Engineer hour 95.00$ Field Engineer hour 90.00$ Administrative assistant hour 56.00$ Lead CADD hour 100.00$ Draft Person/Cad Operator hour 75.00$ Certified Welding Inspector hour 65.00$ Tech V hour 75.00$ Tech III hour 65.00$ Tech II hour 55.00$ Tech I hour 45.00$

Technician trip charge (minimum - negotiated per project) each 150.00$ Senior Engineer trip charge (minimum - negotiated per project) each 350.00$ Project Manager trip charge (minimum - negotiated per project) each 300.00$ Mileage mile 0.65$ Subcontracted services or equipmentGenerator day $ 85.00 Coring machine day $ 95.00 Coring crew (2 personnel) hour $ 140.00 Floor flatness day $ 125.00 Slab moisture kits each $ 20.00 Crack monitor (labor to install and check device not included) each $ 50.00

Atterberg Limits Determination (LL, PL) each 80.00$ Combined Analysis (Hydrometer and Sieve) each 140.00$ Density Determination (Shelby tube sample) each 25.00$ Density Determination (Irregular sample) each 45.00$ Organic Content (by heating) each 50.00$ Sieve Analysis (Unwashed) each 85.00$ Sieve Analysis (Washed over #200 sieve) each 120.00$ Specific Gravity Determination each 70.00$ Moisture Content Determination each 10.00$ Swell Test single pressure each 120.00$ Swell Test (two pressures) each 200.00$ Swell Test (ASTM STP 479) each 250.00$ Unconfined Compression - Undisturbed Soil Sample each 75.00$ Compaction and Density Proctor (ASTM D 698 or D1557) each 150.00$

Fees for other soil testing quoted upon request

cost plus 15%

Transportation and Miscellaneous

Professional/Technical Staff

2016 Collier Engineering Materials Testing Fee Schedule

Soil Laboratory Testing Rates

Page 1 of 2

Collier Materials Testing Fees

AWS Certified Welding Inspector hour 65.00$

Sieve Analysis (ASTM C 136) each 85.00$ Analysis of Material finer than #200 Sieve (ASTM C 117) each 55.00$ Soundness (ASTM C 88) (5 cycles) each 350.00$ Abrasion (ASTM C 131) each 250.00$ Abrasion (ASTM C 131)-Large Size Aggregate each 300.00$ Specific Gravity (ASTM C 127 or 128) each 65.00$ Absorption Analysis (ASTM C 127 or 128) each 65.00$ Unit Weight (ASTM C 29) each 55.00$

Extraction (ASTM D 2172) (includes gradation) 155.00$ Extraction only 105.00$ Asphalt Cement by ignition (including gradation) 145.00$ Marshall Density Specimens - Set of 3 samples set 150.00$ Marshall Stability Flow and Density Specimens (ASTM D 1559) (already mixed) each 45.00$ Marshall Stability Flow and Density Specimens (3 samples) set 125.00$ Core Density (field cut) each 50.00$ Asphalt Design Mix Review (Marshall Method) each 1,200.00$ Three Point Marshall Curve (including laboratory mixed asphalt with 9 stability, flow and density tests) set 900.00$ Three Point Marshall Curve (additional point) each 200.00$ Penetration and Specific Gravity (ASTM D 5) each 85.00$

Concrete or Mortar Mix Verification each 350.00$ Laboratory Concrete Trial Batch (with cylinders) each 500.00$ Laboratory Concrete Trial Batch (with beams) each 750.00$ Compressive Strength of cured cylinder (ASTM C 39) each 15.00$ Cylinder molds each 1.50$ Flexural Strength of Concrete Beam each 55.00$ Diamond bit wear per inch depth (1" steel = 12" concrete; rate dependent upon core diameter) inch $5.00 - $7.00Concrete core, measurement and strength each 50.00$ Trimming/ Per Cut 20.00$ Compressive Strength and Dimensions of Masonry Block Units (min. of 3; unit rate dependent on size and quantity) each $35.00 - $75.00Net Area, Absorption, Specific Gravity and Moisture - Content of Masonry Block (ASTM C 140) / Per Block 65.00$ Compressive Strength of Masonry Block Prism (Hollow) each 130.00$ Compressive Strength of Masonry Block Prism (grouted) Compressive Strength of 3x6 inch Grout Prism / Each each 15.00$ Compressive Strength of 2 inch Mortar Cube or 3 inch cyl. each 15.00$ Laboratory Mortar, Trial Batch (excludes testing cubes) each 275.00$

