AGENDA ITHM #5Consideration of approval of an RFP forthe 2020 Streets Repair Project.

GRANTSVILLE CITY CORPORATION2020 STREET MAINTENANCE AND REPAIR PROJECT

STATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

1.1 PROuECT SCHEDULE

TThe following schedule is anticipated for this project:

Submittals Due: July 29th, 2020Project Award: Angust 5th, 2020Anticipated Notice to proceed: Angust 1 oth, 2020Anticipated project completion: September 1 1 th, 2020

1.2 PREPROPOSAL MEETING

A non-mandatory pre-proposal virtual meeting will be held July 21 st, 2020 at 10:00 AM mountainstandard time via teleconference through Zoom. Follow the link to join the meeting.

httos://us02web.zcom.us/i/82648903437?Dwd=Tm9EdlvDVWoOMHRUQml2V2ZJTFBIUTO9

0r navisate to Zoom.us and click "join a meeting" and enter the meeting lD: 826 4890 3437

1.3 EVALUATION, SELECTION, AND PROJECT AWARD

A Sealed Cost Proposal (SCP) must accompany each Statement Of Qualifications (SOQ) to beconsidered. Each SOQ will be evaluated by a selection committee, individuatry scored by eachcommittee member based on the proposal requirements and scoring criteria, and the scoresaveraged for each SOQ. SOQ shall not contain proposed costs for the project. Any SOQ

packages with proposed costs included will result in disqualification of the SOQ/SCP. SCP fortthe three hishest scoring SOQ will be opened. The selection committee will forward to the CftyCouncil a recommendation based on the SCP and SOQ.

1.4 SUBMITTAL REQUIREMENTS

Each respondent mLlst submit five (5) copies Of its SOQ and one (1 ) SCP together jn asealed en`/elope or package to Grantsville City. SCP that have not been indMduallysealed within the larger SOQ package will result in disqualification of the SOQ/SCP. TheSSOQ shall not inelLide any proposed costs from the SOP. Any SOQ packages withproposed costs included will result in disqualification Of the SOQ/SCP.

twNOTE: SOQ and SCP mLlst be in SEPARATE sealed envelopes.

GRANTSVILLE CllY CORPORATlow 2019 STREET MAINTENANCE AND REPAIR PROJECTSIATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQuiREMENTs AND pRouECT iNFORMATior\i

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The SOQ and SCP envelopes or packages must both be clearly labeled on the outside asfollows:

SEALED SOQ/SCP -GRANTSVILLE CITY 2019 STREET MAINTENANCE ANDREPAIR PROJECT

[PROPOSER/CONTRACTOR COMPANY NAME AND ADDRESS]

The SOQ/SCP must be delivered to:

Sherrie Broadbent429 East Main StreetGrantsville, Utah 84029

1.5 SOQ ORGANIZATION AND CONTENT

All requested information must be included and assembled in the following order:

1.5.1 Transmittal Letter

A cover/transmittal letter with a statement confirming the respondent's intent to participate in theProject. The letter shall be provided on official business or company letterhead and shall includethe following:

a. A statement that the respondent will comply with all terms and conditions of theSOQ/SOP.

b. A statement indicating the respondents business structure, i.e. corporation, partnership,etc.

c. A statement of affirmative action that the respondent does not discriminate in itsemployment practices with regard to race, color, religion, age (except as provided bylaw), sex, marital status, political afflliation, national origin, or handicap.

d. A certification statement to the effect that the person signing the SOQ/SCP is authorizedto do so on behalf of the respondent.

e. Names of a primary, secondary, and tertiary contact for the respondent together withtheir titles and telephone numbers.

f. Name and complete mailing address of the respondent along with a business telephoneand fax number.

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

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1.5.2 SOQ Requirements

TThere is no page limit for the SOQ. However, respondents are cautioned to keep theirresponses concise and specific to the Project conditions and requirements. Each SOQ shallcontain the fdilowing information:

a. General Information: General description Of the respondent's company/business and

qualifications to undertake and successfully complete the projectb. Key Personnel: Identify superintendent, foreman, and other key personnel that wiH be

responsible for the Project.c. Relevant Project Experience: A description of six (6) projects completed within the past

three years Of similar size and scope together with the total project cost and key

personnel.d. Relevant Project References: Provide references for the six (6) projects complcte with

their titles and phone numbers.e. Project Schedule: Provide a Project schedule incorporating aH fourteen sub-projects

together with their completion dates. The completion date for the entire Project isSeptember llth, 2o2o.

