Agenda - Friday, April 21, 2017 - Kane County, Illinois › Lists › Events... · 02/14/2017 02/23/2017 02/23/2017 03/06/2017 850.00 Account 53100 - Conferences and Meetings Totals

KANE COUNTY LENERT, Dahl, Allan, Gillam, Martin, Scheflow, Smith

HUMAN SERVICES COMMITTEE

FRIDAY, APRIL 21, 2017

County Board Room Agenda 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County Page 1

1. Call to Order

2. Approval of Minutes: March 17, 2017

3. Public Comment

4. Monthly Financial Reports

A. March Monthly Reports (attached)

5. Veteran's Assistance Commission

A. Monthly Report (attached)

6. Department of Human Resource Management

A. Monthly EEO Reports (attached)

B. Monthly IPBC Funding Sheet (attached)

C. Lump Sum Payment (attached)

D. NACo Prescription Drug Discount Program Report through February 2017 (attached)

E. Quarterly WC and Liability Claims Report (attached)

7. Compliance

8. Old Business

A. Discussion: Open Enrollment for Spousal Medical Expense Reimbursement Plan (attached)

B. Discussion: Amending Section 2-80 of County Code - Use of County-Owned Vehicles (attached)

C. Resolution: Authorizing an Increase to Business Interruption Insurance for Continuity of Services

D. Resolution: Amending Personnel Policy Handbook (Sick Leave)

E. Resolution: Recertifying Participation by Elected Officials in the Illinois Municipal Retirement Fund

9. New Business

A. Resolution: Authorizing Appointment of IMRF Interim Authorized Agent

10. Reports Placed On File

11. Executive Session (if needed)

12. Adjournment

Current Month Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

660 Veterans' Commission 105 331,071 2,212 0.67%380 Veterans' Commission 105 331,071 2,212 0.67%

Grand Total 105 331,071 2,212 0.67%

Human Services Committee Revenue Report - SummaryThrough March 31, 2017 (33.3% YTD)

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YTD Actual Transactions

YTD Encumbrances Total % Used

120 Human Resource Management 160,714 2,484,615 2,207,830 19,294 89.64%001 General Fund 29,097 392,167 132,518 172 33.84%010 Insurance Liability 131,618 2,092,448 2,075,312 19,122 100.09%

660 Veterans' Commission 24,852 331,071 98,629 0 29.79%380 Veterans' Commission 24,852 331,071 98,629 0 29.79%

Grand Total 185,566 2,815,686 2,306,459 19,294 82.60%

Human Services Committee Expenditure Report - SummaryThrough March 31, 2017 (33.3% YTD, 34.62% Payroll)

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YTD Encumbrances Total % Used

120 Human Resource Management 160,714 2,484,615 2,207,830 19,294 89.64%001 General Fund 29,097 392,167 132,518 172 33.84%

Personnel Services- Salaries & Wages 23,694 309,934 106,556 0 34.38%Personnel Services- Employee Benefits 5,050 65,644 20,286 0 30.90%Commodities 73 5,317 1,819 172 37.44%Contractual Services 280 11,272 3,858 0 34.22%

010 Insurance Liability 131,618 2,092,448 2,075,312 19,122 100.09%Personnel Services- Salaries & Wages 11,317 147,639 50,928 0 34.49%Personnel Services- Employee Benefits 3,303 43,152 13,774 0 31.92%Contractual Services 116,997 1,901,657 2,010,610 19,122 106.73%

660 Veterans' Commission 24,852 331,071 98,629 0 29.79%380 Veterans' Commission 24,852 331,071 98,629 0 29.79%

Personnel Services- Salaries & Wages 14,460 188,634 64,968 0 34.44%Personnel Services- Employee Benefits 7,249 92,798 30,189 0 32.53%Commodities 11 3,002 113 0 3.77%Contractual Services 3,132 46,492 3,359 0 7.23%Capital 0 145 0 0 0.00%

Grand Total 185,566 2,815,686 2,306,459 19,294 82.60%

Human Services Committee Expenditure Report - DetailThrough March 31, 2017 (33.3% YTD, 34.62% Payroll)

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 120 - Human Resource ManagementSub-Department 120 - Human Resource Management

Account 53100 - Conferences and Meetings9658 - Tyler Technologies, Inc. (New World)

439289 Customer Conference 2017-Patsy Clark

Paid by EFT # 39478

02/10/2017 02/23/2017 02/23/2017 03/06/2017 850.00

9658 - Tyler Technologies, Inc. (New World)

441394 Customer Conference 2017-Nina Marszalek

Paid by EFT # 39478

02/14/2017 02/23/2017 02/23/2017 03/06/2017 850.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 2 $1,700.00Account 55000 - Miscellaneous Contractual Exp

2697 - Chicago Tribune 003039184HRM Time Attendace Scheduling RFP

Paid by Check # 355658

11/30/2016 02/23/2017 02/23/2017 03/06/2017 38.25

2697 - Chicago Tribune 003127580HRM Classified Listing - Deferred Comp RFP


01/31/2017 02/23/2017 02/23/2017 03/06/2017 60.25

1299 - Kane County Regional Office of Education

0000009537 Fingerprinting February 2017

Paid by EFT # 39642

02/28/2017 03/07/2017 03/07/2017 03/20/2017 280.00

Account 55000 - Miscellaneous Contractual Exp Totals Invoice Transactions 3 $378.50Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 3396003-0 Office Supplies Paid by EFT # 39755

03/02/2017 03/07/2017 03/07/2017 03/20/2017 22.58

Account 60000 - Office Supplies Totals Invoice Transactions 1 $22.58Sub-Department 120 - Human Resource Management Totals Invoice Transactions 6 $2,101.08

Department 120 - Human Resource Management Totals Invoice Transactions 6 $2,101.08Fund 001 - General Fund Totals Invoice Transactions 6 $2,101.08

Fund 010 - Insurance LiabilityDepartment 120 - Human Resource Management

Sub-Department 130 - Insurance Liability- HRMAccount 50000 - Project Administration Services

8258 - CCMSI 0104552-IN claims & admin fee Feb 2017


02/22/2017 02/24/2017 02/24/2017 03/06/2017 5,884.17

Account 50000 - Project Administration Services Totals Invoice Transactions 1 $5,884.17Account 50150 - Contractual/Consulting Services

1026 - Laner Muchin Ltd 511299 Feb. 2017 Retainer, Legal Services through 1/20/17

Paid by EFT # 39392

02/01/2017 02/21/2017 02/21/2017 03/06/2017 17,149.16

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $17,149.16Account 53000 - Liability Insurance

3033 - Ryder Truck Rental Inc 00844635HRM Liability insurance - van rentals for elections


11/09/2016 02/23/2017 02/23/2017 03/06/2017 209.40

3033 - Ryder Truck Rental Inc FH1951/844633HRM

liability insurance - van rentals - elections


10/26/2016 02/23/2017 02/23/2017 03/06/2017 209.30

1016 - Wine Sergi Insurance (Acrisure, LLC)

111776 Notary bond - Eric Fisher

Paid by EFT # 39490

02/14/2017 02/23/2017 02/23/2017 03/06/2017 25.00


111777 Notary bond - Russel Norris

Paid by EFT # 39490

02/14/2017 02/23/2017 02/23/2017 03/06/2017 25.00

Run by Finance Reports on 04/11/2017 10:33:14 AM Page 1 of 3

Human Services Accounts Payable by GL Distribution

Payment Date Range 03/01/17 - 03/31/17

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 010 - Insurance Liability

Department 120 - Human Resource ManagementSub-Department 130 - Insurance Liability- HRM