quote on request

Fees for other concrete testing quoted upon request

Fees for other asphalt testing quoted upon request

Aggregates Testing Rates

Fees for other aggregrate testing quoted upon request

Asphalt Testing Rates

Concrete and Masonry Testing Rates

Structural Steel and Metals Testing

Page 2 of 2

2016/17 Budget 2016/17 as of 2016/17 Budget

Func_obj Amended 10/31/2016 Decreases Increases as Amended

39000 Unassigned Fund Balance 16,335,862 16,335,862 190,738 16,145,124

Unassigned Fund Balance

43541 Contract Adm. Serv. ‐ Other LEA's 10,000 14,801 14,801 24,801

44570 Contributions & Gifts 25,000 36,100 27,500 52,500

47143 Educ. of Handicapped ‐ IDEA 600,000 660,714 60,714 660,714

Total Revenue 334,165,583 78,904,104 ‐ 103,015 334,268,598

2016/17 Budget 2016/17 as of 2016/17 Budget

Func_obj Amended 10/31/2016 Increases Decreases as Amended

71300‐369 Subs. ‐ Cert. 54,439 10,863 500 54,939

71300‐370 Subs. ‐ Non‐Cert. 122,986 42,183 2,000 124,986

71300‐399 Other Contracted Services 73,250 64,272 2,750 76,000

71300 Vocational Education 12,817,736 2,869,605 5,250 ‐ 12,822,986

72120‐735 Health Equipment 66,386 180,825 106,750 173,136

72120 Health Services 4,121,584 1,073,100 106,750 ‐ 4,228,334

72210‐196 In‐service Training 13,900 9,598 9,598 23,498

72210‐201 Social Security 475,937 112,829 595 476,532

72210‐204 State Retirement 718,017 169,738 868 718,885

72210‐212 Employer Medicare 111,704 26,425 139 111,843

72210‐355 Travel 47,600 15,967 3,601 51,201

72210‐524 In‐service/Staff Devel 175,000 24,983 11,298 186,298

72210 Regular Instruction Program 11,051,457 2,657,927 26,099 ‐ 11,077,556

72220‐399 Other Contracted Services 21,000 23,440 15,000 36,000

72220‐499 Other Supplies & Materials 45,412 83,782 45,714 91,126

72220 Special Ed Program 1,353,357 415,400 60,714 ‐ 1,414,071

72230‐524 In‐service/Staff Devel 4,000 500 15,119 19,119

72230 Vocational Ed Program 261,252 78,508 15,119 ‐ 276,371

72250‐470 Cabling 55,200 105,514 66,812 122,012

72250 Technology 7,140,633 1,755,890 66,812 ‐ 7,207,445

73300‐599 Other Charges 36,000 7,802 13,009 49,009

73300 Pre‐School 870,859 377,691 13,009 ‐ 883,868

Grand Total 351,366,426 87,811,841 293,753 ‐ 351,660,179

This general purpose school fund budget amendment amends $123,926 in 2015/16 donations from unassigned fund balance,

$66,812 from unassigned fund balance, in order to fund the balance of a liquidated 2015/16 cabling purchase order for John

Colemon School, $103,015 in new revenues, and the $293,753 in expenditures that match the intent of the donations,

liquidated purchase order, or new revenues.

Recommended motion – to amend the 2016/17 general purpose school fund budget by $123,926 in 2015/16 donations from

unassigned fund balance, $66,812 from unassigned fund balance, in order to fund the balance of a liquidated 2015/16 cabling

purchase order for John Colemon School, $103,015 in new revenues, and the $293,753 in expenditures that match the intent

of the donations, liquidated purchase order, or new revenues as presented.

E. J. Jordan, School Board Chairman Marvin D. Odom, Director of Schools

Approved by Rutherford County School Board November 15, 2016

Version Date: October 27, 2016

Rutherford County Board of Education

Monitoring:

Review: Annually, in October

Descriptor Term:

Naming Facilities Descriptor Code:

3.210 Issued Date:

Rescinds:

Issued:

Facilities of the school system shall be named through board action, based upon the following criteria: 1

1. Schools shall not be named for living persons, except for those who have rendered exemplary 2

service to public education as recognized and attested by a vote of the board. 3

4

2. Two schools in the system shall not be given the same name and care should be taken to avoid 5

similar names. 6

7

3. Schools shall be named for: 8

9

a. The area or community in which the school is located; 10

11

b. The street on which the school is located, or a street bordering the school site, if that 12

street is well known in the community; or 13

14

c. Presidents, governors or recognized national, state and local leaders who have made an 15

outstanding contribution to public education. 16

17

4. A single building on a campus with multiple buildings or a specific area on the campus may be 18

named for a living person, provided he/she has made an outstanding contribution to that school. 19

The naming of such building or specific area shall not supplant the facility's name. 20

21

5. Facilities other than school shall be given names which describe the facility or the geographic 22

location in the city. 23

24

6. If the Board decides an existing school or facility should be renamed, the criteria of this policy 25

shall apply. 26

When a school or facility is to be named, the director of schools chairman of the Board will appoint a 27

committee composed of school personnel, patrons of the school and the school board member 28

representing the zone where the school will be built. Names for consideration by the committee may be 29

submitted by any citizen board member of school personnel. 30

The committee will submit its recommendations about the name of the school, as well as the school 31

colors and school mascot with supporting reasons to the director of schools. 32

The director of schools shall have the authority to recommend the naming of a portion of a facility, such 33

as a section of the building, a single building on campus with multiple buildings or a specific area on 34

campus within a school. 35

<Policy Title> <Descriptor Code>

Page 2 of 2

1

The director of schools shall submit a recommendation to the Board in either situation for its 2

consideration and approval. 3


Rutherford County Board of EducationClick here to choose a school board.

