AGENDA ELMHURST PARK DISTRICT REGULAR … 3/25/2016 06429 CHEMSEARCH, NCH CORPORATION ... Total: 433.65 EVPL SERVICE 5,037.31 EVPL 5,037.31 Total: 10,074.62 Page: 2 . vchlist . Voucher

AGENDA

ELMHURST PARK DISTRICT

REGULAR BOARD MEETING

Administrative Office

375 West First Street

April 13, 2016

6:00 p.m.

1. CALL TO ORDER ....................................................................................................... 6:00 p.m.

a. Commissioner Attendance Via Electronic Means

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL ............................................................................................................... All Present

4. CLOSED SESSION: ................................................................................................... 6:02 p.m.

a. Pursuant to 5ILCS 120/2(c)(16) for “self evaluation, practices and

procedures or professional ethics, when meeting with a representative

of a statewide association of which the public body is a member.”

RETURN TO OPEN SESSION .................................................................................................. 7:53 p.m.

5. ADDITIONS/DELETIONS/CHANGES TO AGENDA ................................................. None

6. REMARKS/CORRESPONDENCE FROM VISITORS ............................................... Noted

7. COMMITTEE REPORTS

a. Stormwater Subcommittee ........................................................................... Moved to 10a (1)

8. UPCOMING COMMITTEE MEETINGS ...................................................................... Noted

a. Gateway – April 14, 2016

b. PEP – April 15, 2016

c. Sugar Creek Golf Course – April 26, 2016

d. Elmhurst Art Museum – April 27, 2016

9. CONSENT AGENDA .................................................................................................. Approved

* a. Approval of March 23, 2016 Regular Meeting Minutes

* b. Approval of March 23, 2016 Closed Meeting Minutes

* c. Voucher Lists

* d. Purchase of Liquid Chlorine (Sodium Hypochlorite) and

Liquid Sodium Bisulfate for Outdoor Use

* e. Tree Maintenance Bid (Removal, Stump Grinding, and Aerial Pruning)

10. BOARD BUSINESS

a. Unfinished Business (Old):

* 1) Stormwater Management Discussion ................................................................ Discussed

b. New Business:

* 1) Mower Replacement .......................................................................................... Approved

* 2) Contract Amendment for Executive Director J. Rogers .................................... Approved

11. COMMISSIONER INFORMATION ITEMS

a. Announcements ............................................................................................................... Noted

* b. Future Agenda ...................................................................................................... No Changes

12. STAFF ANNOUNCEMENTS ........................................................................................... Noted

13. CLOSED SESSION: ..................................................................................................... 8:45 p.m.

a. Pursuant to 5ILCS 120/2(c)(5) for the discussion of “the purchase or lease of

real property for the use of the District.”

14. ADJOURNMENT ......................................................................................................... 9:35 p.m.

Any person requiring a reasonable accommodation to participate in this Park District activity should call (630) 993-

8900 and ask for our ADA Compliance Officer, Monday through Friday from 8-5 p.m. within 48 hours prior to the

meeting. Requests for a qualified interpreter require five (5) days’ advance notice. Please turn off all cellular

telephones prior to the meeting. Cellular telephones will interfere with the audio recording of the Park Board Meeting.

*Written information on item included in packet.

vchlist 03/23/2016 9:08:06AM

Bank code : epd

Voucher List Elmhurst Park District

Page: 10

Voucher Date Vendor Invoice PO # Description/Account Amount ---------------------------------------------------------------------------~----------------------------------

Accounts Payable Check Date ·~ 9,5 ac:> \(0 Accounts Payable Run Total \']0 I a~ (p • IZSC

I, the undersigned, hereby authorize the aforementioned

accounts payable check run for payment.

For the Elmhurst Park District Board ~--·-·

Commissioners, by Commisioner ~>-:;--::::JI"'or;,...-. ·~-~·_· .... ~~---------Date:

I, the undersigned, hereby attest the authorization

signature of the above Commissioner. I, the undersigned,

also attest that the aforementioned accounts payable check

run has been accurately compiled in form and substance.

Title ___ ...;;;;....-:.-...;;;;...._-:-;.-T:..r~-......;;;...;;._~----------------Date _______ __,:;.._,.; ___ ..-:.. _____________________ _

Page: 10

lmetzler

Typewritten Text

Agenda #9c

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vchlist

03/23/2016 9:08:06AM

Bank code : epd


Voucher Date Vendor Invoice PO # ----------------------------------------------------------63258 3/25/2016 00878 ACCURATE INDUSTRIES, INC. 274517

63259 3/25/2016 00119 ADDISON ENGRAVING, INC. 88873

63260 3/25/2016 06278 AL PIEMONTE FORD SALES, INC. 635025

63261 3/25/2016 00192 ALLIANCE PAPER & FOOD SRV 317485-00

63262 3/25/2016 00003 AMERICAN TELEPHONE & TELEGRAPH, ( 20010307

63263 3/25/2016 05588 ANDERSON ELEVATOR CO., SOUTH WES 182240

63264 3/25/2016 01957 ANDERSON LANDSCAPE SUPPLY

63265 3/25/2016 00008 AQUA FECTION, INC.

