Agenda - Monday, November 18, 2019

CITY OF GILROY YOUTH COMMISSION

SPECIAL MEETING NOVEMBER 18, 2019

6:00 p.m.

Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020

AGENDA

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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the

people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A

VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/[email protected]

PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item.

Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846-

0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title

II)

http://www.cityofgilroy.org/

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I. CALL TO ORDER

II. FLAG SALUTE

III. ROLL CALL

IV. SECRETARY'S REPORT

V. APPROVAL OF MINUTES A. October 14, 2019

VI. APPROVAL OF AGENDA

VII. AWARDS/RECOGNITIONS

VIII. INTRODUCTIONS

IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA

X. NEW BUSINESS A. An Invitation for Youth in Santa Clara County: Youth Voice Live 2020

1. Report (Chair Song)

2. Public Comment

3. Possible Action:

Receive and Comment on the Youth Voice Live 2020 presentation by Mr. Tuyen Fiack.

B. Breakfast with Santa Event- December 14, 2019.


2. Public Comment

3. Possible Action:

Receive and comment to volunteer with Breakfast with Santa.

C. Plan of Events for the Year


2. Public Comment

3. Possible Action:

Receive and Comment on the upcoming events for the year.

XI. OLD BUSINESS A. Youth Commission Goals for the 2019-2020 year.

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1. Staff Report: Vince Bautista, Recreation Coordinator 2. Public Comment 3. Possible Action:

Receive and comment on the Youth Commission 2019-2020 goals.

B. Youth Commission Budget for 2019-2020 year.


Receive and comment on 2019-2020 Youth Commission budget.

C. Youth Commission Attire


Motion and vote on youth commission apparel and expenditures.

XII. COMMITTEE REPORTS

XIII. AGENDA ITEMS FOR NEXT MEETING

XIV. STAFF COMMENTS

XV. ADJOURNMENT

XVI. FUTURE MEETINGS The next regular meeting of the Youth Commission will be held Monday, December 9,

2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna Street,

Gilroy, CA 95020.

CITY OF GILROY YOUTH COMMISSION REGULAR MEETING OCTOBER 14, 2019

6:00 p.m.

Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020

MINUTES

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I. CALL TO ORDER

The regular meeting of the Youth Commission was called to order by staff Bautista at 6:19 P.M.

II. FLAG SALUTE Flag salute was led by staff Bautista.

III. ROLL CALL Members Present: Commissioner Kenneth Apte, Commissioner Joshua Martinez, Commissioner Serena Ramirez, Commissioner Vikash Sabharwal (arrived at 6:21 P.M.), Commissioner Augusta Schulte Commissioner Elizabeth Van Sambeek, Commissioner Senna Kolagotla, Commissioner Edwin Lopez, Commissioner Paul Song and Commissioner Bryan Alonso Members Excused: None Members Absent: Commissioner Jane Tovar Staff Present: Vince Bautista

IV. SECRETARY'S REPORT The meeting packet was posted on the City's website on Thursday, October 10, 2019 at 8:55 A.M. and the agenda was posted in the Public Notice Cabinet on Thursday, October 10, 2019 at 9:54 A.M.

V. APPROVAL OF MINUTES A. May 13, 2019

Motion was made by Commissioner Song to approve the minutes of the May 13, 2019 regular meeting as written. The motion was seconded by Commissioner Lopez. The motion carried with a 10-0-1 vote (Absent: Commissioner Tovar).

RESULT: ACCEPTED

VI. APPROVAL OF AGENDA Motion was made by Commissioner Kolagotla to approve the agenda of the Monday, October 14, 2019 regular meeting as written. The

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motion was seconded by Commissioner Alonso. The motion carried with a 10-0-1 vote (Absent: Commissioner Tovar).

VII. AWARDS/RECOGNITIONS None

VIII. INTRODUCTIONS

A. New Commissioners Staff Bautista welcomed the new Commissioners who will be serving on the committee for the next two terms. Staff Bautista requested each new Commissioner to introduce themselves and state what grade and school they currently attend. There are a five (5) new commissioners serving on the Gilroy Youth Commission. Two (2) of the five (5) whom are recurring from last two terms. Please welcome Commissioner Martinez, Commissioner Ramirez, Commissioner Schulte and from previous terms Commissioner Kolagotla and Commissioner Apte.