Monitoring:

Review: Annually, in July

Descriptor Term:

Notification of Meetings Descriptor Code:

1.402 Issued Date:

Rescinds:

Issued:

Adequate notice of meetings in the case of regular meetings shall consist of the meeting date and time 1

being posted on the district website at www.rcschools.net the approval of a schedule of all regular 2

meetings for the Board for a year and subsequent posting of this list in the Board/director of school’s 3

office and in each of the public schools. The schedule shall also be sent to the president of the local 4

education association and to the local news media for periodic announcement. No other notice of 5

regular meetings shall be necessary beyond those stated and the holding of the particular regular 6

meetings at the appointed times, if the date and time of the next regular meeting was announced at the 7

last held board meeting. 8

In the case of special board meetings, the notice shall be posted in the same location with notice sent to 9

the local news media and the president of the local education association,at least forty-eight (48) hours 10

prior to the meeting. 11

The only exception permitted is in case of emergency, defined for this policy as “a sudden, generally 12

unexpected occurrence or set of circumstances demanding immediate action.” In such exceptions, 13

notice shall be given to all appropriate parties as is practical. 14

All notices of special board meetings shall state the time, place and purpose of the meeting. 15

16

_____________________________

Legal References

1. TCA 8-44-103 2. TCA 49-2-202(c)(1)



Monitoring:


Descriptor Term:

Agendas Descriptor Code:

1.403 Issued Date:

Rescinds:

Issued:

The Board secretary shall be responsible for developing an agenda for each board meeting. Any board 1

member may place items on the agenda for discussion. The particular order may vary from meeting to 2

meeting in keeping with the business at hand. 3

For a regular board meeting, the agenda (which shall include the consent agenda), together with 4

supporting materials, shall be distributed to board members at least five (5) days prior to the scheduled 5

date of the meeting. The agenda shall be available for public inspection and/or distribution when it is 6

distributed to the board members. At the beginning of each meeting, the board shall, by a majority 7

vote, approve the agenda for the meeting, which may involve the addition to or deletion of items 8

previously included on the agenda. The board, however, shall not revise board policies or adopt new 9

ones, unless such action has been scheduled. 10

Staff members or citizens of the district may suggest items for the agenda. 11

For items to be considered on the agenda, they must be received in the director of schools' office one 12

week prior to the scheduled date of the meeting. The person(s) requesting an item on the agenda shall 13

forward any background information to the director of schools' office so that the material will be 14

included in the delivery to the board members prior to the meeting. 15

CONSENT AGENDA 16

While developing the agenda, the chair and director of schools shall identify routine or non-17

controversial items to be placed on the consent agenda, which shall become a part of the regular 18

agenda. If any member objects to including an item on the consent agenda, that item shall be moved to 19

the regular agenda as an action item requiring discussion. The remaining consent items shall be 20

adopted in a single vote without discussion. 21

ANNUAL AGENDA 22

At the beginning of each fiscal year, the board shall adopt an annual planning calendar, stating month-23

by-month actions required by law and those required to carry out the board's annual goals and 24

objectives and the State Board of Education's performance standards. In addition, the annual agenda 25

shall designate dates to monitor/review designated sections of the board policy manual and to evaluate 26

progress of programs for student achievement. 27


Rutherford County Board of EducationClick here to choose a school board.

Monitoring:


Descriptor Term:

Minutes Descriptor Code:

1.406 Issued Date:

Rescinds:

Issued:

The director of schools shall keep, or cause to be kept, complete and accurate minutes of all meetings 1

of the board.1 A draft of the minutes of the previous meeting shall be sent to all board members with 2

the agenda for the upcoming meeting. Following their approval by the board, the minutes shall be 3

signed by the chair and director of schools. The minutes shall become permanent records of the board 4

and shall be made available to interested citizens and the news media upon request.2,3 A copy shall be 5

mailed to all board members, the president of the local education association, and to each of the 6

schools no more than thirty (30) days after approval by the board.4 7 posted on the district website at www.rcschools.net. 8

The minutes shall include: 9

1. The nature of the meeting (regular or special), time, place, date, board members present or 10

absent, and the approval of the minutes of the preceding meeting;2 11

2. A record of all motions, proposals, and resolutions passed or denied by the board, together with 12

the names of the members making and seconding the motions, and a record of the members 13

voting “aye” and “nay” in the event of a roll call vote;2 14

3. Names of persons addressing the board and the purpose of their remarks; and 15

4. A brief account of those items discussed, and whether or not any motions were made regarding 16

those items. 17

18

_____________________________

Legal References

1. TCA 49-2-301(b)(1)(C)-(D) 2. TCA 8-44-104 3. TCA 10-7-503(a)(1)(B)(2)(B)(i)-(iii) 4. TCA 49-2-203(a)(11)


Click here to choose a school board.

