AGENDA · Moved: Cr Seconded: Cr That the Minutes of theOrdinary Meetin g held on Wednesday 18 November 2020 be confirmed as true and correct. CARRIED / Simple Majority Shire of Coorow

AGENDA FOR THE

ORDINARY MEETING OF COUNCIL

TO BE HELD ON

WEDNESDAY 9 DECEMBER 2020

PLEASE READ THE FOLLOWING DISCLAIMER BEFORE PROCEEDING

Members of the public are cautioned against taking any action on Council decisions, on items in this Agenda in which they may have an interest, until such times as they have been advised in

writing by Shire staff

Shire of Coorow Agenda - Ordinary Meeting 9 December 2020

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NOTICE OF MEETING

PLEASE BE ADVISED THAT THE

ORDINARY MEETING OF COUNCIL

COMMENCING AT 5.00 PM

WILL BE HELD ON

WEDNESDAY, 9 DECEMBER 2020

SHIRE OF COOROW

COUNCIL CHAMBERS

John Merrick Acting Chief Executive Officer

DISCLAIMER The advice and information contained herein is given by and to the Council without liability or responsibility for its accuracy. Before placing any reliance on this advice or information. A written inquiry should be made to the Council giving reasons for seeking the advice or information and how it is proposed to be used.


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Agenda

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: .............................................. 4

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLYAPPROVED ............................................................................................................................................... 4

3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ...................................... 4

4. PUBLIC QUESTION TIME: ..................................................................................................................... 5

5. APPICATION FOR LEAVE OF ABSENCE: ......................................................................................... 5

6. DECLARATION OF INTEREST: ............................................................................................................ 5

7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ............................................................................... 5

8. CONFIRMATION OF MINUTES ............................................................................................................. 6 8.1 ORDINARY MEETING HELD WEDNESDAY 18 NOVEMBER 2020 HELD AT THE LEEMAN

RECREATION CENTRE ............................................................................................................... 6

9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: .......................... 6

10. MATTER FOR WHICH MEETING MAY BE CLOSED; ...................................................................... 6

11. REPORTS: ................................................................................................................................................. 7

11.1 ACTING CHIEF EXECUTIVE OFFICER: .............................................................................................. 7 11.1.1APPLICATION TO PERFORM COMMERCIAL ACTIVITIES IN RESERVE 22521 –

GREENHEAD LEEMAN COASTLINE ........................................................................................... 7 11.1.2 SEQUICENETARY OF LOCAL GOVERNMENT ........................................................................ 13 11.1.3 AGED HOME RENTAL RELIEF – MRS JANET JACK ................................................................ 15 11.1.4 CWA INTEREST IN THE OLD CO-OP BUILDING ...................................................................... 17 11.1.5 MORPHETT PARK GAZEBO ..................................................................................................... 19 11.1.6 REVIEW OF POLICY 3.1.1 – SERVICE PROVISIONS ACROSS THE SHIRE .......................... 21

11.2 MANAGER OF WORKS AND SERVICES: ........................................................................................ 25 11.2.1 TENDER FOR RUBBER ROLLER 4/20 ...................................................................................... 26 11.2.2 TENDER FOR CAT 140 GRADER 6/20 ...................................................................................... 28

11.3 DEPUTY CHIEF EXECUTIVE OFFICER: .......................................................................................... 30 11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF NOVEMBER 2020 ...................................... 30 11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2020 ................................ 32

12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................. 46

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: .......... 46

14. MATTERS BEHIND CLOSED DOORS: .............................................................................................. 46 14.1 APPOINTMENT OF PERMANENT CHIEF EXECUTIVE OFFICER .............................................. 47

15. DATE OF NEXT MEETING: .................................................................................................................. 47 15.1 ORDINARY MEETING OF COUNCIL.......................................................................................... 47

16. CLOSURE: ............................................................................................................................................... 47


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1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: The President, Cr Moira Girando, welcomed those present and opened the Meeting at pm. The Shire of Coorow acknowledges the Aboriginal peoples of Western Australia as the traditional custodians of this land, and we pay our respects to their Elders past and present.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF

ABSENCE PREVIOUSLY APPROVED

Councillor M J Girando President Councillor B A Jack Deputy President Councillor M R Bothe Councillor G V Heales Councillor R R Kau Councillor V J Muller Councillor V R Oakes Councillor S D Peck

Mr J Merrick Acting Chief Executive Officer Mrs M Henry Deputy Chief Executive Officer Mr K Bean Manager of Works & Services Leave of Absence Apologies

Visitors

3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE:

Helen Cazzolli – How to stay in Green Head and have a business. Queried regarding what help can be provided about purchasing property to be able to set up a business and still remain at home – Businesses include carpentry for her son and home catering for herself. It seems not a lot available and have looked at blocks at Jurien Bay– Letter has been written to CEO – President Girando responded to Ms Cazzolli that research was to occur and a response to be provided back to Ms Cazzolli. On-going consultation is occurring with Helen Cazzolli to assist the location of suitable premises.


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Carol Wall – Green Head Golf Club – Queried a previous Tee Box Grant and an invoice that has been sent to the Green Head Golf Club for their portion of the grant. The Club would like the Shire to reduce the invoice by $3000 as it believes that the volunteer portion was not accounted for in the original application. President Girando informed Ms Wall that the Shire would like to request their financials and informed Ms Wall that the issue will need to come back to council at the December meeting as an Agenda item for a formal decision.

Staff are researching the original details to determine the extent of Councils possible contribution

Carol Forrest - Gazebo Morphett Park – In the 2015/16 Financial year the Shire had budgeted to give the Green Head Community Association $3000, the GHCA would like to request that this be refunded to the association from the Shire. President Girando responded that this will be researched and response to be given to the association.

Morphett Park Gazebo is an item for discussion.

4. PUBLIC QUESTION TIME:

5. APPICATION FOR LEAVE OF ABSENCE:

The following Councillor/s requested Leave of Absence from Council Meetings andDuties:

That Councillors

RESOLUTION: 2020/

Moved: Cr Seconded: Cr

CARRIED / Simple Majority

6. DECLARATION OF INTEREST:

7. PETITIONS/DEPUTATIONS/PRESENTATIONS:

Roslyn Miles – Ocean Gro

Guy Sims & Jan Muller – Coorow Heritage Group


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8. CONFIRMATION OF MINUTES

8.1 ORDINARY MEETING HELD WEDNESDAY 18 NOVEMBER 2020 HELD AT THE LEEMAN RECREATION CENTRE

9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION:

10. MATTER FOR WHICH MEETING MAY BE CLOSED;

For the convenience of members of the public Council may identify, by decision, early in the meeting any matter on the agenda to be discussed behind closed doors and that matter is to be deferred for consideration as the last item of the meeting. Item 14.1 – Appointment of Permanent Chief Executive Officer

RESOLUTION: 2020/ Moved: Cr Seconded: Cr That the Minutes of the Ordinary Meeting held on Wednesday 18 November 2020 be confirmed as true and correct.