B. Advisor and Current Youth Commissioners Staff Bautista reintroduced himself and his role as an advisor/treasurer for the Gilroy Youth Commission. Staff Bautista had current Commissioners introduce themselves and state there term of service.

IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA

X. NEW BUSINESS A. Youth Commissioner Orientation

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Staff Bautista went ahead and explained the process of expectations, bylaws, and policies of the Gilroy Youth Commission. Staff Bautista talked about the Youth Commissions involvement of the youth of Gilroy in their community and be able to provide input on youth issues. Staff Bautista reminded the Commission that they each serve two (2) year terms that is appointed by City Council of the City of Gilroy. Staff Bautista informed the Commission that there will be a chair and vice chair who shall supervise and be responsible in coordinating the meetings. The commission will recommended two (2) Commissioners and then vote to see who is the perfect role for this years Chair and Vice Chair.

A quorum is necessary at a Commission for any action that needs to be taken. A majority of the Commission shall constitute a quorum. The Commission requires at least six (6) out of eleven (11) Commissioners present for a quorum to exist.

Staff Bautista informed the Commission that attendance is imperative. Absences will be excused and recorded in the Commission minutes only if the Commission advisor or Chairperson is notified forty-eight (48) hours in advance of the meeting. No more than two (2) excused absences and one (1) unexcused absence is allowed per season. Anything more can led to discharge of the Commission.

B. Elect Chair and Vice Chair for 2019-2020 year

Commissioner Apte nominated Commissioner Song to stand as chair for the Youth Commission 2019-2020 year. No other nominees were recommended. The motion carried with a 10-0-1 vote (Absent: Commissioner Tovar).

Commissioner Song nominated Commissioner Kolagotla to represent as vice chair for the Youth Commission 2019-2020 year. No other nominees were suggested. The motion carried with a 10-0-1 vote (Absent: Commissioner Tovar).

C. Annual Retreat for Youth Commission

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Staff Bautista presented to the Commission the Annual Retreat. The Commission was requested to select a day for the Annual Retreat as a Commission. Commissioner Song gave an overview of what the Annual Retreat consisted of. This included ice breakers for new and returning commissioners, revisited the pampered princess party, GYO website, mission statement, and goals for the year. Last years Commission voted the retreat to be held on the same day of a regular Commission meeting.

Motion was made by Commissioner Song to select the Annual Retreat Day for Monday, November 18, 2019 in the regular Commission meeting as written. The motion was seconded by Commissioner Kolagotla. The motion carried with a 10-0-1 vote (Absent: Commissioner Tovar).

D. 2020 Goals for the Youth Commission

The Commission agreed to move the 2020 Youth Commission goals to the next regular meeting on Monday, November 18, 2019.

XI. OLD BUSINESS A. Youth Advisory Commission Event (YAC Attack - Saturday, March 14,

2020)

Staff Bautista announced that the YAC Attack event will be held on Saturday, March 14, 2020 in Mountain View. More details will be given out as soon as the event displays further information. Commissioner Apte gave further details on previous Commission efforts and attendance. Commissioner Apte shared that the Commission attended a YAC Attack event in Redwood City that was eight hours long. The team took a van up to Redwood City and had the opportunity to network with other Commissions. Also, the previous YAC Attack events held mini conferences, workshops, stress and relieve techniques, crafts, leadership workshops, and keynote speakers. Commissioner Kolagotla stated that she enjoyed her time in learning and networking with other Commissions.

B. Update Budget Cycle for 2020-2021

Staff Bautista informed Commissioners of their annual budget request. A total amount was requested from Commissioner Apte. Commissioner Song requested an estimate cost of last years Pampered Princess Party. Staff Bautista will present the Commission with the expenditures on the next regular business meeting.

C. Youth Commission Attire

The Commission agreed to put a hold on Youth Commission Attire and discuss further on Monday, November 18, 2019 regular business meeting. However, there was an open discussion on grey sweaters, t-shirts and a polo. The Commission has agreed to bring previous sweaters, t-shirts and polo's for new Commissioners to view. The Commission has asked staff Bautista to bring in an estimate of the actual apparel from previous years.

XII. COMMITTEE REPORTS

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A. GPAC: General Plan Advisor Committee: Commissioner V. Sabharwal

Commissioner V. Sabharwal was appointed the GPAC (General Planning Advisory Committee) Representative for the Gilroy Youth Commission. During the Commissions hiatus status, Commissioner V. Sabharwal attended two (2) workshops. These workshops involved input of the community. Members of the community were able to choose there own map. The Committee ended up voting on using the concept of each map. For example, Concept one (1) verse concept two (2). The next meeting will be held Thursday, December 12, 2019.