Monitoring:


Descriptor Term:

Method of Election of Officers Descriptor Code:

1.200 Issued Date:

Rescinds:

Issued:

At the first regular meeting in September each year, the board shall organize by electing a chairman,1 1

and a vice chairman and a TLN representative to serve one-year terms or until a successor is named. In 2

the event that an officer's seat on the board is vacated, the board shall elect a successor to serve the 3

remainder of the officer's term. Each board officer shall be eligible for re-election. 4

If no officer of the board is serving at the time of the organizational meeting, the Director any member 5

shall call the meeting to order and preside until a chairman is elected as the first order of business. 6

If the office of chairman is vacated prior to the expiration of the annual term, the vice chairman shall 7

assume all responsibilities of the chairman until a new chairman is elected. 8

_____________________________ _____________________________

Legal References Cross References

1. TCA 49-2-202(c)(2)



Monitoring:

Review: Annually, in September

Descriptor Term:

Annual Operating Budget Descriptor Code:

2.200 Issued Date:

Rescinds:

Issued:

General 1

All school system budgets are the operational plans stated in financial terms which describe the programs 2

to be conducted during the fiscal year beginning July 1 ending June 30 the following year. 3

Central Office 4

PREPARATION PROCEDURES 5

Budget planning shall include an analysis of previous staffing, curriculum and facilities, and projections 6

requiring additional staffing, curriculum modifications, and additional facilities. 7

The budget proposal should be balanced, consistent with board policy and contract conditions, to include 8

provisions for: 9

• Programs to meet the needs of the entire student body; 10

• Staffing arrangements adequate for proposed programs; 11

• Maintenance of the district's equipment and facilities; and 12

• Efficiency and economy.1 13

Budget preparation shall be the responsibility of the director of schools. The director of schools will 14

establish procedures for the involvement of staff, including requests from department heads and 15

principals, all of whom shall seek advice and suggestions from other staff and faculty members. 16

The director of schools and the chairman of the board shall develop a budget preparation calendar no 17

later than January 1 of the current school year.4 The calendar shall be used as a guide for coordinating 18

the budgetary activities of individuals and groups, collecting budget data, reviewing budget problems, 19

and making budget decisions. 20

HEARING AND REVIEWS 21

The proposed budget will be available for inspection by various interested citizens or groups in the office 22

of the director of schools. 23

FINAL ADOPTION PROCEDURE 24

The board shall adopt a budget and submit it to the County Commission no later than forty-five (45) 25

days prior to the actual date the budget is to be adopted by the county commissioners. The director of 26

schools shall file with the Commissioner of Education a copy of the budget within ten (10) days after its 27

adoption. 28

Annual Operating Budget 2.200

Page 2 of 2

The board shall submit a proposed budget in accordance with the budget timeline established by the 1

board and county commission.2 If a budget timeline is not agreed upon, the board shall submit a 2

proposed budget to the County Commission no later than May 1st.2 If the proposed budget is rejected, 3

the board shall submit a revised budget proposal within ten (10) business days after receiving notice of 4

the rejection.5 5

Within ten (10) days of adoption of the final budget, the director of schools shall file a copy with the 6

Commissioner of Education.3 7

8

_____________________________

Legal References

1. Tennessee Internal School Uniform Accounting Policy Manual; Section 4-19

2. Public Acts of 2016, Chapter No. 1080 (d)(4) 3. TCA 49-2-301(b)(1)(Z); TRR/MS 0520-1-2-.13(2)(a) 4. See TCA 49-2-203(a)(10) 5. Public Acts of 2016, Chapter No. 1080 (d)(5)(B)



Monitoring:

Review: Annually, in December

Descriptor Term:

Graduation Requirements Descriptor Code:

4.605 Issued Date:

Rescinds:

Issued:

To meet the requirements for graduation, a student shall have attained an approved attendance, conduct 1

and subject matter record which covers a planned program of education, and such record shall be kept 2

on file in the high school. 3

The program of studies shall include areas and content in these areas within State Board of Education 4

Regulations and shall be flexible enough to facilitate progress from one stage of development to another 5

thus providing for more effective student adjustment. 6

The pattern of courses which shall be required of all students in grades nine (9) through twelve (12) shall 7

be in accordance with the Rules and Regulations of the State Board of Education and the Board of 8

Education. 9

Students shall earn 5 units of credit in order to be classified as a sophomore, 11 units of credit to be 10

classified as a junior and 17 units of credit to be classified as a senior. 11

Before high school graduation, every student shall; 12

1. Achieve the specified 23 units of credit; 13

2. Take the required end of course exams;1 14

3. Have satisfactory records of attendance and conduct, 15

4. Take the ACT or SAT in the 11th grade;2 if enrolled in a Tennessee public school during the 11th 16

grade and; 17

5. Complete a United States civics test. 18

The curriculum for homebound students is an integral part of the general curriculum of each school; therefore, homebound students 19 shall also have the same participatory privileges with the following stipulations: 20