1.5.3 SOQQ Scoriria

SSOQ will be evaluated on responsiveness and content as fctlows:

a. General Information: 10 Pointsb. Key personnel: 10 Pointsc. Relevant project Experlence: 20 Pointsd. Relevant project Reference Responses: 20 Polntse. Project schedule: 20 Pointsf. Proposed project Fee schedule; 20 Points

Fee schedule to be submitted separately ina seal envelope clearly marked Fee schedulealong with Contractor name and SOQ title.

Maximum score 100 Points

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

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1.6 PAVING TEMPERATURE REQUIREMENT

Ambient temperatures must be at least 50°F for asphalt paving.

1.7 SCP ORGANIZATION AND CONTENT

Ssoreen captured aenal Google Earth® images for the Project and twelve sub-projects areaattached. The sub-project images include schematic work limits for reference. The SCP shallinclude a lump sum cost for each sub-prQiect and a total PrQiect lump sum cost.

The Contractor shall assess the work associated with each sub-project and provide a lump sumccost for each sub-project and a total Project lump sum cost. Any conditions encountered duringconstruction that are considered to be beyond the project scope Of work as described in thesolicitation wouid be negotiated in good faith between the City and the Contractor awarded thePrgiv.

The SOP shall also include a unit price per square foot for two (2) items which are:

1. Subgrade Removal and preparation2. Soft spot Repair

These items shall be complete with aM necessary incidentais, labor, equipment, materials,QA/QC, and traffic control.

"NOTE: ALL SUB-pROuECTs SHALL HAVE A pRorosED LUMp SUM pRicE. "is is A

pRorosAL NOT A BiD. PLEASE Do NOT BREAK up Luivip SUM INTO UNIT pRiciNG"

1.7.1 Sub-Droiect 1 : Severe St. Mill. Overlav. and Vvatemrav ReDlacement /~41.000 SQ FT )

Cord mill 2inches Of existing paved surface, haul excess spoil to Cfty gravel pit, placeand compact 2-inch APWA tJ4inch 50 surface. Remove and dispose of existing concretewaterways. Replace concrete waterways per city standards. This shall include aHnecessary incidentais, labor, equipment, materiais, QA/QC, traffic control, adjustingsurface utilfty components (manholes, valve boxes, etc.) and clean-up. The City willsubmit and obtain a UDOT encroachment permit associated with this sub-project.

1.7.2 Sub-Droiect 2: North St. Overlav and Intersection Rehab

1.7.2.1 -Overlay (rd2,COO SQ FT)Sawcut and remove a 2-foot strip Of pavement at each transition to existing asphalt,

place and compact 2inch APWA 14-inch 50 overlay complete with all necessaryincidentals, labor, equipment, materials, QA/QC, traffic control, adjusting surfece utilitycomponents (manholes, valve boxes, etc.) and clean-up.

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

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1.7.2.2 -Cold Mill and Overlay (ri 1,500 SQ FT)Cord mill 2-inches Of existing paved surface, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip of pavement at each transition to existing asphalt, place andcompact 2inch AP\^IA '4inch 50 surface. This item shall be complete with all necessaryincidentals, labor, equipment, materials, QA/QC, traffic control, adjusting surfece utilftycomponents (manholes, valve boxes, etc.) and clean-up.

1.7.2.3 -Import Roadbase, Grade and Compact (~2,000 SQ FT)Excavate existing shoulder/radius 18inches below grade. Import roadbase and compactto 95%. Grade to 3-inches below finish grade for pavement This item shall be completewith all necessary incidentals, labor, equipment, materials, QA/QC, traffic control,adjusting surfece utinity components (manholes, valve boxes, etc.) and clean-up.