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11. REPORTS:

11.1 ACTING CHIEF EXECUTIVE OFFICER:

11.1.1APPLICATION TO PERFORM COMMERCIAL ACTIVITIES IN RESERVE

22521 – GREENHEAD LEEMAN COASTLINE Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: A1660 Disclosure of Interest: Nil Attachments: Confidential (under separate cover) Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:

Quasi-judicial When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice eg local planning applications, building licences, other permits/licences (eg under Health Act, Dog Act or local laws and other decisions that may be appealable to the State Administrative Tribunal (SAT)

COMMENT: To review and consider the application submitted by Oceanic Gro for the commercial collection of seven species of seaweed and collection of wrack along the coastline located within reserve 22521 and the installation of a seaweed farm in reserve 22521. For council to review and consider the approval of a planning assessment made to the all applicable state agencies for the purpose of either establishing a lease or a license to perform seaweed farming in reserve 22152. BACKGROUND: The applicant has requested permission from council to perform the following:

- Collection of wrack, - Limited Collection of seaweed samples from the ocean and, - Install offshore seaweed farm(s) along coastline of R 22521

The requested application does not make mention of specific bays located in Reserve 22521. Staff made contact and the applicant referred to appropriate bays as directed by council and state agencies. Reserve 22521 is vested for the purpose of parklands, recreation and camping, with a management order in favour of the Shire. Licenses are required from both the Department of Primary Industries and Regional Development and the Department of Biodiversity, Conservation and Attractions.


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Enquiries made to the Department of Water and Environmental Regulation identified that a clearing permit is not required for the removal of dead seaweed. Please refer to the comments for further clarification.

Permission from the relevant land manager/s (e.g. local government authority) is required for the applicant to progress.

If approval is granted conditions in accordance with adopted local laws, policies and adopted governing documentation are required to be include.

There are no marine reserves located in reserve 22521.

As the reserve is crown land, any proposal will require native title clearance, an aboriginal heritage assessment and a declared rare flora assessment.

COMMENT: If Council wished to exercise a commercial lease, Ministerial permission would need to be sort from the Department of Planning, Lands and Heritage.

Commercial leases over two years also require council to follow provisions of Section 3.58 Disposing of Property, of the Local Government Act 1995.

Council also may need to refer to Sections 189 and 190 of the Land Administration Act 1997. Depending upon the value of the disposition, the Council may need to comply with Section 3.59 Commercial Enterprises by Local Government which includes land transactions.

The other option to investigate, is to seek Ministerial permissions to establish a license to allow the installation of the seaweed farms at approved bays in reserve 22512.

Staff contacted the Department of Planning, Lands and Heritage. The advice sort indicated that a planning assessment be submitted to the relevant State agencies for the purpose of establishing a lease or license.

Other requirements of the applicant are listed below.

Department of Primary Industries and Regional Development

Non-freehold, Crownland or Coastal Water Applications If the proposed site for the seaweed operation is in Coastal waters, applicants are required to provide the following:

• a Management and Environmental Monitoring Plan (MEMP)• an additional information sheet (including a business plan, financial

information, etc.) and• a completed marking and lighting form that will be assessed by the DPIRD and

the Department of Transport.


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The applicant is also required to have tenure over the proposed land or waters where the aquaculture activity will be conducted. If the site is in Coastal Waters, the applicant will need to apply for a lease from the Minister for Fisheries.

The licensing process involves an internal and external consultation process of 28 days during which time stakeholders, relevant government agencies, industry and community groups can provide their comments on the application.

If the decision-maker is satisfied and decides to grant the licence, the decision to grant will be advertised for a statutory 28 days, during which time affected persons have the opportunity to make an application for review to the State Administrative Tribunal.

If no appeals have been made during this period, the licence can be issued. Overall processing time of aquaculture applications is around 3-5 months.

The applicant will also need to apply for an exemption to collect broodstock, this will allow the collection of small quantities of seaweed for aquaculture purposes. The commercial harvest of seaweed is not generally supported by the Department due to its importance to marine ecosystems.

Department of Water and Environmental Regulation

Dead seaweed washed up on the beach is dead aquatic vegetation, and therefore is native vegetation as defined in ss3(1) & 51A the Environmental Protection Act 1986. However, the taking of this dead seaweed does not constitute "clearing" as defined in s51A of the EP Act. The taking of seaweed: is not the killing or destruction of, the severing/ringbarking of, or the doing of substantial damage to, native vegetation; and is not the removal from an area of native vegetation, because the dead seaweed has already been displaced from its original location. Accordingly, the taking of dead seaweed from the beach does not require a clearing permit under the EP Act.

Department of Biodiversity, Conservation and Attractions

A Reg 60 application form is to be submitted in order to be assessed for approval of a commercial license. As the Shire is the land manager the applicant must seek your written permission and any conditions you give them. The licence, when issued states that they must abide by the local government conditions.

Council does not have any adopted policies in relation to this application. Staff recommend this is rectified.

Staff recommend that the applicant is to provide copies of all required documentation as set out by the applicable departments prior to operations commencing


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The application details the following species to be collected

- Betaphycus speciosum, Jelly Weed - Ecklonia radiata, Common Kelp - Sargassum, Gulf Weed - Asparagopsis taxiformi, Red Algae - Ulva, Sea Lettuce - Caulerpa, Sea Grapes - Endarachne binghamiae – Petalonia, Habonari

The requested rate of collection in 100 specimens per species on an annual basis. STAKEHOLDER ENGAGEMENT: Department of Planning, Lands and Cultural Heritage Department of Biodiversity, Conservation and Attractions Department of Primary Industries and Regional Development Department of Water and Environmental Regulation Acting Chief Executive Officer Environmental Health Officer FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Local Government Act 1995 Environmental Protection Act 1986. Land Administration Act 1997. POLICY IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil RISK IMPLICATION: There are no known risks with this recommendation. OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr Council provides conditional approval of collection of wrack along the coastline located in reserve 22152 for commercial purposes on the basis the applicant seeks and is awarded all required departmental licenses and copies are provided to Council for record prior to operations commencing. and


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Council provides conditional approval of collection of the following species

• Betaphycus speciosum, Jelly Weed • Ecklonia radiata, common Kelp • Sargassum, Gulf Weed • Asparagopsis taxiformi, Red Algae • Ulva, Sea Lettuce • Caulerpa, Sea Grapes • Endarachne binghamiae – petalonia, Habonari

at a rate of 100 specimen per species on an annual basis in reserve 22152 on the basis the applicant seeks and is awarded all required departmental licenses and copies are provided to Council for record prior to operations commencing and Council approves the submission of a planning assessment to the; Department of Planning, Lands and Cultural Heritage, Department of Biodiversity, Conservation and Attractions, Department of Primary Industries and Regional Development, and the Department of Water and Environmental Regulation, for their assessment and review of the application for the purpose of establishing a lease or license.



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11.1.2 SEQUICENETARY OF LOCAL GOVERNMENT Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0425 Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:

Executive The substantial direction setting and oversight role of the Council eg adopting plans and reports, accepting tenders, setting and amending budgets.

REPORT PURPOSE: That Council consider attendance of a Gala Dinner to celebrate 150 years of Local Government. BACKGROUND: WALGA advises that a “Gala Dinner” is to be held to celebrate 150 years of Local Government in WA at the Crown Perth on Saturday 20 February 2021. The cost of the tickets will be determined “in coming weeks”. COMMENT: The current budget provides $10,000 for Members training and development which is largely unspent due to cancellation of the LG Week. STAKEHOLDER ENGAGEMENT: Shire of Coorow Councillors & Staff FINANCIAL / RESOURCE IMPLICATIONS: 2020/2021 Budget STATUTORY ENVIRONMENT: Nil POLICY IMPLICATIONS: Policy 1.1.4 – Members Attendance at Conferences, Seminars, Training and induction Courses STRATEGIC IMPLICATIONS: Nil PUBLIC CONSULTATION: Nil


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RISK IMPLICATION: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr Council determination on attendance at the Sesquicentenary Gala Dinner.