Account 53000 - Liability Insurance1016 - Wine Sergi Insurance (Acrisure, LLC)

111781 Notary bond - John Emerson, Jr.

Paid by EFT # 39490

02/14/2017 02/23/2017 02/23/2017 03/06/2017 25.00


111782 Notary bond - Ashleigh Johannessen

Paid by EFT # 39490

02/14/2017 02/23/2017 02/23/2017 03/06/2017 25.00

8258 - CCMSI 2017-00000508 Workers Comp Payment

Paid by EFT # 40042

03/07/2017 03/07/2017 03/07/2017 03/07/2017 22,373.47

1654 - Northern Contracting, Inc. 6739 Guardrail Repair Paid by EFT # 39679

02/17/2017 03/07/2017 03/07/2017 03/20/2017 2,441.15

1654 - Northern Contracting, Inc. 6742 Guardrail Repair Paid by EFT # 39679

02/17/2017 03/07/2017 03/07/2017 03/20/2017 1,047.90

10407 - Physicians Immediate Care North Chicago, LLC

3429012 Hep B vaccine Paid by EFT # 39692

03/01/2017 03/07/2017 03/07/2017 03/20/2017 60.00

3033 - Ryder Truck Rental Inc 00849616HRM1 Rental Truck Insurance 2/8 - 2/15/17 - elections


03/07/2017 03/07/2017 03/07/2017 03/20/2017 238.00

3033 - Ryder Truck Rental Inc 00849616HRM2 Truck Rental Insurance 2/15- 2/22/17 - elections


02/27/2017 03/07/2017 03/07/2017 03/20/2017 238.00


111215 BizAssure Fee for consulting services

Paid by EFT # 39772

12/15/2016 03/07/2017 03/07/2017 03/20/2017 300.00

Account 53000 - Liability Insurance Totals Invoice Transactions 13 $27,217.22Account 53010 - Workers Compensation

4220 - Illinois Workers Compensation Commission

366006585-2016-2

IWCC 2nd half assessment 7/1/2016-12/31/2016


02/23/2017 02/23/2017 02/23/2017 03/06/2017 961.11

8258 - CCMSI 2017-00000508 Workers Comp Payment

Paid by EFT # 40042

03/07/2017 03/07/2017 03/07/2017 03/07/2017 61,781.10

Account 53010 - Workers Compensation Totals Invoice Transactions 2 $62,742.21Account 53020 - Unemployment Claims

3594 - Illinois Department of Employment Security

671022347 Unemployment - 4th qtr 2016


02/10/2017 02/23/2017 02/23/2017 03/06/2017 15,652.00

Account 53020 - Unemployment Claims Totals Invoice Transactions 1 $15,652.00Sub-Department 130 - Insurance Liability- HRM Totals Invoice Transactions 18 $128,644.76

Department 120 - Human Resource Management Totals Invoice Transactions 18 $128,644.76Fund 010 - Insurance Liability Totals Invoice Transactions 18 $128,644.76




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 380 - Veterans' Commission

Department 660 - Veterans' CommissionSub-Department 660 - Veterans' Commission

Account 52140 - Repairs and Maint- Copiers8930 - Impact Networking, LLC 788648 Copier Overage for

FebruaryPaid by EFT # 39627

02/27/2017 03/29/2017 03/02/2017 03/02/2017 03/20/2017 34.45

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $34.45Account 53110 - Employee Training

4526 - Fifth Third Bank 8705-JZ-01/17 Webinar Training Paid by EFT # 39345

02/06/2017 03/06/2017 02/23/2017 02/08/2017 03/06/2017 140.00

Account 53110 - Employee Training Totals Invoice Transactions 1 $140.00Account 53120 - Employee Mileage Expense

9019 - Jacob Zimmerman 022317 Mileage to Hines VA for Director's Meeting


02/23/2017 03/23/2017 02/23/2017 02/23/2017 03/06/2017 26.96

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $26.96Account 60000 - Office Supplies


02/07/2017 03/07/2017 02/16/2017 02/10/2017 03/06/2017 23.68


02/17/2017 03/17/2017 02/16/2017 02/21/2017 03/06/2017 14.92

1024 - Ready Refresh by Nestle (Ice Mountain)

17B8106647400 Water Service for February

Paid by EFT # 39702

03/02/2017 03/22/2017 03/02/2017 03/06/2017 03/20/2017 11.16

Account 60000 - Office Supplies Totals Invoice Transactions 3 $49.76Sub-Department 660 - Veterans' Commission Totals Invoice Transactions 6 $251.17

Department 660 - Veterans' Commission Totals Invoice Transactions 6 $251.17Fund 380 - Veterans' Commission Totals Invoice Transactions 6 $251.17

Grand Totals Invoice Transactions 30 $130,997.01




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Kane County Purchasing Card Information

Human Services Committee

March 2017 Statement

660 VETERANS ASSISTANCE COMMISSION

Transaction Date Merchant Name Additional Information Transaction Amount

03/16/2017 ILLINOIS ASSOCIATION O 02176493418 90.00

03/16/2017 ILLINOIS ASSOCIATION O 02176493418 90.00

Department Total 180.00

Committee Total 180.00

Page 1 of 14/5/2017 Packet Pg. 8

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 120 - Grand Victoria Casino Elgin

Department 010 - County BoardSub-Department 020 - Riverboat

Account 45420 - Tuition Reimbursement9484 - Cecilia Govrik 1603-01 Sustainability 101 &

Strategy Tools for Sustainability Transform

Paid by EFT # 38220

11/29/2016 12/15/2016 11/30/2016 12/27/2016 500.00

10478 - Margaret Todd-Cave 1523-02 PSPA611 Rev Analysis & Fin Mgmt

Paid by EFT # 38351

12/15/2016 12/15/2016 11/30/2016 12/27/2016 867.76

6259 - Michael Widlarz 1615-01 Math 460, Mgtm 1100, Math 1100, CIS 1150


01/13/2017 01/13/2017 11/30/2016 01/23/2017 1,886.00

10454 - Joshua Axelsen 1612-01 EDU6530 Curriculum Dev & EDU6590 Educational Leaders


01/13/2017 01/27/2017 11/30/2016 02/06/2017 1,410.00

10618 - Melissa Castrovillo 1609-02 FO644A Practicum Paid by Check # 355274

01/13/2017 01/27/2017 11/30/2016 02/06/2017 696.00

9020 - Christopher Janovsky 1604-02 CAHC521 Counseling Children


01/13/2017 01/27/2017 11/30/2016 02/06/2017 741.12

7753 - VANESSA R ROGALLA 1607-02 POS150 American Gov't National


01/19/2017 01/27/2017 11/30/2016 02/06/2017 187.50

10384 - Guadalupe Vargas 1616-01 HUMS 340 Working w/Families & HUMS 310 Military Case Work


01/25/2017 01/27/2017 11/30/2016 02/06/2017 435.00

Account 45420 - Tuition Reimbursement Totals Invoice Transactions 8 $6,723.38Sub-Department 020 - Riverboat Totals Invoice Transactions 8 $6,723.38Department 010 - County Board Totals Invoice Transactions 8 $6,723.38

Fund 120 - Grand Victoria Casino Elgin Totals Invoice Transactions 8 $6,723.38Grand Totals Invoice Transactions 8 $6,723.38


Tuition Reimbursement YTD - FY17Payment Date Range 12/01/16 - 03/30/17

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Organized under Chapter 330, Section 45 of the Illinois Compiled Statutes,

a statutory body comprised of the veterans organizations in Kane County, Illinois.