1.7.2.4 -Install Gravel Sump and Catch BasinFurnish and Install gravel sump per detail 1 Sheet D1. This item shaH be complete withall necessary incidentals, labor, equipment, materials, QA/QC, traffic control, adjustingsurface utility components (manholes, valve boxes, etc.) and cleari-up.

1.7.3 Sub-Droiect 3: lnttersection Of clark and Coolev (rf.000 SQ Fn

Cord mill 2-inches Of existing paved surface, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip Of pavement at each transition to existing asphalt, place andcompact 2-inch APWA '4inch 50 surface. This item shall be complete with all necessaryincidentals, labor, equipment, materials, QA/QC, traffic control, adjusting surface utilitycomponents (manholes, valve boxes, etc.) and cleanup.

1.7.4 Sub-Droiect4: Entrance of BlaineAve. (~3.750 SQ FT)

Cold miH 2-inches Of existing paved surface, haul excess spoil to City gravel pit, sawcutand remove a 2-foot strip Of pavement at each transition to existing asphalt, place andcompact 2-inch APWA %-inch 50 surface. Remove and properly dispose Of concrete

guttertwaterway. Furnish and install new concrete gutter/waterway per city standards.This item shall be complcte with all necessary incidentals, labor, equipment, materials,QA/QC, traffic control, adjusting surface utilfty components (manholes, valve boxes, etc.)and clean-up.

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATloN

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1.7.5 Sub-Droiect 5: Intersection Of Clark and Vvest (~3.750 SQ FT\

Cord miH 2jnches Of existing paved surfece, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip Of pavement at each transition to existing asphalt, place andcompact 2-inch APWA ?4-inch 50 surface. This item shall be complete with all necessaryjncidentais, labor, equipment, materials, QA/QC, traffic control, adjusting surfece utilftycomponents (manholes, valve boxes, etc.) and clean-up.

lmDrovements (~12-feet x 2.250 LF1.7.6 Sub-Droiect 6: North cemete

Furnish and install 6-inch thick 2-foot wide ribbon ourbing on each side of existingasphalt roadway (~420 LF roadway). Clear, grub. and excavate 12inches below finish

grade for proposed roadway. Import 8-inches roadbase and compact to 95% alongroadway testing every 150-feet. Density testing shall be performed by a third-partytesting agency and shall be the responeibilfty Of the contractor. Place and compact 3-inch APWA ?Cinch 50 surface complete with all necessary incidentals, labor, equipment,materials, QA/QC, traffic control, adjusting surface utility components (manholes, valveboxes, etc.) and clean-up.

1.7.7 Sub-Droiect 7: Intersection Of Clerk and Bowerv /no.000 SQ Fn

Cord mill 2-inches Of existlng paved surfece, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip Of pavement at each transition to existing asphalt, place andcompact 2lnch APWA t;€-inch 50 surface. This item shall be complete with all necessaryincidentais, Iabor7 equipment, materials, QA/QC, traffic control, adjusting surface utilftycomponents (manholes, vaive boxes, etc.) and clean-up.

1.7.8 Sub-oroiect 8: South center street (~11.000 SQ FT\

Coid mill 2inches Of existing paved surface, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip Of pavement at each transition to existing asphalt, place andcompact 2-inch APWA ?A-inch 50 surface. This item shall be complete with all necessaryincidentals, Labor, equipment, materials, QA/QC, traffic control, adjusting surface utilftycomponents (manholes, valve boxes, etc.) and cleari-up.

1.7.9 Sub-Droiect 9: East cherrv street (~18.500 SQ FT)

Coid mill 2-inches Of existing paved surface, haul excess spoil to City gravel pit, sawcutand remove a 2-foot stnp of pavement at each transition to existing asphalt, place andcompact 2inch AP\/VA 4J4inch 50 surface. This item shall be complete with all necessaryincidentais, labor, equipment, materials, QA/QC, traffic control, adjusting surfece utilitycomponents (manholes, valve boxes, etc.) and clean-up.

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

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1.7.10 Sub-Droiect 10: Quirk -Durfee to Harvest (~280.000 SQ F"

Cord mill 2-inches Of existing paved surface where indicated, haul excess spoil to Cfty

gravel pit, sawcut and remove a 2-foot strip Of pavement at each transition to existingasphalt, place and compact 2-inch AP\^IA `4inch 50 surface. This item shall becomplete with all necessary incidentals, labor, equir)ment, materials, QA/QC, trafficcontrol, adjusting surface utility components (manholes, valve boxes, etc.) and clean-up.

