AGENDA February 10, 2014 2:00 p.m. Fayetteville Town ... · Stetement of Fi¡'¡ancial fnterest for the prev¡ous calendar year shali be filed by January 31't of each ... or water

AGENDA

ADVERTISING AND PROMOTION COMMISSION

February 10, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order – Ching Mong

II. Nomination to fill expired term ending March 31, 2018

One application – Ching Mong

III. Reports A.Approval of minutes for January, 2014 B.Financial Report

1. HMR Revenues – Marilyn Heifner 2. Financial Statements – Jerri Kuburich 3. Update from City Attorney re: delinquent tax collection efforts – Kit

Williams C. Departmental Reports 1. Clinton House Museum 2. CVB 3. Town Center 4. Executive Director D. Agency Report – Drew Finkbeiner

IV. Old Business A. UA Representatives – Funding Special Projects

V. New Business

VI. Other Business

VII. Adjourn

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State statute S2f -8-70f (a) requires the following persons shall file a written Statement of Financial lnterest TheStatement of Financial lnterest for the previous calendar year shall be filed by January 31st of each year by the followingboards or commissions: Advertising and Promotion Gommission, Airport Board, Givil Service Gommission, PlanningCommission, Research Park Authority Board, Utility Board, or Water or Sewer Board.

lf you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form whichmay be obtained on our website at accessfayetteville.org

lf you have any questions you may contact the City Glerk's office at 575-8323 or by email citv [email protected]

Office Use Only:Term Begins:

Term Expires:

Terminated:

Appointed:

Replaced:

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State stâtute $21-E101 {a) neguires the fol[owing per€ons shall flle a wrítten StatemenÉ of Ëinancial tnteresÉ TheStetement of Fi¡'¡ancial fnterest for the prev¡ous calendar year shali be filed by January 31't of each yèer by the followingboards or commissions: Advertising and Promotion Comrnission, Airport Board, Civil Service Cornmission, Flanningcommission, Research Park Authority tsoard, uti¡¡ty Board, or water or sewer Board.

lf you are applying for the Planning Commission you must also complete and submit a Reel Estete Holdings Form whichnìav be obtained GÍì õrJíwebs¡te aÉ accessfa'ue**evílle-e,rc

lf you have any questions you may contact the City Glerk's office at 575-8323 or by ema¡l citv [email protected]

Office Use Only:Term Begins:

Term Expires:

Teminated:

Appointed:

Replaced:

ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING February 10, 2014 Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Matthew Petty, Justin Tennant, and Hannah Withers Commissioner Absent: Bobby Ferrell Staff Present: Marilyn Heifner, Sandra Bennett, Jerri Kuburich CALL TO ORDER Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on February 10 at 2:05 p.m. APPROVAL OF THE MINUTES Moved by Withers, second by Petty to approve the January 2014 minutes. Motion carried. FINANCIAL REPORTS Marilyn Heifner reported that the HMR tax for January was 202,477, a decrease of 4.10% from last January. Weather has been a contributing factor with lots of snow and ice. Jerri Kuburich reviewed the financials for the Commission. Audit is scheduled for March with final report due to the city April 1. Moved by Tennant, second by Freeman to approve the financials. Motion carried. DELINQUENT TAX COLLECTIONS Kit Williams reported that the City Prosecutor collected $2,039.58 in overdue HMR taxes in January. Two of the thirty cases were closed. Three cases show that no HMR taxes are owed, but the cases are still being prosecuted. Sixteen cases showed a failure to turn in forms. DEPARTMENTAL REPORTS CLINTON HOUSE MUSEUM The Museum hasted 173 visitors. The Museum and the house were featured in the C-Span First Ladies series. CVB Fayetteville Bulldog Classic and Ozark Challenge Tournament were held in January with an economic impact of $555,885. Seven future events were booked with an economic impact of over $4 million. TOWN CENTER

Twenty-two contracts ($67,650.00) were returned, an increase of 69% over last year. Sixteen events were completed, a 60% increase. Sales were $52,850.00, a 57% increase and collections were up 40%, $45,897.71. AGENCY REPORT Drew Finkbeiner announced that the agency was working on the approved media plan placement, the Visual Arts guide, and the 2014 Insider’s Guide. OLD BUSINESS Special Funding Guidelines Discussion on special funding guidelines included:

1) Requiring a one to one match – Petty 2) Seed money and year round funding for arts programming – Making events self-

sustainable. Should criteria only be heads in beds? – Withers 3) Funding for-profit events in the beginning is acceptable. Sunset limits and

percentages for those. Nonprofit events should be exceptions – they should be based on a yearlong performance base – Freeman

4) Commissioners should not put themselves in a box that would not allow exceptions to restrictions – Mong

5) Funding based on descending scale of the original request – Tennant 6) Clarification of when funding could be asked for – get one period, sit one out –

Petty 7) Each event is on a different scale – favoring less restrictions, not more - Behrend 8) Sunsets on funding – budgets should be available – Petty 9) Possible sunsetting – 100%, 75%, 50% - Behrend 10) Three year sunset unless event is sponsored by a Commissioner to bring before

the Commission on the 4th year. – Petty 11) Favors sunset rule and Exceptions List for those who have a compelling

argument for funding. Return on investment- culturally and financially – Tennant

12) No limitations on funding for the first three years – Behrend 13) Favors no cap and allow anyone to ask for more – Mong

Petty moved that a sunset of 3 years be adopted, second Withers. Motion carried. Petty moved that the Commission adopt a yearly funding cap of $30,000 per organization. Died for lack of a second. Petty moved to encourage a 1 to 1 match, which could be in kind, staff, labor, and that that be put on the application, second Behrend. Tennant said this should be a discussion point for Commissioners and not a requirement. It was decided that the guidelines would be changed to say “The A & P Commission encourages a 1 to 1 match. Please indicate how that will be accomplished.” Administratively the process of funding will be changed to have the applications due April 1, funding requestors will be at the April meeting to defend their funding requests, and the Commissioners will vote on the requests in May.