V62839 V62849

6640 6646

63266 3/25/2016 01832 ARLINGTON POWER EQUIPMENT INC. 670011

63267 3/25/2016 08333 ATWOOD CONSULTING GROUP 02152016

63268 3/25/2016 02347 AURORA TURNERS GYMNASTICS 03172016

63269 3/25/2016 00012 BLUE CROSS BLUE SHIELD 01012016/01 03012016

Page: 1

Description/Account Amount

EUCALYPTUS 817.04 Total: 817.04

SIGNS 336.00 Total: 336.00

VEHICLE PARTS/11022 30.85 Total: 30.85

COFFEE-KITCHEN SUPPLIES 86.96 Total: 86.96

LONG DISTANCE SERVICE 57.48 Total: 57.48

ELEVATOR MAINTENANCE/MANSI( 155.00 Total: 155.00

LANDSCAPE WASTE 75.00 BUMPER DISPOSAL 10.00

Total: 85.00

CUSTODIAL CHEMICALS/POOL, SP 740.40 CUSTODIAL CHEMICALS/POOL 659.00

Total: 1,399.40

DEBRIS BUCKETS/MOWERS 436.00 Total: 436.00

CONSULTING SERVICES 757.00 Total: 757.00

GIRLS' COMPETITOR ENTRIES 1,500.00 Total: 1,500.00

JANUARY HEALTH INSURANCE/RE' 4,016.42 EMPLOYEE HEALTH INSURANCE 70,724.93

Page: 1

vchlist 03/23/2016 9:08:06AM

Bank code: epd

Voucher Date Vendor

63269 3/25/2016 00012 00012 BLUE CROSS BLUE SHIELD

63270 3/25/2016 03502 BRETT EQUIPMENT CORP.

63271 3/25/2016 07424 BRONZE MEMORIAL CO.

63272 3/25/2016 06759 BUMPER TO BUMPER

63273 3/25/2016 00245 CARDINAL FENCE

63274 3/25/2016 06429 CHEMSEARCH, NCH CORPORATION

63275 3/25/2016 03956 CHICAGO RECORDS MANAGEMENT

63276 3/25/2016 00017 CITY OF ELMHURST

63277 3/25/2016 00019 CITY OF ELMHURST-WATER

63278 3/25/2016 00010 COMCAST

63279 3/25/2016 08518 COMCAST BUSINESS


Invoice

(Continued)

257743

700669

492-218566

004762 004766

2205592

0099933

32987 32996

77300318 90520318

25840224 86040207 86040307

41208677 41856597

PO#

Page: 2

Description/ Account Amount

Total: 74,741.35

AMBER LIGHTS/11 012 342.66 Total: 342.66

NAMEPLATE 93.16 Total: 93.16

FILTER/11046 8.14 Total: 8.14

FENCE RAIL ENDS 17.28 FENCE PARTS 79.71

Total: 96.99

DRAIN TREATMENT/MANSION 135.00 Total: 135.00

OFF-SITE RECORD STORAGE 249.30 Total: 249.30

COMMUNITY CALENDAR 75.00 FEBRUARY FUEL 3,371.14

Total: 3,446.14

WATER CHARGES 1/4-3/7 YC POOL 67.28 WATER CHARGES 1/4-3/7 BUTTER! 95.14

Total: 162.42

MONTHLY INTERNET SERVICE/AD~ 254.35 MONTHLY INTERNET SERVICE/We 84.90 MONTHLY INTERNET SERVICE/WC 94.40

Total: 433.65

EVPL SERVICE 5,037.31 EVPL 5,037.31

Total: 10,074.62

Page: 2

vchlist Voucher List Page: 3

03/23/2016 9:08:06AM Elmhurst Park District

Bank code: epd

Voucher Date Vendor Invoice PO# Description/Account Amount

63280 3/25/2016 03292 CONSTELLATION NEW ENERGY, INC 0031376002-745 ELECTRIC SERVICE 2/3-3/2 ELDRG 227.89 Total: 227.89

63281 3/25/2016 06784 CROMWELL, RICHARD 03142016 GYMNASTICS JUDGE/BOYS' MEET 163.20 Total: 163.20

63282 3/25/2016 03391 DAWSONS TREE SERVICE, INC. 28665 TREE TRIMMING-REMOVALIVARIOl 8,523.34 Total: 8,523.34

63283 3/25/2016 00027 DIRECT FITNESS SOLUTIONS 511019 FITNESS EQUIPMENT 102.50 Total: 102.50

63284 3/25/2016 06785 DVORAK, AUBREY 03142016 GYMNASTICS JUDGE/BOYS' MEET 174.00 Total: 174.00

63285 3/25/2016 00078 EBEL'S ACE HARDWARE 428963/4 CHAIN 17.94 428979/4 FUSES 2.51 429009/4 PLIERS, TAPE 41.83

Total: 62.28

63286 3/25/2016 00068 ELMHURST MEMORIAL HOSPITAL, OCCU 89845 EMPLOYEE MEDICAL TESTING 108.00 Total: 108.00

63287 3/25/2016 00446 FEDERAL EXPRESS 5-337-92674 SHIPPING/POSTAGE 21.93 Total: 21.93

63288 3/25/2016 03957 FITNESS CONNECTION, THE 24822 FITNESS EQUIPMENT 194.00 Total: 194.00

63289 3/25/2016 02565 G.W. BERKHEIMER CO., INC. 707237 FURNACE FILTERS 45.00 Total: 45.00

63290 3/25/2016 08521 GENTILE, RANDY 03142016 GYMNASTICS JUDGE/BOYS' MEET 163.20 Total: 163.20

63291 3/25/2016 07349 GOLDY LOCKS, INC 635684 INSTALL LOCKSET/BUTIERFIELD C 1,360.00 Total: 1,360.00

Page: 3

vchlist

03/23/2016 9:08:06AM

Bank code : epd


Voucher Date Vendor Invoice PO # Description/Account -----------------------------------------------------------------------63292 3/25/2016 01509 HEAD/PENN RACQUET SPORTS