CARRIED /

Simple Majority


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11.1.3 AGED HOME RENTAL RELIEF – MRS JANET JACK Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: A1566 Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: That Council consider rental relief for Mrs J Jack’s aged unit. BACKGROUND: Mrs Jack occupies the front unit at the Commercial St complex and has experienced prolonged health issues in recent times. She has spent significant time away from her home in hospital and has requested Councils support for a refund of rent paid. Alternatively, Council may consider a suspension of rental obligations until Mrs Jack is well enough to return home. COMMENT: It has been reported that Mrs Jack has spent only a month or two at home over the past 12 months. STAKEHOLDER ENGAGEMENT: Shire of Coorow Mrs J Jack FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Nil POLICY IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil


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PUBLIC CONSULTATION: Nil RISK IMPLICATION: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council consider a refund for rent paid or alternatively suspend rental obligations.



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11.1.4 CWA INTEREST IN THE OLD CO-OP BUILDING Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: To consider approval of an Op Shop in the Co-op building. BACKGROUND: A letter requesting approval for the establishment of an “Op Shop” in the Co-op building has been received from the Coorow Waddy CWA. It is proposed to operate one or two days a week on a roster basis with members being covered for public liability through CWA headquarters. COMMENT: The proposal includes a request for the installation of ceiling fans and water, with an undertaking that all funds raised would go back to the community. Staff continue to seek grant funding opportunities to enable a refurbishment of the building to proceed. Council does not have an adopted plan for the future use of the building but it is widely known that the Coorow Heritage Group have a significant interest in the building. STAKEHOLDER ENGAGEMENT: Shire of Coorow Councillors & Staff Coorow Heritage Group Coorow Waddy CWA FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Nil POLICY IMPLICATIONS: Nil


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STRATEGIC IMPLICATIONS: Nil RISK IMPLICATION: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council approve the request for the establishment of an Op-Shop in the old Co-op building.



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11.1.5 MORPHETT PARK GAZEBO Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: A1660 Disclosure of Interest: Nil Attachments: Voting Requirements: Absolute Majority ____________________________________________________________________ Council Role:


COMMENT: That Council contribute towards the construction of a gazebo at Morphett Park. BACKGROUND: The Green Head Community Association is requesting a Council contribution of $3000 towards the construction of a Gazebo in Morphett Park. Council made a budgetary allocation of this amount in 2016/2017 to recognise the 50th anniversary celebrations. Our records do not show that this amount was ever paid from the budgeted allocation. COMMENT: A Gazebo was constructed in 2016 but was so poorly built that it had to be demolished and another constructed in its place. The Green Head Community Association paid for the construction of the second structure. Council did contribute $3000 towards the Leeman celebrations and the Green Head group are seeking the same. STAKEHOLDER ENGAGEMENT: Shire of Coorow Councillors & Staff Green Head Community Association FINANCIAL / RESOURCE IMPLICATIONS: Out of budget expenditure of $3000 STATUTORY ENVIRONMENT: Nil


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POLICY IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil RISK IMPLICATION: There are no known risks with this recommendation. OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council consider an out of Budget Expenditure of $3000 to the Green Head Community Association for the Morphett Park gazebo.

CARRIED / Absolute Majority


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11.1.6 REVIEW OF POLICY 3.1.1 – SERVICE PROVISIONS ACROSS THE SHIRE Reporting Officer: Deputy Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0437 Corporate Management, Policy Manual Disclosure of Interest: Nil Attachments: Policy 3.1.1 Voting Requirements: Absolute Majority ____________________________________________________________________ Council Role:

Legislative Includes adopting local laws, local planning schemes and policies.

BACKGROUND: The Shire President has requested Councils consideration to a change to Policy 3.1.1 – Administration Operations. Clauses (a) and (b) requires the CEO to reside in Leeman and the Deputy CEO to reside in Coorow respectively. COMMENT: A rescission motion is required to change this policy, and therefore, an absolute majority is required. STAKEHOLDER ENGAGEMENT: Shire of Coorow Councillors & Staff FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Nil POLICY IMPLICATIONS: 3.1.1 Service Provision across the Shire STRATEGIC IMPLICATIONS: Nil PUBLIC CONSULTATION: Nil RISK IMPLICATION: Nil


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OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council, by absolute majority, resolve to change Policy 3.1.1(a) to reflect that the CEO resides and works from Coorow and that (b) be altered to reflect that the Deputy CEO resides and works from Leeman.

CARRIED /

Absolute Majority


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DRAFT POLICY – SERVICE PROVISION ACROSS THE SHIRE

Sub Section: Administration - Operations

Policy Number: 3.1.1

Policy Subject: Service Provision across the Shire

Policy Statement: To ensure that the community and staff are aware of the level of service provision that Council deems suitable to ensure the continued support and development of all townsites/locations in the Shire. It is to also provide guidance for the ongoing locations of different directorates within the Shire.

Objectives: Council strongly supports the concept that there are defined levels of service provision that will alleviate community concerns about reduction or removal of existing services. Council is committed to ensuring that levels of service provision are maintained and located across the Shire to provide the best outcomes for the community.

Council considers that there should be a fair and equitable division of services across the entire Shire.

Definitions: Service provision is defined as the services provided to ratepayers/residents by the Shire and other operating functions includes (but is not limited to):

• Library• Department of Transport (Licencing)• Lodgement of Applications• Receipting• General Queries• Caravan Park• Swimming Pool• Payroll• Rates• Creditors• Debtors• General Finance (Budget, Reporting, etc)• Record Keeping and Storage• Computing Requirements (Server)• Council Support• Executive Support• Environmental Health Services• Building Services• Property Management• Ranger Services• Cleaning Services• Roads, Footpaths,• Parks, Gardens and Ovals• Mechanical Services


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Guidelines: Council recognises that the operational functions of the Shire are

the responsibility of the Chief Executive Officer and have provided these guidelines to document the preferences of Council and the community.

It is recognised that there are geographical challenges in the Shire,

mainly due to the distance between the eastern and western boundaries. To ensure that services are provided in the best locations to provide the fairest levels of service the following is proposed.

a) The Chief Executive Officer (CEO) will be domiciled (if

required) and work from the Leeman Coorow Administration Centre.

b) The Deputy Chief Executive Officer (DCEO) will be domiciled (if

required) and work from the Coorow Leeman Administration Centre.

c) The Manager Works & Services (MWS) will be domiciled (if

required) and work from the Coorow Administration Centre. d The following services should be provided from the Leeman

Administration Centre: • Library • Department of Transport (Licencing) • Lodgement of Applications • Receipting • General Queries • Council Support • Executive Support • Environmental Health Services • Building Services • Property Management • Property Record Storage • Ranger Services • Cleaning Services • Parks, Gardens and Ovals

e) The following services should be provided from the Coorow Administration Centre: • Library • Department of Transport (Licencing) • Lodgement of Applications • Receipting • General Queries • Caravan Park • Swimming Pool • Payroll • Rates • Creditors • Debtors


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• General Finance (Budget, Reporting, etc) • Record Keeping and Storage • Computing Requirements (Server) • Roads, Footpaths • Parks, Gardens and Ovals • Mechanical Services

g) To ensure that all communities have access to management

staff, the CEO should work from the Coorow Administration Centre at least one day per week and the DCEO and MWS should work from the Leeman Administration Centre at least one day per week. These days should be advertised for the benefit of the community.