14) Petty favors sending a strong signal that the Commission wants to fund new events.

15) New event funding and encouraging matching funding would accomplish the concerns he has heard expressed by the public – Tennant

16) Petty wants to make sure that the funding guidelines are clear to everyone. “Request funding once a year”. If an organization is funded in October, the organization will be unable to apply in April.

17) The University should follow the exception rule. Petty said the changes in rules will change the culture of the Commission. Freeman moved to change the wording of the funding from “an organization may only apply once a year” to “an event may apply only once a year, second by Withers. Motion carried. Withers said she has an issue with funding UA events, when they can cover the costs of any of those events and they aren’t proving a need for A & P funding. She asked “What does our money do for them?” Behrend said it’s a thank You for UA bringing events here and he pointed out the additional hotel rooms and meals that were consumed by UA event participants and spectators, which clearly impact the HMR tax. Tennant said that this discussion was coming when we look at every event on a case by case basis and determine when we give out grants and who we give them to. We will invite the UA Athletics Department to speak to the Commission at the March meeting. Administratively, a change in the Guidelines will be made from “Complete financials are mandatory” to “financials are available on request”. Event financials will be required. NEW BUSINESS None There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission

Current Year HMR Collected (2120.0912.4101.00) 196,906.61$ Prior Year Collected (2120.0912.4101.01) 6,114.96$ First Security Investment Interest Revenue (2120.0912.4708.00) 634.76$

Total Revenues 203,656.33$

Annual Bond Audit Expense (2120.9120.7602.60) -$ Collection Expense (2120.9120.5333.00) (4,060.43)$ Bank of OK Quarterly Fee (2120.9120.5712.00) -$ Town Center Bond Payment (2120.9120.5712.00) (55,801.58)$ 2012 Property Taxes on Town Center (2120.9120.7602.60) -$

Total Expenses (59,862.01)$

Total Check to A&P 143,794.32$

~ This report represents HMR collections through the end of the month.These figures may include past due amounts.

For month of February 2014Advertising and Promotion Commission

\filename

City of Fayetteville, ArkansasMonthly HMR Tax Collections 2010-2013

2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over

HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year

January $179,546 $205,939 14.70% 211,138 2.52% 202,477$ -4.10%

February $158,037 $178,289 12.81% 187,562 5.20% 203,022$ 8.24%

March $169,093 $201,015 18.88% 213,526 6.22%

April $187,976 $217,840 15.89% 228,865 5.06%

May $188,149 $203,966 8.41% 228,289 11.93%

June $205,700 $222,062 7.95% 218,829 -1.45%

July $205,438 $214,750 4.53% 227,971 5.79%

August $189,839 $202,624 6.73% 206,873 2.10%

September $195,427 $215,653 10.35% 226,103 4.85%

October $214,713 $241,017 12.25% 243,129 0.01%

November $203,529 $210,335 3.34% 231,456 10.04%

December $202,027 $208,518 3.21% 210,064 0.74%

Total $ $2,299,473 $2,522,008 9.68% $2,633,805 4.43% 405,498$ 1.71%

Feb 28, 14

ASSETSCurrent Assets

Checking/Savings09500 · Cash

10000 · CVB Cash in Register 100.0010100 · CHM Cash In Register 100.0010200 · Arvest A&P General #4856 1,828.5010300 · 1st Security A&P General #8714 498,017.5610400 · 1st Security Fayetteville TC 154,232.6210500 · 1st Security Clinton House 3,229.0010600 · 1st Security CVB # 8730 37,589.7210700 · Arvest Payroll Account #4636 15,322.37

Total 09500 · Cash 710,419.77

Total Checking/Savings 710,419.77

Other Current Assets11400 · Due From Other Funds 22,541.4811500 · Prepaid Expenses 8,315.1713000 · Investments

13100 · Investment Adj. to Market -3,968.6313000 · Investments - Other 1,787,575.59

Total 13000 · Investments 1,783,606.96

13110 · Accrued Interest 1,577.29

Total Other Current Assets 1,816,040.90

Total Current Assets 2,526,460.67

Other Assets14500 · Capital Assets

15000 · Furniture and Fixtures 34,550.0115100 · Equipment 134,098.6215500 · CVB Building 930,569.0215510 · CVB Land 198,621.0015600 · Building Additions 472,538.7217300 · Accumulated Depreciation -442,448.53

Total 14500 · Capital Assets 1,327,928.84

Total Other Assets 1,327,928.84

TOTAL ASSETS 3,854,389.51

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

20000 · Accounts Payable 8,182.45

Total Accounts Payable 8,182.45

Other Current Liabilities23002 · Colonial Life& Acc Ins. Payabl 45.7724000 · Payroll Liabilities 7,753.5424500 · Due to Other Funds 4,049.5424700 · Accrued expenses 3,938.4924800 · Deferred Revenue 110,638.17

Total Other Current Liabilities 126,425.51

Total Current Liabilities 134,607.96

Total Liabilities 134,607.96

Equity39005-2 · Reserve for UA Performance Hall 500,000.0039005 · Fund Balance 3,212,739.18Net Income 7,042.37

4:58 PM Fayetteville A & P Commission03/05/14 Balance SheetAccrual Basis As of February 28, 2014