63293 3/25/2016 08470 HEALTHY CONTRIBUTIONS

63294 3/25/2016 05105 ILLINOIS MEDI CAR, INC

63295 3/25/2016 00440 ILLINOIS PAPER COMPANY

4351000320 5192378324 5192378325 5192378799

01012016 02012016

6552-03092016-7 44 6552-03152016-1249

IN210867

63296 3/25/2016 00089 ILLINOIS STATE POLICE, BUREAU OF IDE 03182016

63297 3/25/2016 05193 INNOVATIVE AQUATIC DESIGN, LLC A15242-2

63298 3/25/2016 07592 ITASCA PARK DISTRICT, C/0: MARILYN Ar 03152016 03172016

63299 3/25/2016 00085 J.C. LICHT 1203-14711197

63300 3/25/2016 09307 KLEMENS, JON 03142016

63301 3/25/2016 07429 KNIGHT, DARION 03142016

63302 3/25/2016 07208 LAKEVIEW BUS LINE INC 1250778

RACQUET SPORT EQUIPMENT/SUJ RACQUET SPORT EQUIPMENT/SUJ RACQUET SPORT EQUIPMENT/SUJ RACQUET SPORT EQUIPMENT/SUF

Total:

VITALITY GROUP REIMBURSEMEN. VITALITY GROUP REIMBURSEMEN"

Total:

SPECIAL NEEDS TRANSPORTATIOI SPECIAL NEEDS TRANSPORTATIOI

Total:

COPY PAPER Total:

ORI# PK9804331 CC507

l)Atl.t;row.,., ~ t,l-e-,Lc,f Total:

SWIMMING POOL FILTER Total:

GIRLS' GIJO LEAGUE FEES GIRLS' GYMNASTIC COMPETITOR I

Total:

PAINT SUPPLIES Total:

GYMNASTICS JUDGE/BOYS' MEET Total:

GYMNASTICS JUDGE/BOYS' MEET Total:

BUS TRANSPORTATION/FIRE STAT1

Page: 4

Amount

-192.00 206.19 268.99 723.34

1,006.52

21.00 21.15 42.15

2,425.00 100.00

2,525.00

112.45 112.45

4,290.00 4,290.00

600.00 600.00

2,045.00 35.00

2,080.00

47.24 47.24

213.72 213.72

197.32 197.32

126.00

Page: 4

vchlist 03/23/2016 9:08:06AM

Bank code : epd


Voucher Date Vendor Invoice PO #

63302

63303

63304

----------------------------------------------------------3/25/2016 07208 07208 LAKEVIEW BUS LINE INC

3/25/2016 02777 LAROCCO, BARBARA

3/25/2016 03104 LEN'S ACE HARDWARE, INC.

(Continued)

03142016

305316/5 305408/5 305424/5

63305 3/25/2016 08047 MAXWELL, JUSTIN 03142016

63306 3/25/2016 00080 MCMASTER·CARR SUPPLY COMPANY 51161121 51687486 51778566 52034343 52410898 52538030

63307 3/25/2016 08891 MENARDS·MLRS PARK, ATTN: FRONT EN 33680

63308 3/25/2016 00077 METRO PROFESSIONAL PRODUCTS

63309 3/25/2016 05612 MINOGUE, MONICA

33794

156437 156497A 156532 157012 157066

387

63310 3/25/2016 09311 NAPERVILLE MAGAZINE, ATTN: JULIE CR 03102016

Page: 5


Total: 126.00

FITNl[S SUBSCRIPTION 40.00

~~ Total: 40.00

CABINET REPAIR/WCC CLASSRM ~ 3.36 SPOT REMOVER, TOOLS, CARPET 60.94 FOIL TAPE, REMOVABLE MOUNTS 13.98

Total: 78.28

GYMNASTICS JUDGE/BOYS' MEET 190.80 Total: 190.80

PTFE DISPENSING NEEDLE, SYRII\ 26.25 POLY TUBING 6.10 ASPHALT HOLE PATCH 198.48 ASPHALT HOLE PATCH 198.48 PICNIC TABLE SCREWS 13.25 PICNIC TABLE SCREWS 14.57

Total: 457.13

BRACKETS, TAPE, BOLTS 55.04 HOSE/BUTTERFIELD SINK 11.97

Total: 67.01

SOLENOID VALVE-SCREW, CONNE 110.06 FILTER 270.36 WHEEUMAIN BROOM 74.02 ROLL TOWELS, MULTIFOLDS, TOIL 460.81 ROLL TOWELS, SANITIZER 173.25

Total: 1,088.50

WINTER STAGE PLAY/FIRST PAYME 4,107.50 Total: 4,107.50

ADVERTISING 1,450.00 Total: 1,450.00

Page: 5

vchlist Voucher List Page: 6 03/23/2016 9:08:06AM Elmhurst Park District

Bank code: epd


63311 3/25/2016 00073 NORTHERN ILLINOIS GAS (NICOR) 05610314 NATURAL GAS SERVICE 2/12-3/14 J 400.80 78060315 NATURAL GAS SERVICE 2/11-3/14 [ 157.92