First Adopted: 10 February 2016, 2016-002 Last Review: 16 August 2017, 2017-108 , 18 July 2018, 2018-081, 9 December 2020, 2020-


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11.2 MANAGER OF WORKS AND SERVICES:

11.2.1 TENDER FOR RUBBER ROLLER 4/20 Reporting Officer: Manager Works & Services Responsible Executive: Acting Chief Executive Officer File Reference: ADM0566 – Tenders Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Absolute Majority ____________________________________________________________________ Council Role:

Executive The substantial direction setting and oversight role of the Council eg

adopting plans and reports, accepting tenders, setting and amending budgets.

REPORT PURPOSE: For Council to consider the tender applications received for the supply of Rubber Roller and Trade in of Bomag BW25RH. BACKGROUND: The tender for supply of one Rubber Roller and trade was called for, in accordance with the 2020/21 Budget. The Rubber Roller was purchased in 2010 and is on the shire plant replacement program to be replaced after 10 years. COMMENT: We received three tenders for the supply of one Rubber Roller and trade in, and seven for outright purchase of the rubber roller only. The Shire has a Bomag rubber roller and the parts from the old roller fit the new one. The new Bomag roller has high levels of visibility. The frame is design to give the operator access to see the tyres of the roller from inside the cab. Company Details

Model New Roller Price

Trade in Total Ex GST

Smith Broughton & Sons

$27,272.72 $27,272.72

WA Machinery Brokers

$20,000.00 $20,000.00

Allused PL $41,500.00 $41,500.00 Pickles Auctions

$31,818.18 $31,818.18

MayDay Services

$40,000.00 $40,000.00

Connectra Building &

$500.00 $500.00


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Developments Manheins Australia

$35,909.09 $35,909.09

Westrac Cat Cat CW34 $164,870.00 $35,000.00 $129,870.00 Tutt Bryant Equipment PTY LTD

Bomag BW28 RH

$173,500.00 $40,000.00 $133,500.00

McIntosh & Son Liugong $113,040.00 $50,000.00 $63,040.00 STAKEHOLDER ENGAGEMENT: WALGA Procurement Staff FINANCIAL / RESOURCE IMPLICATIONS: The 2020/21 Budget contains $205,500 for New roller and $40,000 for trade in ex GST STATUTORY ENVIRONMENT: Local Government Act 1995 POLICY IMPLICATIONS: 3.6.2 Purchase of Goods & Services STRATEGIC IMPLICATIONS: Nil PUBLIC CONSULTATION: Nil RISK IMPLICATION: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That:

1. The tender from Tutt Bryant Equipment PTY LTD for the supply of one Bomag BW28RH Roller ($133.500 ex GST) be accepted;

2. Trading price of Bomag BW25RH (35,000 ex GST) be accepted;



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11.2.2 TENDER FOR CAT 140 GRADER 6/20 Reporting Officer: Manager Works & Services Responsible Executive: Acting Chief Executive Officer File Reference: ADM0566 – Tender Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Absolute Majority ____________________________________________________________________ Council Role:

Executive The substantial direction setting and oversight role of the Council eg

adopting plans and reports, accepting tenders, setting and amending budgets.

REPORT PURPOSE: For Council to consider the tender applications received for the supply of Grader and Trade in of Cat 120M Grader CW007. BACKGROUND: The tender for supply of one Grader and trade was called for, in accordance with the 2020/21 Budget. The Grader was purchased in 2009 and is on the shire plant replacement program to be replaced. COMMENT: We received three tenders for the supply of one grader and trade in, and seven for outright purchase of the grader only. As MayDay Services have outright purchase price of $115,000 Excl Gst and Westrac have Trade price of $105,000 Excl Gst. Company Details

Model New Roller Price Ex GST

Trade in Total Ex GST

Smith Broughton & Sons

$68,181.81 $68,181.81

WA Machinery Brokers

$70,000.00 $70,000.00

Allused PL $54,000.00 $54,000.00 Pickles Auctions

$86,363.64 $86,363.64

MayDay Services

$115,000.00 $115,000.00

Connectra Building & Developments

$500.00 $500.00


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Manheins Australia

$72,727.27 $72,727.27

WESTRAC 140 $347,400.00 $105,000.00 $242,400.00 AFGRI JOHN DEERE

620GP $360,000.00 $95,000.00 $265,000.00

KOMAT’SU GD 555-5 $331,000.00 $0.00 $331000.00, STAKEHOLDER ENGAGEMENT: WALGA Procurement Staff FINANCIAL / RESOURCE IMPLICATIONS: The 2020/21 Budget contains $340,000 for New grader and $80,000 for trade in ex GST STATUTORY ENVIRONMENT: Local Government Act 1995 POLICY IMPLICATIONS: Policy 3.6.2 Purchases of Goods & Services STRATEGIC IMPLICATIONS: Nil PUBLIC CONSULTATION: Nil RISK IMPLICATION: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That:

1. The tender from Westrac for the supply of one Cat 140 Grader ($242.400 ex GST) be accepted;

2. Tender price of MayDay Services for Cat 120M Grader (115,000.00ex GST) be accepted

CARRIED /

Absolute Majority


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11.3 DEPUTY CHIEF EXECUTIVE OFFICER:

11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF NOVEMBER 2020 Subject List of Accounts Paid Reporting Officer: Finance Officer Responsible Executive: Deputy Chief Executive Officer File Reference: ADM0652 – Financial Management Disclosure of Interest: Nil Attachments: List of Accounts for Payment Voting Requirements: Simple Majority ____________________________________________________________________ Council Role

Review When Council reviews decisions made by officers.

REPORT PURPOSE: For Council to accept the list of accounts paid since the last list was prepared. BACKGROUND: The Chief Executive Officer has been delegated authority to make payments from the Municipal account. The Local Government (Financial Management) Regulations 1996 require a list of payments made under delegated authority to be prepared each month and presented to the next ordinary meeting of Council following the preparation of the list. COMMENT: The list has been prepared showing payments made under delegation since the last list was prepared for the 18 November 2020 ordinary meeting of council. STAKEHOLDER ENGAGEMENT: Nil FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996 - s13 List of accounts POLICY IMPLICATIONS: Nil


Page 30

STRATEGIC IMPLICATIONS: Nil RISK IMPLICATIONS: This review process should help to ensure that payments are always made under the correct authority. OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That the list of accounts paid under delegated authority for the month of November 2020 as presented be accepted, including MUNICIPAL FUND Cheques 20417 - 20426 $ 4,963.96 Payroll DD’s 01/11/2020 – 30/11/2020 $ 130,849.80 EFTS 15733 - 15866 $ 781,447.40 Direct Debits 01/11/2020 – 30/11/2020 $ 27,547.70 TOTALLING $ 944,808.86 TRUST FUND EFTS N/A $ 0.00 Cheques N/A $ 0.00 TOTALLING $ 0.00