Page 1

Feb 28, 14

Total Equity 3,719,781.55

TOTAL LIABILITIES & EQUITY 3,854,389.51

4:58 PM Fayetteville A & P Commission03/05/14 Balance SheetAccrual Basis As of February 28, 2014

Page 2

Modified Accrual Fayetteville A P Commission

Preliminary Statement of Budget, Revenue Expense February YTD 2014

Revenue

40000 · Hotel, Motel, Restaurant Taxes

40200 · PY Hotel, Motel, Restaurant Tax

40600 · Rental Income

40700 · 1st Thursday Income

40800 · Other Income

41000 · Parking Revenue

41001 · Parking Lease

41200 · Gift Shop Sales

41300 · Visitor Store

41400 · Partership Income

41600 · Admission Revenue

41700 · Health Reimbursement

42000 · Special Projects

42600 · Interest Income Investments

42800 · Interest Income Checking

42900 · Visitor Guide Ad Income

43200 · LOTO Income

98000 · Transfer In

Total Revenue

Cost of Goods

50000 · Cost of Goods

Total COG

Gross Profit

Expenditures

60400 · Bank Service Charges

CONSOLIDATED A & P COMMISSION

2014 2014 Balance Monthly Monthly 2013 YTD

Annual Budget Accum Budget Actual of Budget Budget Actual Actual

2,611,138 398,700 376,435 2,234,703 187,562 196,907 371,511

0 0 29,163 -29,163 0 6,115 27,189

440,976 71,080 35,000 405,976 37,040 21,025 68,187

36,000 12,000 0 36,000 0 0 10,240

650 50 918 -268 0 300 466

7,071 1,286 0 7,071 803 0 2,765

11,221 3,554 500 10,721 250 250 750

5,400 350 499 4,901 100 306 415

38,000 2,500 2,388 35,612 1,500 1,185 3,769

0 0 0 0 0 0 2,000

11,650 800 1,201 10,449 450 553 735

8,880 1,480 1,421 7,459 740 711 0

28,532 4,756 1,255 27,277 2,378 1,255 0

11,850 1,980 635 11,215 990 635 860

3,600 596 591 3,009 298 279 966

40,000 0 8,000 32,000 0 4,500 8,450

0 0 0 0 0 0 250

454,465 0 0 454,465 0 0 0

3,709,433 499,132 458,005 3,251,428 232,111 234,019 498,552

23,000 4,000 2,253 20,747 4,000 1,314 2,231

23,000 4,000 2,253 20,747 4,000 1,314 2,231

3,686,433 495,132 455,752 3,230,681 228,111 232,706 496,321

200 20 0 200 0 0 0

February

Page 1 of 15



61000 · Signage-Tourism

61500 · Credit Card Discounts

62500 · Advertising & Marketing

62600 · Brochures

62700 · Website Update

63000 · Accounting & Legal Fees

63100 · Audit Expense

63300 · Insurance Expense

64000 · Office Expense

64100 · Visitor Store Expense

64200 · Marketing Expense

64500 · Insurance - Building

64900 · Office Supplies

65000 · Insurance & Health Benefits

65500 · 408 (K) Company Match

66000 · Car Allowance

66500 · Telephone Expense / Internet

67000 · Postage & Shipping Expense

67100 · Tracking Software

67200 · Repairs and Maintenance

68100 · Rent

68400 · Maintenance / Lawn

68500 · Repairs & Maintenance Expense

68600 · Peace Fountain Maintenance

68700 · Linens

69500 · Publication & Dues

70000 · Travel / Training Expense

70500 · Taxes & Licenses

71000 · Collections Expense

72000 · Payroll Tax Expense

72500 · Depreciation Expense




February

12,000 2,000 604 11,396 1,000 604 4,710

9,300 1,500 445 8,855 750 196 1,362

401,000 35,000 45,777 355,223 25,000 43,616 85,249

175,000 13,000 3,353 171,647 5,000 3,353 33,514

29,537 0 0 29,537 0 0 0

12,000 2,000 0 12,000 1,000 0 250

10,000 0 0 10,000 0 0 0

0 0 0 0 0 0 0

19,950 2,600 2,875 17,075 1,300 959 5,171

0 0 0 0 0 0 0

0 0 0 0 0 0 0

12,000 0 0 12,000 0 0 0

0 0 0 0 0 0 0

96,756 15,764 15,041 81,715 7,882 7,229 9,747

17,269 2,752 2,075 15,194 1,376 1,037 2,274

3,600 600 600 3,000 300 300 600

18,360 3,056 2,270 16,090 1,528 1,497 2,656

19,260 2,100 3,755 15,505 2,000 1,062 3,121

14,295 0 0 14,295 0 0 0

1,500 0 0 1,500 0 4,390 0

12,000 12,000 12,000 0 0 0 12,000

8,000 0 0 8,000 0 0 0

137,500 23,500 15,439 122,061 12,250 1,705 17,228

7,500 1,250 194 7,306 625 194 0

27,926 4,426 2,104 25,822 2,350 77 1,682

15,815 10,500 11,502 4,313 200 10,134 12,425

67,148 21,183 19,045 48,103 6,895 2,631 13,040

6,600 366 423 6,178 183 75 1,235

49,648 0 8,110 41,538 0 4,060 7,974

49,075 8,348 7,842 41,233 4,490 4,051 8,857

20,000 3,330 0 20,000 1,665 0 11,911

Page 2 of 15



73000 · Convention Development

76500 · Contract Labor

77500 · Salaries Expense

78000 · Electric Utilities

78100 · Gas Utility

78200 · Water Utilitiy

78300 · Cabling

78400 · Recycling

78500 · Security

78600 · Airport Advertising

78700 · Minor Equipment

78800 · Airport Info Booth

89000 · Other Expense / Unallocated

94300 · LOTO Special Project

95000 · Misc. Special Projects - Other

95010 · 1st Thursday


96500 · Special Funding