Total: 558.72

63312 3/25/2016 00159 NUTOYS LEISURE PRODUCTS 44033 PLAY AUDIT/WHEELCHAIR GLIDER 22,585.00

fl.,.v~,~~-~ Fe,, fvzrv~~ Total: 22,585.00

63313 3/25/2016 05536 OLISH, PAM 03162016 CLOTHING ALLOWANCE 109.98 Total: 109.98

63314 3/25/2016 01619 PATIEN INDUSTRIES, INC. 774539 C0979701 GENERATOR RENTAUPLYGRND FC 606.00 Total: 606.00

63315 3/25/2016 04728 PETERSON PIANO SERVICE 6155 PIANO TUNING 190.00 Total: 190.00

63316 3/25/2016 00166 PHILLIP'S FLOWERS & GIFTS 0197114 FLORAL ARRANGEMENT 72.95 Total: 72.95

63317 3/25/2016 00058 QUILL CORP. 3949782 OFFICE-DESK SUPPLIES 82.94 3993161 OFFICE-DESK SUPPLIES 195.39

Total: 278.33

63318 3/25/2016 00420 REF'S INC. 01302016 BASKETBALL REFS/JANUARY 1,088.00 Total: 1,088.00

63319 3/25/2016 01236 REGIONAL TRUCK EQUIPMENT CO. 200877 HITCH/11027 200.00 200910 PLUG-IN CONNECTOR/11027 18.66

Total: 218.66

63320 3/25/2016 07902 RETENTION MANAGEMENT SUP7062566 AUTOMATED E-MAIL SERVICE 300.00 Total: 300.00

63321 3/25/2016 05633 ROCK 'N' KIDS, INC. ELMWII16 KID ROCK CLASS 1,112.00 Total: 1,112.00

63322 3/25/2016 05674 RUNCO OFFICE SUPPLY 642353-0 OFFICE SUPPLIES 27.97

Page: 6


Bank code: epd


63322 3/25/2016 0567 4 05674 RUNCO OFFICE SUPPLY (Continued) Total: 27.97

63323 3/25/2016 00132 RUSSO POWER EQUIPMENT 2966631 PRUNER POUCH, SAW SHEATH 80.90 Total: 80.90

63324 3/25/2016 00506 S & S WORLDWIDE, INC. 8966591 CHILDRENS' CRAFTS 152.61 Total: 152.61

63325 3/25/2016 02067 SANDERS, AMY 03112016 KIDS PLUS SUPPLIES 25.63 ~.QO,~ Total: 25.63

63326 3/25/2016 00133 SAVE-A-LIFE, INC. 4969 CPR-AED CLASSES 450.00 Total: 450.00

63327 3/25/2016 00127 SHAW MEDIA/SUBURBAN LIFE 1007142703/2016 ADVERTISING 239.00 Total: 239.00

63328 3/25/2016 00052 SMG SECURITY SYSTEMS, INC 290658 ALARM SYSTEMS MAINT-REPAIR 663.00 290685 ALARM SYSTEMS MAINT-REPAIR 234.90 290888 ALARM SYSTEMS MAINT-REPAIR/N 141.00 291250 ALARM SYSTEMS MAINT-REPAIR/C 88.86 291978 ALARM SYSTEMS MAINT-REPAIR/C 150.00 292624 ALARM SYSTEMS MAINT-REPAIR 323.70

Total: 1,601.46

63329 3/25/2016 03014 SOS TECHNOLOGIES 106907 AED SUPPLIES 553.60 Total: 553.60

63330 3/25/2016 04038 SOUTH SIDE CONTROL SUPPLY CO. S100298759.001 BEARING ASSEMBLY, IMPELLER 162.78 Total: 162.78

63331 3/25/2016 05503 STARLIGHT EXPRESS COACHES 26688 BLACKHAWKS GAME BUS TRIP/3-1 571.00

Total: 571.00

63332 3/25/2016 02982 STERLING NETWORK INTEGRATION, INC 170302 TECH SERVICES 1,251.00 Total: 1,251.00

63333 3/25/2016 01232 SUNDEK OF ILLINOIS, INC. 2016-2083 SUNDEK REPAIR 1,495.00

Page: 7

vchlist

03/23/2016 9:08:06AM Voucher List

Elmhurst Park District

Bank code: epd

Voucher Date Vendor Invoice

63333 3/25/2016 01232 01232 SUNDEK OF ILLINOIS, INC. (Continued)

63334 3/25/2016 08481 SWIM AND SPORT TEAM APPAREL, (FDI) 1952 1968 1975 1981 2020

63335 3/25/2016 09146 TAKEDA, TIM 03142016

63336 3/25/2016 06501 TECHNOGYM USA 16001839

63337 3/25/2016 01415 TREE TOWNS IMAGING & COLOR GRA, G 0000231697

63338 3/25/2016 05626 TRESSLER LLP 369645

63339 3/25/2016 00041 VERIZON WIRELESS 9762050812

63340 3/25/2016 07847 VILLA PARK ACE HARDWARE 5799/2 5822/2

63341 3/25/2016 00154 VILLA PARK ELECTRIC SUPPLY CO 01883204 01884058

63342 3/25/2016 06900 WAGNER, MARTIN 03202016

63343 3/25/2016 08371 WELLS FARGO FINANCIAL LEASING, *SH 5002908359 5002908360

Page: 8

PO# Description/Account Amount

Total: 1,495.00

2016 T-SHIRT BID/COURTS 743.68 2016 T-SHIRT BID/FACILITIES 304.74 2016 T-SHIRT BID/FACILITIES 243.00 2016 T-SHIRT BID/FACILITIES 276.84 T-SHIRT BID/FACILITIES 160.00

Total: 1,728.26

CLOTHING ALLOWANCE 221.99 Total: 221.99

FITNESS EQUIPMENT REPAIR 267.50 Total: 267.50

POSTERS 52.30 Total: 52.30

LEGAL SERVICES 3,272.50 Total: 3,272.50

CELLULAR PHONE SERVICE 1,786.76 Total: 1,786.76

FASTENERS 1.11 FASTENERS 28.75

Total: 29.86

ELECTRICAL SUPPLIES 22.93 ELECTRICAL SUPPLIES 105.00

Total: 127.93

TRAVEL-MILEAGE 23.22 Total: 23.22

COPIER LEASES: ADMIN, COURTS 259.78 COPIER LEASES: ADMIN, COURTS 1,153.02

Page: 8

vchlist 03/23/2016 9:08:06AM


Bank code : epd

Voucher

63343

63344

Date Vendor Invoice PO # -----------------------------------------------------------3/25/2016 08371 08371 WELLS FARGO FINANCIAL LEASING, (Continued)

3/25/2016 00035 WEST TOWN REFRIGERATION/RMC Sl2034015 Sl2034290 Sl2035052 Sl2035315 Sl2035316 Sl2035621

63345 3/25/2016 00034 WILSON RACQUET SPORTS USA, DIV WI 4519695298

63346 3/25/2016 09306 WOOD DALE BOWL 12616

89 Vouchers for bank code : epd

89 Vouchers in this report

Page: 9


Total: 1,412.80

HVAC SERV/COURTS 354.00 HVAC SERV/225 PROSPECT 286.00 WHIRPOOL HEATER/COURTS 835.94 HVAC SERV/COURTS 230.00 HVAC SERV/COURTS 86.74 HVAC SERV/WCC 286.00