COUNTY OF KANE VETERANS ASSISTANCE COMMISSION

Monthly Report on Commission Activities

131.2 134 134 131.9

129.8118.1

120.8120.1

60.8 62.9 64.1 64.5

8.5

23.6

0

20

40

60

80

100

120

140

160

Average Days Pending for Claims Fiscal YTD

Average ILCompensation

VACCompensation

Average ILPension

VAC Pension

8,479 8,494 8,605 8,367

113 117126

120

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

Total Claims Pending

All IL

VAC

JACOB A. ZIMMERMAN

Superintendent

COUNTY GOVERNMENT CENTER

719 South Batavia Avenue, Building A

Geneva, Illinois 60134-3077

Phone: (630) 232-3550

Fax: (630) 232-5403

www.countyofkane.org/pages/veterans.aspx

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Organized under Chapter 330, Section 45 of the Illinois Compiled Statutes,

a statutory body comprised of the veterans organizations in Kane County, Illinois.

0102030405060708090

100

72

8 1 418

24

4 1 415

Claims Applications Filed

March

ThroughFebruary

546

242

0

100

200

300

400

500

600

700

800

900

Forms

Forms Completed

March

ThroughFebruary

$411,339.99

$908,428.63

New VA Payments to Claimants Fiscal YTD

March

ThroughFebruary

$400.00

Financial Assistance Expenditures

Shelter Gas Electric

Water Sewer Garbage

Food Personal Burial

Packet Pg. 11

VETERANS ASSISTANCE COMMISSION CLAIM REPORT

Category December January February March April May June July August September October November FY 2017 Total

Service-Connected Disability Claims 24 30 18 24 96

Non-Service Connected Pension Claims 2 4 2 4 12

Dependent's Compensation Claims 0 1 0 1 2

Survivor's Pension Claims 1 1 2 4 8

Intent-to-File 15 26 4 20 65

§5103 Response / Claims Follow up 5 14 8 6 33

Total Forms Completed 179 231 136 242 788

Claims Decision Reviews 6 12 2 13 33

Appeals Filed 1 1 1 0 3

VA Health Care Applications 5 10 3 15 33

Federal Ancillary Benefit Applications 6 3 3 6 18

Burial Benefits Applications 2 3 6 3 14

eBenefits Registration 3 3 4 4 14

DD-214 / Military Records Requests 10 17 7 25 59

Corrections / Upgrade Military Records 0 3 0 3 6

Dependent's Ancillary Applications 1 1 2 0 4

State Ancillary Benefit Applications 13 29 6 28 76

VAC Outreach (Man Hours) 23 48 39 47 157

Training (Man Hours) 0 71.5 8 0 80

Total Claims Pending 113 117 126 0

Intent-to-File Pending 131 127 123 120

New VA Monetary Awards 347,123.73$ $346,374.02 214,930.88$ 411,339.99$ 1,319,768.62$

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April 2017 - Number of Job Applicants by Position

Department Position Date Position Posted

No. of

Applicants

During Report

Month

Total No. of

Applicants to

Date** Position Filled Date FilledAnimal Control Kennel Assistant PT Weekend/Holiday 1/31/17 4 5 Open Open

Building Management Jail Supervisor Building Management 2/3/17 0 9 Filled 3/13/17

Building Management Mill Creek SSA Coordinator 2/3/17 0 5 Filled 3/13/17

Circuit Clerk's Office Deputy Clerk 2/15/17 6 10 Filled 3/14/17

Court Services Court Services Supervisor 3/6/17 11 11 Closed Reviewing Applications

Court Services Adult Probation Officer Aurora 3/15/17 52 52 Closed Reviewing Applications

Court Services Juvenile Probation Officer Aurora 3/15/17 50 50 Closed Reviewing Applications

Court Services Electronic Monitoring Field Officer 3/23/17 15 15 Closed Reviewing Applications

Finance Department Accounts Payable Clerk PT OCR/WD 2/9/17 1 1 Filled 4/10/17

Health Department Medical Reserve Corp Coordinator (Seasonal) 3/1/17 6 6 Open Open

Health Department West Nile Virus Program (Intern Seasonal) 3/10/17 4 4 Filled 5/22/17

Health Department Assistant Director for Public Health Nursing 3/20/17 2 2 Open Open

Health Department Clinical Nursing Supervisor 6/1/16 0 3 Removed Revised to 3/20 Posting

Health Department CHSII Public Health Nurse 11/1/16 0 16 Closed Interviewing

Judiciary Court Reporter Supervisor 2/17/17 7 10 Closed Reviewing Applications

Kane Comm 911 Telecommunicator (For January 2017) 12/15/16 0 12 Closed Testing Started January

Kane County Division of Transportation Project Manager Civil Engineer 10/20/16 1 13 Open Open

Kane County Division of Transportation Highway Maintainer I 1/24/17 0 46 Closed All Filled 4/3/17

O.C.R. Workforce Development Business Service Representative 10/6/16 5 46 Open Open

O.C.R. Workforce Development Career Resource Specialist (3 Positions) 8/26/16 1 42 Open One Still Open

State's Attorney Office Bilingual Domestic Violence Advocate 12/15/16 0 1 Filled 2/28/17

State's Attorney Office Administrative Assistant 2/8/17 0 9 Filled 1/23/17

NA * General Application NA* NA* 1 7 NA NA

* NA - No Position posted

* State's Attorney - posting apply direct with

department

Packet Pg. 13

166

Gender

Total

46Males

120Females

4

166

Pacific Islander/Hawaiian

MultiRacial 0

No Race Entered 14

Total

1

White

Race

Black 1487

45Other

Hispanic

American Indian/Alaskan Native 1

Special DisabledVet

Disabled Veteran

0

0

0

0

Handicapped 3

Vietnam Veteran

Veteran

03/31/2017-

Job Seekers Submitting County Job Applications

EEO Report for March 31, 201703/01/2017

Packet Pg. 14

Kane County New Hire Report

2/26/2017 - 3/25/2017

Department Employee Name HireDateStatusJobTitle

PIKOWSKI, JAMES ABuilding Management 03/13/2017ACTIVEJail Maintenance Supervisor

KABARA, MARYCircuit Clerk 03/06/2017ACTIVEDeputy Clerk

VALDEZ, SAVANNAH LCircuit Clerk 03/13/2017ACTIVEDeputy Clerk

BAUER, MARY LCounty Clerk 02/27/2017ACTIVEClerk I

PFEUFFER, NAOMI RCourt Services/Court Services Administration 02/27/2017ACTIVEProbation Officer

SWEDBERG, KATHY AHealth 03/01/2017ACTIVE RETIREECHS II Public Health Nurse

JACKSON, KEVIN DSheriff/Court Security 03/06/2017ACTIVE RETIREECourt Security Officer

ARREDONDO, ALEJANDRASheriff/Sheriff 02/27/2017ACTIVEInformation Specialist

SALGADO, NORASheriff/Sheriff 02/27/2017ACTIVEInformation Specialist

HIDALGO, ALMA RState's Attorney 02/28/2017ACTIVEBillingual Victim Advocate

WEBB, ALAN DState's Attorney 03/16/2017ACTIVECAC Investigator

11 New Hire Employees

Page 1 of 14/11/2017

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Kane County New Hires EEO Report2/26/2017 - 3/25/2017

7

Administrative Support

2

Professionals

1

Protective Serv ices:

