AGENDA - Mammoth Community Water District · 1. Review and Approval of Board of Director Payment Requests for January 2017 2. Review and Approval of Accounts Payable Payment Vouchers

Page 1 of 4 02/16/2017 MCWD Regular Board Meeting

MAMMOTH COMMUNITY WATER DISTRICT

Post Office Box 597 Mammoth Lakes, California 93546-0597

735th Regular Meeting of the Thursday, February 16, 2017 Mammoth Community Water District Board of Directors

Please Note: Members of the public will have the opportunity to directly address the District Board of Directors

concerning any item listed on the Agenda below before or during consideration of that item.

AGENDA

5:30 P.M. A. Roll Call Directors Cage, Creasy Domaille, Kaufman, and Smith B. Public Forum Any member of the public may address the Board relating to any matter within the Board’s jurisdiction. This need not be related to any item on the agenda, and presentation should be limited to five (5) minutes. No formal action by the Board will be taken on these items. C. Consent Agenda All matters listed are considered to be routine by the Board and may be enacted on by one motion. There will be no separate discussion on these items unless requested by the Board. If discussion is requested, that item will be moved and considered separately after adoption of the consent agenda. C-1 Approval of January 2017 Check Disbursements (Springbrook #’s 52633 – 52741) C-2 Approval of Minutes from the Special Board Workshop held January 19, 2017


D. Current Business D-1 Discussion and Possible Direction to Staff Concerning Changes to Director Compensation for Meeting Attendance D-2 Monthly Water Supply Update D-3 Discussion and Possible Change or Removal of the Water Shortage Surcharge D-4 Presentation and Discussion of Draft FY 2018 Capital and Operating Budget D-5 Discussion and Direction to Staff Regarding Possible Home Loan Assistance to Staff Member, Stephanie Hake E. Consent Agenda No. 2 — Management Reports All matters listed are considered to be routine by the Board and may be acted on by one motion. There will be no separate discussion on these items unless requested by the Board. If discussion is requested, that item will be moved and considered separately after adoption of the consent agenda. E-1 Operations Superintendent’s Report E-2 Maintenance Superintendent’s Report E-3 Finance Department Report E-4 District Engineer’s Report E-5 Information Services Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report F. Board Member’s Committee Reports Standing Committees Finance Committee – February 15, 2017* G. Attorney’s Report


H. Closed Session H-1 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. United States Department of Interior, Bureau of Land Management; Mammoth Community Water District v. United States Department of Agriculture, Forest Service H-2 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Section 54956.9 (a) Case: Mammoth Community Water District vs. Great Basin Unified Air Pollution Control District with ORNI 50, LLC. as a Real Party in Interest – Mono County Superior Court H-3 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Sections 54954.5 (c) and 54956.9 (a) and (d)(1); Case: Mammoth Community Water District vs. Ronald L. Yates, Jr.– Mono County Superior Court Case No. CV 150088 H-4 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code sections 54954.5 (c) and 54956.9 (a) and (d)(1); Case: Ronald L. Yates, Jr. vs. Mammoth Community Water District – Mono County Superior Court Case No. CV 150059 H-5 Conference with Legal Counsel Existing Litigation – Pursuant to Government Code Sections 54954.5 (c) and 54956.9 (a) and (d)(1); Case: Southern California Edison Company vs. Mammoth Community Water District, et al. – Mono County Superior Court Case No. CV160085 H-6 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 District Employee Relations Officer: Patrick Hayes Employee Organizations: International Union of Operating Engineers, Local Union No. 12, Unrepresented Employees; Management, Supervisory and Confidential I. Adjournment The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California.

PATRICK A. HAYES General Manager


Date of Issuance: Thursday, February 9, 2017 Posted: MCWD Office MCWD Website: www.mcwd.dst.ca.us cc: Members, Board of Directors Town of Mammoth Lakes KMMT, KIBS, KSRW Radio In compliance with the Americans with Disabilities Act, if you need a disability related modification or accommodation to participate in this meeting please call Stephanie Hake at (760) 934-2596 at least one full day before the meeting. Documents and material relating to an open session agenda item that are provided to the Mammoth Community Water District Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection and copying at the District facility located at 1315 Meridian Boulevard, Mammoth Lakes, California.

02/15/2017 MCWD Finance Committee Meeting

MAMMOTH COMMUNITY WATER DISTRICT

Post Office Box 597 Mammoth Lakes, California 93546-0597

NOTICE OF A FINANCE COMMITTEE MEETING NOTICE IS HEREBY GIVEN that the Finance Committee of the Board of Directors of the Mammoth Community Water District will hold a FINANCE COMMITTEE MEETING on WEDNESDAY, FEBRUARY 15, 2017 at 1:00 P.M.

Please Note: Members of the public will have the opportunity to directly address the District Board of Directors

concerning any item listed on the Agenda below before or during consideration of that item.

The agenda items are:

1. Review and Approval of Board of Director Payment Requests for January 2017

2. Review and Approval of Accounts Payable Payment Vouchers for January 2017

3. Discussion and Review of January 2017 Check Register (C-1)

4. Discussion of Finance Manager’s Report (E-3)

5. Discussion Regarding the Possible Change or Removal of the Water Shortage Surcharge (D-3)

6. Discussion of Draft FY 2018 Capital and Operating Budget (D-4)

7. Monthly Water Supply Update (D-2)

8. Discussion Regarding Possible Home Loan Assistance to Staff Member, Stephanie Hake (D-5)

9. Discussion / Questions regarding other Managers’ Reports

E-1 Operations Superintendent’s Report E-2 Maintenance Superintendent’s Report E-4 District Engineer’s Report E-5 Information Services Manager’s Report E-6 Human Resources Manager’s Report E-7 Public Relations / Environmental Specialist’s Report E-8 General Manager’s Report

02/15/2017 MCWD Finance Committee Meeting

The meeting will be held in the conference room at the District facility located one mile east of Old Mammoth Road on Meridian Boulevard, just off Highway 203, Mammoth Lakes, California.

PATRICK A. HAYES General Manager

Date of Issuance: Thursday, February 9, 2017 Posted: MCWD Office MCWD Website: www.mcwd.dst.ca.us cc: Members, Board of Directors Town of Mammoth Lakes KMMT, KIBS, KSRW Radio In compliance with the Americans with Disabilities Act, if you need a disability related modification or accommodation to participate in this meeting please call Stephanie Hake at (760) 934-2596 at least one full day before the meeting. Documents and material relating to an open session agenda item that are provided to the Mammoth Community Water District Board of Directors less than 72 hours prior to a regular meeting will be available for public inspection and copying at the District facility located at 1315 Meridian Boulevard, Mammoth Lakes, California.

Agenda Item: C-1 February 16, 2017

Check Register for the Month of January 2017

Springbrook Software Report

(Check #52633 – 52741)

MCWD Accounts PayableCheck Register NotesJanuary 1 to 31, 2017

CK # CK $$ Vendor Notes

52653 $13,008.76 Real Property Solutions Repairs & Maintenance - Employee Housing

52676 $13,500.00 Ferguson Hosting & Support for R450 Software

52678 $13,003.43 KD Schmidt & Associates Annual Ground Water Monitoring Report

52693 $19,001.50 Top Line Engineers, Inc T-3 Tank Rehab ~ Final Payment

52697 $12,259.73 Kodiak Roofing, Co Re-Roofing Admin & Lab Bldgs ~ Final Payment

52706 $5,796.60 MRF Inc Insulation for Machine Shop

52722 $24,070.00 Carson Pump Well #20 Motor & Pump Replacement

38 Customers received rebates totaling $7,457.71

This includes 34 Toilets and 4 Clothes Washers

January2017 Gross Payroll ~ $ 247,908.45

January2017 Net Payroll ~ $ 169,810.18

January2017 Employer Paid Payroll Taxes ~ $ 3,592.51

January2017 Employer Paid 401a ~ $ 49,581.68 (20% of Gross)

January2017 Employer Paid 401a Match ~ $ 4,868.98 (1.95% of Gross)

January2017 Employee Paid 457b ~ $ 28,989.94 (11.7% of Gross )

January2017 Other Employer Paid Benefits ~ $ 95,368.01

Merchant Name Fund GL Acct Cardholder Trans. Date Amount Description

MAMMOTH ROCK N BOWL 10-110-6024 S. HAKE 12/9 4,007.70 Holiday Party for Staff and Board

10-110-6024 Total 4,007.70

ALPINE PAINT (MAMMOTH) 10-110-6150 B. STEUART 11/29 333.83 Paint for garage

DIY HOME CENTER #01 MA 10-110-6150 H. WALDEN 12/20 23.04 Admin Bldg. - Soffit Lights.

ALPINE PAINT (MAMMOTH) 10-110-6150 K. WEILAND 11/29 598.37 Garage painting supplies

ALPINE PAINT (MAMMOTH) 10-110-6150 K. WEILAND 12/15 135.58 paint for garage wood mazanine

PAYPAL PROLIGHTING 10-110-6150 R. MOTLEY 12/13 1,371.44 lights for garage

PAYPAL PROLIGHTING 10-110-6150 R. MOTLEY 12/22 133.00 light bulbs for exterior lighting

10-110-6150 Total 2,595.26

MOR ELECTRIC HEATING ASSO 10-110-6150 33634 M. LOGAN 11/29 4,077.69 Heaters for District Garage

10-110-6150 33634 Total 4,077.69

PAYPAL PROLIGHTING 10-110-6150 33647 M. LOGAN 12/14 632.10 Light Blubs

10-110-6150 33647 Total 632.10

AWWA.ORG 10-110-6160 P. HAYES 12/1 420.00 AWWA Annual Membership

10-110-6160 Total 420.00

AMAZON.COM 10-110-6180 C. WEIBERT 12/22 116.00 Eng Bldg Kitchen Supplies

BB ALSA NV CHAPTER 10-110-6180 P. HAYES 12/22 250.00

Contribution in Memoriam of E.

Henderson

AMAZON MKTPLACE PMTS 10-110-6180 S. HAKE 12/1 7.17 Holiday Gift for Staff

STAPLS7167188878000001 10-110-6180 S. HAKE 12/6 16.52 Office Supplies


PYRAMID TECHNOLOGIES 10-110-6180 S. HAKE 12/7 45.74 Time Stamp Machine Supplies









10-110-6180 Total 1,103.62

USPS PO 0547040546 10-110-6185 S. HAKE 12/23 7.15 Postage

10-110-6185 Total 7.15

D J WALL-ST-JOURNAL 10-110-6192 P. HAYES 12/6 28.99 Monthly Subscription

LA TIMES SUBSCRIPTION 10-110-6192 S. HAKE 12/5 38.87 Monthly E Subscription

10-110-6192 Total 67.86

CONFERENCECALLSERVICES 10-110-6210 S. HAKE 12/22 6.96 Conference Call

10-110-6210 Total 6.96

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 12/27 25.00 Online software training - BH

LYNDA.COM, INC. 10-110-6215 I. YAMASHITA 12/28 25.00 Online software training - IY

VONS STORE00024000 10-110-6215 S. HAKE 12/6 37.77 Meeting Supplies

VONS STORE00024000 10-110-6215 S. HAKE 12/7 32.95 Meeting Snacks

GIOVANNI'S RESTAURANT 10-110-6215 S. HAKE 12/14 145.00 Meeting Snacks

THE STOVE RESTAURANT 10-110-6215 S. HAKE 12/15 92.93 Meeting Snacks

VONS STORE00024000 10-110-6215 S. HAKE 12/14 28.45 Meeting Supplies

10-110-6215 Total 387.10

SHELL OIL 57445221302 10-110-6220 P. HAYES 12/2 43.49 Fuel - Travel to Conference

MARRIOTT ANAHEIM 10-110-6220 P. HAYES 12/3 738.65 AWWA Conference - Lodging

MARRIOTT ANAHEIM F&B 10-110-6220 P. HAYES 12/2 32.62 AWWA Conference - Meal

CHEVRON 0306871 10-110-6220 P. HAYES 12/5 35.99 Fuel - Travel to Conference

10-110-6220 Total 850.75

FREDPRYOR CAREERTRACK 10-120-6220 K. BEDOW 12/23 128.00 Training - MN

10-120-6220 Total 128.00

GOVCNCTN 10-130-6180 J. MULBAY 12/1 508.64 APC Backup UPS 4 Quantity

10-130-6180 Total 508.64

LOONEY BEAN - MAMMOTH 10-160-6200 C. WEIBERT 12/21 20.00 January 2017 Safety Raffle

SIERRA SUNDANCE WHOLE FOO 10-160-6200 C. WEIBERT 12/21 20.00 January 2017 Safety Raffle

10-160-6200 Total 40.00

VISA Purchases - December 1 February Board Meeting


BISHOP PAIUTE GAS STATIO 20-150-6125 C. MURRAY 12/2 22.97 Fuel for Prius

BISHOP PAIUTE GAS STATIO 20-150-6125 C. MURRAY 12/7 23.85 Fuel for Prius

20-150-6125 Total 46.82

THE SOUND SHOPPE 20-150-6180 C. MURRAY 12/5 26.99 Power supply for well xdcr

20-150-6180 Total 26.99

WILLIAMSON-DICKIE 20-170-6024 R. MOTLEY 12/15 95.02 new coveralls for crew member

20-170-6024 Total 95.02

SHELL OIL 57443474408 20-170-6125 T. NELSON 12/8 7.38 Fuel, travel to SCADA training

20-170-6125 Total 7.38

DIY HOME CENTER #01 MA 20-170-6150 H. WALDEN 12/13 67.99 MM Garage - Lighting Upgrade.



20-170-6150 Total 114.43

NAPA OF MAMMOTH 20-170-6155 K. WEILAND 12/1 58.38 Delo 400 oil for truck 58

NAPA OF MAMMOTH 20-170-6155 K. WEILAND 12/12 7.81 brake fluid for snocat

DIY HOME CENTER #01 MA 20-170-6155 K. WEILAND 12/12 3.24 tubing to bleed snocat brake lines

NAPA OF MAMMOTH 20-170-6155 M. BUSBY 12/13 71.56 Part for truck #78

AMAZON.COM 20-170-6155 M. BUSBY 12/19 55.40 Truck receiver hitch

20-170-6155 Total 196.39

AMSOIL 20-170-6155 33656 M. LOGAN 12/28 266.71 # 72 Snow gear oil

20-170-6155 33656 Total 266.71

CALIFORNIA WATER ENVIRONM 20-170-6160 K. WEILAND 12/16 172.00 CWEA membership renewal

20-170-6160 Total 172.00

WELDINGSUPPLY.COM 20-170-6180 H. WALDEN 12/9 99.26 7018 Welding rod. - Shop.