Total: 2,078.68

RACQUET SPORT SUPPLIES 70.59 Total: 70.59

YOUTH BOWLING 134.40 Total: 134.40

Bank total: 170,246.50

Total vouchers : 170,246.50

Page: 9

31-March-16

lmetzler

Typewritten Text

Agenda #9c


03/30/2016 12:23:03PM Elmhurst Park District

Bank code: epd


63351 4/1/2016 03088 A MOON JUMP 4-U INC 41335 MOVIE SCREEN RENTAU6-17 1,235.00 41336 MOVIE SCREEN RENTAL/7-15 1,235.00 41337 MOVIE SCREEN RENTAL/8-12 935.00

Total: 3,405.00

63352 4/1/2016 09091 ADAMCZYK, KATERINA 03112016 MILEAGE-TRAVEL 44.18 Total : 44.18

63353 4/1/2016 01704 ALGY COSTUMES & UNIFORMS CD39965-IN DANCE COSTUMES 240.95 Total: 240.95

63354 4/1/2016 07036 AMBROSIA MARBLE SERVICE 343 STEAMROOM CLEANING/TILE REP 500.00 344 TILE REPLACEMENT/MEN'S LOCKE 300.00

Total: 800.00

63355 4/1/2016 01957 ANDERSON LANDSCAPE SUPPLY V62846 LANDSCAPE WASTE 100.00 V62897 CONCRETE DUMP 5.00

Total: 105.00

63356 4/1/2016 03623 ANDERSON LOCK CO. 0904467 DOOR HANDLE REPLACEMENT/SA 338.00 Total: 338.00

63357 4/1/2016 00008 AQUA FECTI ON, INC. 6639 CUSTODIAL CHEMICALS 731.00 Total : 731.00

63358 4/1/2016 00821 AQUA PURE ENTERPRISES, INC. 101631 POOL-SPA CHEMICALS 508.71

Total: 508.71

63359 4/1/2016 00030 AT&T S660420420-16032 INTERNET/375 770.93 S660420420-16061 INTERNET SERVICE/375 550.67

Total : 1,321.60

63360 4/1/2016 00518 BLOOMINGDALE PARK DISTRICT 03112016 IAPD LEGISLATIVE BREAKFAST 60.00 Total: 60.00

63361 4/1/2016 06759 BUMPER TO BUMPER 492-219213 VEHICLE PARTS/11 022 319.99

Page:

vchlist Voucher List Page: 2 03/30/2016 12:23:03PM Elmhurst Park District

Bank code: epd


63361 4/1/2016 06759 06759 BUMPER TO BUMPER (Continued) Total : 319.99

63362 4/1/201 6 09162 CAGLE, DON 03292016 TRAVEL-MILEAGE 29.70 Total: 29.70

63363 4/1/2016 00433 CASE LOTS 011972 BATH SOAP, TOILET TI SSUE 380.20 Total: 380.20

63364 4/1/2016 00177 CERRONE, SANDRA 03242016 REC STA/FIELD 108.00 Total : 108.00

63365 4/1/2016 06429 CHEMSEARCH, NCH CORPORATION 2237799 DRAIN TREATMENT/MANSION 143.44 2248430 DRAIN TREATMENT/COURTS 263.33

Total : 406.77

63366 4/1/2016 09314 CINTAS FIRST AID & SAFETY 0343 5004726428 FIRST AID SUPPLIES 137.43 Total: 137.43

63367 4/1/2016 00019 CITY OF ELMHURST-WATER 10920325 WATER CHARGES 1/11-3/14 CRST\. 62.20 Total : 62.20

63368 4/1/2016 00120 CJC AUTO PARTS 826194 MISC VEHICLE PARTS/11022 133.33 Total : 133.33

63369 4/1/2016 00021 COMMONWEALTH EDISON 80850322 ELECTRIC SERVICE 2/22-3/22 PR P 138.12 Total : 138.12

63370 4/1/2016 05444 COMMUNICATIONS REVOLVING FUND T1626373 INTERNET CONNECTION 140.00 Total : 140.00

63371 4/1/2016 00023 CONSERV FS 66002939 MOUND MASTER BIRCKS/PALLET 595.00 Total: 595.00

63372 4/1/2016 08046 CONSTELLATION NEWENERGY,- GAS Dl 0031514092 NATURAL GAS SERVICE 9,242.40 Total: 9,242.40

63373 4/1/2016 06135 CREATIVE IMAGERY, INC. 11869 PHOTOGRAPHY CLASS 200.00 Total: 200.00

Page: 2

vchlist

03/30/2016 12:23:03PM

Bank code: epd

Voucher Date Vendor

63374 4/1/2016 06095 DIAMOND GRAPHICS

63375 4/1/2016 03382 DIMAGGIO, LISA

63376 4/1/2016 00321 DISCOUNT SCHOOL SUPPLY

63377 4/1/2016 08513 DUNHAM, JANICE

63378 4/1 /2016 03957 FITNESS CONNECTION, THE

63379 4/1/2016 06261 FOUR WINDS CASINO SHUTILE

63380 4/1 /2016 01379 GEMPLER'S, ACCOUNT#: 5525006

63381 4/1/2016 00694 GERMAN lA SEED COMPANY

63382 4/1/2016 08148 GODAWA, KELLI

63383 4/1 /2016 00767 GRAINGER, INC.