1.7.11 Sub-Droiect 11 : Race Street -Clark to Sewer Ponds (100.000 SQ FTt

City will completely pulverize existing asphalt to base course pnor to contractor arrivingonsite. Contractor shall grade and compact existing base to 95% tested every 150-feetby a third-party testing ageney at the expense Of the contractor. Sawcut and remove 2-foot strip Of pavement at each transition to existing asphalt, place and compact 3inchAP\^IA 'J4-inch 50 surface. This item shall be complete with all necessary incidentals,labor, equipment, materials, QA/QC, traffic control, adjusting surfece utilfty components

(manholes, valve boxes, etc.) and clean-up.

1.7.12 Sub-Droiect 12: Durfee Street -Quirk to Willow (~100.000 SQ FT)

Cord mill 2-inches of existing paved surfece, haul excess spoil to Cfty gravel pit, sawcutand remove a 2-foot strip of pavement at each transition to existing asphalt, place andcompact 2inch APWA '4inch 50 surface. Paint glass bead center striping per the latestedition Of the MUTCD Standards. This item shall be complete with all necessaryincidentais, labor, equipment, materials, QA/QC, traffic control, adjusting surface utilitycomponents (manholes, valve boxes, eto.) and clear+up.

1.7.13 Sub-Droiect 13: V\lest Street -Vlne to Cattle Guard (~36.000 SQ Fn

Remove Existing cattle guard near the intersection of Pear St. and West St. Removeand properly dispose of concrete cattle guard south Of Pear St. Replace southernmostcattle guard with steel cattle guard removed just north of Pear St including reroutingtraffic to the shoulder during replacement.12-inches Of import roadbase shaH be placedon shoulder to allow for heavy truck traffic throughout the replacement (~3,000 SQ FT).Import roadbase and compact to 95% to fill void Of removed cattle guard near Pear St.Sawcut and remove a 2-foot strip Of pavement at each transition to existing asphalt,

place and compact 2-inch APWA %-inch 50 surfece. This item shall be complete with aNnecessary incidentals, labor, equipment, materials, QA/QC, traffic control, adjustingsurfece utilfty components (manholes, valve boxes, etc.) and clean-up.

GRANTSVILLE CITY CORPORATION 2019 STREET MAINTENANCE AND REPAIR PROJECTSTATEMENT OF QUALIFICATIONS AND SEALED COST PROPOSALREQUIREMENTS AND PROJECT INFORMATION

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1.7.14 Sub-oroiect A1 : Alternate -Keari Street (~12.000 SQ FT)

Sawcut and remove a 2-foot strip Of pavement at each transition to existing asphalt,

place and compact 2-inch APV\IA %-inch 50 overlay complete with all necessaryincidenfals, labor, equipment, materials, QA/QC, traffic control, adjusting surface utilftycomponents (manholes, valve boxes, etc.) and clean-up.

1.7.15 Unit Price for SoftsDot repair

Contractor shall provide a unit price for softspot repair. Softspot repair shall includeimport roadbase, compaction efforts, and grading efforts required to fill soft spots.Assume 500 SQ FT softspot repair per location and provide a SQ FT unit price forrepairs.

MContractor shall be required to develop and submit a traffic control plan for each

project prior to start of work. If the contractor does not properly perform the approvedtraffic control plan, costs associated will be deducted from their payment.H

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1.8 SUBMITTAL OWNERSHIP

All SOQ/SCP and the information contained therein shall become the property of the City. Priorto submitting, proposers should carefully consider any information that would not be considereddisposable. SOQ/SCP submitted may be reviewed and evaluated by any persons at thediscretion of the City. No SOQ/SCP shall be returned to the respondent regardless of theselection outcome. Costs for developing SOQ/SOP are entirely the responsibility of the proposerand shall not be chargeable in any manner to the City.

1.9 CITY USE OF PROPOSAL IDEAS

The City reserves the right to use any or all ideas presented in the SOQ/SOP. Selection orrejection does not affect this right.