DIY HOME CENTER #01 MA 20-170-6180 H. WALDEN 12/19 61.54 Snow Shovels.

DIY HOME CENTER #01 MA 20-170-6180 H. WALDEN 12/29 34.33 Tools for the Tucker toolbox.

AMAZON MKTPLACE PMTS 20-170-6180 M. BUSBY 12/16 44.37 Training material

20-170-6180 Total 239.50

ADOBE ACROPRO SUBS 20-170-6192 R. MOTLEY 12/12 14.99 pdf editing subscription

20-170-6192 Total 14.99

APL ITUNES.COM/BILL 20-170-6210 M. BUSBY 12/20 0.99 Data storage/management

20-170-6210 Total 0.99

BURGERS RESTAURANT 20-170-6215 M. BUSBY 12/8 117.45 Luncheon for the Line Maintenance crew

BURGERS RESTAURANT 20-170-6215 M. BUSBY 12/14 108.10

Luncheon for the Treatment Plant

Mechanics crew

LIBERTY SPORTS BAR & GRIL 20-170-6215 M. BUSBY 12/27 49.59

Luncheon for the Mechanical

Maintenance crew

20-170-6215 Total 275.14

CHEVRON 0205777 20-170-6220 K. WEILAND 12/6 29.41

fuel for travel to wonderware class in San

Fran

7-ELEVEN 33006 20-170-6220 K. WEILAND 12/7 11.99 breakfast items for wonderware class

BUFFALO WILD WINGS VACAVI 20-170-6220 K. WEILAND 12/8 54.96

lunch during return trip from

wonderware class

CHEVRON 0205777 20-170-6220 T. NELSON 12/6 2.84 Food, travel to SCADA training

FLYING NINJA 20-170-6220 T. NELSON 12/6 23.75 Food, travel to SCADA training

STARBUCKS STORE 05945 20-170-6220 T. NELSON 12/7 6.05 Food, travel to SCADA training

PHO HUYNH HIEP #2 20-170-6220 T. NELSON 12/7 17.80 Food, travel to SCADA training

HOTEL ZEPHYR 20-170-6220 T. NELSON 12/8 28.50 Parking during training

20-170-6220 Total 175.30

CONTRACTOR RESOURCE 20-210-6192 J. PEDERSEN 12/13 100.00 2016 California Plumbing Code

20-210-6192 Total 100.00

PPI GROUP PORTLAND 20-210-6215 J. PEDERSEN 12/2 500.00 Auto Cad Training - NH

20-210-6215 Total 500.00

SOUTHWES 5262468654117 20-210-6220 J. PEDERSEN 12/2 200.00 Travel for Training - NH

20-210-6220 Total 200.00

WILLIAMSON-DICKIE 20-220-6024 D. SPERRY 12/3 64.77 Work pants for DS

20-220-6024 Total 64.77




20-220-6125 Total 7.38

SQ COUNTRY LIQUOR 20-220-6145 H. WALDEN 12/7 7.58

9v Batteries for 4-20 generator, Plant 1

PLC failure.

NAPA OF MAMMOTH 20-220-6145 H. WALDEN 12/28 235.42

T5 - Battery replacement for radio

system.

MC CROMETER CORP 20-220-6145 R. MOTLEY 12/14 407.62

replacement I/o boards for flow meters

at GWTP1

20-220-6145 Total 650.62

DIY HOME CENTER #01 MA 20-220-6150 H. WALDEN 12/19 30.77 Overhead light for desk at Plant 1.

DIY HOME CENTER #01 MA 20-220-6150 K. WEILAND 12/14 32.54 lag screws to secure gutter at plant 1

20-220-6150 Total 63.31

PAYPAL ROYERQUALIT 20-220-6180 D. SPERRY 12/29 58.92

Replacement well head cover for monitor

well 31.

20-220-6180 Total 58.92

WIN 911 SOFTWARE 20-220-6181 C. MURRAY 11/30 247.50

SCADA alarming software annual support

agreement

20-220-6181 Total 247.50

HACH COMPANY 20-220-6215 G. VANORSDOL 11/28 125.00 Erroneous charge to be refunded

HACH COMPANY 20-220-6215 G. VANORSDOL 11/28 142.79 Erroneous charge to be refunded

HACH COMPANY 20-220-6215 G. VANORSDOL 11/29 (125.00) Refund for vendor erroneous charge

20-220-6215 Total 142.79

JIMMY JOHNS #443 20-220-6220 D. SPERRY 12/6 9.33

Food, travel expense to SCADA training

in SF 2 employees

THE STINKING ROSE 20-220-6220 D. SPERRY 12/6 9.55


in SF 2 employees

TACO BELL 031869 20-220-6220 D. SPERRY 12/8 24.80


in SF 2 employees

IHOP 1762 20-220-6220 D. SPERRY 12/8 20.36


in SF 2 employees




20-220-6220 Total 122.34

WILLIAMSON-DICKIE 20-230-6024 D. SPERRY 12/3 64.77 Work pants for DS

UP NORTH SPORTS 20-230-6024 G. VANORSDOL 12/19 184.45 PPE snowmobile helmet

CREATIVE IMAGE EMBROIDERY 20-230-6024 G. VANORSDOL 12/20 18.90 PPE gloves for snowmobile

20-230-6024 Total 268.12

SHELL OIL 57443474408 20-230-6125 T. NELSON 12/8 4.50 Beverages


20-230-6125 Total 11.89

DIY HOME CENTER #01 MA 20-230-6180 D. SPERRY 12/21 3.03 Nuts and Bolts for Snowmobile

IN G3 ENGINEERING, INC. 20-230-6180 G. VANORSDOL 12/1 918.06

Corrosion control chemical feed system

parts for LMTP

DIY HOME CENTER #01 MA 20-230-6180 G. VANORSDOL 12/22 6.11

Eye bolts for snowboards used for fuel

transfer to LMWTP

VONS STORE00024000 20-230-6180 G. VANORSDOL 12/22 25.87

Dry ice for welding fuel tank for LMWTP

fuel transfer.

20-230-6180 Total 953.07



JIMMY JOHNS #443 20-230-6220 D. SPERRY 12/6 9.34


in SF 2 employees

THE STINKING ROSE 20-230-6220 D. SPERRY 12/6 9.56


in SF 2 employees

IHOP 1762 20-230-6220 D. SPERRY 12/8 20.37


in SF 2 employees






20-230-6220 Total 118.22

AMAZON MKTPLACE PMTS 20-245-6024 J. ARECHIGA 12/11 21.54 Personal purchase - MCWD reimbursed

20-245-6024 Total 21.54

NAPA OF MAMMOTH 20-245-6145 J. GUARNEROS 12/2 115.27 Napa auto parts for the compressor

RIDGE TOOL COMPANY 20-245-6145 M. LOGAN 12/22 39.36 Repair Ridge Locator

20-245-6145 Total 154.63

NAPA OF MAMMOTH 20-245-6155 R. GONZALEZ 12/8 68.68 windshield whipper blade for bobcat

20-245-6155 Total 68.68

NAPA OF MAMMOTH 20-245-6180 J. GUARNEROS 12/8 26.35 Air coupler for the main garage

DIY HOME CENTER #01 MA 20-245-6180 J. GUARNEROS 12/9 32.78 Paint Supplies for the main garage

DIY HOME CENTER #01 MA 20-245-6180 J. GUARNEROS 12/15 17.19 Paint Supplies for the main garage

EREPLACEMENTPARTS.COM 20-245-6180 R. GONZALEZ 12/8 26.91 part for the electric jack hammer

EREPLACEMENTPARTS.COM 20-245-6180 R. GONZALEZ 12/20 (26.91) part for jack hammer , reimburse for part

EREPLACEMENTPARTS.COM 20-245-6180 R. GONZALEZ 12/20 26.91 part for jack hammer

20-245-6180 Total 103.23

DIY HOME CENTER #01 MA 20-255-6180 B. SULESKI 12/5 14.35 replacement box for brass on #52

20-255-6180 Total 14.35

AMERICAN MGMT ASSOC 20-255-6215 M. HANNON 12/14 199.00

Webinar / Squashing workplace

negativity

20-255-6215 Total 199.00

DIY HOME CENTER #01 MA 22-0-1410 5065 H. WALDEN 12/5 10.84 T3 VFD Project - Misc. Electrical.

22-0-1410 5065 Total 10.84

DIY HOME CENTER #01 MA 22-0-1410 5171 H. WALDEN 12/6 31.77 Equip Storage Bldg. - Snomo dollies

22-0-1410 5171 Total 31.77

ALPINE PAINT (MAMMOTH) 22-0-1410 5266 H. WALDEN 12/19 61.53 Paint for Pipes in T3 pump house.

22-0-1410 5266 Total 61.53

DIY HOME CENTER #01 MA 22-0-1410 5318 H. WALDEN 12/6 13.73 Well 20 Rehab - Misc Supplies.

DIY HOME CENTER #01 MA 22-0-1410 5318 H. WALDEN 12/8 13.88 Well 20 Rehab - Misc. Electrical.

22-0-1410 5318 Total 27.61

CONFERENCECALLSERVICES 22-0-6210 7022 S. HAKE 12/1 3.75 Conference Call



22-0-6210 7022 Total 11.90

DIY HOME CENTER #01 MA 23-0-1410 5171 H. WALDEN 12/6 31.76 Equip Storage Bldg. - Snomo dollies

23-0-1410 5171 Total 31.76

CONTRACTOR RESOURCE 30-310-6192 J. PEDERSEN 12/13 93.45 2016 California Plumbing Code

30-310-6192 Total 93.45

PPI GROUP PORTLAND 30-310-6215 J. PEDERSEN 12/2 495.00 Auto Cad Training - NH

30-310-6215 Total 495.00

SOUTHWES 5262468654117 30-310-6220 J. PEDERSEN 12/2 183.70 Travel for Training - NH

30-310-6220 Total 183.70

SHELL OIL 57443474408 30-320-6125 T. NELSON 12/8 4.49 Beverages


30-320-6125 Total 11.87



HIGH COUNTRY LUMBER 30-320-6145 H. WALDEN 12/27 26.82

WWTP Scum Pit - wood plank to

facilitate repair.

30-320-6145 Total 26.82

ZORO TOOLS INC 30-320-6150 K. WEILAND 12/10 16.67

run capacitor for furnace wastewater

office

30-320-6150 Total 16.67

WIN 911 SOFTWARE 30-320-6181 C. MURRAY 11/30 247.50

SCADA alarming software annual support

agreement

30-320-6181 Total 247.50


JIMMY JOHNS #443 30-320-6220 T. NELSON 12/6 10.04 Food, travel to SCADA training





30-320-6220 Total 89.51

NEVADA SMALL ENGINES 30-345-6145 J. BAKER 12/19 103.30 Subaru generator high altitude kit

30-345-6145 Total 103.30

CALIFORNIA WATER ENVIRONM 30-345-6160 J. ARECHIGA 12/5 93.00

Cert renewal CWEA still waiting for new

cert

30-345-6160 Total 93.00

SEARS.COM 9300 96-0-6115 M. LOGAN 12/13 291.58 Dishwasher @ L'Abri # 10

96-0-6115 Total 291.58

Staff Total 22,362.66

ADOBE MU CREATIVE CLD 10-110-6192 M. VENDORS 12/2 14.99 Recurring Subscription - SH

ADOBE ACROPRO SUBS 10-110-6192 M. VENDORS 12/26 14.99 Recurring Subscription - SH

10-110-6192 Total 29.98

ADOBE MU CREATIVE CLD 10-130-6192 M. VENDORS 12/18 14.99 Recurring Subscription - BH

ADOBE MU CREATIVE CLD 10-130-6192 M. VENDORS 12/18 14.99 Recurring Subscription - JM

10-130-6192 Total 29.98

ADOBE ACROBAT STD 30-320-6192 M. VENDORS 12/14 12.99 Recurring Subscription - TN

30-320-6192 Total 12.99

AMAZON MKTPLACE PMTS 10-120-6180 M. VENDORS 12/2 30.43 Office Suplies

10-120-6180 Total 30.43

AT&T DATA 20-150-6210 M. VENDORS 12/1 30.00 Data

20-150-6210 Total 30.00

DISABLED SPORTS EASTERN S 20-230-6145 M. VENDORS 12/22 48.60 Snocat Ski Fabrication

20-230-6145 Total 48.60

DIY HOME CENTER #01 MA 30-320-6145 M. VENDORS 12/21 15.75 Grit Trap Gate Mount

30-320-6145 Total 15.75

DTV DIRECTV SERVICE 10-110-6024 M. VENDORS 12/3 59.99 TV

10-110-6024 Total 59.99

STAPLES DIRECT 10-120-6180 M. VENDORS 12/8 74.51 Calculator

10-120-6180 Total 74.51

UPS 000000X1W667496 10-110-6185 M. VENDORS 12/5 33.66 Freight




10-110-6185 Total 334.10

Vendor Total 666.33

Combined Total 23,028.99


Agenda Item C-2 February 16, 2017

Minutes 01-19-2017 (sp) seh Page 1 of 3

MINUTES

Thursday, January 19, 2017 Mammoth Community Water District

Special Board Meeting Annual Strategic Planning Workshop

The Board of Directors convened in session at the hour of 4:38 p.m. No recess was taken; and the meeting was adjourned at 5:52 p.m. Prepared by: Stephanie Hake Executive Assistant ATTEST: Patrick A. Hayes General Manager



THE ANNUAL STRATEGIC PLANNING WORKSHOP of the Board of Directors of the Mammoth Community Water District was held on Thursday, January 19, 2016, at 4:38 p.m.

A. ROLL CALL

Board Present* Director: Tom Cage Director: Robert Creasy Director: Dennis Domaille Director: Tom Smith Board Absent None Staff Present General Manager: Patrick Hayes District Engineer: John Pedersen Operations Superintendent: Clay Murray Maintenance Superintendent: Mark Busby Finance Manager: Jeffrey Beatty Information Services Manager: Justin Mulbay Public Relations / Environmental Specialist Manager: Irene Yamashita Human Resources Manager: Kay Hartman Executive Assistant: Stephanie Hake District Counsel: Josh Horowitz Guests Melissa Ness: MCWD staff Eric Kaufman Julie Aguirre Peter Bernasconi President Smith called the meeting to order at 4:38 p.m.