63384 4/1/2016 00190 IGFOA

63385 4/1/2016 02153 INOSHITA, MICHAEL


Invoice

13417

03212016

P34045460101

03242016

24974

03222016

Sl02079033

238384

03242016

9049245203 9052085298 9054003851 9055738356

03252016

03182016

Page: 3


FUN TIMES 1,200.00 Total : 1,200.00

GLITZY GIRLS 525.00 Total: 525.00

CHILDRENS' CRAFTS 144.98 Total : 144.98

REC STAIEDISON 41 .10 Total : 41.10

FITNESS EQUIPMENT 235.00 Total: 235.00

SENIORS' 10/19 TRIP DEPOSIT 150.00 Total: 150.00

OUTERWEAR 201 .20 Total : 201.20

BEDDING PLANTS 1,030.47 Total: 1,030.47

REC STAILINCOLN 78.1 6 Total : 78.16

DEHUMIDIFIER, J HOOK 458.93 DEHUMIDIFER 415.25 DEHUMIDIFER 415.25 DEHUMIDIFER 415.25

Total: 1,704.68

MEMBERSHIP/CJACOBSON 100.00 Tota l : 100.00

KARATE/YOUTH 3,877.20

Page: 3

vchlist

03/30/2016 12:23:03PM

Bank code : epd

Voucher List Elmhurst Park Distr ict

Voucher Date Vendor Invoice PO # Description/Account ---------------------------------------------------------------~------------------

63385

63386

63387

63388

63389

63390

63391

63392

63393

63394

4/1/2016 02153 02153 INOSHITA, MICHAEL (Continued)

4/1/2016 01546 KELLEY, CAROLYN 03222016

4/1/2016 03776 KENNY, DAVID 0328201 6

4/1/201 6 00535 LAKE VIEW NATURE CENTER, OAKBROO 02252016

4/1/201 6 07208 LAKEVIEW BUS LINE INC

4/1/2016 03104 LEN'S ACE HARDWARE, INC.

4/1/201 6 00805 MARATHON SPORTSWEAR

4/1/2016 09312 MARIO'S UPHOLSTERY INC

1250800

305481/5 305486/5 305524/5

159137

03262016

4/1/2016 00080 MCMASTER-CARR SUPPLY COMPANY 52659600

4/1/201 6 00077 METRO PROFESSIONAL PRODUCTS

53228071

155614A 156437A 156532A 157066A 157302 157640 157643 IN1 75719 IN175720

Total :

TOY RESALE Total :

TECH SRV/SAN PROCUREMENT Total :

ENVIRONMENTAL CLASSES Total :

BUS TRANSPORTATION/FIRE STAT Total :

HOOKS ASSORTED NUTS, BOLTS, SCREW: AERATOR/ADAPTER

Total :

ATHLETIC APPAREL Total :

FURNITURE REUPHOLSTERY/375 Total :

AERATOR PARTS CARTRIDGE/EYE WASH STATION

Total :

POLISHING PAD, TOILET TISSUE CUSTODIAL SUPPLIES/CONNECTC CUSTODIAL SUPPLIES/MAIN BROC CUSTODIAL SUPPLIES/INDUSTRIAl ROLL TOWELS, GLOVES, POLISH I ~

MULTIFOLDS, LINERS, FLOOR CLE ROLL TOWELS, TISSUE, TOILET Tl! CUSTODIAL SUPPLIES EQIUPMENCUSTODIAL SUPPLIES EQUIPMEN-

Page: 4

Amount

3,877.20

162.75 162.75

75.00 75.00

1,392.00 1,392.00

105.00 105.00

9.96 17.47 9.48

36.91

491 .59 491.59

363.00 363.00

61 .00 80.99

141 .99

167.41 34.56

108.64 93.50

371.13 601.68 711.61 539.25

93.75

Page: 4


03/30/2016 12:23:03PM Elmhurst Park District

Bank code: epd


63394 4/1/2016 00077 00077 METRO PROFESSIONAL PRODUCTS (Continued) Total : 2,721.53

63395 4/1/2016 09082 METZLER, LINDSAY 03212016 TRAVEL-MILEAGE 24.84 Total : 24.84

63396 4/1/201 6 0511 3 MIURA DOJO 468919 KARATE 264.00 Total : 264.00

63397 4/1/2016 00076 NCPERS GROUP LIFE INSURANCE, C/0 1- 0112041 6 EMPLOYEE SUPPLEMENTAL INS. 32.00 Total: 32.00

63398 4/1/2016 00159 NUTOYS LEISURE PRODUCTS 44044 PLAY AUDIT REPAIR PARTS 188.00 Total : 188.00

63399 4/1/2016 09310 OPTIMA PLUMBING SUPPLY, LLC 49551 SLOAN REPAIR KIT 120.41 49561 TOILET SPUDS 117.53

Total: 237.94

63400 4/1/2016 00867 PADDOCK PUB/DAILY HERALD T4434650 LEGAL AD 43.70 Total : 43.70

63401 4/1/201 6 00070 PERFECT CLEANING SERVICE, INC 41649 CLEANING SERVICE 7,428.00 Total: 7,428.00

63402 4/1/2016 00069 PITNEY BOWES 4303327 -MR 16 POST. MACH. RENT 600.00 503460 POST. MACH. RENT 124.78

Total: 724.78

63403 4/1/2016 00058 QUILL CORP. 4036249 OFFICE-DESK SUPPLIES 134.05 4066523 OFFICE-DESK SUPPLIES 59.96 4084128 OFFICE-DESK SUPPLIES 38.84 4146456 OFFICE-DESK SUPPLIES 49.97 4310967 OFFICE-DESK SUPPLIES 72.95