RESULT: ANNOUNCED

XIII. AGENDA ITEMS FOR NEXT MEETING 1. Youth Commission Attire 2. Estimate Budget for the Year 3. 2020 Goals and Mission Statement 4. Plan for Year of Events A motion was made by Commissioner Lopez to approve the agenda items for next meeting. The motion was seconded by Commissioner Schulte. The motion carried with an 10-0-1 vote (Absent: Commissioner Tovar).

XIV. STAFF COMMENTS Staff Bautista thanked the Commission and is excited for the new Commissioners to make their mark.

XV. ADJOURNMENT A motion was made by Commissioner Apte to adjourn the meeting. The motion was seconded by Commissioner Alonso. The motion carried with an 10-0-1 vote (Absent: Commissioner Tovar). Staff Bautista adjourned the meeting at 7:00 P.M.

XVI. FUTURE MEETINGS The next regular meeting of the Youth Commission will be held Monday,

November 18, 2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371

Hanna Street, Gilroy, CA 95020.

Vince Bautista, Recreation Coordinator

City of Gilroy Youth Commission Advisor Recording Secretary

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#YouthVoiceLive2020

An Invitation for Youth in Santa Clara County

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SCCOE: Equity | Diversity | Inclusion | Partnership

Who We Are

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The Santa Clara County Office ofEducation is committed to serving,inspiring, and promoting student andpublic school success.

The Women’s Equality 2020Leadership Council assists in theCounty’s efforts to commemorateand honor the 100th anniversary ofwomen’s suffrage, help ensure acomplete census count and broadelectoral participation in 2020, andadvance women’s equality.

The Office of Women's Policy worksto bring a gender lens to policydecision-making, to build a pipelineto leadership, and to demand equityin governance.

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Why We Are Here

We would like to invite you to

participate in #YouthVoiceLive2020

• student centered civic engagement event on May 9, 2020

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Ways to Participate

• provide feedback/input on the planning

• present a civic engagement project• volunteer the day of the event• help with recruitment and

participation• your ideas?

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Our Vision/What We Believe

ALL Youth:

• Belong in the civic engagement process

• Should have a meaningful voice &

have the right to contribute to

society & political institutions

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#YouthVoiceLive2020

For more information, contact:

[email protected]

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Leadership, Service, & Advocacy

County Board of EducationCounty Superintendent

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Kathleen King, Area 2; Peter Ortiz, Area 6; Claudia Rossi, Area 7; Rosemary Kamei, Area 3; Joseph Di Salvo, Area 4;

Grace Mah, Area 1; Anna Song, Area 5

Dr. Mary Ann Dewan

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Connect with SCCOE

• Social Media

• Ed Bulletin (e-newsletter)

• www.sccoe.org

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SATURDAY, DECEMBER 14, 2019Santa

Ages: 3-12 years (13 years or older breakfast only)

*Includes Breakfast, Crafts, and Photo Opportunity

Time: 8:30 AM Seating Activity # 3807.301 or 10:30 AM

Activity # 3807.302

Location: Gilroy Senior Center, 7371 Hanna St.

Fee: $20 Resident, $25 Non-Resident

Pre-Registration is required. Everyone attending, 3

years old and older, must be a paid participant.

Space is limited.

To register or for further information: (408) 846-0460

[email protected]

City of Gilroy Recreation Office, 7351 Rosanna Street

Breakfastwith

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YOUTH COMMISSION STAFF REPORT

Agenda Item Title: 2019-2020 Goals for the Youth Commission.

Meeting Date: November 18, 2019

Submitted By: Vince Bautista

Prepared By: Vince Bautista

Recommendation:

Receive and comment on the Youth Commission 2019-2020 goals.

Executive Summary Background Discussion Fiscal Impact

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Agenda Item Title: 2019-2020 Budget Update




Recommendation:

Receive and comment on 2019-2020 Youth Commission budget.

Executive Summary Background Discussion Fiscal Impact

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Agenda Item Title: Youth Commission Attire




Recommendation:

Motion and vote on youth commission apparel and expenditures.

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Documents

Agenda - Monday, November 18, 2019