Page 31

11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2020 Reporting Officer: Deputy Chief Executive Officer Responsible Executive: Deputy Chief Executive Officer File Reference: ADM0652 – Financial Management-EOM Processing Disclosure of Interest: Nil Attachments: 11.3.2 – Monthly Statement of Financial Activity Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: For Council to accept the Monthly Statement of Financial Activity. BACKGROUND: In accordance with the Local Government (Financial Management) Regulations 1996, regulation 34 stipulates that a Local Government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1) (d), for that month. The form of the Monthly Financial Statements usually presented to Council is a Statement of Financial Activity, which also includes supplementary information including an Operating Statement Function and Activity, Balance Sheet and Cash Flow Graph. COMMENT: The Shire is required to prepare the Statement of Financial Activity as per Local Government (Financial Management) Regulation 36, but can resolve to have supplementary information included as required. All mandatory information is provided and the closing surplus balances to the net current assets at 30 November 2020. STAKEHOLDER ENGAGEMENT: Nil FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996

- s34 Financial activity statement required each month (Act s. 6.4)

Shire of Coorow

Agenda - Ordinary Meeting 9 December 2020

Page 32

POLICY IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil RISK IMPLICATIONS: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/ Moved: Cr Seconded: Cr That the Monthly Statement of Financial Activity as included at Attachment 11.3.2 for the period ended 30 November 2020 be accepted.



Page 33

SHIRE OF COOROW

MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)

For the Period Ended 30 November 2020

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amount $ ( '000s)

Month ending

Budget Operating Revenues ‐v‐ Actual (Refer Note 1)

Actual 2020‐21

Budget 2020‐21

0

2000

4000

6000

8000

10000

12000

14000


Amount $ ( '000s)

Month ending

Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 1)

Budget 2020‐21

Actual 2020‐21

0

500

1,000

1,500

2,000

2,500


Amount $ ( '000s)

Month ending

Budget Capital Revenue ‐v‐ Actual (Refer Note 1)

Budget 2020‐21

Actual 2020‐21

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000


Amount $ ( '000s)

Month ending

Budget Capital Expenses ‐v‐ Actual (Refer Note 1)

Budget 2020‐21

Actual 2020‐21


Page 34

Var. $

(b)‐(a)

Var. %

(b)‐(a)/(a)Var.

$ $ $ $ %

Opening Funding Surplus (Deficit) 2,205,197 2,205,197 2,346,136 140,939 6%

Revenue from operating activities

Rates 3,348,686 3,348,986 3,353,719 4,733 0%

Operating Grants, Subsidies and

Contributions 1,529,346 673,686 690,112 16,426 2%

Fees and Charges 513,158 389,630 410,371 20,741 5%

Interest Earnings 63,551 16,075 10,997 (5,078) (32%)

Other Revenue 26,050 10,850 7,459 (3,391) (31%)

Profit on Disposal of Assets 26,559 11,065 0 (11,065) (100%)

5,507,350 4,450,292 4,472,659 22,367 1%

Expenditure from operating activities

Employee Costs (2,081,661) (860,226) (872,519) (12,293) (1%)

Materials and Contracts (2,476,504) (1,034,902) (710,978) 323,924 31%

Utility Charges (358,143) (148,970) (76,841) 72,129 48%

Depreciation on Non‐Current Assets (6,334,425) (2,639,305) 0 2,639,305 100%

Interest Expenses (15,051) (6,270) 255 6,525 104%

Insurance Expenses (187,414) (180,167) (177,400) 2,767 2%

Other Expenditure (77,435) (22,362) (15,896) 6,466 29%

Loss on Disposal of Assets (189,882) (79,776) 0

(11,720,515) (4,971,978) (1,853,379) 3,118,600 63%

Operating activities excluded from budget

Add back Depreciation 6,334,425 2,639,305 0 (2,639,305) (100%)

Adjust (Profit)/Loss on Asset Disposal 163,324 68,711 0 (68,711) (100%)

Adjust Provisions and Accruals 2,568 7 0 (7) (100%)

Amount attributable to operating activities 287,152 2,186,337 2,619,280 432,943

Investing activities

Grants, Subsidies and Contributions 2,692,144 1,016,622 760,940 (255,682) (25%)

Proceeds from Disposal of Assets 297,159 127,514 23,972 (103,542) (81%)

Land and Buildings (612,526) (255,175) (281,992) (26,817) (11%)

Infrastructure Assets ‐ Roads (1,836,358) (1,427,385) (501,657) 925,728 65%

Infrastructure Assets ‐ Other (2,644,848) (1,101,990) (287,207) 814,783 74%

Infrastructure Assets ‐ Footpaths (55,900) (55,900) (67,703) (11,803) (21%)

Plant and Equipment (1,231,861) (513,255) (150,802) 362,453 71%

Amount attributable to investing activities (3,392,191) (2,209,569) (504,449) 1,705,120 77%

Financing Activities

Proceeds from Advances 22,729 0 0 0

Transfer from Reserves 583,325 63,780 0 (63,780) (100%)

Repayment of Debentures (78,878) (9,470) 0 9,470 100%

Transfer to Reserves (227,334) 0 0 0

Amount attributable to financing activities 899,842 54,310 0 (54,310) 100%

Closing Funding Surplus (Deficit) (0) 2,236,275 4,460,967 2,224,692 99%

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

SHIRE OF COOROW

STATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type)


Amended

Annual

Budget

Amended YTD

Budget

(a)

YTD

Actual

(b)

2


Page 35

Note 1: Explanation of Material Variances

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or

revenue varies from the year to date budget materially.

The material variance adopted by Council for the 2019/20 year is $10,000 or 10% whichever is the greater.

Reporting Program Var. $ Var. % Var.Timing/

PermanentExplanation of Variance

Operating Revenues $ %

Rates 4,733 0%

Operating Grants, Subsidies and 0

Contributions 16,426 2%

Fees and Charges 20,741 5%

Service Charges 0

Interest Earnings (5,078) ‐32%

Other Revenue (3,391) ‐31%

Operating Expense

Employee Costs (12,293) ‐1%

Materials and Contracts 323,924 31% U Timing This variance is due to small underspends in various areas.

Utility Charges 72,129 48% U Timing This variance is due to fewer invoices being received to date.

Depreciation on Non‐Current Assets 2,639,305 100% U

Timing Due to the 2019/20 Audit still be completed, depreciation will

not be raised until Interest Expenses 6,525 104%

Insurance Expenses 2,767 2%

Other Expenditure 6,466 29%

Capital Revenues

Grants, Subsidies and Contributions (255,682) (25%) O Timing Budget profiling hasn't been done on a number of grants

Proceeds from Disposal of Assets (127,514) (100%) U

Timing Budget profiling hasn't been done on changeover of vehicles yet

Capital Expenses

Land and Buildings (26,817) (11%) U Timing Budget profiling hasn't been done on this asset class yet

Infrastructure ‐ Roads 925,728 65% U Timing Budget profiling hasn't been done on this asset class yet

Infrastructure ‐ Other 814,783 74% U Timing Budget profiling hasn't been done on this asset class yet

Infrastructure ‐ Footpaths (11,803) (21%) U Timing Budget profiling hasn't been done on this asset class yet

Infrastructure ‐ Drainage 0

Plant and Equipment 362,453 71% U

Timing Budget profiling hasn't been done on changeover of vehicles yet

Financing

Transfer from Reserves (63,780) (100%) Transfer to Reserves to occur at the Budget Review.