1. The medical verification of the physical disability of the student to participate is provided to the homebound teacher; 21 2. The principal of the school be notified by May 1 of the current year by the homebound teacher of the student’s intent to participate in graduation 22

rehearsals and exercises. 23

Students who have completed all graduation requirements will be awarded a regular diploma; students who complete all graduation requirements but have 24 not passed the proficiency test will be awarded a certificate of attendance. 25

Any enrolling or transferring students in grades 11 or 12 that are in the care of or exiting the custody of the Department of Children’s Services shall only be 26 required to meet the minimum requirements for graduation established by the state board of education. 27

28

Graduation Requirements 4.605

Page 2 of 3

SPECIAL EDUCATION STUDENTS4 1

Special education students who successfully complete their Individualized Educational Program (IEP), 2

pass the required competency assessment and have satisfactory records of attendance and conduct shall 3

be awarded a regular diploma. A special education diploma shall be awarded to students who have 4

satisfactorily completed their IEP and who have satisfactory records of attendance and conduct, but who 5

have not met the proficiency testing requirements.5 6

Special education students who do not meet the requirements for a high school diploma may be awarded 7

an occupational diploma if the student has:1,4 8

1. satisfactorily completed their IEP; 9

2. maintained satisfactory records of attendance and conduct; 10

3. completed the occupational diploma Skills, Knowledge, and Experience Mastery Assessment 11

(SKEMA); 12

4. completed at least four (4) years of high school; and 13

5. has two (2) years of paid or non-paid work experience. 14

The decision to attain an occupational diploma shall be made at the conclusion of the student’s tenth 15

(10th) grade year, or two (2) academic years prior to the expected graduation date. Students who have 16

received an occupational diploma shall continue to make progress towards a high school diploma until 17

the end of the school year in which they turn twenty-two (22) years old. 18

STUDENT LOAD 19

All full time students in grades 9-12 shall be enrolled each semester in subjects that produce a minimum 20

of five units of credit for graduation per year. Students with hardships and gifted students may appeal 21

this requirement to the director of schools and then to the board.6 22

EARLY GRADUATION7 23

High school students shall be permitted to complete an early graduation program. Students intending to 24

graduate early shall inform the school principal of this intent prior to the beginning of 9th grade, or as 25

soon thereafter as the intent is known. 26

In order to graduate early, students must meet the following requirements: 27

1. Earn the required eighteen (18) credits; 28

2. Achieve a benchmark score for each required end-of-course exam; 29

3. Attain a cumulative GPA of at least 3.2 on a 4.0 scale; 30

4. Meet the minimum ACT or SAT benchmark score (19 or higher on the ACT mathematics 31

subtest or a 460 or higher on the SAT mathematics, 18 or higher on the English subtest and a 32

19 or higher on the ACT reading subtest or 450 or higher on the SAT critical reading subtest; 33

5. Obtain a qualifying benchmark score on a world language proficiency assessment; and 34

6. Complete at least two (2) credits of the following courses: 35

a. AP; 36

b. IB; 37

c. Dual enrollment; or 38

Graduation Requirements 4.605

Page 3 of 3

d. Dual credit. 1

The director of schools shall develop administrative procedures to ensure that the early graduation 2

program is conducted in accordance with state law.3

_____________________________ _____________________________


1. TCA 49-6-6001; State Board of Education Policy 2.103

2. Public Acts of 2016, Chp. No. 844; State Board of Education Policy 2.103

3. Public Acts of 2016, Chapter No. 499; State Board of Education Policy 2.103

4. TRR/MS 0520-01-03-.06(1)(a); State Board of Education Policy 2.103

5. TCA 49-6-6005; State Board of Education Policy 2.103

6. TRR/MS 0520-01-03-.03(6) 7. TCA 49-6-8303; State Board of Education Policy

2.103

Basic Curriculum Program 4.201 Class Ranking 4.602


Rutherford County Board of Education Monitoring:

Review: Annually, in April

Descriptor Term:

Prevention and Treatment of Sports Related Concussions

Descriptor Code:

6.413 Issued Date:

Click here to enter a date.