96600 · Sound System for the Square

96000 · UA Performance Hall

97000 · Bond Payments - Town Center

97100 · Trustee Expense

99000 · Transfer Out

Total Expenditures

Excess of Revenues over Expenditures




February

62,750 5,550 2,598 60,152 5,000 1,561 21,569

48,800 8,032 5,836 42,965 4,116 3,576 8,603

559,957 89,088 88,257 471,700 44,544 45,718 86,557

74,217 12,789 9,428 64,790 6,498 7,769 10,391

11,035 5,173 5,899 5,136 2,504 2,949 6,812

10,601 1,490 1,360 9,241 761 703 1,536

0 0 0 0 0 0 0

0 0 0 0 0 0 0

4,475 746 314 4,161 373 22 502

7,140 0 2,250 4,890 0 0 0

174,500 90,500 10,532 163,968 35,500 9,142 1,660

5,200 1,200 1,200 4,000 1,200 1,200 1,200

0 0 0 0 0 0 0

10,000 0 0 10,000 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

318,750 4,000 55,983 262,767 2,000 8,755 51,239

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

669,636 111,606 111,603 558,033 55,803 55,802 112,457

6,000 1,500 0 6,000 0 0 1,125

470,132 0 0 470,132 0 0 0

3,686,432 496,969 448,710 3,237,722 234,093 224,367 538,657

1 -1,837 7,042 -7,041 -5,982 8,339 -42,336

Page 3 of 15



Revenue



















Total Revenue

Cost of Goods


Total COG

Gross Profit

Expenditures


FAYETTEVILLE A & P



2,611,138 398,700 376,435 2,234,703 187,562 196,907 371,511

0 0 29,163 -29,163 0 6,115 27,189

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

8,880 1,480 1,421 7,459 740 711 0

0 0 0 0 0 0 0

11,850 1,980 635 11,215 990 635 860

2,000 332 436 1,564 166 202 636

40,000 0 3,900 36,100 0 400 0

0 0 0 0 0 0

0 0 0 0 0 0 0

2,673,868 402,492 411,990 2,261,878 189,458 204,969 400,196

0 0 0 0 0 0 0

0 0 0 0 0 0 0

2,673,868 402,492 411,990 2,261,878 189,458 204,969 400,196

0 0 0 0 0 0 0

February Year To Date

Page 4 of 15






62600 · Brochures

















68100 · Rent




68700 · Linens







FAYETTEVILLE A & P




12,000 2,000 604 11,396 1,000 604 4,710

0 0 0 0 0 0 0

400,000 35,000 45,666 354,334 25,000 43,616 85,249

175,000 13,000 3,353 171,647 5,000 3,353 33,514

29,537 0 0 29,537 0 0 0

12,000 2,000 0 12,000 1,000 0 250

10,000 0 0 10,000 0 0 0

0 0 0 0 0 0 0

1,000 200 675 325 100 21 2,175

0 0 0 0 0 0 0

0 0 0 0 0 0 0

12,000 0 0 12,000 0 0 0

0 0 0 0 0 0 0

24,570 4,028 4,117 20,453 2,014 2,013 1,923

5,129 816 696 4,433 408 348 570

3,600 600 600 3,000 300 300 600

0 0 668 -668 0 668 0

19,000 2,000 3,562 15,438 2,000 1,062 2,933

0 0 0 0 0 0 0

0 0 0 0 0 4,390 0

0 0 0 0 0 0 0

7,500 0 0 7,500 0 0 0

75,000 12,500 4,990 70,010 6,250 0 1,187

7,500 1,250 194 7,306 625 194 0

0 0 77 -77 0 77 0

13,965 10,300 10,424 3,541 0 10,125 10,295

13,095 4,000 217 12,878 4,000 22 1,488

0 0 108 -108 0 108 0

49,648 0 8,110 41,538 0 4,060 7,974

13,886 2,208 2,793 11,093 1,104 1,389 2,182

20,000 3,330 0 20,000 1,665 0 11,911

Page 5 of 15









78300 · Cabling

78400 · Recycling

78500 · Security















Total Expenditures


FAYETTEVILLE A & P




0 0 -91 91 0 0 0

0 0 0 0 0 0 0

173,580 27,600 31,410 142,170 13,800 15,837 22,074

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

7,140 0 2,250 4,890 0 0 0

165,000 90,000 10,532 154,468 35,000 9,142 103

5,200 1,200 1,200 4,000 1,200 1,200 1,200

0 0 0 0 0 0 0

10,000 0 0 10,000 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

262,750 0 52,923 209,827 0 6,173 45,286

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

669,636 111,606 111,603 558,033 55,803 55,802 112,457

6,000 1,500 0 6,000 0 0 1,125

470,132 0 0 470,132 0 0 0

2,673,868 325,138 296,681 2,377,187 156,269 160,503 349,207

0 77,354 115,309 -115,309 33,189 44,466 50,989

Page 6 of 15



Revenue



















Total Revenue

Cost of Goods


Total COG

Gross Profit

Expenditures


CLINTON HOUSE



0 0 0 0 0 0 0

0 0 0 0 0 0 0

500 0 0 500 0 0 0

0 0 0 0 0 0 0

650 50 0 650 0 0 166

0 0 0 0 0 0 0

0 0 0 0 0 0 0

5,400 350 499 4,901 100 306 415

0 0 0 0 0 0 0

0 0 0 0 0 0 0

11,650 800 1,201 10,449 450 553 735

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

150 24 8 142 12 2 33

0 0 0 0 0 0 0

0 0 0 0 0 0 0

81,777 0 0 81,777 0 0 0

100,127 1,224 1,707 98,420 562 861 1,349

5,000 2,000 124 0 2,000 124 0

5,000 2,000 124 0 2,000 124 0

95,127 -776 1,583 98,420 -1,438 737 1,349

0 0 0 0 0 0 0


Page 7 of 15






62600 · Brochures

















68100 · Rent




68700 · Linens







CLINTON HOUSE




0 0 0 0 0 0 0

1,200 200 8 1,192 100 57 206

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