Sworn

1

Serv ice/Maintenance

Administrative Support 63.6%7

Professionals 18.2%2

Protective Serv ices: Sworn 9.1%1

Serv ice/Maintenance 9.1%1

Total: 100.0%11

EEOC Category

8

Female

3

Male

Female 72.7%8

Male 27.3%3

Total: 100.0%11

Gender

1

Black

3

Hispanic or Latino

1

Two or More Races

6

White

Black 9.1%1

Hispanic or Latino 27.3%3

Two or More Races 9.1%1

White 54.5%6

Total: 100.0%11

Race

Page 1 of 2

Packet Pg. 16

Kane County New Hires EEO Report2/26/2017 - 3/25/2017

1

BuildingManagement

2Circuit Clerk

1County Clerk

1

CourtServices/Court

ServicesAdministration

1Health

1

Sheriff/CourtSecurity

2Sheriff/Sheriff

2State's Attorney

Building Management 9.1%1Circuit Clerk 18.2%2County Clerk 9.1%1Court Services/Court Services Administration 9.1%1Health 9.1%1Sheriff/Court Security 9.1%1Sheriff/Sheriff 18.2%2State's Attorney 18.2%2

T otal: 100.0%11

Department

Page 2 of 2

Packet Pg. 17

Kane County Termination Report

2/26/2017 - 3/25/2017

Department Employee Name Termination Date

GULLANG, JENNIFER ACourt Services/Court Services Administration 3/16/2017

MARKU, DANA RCourt Services/Court Services Administration 3/3/2017

SUMMERS, CARRIE BCourt Services/Court Services Administration 3/17/2017

JAMES, ALEXANDER RCourt Services/Juvenile Justice Center 3/22/2017

LAHEY, KELLEY DCourt Services/Juvenile Justice Center 3/22/2017

JOHNSON, CHRISTOPHER JSheriff/Court Security 3/22/2017

REITMEYER, STEVEN ESheriff/Sheriff 3/2/2017

BELSHAN, DAVID FState's Attorney 3/3/2017

SCHWERTLEY, SCOTT AState's Attorney 3/3/2017

MADIGAN, ANTHONY JTransportation 3/9/2017

SALZBRUNN, SUSAN MTransportation 3/6/2017

11 Terminated Employees

Page 1 of 14/11/2017

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Kane County Terminations EEO Report2/26/2017 - 3/25/2017

11

Full Time

Full Time 100.0%11

Total: 100.0%11

EEOC Category

5

Female

6

Male

Female 45.5%5

Male 54.5%6

Total: 100.0%11

Gender

1

Black

1

Hispanic or Latino

9

White

Black 9.1%1

Hispanic or Latino 9.1%1

White 81.8%9

Total: 100.0%11

Race

Page 1 of 2

Packet Pg. 19

Kane County Terminations EEO Report2/26/2017 - 3/25/2017

3

CourtServices/Court

ServicesAdministration

2

CourtServices/Juvenile

Justice Center

1

Sheriff/CourtSecurity

1Sheriff/Sheriff

2State's Attorney

2Transportation

Court Services/Court Services Administration 27.3%3Court Services/Juvenile Justice Center 18.2%2Sheriff/Court Security 9.1%1Sheriff/Sheriff 9.1%1State's Attorney 18.2%2T ransportation 18.2%2

T otal: 100.0%11

Department

Page 2 of 2

Packet Pg. 20

INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE

Illustrative Premium Equivalent RatesKane County

Jul-16 through June-17

Coverage 7/1/16 - 6/30/17

Life Insurance

Life/$1,000 $0.0870 21,150,000 $1,840.05

AD & D/$1,000 $0.0200 21,150,000 $423.00

EAP $0.2500 591 $147.75

GBS Fee $0.2900 500 $145.00

Life Ins. Total $2,555.80

Medical Waivers

Fees $2.34 147 $343.98

Waiver Total $343.98

HMO

HMOI Non Union H00596 New Hire

QE

Additions Terms Retirees Amount COBRA AMOUNT

Single $597.84 5 $2,989.20

Single + Sp. $1,187.66 1 $1,187.66

Single + Ch. $1,187.66 1 $1,187.66

Family $1,737.10 7 $12,159.70

Single Retiree < 65 $597.84 0 $0.00

Retiree < 65 + Sp. < 65 $1,187.66 0 $0.00

Retiree < 65 + Ch. < 65 $1,187.66 0 $0.00

Retiree < 65 + Family $1,737.10 0 $0.00

Medicare Single $542.40 0 $0.00

Medicare Single + 1 Dep. Medicare $1,084.80 0 $0.00

Medicare Single + 1 Non-Medicare $1,140.24 0 $0.00

Medicare Single + Dep. Medicare + Dep. Non-Medicare $1,658.62 0 $0.00

HMOI Union H00456 New Hire

QE


Single $610.04 14 $8,540.56

Single + Sp. $1,211.89 2 $2,423.78

Single + Ch. $1,211.89 2 $2,423.78

Family $1,772.55 6 $10,635.30

Single Retiree < 65 $610.04 0 $0.00

Retiree < 65 + Sp. < 65 $1,211.89 0 $0.00

Retiree < 65 + Ch. < 65 $1,211.89 0 $0.00

Retiree < 65 + Family $1,772.55 0 $0.00



Medicare Single + 1 Non-Medicare $1,163.51 1 $1,163.51


BAHMO Non Union B04108 New Hire

QE


Single $556.72 103 $57,342.16 1 1

Single + Sp. $1,105.24 45 $49,735.80 2

Single + Ch. $1,105.24 20 $22,104.80

Family $1,616.21 110 $177,783.10 2

Single Retiree < 65 $556.72 0 $0.00

Retiree < 65 + Sp. < 65 $1,105.24 0 $0.00

Retiree < 65 + Ch. < 65 $1,105.24 0 $0.00

Retiree < 65 + Family $1,616.21 0 $0.00





BAHMO Union B04479 New Hire

QE


Single $568.08 129 $73,282.32 3 -1 -$598.41

Single + Sp. $1,127.79 37 $41,728.23

Single + Ch. $1,127.79 26 $29,322.54

Family $1,649.19 143 $235,834.17 2 3

Single Retiree < 65 $568.08 11 $6,248.88 1 $524.05

Retiree < 65 + Sp. < 65 $1,127.79 3 $3,383.37

Retiree < 65 + Ch. < 65 $1,127.79 0 $0.00

Retiree < 65 + Family $1,649.19 0 $0.00





HMO Total 666 $739,476.52

PPO

Amount Payable in April 2017

Rate Tier RateVolume/

Covered Lives

Amount

Payable

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PPO - Non-Union - PC1132 New Hire

QE


Single $741.74 75 $55,630.50

Single + Sp. $1,475.94 56 $82,652.64

Single + Ch. $1,475.94 10 $14,759.40

Family $2,160.50 68 $146,914.00 1

Single Retiree < 65 $741.74 0 $0.00

Retiree < 65 + Sp. < 65 $1,475.94 0 $0.00

Retiree < 65 + Ch. < 65 $1,475.94 0 $0.00

Retiree < 65 + Family $2,160.50 0 $0.00


Medicare Single + 1 Dep. Medicare $689.37 0 $0.00


PPO - Union - PC0346 New Hire

QE


Single $756.88 64 $48,440.32 1 1

Single + Sp. $1,506.06 26 $39,157.56

Single + Ch. $1,506.06 5 $7,530.30 1

Family $2,204.59 46 $101,411.14

Single Retiree < 65 $756.88 16 $12,110.08 0 $156.68

Retiree < 65 + Sp. < 65 $1,506.06 9 $13,554.54 -2 -$2,608.80

Retiree < 65 + Ch. < 65 $1,506.06 0 $0.00

Retiree < 65 + Family $2,204.59 0 $0.00

Medicare Single $377.09 9 $3,393.81 -1 -$395.94

Medicare Single + 1 Dep. Medicare $703.44 4 $2,813.76


PPO Total 388 $528,368.05

Benefit Fund Distribution

Credit/Debit $0.00

Total $0.00

Terminal Reserve Activity

Credit/Debit $0.00

Total $0.00

Total $1,270,744.35

December 2016-subscribers

*Total 2015-2016 funding number on bottom of funding sheet may not match your ACH debit due to your reported changes in enrollment.