B. STRATEGIC PLANNING WORKSHOP FY 2018 Patrick Hayes opened with comments regarding the philosophy and process of developing the District’s strategic plan and how it is a component to help keep the District aligned with its mission statement and core values. Additionally, how the plan ties directly to the annual budgeting process, with the FY18 draft budget being presented to the Board for comment in February.



Mr. Hayes along with management staff engaged the Board of Directors in a detailed review of the Strategic Objectives and associated Metrics for Progress of the Draft FY 2018 Strategic Plan, with the majority of the discussion associated with the section of ‘Water Resource & Management Planning’, with attention being focused on the topic of Conservation. As a result of the workshop, there was one metric and a note added to the draft plan. Those amendments can be found in ‘Red’ font in the attached updated FY 2018 Strategic Plan document.

C. ADJOUNMENT President Smith adjourned the meeting at 5:52 p.m. *Note: Director Earl Henderson passed away on December 08, 2016 leaving a vacancy on the Board

Mammoth Community Water District ~ FY 2018 Strategic Plan Draft For Adoption - February 2017

2/3/2017

STATUSO=Ongoing; I=Started, but Not Complete; C=Completed; N=Not Started Yet

A/O = Annual or Ongoing Page 1 of 4

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Secure adequate future water supply a. Exploratory test well at Snowcreek Golf Course I X

b. Snowcreek Production Well I Xc. Assess requirements for siting well replacements O Xd. Property acquisition for new well sites O Xe. Continue to access & maintain prescriptive easement for TPM 10-001 property O Xf. Monitor Dry Creek drainage O Xg. Aquifer storage and recovery N X

2 Conserve water a. Effect long-term reduction in per capita use O Xb. Advertisments and press releases to educate the community about water conservation practices and

issuesO X

c. Site a CIMIS online weather station in Mammoth Lakes O Xd. Enforce water conservation regulations O Xe. Support TOML WELO (Water Efficient Landscape Ordinance) N Xf. Comply with new State water conservation regulations O X

3 Balance production & use of surface water, groundwater & recycled water

a. Optimize recycled water, groundwater and surface water treatment processes O X

4 a. Secure an adequate monitoring and mitigation plan Ib. Pursue legal recourse Ic. Construction and sampling of deep monitoring well N X

5 Effective Water Resource Data management & reporting a. All historical hydrology data input to HydroDave I Xb. Staff training on HydroDave N Xc. Standard work flow updated for continued annual data input, reporting support I Xd. Template developed for future years’ annual reports N Xe. Development of new annual Hydrologic Resources Monitoring Report, to replace old “Ken Schmidt”

reportN

f. Conduct evaluations of customer usage by UWMP categories twice per year N Xg. Develop monthly MAWA reports during irrigation season with data from metering/billing software N X

7 Implement Mammoth Creek Project a. Monitoring and reporting on Bodle Ditch corridor vegetation I X

8 a. Attend/participate in group and administrative meetings O Xb. Provide input for effective, region-specific goals and objectives to regional water-resource groups and

DWRO X

c. Engagement with CASA, ACWA, DWR and electeds O Xd. Review TOML planning projects O X

9 Mammoth Mountain Ski Area (MMSA) - Long Range Planning a. Continue discussions with MMSA re future water & wastewater needs I X Explore annexation of MMSA into MCWD

Water Resource Management & Planning

Protect water resources from Casa Diablo IV project impacts

Stay informed of local, regional and State water resource issues


2/3/2017



Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 a. Zero sanitary/sewer over flows (SSO) O X

b. Deliver water at 99.99% of customer service hours or better by managing outages O Xc. Exercise 20% of system valves annually O Xd. Maintain 50% of hydrants annually O Xe. Clean and CCTV 20% of collection system annually O Xf. Implement new Fats, Oils & Grease (FOG) program using SwiftComply software O Xg. Water quality - Monitor & report on corrosion control system wide O Xh. Identify the ratio of preventive to reactive maintenance for establishing a future metric O X

2 Protect Water Distribution system from contamination a. Maintain Backflow/Cross Connection protection program O Xb. Recycled Water annual testing O Xc. Conduct sanitary inspections O X

3 Maximize reliability of water production a. Well inspection, maintenance, rehab program development I Xb. Optimize surface water treatment plant production I Xc. Optimize groundwater treatment plant production O X

4 Maximize availability of recycled water a. Meet all recycled water demands 100% of the time during irrigation season O X

5 Minimize non-revenue water a. Meet or exceed AWWA standards of 10% non-revenue water O Xb. Compliance with SB555 water loss management I X

6 Maximize energy efficiency and reduce energy costs a. Operation and Maintenance of MCWD Solar PV system O Xb. Balance between Demand charges & Time of Day use charges O Xc. Optimize backwash processes I Xd. Rightsizing of equipment to actual demands I Xe. Investigate adding turbine in WWTP effluent line N X

7 Emergency preparedness a. Emergency Operations Plan (EOP) Update N X Staff will include Board of Directors and Town of Mammoth Lakes in process

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Maintain regulatory compliance a. Laurel Pond monitoring wells plan I X2 Correct assets that have failed or are projected to fail a. Well 6 replacement N X

b. Well 17 replacement N Xc. Replace 6" steel water mainline in vicinity of Timber Ridge pump station N Xd. Water lateral replacements O X X X Xe. Replace & add additional aeration tank baffles I Xf. Tank rehabilitation and improvements I X Xg. Sewer line repair & replacement I X

3 Improve operational efficiency and reliability a. Conduct District Administration Building needs assessment, prepare report N Xa. Exploratory test well at Snowcreek Golf Course I Xb. Snowcreek production well I Xc. Lake Mary TP filter improvements I X Xd. Reline Recycled Water basin I Xe. Replace 1 WWTP grinder and install trash removal system N X

Maintain Water Distribution, Collections Systems and Treatment Facilities to a high standard

Capital Projects > $100K

Operations & Maintenance


2/3/2017



Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Maintain financially sound organization a. Monitor revenue and rate stabilization reserve and adjust expenses as needed O X

b. Conduct a Rate study and implement study recommendations every 5 years N Xc. Conduct a Connection Fee study and implement recommendations I Xd. Inventory / Purchasing controls I X Xe. Successful audit N Xf. Regular Investment Committee meetings to monitor investments O Xg. Regular Pension Trustee meetings to monitor pension plan O X

2 FY Budget a. Draft budget review by Board in February, approval in March I X

3 Ensure adequate reserves in all funds a. Monitor and adjust fund balance allocation O Xb. Reserve policy review and recommended changes if necessary O Xc. Continue to maintain fund for LA DWP 50 year payment O X

4 Leverage financial systems software a. Maximize value of Springbrook software suite O X

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Keep MCWD hardware environment current a. Continue to refine and streamline MCWD Device Replacement program for all desktops, laptops and

servers, as well as refurbish/re-image of old PCsO X

b. Continue to explore new hardware applications to perform and streamline MCWD technical operations I X

c. Replace MCWDUB10 Accounting Server N X Xd. Implement new District wide Telephone system N X

2 Keep MCWD software environment current a. Install latest versions for all MCWD software platforms: ESRI, Autodesk, Tokay, Manager Plus, Microsoft products and licensing, InfraMap, Granite XP, Remit Plus, etc.

O X

3 Development of GIS to support MCWD work functions a. Maintain MCWD ArcGIS Online Mapping O Xb. Further Utilize MCWD GIS as Conservation, MAWA/Irrigation analysis tool I Xc. Prioritize and Enter MCWD Engineering Projects into MCWD GIS O Xd. Continue development of GIS as asset management tool I Xe. Leverage ESRI MOU with TOML/Mono County for shared GIS services and collaborative mapping O X

4 Maintain web services platforms to current technology a. Manage both sites for current content O X

5 Maintain security of MCWD assets a. Continually evaluate MCWD security needs O X

6 Implement new Aerial Imagery into MCWD GIS a. 2016 & 2017 Aerial available across all GIS applications I X

7 Foster relationship with NASA JPL for Airborne Snow Observatory data

a. Utilize JPL data for consumption and analysis of Lakes Basin snowpack data I X

8 Conduct IT housecleaning a. Purge and consolidate old data, duplicate data N X

Information Systems & GIS

Financial Management


2/3/2017



Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Maintain consistent, positive profile in community a. Regular Press Releases O X

b. Web-based outreach O Xc. Event participation/sponsorship O X

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Federal a. Master permit issued by USFS I X

b. Issuance of federal Granger-Thye permit for Lake Mary outlet structure, with acceptable water rights clause

I X

c. Termination of USFS/MCWD 1983 Lakes Basin MOA I X2 State a. Meet Lahontan Regional Water Quality Control Board discharge requirements O X

b. Updated permits received from SWRCB for each facility I Xc. Maintain creek flow data distribution and posting requirements per SWRCB requirements O Xd. Update Mammoth Creek operations manual N Xe. WWTP Arc Flash Study completion I Xf. Arc Flash Study for all water treatment plants I Xg. Compliance with new State mandates for conservation I X

3 Agreements a. Coordinate with CalTrout and CDFW to implement Mammoth Creek settlement terms O Xb. LADWP O X

~ Stay well under settlement limit of 4387 acre feet O X ~ Achieve goal of banking water and extending primary term for additional 10 years through conservation

O X

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 a. Outreach to State-level representative regarding MCWD issues O X

b. Outreach to Federal-level representatives regarding MCWD issues O X

Strategic Objectives Metrics for Progress Status A/O 1 2 3 4 5 10 Notes1 Facilitate 2016 Local 12 successor MOU negotiations a. Draft proposal process, proposals, final MOU & agenda items for implementation O X

2 Risk Management a. Assist, facilitate and provide resources to departments to enable them to minimize risk O X

3 a. Implement staffing needs vis-à-vis budget and personnel review process X

4 Maintain compliance with regulations related to personnel a. No lawsuits, however, in the event of lawsuits actively support counsel in defending MCWD O

5 Establish L'Abri HOA a. Determine members N Xb. Facilitate initial membership meeting N Xc. Provide resources to develop standard of operation consistent with state statutes (e.g., bylaws, tenant

communication, financial reporting, maintaince, etc.)N X

Regulatory Compliance & Agreements

Comply with state public health, state water board, water quality and environmental permit requirements

Customer Relations & Community Outreach

Comply with federal permit requirements NPDES

Coordinate integration of Workforce Plan with overall MCWD Strategic Business Plan/Module

Comply with terms and conditions of Settlement Agreements

Government RelationsDevelop relationships with State and Federal representatives

Personnel Services

O

Agenda Item: D-1 02-16-2017

Page 1 of 1

AGENDA ITEM Subject: Discussion and Direction to Staff Regarding Director Compensation for Meeting Attendance Information Provided By: Patrick Hayes, General Manager

Background At the February 18, 2016 Board meeting, the Board of Directors considered an increase of 5% in director compensation for meeting attendance, the annual maximum allowable per Water Code section 20202. The Board opted to not implement an increase in director compensation. The last increase of 2.2% was approved at the February 19, 2015 Board meeting. Following a public hearing at the March 19 Board meeting, Ordinance No. 03-19-15-03 was adopted and became effective May 24, 2015, which was more than one calendar year following the last adjustment. The Board adopted increases of 5% in both 2013 and 2014 (see attached chart).

Discussion In order to accommodate the FY 2017-2018 budgeting process, this item has been placed on the February 2017 Board meeting agenda for discussion and staff direction. The current rate of compensation to a Board member is $213.00 for each day’s attendance at Board meetings or for each day’s service rendered as a Board member at Board request, not to exceed a total of ten days of service in any calendar month. Compensation for a Board member’s attendance per committee meeting during a day’s service is $106.50; not to exceed $213.00 (the maximum allowed for a day of service). The Board may choose for director compensation to remain at the current rates or opt to increase the compensation by up to 5%. A 5% increase would adjust the compensation to $223.50 (rounded) for Board meetings and $111.75 (rounded) for attendance at each committee meeting, not to exceed $223.50 per day. If the Board decides to increase director compensation this year, a Public Hearing will be held at the March Board meeting with possible adoption of an amended ordinance. The ordinance would become effective 60 days from its passage.

Director Compensation History

YearIncrease Amount

Board Meeting

Committee Meeting

2006 Policy Revised to include reimbursement language

2007 5% $171.00 $85.50

2008 5% $180.00 $90.00

2009 - 2010 - 2011 5% $189.00 $94.50

2012 - 2013 5% $198.50 $99.25

2014 5% $208.45 $104.25

2015 2.2% $213.00 $106.50

2016 - 2017201820192020


Page 1 of 2

AGENDA ITEM

Subject: Monthly Water Supply Update Information Provided By: Clay Murray, Operations Superintendent

Background Due to the sustained low snowpack from April 2012 through 2015 the Board implemented various levels of water restrictions that have remained in effect through the summer of 2016. The need to adjust the level of water restrictions is based on the availability of both surface and groundwater sources. Since April 2014, at the request of the Board, staff has provided a monthly update on the water supply accompanied with a recommended water conservation level.

Discussion Surface water: The flows in Mammoth Creek remained mostly above the minimum requirement in the month of January with a range of 6.13cfs to 38.43cfs with an average flow of 16.2cfs. Though we are not able to divert storm surges to storage we do get the benefit of increased streamflow. This increase in flow has allowed us to directly divert water from Mammoth Creek while meeting the requirement. The total diversion from storage was 8.5ac/ft for January. As of 02/08/2016 the total storage used was 247ac/f with 360ac/ft remaining in Lake Mary. We will continue to use surface water as the primary supply to meet demand. The streamflow requirement decreases to 6.0cfs in February. The February 6, 2017 Current Precipitation Conditions for Mammoth Pass show that snow pack is 207% of normal to date and 137% of annual. The winter is promising to be far above average, giving good confidence that the water supply is very strong.

Groundwater: Groundwater production Wells 1, 6, 10, 15, 16, 17, 20, and 25 are operating as expected and are being operated on a monthly basis to collect samples. Well 18’s usage continues to be limited due to low water levels. Water conservation with current Level 3 restrictions and the availability of surface water have provided the opportunity for some aquifer recharge. All wells continue to be monitored daily for recharge as we continue to utilize surface water to meet the majority of the demand.

Demand: The total consumption for January was 128 ac/ft which was 16% more than the projected 110 ac/ft. The usage projection for February is 115 ac/ft based on the previous 2 years and the current demand scenarios.

Conclusion


Page 2 of 2

The current surface water supply has been sufficient to meet the majority of demand since April. This is greatly due to the reduction in irrigation that has resulted from remaining at Level 3 water restrictions. Current water supplies are adequate to meet demand for the next 120 days.

Fiscal Impact

Requested Action Staff recommends no changes to the existing level of water restrictions at this time.