3,550 500 97 3,453 250 17 478

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

8,022 1,304 1,366 6,656 652 652 950

1,172 186 186 986 93 93 178

0 0 0 0 0 0 0

1,638 270 208 1,430 135 104 223

0 0 0 0 0 0 0

0 0 0 0 0 0 0

1,500 0 0 1,500 0 0 0

12,000 12,000 12,000 0 0 0 12,000

500 0 0 500 0 0 0

0 500 162 -162 500 80 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

200 200 210 -10 200 0 430

3,000 1,000 163 2,837 0 59 1,093

1,200 200 17 1,183 100 -2 0

0 0 0 0 0 0 0

4,044 640 549 3,495 328 275 614

0 0 0 0 0 0 0

Page 8 of 15









78300 · Cabling

78400 · Recycling

78500 · Security















Total Expenditures


CLINTON HOUSE




0 0 0 0 0 0 0

11,400 1,800 1,310 10,090 1,000 710 720

39,095 6,204 6,206 32,889 3,102 3,103 5,935

1,408 156 116 1,292 70 116 139

1,232 546 455 777 296 227 364

1,691 90 87 1,604 45 43 87

0 0 0 0 0 0 0

0 0 0 0 0 0 0

275 46 44 231 23 22 22

0 0 0 0 0 0 0

2,000 500 0 2,000 500 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

95,127 26,342 23,184 71,943 7,394 5,556 23,439

0 -27,118 -21,601 26,477 -8,832 -4,819 -22,090

Page 9 of 15



Revenue



















Total Revenue

Cost of Goods


Total COG

Gross Profit

Expenditures


TOWN CENTER



0 0 0 0 0 0 0

0 0 0 0 0 0 0

440,476 71,080 35,000 405,476 37,040 21,025 68,187

0 0 0 0 0 0 0

0 0 0 0 0 0 0

7,071 1,286 0 7,071 803 0 2,765

11,221 3,554 500 10,721 250 250 750

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

28,532 4,756 1,255 27,277 2,378 1,255 0

0 0 0 0 0 0 0

1,200 200 112 1,088 100 58 224

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

488,500 80,876 36,867 451,633 40,571 22,588 71,926

0 0 0 0 0 0 0

0 0 0 0 0 0 0

488,500 80,876 36,867 451,633 40,571 22,588 71,926

0 0 0 0 0 0 0


Page 10 of 15






62600 · Brochures

















68100 · Rent




68700 · Linens







TOWN CENTER




0 0 0 0 0 0 0

5,400 900 297 5,103 450 0 671

1,000 0 0 1,000 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

5,400 900 1,083 4,317 450 630 842

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

32,088 5,216 5,462 26,626 2,608 2,608 3,075

5,720 914 642 5,078 457 321 647

0 0 0 0 0 0 0

7,410 1,234 599 6,811 617 0 1,639

260 100 128 132 0 0 182

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

60,000 10,000 10,198 49,802 5,000 1,625 14,633

0 0 0 0 0 0 0

27,926 4,426 2,027 25,899 2,350 0 1,682

150 0 0 150 0 0 1,250

5,000 3,000 6,294 -1,294 0 1,845 593

5,000 166 196 4,804 83 -27 1,210

0 0 0 0 0 0 0

16,041 2,572 2,336 13,705 1,286 1,168 2,438

0 0 0 0 0 0 0

Page 11 of 15









78300 · Cabling

78400 · Recycling

78500 · Security















Total Expenditures


TOWN CENTER




0 0 0 0 0 0 0

37,400 6,232 4,526 32,875 3,116 2,866 7,883

166,207 26,390 26,390 139,817 13,195 13,195 23,560

67,384 11,583 7,327 60,057 5,903 5,668 9,226

9,803 4,627 5,444 4,359 2,208 2,722 6,448

8,110 1,270 1,177 6,933 651 610 1,351

0 0 0 0 0 0 0

0 0 0 0 0 0 0

4,200 700 270 3,930 350 0 480

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

24,000 4,000 3,059 20,941 2,000 2,581 3,763

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

488,499 84,230 77,455 411,044 40,724 35,813 81,573

1 -3,354 -40,588 40,589 -153 -13,225 -9,647

Page 12 of 15



Revenue



















Total Revenue

Cost of Goods


Total COG

Gross Profit

Expenditures


VISITOR CENTER



0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

36,000 12,000 0 36,000 0 0 10,240

0 0 918 -918 0 300 300

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

38,000 2,500 2,388 35,612 1,500 1,185 3,769

0 0 0 0 0 0 2,000

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

250 40 35 215 20 16 73

0 0 4,100 -4,100 0 4,100 8,450

0 0 0 0 0 0 250

372,688 0 0 372,688 0 0 0

446,938 14,540 7,442 439,496 1,520 5,602 25,082

18,000 2,000 2,129 0 2,000 1,190 2,231

18,000 2,000 2,129 0 2,000 1,190 2,231

428,938 12,540 5,312 439,496 -480 4,412 22,851

200 20 0 200 0 0 0


Page 13 of 15






62600 · Brochures

















68100 · Rent




68700 · Linens







VISITOR CENTER




0 0 0 0 0 0 0

2,700 400 139 2,561 200 139 486

0 0 110 -110 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

10,000 1,000 1,020 8,980 500 291 1,676

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

32,076 5,216 4,097 27,979 2,608 1,956 3,800

5,248 836 551 4,697 418 275 878

0 0 0 0 0 0 0

9,312 1,552 795 8,517 776 725 794

0 0 64 -64 0 0 6