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DEPARTMENT EMPLOYEE AMOUNT DATE DESCRIPTION

Circuit Clerk LAMBERT, ANN C $298.30 3/10/2017

Clear backlog from Tyler

data conversion

Circuit Clerk ROOP, RACHEL L $175.17 3/10/2017 Ditto

Circuit Clerk TURNER, STEPHANIE L $175.17 3/10/2017 Ditto

Circuit Clerk ALLEN, CANDY K 459.12 3/24/2017 Ditto

Circuit Clerk ARTZ, RICHARD J 280.03 3/24/2017 Ditto

Circuit Clerk BURGESS, ALYSSA 278.38 3/24/2017 Ditto

Circuit Clerk CHAN, DEBORAH M 379.56 3/24/2017 Ditto

Circuit Clerk HACKMAN, CECELIA M 479.28 3/24/2017 Ditto

Circuit Clerk HERWICK, KARIN M 518.38 3/24/2017 Ditto

Circuit Clerk LAMBERT, ANN C 1,086.54 3/24/2017 Ditto

Circuit Clerk LAWRENCE, MONICA 326.62 3/24/2017 Ditto

Circuit Clerk LISSON, DIANE M 267.48 3/24/2017 Ditto

Circuit Clerk ROOP, RACHEL L 531.75 3/24/2017 Ditto

Circuit Clerk SCHILKE, SARAH 162.40 3/24/2017 Ditto

Circuit Clerk SELL, SAMANTHA 556.80 3/24/2017 Ditto

Circuit Clerk SHARPNESS, KRISTY L 445.35 3/24/2017 Ditto

Circuit Clerk SIFUENTES, JUAN M 346.49 3/24/2017 Ditto

Circuit Clerk SKWAREK, JESSICA A 205.63 3/24/2017 Ditto

Circuit Clerk TURNER, STEPHANIE L 262.74 3/24/2017 Ditto

Circuit Clerk WOLF, KATHLEEN J 400.39 3/24/2017 Ditto

7,635.58

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2-80 USE OF COUNTY-OWNED VEHICLES PURPOSE The purpose of this policy is to establish administrative procedures to be used by employees in the use of County-owned and take home vehicles, particularly as it relates to the taxability of use. Internal Revenue Service (IRS) Fringe Benefit rules may apply in certain cases for employees issued a County-owned or leased vehicle. This policy incorporates IRS Fringe Benefit Rules found in both the “Taxable Fringe Benefit Guide for Federal, State, and Local Governments” and Publication 15-B “Employer’s Tax Guide to Fringe Benefits”. Both publications can be found at www.irs.gov and are periodically updated by the IRS. Nothing herein shall be construed as a limitation or restriction upon the rights of internal operations granted by statute to elected officials. General rules All County-owned vehicles shall be listed with the County Clerk and the Finance Department. with county central services. Appropriate registration and title documentation from the Secretary of State of Illinois shall be obtained and retained by the County Clerk. A department head or elected official may, consistent with the county budget, list another motor vehicle obtained by seizure or forfeiture with the County Clerk and central services and Finance Department without county board approval; provided, he or she reports the same to the appropriate County Board committee. All County-owned vehicles shall be titled to the County of Kane with NO department/office name attached as the County carries the excess auto insurance not departments/offices. The County Clerk’s office is the holder of all original title for County-owned vehicles. The Chairman and Director of Purchasing are the authorized signing agents for County-owned vehicle titles. All County-owned vehicles shall bear municipal license plates except those specifically indicated for undercover law enforcement activities. A motor vehicle not listed with the County Clerk’s office as provided in subsection A of this section shall not be considered a county-owned vehicle, and persons operating such noncounty-owned vehicle shall not be entitled to any defense of indemnification under section 2-17 of this chapter, as amended. However, this subsection shall not apply to any motor vehicle which is lent to, owned, leased, or rented by an employee or elected official operating within the scope of his or her employment duties. Subject to the provisions of subsection M of this section, all motor vehicles listed in subsection A of this section shall be operated exclusively for County business purposes only within the scope of the official duties of the person using it. and not for private or personal use Use of County vehicles for personal profit is prohibited. Use of County vehicles for personal business, other than commuting to and from work, and de minimus usage while performing official County business activities is strictly prohibited unless specifically authorized by the Administration Committee and Executive Committee of the County Board. Vehicle purchase and replacement

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http://www.irs.gov/

The purchaser of any motor vehicle is required to follow established purchasing procedures, and acquire approval from the appropriate standing committee and the Administration Committee and the Executive Committee before the purchase of the vehicle is made. See the Kane County Vehicle Replacement Policy as approved by Res. No. 08-294. All automobiles, vans, and light duty trucks up to and including three-fourth (¾) ton are to be purchased through the Purchasing agent of Kane County. For purchases of vehicles over three-fourths (¾) ton the Purchasing Department will work in conjunction with the requesting department based upon the required specifications. Departments requesting vehicles are to submit a proposed list of all vehicles approved in their budget to the Purchasing Department no later than December 10 of each year, with the requested delivery date and specifications. Requests for vehicles must include a completed vehicle requisition form and approval for such purchases must be given first by the department’s standing committee. The completed vehicle requisition form shall be sent to the Administration Committee with the appropriate approval from the standing committee as well as funding approval. All motor vehicles (with the exception of the vehicles used by the Sheriff’s office and the State’s Attorney’s office) shall be marked prior to use unless otherwise approved by the Administration Committee with appeal to the Executive Committee after notice to the Chairman of the County Board, including, but not limited to, those used by department heads. No individual names shall be used. No stickers or signage shall be affixed to the vehicle other than the official county identification. Vehicle Disposal Whenever possible, all vehicles are to be disposed of following established disposal procedures set by the county Purchasing agent or Administration Committee. All automobiles, vans, and light duty trucks up to and including three-fourths (¾) ton, are to be disposed of through the Purchasing agent of Kane County. For vehicles over three-fourths (¾) ton the Purchasing Department will work in conjunction with the requesting department for the disposal of the vehicle. Personal Use of County Vehicles; Tax Consequences Department heads and elected officials will be responsible for recommending which vehicle(s) may be driven home on a regular basis. This recommendation must be presented to the standing committee that the employee reports to and to the Administration Committee for approval at the start of each fiscal year. Upon approval by the standing committee and the Administration Committee, written documentation of authorization will be maintained by the Human Resources Department. See County-Owned Vehicle Use Authorization Form Proper procedures must be followed for the County to comply with Internal Revenue Service Taxable Fringe Benefit rules when issuing a vehicle to County employees. All Elected Officials and Department Heads, and employees who are issued a County-owned vehicle are subject to the provisions of tax law and shall be required to adhere to all administrative procedures. The Administration Committee shall establish the necessary administrative procedures to ensure countywide compliance with applicable tax law. Per the IRS, if the County provides a vehicle that is used by an employee exclusively for business purposes and substantiation requirements are met, there are no tax