Loan Principal Repayments 9,470 100%

Transfer to Reserves 0

SHIRE OF COOROW

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


3


Page 36

Note 2: Net Current Funding Position

Last Years

Closing

This Time Last

Year Current

30 June 2020 01 Dec 2019 30 Nov 2020

$ $ $

Current Assets

Cash Unrestricted 2,377,046 3,182,501 3,664,391

Cash Restricted ‐ Conditions over Grants 0 0 0

Cash Restricted 1,881,589 1,593,194 1,881,589

Receivables ‐ Rates 175,672 457,485 1,062,359

Receivables ‐ Other 172,451 73,981 77,004

Inventories 25,982 (4,941) 13,241

4,632,740 5,302,219 6,698,584

Less: Current Liabilities

Payables (278,081) (101,521) (229,093)

Provisions Loans (22,729) (11,108) (22,729)

Provisions Leave (291,752) (390,744) (291,752)

(592,562) (503,372) (543,574)

Less: Cash Reserves (1,881,589) (1,593,194) (1,881,589)

Less: Unspent Grants 0 0 0

Add: Loan Current 22,729 11,108 22,729

Less: SSL Sundry Debtors (22,729) (11,108) (22,729)

Add: Leave Reserve 183,465 180,148 183,465

Add: Lease Liability Current 4,082 4,082 4,082

Net Current Funding Position 2,346,136 3,385,801 4,460,967

Comments ‐ Net Current Funding Position

SHIRE OF COOROW



Positive=Surplus (Negative=Deficit)

0

1000

2000

3000

4000

5000

6000

7000


Amount $ ( '000s)

Note 2 ‐ Liquidity Over the Year

2020‐21

2019‐20

2018‐19

4


Page 37

Note 3: Cash and Investments

Total

Unrestricted Restricted Trust Amount

$ $ $ $

(a) Cash Deposits

Muni Cash At Bank 54,475 54,475

Muni Telenet Saver 2,109,116 2,109,116

Municipal Fund Term Deposits 1,500,000 1,500,000

Cash at Reserve ‐ Bank 4 4

Reserve Fund Term Deposits 1,881,585 1,881,585

Trust Fund Bank 0 0

Petty Cash Float 800 800

Total 3,664,391 1,881,589 0 5,545,980

Comments/Notes ‐

Term Deposit For Amount Held With Interest Rate Matures Interest Expected

Municipal Funds 250,000 ME Bank 1.40% 2/01/2021 1,750

Municipal Funds 250,000 ME Bank 1.40% 2/02/2021 2,042

Municipal Funds 250,000 ME Bank 1.40% 2/03/2021 2,333 Municipal Funds 250,000 ME Bank 1.45% 2/04/2021 2,719 Municipal Funds 250,000 ME Bank 1.45% 2/05/2021 3,021 Municipal Funds 250,000 ME Bank 1.50% 2/06/2021 3,438

1,500,000

Reserve Funds 406,055 ME Bank 1.45% 2/04/2021 4,416

SHIRE OF COOROW



Institution

BankWest

BankWest

BankWest

BankWest

ME Bank

ME Bank

5


Page 38

Note 4: Budget Amendments

Amendments to original budget since budget adoption. Surplus/(Deficit) Current Budget

Prog

Sub

Prog Description

Non Cash

Adjustment Original Budget Variation Current Budget

Amended Budget

Running Balance

$ $ $ $ $

Budget Adoption ‐0

Permanent Changes

Opening surplus adjustment 0.00 ‐0

03 0301 Rates ‐3,116,904.00 0.00 ‐3,116,904.00 ‐0

03 0302 Other General Purpose Funding ‐1,955,078.18 0.00 ‐1,955,078.18 ‐0

04 0401 Members of Council 200,737.12 0.00 200,737.12 ‐0

04 0402 Other Governance 457,697.00 0.00 457,697.00 ‐0

05 0501 Fire Prevention 197,855.50 0.00 197,855.50 ‐0

05 0502 Animal Control 19,050.18 0.00 19,050.18 ‐0

05 0503 Other Law, Order & Public Safety 263,784.03 0.00 263,784.03 ‐0

07 0704 Preventative Services ‐ Inspection/Admin 60,920.64 0.00 60,920.64 ‐0

07 0705 Preventative Services ‐ Pest Control 20,119.00 0.00 20,119.00 ‐0

07 0707 Other Health 146,578.04 0.00 146,578.04 ‐0

08 0803 Care of Families and Other Children 13,999.11 0.00 13,999.11 ‐0

08 0806 Aged & Disabled ‐ Other 24,915.82 0.00 24,915.82 ‐0

08 0807 Other Welfare 101,851.21 0.00 101,851.21 ‐0

09 0901 Staff Housing 120,346.12 0.00 120,346.12 ‐0

09 0902 Other Housing ‐3,241.79 0.00 ‐3,241.79 ‐0

10 1001 Sanitation ‐ General 212,795.51 0.00 212,795.51 ‐0

10 1002 Sanitation ‐ Other 38,053.44 0.00 38,053.44 ‐0

10 1003 Sewerage 4,064.00 0.00 4,064.00 ‐0

10 1004 Urban Stormwater Drainage 64,709.06 0.00 64,709.06 ‐0

10 1005 Protection of the Environment 19,791.58 0.00 19,791.58 ‐0

10 1006 Town Planning & Regional Development 68,251.75 0.00 68,251.75 ‐0

10 1007 Other Community Amenities 399,582.50 0.00 399,582.50 ‐0

11 1101 Public Halls and Civic Centre 669,058.51 0.00 669,058.51 ‐0

11 1102 Swimming Areas and Beaches 632,643.34 0.00 632,643.34 ‐0

11 1103 Other Recreation and Sport 1,458,223.34 0.00 1,458,223.34 ‐0

11 1104 TV & Radio Re‐Broadcasting ‐6,300.00 0.00 ‐6,300.00 ‐0

11 1105 Libraries 37,893.95 0.00 37,893.95 ‐0

11 1107 Other Culture 149,470.64 0.00 149,470.64 ‐0

12 1201 Construction ‐ Streets, Roads, Bridges & Depots 811,068.39 0.00 811,068.39 ‐0

12 1202 Maintenance ‐ Streets, Roads, Bridges & Depots 6,158,839.82 0.00 6,158,839.82 ‐0

12 1203 Road Plant Purchases 1,131,628.24 0.00 1,131,628.24 ‐0

12 1205 Traffic Control (Vehicle Licensing) ‐15,600.00 0.00 ‐15,600.00 ‐0

12 1206 Aerodromes 20,093.72 0.00 20,093.72 ‐0

13 1301 Rural Services 13,868.00 0.00 13,868.00 ‐0

13 1302 Tourism and Area Promotion 472,352.76 0.00 472,352.76 ‐0

13 1303 Building Control 93,696.35 0.00 93,696.35 ‐0

13 1306 Other Economic Services 16,836.00 0.00 16,836.00 ‐0

13 1308 Other Economic Services 31,885.50 0.00 31,885.50 ‐0

14 1401 Private Works ‐16,665.00 0.00 ‐16,665.00 ‐0

14 1402 General Administration Overheads 34,000.04 0.00 34,000.04 ‐0

14 1403 Public Works Overheads ‐200.23 0.00 ‐200.23 ‐0

14 1404 Plant Operating Costs ‐49,999.69 0.00 ‐49,999.69 ‐0

14 1405 Salaries and Wages 0.00 0.00 0.00 ‐0

0.00 9,002,671 ‐0 9,002,671

SHIRE OF COOROW



6


Page 39

Note 5: Cash Backed Reserve

Name Opening Balance

Amended

Budget Interest

Earned

Actual Interest

Earned

Amended

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Amended

Budget

Transfers Out

(‐)