Page 1 of 1

AGENDA ITEM Subject: Discussion and Possible Change or Removal of the Water Shortage Surcharge Information Provided By: Jeff Beatty, Finance Manager

Background In fiscal year 2015, water revenue fell approximately $300,000 from the prior year, and in fiscal year 2016, water revenue fell an additional $400,000. The Water Shortage Surcharge (WSS) was included as an option in the water/wastewater rate study effective April 1, 2016 as a means of maintaining water revenue during periods of water conservation and consequent reduced water sales. With the expectation water conservation would reduce revenue in fiscal year 2017, the WSS was implemented by the Board in May 2016 at the level 1 rate to offset the lost revenue. To date this year, the WSS has provided revenue of $120,325.

Discussion During the summer of 2016, visitation to the Town reached record levels, water conservation was more relaxed than the previous summer, and the District delivered more water than expected. The winter brought good snow and more visitors, and currently water revenue (excluding the WSS) is $175,903 over the expected revenue budget. At present, it appears the District will have sufficient water this year and can consider the option of reducing the conservation level. This would lead to increased water sales and a restoration of higher water revenue. It appears there is no longer a need to offset lost water revenue with the WSS.

Fiscal Impact The WSS provides approximately $13,500 in additional revenue each month. If the Board elects to discontinue the WSS effective immediately, the District would forgo approximately $27,000 of revenue for the remainder of the fiscal year.

Requested Action Staff recommends the Board consider discontinuing the Water Shortage Surcharge effectively immediately.

Page 1 of 5

Mammoth Community Water District Fiscal Year 2017-2018 Budget February 2018 Jeff Beatty Introduction The mission of the Mammoth Community Water District is to provide excellent water and wastewater services to the Town of Mammoth Lakes. The annual budget is the roadmap to accomplishing our mission. The budget describes the source and expected amounts of revenue, and defines the expected types and amounts of expenditures. Once approved by the Board, the budget defines strategic and operational direction and grants authority to the managers and staff of the District to expend resources to deliver water and wastewater services. The budget is developed as a collaborative effort beginning with the District’s mission, incorporating the strategic plan developed by staff and approved by the Board, and involving leaders from each department in the planning and allocation of resources to effectively and efficiently accomplish our mission. The budget is guided by the experience of the past year and anticipates plans for the coming year. The budget is organized into funds representing type of service (Water or Wastewater), function (Administration, Operation, Capital, and New Enterprise) and lifecycle (Replacement or Expansion). Each fund is intended to be self-contained: revenue and expenses balanced and maintaining an appropriate reserve. The budget is primarily focused on the 2018 fiscal year, but looks forward to fiscal years 2019-2022 to project the status of available fund balance. The District receives revenue primarily from property taxes and fixed and variable charges for water and wastewater services from our customers. Other revenue sources are connection fees for new water/wastewater customers, fees for lab and engineering services, and interest on invested funds. The District spends money on capital assets, personnel and operating expenses, and services for outside expertise. At the time of proposing this budget, the winter of 2016-2017 has provided ample snowpack, following four years of drought and one year of average snowpack. The District is expecting to primarily use surface water from Lake Mary and allow our groundwater wells to rest and recharge as much as possible. Included in the budget is the expectation there will be increased revenue from water sales as drought conservation measures are reduced, and lower utility costs for gravity-delivered water. Total revenue is budgeted at $13,448,035. Budgeted expenditures on operations, personnel, and capital are $12,774,735. The difference of $673,301 is allocated to capital replacement and expansion reserves. The District has adopted an operations and capital reserve policy that defines targets for financial reserves consistent with prudent planning and risk management, and defines an annual contribution to reserves. The projected reserve balance at the beginning of fiscal year 2018 is approximately $13.8 million, the target reserve balance at the end of fiscal year 2022 is approximately $16.8 million. To achieve the target reserves, the fund reserve policy sets an annual contribution equal to 5% of total revenue. This presentation is organized by:

• Overall revenue, expense and fund balance projections • Budgeted Operations expenses • Budgeted Personnel expenses • Budgeted Capital expenditures

Page 2 of 5

Total Budget Overview The total revenue budget of $13,448,035 for fiscal year 2018 represents a 1.5% decrease from fiscal year 2017 projected revenue of $13,652,000. Most revenue categories increase incrementally with some exceptions:

• The water shortage surcharge is not included in the fiscal year 2018 budget, for a revenue reduction of approximately $142,000.

• The SCE rebate related to solar power generation ended in fiscal year 2017, for a revenue reduction of approximately $446,000.

• Water usage revenue is expected to increase by approximately $271,000. Table A below shows the budgeted revenue for fiscal year 2018 with comparison to the projected revenue for fiscal year 2017. Table B below shows projections of revenue and expenses for the next four fiscal years, and the projected available reserve balance for each year. Table A

Table B

Description FY 17 projection FY 18 budget DifferenceBilling, Water Usage 1,404,054 1,674,635 270,581Water Base Rates 1,695,258 1,729,000 33,742Water Shortage Surcharge 142,458 0 (142,458)Wastewater Base Rates 2,749,057 2,777,000 27,943Late Charges 41,499 40,000 (1,499)Laboratory Fees 34,339 35,000 661Labor/Equipment Charges 9,904 5,000 (4,904)Housing Rents 40,004 40,000 (4)Carpool Vehicle Rent 2,962 2,900 (62)Permits, Plan Check 6,875 6,800 (75)Permits, Inspection 8,707 8,700 (7)Permits, Connection Fees 415,539 415,000 (539)Permits, Other 8,000Permits, Meters 77,754 75,000 (2,754)Permits, Construction Fee 3,364 3,000 (364)Other Revenue 516,262 70,000 (446,262)Taxes and Assessments 6,487,895 6,500,000 12,105Gain on Sale of Invest/Surplus 3,801 0 (3,801)Interest Income 12,055 58,000 45,945Total 13,651,787 13,448,035 (211,752)

FY 18 Budget FY 19 Proj. FY 20 Proj. FY 21 Proj. FY 22 Proj.Revenue (less connection fees) 13,033,035 13,293,696 13,559,570 13,830,761 14,107,376Connection fee revenue 415,000 423,300 431,766 440,401 449,209Personnel expense (less capital labor) 5,289,118 5,394,900 5,502,798 5,612,854 5,725,111Operations expense 3,030,440 3,091,049 3,152,870 3,215,927 3,280,246Replacement Capital expense 4,455,175 2,978,762 1,752,709 5,695,483 1,855,554 Expansion capital expense - 800,000 1,484,837 1,858,755 1,362,755

Beginning Op/Repl fund reserve 13,053,000 13,311,302 15,140,286 18,291,479 17,597,975Beginning Expansion fund reserve 739,000 1,154,000 777,300 -275,771 -1,694,125

Op/Repl fund contribution 258,302 1,828,984 3,151,193 -693,504 3,246,466Expansion fund contribution 415,000 -376,700 -1,053,071 -1,418,354 -913,546

Projected ending Op/Repl reserve 13,311,302 15,140,286 18,291,479 17,597,975 20,844,441Projected ending Expansion reserve 1,154,000 777,300 -275,771 -1,694,125 -2,607,671Projected District fund reserve 14,465,302 15,917,586 18,015,708 15,903,851 18,236,770

Page 3 of 5

Operations Budget The Operations budget for fiscal year 2018, at $3,030,044, is $188,921 (4%) lower than the budget for the previous year. An effort was made to analyze historical spending, recognize new needs and reduce budget line items where possible. Some significant changes include:

• A decrease of $310,400 to expected legal expenses • An increase of $130,600 to the building maintenance and repair budget. This increase includes maintenance

to the District asphalt and roof repairs for the LMWTP and WWTP press building.

Table C below shows the operating budget for each category with the comparison to the prior year budget. Table C

Negative numbers represent a reduction in budget from last fiscal year, positive numbers represent an increase from last year.

Acccount FY 18 Budget FY 17 Budget DifferenceEe PPE, Unif, Other 23,300 19,170 4,130Outside Services/Contractual 969,935 943,885 26,050Employee Housing Expenses 36,656 31,176 5,480Expendable Tools 28,800 29,600 (800)Gasoline 30,800 33,200 (2,400)Diesel Fuel 12,900 14,400 (1,500)Insurance 160,000 160,000 0Leased Lines 12,000 12,000 0Legal Services 113,000 423,400 (310,400)M & R, Line Repair/Equipment 86,380 87,880 (1,500)M & R, Buildings 316,250 185,650 130,600M & R, Vehicles 74,100 64,200 9,900Memberships/Certifications 36,640 47,710 (11,070)Operating Chemicals 134,000 121,000 13,000Operating Supplies 139,170 107,670 31,500Computer Systems/Equip 73,800 103,150 (29,350)Postage/Freight 8,500 11,250 (2,750)Advertising Publications & Pri 21,800 31,150 (9,350)Books & Subscriptions 3,600 3,290 310Safety 5,750 10,220 (4,470)Permits & Licensing 69,540 69,140 400Settlement Cost 66,000 61,000 5,000Telephone 36,470 34,165 2,305Training & Meetings 53,300 50,900 2,400Travel Expenses 50,385 44,025 6,360Utilities, Electric & Gas W/S 375,164 401,000 (25,836)Water Conservation 90,600 110,600 (20,000)Interest 1,600 8,530 (6,930)Grand Total 3,030,440 3,219,361 (188,921)

Page 4 of 5

Personnel Budget The total District Personnel budget of $5,691,918 is a 2.3% increase from the budget last fiscal year. The percentage increase for wages is 2.5%, pension cost increase is 2.7%, the cost of health, vision, dental, life, and disability insurance increases by 3.4%. Workers Compensation cost decreases by 5.9%, a result of historical costs rolling out of the three year look-back period used to calculate the insurance premium. In addition to permanent employees of MCWD, the District contracts with Sierra Employment to provide labor for operations and capital projects. The cost of contract labor in operations is $184,880. The cost of capital labor is included in the budgets for each project. To avoid double counting, the capital labor of MCWD employees is subtracted from the total personnel budget when presenting the budget overview. The capitalized labor component is $587,680. The number of permanent positions at MCWD remains at 42 for fiscal year 2017. The organization chart for the District is included as Exhibit 1. Table D below provides a high-level view of expenses for MCWD personnel and comparison to fiscal year 2017. Table D

Capital Budget The District has approximately $75 million (net of depreciation) in capital assets including: wells, distribution and collection lines for water and wastewater, water and wastewater treatment plants, buildings, vehicles, and equipment. These assets are essential to our mission of reliably providing water and wastewater service to our customers. The Capital budget of $4,455,175 represents the cost of incrementally refurbishing or replacing our infrastructure as it wears out in service and adding new infrastructure to increase the efficiency of operations. Significant capital expenditures planned in fiscal year 2018 include:

• $1,557,964 – Exploratory well(s) • $575,000 – Ongoing water line replacement program • $459,000 – Ongoing sewer line rehabilitation program • $289,800 – Trash removal system for the WWTP • $166,595 – Reline the recycled water storage basin • $154,900 – Replace steel water line at Timber Ridge

Table E lists capital projects planned for the next ten years.

Total Pay Pension Insurance FICA tax WC Cost Total Cost3,638,867 795,051 986,041 54,314 217,646 5,691,918

% of Total Pay 22% 27% 1% 6% 156%% Increase from FY 2017 2.5% 2.7% 3.4% 1.9% -5.9% 2.3%

Page 5 of 5

Table E

Debt Payment Schedule The District will pay off all long-term debt this fiscal year. The final payment of $33,600 on the FHA Drought Relief Note (A) will be made in January 2019.

FUND PROJECT DESCRIPTION 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 5-YR TOTAL Yr 6-10 10-YR TOTAL21 Admin bldg needs assessment 50,000 50,000 50,000

21/31 Admin bldg replacement 3,000,000 3,000,000 3,000,000

22 LMWTP Filter Improvements 25,000 125,000 150,000 150,000 22 Groundwater Mgmt Plan(HydroDav) 100,000 100,000 100,000 22 Water Capital Asset Replacement 85,000 87,412 89,892 92,442 95,065 449,810 500,000 949,810 22 Lake Mary Rd Valves 37,880 37,880 37,880 22 Well Improv/Rehab Program 90,000 144,000 148,086 152,287 156,608 690,981 800,000 1,490,981 22 Water Line Replacement Program 575,000 440,000 450,000 400,000 1,865,000 2,000,000 3,865,000 22 Exploratory well(s) 1,557,964 1,557,964 1,557,964 22 Timber Ridge steel line replace 154,900 154,900 154,900 22 Deep monitoring well (MCWD portion) 105,000 105,000 105,000 22 LMWTP filter platform 11,200 11,200 11,200 22 Aquifer storage assessment 30,000 30,000 30,000 22 LM Inflow/Outflow Stations Impr 5,000 15,000 20,000 20,000 22 Knolls PLC 11,600 11,600 11,600 22 Timber Ridge PLC 11,600 11,600 11,600 22 Aquifer storage and recovery 100,000 22 Production well(s) 750,000 750,000 750,000 22 Mammoth Creek EIR 15,000 15,000 15,000 22 CIMIS Station 30,000 30,000 30,000 22 Lake Mary dam low flow measurement 10,000 10,000 10,000 22 Arc Flash Study 95,000 95,000 95,000 22 Storage tank rehab 150,000 150,000 300,000 300,000 22 Well 6 replacement 1,500,000 1,500,000 1,500,000 22 Well 17 replacement - 1,500,000 1,500,000 22 Future Capital replacement projects - 5,700,000 5,700,000

22/23 Update phone system 25,000 25,000 25,000 22/23 Eng/Ops Bldg HVAC 43,000 43,000 43,000 22/23 Water/WW Rate study 120,000 120,000 120,000

23 Laurel Pond 4 Monitor Wells 30,000 200,000 230,000 230,000 23 Reline Recycled Water Storage EQ Basin 166,595 166,595 166,595 23 Sewer WWTP Capital Asset Replacement 75,000 77,128 79,316 81,567 83,881 396,892 375,000 771,892 23 Aeration Basin Baffles 8,600 8,600 8,600 23 Arc Flash Study 93,236 93,236 93,236 23 Sewer Line Replacement Program 459,000 472,023 485,415 499,188 1,915,626 1,750,000 3,665,626 23 Trash removal system 289,800 289,800 289,800 23 Aeration train piping repair 30,000 30,000 30,000 23 Digester chopper pump rebuild 84,000 84,000 84,000 23 Snowcreek GC Pond Fill Control 50,000 50,000 50,000 23 WWTP foam detection 10,500 10,500 10,500 23 WWTP belt press water source 39,400 39,400 39,400 23 WWTP DO SCADA link 21,100 21,100 21,100 23 Turbine For Effluent Line 1,000,000 1,000,000 1,000,000 23 Digester Turbo Blowers in WWTP 150,000 150,000 150,000 23 Future Capital replacement projects - 4,400,000 4,400,000