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consequences or reporting required. If an employee can take a vehicle home and commuting mileage occurs, the use of the vehicle for commuting is considered personal use and therefore the fringe benefit must be taxed unless the vehicle is a qualified non-personal use vehicle as described below. Charge for Personal Use of Vehicles L. For each county-owned motor vehicle, the Administration Committee of the county board may require department heads but not elected officials to file monthly reports. Personal use is taxable unless it is considered a qualified non-personal use. All officers or employees using county cars for authorized personal use, including, but not limited to, driving to and from work, shall reimburse the county within thirty (30) days of the end of the month, or the use of county car for personal use will be withdrawn. at the rate specified in subsection 2-72A1 of this chapter, as amended. Internal Revenue Code 274(d) provides strict substantiation requirements for use of a county vehicle by an employee. The employee must keep records of business and personal mileage. If records are not provided by the employee, the value of all use of the vehicle (including business use) is taxable income to the employee. If accurate and compliant records are provided by the employee, the value of all personal use of the vehicle is taxable income to the employee. Substantiation of Business Use Employees who take a Kane County vehicle home are required to complete and submit a sworn, detailed mileage report to their respective departmental payroll coordinator each payroll period. Employees using a county vehicle under the cents per mile or the automobile lease rule must keep a daily travel log that contains the following:

• Date

• Beginning mileage

• Ending mileage

• Beginning location

• Ending location

• Mileage per trip

• Business purpose of trip

• Personal purpose of trip ·commuting

• Monthly a summary of total miles per monthly log should be calculated, with the total miles being broken down to show business miles and personal miles.

This subsection shall not apply to vehicles utilized in vehicle take home programs established by elected officials. Qualified Non-personal Use Vehicles A qualified non-personal use vehicle is released from the strict substantiation requirements and is excludable from the taxable wages of an employee. The rules defining qualified non-personal vehicles are summarized below. The following is a list of qualified non-personal use vehicles as set forth in Treas. Reg. §1.274-5(k)(2) or IRS Publication 15-B.

clearly marked police vehicle, fire vehicle or public safety officer vehicle.

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https://checkpoint.riag.com/app/main/docLinkNew?DocID=ib95c2eec096a11dc8063c7f8ee2eaa77&SrcDocId=T0FRBE%3A884.15-1&feature=tcheckpoint&lastCpReqId=3d1c3a&pinpnt=TREGS%3A12024.2&d=d#TREGS:12024.2

unmarked vehicle used by a law enforcement officer, fire vehicle or public safety officer vehicle.

any vehicle designed to carry a cargo with a loaded gross vehicle weight over 14,000 pounds

ambulance

a passenger bus with a capacity of at least 20

a modified pickup truck wi th a loaded gross ve h ic le we ight of 14 ,000 pounds or less with permanently affixed C ou n t y decals or special panting, that is are either:

1. equipped with at least one of the following; hydraulic lift gate, permanent tanks or drums, permanent s ide board or panels materially raise the level of the

truck bed, other heavy equipment such as an electric generator, welder, crane,

or boom, or 2. it is used primarily to transport a particular type of load other than over the

highway. It is clear in the regulations that pickup trucks without one of the options listed above are not exempt asconsidered a qualified nonpersonal use vehicle.

Specialized utility repair trucks that qualify as a qualified non-personal use vehicle, which are designed to carry tools, equipment, etc.; has a permanent interior construction, including shelves and racks; and the County requires the employee to commute for emergency call-outs to restore or maintain utility services (i.e., gas, water, sewer).

Vans w i t h a l o a d e d g r o s s v e h i c l e w e i g h t o f 1 4 , 0 0 0 p o u n d s o r l e s s with permanently affixed C o un t y decals or special painting that has a seat for the driver only, or one other passenger , and include either and pickup trucks do not qualify for the exemption unless specifically modified to allow minimal personal use, and must be designed to carry cargo with a loaded gross vehicle weight over 14,000 pounds

i. Vans must have a seat for the driver only (or the driver and one other person) and either of the following items:

ii. Permanent shelving that fills most of the cargo area; or iii. Open cargo area that always carries materials or equipment used in the department’s business function.

Pickup trucks must either be equipped with at least one for the following items: i. A hydraulic lift gate; ii. Permanent tanks or drums; or iii. Permanent sideboards or panels that raise the sides of the truck bed. A clearly marked County-owned police vehicle, fire vehicle, or public safety vehicle is treated as

a qualified nonpersonal use vehicle to the employee only if all of the following apply:

The employee must always be on call

The employer must require the employee to use the vehicle for commuting

The employer must prohibit personal use (other than for communitingy) for travel outside of the officer's jurisdiction

It is readily apparent, by words or painted insignia, that the vehicle is a public safety vehicle. A marking on a license plate is not a clear marking for this purpose.

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Unmarked law enforcement vehicles are qualified non-personal use vehicles only if the following apply:

The employer must officially authorize personal use.

Personal use must be incidental to use for law enforcement purposes; i.e., no vacation or recreational use.

The employer must be a governmental unit responsible for preventing or investigating crime.

A full-time law enforcement officer must use the vehicle; i.e., officer authorized to carry firearms, execute warrants, and make arrests. The officer must regularly carry firearms, except when it is not possible to do so because of the requirements of undercover work.

IRS Safe Harbor Substantiation Rule The safe harbor rule relieves employees of the requirement to keep detailed records in two (2) situations. Employees using County-owned or leased vehicles are not required to keep detailed records of vehicle use if all of the tests below are met:

a) For vehicles, not used for personal purposes, including commuting:

The vehicle is owned or leased by the employer County and is provided to the employee for use in the employer’s County’s business.

When not in use, the vehicle is kept on the employer’s County’s premises.

No employee using the vehicle lives at the employer’s County’s business premises.

The employer County has a written policy prohibiting personal use, except for de minimus use (such as driving to lunch while out of office on business or stopping at a store located on the way home)

The employer County reasonably believes the vehicle is not used for any personal use (other than de minimus).

b) For vehicles not used for personal purposes other than commuting:

The vehicle is owned or leased by the employer County and is provided for use in the employer’s County’s business.

For bona fide non-compensatory reasons, the County employer requires the employee to commute to and/or from work in the vehicle.

The County employer has established a written policy prohibiting the use other than commuting and de minimus use.

Where the employee is not a control employee, and the County employer reasonably believes that, except for commuting and de minimus use, no individual uses the vehicle for personal purposes.

The County employer accounts for the commuting use by including the commuting value in the employee’s wages.

Notwithstanding anything herein to the contrary this section shall not apply to vehicle utilized by twenty hour (24) hour on call employees of elected officials or the Kane County division of transportation. Said twenty four (24) hour on call employees of the Kane County department of transportation include: the director, the deputy director, the maintenance supervisor and three (3) assistant maintenance supervisors. Further, this section shall not apply to vehicles utilized by the Kane County division of transportation during the highway construction season. The highway construction season shall commence on April 1 and shall extend through November 30 of each year.

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Procedure for Inclusion of Fringe Benefit Use in Employee Wages During the last month of the calendar year, t h e P a y r o l l o f f i c e will add the personal value of a county provided vehicle to the taxable wages of the employee based upon the detailed daily mileage logs the employee submits to their department/office payroll coordinator each pay period. The employee will be billed for the employee share of the Social Security and Medicare tax due on the personal use value of the county-provided vehicle. At the election of the employee, the taxable value of the county vehicle provided to the employee can be calculated by several methods, which are: (1) Automobile Lease Valuation Rule, (3) Vehicle Cents-Per-Mile Rule and (4) Commuting Valuation Rule. The availability of the particular method of valuation will be contingent on the applicable IRS guidance, the records provided by the employee, the timing of when the vehicle was provided and whether the employee is considered a control employee, as defined by IRS regulations.