Actual

Transfers Out

(‐)

Amended

Budget

Closing

Balance

Actual YTD Closing

Balance

$ $ $ $ $ $ $ $ $

Leave Reserve 183,465 2,569 0 0 0 0 0 186,034 183,465

Building Reserve 404,512 5,939 0 50,000 0 0 0 460,451 404,512

Resource Sharing Reserve 25,847 362 0 0 0 0 0 26,209 25,847

Plant Reserve 697,832 9,770 0 0 0 (145,768) 0 561,834 697,832

Rebroadcasting Reserve 24,472 343 0 0 0 (7,313) 0 17,502 24,472

Joint Venture Housing Reserve 67,953 918 0 0 0 (19,771) 0 49,099 67,953

Bowling Club Reserve 8,757 123 0 2,100 0 0 0 10,980 8,757

Road Infrastructure Reserve 0 0 0 0 0 0 0 0 0

Pool Revitalisation Reserve 406,056 4,416 0 0 0 (410,472) 0 (0) 406,056

Tourist Infrastructure Reserve ‐ Accumulation 62,695 794 0 150,000 0 0 0 213,489 62,695

1,881,589 25,234 0 202,100 0 (583,325) 0 1,525,599 1,881,589

SHIRE OF COOROW



7


Page 40

Note 6: Capital Acquisitions

Assets Job New/Upgrade Renewal Total YTD

Annual

Budget YTD Budget YTD Variance

Strategic Reference /

Comment

$ $ $ $ $ $

Level of completion indicator, please see table at the end of this note for further detail.Buildings

Law, Order & Public Safety

Green Head Fire Shed ‐ Capital BC047 2,816 0 2,816 0 0 2,816

Law, Order & Public Safety Total 2,816 0 2,816 0 0 2,816

Health

St Johns Ambulance Shed (Capital) BC066 36,548 0 36,548 63,594 26,495 10,053

Health Total 36,548 0 36,548 63,594 26,495 10,053

Education & Welfare

Leeman Aged Care Unit 1 ‐ Capital BC005 0 0 0 6,000 2,500 (2,500)



Leeman Aged Care Unit 4 ‐ Capital BC008 1,370 0 1,370 4,000 1,665 (295)

Education & Welfare Total 1,370 0 1,370 18,000 7,495 (6,125)

Housing

6, Lot 131 Spain Street ‐ Capital BC000 14,749 0 14,749 30,000 12,500 2,249

7, Lot 29 Spain Street ‐ Capital BC013 0 0 0 12,300 5,125 (5,125)

5, Lot 42 Commercial Street ‐ Capital BC014 4,499 0 4,499 4,500 1,875 2,624

29, Lot 123 Commercial Street ‐ Capital BC015 0 0 0 4,500 1,875 (1,875)

2, Lot 9 Thomas Street ‐ Capital BC019 0 0 0 10,000 4,165 (4,165)

29, Lot 49 Nairn Street ‐ Capital BC020 0 0 0 40,000 16,665 (16,665)

63, Lot 64 Nairn Street ‐ Capital BC022 8,325 0 8,325 8,000 3,330 4,995

5, Lot 520 Tuart Street ‐ Capital BC023 6,400 0 6,400 6,400 2,665 3,735

11, Lot 490 Tamarisk Street ‐ Capital BC025 0 0 0 0 0 0

9, Lot 453 Morcombe Road ‐ Capital BC054 0 0 0 5,350 2,225 (2,225)

Unit A Brand Street ‐ Capital BC055 0 0 0 0 0 0

Unit B Brand Street ‐ Capital BC056 0 0 0 0 0 0

Housing Total 33,973 0 33,973 121,050 50,425 (16,452)

Community Amenities

Dynamite Bay Toilet ‐ Capital BC027 91,800 0 91,800 100,000 0 91,800

Community Amenities Total 91,800 0 91,800 100,000 0 91,800

Recreation And Culture

Coorow Bowling Club ‐ Capital BC031 5,332 0 5,332 5,000 2,080 3,252

Coorow Hall ‐ Capital BC033 10,989 0 10,989 36,866 15,360 (4,371)

Maley Park Facilities ‐ Capital BC034 8,214 0 8,214 10,000 4,165 4,049

Coorow Golf Club Buildings ‐ Capital BC050 0 0 0 0 0 0

Green Head Community Centre ‐ Capital BC036 0 0 0 24,700 10,290 (10,290)

Swimming Pool ‐ Capital BC037 13,156 0 13,156 0 0 13,156

Dynamite Bay Rotunda/Shelters ‐ Capital BC051 0 0 0 0 0 0

SHIRE OF COOROW



YTD Actual Amended Budget

8


Page 41



Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Coorow Co‐op Store ‐ Capital BC058 4,383 0 4,383 100,000 41,665 (37,282)

Green Head Sporting Club BC062 5,280 0 5,280 7,050 2,935 2,345

Cliff Park Gazebo ‐ Capital BC063 0 0 0 0 0 0

LEEMAN FORESHORE GAZEBO (CAPITAL) BC064 0 0 0 0 0 0

Leeman Country Club Building (Capital) BC068 19,787 0 19,787 30,236 12,595 7,192

Recreation And Culture Total 67,140 0 67,140 213,852 89,090 (21,950)

Transport

Coorow Depot ‐ Capital BC039 12,090 0 12,090 12,800 5,330 6,760

Leeman Depot ‐ Capital BC040 0 0 0 0 0 0

Green Head Depot ‐ Capital BC041 0 0 0 12,000 5,000 (5,000)

Transport Total 12,090 0 12,090 24,800 10,330 1,760

Economic Services

Coorow Caravan Park ‐ Capital BC042 0 0 0 0 0 0

Community Bus Shed (Capital) BC069 25,450 0 25,450 31,230 13,010 12,440

Economic Services Total 25,450 0 25,450 31,230 13,010 12,440

Other Property & Services

Coorow Administration Centre ‐ Capital BC001 10,804 0 10,804 40,000 16,665 (5,861)

Leeman Administration Centre ‐ Capital BC002 0 0 0 0 0 0

Other Property & Services Total 10,804 0 10,804 40,000 16,665 (5,861)

Buildings Total 281,992 0 281,992 612,526 213,510 68,482

Plant & Equipment (inc Furniture)

Governance

MEMBERS ‐ Furniture & Equipment (Capital) PE8 14,610 0 14,610 60,458 25,190 (10,580)

Governance Total 14,610 0 14,610 60,458 25,190 (10,580)

Law, Order & Public Safety

CW0050 Ranger Utility (Capital) PE0050 42,360 0 42,360 41,800 17,415 24,945

Law, Order & Public Safety Total 42,360 0 42,360 41,800 17,415 24,945

Transport

CW003 Leading Hand Ute (Capital) PE0003 42,461 0 42,461 41,800 17,415 25,046

CW004 Truck (Capital) PE0004 0 0 0 250,000 104,165 (104,165)