32 Water Modeling - 32 Connection Fee/ Permit Fee Study 40,000 40,000 40,000 32 Future Well Site Eval and Procurement 500,000 500,000 1,000,000 1,000,000 3,000,000 3,000,000 32 Zone 2B Storage - 3,092,000 3,092,000 32 Knolls Trans Line Expansion - 2,124,000 2,124,000 32 Water Main Expansion 100,000 102,837 105,755 108,755 417,348 417,348

- 33 Wastewater Modeling - - 33 Connection Fee/ Permit Fee Study 40,000 40,000 40,000 33 Meridian Sewer Expansion - 2,853,000 2,853,000 33 Shady Rest Relief Main- Center Street 253,000 254,000 507,000 507,000 33 Hwy 203 Expansion 402,000 402,000 402,000 33 Old Mammoth Interceptor Expansion 200,000 400,000 600,000 600,000

- 96 Employee Housing 220,000 230,000 240,000 250,000 940,000 1,200,000 2,140,000

4,247,175 3,743,762 3,132,546 7,444,238 3,098,309 21,666,031 26,294,000 44,810,031 Capital Equipment - Vehicle replacement 98,000 35,000 105,000 110,000 120,000 468,000 500,000 968,000 Scissor lift 10,000 10,000 Bobcat snow blower attachment 10,000 10,000 Sewer camera with lateral capability 90,000 90,000 Total Capital 4,455,175 3,778,762 3,237,546 7,554,238 3,218,309 22,134,031 26,794,000 45,778,031

Board of DirectorsMAMMOTH COMMUNITY WATER DISTRICTFY18 ORGANIZATION CHART

Outside Legal Counsel General Manager’s Office [Administration]

Engineering Department Finance Department Information Services Department

Maintenance Department [Collection & Distribution Systems, & Construction]

Operations Department [Water & Wastewater Treatment Facilities]

Personnel Services Department

Water Conservation & Regulatory Support Services

Administrative Support Services

Engineering & Technical Services

Division

Line Maintenance Division

General Manager

Public Affairs & Environmental Specialist

Executive Assistant to the General Manager

Water & Wastewater Maintenance Superintendent

Water & Wastewater Operations Superintendent

Risk Control/Safety Compliance Officer/HR

Generalist

Human Resources ManagerInformation Services ManagerFinance ManagerDistrict Engineer

GIS Specialist

Associate Engineer

Assistant Engineer

Assistant Engineer [Underfilled w/WWWTP‐OIT]

Assistant Engineer

Assistant Engineer

Compliance Division

Permit Official

Accounting & Treasury Division

Accounts Payable & Receivable Division

Account Clerk I/II/III Account Clerk I/II/III

Account Clerk I/II/III

Account Clerk I/II/III

Payroll Division Purchasing Division

Utilities Billing & Collection Division

Purchasing Agent

Mechanical Maintenance Division

Plant Mechanical Maintenance Division [Facilities Maintenance]

Line Maintenance Supervisor

HEO & Line Maintenance Worker

Line Maintenance Worker I/II/III

Line Maintenance Worker I/II/III

Line Maintenance Supervisor

Mechanical Maintenance Supervisor

Mechanical Maintenance Worker I/II/III



Environmental Services Division [Laboratory]

Laboratory Technician

Water Treatment Division

Wastewater Treatment Division

Water Treatment Chief Operator

Wastewater Treatment Plant Chief Operator

Water Treatment Plant Operator I/II/III

Water/Wastewater Treatment Plant Operator OIT/I/II/III


Mechanical & Electrical Instrumentation

Supervisor

Instrumentation Technician

Plant Maintenance Worker I/II/III Utility Worker

Board Executive Department Division Position

Wednesday,February 1, 2017Effective April 1, 2017

Construction Section (Seasonal/Annual

Projects)

Section

Water Treatment Plant Operator I/II/III



Page 1 of 2

AGENDA ITEM

Subject: Discussion and Direction to General Manager Regarding Possible Home Loan Assistance to Staff Member Stephanie Hake Information Provided By: Pat Hayes, General Manager

Background For approximately eight years, the District has offered an employee down payment assistance program to help recruit and retain employees by offering down payment assistance for the purchase of a home. The plan was modified in 2016. One of the participants in the program is Stephanie Hake, Executive Assistant, and her husband, Cliff Hake. In a tragic fire in February 2015, the Hakes lost their home in Swall Meadows. Following insurance reimbursements, the Hakes fully repaid the loan that the District had provided. The Hakes have been engaged in a process to rebuild their home on the original site. They have employed an architect to design the home and a builder to build it.

The Hakes are now close to starting the construction of their new home. They have requested that the Board consider an exception to the current policy of providing a loan of up to 35% of the value, and to provide the loan in the form of a construction loan. At the time a Certificate of Occupancy (COO) is issued, the loan would convert to a conventional home loan under the terms contained in the present plan with the exception of the percentage of loan to value.

Discussion The situation the Hakes find themselves in is a special case. Stephanie is a valued and long term employee of the District. They are seeking an exception in policy to accommodate their special circumstances.

The current policy allows a loan of up to 35% of the value of the property. The home design is now complete. The builder is currently constructing a similar replacement home nearby which approximately 75% complete. He is current on materials and labor costs for the area. The Hakes believe that they have a very clear construction design and a tight contract with the builder.

The parameters for the project are as follows. The current assessed valuation of the land is about $100,000. The home will cost just under $800,000 to construct. The Hakes have approximately $465,000 that will be used to pay for the project, and therefore are seeking a loan from the District in the $350,000 range. Their payments would come first and be exhausted before the District’s portion comes in to finish the project. The total value of the improved property will be in the $900,000 range and with a $350,000 District loan, the percentage of that loan will be in the range of 39%.


Page 2 of 2

The construction payments will be based on achieving major milestones, for example, completing the foundation construction.

There will be construction insurance on the project to cover risks such a fire during construction. This will protect both the Hakes and the District’s interests.

Our legal counsel will prepare an agreement between the Hakes and MCWD with the goal of protecting the District’s interests while providing the Hakes with the construction loan they will need to complete the project. The terms outlined above, along with others, would be incorporated into the agreement. To the extent applicable, the terms of the Board policy for the down payment assistance program adopted in 2016 will be included. The District will obtain a security interest in the property and work in progress to ensure that is loan is protected.

When the COO is issued, the loan would convert to a first deed of trust and contain the terms in the newly adopted down payment assistance program. It is anticipated that the Hakes will seek and obtain a conventional mortgage within a short time of their occupancy and pay off the District’s interests.

Conclusion

The provision of a construction loan to Stephanie and Cliff Hake for the purpose of reconstructing their Swall Meadows home would be in keeping with the intention of the District’s down payment assistance program goals. A policy allowance to provide funding up to 39% loan funding would not be a significant deviation from the existing policy and makes it possible to achieve these objectives. An agreement can be negotiated which protects the Districts interests while making possible the reconstruction of their home.

Fiscal Impact Funds of $350,000 would be invested in this down payment assistance. The funds would be paid back according to the terms of the program. Funds are available in the down payment account.

Requested Action The General Manager requests that the Board of Directors authorizes the change in policy for this specific case to allow the percentage of the down payment assistance loan to be up to 39% of the total value and authorize him to negotiate an agreement with Stephanie and Cliff Hake to effect the loan.

MAMMOTH COMMUNITY WATER DISTRICT Agenda Item: E-1

Operations Department Report 02-16-2017

February 2017

Page 1 of 6 Clay Murray – Operations Superintendent MCWD

Monthly - Water Treatment, Production & Supply Management

• Water Treatment Routine samples for clarity, chlorine residual, and bacteriological analysis of the District’s drinking water was conducted during the month. All analysis results show that District water supplies meet current safe drinking water standards. Weekly routine samples were taken at the surface water and groundwater treatment plants. The results of all sampling for the month were in compliance with the standards set by the State Water Resources Control Board Drinking Water Division. A total of 42,301,000 gallons were treated for drinking water.

Report SummaryJanuary Production Data (In Million Gallons) 2013 2016 2017

Treated Surface Water 19.6 0.9 40.1Treated Groundwater 21.0 43.1 2.2Untreated Groundwater 0.0 0.0 0.0Reclaimed Wastewater 0.0 0.0 0.0 Totals 40.5 44.0 42.3

Non-Revenue Water 1.9 2.9 2.6Treated Wastewater 38.1 39.8 47.8

Photovoltaic Power Produced (kWh) 102,457 73,577 43,600



February 2017


• Water Supply Production and Management The total volume of water distributed to the community during the month of January was 41,770,000 gallons. This amounts to an average demand rate of 1.35 million gallons per day. Water provided to the community was produced from the District’s surface water (95%) and groundwater (5%) treatment plants for drinking water. There were no deliveries of recycled or raw water for golf course irrigation in the month of January.

• Surface Water The minimum daily stream flow requirement for the month of January was 6.4cfs for Mammoth Creek, as measured at Old Mammoth Road. Flow rates in the creek ranged from 6.1cfs to 38.4cfs with an average flow of 16.2cfs. The average flow for January 2016 was only 6.39cfs. The creek flow was mostly above the requirement and we diverted 8.5ac/ft from lake storage for January. The total drawdown for Lake Mary as of 02/08/17 was -2.28 feet with the balance in storage of 360ac/ft. The flow requirement for February decreases to 6.0cfs and the current flows are above this requirement. We will continue to use surface water to meet municipal demands while we have the supply available.



February 2017


• Groundwater

2,161,000 gallons or five percent (5%) of the drinking water produced was from the District’s groundwater sources during the month of January. Groundwater production Wells 1, 6, 10, 15, 16, 17, 20, and 25 are operating as expected and available for service. Well 18’s usage continues to be limited due to low water levels. All wells continue to be monitored daily and the currently available wells are adequate to meet current demand.

4 January 2017 Level/Production Update

Pumping level

Pumping level

Change in level

Monthly change

Time Period

Volume pumped

start end (ft.) (ft.) (days) (ac/ft) (ft.)

1-Oct-2016 31-Jan-2017

Wel l 1 -230 -200 30 2 122 0 -260 60

Wel l 6 -152 -130 22 12 122 1 -283 153

Wel l 10 -169 -152 17 6 122 1 -250 98

Wel l 15 -241 -238 3 3 122 1 -350 112

Wel l 16 -528 -530 -2 -5 122 0 -524 0

Wel l 17 -398 -399 -1 0 122 2 -410 11

Wel l 18 -251 -256 -5 0 122 0 -340 0

Wel l 20 -485 -491 -6 1 122 2 -500 9

Wel l 25 -449 -449 0 4 122 1 -475 26

Period tota l 22 ac/ft

* static level # estimated Jan. Total 8 ac/ft

^ Well off line - last reported dynamic level

Feet remaining

before need to reduce

Warning level to reduce

pumping (ft.)

2016-2017 Water Year Beginning October 1, 2016



February 2017




February 2017


• Water Audit Information

The water audit for this billing period shows a total of six percent (6%) or 2.604 million gallons of non-revenue water.

Wastewater – Treatment & Flow

• Wastewater Treatment Treated wastewater discharged from the facility met all water quality standards for the month as established by the State Water Quality Control Board.

• Wastewater Flows The total volume of wastewater treated during the month of January amounted to 47,801,000 gallons. This amounts to an average volume of 1.5 million gallons per day of wastewater influent. The recent precipitation has substantially increased wastewater flows.



February 2017


Photovoltaic Power Plant Operations & Total District Electrical Usage The total kilowatt hours of energy produced for the month of January was 43,600 kWh. The plant tracking system is currently damaged by heavy snow loads and the anticipated repairs will not take place until after the spring thaw. The plant is still capable of producing power although there may be some reduced production as a result of the damaged tracking system.

• Total electrical energy use Monthly energy usage chart in dollars for the past 10 years through October 2016. The monthly total includes all District facilities (31 electric meters) for all water, wastewater, and administrative uses.


Maintenance Department Report 2-16-2017

February 2017

Page 1 of 3 Mark Busby– Maintenance Superintendent MCWD

Report Summary The Maintenance Department’s main focus for the month of January was snow removal activities, responding to power outages in the Lakes Basin, department budget development and capital project planning.

Wastewater Treatment Plant and Recycled Water Maintenance • Performed daily and weekly preventive maintenance inspections • Repaired frozen air lines • Cleaned the headworks influent channel grit trap

Solar Power Plant Maintenance • Performed general inspections • Due to damage from the recent storms and heavy snow loads the power plant tracker system received

extensive damage and will be out of service until this spring when access makes service and replacement of equipment possible. The plant is still making approximately 70% of its pre-storm power, but presently cannot track the sun’s movement. This will continue to reduce power production until repairs can be completed.

Surface Water Treatment Plant and Related Facilities Maintenance • Performed bi-weekly preventive maintenance inspections • Responded to power outages and plant communication control failures

Groundwater Treatment Plant and Related Facilities Maintenance • Performed daily and weekly preventive maintenance inspections • Replaced an air compressor motor at GWTP #2 • Adjusted filter control valves at GWTP #2 • Replaced a blown fuse on a flow control transducer at GWTP #2

Water Distribution System Operations & Maintenance • Performed weekly inspections at the pressure reducing stations • Due to recent storms annual valve exercising is on hold and will resume as conditions allow. The District

has 2,004 valves which are on a five year exercising rotation with 27 critical valves being exercised annually.

• Due to recent storms annual air relief valve inspections are on hold and will resume as conditions allow. The District has 105 air relief valves which are inspected on a five year rotating basis.

• Due to recent storms annual fire hydrant inspections are on hold and will resume as conditions allow. There are 596 fire hydrants in the system which are inspected on a two year rotating basis.

• Due to recent storms mainline flushing is on hold and will resume as conditions allow. Maintenance crews have identified 44 areas within the Water Distribution System where dead end lines require flushing.