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COUNTY OF KANE COUNTY-OWNED VEHICLE USE AUTHORIZATION

Employee Name:

Home Department: Division:

Home Address: City, State, Zip:

Employees issued a specific County owned vehicle complete this section (excludes undercover employees)

Vehicle VIN #:_______________ License Plate Number: Make/Model/Year/Color: ___________

Commuter Mileage (one-way):___________________________Vehicle Fleet Number: _____________

Check the statement(s) that best describes the employee’s vehicle use authorization

Vehicle for use during working hours, vehicle remains parked at a County facility overnight and when not in use during working hours.

Employee’s authorized use of a County owned vehicle is limited to a department pool vehicle, when necessary.

Employee is required to be on-call on a recurring basis beyond normal working hours, and when called out, requires immediate travel from home to a location where specific skills, services, tools, equipment, or supplies are necessary.

Employee must leave directly from home to variable work areas in which travel to a County facility to obtain a vehicle would result in significant amount of unnecessary travel time and loss of productive hours.

Other. A written explanation is required. (Please attach)

NOTE: Commuter value of a County owned vehicle is a fringe benefit that generates a tax liability for the employee. An employee commuting between work and home in a vehicle provided by the County is taxable. Unless otherwise exempt as set forth in Section 2-80 of the County Code, Ppersonal use of County owned vehicles is strictly prohibited as outlined in Section 2-80 of the County Code for Use of County-Owned Vehicles.

I acknowledge that I have read and received a copy Section 2-80 of the County Code for Use of County-Owned Vehicles. I understand the contents and agree to comply with the policy. Failure to comply with the policy is considered a violation of work rules, which may lead to discipline.

Employee’s Signature Date ____________________________________________ ____________________________ Elected Official/Department Director Signature Date _____________________________________________ ____________________________ Approved Denied

Administration Committee Chair Signature Date: _____________________________________________ _____________________________ Approved Denied

This form must be completed according to Section 2-80 of the County Code for Use of County-Owned Vehicles.

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No.

Authorizing an Increase to Business Interruption Insurance for Continuity of Services

Committee Flow: Human Services Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Susan Brown, 630.208.3836

Budget Information:

Was this item budgeted? Y Appropriation Amount:

If not budgeted, explain funding source: Insurance Liability

Summary:

This resolution authorizes the purchase of additional business income (and extra expense) coverage for County premises to $5,000,000. Currently the County has this coverage through Travelers in the amount of $1,850,000. This extra coverage is needed in the event a catastrophic event happens to County premises. The purchase of additional coverage will result in a $1,362 increase in the cost of the premium.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING AN INCREASE TO BUSINESS INTERRUPTION INSURANCE FOR CONTINUITY OF SERVICES

WHEREAS, Kane County has business interruption and extra expense coverage through Travelers in the amount of $1,850,000; and

WHEREAS, the County desires to increase this coverage to $5,000,000; and WHEREAS, business interruption and extra expense coverage is intended to provide

financial assistance in case a catastrophic event occurs on County property necessitating the temporary location of staff and operations; and

WHEREAS, the cost to increase coverage to $5,000,000 is $1,362. NOW, THEREFORE, BE IT RESOLVED the Kane County Board approves the purchase of

additional business interruption and extra expense coverage insurance through Travelers in the coverage amount of $5,000,000 for an additional premium of One Thousand, Three Hundred and Sixty-Two Dollars ($1,362).

Line Item Line Item Description Was Personnel/Item/Service approved

in original budget or a subsequent

budget revision?

Are funds currently available for this

Personnel/Item/Service in the specific

line item?

If funds are not currently available

in the specified line item, where

are the funds available?

010.120.130.53000 Insurance Liability Y Y

Passed by the Kane County Board on May 9, 2017.

________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote:

17-05 Business Ins

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Resolution No.

Amending Personnel Policy Handbook (Sick Leave)

Committee Flow: Human Services Committee, Human Services Committee, Executive Committee, County Board Contact: Susan Brown, 630.208.3836

Budget Information:

Was this item budgeted? NA Appropriation Amount:

If not budgeted, explain funding source:

Summary:

The resolution amends the County’s Sick Leave Policy to include the provisions of the

Employee Sick Leave Act (P.A. 99-0841). The Act allows an employee to use employer-

provided short-term sick leave benefits for absences due to an illness, injury or medical

appointment of an employee’s child, step-child, spouse, sibling, parent, mother-in-law, father-in-

law, grandchild, grandparent, or stepparent on the same terms upon which an employee is able

to use short-term sick leave benefits for the employee’s own illness or injury.

The County’s current Sick Leave Policy permits an employee to use short term sick leave for

personal and family illness and injury or for maternity, doctor and dentist visits but does not

specify who is considered a family member. Amendment of the County’s policy clarifies who is

included as a family member for the purposes of the policy.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AMENDING PERSONNEL POLICY HANDBOOK (SICK LEAVE)

WHEREAS, the Employee Sick Leave Act was signed into law on August 19, 2016; and WHEREAS, the Act permits an employee to use employer-provided short-term sick leave

benefits for absences due to the illness, or medical appointments of an employee’s child, spouse, and certain specified family members; and

WHEREAS, the Human Services Committee is recommending amendment of the County’s

Sick Leave Policy to specify the family members for whom eligible County employees may use short-term sick leave.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Sick Leave

Policy in the Personnel Policy Handbook is amended to include the provisions contained in the Employee Sick Leave Act. Employees will be notified of the amended policy and an updated copy of the Personnel Policy Handbook will be posted to the County intranet site.



Vote:

17- 05 Amend Sick Leave

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SICK LEAVE

A) General Provisions - It is the policy of Kane County to provide protection for eligible

employees against loss of income because of illness. To insure that protection, the County has made

provisions for both Short-Term Sick Leave and Extended Personal Sick Leave, which are defined below.

All regular full-time and part-time employees are eligible. Part-time employees earn sick leave

proportionate to the average number of hours worked. Sick leave pay is based on the employee's regular

straight-time rate in effect when the sick leave is taken. Employees must first use sick or funeral pay

earned and accumulated prior to December 1, 1989, before they can use Short-Term Sick Leave or

Extended Personal Sick Leave.

(B) Short-Term Sick Leave Accumulation - "Sick Leave Year" is defined as the twelve

month period beginning December 1 of each year. Employees must complete six (6) months of

continuous County employment before they are eligible to earn sick leave. Eligible full-time employees

who have completed twelve months of continuous service as of December 1 of the applicable Sick Leave

Year, will be credited with four (4) days of Short-Term Sick Leave. Full-time employees who have

completed less than twelve months of continuous County service as of December 1 of the applicable sick

leave year, will be credited with Short-Term Sick Leave at the rate of one (1) day for each remaining

quarter in that Sick Leave Year. As stated above, part-time employees earn Short-Term Sick Leave days

proportionate to the average number of hours worked. Employees are entitled to the sick leave the first

day of each quarter.

(C) Short-Term Sick Leave Utilization – An employee may use earned Short-Term Sick

Leave days for an employee’s own personal illness or injury or for maternity, doctor, and dentist

appointments. Short-Term Sick Leave can also be used for absences due to an illness, injury, or medical

appointment of an employee’s child, stepchild, spouse, domestic partner, sibling, parent, mother-in-law,

father-in-law, grandchild, grandparent, or stepparent.