Rescinds:

Issued:

A concussion is a traumatic brain injury caused by a direct or indirect blow to the head or body. In order 1

to ensure the safety of students that participate in interscholastic athletics, it is imperative that student 2

athletes, coaches, and parents are educated about the nature and treatment of sports related concussions. 3

The board recognizes that concussions can be a serious health issue and should be treated as such. 4

The board adopts the guidelines and other pertinent information and forms developed by the Tennessee 5

Department of Health to inform and educate coaches, school administrators, student athletes, and 6

parent(s) / guardian(s) of the nature, risk and symptoms of concussions and head injuries. These 7

guidelines and materials may be viewed on the Department of Health's website and shall be made 8

available to interested parties through the Central Office. 9

This policy shall govern all activities and those individuals involved in those activities which constitute 10

an organized athletic game or competition against another team or in practice or preparation for an 11

organized game or competition. It does not govern those activities or individuals involved in those 12

activities which are entered into for instructional purposes only or those that are incidental to a 13

nonathletic program or lesson. 14

REQUIRED TRAINING 1 15

The director of schools shall ensure that each school's athletic director and coaches, employed or 16

volunteer, annually complete the Concussion in Sports – What You Need to Know online course. This 17

course may be accessed online at www.nfhslearn.com. 18

Prior to the annual initiation of practice or competition, the following persons must review and sign a 19

concussion and head injury information sheet approved by the Tennessee Department of Health: the 20

director of schools, licensed healthcare professionals (if appointed), each school athletic director, and 21

each coach, employed or volunteer. 22

In addition, prior to the annual initiation of practice or competition, all student athletes and their parent(s) 23

/ guardian(s) shall review the concussion and head injury information sheet approved by the Tennessee 24

Department of Health. A form confirming this review shall be signed and returned by the student athlete, 25

if the athlete is eighteen (18) years of age or older; or by the student athlete's parent(s) / guardian(s), for 26

athletes younger than eighteen (18) years of age. 27

All documentation of the completion of a concussion recognition and head injury safety education course 28

program and signed concussion and head injury information sheets shall be maintained by the director 29

of schools or his/her designee for a period of three (3) years. 30

Prevention and Treatment of Sports Related Concussions 6.413

Page 2 of 2

Removal from Athletics 1 1

Any student athlete who shows signs, symptoms and/or behaviors consistent with a concussion during 2

an athletic activity or competition shall be immediately removed for evaluation by a licensed healthcare 3

professional, if available, and if not, by the coach or other designated individuals. 4

No student athlete who has been removed from an athletic activity or competition due to a concussion 5

or suspected concussion shall be allowed to return to any supervised team activities involving physical 6

exertion, including games, competitions, or practices, until the student athlete has been evaluated by and 7

received written clearance on forms approved by the Department of Health from a licensed health care 8

provider for a full or graduated return. "Health care provider" means a Tennessee licensed medical 9

doctor (M.D.), osteopathic physician (D.O.), a clinical neuropsychologist with concussion training, or a 10

physician’s assistant (P.A.) with concussion training who is a member of a health care team supervised 11

by a Tennessee licensed medical doctor or osteopathic physician.2 12

This requirement for clearance prior to a student athlete returning to an athletic activity shall not apply 13

if there is a legitimate explanation other than a concussion for the signs, symptoms, and/or behaviors 14

observed. 15

The director of schools or his/her designee shall ensure that all protocols approved by the Tennessee 16

Department of Health or required by law relative to the provisions of this policy are followed and 17

implemented within each school. 18

_____________________________

Legal References

1. TCA 68-55-502 2. Public Chapter No. 948


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Monitoring:


Descriptor Term:

School District Records Descriptor Code:

1.407 Issued Date:

Rescinds:

Issued:

The director of schools shall maintain all school district records required by law, regulation and board 1

policy. Any citizen of Tennessee shall be permitted during business hours to inspect public records 2

maintained by the school district unless otherwise prohibited by law. Any citizen of Tennessee may 3

request in writing and receive copies of open public records subject to the payment of reasonable 4

cost.1,2,3,4 5

No records pertaining to individual students will be released for inspection by the public or any 6

unauthorized persons. In addition, information, records, and plans related to security and safety will not 7

be released for public inspection.11 8

All requests to inspect or receive copies of records shall be submitted to the district’s public records 9

request coordinator (Staff Attorney).12 The public records request coordinator shall forward requests for 10

inspection or copies of records to the appropriate records custodian.12 11

All requests to inspect or receive copies of records shall be submitted to ________, the district’s public 12

records request coordinator and records custodian.12 13

Prior to producing any record, the records custodian shall ensure confidential information is redacted. 14

Original documents remain intact and confidential information in copies produced for a requestor shall 15

be redacted. The director of schools shall develop a procedure to redact confidential information. 16

REQUESTS FOR INSPECTION2 17

Citizens requesting to inspect public records shall submit their request and a government issued photo 18

identification card with the citizen’s address to the district’s public records request coordinator during 19

normal business hours. Requests may be made in person, in writing, or by electronic mail (email). The 20

coordinator shall submit the information to the appropriate records custodian. The records custodian 21

will contact the citizen and indicate when the records will be available to inspect. 22

If the records cannot be made available within seven (7) business days, the records custodian shall 23

provide a records production letter indicating the time needed to complete the request. 24

If the request to inspect is denied, the records custodian shall provide the citizen with a records request 25

denial letter indicating the basis for the denial. 26

REQUESTS FOR COPIES2 27

Citizens requesting copies of public records shall complete and submit the Records Request Form and 28

a government issued photo identification card with the citizen’s address to the district’s public records 29