Total : 355.77

63404 4/1/2016 06294 REDSKY TECHNOLOGIES, INC. 11072 ANNUAL 911 SERVICE 1,869.00 Total: 1,869.00

Page: 5

vchlist

03/30/2016 12:23:03PM


Bank code: epd

Voucher Date Vendor Invoice

63405 4/1/2016 09313 SARAH'S PONY RIDES, INC 03252016

63406 4/1/2016 02418 SIR SPEEDY 68484

63407 4/1 /2016 00052 SMG SECURITY SYSTEMS, INC 292932

63408 4/1/2016 02570 SPORTSMITH 901163

63409 4/1/2016 09080 STROM, CHRISTOPHER 03182016

63410 4/1/2016 00136 TERRACE SUPPLY COMPANY 70283046

63411 4/1/2016 01415 TREE TOWNS IMAGING & COLOR GRA, G 0000232369

63412 4/1/2016 00873 TRI STATE HYDRAULICS, INC. 326349

63413 4/1/2016 03794 UNCOMMON USA U810384

63414 4/1/2016 00951 VIKING AWARDS, INC. 29694A

6341 5 4/1/2016 06860 VILLAGE ELECTRIC LLC. 03052016

63416 4/1/2016 091 16 WALLACE, DARLENE 03242016

6341 7 4/1/2016 00036 WEST SUBURBAN OFFICE PRODUCTS 175571 175574

Page: 6


PETIING ZOO/ELDRG EVENT 250.00 Total : 250.00

RECORD COUPONS 183.25 Total : 183.25

ALARM SYSTEMS REPAIR/BUD ER 268.00 Total : 268.00

FITNESS EQUIPMENT 45.02 Total : 45.02

TRAVEL-MILEAGE 8.10 Total: 8.10

LOW FUMING BARRE 3/32 102.60 Total : 102.60

POSTERS 444.00 Total : 444.00

MOTOR REPAIR/11012 851.09 Total: 851.09

FLAGS 180.00 Total : 180.00

EMPLOYEE AWARD 32.00 Total : 32.00

LED LI GHTING INSTALLATION 480.00 Total: 480.00

REC STAIEMERSON 10.00 Total: 10.00

OFFICE/DESK SUPPLIES 185.68 OFFICE/DESK SUPPLIES 15.29

Page: 6

vchlist 04/06/2016 10:22:47AM

Bank code : epd

Voucher Date Vendor ---- ---------------------62 Vouchers in this report

Accounts Payable Check Date ~ 8 1 ~0 ' (o Accounts Payable Run Total \ p, , , i B .45

I, the undersigned, hereby authorize the aforementioned

accounts payable check run for

For the Elmhurst Park District B

Commissioners, by Commisioner ---j~--J'--=~......._~~f-----="--

Date:

I, the undersigned, hereby attest the authorization

signature of the above Commissioner. I, the undersigned,

also attest that the aforementioned accounts payable check

run has been accurately compiled in form and substance.


Invoice --------------- PO# --------

Page: 7


Total vouchers : 137,778.45

Page: 7

lmetzler

Typewritten Text

Agenda #9c

lmetzler

Typewritten Text

lmetzler

Typewritten Text

lmetzler

Typewritten Text

lmetzler

Typewritten Text

lmetzler

Typewritten Text

lmetzler

Typewritten Text

lmetzler

Typewritten Text


Bank code: epd


63419 4/8/2016 09091 ADAMCZYK, KATERINA 04012016 TRAVEL-MILEAGE 91.10 Total: 91.10

63420 4/8/2016 08516 AFFORDABLE TUCKPOINTING PROS, LLC 1668 TUCKPOINTING/BUTIERFIELD 2,950.00

~41-t, ft-t \l fvk flu Bll~ Total: 2,950.00

63421 4/8/2016 01957 ANDERSON LANDSCAPE SUPPLY V62914 LANDSCAPE DUMP 62.50 Total: 62.50

63422 4/8/2016 08015 AT&T U-VERSE 134070424/3-18 INTERNET 67.00 Total: 67.00

63423 4/8/2016 00005 AT&T, ALARM ACCOUNT 33460322 ALARM SERVICE 3/22-4/21 ELDRG 116.81 Total: 116.81

63424 4/8/2016 05042 AUTOMATIC DOORS, INC. 03-166-P FRONT DOOR REPAIR/WCC 655.00 Total: 655.00

63425 4/8/2016 00012 BLUE CROSS BLUE SHIELD 040102016 EMPLOYEE HEALTH INSURANCE 76,656.01 Total: 76,656.01

63426 4/8/2016 01685 BRADY, ERICA 03152016 TRAVEL-MILEAGE 16.20 Total: 16.20

63427 4/8/2016 08449 BRICKS 4 KIDZ OAK BROOK EPD032316 JR. ROBOTICS CLASS 550.00 Total: 550.00

63428 4/8/2016 07424 BRONZE MEMORIAL CO. 700726 MEMORIAL PLAQUE 115.08 Total: 115.08

63429 4/8/2016 02988 CASTCO COMMUNICATIONS, INC. 15053EP COURTS AD/MARCH 640.00 Total: 640.00

63430 4/8/2016 08201 CHICAGO BULLS/WHITE SOX, TRAINING. 6403 BASKETBALL CAMP 1/13-2/3/16 1,207.00 Total: 1,207.00

63431 4/8/2016 03956 CHICAGO RECORDS MANAGEMENT 0100495 OFF-SITE RECORD STORAGE 175.05

Page: 1


Bank code: epd


63431 4/8/2016 03956 03956 CHICAGO RECORDS MANAGEMENT (Continued) Total: 175.05

63432 4/8/2016 09314 CINTAS FIRST AID & SAFETY 0343 5004726440 FIRST AID SUPPLIES 172.32 Total: 172.32

63433 4/8/2016 00019 CITY OF ELMHURST-WATER 18920401 WATER CHARGES 11/16-3/21 BERE 220.05 39000401 WATER CHARGES 1/19-3/21 WCC 1,124.92