14,295 0 0 14,295 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

2,500 500 89 2,411 500 0 1,408

0 0 0 0 0 0 0

0 0 0 0 0 0 0

1,500 0 868 632 0 9 450

46,053 13,183 12,371 33,682 2,895 705 9,867

400 0 101 299 0 -4 25

0 0 0 0 0 0 0

15,104 2,928 2,164 12,940 1,772 1,220 3,621

0 0 0 0 0 0 0

Page 14 of 15









78300 · Cabling

78400 · Recycling

78500 · Security















Total Expenditures


VISITOR CENTER




62,750 5,550 2,689 60,061 5,000 1,561 21,569

0 0 0 0 0 0 0

181,075 28,894 24,252 156,823 14,447 13,584 34,988

5,425 1,050 1,985 3,440 525 1,985 1,026

0 0 0 0 0 0 0

800 130 95 705 65 50 98

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

7,500 0 0 7,500 0 0 1,557

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

32,000 0 0 32,000 0 0 2,190

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

428,938 61,259 51,390 377,548 29,706 22,495 84,438

0 -48,719 -46,078 61,948 -30,186 -18,083 -61,588

Page 15 of 15

Departmental GorrespondenceARKANSAS

KitWilliamsCity Attorney

Jason B. KelleyAssistant City Attorney

TO: Mayor ]ordanA&P Commissioners

CC: Casey ]ones, Prosecuting Attorney

FROM: Kit Williams, City Attorney

DATE: March 4,201.4

RE: Overdue HMR collection efforts

The City Prosecutor's Office collected $1-,680.53 in overdue, unpaidHotel, Motel and Restaurant taxes during February,20'J,4 for a yeff to datecollection of 93,720.11,. A copy of the City Prosecutor's Office memo isattached. Only a single restaurant manager paid the complete delinquentbalance and had the case closed. Three other cases show a zero delinquentbalance but have either an active criminal summons or trail date scheduled.

The City Prosecutor's Office is currently prosecuting 1,4 restaurantmanagers who have failed to remit the required HMR tax forms to theCity's Accounting Department. At least twelve of the prosecutions involveclosed businesses.

CLINTON K. JONESCITY PROSECUTORBRIAN THOMAS

DEPUTY CITY PROSECUTOR

TO:

FROM:

DATE:

RE:

1. Bariola's Pizza

2. Buck Nekkid BBQ

MANDY FINKLEAOFFICE ADMINISTRATOR

E-mail : [email protected]¡lle.ar.usPHONE: (479) s75€377

(/179) 5754378Hot Checks: (479) 5754254

FAX#: (479) 57s€373OFFICE OF CITY PROSECUTOR

MEMO

K. WilliamsFayefteville City Attorney

Casey JonesFayetteville City Prosecutor

March 312014

Status of Active HMR cases

t When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance

the Criminal Summons remains active and is then routinely dismissed bythe Judge at arraignment if the Defendantis still current and not in violation.

J.

4.

5.

6.

Bucks of Asia

Cable CarPizza

Cafe Delt¿ SoulBusiness Closed

Celi's True MexicanCuisineBusiness Closed

Dickson Street Social Club

Domino's PizzaBusiness Closed

Mark E. Howard

Florentino Sanchez Jr.

MarcyL.Zahïr

Quyen T. Ho

RayA. Reynolds

Michael L. Vaughn

Jose A. Oseguera

Stephen J. SchleiffDaniel C. Sellers

Lloyd W. Hardison

Paid: $ -0-Delinquent Balance: $ 1,590.00

Active Criminal SummonsActive Criminal SummonsDelinquent Balance: No Forms

Active Criminal SummonsDelinquent Balance: No Forms

Paid: 381.90Delinquent Balance: -0-Case Closed

Paid: -0-Delinquent Balance: $1,006.1 1

Paid: -0-Delinquent Balance: No Forms

Active Criminal SummonsActive Criminal SummonsDelinquent Balance: No Forms

Trial Date: 3ll9ll4Paid: $ 150Delinquent Balance: S 2690.66

7.

8.

Telecommunication Device for the Deaf TDD (479) 521-1316 176 South Church, Suite 2 - Fayetteville, AR72701

Kit IVilliamsMarch 3,2014Page2

9. Hogwild Pizzena David S. Mackey Active Criminal Summons

Business Closed Delinquent Balance: No Forms

10. Louie's Grill & Bar Mark S. Martinez Trial: 5l2lll4Business Closed Delinquent Balance: No Forns

11. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons

Business Closed Terry L. Morrison Trial Date: l/l5ll4 - SettledDelinquent Balance: No Forms

12. MezzaLvna Juan F. Barcenas Active Criminat SummonsPaid: 598.63Delinquent Balance: No Forms-Aug.

13. Mordours Pizza Mark E. Howard Paid: -0-Delinquent Balance: 5800.00

14. Pesto Café Stephen M. Glenn Trial Date: 315/14

Delinquent Balance: -0-

15. Pho Quyen Quyen T. Ho Active Criminal SummonsDelinquent Balance: No Forms

16. Rogue Pizza John M. Dortch Active Criminal SummonsDelinquent Balance: No Forms

17. Rolling Pin Express Gayle O. Teague Arraignment: 3ll4ll4Delinquent Balance: No Forms

18. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal SummonsBusiness Closed Delinquent Balance: No Forms

19. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 4/2114.Business Closed Paid: $ 50

Delinquent Balance: $ 3,817.60

20. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of CourtChina Garden Delinquent Balance: $3,090.00Businçssçs Closed

21. Shipley Donuts Sou Sokunthea Active Criminal SurnmonsDelinquent Balance: No Forms

22. Sipamouane Twin Kitchen Jeftey Sipamouane Active FTAS'WarrantDelinquent Balance: No Forms

Kit WilliamsMarch 3,2014Page 3

23. Spring Rolls LukeN. Nguyen Active Cdminal SummonsPaid: $ 500Delinquent Balance: S 2,021

24. Sumo Sushi & Steak Seung H. Kang Active Criminal SummonsBusiness Closed Jong P. Park Active Criminal Summons

Delinquent Balance: No Forms

25. Tim's Pizza(North) Michael A. Stephens Active Criminal SummonsBusiness Closed Delinquent Balance: -0-

26. Uncle Gaylord's Hiram F. Brandon Active ContemptBusiness Closed Delinquent Balance: $508.12

27. WoWJapanese Bistro ChongN. Kitu Active FTA WarantBusiness Closed Delinquent Balance: 92,527.00

28. WS BBQ William H. Carr Active Criminal SummonsDelinquentBalance: -0-

rorAl: $ I, GSOL

CLINTON HOUSE MUSEUM

MONTHLY REPORT FEBRUARY 2014 The Clinton House Museum had a total of 132 visitors in February.

MUSEUM ACTIVITIES AND EVENTS: February 14th – Board of Directors Meeting February 15th – PRESIDENT CLINTON’S VISIT - The President came by the Clinton House after

the Razorback Basketball game honoring the Final Four teams and the 20th Anniversary of the 1994 NCAA Basketball Championship. The President was pleased to see the recent changes and said, “Y’all are doing a great job!”

February 17th – President’s Day – The Museum offered free admission and a chance to win a free t-

shirt by playing our Annual President’s Day Trivia Contest. We had a record number of entries and the winner was Stephanie Flores of Springdale.

Definite Bookings By Booking Date

February 2014Meeting Dates Attnd Peak Rooms $ Value

Tyson Invitational Indoor Track & Field 6,00002/14/2014

02/16/2014

2,223,540 800 1,600

Color Vibe

Color Blast 5K Run

4,00007/18/2014

07/19/2014

988,240 100 100

Regan/Bush Aggies

Annual National Reunion

3008/06/2014

08/09/2014

14,824 15 45

Banff Mountain Film Festival

World Tour Fayetteville

50009/12/2014

09/14/2014

185,295 50 100

CCT (Consumer Culture Theory)

Annual International Conference

25006/18/2015

06/21/2015

123,530 185 555

10,780 $3,535,429 5 MeetingsSub-Total for February 2,400

GRAND TOTAL 10,780 2,400 $3,535,429 5 Meetings

Printed: 3/4/2014 4:39PM Page 1 of 1

Completions by Meeting Date

Block

PickupMeeting Dates Attend Peak $ ValueFebruary 2014 CompletionRep

02/16/2014 1,880

02/14/2014 02/20/2014 1,600 800 6,000Tyson Invitational Indoor Track & Field

$2,223,540 MARLO

02/23/2014 410Natalie Jones Memorial Tournament

02/22/2014 02/27/2014 250 250 1,500Ozark Juniors Volleyball Club

$370,590 MARLO

1,850

2,290

Total for February 2 Groups Blocked

Picked Up

% Picked Up 123.78%

$2,594,130

2,290

1,850

123.78%% Picked Up

Picked Up

BlockedTotal for 2014 2 Groups $2,594,130

Printed: 3/4/2014 2:36PMPage 1 of 1

Inquiries By SourceFrom: 2/1/2014 To: 2/21/2014

InquiriesSource $/Inquiry

Showing: all records

386Midwest Living $0.00

306Travel Guides Free $0.00

268<<None Specified>> $0.00

224-7 Vacations $0.00

962

Page 1 of 1 3/4/2014 04:22 PM

Fayetteville Convention & Visitors Bureau21 S. Block ~ Fayetteville, AR 72701

Phone: (800) 766-4626, (479) 521-5776 ~ Fax: (479) 571-4731 ~ [email protected] ~ Web: www.experiencefayetteville.com

Inquiries by State/CountryFrom: 2/1/2014 To: 2/21/2014

Showing: all records

InquiriesState/Country7Alabama

1Arizona

31Arkansas

14California

4Colorado

1Connecticut

2Delaware

12Florida

8Georgia

1Hawaii

41Illinois

22Indiana

15Iowa

10Kansas

5Kentucky

16Louisiana

3Maine

2Maryland

3Massachusetts

29Michigan

18Minnesota

10Mississippi

42Missouri

7Nebraska

1New Hampshire

8New Jersey

1New Mexico

6New York

489None Entered

8North Carolina

2North Dakota

17Ohio

14Oklahoma

Total: 850Page 1 of 2 3/4/2014 04:21 PM



4Oregon

7Pennsylvania

1Rhode Island

4South Carolina

4South Dakota

4Tennessee

49Texas

2Utah

1Vermont

3Virginia

3Washington

2West Virginia

28Wisconsin

Total: 962Page 2 of 2 3/4/2014 04:21 PM



Fayetteville Town Center, Manager’s Activity Report February 1, 2014 to February 28, 2014 Sales:

FEBRUARY 2013 (base)

FEBRUARY 2014

Month % Change

YTD 2013

YTD 2014

YTD % Change

Sales (# returned contracts by log date – GL) 20 10 (50%) 33 32 (3%)

Completed Events 16 13 (19%) 26 29 12% Sales ($ returned contracts by log date – GL) $32,614.25 $16,875.00 (48%) $66,284.32 $69,725.00 5%

Collections ** ($ - Payment Log) $35,714.65 $36,509.77 2% $68,436.96 $82,407.48 20%

Executed Contracts $31,650.00 $36,650.00 16% $58,900.00 $104,300.00 77% Average per event ($ Sales / # Sales) $1,630.71 $1,687.50 3% $2,008.61 $2,178.90 8%

Operations Items: o Replaced lamps in projectors in Dogwood Room and Ozark Room o Service Alley floors cleaned and sealed o Received new tables.