School District Records 1.407

Page 2 of 3

request coordinator during normal business hours. The coordinator shall submit the Records Request 1

Form to the appropriate records custodian. 2

The records custodian shall provide an estimate of the reasonable costs to produce the requested 3

records. The Tennessee Comptroller of the Treasury, Office of Open Records Counsel Schedule of 4

Reasonable Charges found at https://www.comptroller.tn.gov/openrecords/forms.asp shall be used to 5

determine the reasonable cost. The records custodian will provide the citizen with an invoice detailing 6

the charges. The citizen shall pay the estimated reasonable costs by cash or check prior to the district 7

producing the copies. 8

If the records cannot be made available within seven (7) business days, the records custodian shall 9

provide a records production letter indicating the time needed to complete the request. 10

If the request for copies is denied, the records custodian shall provide the citizen with a records request 11

denial letter detailing the basis for the denial. 12

FREQUENT AND MULTIPLE REQUESTS 13

When the total number of requests for copies made by a requestor within a calendar month exceeds 14

four (4), the requestor may be charged a fee for any and all labor that is reasonably necessary to 15

produce copies of the requested records. Prior to charging a reasonable fee, the requestor shall be 16

notified of this policy and provided with a Notice of Aggregation of Multiple Requestors form. The 17

Tennessee Comptroller of the Treasury, Office of Open Records Counsel Schedule of Reasonable 18

Charges found at https://www.comptroller.tn.gov/openrecords/forms.asp shall be used to determine the 19

reasonable cost. Further, the names of persons inspecting records and the date of inspection shall be 20

recorded. 21

RECORDS RETENTION 22

The director of schools and/or his designee(s) shall retain and dispose of school district records in 23

accordance with the following guidelines:2,4 24

1. The director of schools and/or his/her designee(s) will determine if a particular record is of 25

permanent or temporary value in accordance with regulations promulgated by County Public 26

Records Commission and the Tennessee Institute for Public Services records manual;5,6 27

2. Temporary value records which have been kept beyond the required time may be recommended 28

to the Public Records Commission for destruction;7,8 29

3. The records that the State Librarian and Archivist desire to preserve in their facilities will be 30

transferred to the State Library and Archives. The temporary value records rejected by the State 31

Library and Archives may be transferred to another institution or destroyed;7,8,9 32

4. Permanent records will be kept in some usable form (digital, printed, microfilm, etc.). If the 33

director of schools desires to destroy the original permanent record, these records must be 34

reproduced by microfilming or some other permanent reproduction method. Permission to 35

destroy any original permanent record after microfilming follows the same procedure noted 36

above for temporary records;6,8 and 37

School District Records 1.407

Page 3 of 3

5. The director of schools shall establish procedures to safeguard against the unlawful destruction, 1

removal or loss of records.10 2

DISTRICT PUBLIC RECORDS REQUEST COORDINATOR13 3

Staff Attorney 2240 Southpark Drive 4 Murfreesboro, TN 37128 5 (615)893-5812 6 [email protected] 7

_____________________________ _____________________________


1. TCA 49-2-301(b)(1)(CC) 2. TCA 10-7-503 3. TCA 10-7-506(a) 4. TCA 49-2-104 5. TCA 10-7-401 6. TCA 10-7-406 7. TCA 10-7-404 8. TCA 10-7-413 9. TCA 10-7-414 10. TCA 39-16-504 11. TCA 10-7-504(p) 12. Policy Related to Reasonable Charges a Records

Custodian May Charge for Frequent and Multiple Requests for Public Records, Tennessee Comptroller of the Treasury, available at https://www.comptroller.tn.gov/openrecords/forms.asp.

13. Public Acts of 2016, Chapter No. 722

Financial Reports and Records 2.701 Personnel Records 5.114 Student Records 6.600



Monitoring:

Review: Annually, in March

Descriptor Term:

Student Discrimination, Harassment, Bullying, Cyber-Bulling and Intimidation

Descriptor Code:

6.304 Issued Date:

Rescinds:

Issued:

It is the policy of the Rutherford County Board of Education not to discriminate on the basis of sex, race, national 1 origin, creed, age, marital status or disability in its educational programs, activities or employment policies as 2 required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Educational Amendments and 3 Section 504 of the Federal Rehabilitation Act of 1973. 4

This policy shall be published in the parent/student handbook distributed to every student annually. 5

Discrimination (Sexual, Racial, Ethnic, Religious) 6

Students shall be provided a learning environment free from sexual, racial, ethnic and religious discrimination. 7 It shall be a violation of this policy for any employee or any student to discriminate against or harass a student 8 through disparaging conduct or communication that is sexual, racial, ethnic or religious in nature. The 9 following guidelines are set forth to protect students from discrimination. 10

Student discrimination will not be tolerated. Discrimination is defined as conduct, advances, gestures or words 11 either written or spoken of a sexual, racial, ethnic or religious nature which: 12