February 2017


• Performed no metering system repairs due to heavy snow pack over District water meters • There were 0 water leaks requiring repair during the month of January • Backflow mailings for annual testing is complete for season and will resume again in March: 1,599 devices

at 822 sites were tested in 2016. Continued with Filing and data entry (11hrs). • Cross Connection Control Survey work is on hold for the winter. We started the year with 1,479

assemblies and now have 1,648 assemblies • Adjusted control valves as needed for area specific water usage changes and surface/groundwater

distribution system balance (3hrs) • Maintenance crews responded to 5 customer service calls (19hrs) • Performed annual maintenance on the control valves at tank T-4 • Responded to a communications failure at tank T-4

Wastewater Collection System Operations & Maintenance • Performed weekly inspections of the lift stations and force mains • Due to recent storms sewer five year rotating scheduled cleanings and inspections are on hold. There are

361,627’ of sewer line on this schedule. • Sewer quarterly and bi-annual rotating scheduled cleanings and inspections continued with 5,893’ of pipe

cleaned in 2017. This brought maintenance crews to 15% of their annual goal for 2017. There are 38,030’ of sewer line on this schedule. This schedule includes identified sewer lines that are in need of more frequent cleaning. Sewer lines on this schedule get cleaned two to four times a year. Some lines also have minimizer pumps that inject a grease emulsifier several times a day to help keep greasy hot spots under control, these are monitored on an as needed basis.

• Cleaned the debris screen and installed a water tight seal at Shady Rest lift station wet well (4hrs) • Utilized emergency generators to pump down Lakes Basin lift stations during lengthy power outages

(92hrs) • Replaced PLC and controls at Coldwater lift station due to flooding • Repaired a damaged manhole on Rainbow Lane

Special Projects

Summer Construction: We have identified several projects for summer 2017 construction season and continue working on project development. MCWD in-house construction crew projects proposed for 2017 are:

• Continue with water service lateral replacements • Install 3 water mainline isolation valves on Lake Mary Road • Replace the Snowcreek golf course pond fill control valve and vault • Replace the old steel water mainline from Timber Ridge pump station to John Muir Road • Replace the old steel water mainline from Timber Ridge Tank to Timber Ridge condos

Other special projects maintenance crews are involved with, which are presently in the planning stage include:

• WWTP aeration system improvements



February 2017


• Sewer collection system mainline and manhole rehab improvements • Trash removal system at the WWTP • Walkway for filter inspection at LMWTP • Filter improvements and LMWTP • New PLC and control strategy at tank T-6 • Replace the effluent flow meter at tank T-6

Departmental • Departments held weekly safety meetings and equipment training. This included performing weekly

vehicle maintenance. The crews also sent in the sewer inspection camera for repairs which has an estimated turnaround time of one month due to backordered parts

• Performed general maintenance on District buildings. This included the continued installation of LED lighting around the district

• Maintenance departments continue to assist the operations departments with general assignments, stand-by duties and the information systems department with FOG program duties

General • Marked water and sewer lines in response to various USA calls • Removed copious amounts of snow at the various District facilities


Finance Department Report 02-16-2017 February, 2017

Page 1 of 5 Jeff Beatty - Finance Manager MCWD

FINANCIAL UPDATE Financial activities in January include:

• Developing the fiscal year 2017-2018 revenue, personnel, capital, and operations budgets • Final payments on some capital projects, including Well #20 and Tank #3 rehabilitation • Final payment on the re-roofing of the administration and lab buildings • Annual payments for the groundwater monitoring report and software hosting and support for the

water meter reading system




Total revenue is $681,295 above budget. The biggest components of the increase are water usage revenue, engineering and connection fee revenue, and property tax revenue. Connection fee revenue is designated for future infrastructure expansion. Total operating expenses are $372,434 less than budget. The biggest components of the savings are legal fees and utility costs. Computer hardware costs are also below budget, but a major server replacement in the next two months will bring those costs near budget. Capital expenses are $1,481,913 below budget, primarily as a result of deferring projects into fiscal year 2018. Deferred projects include: Ranch Road exploratory well, Lake Mary Road valve replacements, and an arc flash study. In addition, there has been no participation so far this year in the employee home loan assistance program. Details on capital expenditures are listed in Table A, details on operation expenses are listed in Table B, and details on fund balances are listed in Table C.




FINANCIAL REPORTS Table A Capital Project Management

Capital Funds Project SummaryFiscal Year: 2017Spending through January 2017

Project # BRE* FUND PROJECT DESCRIPTION CY Actual CY Budget

CY Actual as % of CY Budget

Total Project Spending thru

PY

Total Project Spending Over

Years5012 23 23 Aeration Basin Baffles 11,505$ 166,096$ 7% -$ 11,505$ 5059 21 22 Exploratory well near Ranch Rd. 21,328$ 742,435$ 3% -$ 21,328$ 5266 21 22 Tank 3 Rehab/Improvemt 447,198$ 425,998$ 105% 42,174$ 489,372$ 5001 19 22 LMWTP Corrosion Control 6,608$ 23,765$ 28% 1,325,303$ 1,331,911$ 5058 18 22 Ranch Rd Pressure Reducing Valve 101,563$ 80,632$ 126% -$ 101,563$ 5318 18 22 Well Improv/Rehab Program 59,728$ 134,762$ 44% -$ 59,728$ 5681 18 22 Lake Mary Rd Valves 55,994$ 0% -$ -$ 6211 18 23 Sewer Line Replacement Program 250,745$ 319,716$ 78% -$ 250,745$ 5171 18 22/23 Equip Storage Bldg 601,033$ 513,500$ 117% 354,564$ 955,597$ 5065 17 22 Timber Ridge Pump Station 15,106$ 36,051$ 42% -$ 15,106$ 5235 17 22 Water Line Replacement Program 536,484$ 488,940$ 110% -$ 536,484$ 5220 13 22 Canyon Lodge WL replacement 102,328$ 135,700$ 75% -$ 102,328$ 5292 13 22 Knolls Tank Mixer T-5 36,621$ 34,275$ 107% -$ 36,621$ 6041 13 23 Press MCC Room filtration 16,909$ 19,310$ 88% -$ 16,909$ 6132 13 23 Sewer Holding Tank 200,123$ 180,199$ 111% -$ 200,123$ 5291 12 22 Knolls Tank Rehab 50,300$ 36,100$ 139% -$ 50,300$ 5451 8 22/23 Machine Shop 5,797$ 40,293$ 14% -$ 5,797$ 5004 2 22 LMWTP Filter Improvements 53,047$ 0% -$ -$ 5002 22 GWTP#1 Treatment Improvements 21,220$ 2,547,771$ 2,568,991$ 5030 22 Urban Water Mgmt Plan 86,362$ 62,102$ 139% 80,378$ 166,740$ 5041 22 CIMIS Station 30,000$ 0% -$ -$ 5256 22 Water Capital Asset Replacement 517$ 85,000$ 1% -$ 517$ 5525 22 Groundwater Mgmt Plan(HydroDav) 15,000$ 0% 107,553$ 107,553$ 6050 23 Arc Flash Study 50,000$ 0% -$ -$ 6207 23 WWTP Aeration Control 37,327$ 5,000$ 747% 2,552$ 39,879$ 6209 23 WWTP Primary Clarifiers 5,000$ 0% 45,096$ 45,096$ 6215 23 Sewer WWTP Capital Asset Replacement 35,405$ 65,000$ 54% -$ 35,405$ 5021 32 Future Well Site Eval and Procurement 10,930$ 0% -$ -$ 5056 32 Water Modeling 905$ 20,000$ 5% 1,613$ 2,518$ 6165 33 Wastewater Modeling 20,000$ 0% 4,067$ 4,067$ 5060 32/33 Connection Fee/ Permit Fee Study 10,000$ 0% 736$ 736$

96 Employee Home Loan Assistance 210,000$ 0% -$ -$ FA-Equ 22 Leak Detection Equipment 27,600$ 60,000$ 46% -$ 27,600$ FA-Equ 23 See Snake 10,900$ 14,000$ 78% -$ 10,900$ FA-Equ 22/23 Portable Emergency Generator 5,184$ 5,500$ 94% -$ 5,184$ FA-Equ 23 TV Van computer hardware/software 22,331$ 22,000$ 102% -$ 22,331$ FA-Equ 22/23 District Paving 91,120$ 101,500$ 90% -$ 91,120$ FA-Veh 21/22 Vehicle Replacement 193,687$ 200,000$ 97% -$ 193,687$

2,995,932$ 4,477,845$ 67% 4,511,808$ 7,507,740$

* BRE = Business Risk Exposure




Table B Revenue and Expenses

Account YTD Actual YTD Budget Better/Worse % DiffBilling - Water Usage 1,291,962 1,126,000 165,962 15%Water Base Rates 1,412,441 1,402,500 9,941 1%Water Shortage Surcharge 120,325 127,227 (6,903) -5%Wastewater Base Rates 2,276,749 2,265,308 11,441 1%Miscellaneous Revenue 116,963 79,167 37,796 48%Engineering Revenue 73,192 8,333 64,859 778%Permits - Connection Fees 311,754 233,333 78,421 34%SCE Rebate 586,802 570,000 16,802 3%Taxes and Assessments 5,287,895 5,000,000 287,895 6%Interest Income 31,249 78,333 (47,084) -60%Administrative Revenue 62,165 - 62,165 Total Revenue 11,571,497 10,890,201 681,295 6%

Salaries & Wages 2,628,913 2,529,311 (99,602) -4%Salaries & Wages - Board Members 14,804 25,000 10,197 41%Salaries & Wages - Capital 245,479 327,425 81,946 25%Employee Benefits - Group Insu 678,015 775,946 97,931 13%Employee Benefits - Pension 595,038 629,888 34,849 6%Employee Benefits - Workers Co 144,049 188,905 44,856 24%Ee Ben. PPE Unif Other 18,888 15,975 (2,913) -18%Employer Paid Taxes 42,068 43,823 1,755 4%Total Personnel Expense 4,367,255 4,536,272 169,018 4%

Outside Services/Contractual 748,955 786,571 37,616 5%Director's Expenses - 1,667 1,667 100%Employee Housing Expenses 39,763 25,980 (13,783) -53%Expendable Tools 18,187 24,667 6,480 26%Gasoline 24,479 27,667 3,188 12%Diesel Fuel 15,297 12,000 (3,297) -27%Insurance 135,649 133,333 (2,315) -2%Leased Lines 10,500 10,000 (500) -5%Legal Services 165,885 352,833 186,948 53%M & R - Line Repair/Equipment 116,454 73,233 (43,221) -59%M & R - Buildings 145,019 154,708 9,690 6%M & R - Vehicles 57,077 53,500 (3,577) -7%Memberships/Certifications 37,655 39,758 2,103 5%Permit Materials 26,673 - (26,673) Operating Chemicals 125,019 100,833 (24,185) -24%Operating Supplies 88,545 89,725 1,180 1%Computer Systems/Equipment 24,451 85,958 61,507 72%Postage/Freight 5,238 9,375 4,137 44%Advertising Publications & PR 16,740 25,958 9,218 36%Books & Subscriptions 1,602 2,742 1,140 42%Safety 2,744 8,517 5,773 68%Permits & Licensing 36,436 57,617 21,180 37%Settlement Cost 60,831 61,000 169 0%Telephone 27,385 28,471 1,086 4%Training & Meetings 21,805 42,417 20,612 49%Travel Expenses 17,996 36,688 18,692 51%Utilities - Electric & Gas W/S 260,764 334,167 73,403 22%Water Conservation 68,829 92,167 23,337 25%Interest 6,250 7,108 859 12%Total Operating Expense 2,306,225 2,678,659 372,434 14%




Table C Fund Balance

Trended Utility Bill Aging Report

The total amount past due is $27,008 as of January 31, 2017.

Balance Sheet Category 10 20 30 21 22 23Cash Total 522,102 2,353,242 1,852,985 1,481,562 4,317,692 2,977,687 Current Assets Total 415,405 321,975 180,842 - 12,082 6,933 Non-current Assets Total - - - - - - Capital Assets Total - 5,214 - 2,402,282 37,681,017 14,656,402 Current Liabilities Total 385,036 238,372 254,050 - 144,468 1,186 Non-current Liabilities Total - - - - 32,000 - Available Fund Balance 137,066 2,114,870 1,598,935 1,481,562 4,141,224 2,976,501

Operating funds Capital R&R funds

Balance Sheet Category 31 32 33 93 96 97 98 TotalCash Total 497,546 387,844 (99,786) (2,899) 1,176,082 41,617 50,122 15,555,796 Current Assets Total - (20) - - 10,138 - - 947,355 Non-current Assets Total - - - - 1,901,294 - - 1,901,294 Capital Assets Total - 12,902,596 6,805,077 - 537,466 - - 74,990,055 Current Liabilities Total - 23,214 23,214 - 5,000 - - 1,074,540 Non-current Liabilities Total - - - - - - - 32,000 Available Fund Balance 497,546 364,630 (123,000) (2,899) 1,171,082 41,617 50,122 14,449,256

Capital Expansion funds Other funds


Engineering Department Report 2-16-2017

February 2017

Page 1 of 1 John Pedersen – District Engineer MCWD

Construction Permits A construction permit application has been received for the water and sewer facilities needed to serve three triplex multifamily buildings on three adjoining lots on Hillside Drive between Canyon Boulevard and Forest Trail. The applications have been reviewed and comments have been provided to the applicant. Another construction permit application has been received for the water and sewer facilities needed to serve the proposed Parish Hall at the Saint Joseph’s Catholic Church on Ranch Road. District Projects The District projects for the 2017 construction season are currently being evaluated for construction. Based on the input provided through the Strategic Plan process and the preparation of the draft FY18, the projects being evaluated include:

• An exploratory borehole at Ranch Road • Deep geothermal reservoir monitoring well pending CEC grant application determination • Water line and lateral replacements throughout Town • Valve and vault replacement at the Snowcreek Golf Course raw water delivery point • Aquifer storage and recovery feasibility assessment • Wastewater treatment plant headworks trash removal system • Arc Flash hazard study for the wastewater treatment plant • Rehabilitation of the recycled water storage basin

Connection Permits The January 2017 Connection Permit Report is attached. Three permits were issued in December. There were two permits for remodels or additions served by existing water and sewer connections and one new connection for a single family home. Water conservation rebate applications have been processed by the Permit Official as part of her duties this month. Department Activities

The Groundwater Monitoring and Response Plan (GMRP) for the Casa Diablo 4 (CD-4) project was signed by the Bureau of Land Management on January 13, 2017. Although the District provided many comments on the draft, the final GMRP does not address many of the comments provided detailing the shortcomings of the plan. District Staff completed the California Energy Commission grant application that was submitted January 20, 2011 for construction and sampling of a geothermal monitoring well to be located near the Mammoth Mountain RV Park between the Basalt Canyon geothermal production area and the District’s groundwater production wells. The applications receiving grant funds will be announced on April 12, 2017. Engineering Staff provided input for the draft FY18 operations and capital budget that will be presented to the Board of Directors this month.