Sales

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Goal $105,000.00 $126,000.00 $126,000.00 $83,475.00

% Toward Goal Collected 78% % Outstanding revenue for Quarter 22%

Coordination

Event List:

February 1 – ALS Fundraiser February 1 – ALS Fundraiser February 4 – UA Signing Day February 4 – UA Signing Day February 5-UA Signing Day February 5-UA Signing Day February 6 – Arvest Sales Meeting February 6 – Arvest Sales Meeting February 6-Bedford Camera Meeting February 6-Bedford Camera Meeting February 7 – Chilirhea February 7 – Chilirhea February 8 – Chilirhea February 8 – Chilirhea February 18 – Arvest Luncheon February 18 – Arvest Luncheon

Event Breakdown Non-profit events – 46% Community events – 8% Corporate events – 23% UA events – 23%

Alpha Omicron Pi Chapter Meetings

We again facilitated the Alpha Omicron Pi chapter meetings for the girls to gather and discuss upcoming events.

ALS Fundraiser The Phi Delta Theta's hosted a banquet for their large sponsors and donors. Bedford Camera We facilitated a training session for Bedford Camera and Video. U of A Signing Day A banquet to announce and recognize to the public the incoming freshman to the Razorback football

team. Arvest Sales Meeting & Luncheon

Arvest employees gathered to be recognized and awarded for their hard work and dedication.

Chilirhea Over 30 groups signed up and competed in a chili cook off to raise awareness of Alzheimer’s. Arts Center of the Ozarks Ball

A fundraising event for the Arts Center in Springdale. They had a large silent auction and live entertainment.

Girl Scout Thinking Day (14) Girl Scout troops were assigned a different culture to study and present at the Girl Scout Thinking Day.

Trout Unlimited Arkansas Trout Unlimited hosted their banquet including a live and silent auction.

9/20/2013 9/20/2013 9/20/2013 John Erickson NET 30

ORIGIN - PREPAID BEST WAY POSSIBLE

RECEIVED DATE SCHEDULED DATE ORIGINAL DATE

Regular

SALES REP TERMS

Quote Number:

CUSTOMER ORDER FORMTHIS IS NOT AN INVOICE

FAYETTEVILLE TOWN CENTER

15 WEST MOUNTAINPO BOX 4157

FAYETTEVILLE TOWN CENTER

15 WEST MOUNTAINPO BOX 4157

FAYETTEVILLE, AR 72702

USA

QUANTITY ITEM UNIT PRICE TOTAL PRICE

Ordering Customer Number:Billing Customer Number:

Customer P.O. Number:

Page:

384509

570987570986

1

Shipping Terms SHIP VIA ORDER TYPE

ORDERED BY SHIP TOINVOICE TO

PO BOX 4157FAYETTEVILLE, AR 72702

USA

Attn: MARILYN JOHNSON

Attn: SANDRA BENNETT

FAYETTEVILLE, AR 72702

USA

Attn: SANDRA BENNETT

CITY OF FAYETTEVILLE

1 MAG40X40WILS $51,300.00 $51,300.00

MAGNATTACH FLOOR; 40 FT X 40 FT; 100 WILD CHERRY LAMINATE PANELS; 36

SILVER EDGES; 4 SILVER CORNERS;

1 Shipping and Handling $902.46 $902.46

Item Notes:

ABF quote#NQQ1492633 17 feet

SALES TAX $0.00

$52,202.46ORDER TOTAL (USD)

Mity-Lite, Inc. 1301 West 400 North, Orem, UT 84057 USA Phone 801-224-0589 Fax 801-224-6191

*

*

*

All sales subject to current warranty.

Mity-Lite also reserves the right to refuse the return of merchandise that is custom in nature.

Mity-Lite reserves the right to charge a 20% re-stocking fee plus freight charges on returned merchandise.

A Finance Charge of 2% per month (ANNUAL PERCENTAGE RATE 24%) may be charged on all overdue accounts.

*Customer is responsible for offloading order at delivery time unless otherwise prearranged with the sales representative.

Signature: Date:

*** ATTENTION ***Please Sign and return this form.

Your signature confirms items & quantities desired and agreement

to payment terms as indicated. Orders cannot be scheduled

for production & shipment without signed customer order form.

Mity-Lite, Inc. 1301 West 400 North, Orem, UT 84057 USA Phone 801-224-0589 Fax 801-224-6191

*

*

*

All sales subject to current warranty.

Mity-Lite also reserves the right to refuse the return of merchandise that is custom in nature.

Mity-Lite reserves the right to charge a 20% re-stocking fee plus freight charges on returned merchandise.

A Finance Charge of 2% per month (ANNUAL PERCENTAGE RATE 24%) may be charged on all overdue accounts.

*Customer is responsible for offloading order at delivery time unless otherwise prearranged with the sales representative.

Documents

AGENDA February 10, 2014 2:00 p.m. Fayetteville Town ... · Stetement of Fi¡'¡ancial fnterest for the prev¡ous calendar year shali be filed by January 31't of each ... or water