Employees may use more than one (1) Short-Term Sick Leave day per quarter, but no more than

the employee would be eligible to earn in that Sick Leave Year. However, if an employee intends to use

more Short-Term Sick Leave than earned for the number of quarters worked, the employee will be

required, prior to using such time, to sign an authorization that they agree to repay any unearned Short-

Term Sick Leave through future payroll deductions, including paying the balance due at time of

termination. At no time may an employee use more Short-Term Sick Leave than they can earn in one

Sick Leave Year.

(D) Accrued, But Unused Short-Term Sick Leave/Carry Over – Earned, but unused Short-

Term Sick Leave may not be carried over from year to year. At the end of the Sick Leave Year, all

earned, but unused Short-Term Sick Leave for employees will be converted to Extended Personal Sick

Leave, as defined below. No payment is made for any accrued, but unused Short-Term Sick Leave at the

termination of employment.

(E) Grandfather Provision for Sick or Funeral Leave earned previous to December 1, 1989 -

Employees who earned and accumulated sick and funeral pay under the policy in effect prior to December

1, 1989 can carry this time forward and use it for any purpose appropriate under that policy. Under the

policy, employees could accumulate up to thirty (30) sick or funeral days. Uses include personal illness

or injury, funeral leave, maternity, serious illness in the immediate family, three to one (3:1) conversion

for vacation, one-third payment at termination or full payment at retirement when receiving an IMRF

pension. The sick or funeral leave earned prior to December 1, 1989 may be carried over from year to

year and employees may use it per the policy guidelines as stated above.

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(F) Extended Personal Sick Leave Accumulation - Eligible employees will be credited with

one (1) day of Extended Personal Sick Leave per month after the completion of six (6) months of

continuous County employment. Earned, but unused Extended Personal Sick Leave will carry over from

year to year and may accumulate to a maximum of 240 days. After the accumulation of 240 days of

Extended Personal Sick Leave, the employee ceases to accrue any more such days until the balance

reduces below the 240-day cap.

(G) Extended Personal Sick Leave Utilization - Unlike the County’s Short-Term Sick Leave

policy, Extended Personal Sick Leave is intended to provide employees with salary continuation during

periods when the employee is unable to work for an extended period of time. Extended Personal Sick

Leave is intended to be the County’s short-term disability plan and is to be used during periods of short-

term disability due to the employee’s personal injury, illness or maternity to assist in providing continuing

wage benefits, to the extent such benefits have been earned. The County’s Extended Personal Sick Leave

plan is excluded from 820 ILCS 191/5.

An employee may utilize Extended Personal Sick Leave for himself/herself prior to utilizing

Short-Term Sick Leave if the employee has a serious health condition and is under a doctor’s care at

home or in the hospital. A doctor's certification is required to support the request for Extended Personal

Sick Leave.

An employee may convert up to three (3) days of Extended Personal Sick Leave to Short-Term

Sick Leave during a fiscal year to care for a spouse, the employee’s parents and the employee’s children

(biological and adopted).

(H) Extended Personal Sick Leave After Employment Terminates - No payment for earned,

but unused Extended Personal Sick Leave is made at termination. Under current IMRF rules, retiring

employees under IMRF qualify for up to one (1) year of additional pension service for accrued, but

unused Extended Personal Sick Leave at the rate of one month for every twenty days or fraction thereof

(1:20). To qualify for this pension credit, the effective date of the pension must be within sixty (60) days

of termination. This additional pension service credit provision applies solely to employees retiring with

an IMRF pension. Converted Extended Personal Sick Leave cannot be used to meet the requirements of a

minimum of eight (8) years for an IMRF pension or 35 years for a non-discounted pension under age 60.

Please note that IMRF determines what qualifies as and how to apply service credits for IMRF pension

purposes. Employees should obtain information about their individual pension benefits directly from

IMRF, whose rules take precedent over anything stated in this policy.

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Resolution No.

Recertifying Participation by Elected Officials in the Illinois Municipal Retirement Fund

Committee Flow: Human Services Committee, Finance and Budget Committee, Executive Committee, County Board Contact: Susan Brown, 630.208.3836

Budget Information:


If not budgeted, explain funding source: NA

Summary:

This resolution is adopted pursuant to IMRF Board Resolution 2017-02-13, requiring recertification of IMRF eligibility every two years for all elected positions. Since Kane County first joined the Illinois Municipal Retirement Fund in January 1945, seven (7) county-wide elected officials have been qualified for participation: Auditor, Circuit Clerk, Coroner, County Clerk, Recorder, Sheriff, State’s Attorney and Treasurer/Collector. The Kane County Board is re-affirming the hourly standard of 600 hours for these county-wide elected officials. Hours spent at meetings, preparing for meetings, in the office and actually conferring with constituents are counted as performance of duty and may be included in the IMRF hourly standard. Hours spent on-call or otherwise informally available to constituents do not count as performance of duty and should not be included in the IMRF hourly standard.

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

RECERTIFYING PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND

WHEREAS, the County of Kane (Employer 3022) is a participant in the Illinois Municipal Retirement Fund; and

WHEREAS, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for 600 hours or more per year; and

WHEREAS, this government body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination for the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund; and

WHEREAS, this governing body has previously determined on January 1, 1945, that the positions of elected officials including Auditor, Circuit Clerk, County Clerk, Recorder, Sheriff, State’s Attorney and Treasurer/Collector qualify for membership in IMRF; and

WHEREAS, IMRF Board Resolution 2017-02-13 requires recertification of IMRF eligibility every two years for all elected positions and the County Board must pass a resolution before September 1, 2017 recertifying that persons in the position of elected official are expected to work at least 600 hours annually.

NOW, THEREFORE, BE IT RESOLVED that the Kane County Board finds the following elected positions qualify for membership in IMRF and certifies that persons elected to such positions are expected to work at least 600 hours annually:

Title of Elected Position Date Position Originally Date of Recertification Became Qualified Auditor 01/01/1945 4/11/2017 Circuit Clerk 01/01/1945 4/11/2017 Coroner 01/01/1945 4/11/2017 County Clerk 01/01/1945 4/11/2017 Recorder 01/01/1945 4/11/2017 Sheriff 01/01/1945 4/11/2017 State’s Attorney 01/01/1945 4/11/2017 Treasurer/Collector 01/01/1945 4/11/2017



Vote:

17-05 IMRF Elect Officials


Resolution No.

Authorizing Appointment of IMRF Interim Authorized Agent

Committee Flow: Human Services Committee, Executive Committee, County Board Contact: Susan Brown, 630.208.3836

Budget Information:


If not budgeted, explain funding source:

Summary:

The resolution appoints an IMRF Interim Authorized Agent made necessary by the departure of the Executive Director of the Department of Human Resource Management. All IMRF employers have one designated Authorized Agent.

Packet Pg. 53

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING APPOINTMENT OF IMRF INTERIM AUTHORIZED AGENT

WHEREAS, the governing body of an IMRF employer can appoint any qualified party as the employer's IMRF Authorized Agent; and

WHEREAS, the governing body makes the appointment by adopting a resolution; and WHEREAS, the clerk or secretary of the governing body must certify the appointment. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, the appointment of the

Assistant Director of the Department of Human Resource Management as the interim IMRF Authorized Agent.



Vote:

17-05 IMRF Authorized Agent

Packet Pg. 54

Documents

Agenda - Friday, April 21, 2017 - Kane County, Illinois › Lists › Events... · 02/14/2017 02/23/2017 02/23/2017 03/06/2017 850.00 Account 53100 - Conferences and Meetings Totals