")

Snowcreek VII

VTPM 10-001, Plum Parcel Map!.

Mammoth View Geothermal Well

!.

Mountainside

Ranch Road Test Well

Gray Bear III

")

Main St. Sidewalk Project

")

!.

!.

Hillside

Deep Geothermal ReservoirMonitoring Well

WWTP Arc Flash Study,Trash Removal System,

Rehabilitate Recycled Water Basin

!.

Parish Hall

Mammoth Community Water DistrictP.O. Box 597, Mammoth Lakes, CA 93546(760) 934-2596 FAX: (760) 934-2143

®0 1,000 2,000500 FeetEngineering Department Report

Permits and Projects - February 2017

Legend

")

"/Complete Construction- Requires MCWD Acceptance

Issued Permit- Construction Remaining

!. Permit Application Received

MCWD Project

DatePermit

NumberProject Name

Billing

ClassWater WW Meter Size Credit

Water

MEU

Wastewa

ter MEU

Water

Connection Fee

WW

Connection Fee

Total

Connection Fee

2016

Connection Fee

Revenue

2016 Water

MEU

2016 WW

MEU

Total

Water

MEU

Total WW

MEU

10,398 9,275

5193 pending 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,398 9,275

5194 pending $ - $ - $ - $ - 0.0 0.00 10,398 9,275

5195 pending $ - $ - $ - $ - 0.0 0.00 10,398 9,275

1/25/2017 5208258 Wagon

WheelSGL YES YES Existing - 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,398 9,275

1/30/2017 5231 128 Pinehurst Dr SGL YES YES Existing - 0.00 0.00 $ - $ - $ - $ - 0.0 0.00 10,398 9,275

1/30/2017 5235 360 Pine Street SGL YES YES 3/4-inch - 1.00 1.00 $ 6,456 $ 2,876 $ 9,332 $ 9,332 1.0 1.00 10,399 9,276

5237 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5239 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5240 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5241 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5242 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5243 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5244 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5245 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

5246 pending $ - $ - $ - $ 9,332 1.0 1.00 10,399 9,276

2016 Permit Summary Report

Project Details Metric Summaries

0

20

40

60

80

100

120

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Perm

its/ED

Us I

ssued

Total Issued Permits and Water MEUs

0

10

20

30

40

50

60

70

80

90

100

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Pe

rmits/E

DU

s Issu

ed

Issued Non Residential Permits and MEUs

0

10

20

30

40

50

60

70

80

90

100

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Perm

its/ED

Us I

ssued

Issued Residential Permits and MEUs

Total Number of Non Residential Permits Issued

Total Number of Non-Residential MEUs Issued

Total Number of ResidentialPermits Issued

Total Number of Residential MEUs Issued

Total Number of PermitsIssued

Total Number of MEUs Issued

MEU = one 3/4-inch meter equivalent unit

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

1995 2000 2005 2010 2015 2020

MC

WD

To

tal W

ate

r M

EU

s

Totalized Water MEUs

Permited Water MEUs Capacity

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

1995 2000 2005 2010 2015 2020

Totalized Wastewater MEUs

permitted wastewater MEU's

Capacity


Information Systems Report 02-16-2017

February 2017

Page 1 of 4 Justin Mulbay – Information Services Manager MCWD

GIS Mapping Projects ISD staff completed the following GIS mapping projects over the past month: • Created and exported Engineering Department Permits and Projects Map for February, delivered PDF • Filled BLM GIS request for Lakes Basin Gauges shapefile for MCWD District Engineer to disseminate • Maintained FSE (Food Service Establishment) and Interceptor/Trap Type Layers in MCWD GIS FOG Project

for management and administration of MCWD FOG Program • Maintained FOG program GIS layer for FSE and Interceptor/Trap type • Packaged and disseminated latest MCWD Hydrant layer to MLFD for insertion into their mapping

programs to assist in location of hydrants during January snow-events • Ongoing development of Web Service GIS Projects to test functionality and process for offering layers for

public or secure consumption online

GIS Master Services Agreement MCWD GIS staff has been conducting ongoing development of Web Service GIS Projects to test the functionality and process for offering District staff, and the public, secure map layers for online consumption. MCWD and Mono County GIS staff continue progress towards an SDE-based MCWD online GIS platform. In addition to the online GIS development, staff continues to work under the Master Services Agreement with the Town and Mono County for GIS projects and collaboration. On January 26th, MCWD GIS and Engineering staff attended a training session at the Mono County Offices on the new Pictometry Connect software, for viewing and querying the new set of Fall 2016 aerials. In addition, all MCWD GIS/Engineering users have had Pictometry user accounts created for accessing the platform and its tools. The Pictometry software will be available for District staff use at no-charge until the second set of aerial photos is flown during Summer 2017 (due to snow-cover in the Area of Interest on the Fall 2016 collection). The new aerial data set is currently being integrated into District GIS applications and is being utilized for current GIS projects. Continue to look for upcoming online GIS products and the new 2016 aerial photo in MCWD GIS applications. infraMAP and Granite Net Updates and data syncs were performed as routine process on Line Maintenance mapping and maintenance software: infraMAP for valves and hydrants (monthly), and Granite Net for sewer cleaning and inspection video (weekly). IT New District Phone System MCWD ISD and Administration Departments continue to investigate potential solutions for a new District-wide phone system, as the current Frontier Communications phone server is reaching the end of its useful life and will no longer be covered under a maintenance agreement. It appears to be an opportunity for the District to move to a Voice Over Internet Protocol (VOIP) phone system. A VOIP phone system would bring advantages to the District and offer significant monthly savings in usage costs, and therefore provide return on investment over a short period of time. A spreadsheet inventory of all current District phone infrastructure in place has been created and will be referenced throughout the project for allocation of phones to positions, extensions, locations and network



February 2017


drops currently in place. ISD staff is currently working with vendors to procure cost estimates, and expects formal quotes for a new VOIP system to be available soon. Continue to look for updates on the pursuit of a new District phone system, as ISD and Administration Departments continue to evaluate telecom providers and their solutions. Fats, Oil and Grease (FOG) Program and SwiftComply ISD staff continues to implement a FOG Control Program which will aim to reduce FOG entering the MCWD sewer system from Food Service Establishments (FSE) within the MCWD service boundary. As of February 8th, MCWD staff completed initial inspections for 58 of the 79 FSEs (4 currently closed). The initial inspection at each FSE allows MCWD staff to accurately assess the impacts of adopting a FOG ordinance. Completion of initial inspections is currently scheduled for February 28th. Staff is revisiting the draft ordinance to incorporate revisions, while also developing language that will be used for anticipated waivers for certain FSEs. Staff is collecting and creating material that will be included on the proposed FOG Control Program webpage and provided to FSE when permitted. Staff continues to assure FSE owners and managers that MCWD is working to develop a FOG Program that produces results, while remaining sensitive to the impacts it will have on our community’s FSEs. See map below for locations and status of FSE Initial Inspections completed through February 8th:

Administrative ISD finalized and submitted all Department 130, Information Systems, Operating Budget documents, as well as Annual Workstation Replacement Schedule for FY2018. Capital Project documents were also completed for necessary items, and a review meeting was completed with MCWD Finance Manager and General Manager. ISD troubleshot a malware/virus issue with MCWD Lab Technician PC. The malware was removed with Vipre antivirus and the machine was eventually restored to normal operating condition.



February 2017


ISD created a new user domain account and Exchange mailbox for recently appointed MCWD Board Director, Eric Kaufman. Mr. Kaufman was added to the MCWD Board distribution email group, and a District-issued iPad was setup for Mr. Kaufman to conduct MCWD business and communicate with other Board Members and MCWD staff. A web Email Form for Mr. Kaufman is currently in development as well, and will ultimately be linked from the MCWD Board of Directors page on the MCWD website. ISD requested and installed the latest version of Network License Manager (NLM) from Autodesk for installation on MCWDUB10 as single-license server for CAD software. Autodesk also generated a new license file itself which is valid for all versions of CAD 2012-2017. The new license was configured through the NLM and all CAD user machines were pointed to the new license successfully. ISD setup spare Windows 7 laptop for Lab Staff use as older Windows 7 Operating System was compatible with BOD analysis software that the lab wants to run for evaluation. If found useful and approved, will continue to use the WIN 7 laptop at the Lab Workstation for BOD analysis. ISD investigated the feasibility of potentially streaming point to point internet service to the Search and Rescue (SAR) Building on MCWD property after being approached by SAR representatives on the subject. Unfortunately, there are licensing issues regarding the District fiber connection, impacts to District bandwidth, and limited administrative resources that make the point to point internet service from MCWD to SAR prohibitive at this time. ISD continues to work with web-developer, Jaspen Corp., to incorporate new Email Forms for changing MCWD Staff and Board Members. In addition, other work is being performed on the website as well: aesthetic changes, updated photos, copyright information, repair of broken assets, and general revisions of MCWD site. ISD worked with Neptune staff to download and deploy collector configuration files to an external drive for MCWD Mechanical Maintenance staff to copy and program directly to the Timber Ridge Collector in an effort to troubleshoot that collector not picking up meter reads. ISD printed large-format grey background JPG image for use by Personnel Services Department as photo backdrop for MCWD ID cards. ISD setup and deployed two user PCs over the past month. The first, was a spare laptop setup for the new Operator in Training under the Water Operations division, and the second was the final desktop PC deployment of the current budget year for the Annual Workstation Replacement Program for a WWTP Operator. Both PCs were setup with all programs, directories and permissions for respective job duties. The only two hardware items remaining under the current Workstation Replacement Program will be SCADATS1 and SCADAHISTORIAN servers, which are scheduled for implementation over the next several weeks. Scheduled Inyo Networks Repairs MCWD ISD and Maintenance staff met with representatives from Inyo Networks on November 29th, regarding the installation of PVC conduit housing the primary Digital 395 MCWD District fiber line on the backside of the MCWD Garage. The conduit was repaired twice in the past, but the PVC material continues to degrade in that environment/application. New EMT conduit has been run through the Garage building, attached to the Uni-strut and dropped at the Network Interface Controller in the MCWD Server Room. Inyo Networks worked in coordination with MCWD IT and Maintenance staff during installation. All of the construction and conduit



February 2017


installation has taken place prior to switchover to minimize network downtime; however, there will be a planned outage period for the MCWD network. This outage will be planned and coordinated with all District staff. Currently, Inyo Networks staff are scheduled to be onsite to complete fiber switchover on February 10th, 2017. Web Postings MCWD web postings and revisions for the period: • 1-18-17 Investment Committee Meeting Agenda to Calendar • 1-18-17 Tech Services Committee Meeting Agenda to Calendar • 1-18-17 Finance Committee Meeting Agenda to Calendar • 1-19-17 January 2016 Regular Board Meeting Agenda and Packet to Calendar • 1-19-17 Annual Strategic Plan Workshop Agenda to Calendar • Water Efficiency Rebates Link under Current Info on Home page • Removed Board Member Vacancy and Board Application from Home and Board of Directors pages • 2016 Financial Statements to Finance Projects page • FY2018 Strategic Plan for Adoption posted to About Us page Departmental Support Items • Processed MCWD Rebate Applications and trained Permit Coordinator for assignment of duty • Ran Leak Reports utilizing WaterSmart reporting and notified customers of large leaks • Worked with WaterSmart to send out Welcome letter to encourage customer portal sign up • Coordinated with Construction Supervisor, Joe Arechiga, on FOG Program Inspection Schedule • Reviewed sizing information for grease traps, creating cheat sheet for FSE use • Continued to write reports on each FSE after initial FOG inspection • Maintaining FOG program GIS layer for FSE and Interceptor/Trap type • Continued work with SwiftComply to create a software platform for FOG permitting process • Revising Draft FOG Control Program Ordinance and Waivers for FOG Control Permit • Worked on MCWD GIS Rebate Layer with completion date set pushed to mid-February • Trained Engineering Permit Coordinator in using GIS to update Permit Layer SCADA All SCADA hardware and communications performing satisfactory at this time. The SCADATS1 and SCADAHISTORIAN server replacement project will begin the week of February 27th with hardware deployment, program configuration and communication testing, and the project is scheduled for completion by the end of March 2017. Continue to look for developments as the District works to upgrade these two main server hardware components for the District SCADA system.


Personnel Services Department Report 02-16-2017

February 2017

Page 1 of 1 Kay Hartman– Human Resources Manager MCWD

Administration

• Continuous and ongoing activities associated with day-to-day administration: ○ Administrative and operational policy development and guidelines. ○ Non-personnel and personnel-based legal matters. o Assist management team in L12 successor MOU negotiations process. ○ Attended and participated in monthly Mammoth Lakes Personnel Network meeting.

• Legislative/Client Update 02/2017 (provided by LCW): o None to report at this time.

Classification

• Ongoing coordination and facilitation activities for a department associated with appropriate classifications pursuant to State permitting requirements.

• Resurrection of classification study (initially identified in 01/22/2013 Department Board Briefing Report) of staff performing essential duties associated with MCWD’s information systems and technology services needs initiated and continuing. Focus is on SCADA, which may entail conversion in the future of an existing vacant position to new classification.

Workforce Planning

• Ongoing coordination activities to fill one, permanent Assistant Engineer position. o Open until filled recruitment brochure posted Monday, 07/11/2016, with application review

concluded, and Engineering Department candidate hiring interviews and selection consideration in process.

• Ongoing monitoring of contract extra help secured through Sierra Employment Services for Maintenance Department, Line Maintenance and Mechanical Maintenance Divisions and Operations Department, Environmental Services Division special projects concluded, monitoring progress in process.

• Ongoing monitoring of FMLA/CFRA determinations and ADA/FEHA processed for statutorily protected leave for several staff.

Risk/Safety/Training

• Risk/Safety: o Processed safety tailgate and wellness activity logs for 02/2017 safety incentive program. o Performed monthly restock of Cal/OSHA compliant first aid safety kits at all locations. o Continuous and ongoing activities associated with the Injury & Illness Prevention Program policy

development and guidelines. o Ongoing coordination to resolve deficiencies associated with annual fire sprinkler inspection

conducted on Thursday, 03/17/2016. o Ongoing coordination and facilitation activities for several departments associated with required

annual respiratory protection fit testing for designated staff. o Claims received and processed: None to report at this time.

• Training: o Webcasts/onsite/offsite training processed, provided, attended and/or proctored this month: American Traffic Safety Services Association (ATSSA) - Coordinating training and training

schedules for Traffic Control Technician and Traffic Control Supervisor courses.