CW007 Grader (Capital) PE0007 0 0 0 340,000 141,665 (141,665)

CW008 Coastal Leading Hand Utility (Capital) PE008 0 0 0 41,742 17,390 (17,390)

CW0032 Coastal Truck (Capital) PE0032 0 0 0 80,000 33,330 (33,330)

CW0040 Skid Steer (Capital) PE0040 0 0 0 90,000 37,500 (37,500)

Sundry Plant & Equipment (Capital) PE6 0 0 0 12,500 5,205 (5,205)

CW3316 Multi Roller (Capital) PE3316 42,461 0 42,461 205,500 85,625 (43,164)

CW3505 Mechanic Ute (Capital) PE3505 0 0 0 58,061 24,190 (24,190)

9


Page 42



Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Transport Total 84,922 0 84,922 1,119,603 466,485 (381,563)

10


Page 43



Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Economic Services

Coorow Caravan Park Equipment (Capital) PE042 8,910 0 8,910 10,000 4,165 4,745

Economic Services Total 8,910 0 8,910 10,000 4,165 4,745

Plant & Equipment Total 150,802 0 150,802 1,231,861 513,255 (362,453)

Infrastructure Assets ‐ Roads

Transport

Buntine Marchagee Road (Capital) Council Funded RC002 0 0 0 0 0 0

Marchagee Track (Capital) Council Funded RC004 0 0 0 0 0 0

South Waddy Road (Capital) Council Funded RC005 0 0 0 0 0 0

Cockleshell Gully Road (Capital) Council Funded RC010 120,380 0 120,380 135,080 135,080 (14,700)

Waddy Forest Road (Capital) Council Funded RC013 0 0 0 0 0 0

Brand Mudge Road (Capital) Council Funded RC019 0 0 0 90,674 37,775 (37,775)

Teasdale Road (Capital) Council Funded RC026 0 0 0 0 0 0

Rose Thompson Road (Capital) Council Funded RC034 79,093 0 79,093 76,563 76,562 2,531

Martin Road (Capital) Council Funded RC057 0 0 0 0 0 0

Howards Road (Capital) Council Funded RC058 0 0 0 0 0 0

Shack Track (Capital) Council Funded RC075 0 0 0 70,000 29,165 (29,165)

Ocean View Drive (Capital) Council Funded RC095 0 0 0 0 0 0

OCEAN VIEW DRIVE 2 (CAPITAL) RC295 0 0 0 0 0 0

Kau Street (Capital) Council Funded RC101 0 0 0 0 0 0

Bierman Street (Capital) Council Funded RC102 0 0 0 0 0 0

Green Head Road (Capital) Council Funded RC104 71,279 0 71,279 71,718 29,218 42,061

NAIRN STREET (CAPITAL) COUNCIL FUNDED RC114 0 0 0 0 0 0

Beros Road (Capital) Council Funded RC126 0 0 0 0 0 0

Coorow‐Greenhead Road (Capital) Council Funded RC162 0 0 0 0 0 0

Coorow‐Latham Road (Capital) Council Funded RC164 0 0 0 0 0 0

South Waddy Road (Capital) R2R R2R005 0 0 0 0 0 0

Waddy Forest Road (Capital) R2R R2R013 81,495 0 81,495 90,527 90,526 (9,031)

Railway Road (Capital) R2R R2R022 6,990 0 6,990 286,530 286,529 (279,539)

WUBIN‐GUNYIDI ROAD (CAPITAL) R2R R2R165 2,859 0 2,859 272,737 0 2,859

Coorow‐Greenhead Road East (Capital) RRG RRG161 43,066 0 43,066 251,495 251,495 (208,429)

Coorow‐Greenhead Road West (Capital) RRG RRG162 96,494 0 96,494 491,036 491,036 (394,541)

Transport Total 501,657 0 501,657 1,836,358 1,427,385 (925,728)

Infrastructure Roads Total 501,657 0 501,657 1,836,358 1,427,385 (925,728)

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Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Other Infrastructure

Community Amenities

Coastal Cemetery (Capital) OC048 0 0 0 0 0 0

Community Amenities Total 0 0 0 0 0 0

Recreation And Culture

Leeman Foreshore Infrastructure (Capital) OC004 0 0 0 0 0 0

Green Head Skate Park (Capital) OC009 0 0 0 0 0 0

Maley Park Infrastructure (Capital) OC034 149,767 0 149,767 240,000 100,000 49,767

Wann Park Infrastructure (Capital) OC035 2,979 0 2,979 5,000 2,080 899

Coorow Skate Park (Capital) OC036 0 0 0 0 0 0

Morphett Park Infrastructure (Capital) OC042 0 0 0 0 0 0

Dynamite Bay Infrastructure (Capital) OC043 0 0 0 0 0 0

Lakes Park (Capital) OC046 1,775 0 1,775 0 0 1,775

Green Head Sports Club Other Infrastructure (Capital) OC062 19,240 0 19,240 30,657 12,770 6,470

Lot 601 Park, Peterson Place (Capital) OC064 0 0 0 0 0 0

Coorow Swimming Pool (Capital) OC037 11,261 0 11,261 2,000,000 833,330 (822,069)

Three Bays Walkway (Capital) OC065 0 0 0 0 0 0

Koobabbie Precinct (Capital) OC066 110,577 0 110,577 138,786 57,825 52,752

Leeman Bowling Club Infrastructure (Capital) OC100 0 0 0 32,503 13,540 (13,540)

Recreation And Culture Total 295,598 0 295,598 2,446,946 1,019,545 (723,947)

Economic Services

Eco Campsite (Capital) OC068 (8,391) 0 (8,391) 101,534 42,305 (50,696)

Leeman Information Bay (Capital) OC067 0 0 0 96,368 40,140 (40,140)

Transport Total (8,391) 0 (8,391) 197,902 82,445 (90,836)

Other Infrastructure Total 287,207 0 287,207 2,644,848 1,101,990 (814,783)

Capital Expenditure Total 1,289,361 0 1,289,361 6,381,494 3,312,040 (2,022,679)

Level of Completion Indicators0%20%40% Percentage YTD Actual to Annual Budget60% Expenditure over budget highlighted in red.80%100%Over 100%

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12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN:

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION:

14. MATTERS BEHIND CLOSED DOORS: PROCEDURAL RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council goes behind closed doors for item 14.1



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14.1 APPOINTMENT OF PERMANENT CHIEF EXECUTIVE OFFICER Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0061 – Recruitment - Applications Disclosure of Interest: Nil Attachments: Nil Voting Requirements: Absolute Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: To endorse the appointment of a permanent Chief Executive Officer. PROCEDURAL RESOLUTION: 2020/ Moved: Cr Seconded: Cr That Council comes from behind closed doors for item 14.1.


15. DATE OF NEXT MEETING: 15.1 ORDINARY MEETING OF COUNCIL

Audit Committee Meeting Next meeting of the Shire of Coorow Audit Committee to be confirmed. Ordinary Meeting Next meeting of Council will be held on Wednesday 17 February 2021 from 5.00 pm. (Coorow)

16. CLOSURE:

There being no further business the President, Cr Girando closed the meeting at pm


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Documents

AGENDA · Moved: Cr Seconded: Cr That the Minutes of theOrdinary Meetin g held on Wednesday 18 November 2020 be confirmed as true and correct. CARRIED / Simple Majority Shire of Coorow