1. Unreasonably interfere with the student’s work or educational opportunities; or 13 2. Crate an intimidating, hostile or offensive learning environment; or 14 3. Imply that submission to such conduct is made an explicit or implicit term of receiving grades or credit; 15

or 16 4. Imply that submission to or rejection of such conduct will be used as a basis for determining the 17

student’s grades and/or participation in a student activity. 18

Bullying/ Harassment/Cyber-Bullying/Intimidation 19

Students shall be provided a safe learning environment. It shall be a violation of this policy for any student to 20 bully, intimidate or create a hostile educational environment for another student. Bullying/Harassment and 21 Intimidation are defined as either physically harming a student or damaging his/her property, or knowingly 22 placing the student in reasonable fear of such, or creating a hostile educational environment. The policy 23 addresses conduct taking place on school grounds, at any school-sponsored activity, on school-provided 24 transportation, or at any official school bus stop immediately before boarding and immediately following 25 deboarding. 26

Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor 27 or building administrator. 28

The privacy and anonymity of all parties and witnesses to complaints will be respected. However, because an 29 individual’s need for confidentiality must be balanced with obligations to cooperate with police investigations or 30 legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take 31

Student Discrimination, Harassment, Bullying, Cyber-bullying and Intimidation 6.304

Page 2 of 3

necessary action to resolve a complaint, the identity of parties and witnesses may be disclosed in appropriate 1 circumstances to individuals with a need to know. 2

3

A substantiated charge against an employee shall result in disciplinary action up to and including termination. A 4 substantiated charge against a student may result in corrective disciplinary action up to and including 5 suspension. 6

There will be no retaliation against any person who reports or participates in an investigation. However, any 7 employee who refuses to cooperate or gives false information during the course of any investigation may be 8 subject to disciplinary action. 9

Any employee disciplined for violation of this policy may appeal the decision by contacting the director of 10 schools. Any student disciplined for violation of this policy may appeal the decision in accordance with 11 disciplinary policies and procedures. 12

DISCRIMINATION/BULLYING/CYBER-BULLYING AND INTIMIDATION COMPLAINT 13 PROCEDURES 14

1. Filing a Complaint: 15

Any student of the school district may report a discrimination or bullying/cyber-bulling/intimidation complaint 16 to any teacher, administrator or other school official. Any teacher, administrator or other school official who 17 has or receives notice that a student has or may have been the victim of discrimination/bullying/cyber-bulling or 18 intimidation shall: 19

Notify the principal/designee immediately. 20 The principal/designee at each school shall be responsible for investigating and resolving complaints. 21 Once a complaint is received, the principal/designee shall initiate an investigation within forty-eight 22

(48) hours of receipt of the report. If a report is not initiated within forty-eight (48) hours, the 23 principal/designee shall provide the director of schools/designee with appropriate documentation 24 detailing the reasons why the investigation was not initiated within the required timeframe. 25

Complaints against the building principal shall be reported to the director of schools/designee. 26 The principal/designee shall notify the parent/legal guardian when a student is involved in an act of 27

discrimination/bullying/cyber-bullying or intimidation. The principal/designee shall provide information 28 on district counseling and support services. Students involved in an act of 29 discrimination/bullying/cyber-bullying or intimidation shall be referred to the appropriate school 30 counselor by the principal/designee when deemed necessary. 31

Upon determination of a violation, the principal/designee shall conduct a prompt, thorough and 32 complete investigation of each alleged incident. All investigations shall be completed and appropriate 33 intervention taken within twenty (20) calendar days from receipt of the initial report. If the 34 investigation is not complete or intervention has not taken place within twenty (20) calendar days the 35 principal/designee shall provide the director of schools/designee with appropriate documentation 36 detailing the reasons why the investigation has not been completed or the appropriate intervention has 37 not taken place. Within the parameters of the Federal Education Rights and Privacy Act (FERPA) at 20 38 U.S.C. § 1232(g), a written report of the investigation will be delivered to the parents of the 39 complainant, parents of the accused student and the director of schools/designee. 40

41

Student Discrimination, Harassment, Bullying, Cyber-bullying and Intimidation 6.304

Page 3 of 3

REPORTS 1

By August 1 of each year, the director of schools/designee shall prepare a report of all of the bullying cases 2 brought to the attention of school officials during the prior academic year. The report shall also indicate how the 3 cases were resolved and/or the reasons they are still pending. This report shall be presented to the board of 4 education at its regular July meeting, and it shall be submitted to the state department of education by August 1. 5

6

7

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1. TCA 49-6-4503 2. 20 USCS §§ 1681 to 1686 3. TCA 49-2-120 4. Public Acts of 2016, Chp. No. 783

Appeals To and Appearances Before the Board 1.608 Staff-Student Relations 5.610 Student Complaints and Grievances 6.305 Discipline Procedures 6.313

Documents

AGENDA November 15 2016 - Edl · PDF fileMOMENT OF SILENCE 4. ... Beth Duffield and Paul Lawson 9. FACILITIES (TAB 2) ... Agenda, November 15, 2016 Board Meeting 7 Policy 1.407