Public Relations/Environmental Specialist Report 02-16-2017

February 2017

Page 1 of 4 Irene Yamashita – Public Relations/Environmental Specialist MCWD

Conservation Water Supply Outlook

The three-month forecast from the National Oceanic and Atmospheric Administration Climate Prediction Center indicates equal chances for above, normal or below normal precipitation and temperatures from February through April. This trend continues into the May forecast. The rest of February is predicted to be warmer than normal.

The January 31, 2017 graph to the left shows that the current water content of the snowpack at 119% at Mammoth Pass exceeds the normal measurement for April 1st, typically the height of snow accumunation for the year.



February 2017


Draft Plan to Implement Executive Order B-37-16

Executive Order B-37-16 (EO) signed by Governor Brown in May 2016 outlined steps to make water conservation measures implemented during the drought permanent and to “strengthen local drought resilience” for more frequent and severe droughts. The EO ends on February 28, 2017 and the State Water Resources Control Board (SWRCB) is recommending the extension of the EO with minor amendments until water supply conditions can be re-evaluated in the spring. One resolution amending the EO allows water suppliers to self-certify water supply availability. Since MCWD felt it was prudent to continue implementing water restrictions and customers were meeting the mandated 17% cumulative savings, MCWD did not submit an application to self-certify supplies and reduce the mandated demand reductions. MCWD’s cumulative savings since June of 2015 is 23%. The SWRCB voted 5-0 on the resolution to continue the EO water conservation regulations for three months on February 8.

Staff reviewed a previous draft of the SWRCB’s plan to implement the EO that included numerous new measures including a requirement for all parcels to have landscape area measurements and per capita demand restrictions. This new resolution appears to put the draft implementation plan on hold.

Level 3 Water Shortage Goal and Results

With Level 3 restrictions still in place, MCWD seeks a 30% reduction in water demand compared to the same month in 2013. MCWD did not achieve this conservation target in January. Water usage last month decreased by 17% or 8.0 million gallons compared to same month in 2013. Compared to last year, usage was 5% or 1.9 million gallons lower. During the winter and shoulder seasons, water consumption is relatively consistent with small variations seemingly influenced by transient occupancy. Data for occupancy during the comparison years for the month of January are provided below.

January

Year Estimated

Occupancy1 Water Consumption in gallons

(acre-feet) 2013 55% 47,214,000 (144.9) 2016 63% 41,096,000 (126.1) 2017 68% 39,170,000 (120.2)

1. Data from Mammoth Lakes Tourism Department.



February 2017


MCWD’s water conservation ordinances are focused on reducing irrigation demand where inefficiencies can be observed and corrected. During the non-irrigation season, the District’s water restrictions have little impact on our customers. The only impact is the time allowed to repair a leak is reduced from five days starting at Level 2. A table summarizing the major elements of the conservation ordinance at the five different levels is attached for your review. Staff will bring a recommendation to the Board in April concerning conservation levels.

Water Conservation/WaterSmart Engagement

The WaterSmart Customer Portal has 162 accounts registered. About 73% of these accounts are being managed by a property manager or landscaper. Customer or property manager engagement with WaterSmart reduces the number of calls received and made by conservation staff to inform or alert customers about leaks, irrigation usage and violations.

Rebate Program

The FY 2017 rebate program has resulted in replacing 37 clothes washers and 284 toilets with high efficiency fixtures in 202 dwelling units and 5 businesses. High-efficiency showerheads are available from conservation staff and are no longer included in the rebate program. The program has spent $67,000 for an annual savings of about 1.2 million gallons (3.8 acre-feet). This program is a collaboration between the Engineering Department and Conservation staff.

Funds for the state sponsored rebate program are still available. MCWD customers are eligible for rebates to facilitate re-landscaping lawn areas (receive up to $2.00 per square foot of lawn removed). Details about the program is available at www.saveourwaterrebates.com.

California Irrigation Management Information System (CIMIS) Station

The CA Department of Water Resources is working with Snowcreek Golf Course to site a CIMIS station on the course.

0

100

200

300

400

Jan Feb March April May June July Aug Sept Oct Nov Dec

Acre

-fe

etWater Consumption 2013-2017

and Conservation Target

2013 2014 2015 2016 2017 Conservation Target



February 2017


Environmental/Legal Compliance and Permitting Urban Water Management Plan (UWMP)

The 2015 UWMP has been submitted to the CA Department of Water Resources and the State Library. Notification of availability from MCWD’s website has been provided to Mono County and the Town of Mammoth Lakes.

USFS Permits and Issues

Renewal and reauthorization of Special Use Permits (SUP) There has been no action from the USFS regarding reissuance of a Special Use Permit.

Public Affairs and Agency Outreach Inyo-Mono Integrated Regional Water Management Group

The group met on January 25th in Bishop. The Program Office provided a financial report and status of activities. The Program Office is developing a Disadvantaged Community grant application for the South Lahontan Region. The other IRWM groups in the region are contributing funds to develop the region-wide grant. The grant will fund Technical, Financial, and Managerial assessments for water suppliers in DACs, assist with project development, help develop proposals for grant applications, and hold training classes throughout the region. The grant application is expected to be submitted this spring.

Casa Diablo Geothermal Plant Expansion (CD IV)

Staff worked closely with Ormat to submit a California Energy Commission grant application for constructing and sampling a geothermal monitoring well. The grant was submitted on January 20th. In addition to providing information about the geology during the construction, the well will be added to the monitoring network in the Groundwater Monitoring and Response Plan developed by BLM for the CD IV project on January 13, 2017. The announcement for the proposed awards is expected on March 10th with final awarding of funds announced at the CEC business meeting on June 14th. If the grant is awarded to MCWD, the collaborative effort with Ormat and the USGS will be necessary to construct and sample the well and complete written reports.

MCWD staff attended the February 1st Long Valley Hydrologic Advisory Committee Meeting in the morning and an afternoon meeting with BLM, USGS, GBUAPCD and USFS to discuss implementation of the recently adopted Groundwater Monitoring and Response Plan. The Special Use Permit is necessary to drill the second geothermal well.

Public Outreach

Advertising/Press Releases A news release regarding MCWD’s newest Board member was provided to the media in late January. In addition, making customers aware of the opportunities offered through WaterSmart remains the current focus of advertisements.

Water Level Restrictions 0-4 Description Permanent Level 1 Level 2 Level 3 Level 4

Reduction from same month in 2013

0% 10% 20% 30% 50%

Hours/Day of Week of irrigation (except golf courses, public parks and school playing fields)

Hand watering exemption – must have hand-held hose with shut-off nozzle

Allowed 1 am–11 am, 4 pm – 11 pm Odd addresses: Tues, Thurs, Sun Even addresses: Mon, Wed, Sat Total week = 51 hours

Hand watering exempt from hours and days of week restrictions. Does not apply to new turf.

Allowed 1 am–7 am, 5 pm – 11 pm Days: same as Permanent Total week = 36 hours

Hand watering allowed 5 pm-10 pm every day except Friday. Does not apply to new turf.

Allowed 1 am-7am., 7 pm – 11 pm Days: same as permanent Same as Permanent 1 Total week = 30 hours

Hand watering same as Level 1

Allowed 1am - 6am, 8 pm – 11 pm Odd addresses: Thurs and Sun Even addresses: Wed and Sat Total week = 16 hours

Hand watering allowed 1 am-10 am, 4 pm – 11 pm on Sun, Wed, Thurs and Sat.

All irrigation except golf courses, public parks, school playing fields, and commercial growers is prohibited.

Hand watering same as Level 3

Irrigation account reductions linked to MAWA

Monthly consumption may not exceed 125% of MAWA.




No irrigation. Parks, school playing fields and golf courses subject to approved plans with 50% demand reduction.

Repair of leaks after notification by MCWD or discovery by customer

Within 5 days. Same as permanent. Within 3 days. Within 48 hours, rental units have 72 hours to correct.

Within 24 hours, rental units have 72 hours to correct.

Water for construction May use potable or reclaimed. Same as permanent. Same as Level 1. Same as Level 1. Only reclaimed water.

Golf course, public park and school playing fields

Exempt from day restrictions but subject to time of day restrictions.

Same as Level 1 restriction unless MCWD approves plan showing 10% reduction from same months in 2013.

Same as Level 2 unless MCWD approves plan showing 20% reduction from same months in 2013.



Ornamental ponds May be subject to state restrictions

Required to have recirculation system if using raw or potable water.

Same as Permanent. Same as Permanent Same as Permanent No refilling of ornamental ponds. Requests for exemptions may be made to MCWD.

Pools and spas No overfilling of pools and spas. Cover required during closed hours.

Same as Level 1. Same as permanent. Same as permanent. No filling or refilling of residential pools and spas.

Vehicle washing Must use a shut-off nozzle on hose. Same as permanent. Same as Level 1. Same as Level 1. No vehicle washing except at businesses licensed for such activity. .

New lawns Exemptions granted for 30 days. No new lawns unless under MCWD approved landscape plan and meets TOML WELO.

Same as Level 1. Same as Level 1. Same as Level 1.

Reseeding/replacing turf No restrictions, must follow time of day and day of week regulations or receive exemption.

No more than 5% of turf may be rehabilitated. Must be approved by MCWD.

No turf areas may be replaced or reseeded.

Same as Level 2. Same as Level 2.

Washing down hard surfaces Not allowed unless for health and safety requirements (State requirement)

Same as Permanent. Same as Permanent. Same as Permanent. Same as Permanent.

Description Permanent Level 1 Level 2 Level 3 Level 4

Revised 2-7-17


General Manager’s Report 02-16-2017

February 2017

Page 1 of 3 Pat Hayes – General Manager MCWD

Highlights Water Supply and Conservation In January, the District continued to meet its primary goal of providing a reliable and safe drinking water supply and meeting wastewater discharge requirements. Surface water was our main water supply providing 40.1 acre feet or 95% of 42.3 acre feet of water supplied. Groundwater provided 2.2 acre feet, 5% of supply. Stream flow requirements were met all month. We used about 8.5 acre feet of storage from Lake Mary in January, and approximately 360 acre feet of storage is now remaining. Very significant snow and some rain occurred during the month, making January 2017 the wettest month of January on record. Our water supply forecast shows that surface water alone should provide adequate supplies through March and likely for the entire remainder of 2017. The amount of snowfall has caused power reliability issues for SCE both at the Lake Mary Water Treatment Plant and sewer lift stations in the Lakes Basin. Staff are making regular snow cat trips to ferry fuel for the standby generator at the plant and to pump the wet wells in the lift stations. The depth of snow has triggered concern by SCE that their lines are too low for safe clearance, consequently power may be off during daylight hours to the basin. The District’s wells and groundwater treatment plants are being run periodically to maintain them in standby condition should they be needed on short notice. Water conservation measures continue to be effective. Total usage was 1.7 million gallons less than last year. Potable water use in January was 42.3 million gallons for an average daily demand of 1.35 mg. Wastewater flows were a total of 47.8 million gallons for an average daily flow of 1.5 mg. Wastewater flow exceeded water consumption likely due to increased infiltration/inflow from abundant precipitation. Non-revenue water represents leakage in the distribution system, under-recording meters and other losses of water. Non-revenue water for January was 2.6 mg or about 6%. District staff took over maintenance of the solar power facility earlier this year after Sun Edison went bankrupt. The recent series of atmospheric rivers had led to problems with the facility. The tracking mechanism tried to operate in deep snow after being in a wind mode. The result was damage to the tracking motors and gearing to a portion of the facility. Repairs will have to wait until the spring thaw. Only 43,600 Kwh were produced. Source Control of Industrial Wastes and Fats Oils & Grease (FOG) As noted previously, the District expends considerable funds and resources to deal with the effects of fats, oils and grease, collectively referred to as FOG, discharged to our sewer collection system and treated at our wastewater plant. Staff have identified 76 Food Service Enterprises (FSE) currently operating in our service area. Since January, staff have performed approximately 58 initial inspections. Once these initial inspections are completed, staff will review the findings and use them to formulate revisions to the sewer ordinance to address FOG and an implementation plan. The inspections are expected to be completed by the end of the month. Casa Diablo IV The Casa Diablo IV project proponent, Ormat, has yet to prove that its proposed project does not present a threat to the Mammoth Community Water District’s groundwater supply. At District expense, USGS continues to sample several District wells for water quality components. The



February 2017


components are analyzed to determine the degree of intermingling of thermal water with groundwater. Quarterly samples are being conducted. In late December we received results from the quarterly samplings done in April/May and July/August. These data corroborate the earlier data and show intermingling of geothermal fluids with our production Well 17 and monitoring Well 26. The April/May data for Well 28a-25 show similar degrees of connectivity. No data is yet available for these two wells for July/August and we await October/November data. The District has agreed to sponsor a CEC grant application for the second deep monitoring well, with Ormat writing the grant application. The district prepared and submitted a grant applications on January 20, 2017. Ormat has agreed to pay one half of the matching amount of funds, that is, half of the 20%. We expect to hear preliminary award notices on March 10. We have received letters of support from TOML, Mono County Board of Supervisors, Assemblyman Bigelow, State Senator Berryhill, and Congressman Paul Cook. BLM approved their Groundwater Monitoring and Response Plan on January 13, 2017. The most significant issue is that BLM has not required the second deep monitoring well. A project implementation meeting was held on February 1 in Mammoth Lakes. Quarterly meetings will be held going forward. Staff Resources and Management Staff have conducted a number of recruitments to fill positions vacated by promotion and retirement. See Personnel Services department report for details. A recruitment is underway to fill an Assistant Engineer position. Water Resources Management and Planning Water Supply Conditions See Clay Murray and Irene Yamashita’s reports for details on overall hydrologic conditions and water supply operations. Water supplies are projected to be adequate for the next 90 days, and we will continue on Level 3 water conservation. In light of the most recent storms which have produced an extraordinary amount of snow pack, staff will be bringing a recommendation to the board in April concerning conservation levels. Financial Management and Customer Service See Jeff Beatty’s Finance report for January updates and details. The overall expenses, including capital expenses are below budget for the year. Total water revenue is above budget. Tax revenue is also above budget. Costs for water production are lower due to the lower cost of producing surface water. Operating expenses are below budget. Personnel expenses are below budget to date. The Water Shortage Surcharge at Level 1 remains in effect. Item D-3 will discuss the discontinuation of the surcharge. Operations and Maintenance See E-1 and E-2 staff reports respectively for details in these areas. Capital Projects and Engineering



February 2017


See the E-4 Engineering Department report and E-3 Finance Department report for details. Information Services See the E-5 Information Services Department report for details.