1.10 QUESTIONS AND CLARIFICATIONS

Questions regarding this solicitation and the SOQ/SOP should be directed to:

James Waltz, Public Works Director, Grantsville CityBusiness Hours: M-F 8:00 a.in. to 3:30 p.in.Phone: (435) 884-0627Fax: (435) 884-0426

1.11 ACCEPTANCE OF PROPOSAL

1.11.1 Riaht to Reiect and/or Terminate

a. The Cfty reserves the right to reject any or all proposals for any reason and to waiveminor irregularities with to do so would be in the best interests Of the City. Minorirregularities are those which will riot have a significant adverse effect on overallcompetition or performance levels.

b. The Cfty reserves the right to r?ject any sub-projects or parts Of sub-projects within theaccepted proposal. The Cfty reserves the risht to make these rejections at any time andfor any reason at its sole discretion.

c. The respondent agrees that the Cfty may terminate this procurement procedure at anytime and for any reason, and the City shall have no liability or responsibHfty to therespondent for any costs or expenses inourred jn connection with SOQ/SOP.

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1.12 DISQUALIFICATION

1.12.1 Disqualification of SOQ/SCP

TThe City reserves the right to reiect any and all SOQ/SOP received dy reason Of this solicitation,or to negotiate separately with any source whatsoever in any manner necessary to serve thebest interests Of the City. The Cfty may or may not award a contract solely based on thisssolicitation and will not pay for the information solicited or obtained. The information obtainedwill be used in determining the proposal that best meets the City's needs and is the mostaadvantageous proposal received. No oral, telegraphic, or telephonic proposals or modificationswill be considered.

1.12.2 Reasons for Disaualification Of SOQ/SCP

TThe occurrence of any of the following may result in disqualification of SOQ/SCP

a. Failure to respond by the established submission deadlineb. Failure to completely answer all questions posed in this solicitationc. Use Of any other type Of form or format other than those indicated hereind. Failure to provide requested documentation at the time Of submissione. Inclusion of any cost proposal within the SOQf. Illegible responses

9. Including any provisions reserving the rieht to accept or reject and award or to enter intoa contract pursuant to an award, or any other unauthorized conditions, liniitatione, or

provisionsh. Failure to provide evidence of a satisfactory record Of integrityi. Failure to confirm a capabilfty to legally contract for work anticipated dy this solicitation

j. Any contact with City staff not authorized dy the Mayor, Cfty Attorney, or Public VvorksDirector

1.13 WITHDRAWAL OF SOQ/SCP

A SOQ/SOP may be withdrawn upon request Of the submitter without prejudice, prior to, but notafter, the submittal deadline.

2.0 GENERAL REQUIREMENTS

2.1 AMENDMENTS

No oral medificatione or amendments to this solicitation shall be effective. If it becomesnecessary to revise any part Of the SOQ/SCP an addendum will be issued by the Cfty.

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2.2 EIVIPLOYMENT STATUS VERIFICATION

Any contractor selected through this solicitation shall fully comply with the Private EmployerVerification Act, Utah Code Annotated §1347-101 et seq. Any contractors, subcontractors,contract employees, staffing agencies, or any other contractors, regardless of their tier mustregister and fully comply with Employer Verification Act, Utah Code Annotated §13-47-101 etSeq.

Any contractor selected through this solicitation shall agree to abide by the Federal and Stateregulations pertaining to Equal Opportunity Employment that requires project participants not todiscriminate because of race, color, religion, sex, age, disability, or national origin. The City willmake every effort to ensure all respondents are treated fairly and equally throughout theevaluation, scoring, and selection process.

2.3 NON-COLLUSION

Submittal of a SOQ/SCP shall be an implicit guarantee that the respondent did not collude withany other respondent to fix any overhead, profit, or cost.

2.3 OMISSIONS

Should this solicitation not contain sufficient information to enable a respondent to gain a clearunderstanding of the services required by the City, or should it appear that the instructions arenot clear or contradictory, potential respondents may request and obtain written clarificationfrom the City unless such request is made within 24-hours of the submittal deadline. A copy ofany written clarification shall be included in the SOQ/SOP.

-END-

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