Total: 1,344.97

63434 4/8/2016 04975 CLUB AMENITIES 40407 LOCKER ROOM AMENITIES 420.40 Total: 420.40

63435 4/8/2016 00020 COCA-COLA REFRESHMENTS USA, INC 953201624 CONCESSIONS 548.10 Total: 548.10

63436 4/8/2016 00010 COMCAST 25840324 MONTHLY INTERNET SERVICE/AD~ 254.35 31000321 MONTHLY INTERNET SERVICE/COl 144.90

Total: 399.25

63437 4/8/2016 06283 D.L. MARTIN, DIPPIN' DOTS ICE CREAM 741 CONCESSION MERCHANDISE 480.00 Total: 480.00

63438 4/8/2016 05002 DELTA DENTAL 04012016 EMPLOYEE DENTAL CARE 5,901.55 Total: 5,901.55

63439 4/8/2016 06090 DELTA DENTAL, EYEMED 04012016 EMPLOYEE VISION CARE 721.48 Total: 721.48

63440 4/8/2016 00027 DIRECT FITNESS SOLUTIONS 511468 FITNESS EQUIPMENT 42.25 Total: 42.25

63441 4/8/2016 00488 DUPAGE COUNTY HEALTH DEPT. 00142829 PERMIT #FS 1 001637/SMALLEY PO< 255.00 00142901 PERMIT#FS1011753 CTS JUICE BAI 500.00 00143057 PERMIT #FS 1 001966/HUB 255.00 00149088 PERMIT#FS1002014/PLUNKETT CC 255.00 00149111 PERMIT #FS1 002046/EE POOL 255.00

Total: 1,520.00

Page: 2


Bank code: epd


63442 4/8/2016 00078 EBEL'S ACE HARDWARE 429073/4 WASP CONTROLIWCC 45.85 Total: 45.85

63443 4/8/2016 00068 ELMHURST MEMORIAL HOSPITAL, OCCU 90341 EMPLOYEE MEDICAL TESTING 688.00 Total: 688.00

63444 4/8/2016 00086 ELMHURST POSTMASTER 03292016 POSTAGE/SUMMER BROCHURE 4,660.00 Total: 4,660.00

63445 4/8/2016 06219 FASTSIGNS 65-51821 MENU BOARDS/HUB 148.50 Total: 148.50

63446 4/8/2016 00446 FEDERAL EXPRESS 5-367-91737 SHIPPING/POSTAGE 11.49 Total: 11.49

63447 4/8/2016 00092 FIRST NATIONAL BANK OF OMAHA, VISA 03022016 VARIOUS DISTRICT VISA CHARGE~ 13,784.86 Total: 13,784.86

63448 4/8/2016 06802 FORE SUPPLY CO. 3325211 MOUTHWASH 435.96 Total: 435.96

63449 4/8/2016 05684 GEORGELO PIZZA- CHICAGO, INC. 13225 CONCESSIONS 170.41 Total: 170.41

63450 4/8/2016 00326 GOLD MEDAL- CHICAGO, INC. 304428 CONCESSIONS 755.54 Total: 755.54

63451 4/8/2016 06058 GREYBEARD DESIGN GROUP 6567 SECURITY PATCH INSTALLATION 100.00 Total: 100.00

63452 4/8/2016 01837 HARRISON & COMPANY 01851088 ROCKER SWING 535.00 01851268 CHILDREN'S TOYS, CRAFTS/KIDS F 838.61

Total: 1,373.61

63453 4/8/2016 02015 HOME DEPOT CREDIT SERVICES 03282016 MONTHLY CHARGES 1,129.41 Total: 1,129.41

63454 4/8/2016 06722 ILLINOIS DEPT OF AGRICULTURE, BUREJ 03292016 PESTICIDE OPERATOR'S LICENSE/ 20.00

Page: 3

vchlist

04/06/2016 10:22:47AM

Bank code: epd

Voucher Date Vendor


Invoice

63454 4/8/2016 06722 06722 ILLINOIS DEPT OF AGRICULTURE, Bl (Continued)

63455 4/8/2016 09315 INFINITY TRANSPORTATION MGMT, LLC

63456 4/8/2016 00459 KEEPER GOALS, DEMAND & PRECISION

63457 4/8/2016 00140 KIEFT BROS., INC.

63458 4/8/2016 03104 LEN'S ACE HARDWARE, INC.

63459 4/8/2016 00287 LUSCOMBE MUSIC

04012016

42655 42656

216872

305577/5 305582/5 305597/5 305601/5 305633/5 305636/5

5618 5623

63460 4/8/2016 00080 MCMASTER-CARR SUPPLY COMPANY 53858563

63461 4/8/2016 08891 MENARDS-MLRS PARK, ATTN: FRONT EN 33754

63462 4/8/2016 00077 METRO PROFESSIONAL PRODUCTS

63463 4/8/2016 00058 QUILL CORP.

157182 157928

4237859 4306990 4537182

Page: 4


Total: 20.00

3/31 SENIORS' BUS TRIP 569.00 Total: 569.00

LACROSSE GOALS 1,085.00 SOCCER GOALS 265.00

Total: 1,350.00

PRECAST PARKING BUMPER 280.32

Total: 280.32

SCREWS, NUTS, BOLTS 3.20 NAILON GLIDE -2.99 WIRE CUTTER 19.99 BUILDING SUPPLIES 9.99 PVC 14.98 TILE GLUE, PLIERS, LIQUID PLUME 41.97

Total: 87.14

PIANO LESSON BOOKS 485.67 PIANO LESSON BOOKS 259.71

Total: 745.38

SPRING PIN 7.99 Total: 7.99

SAW BLADES/WITH REBATES 10.10 Total: 10.10

WASHERS 18.36 12-VOLT BATTERIES 311.78

Total: 330.14

OFFICE-DESK SUPPLIES/CALCULA 34.15 OFFICE-DESK SUPPLIES/BILL STA~ 20.99 OFFICE-DESK SUPPLIES 103.15

Page: 4


Bank code: epd

Voucher Date Vendor Invoice PO# Description/ Account Amount

63463 4/8/2016 00058 00058 QUILL CORP. (Continued) Total: 158.29

63464 4/8/2016 08511 RAINOUT LINE 03142016 RAINOUT PHONE SUBSCRIPTION 399.00 Total: 399.00

63465 4/8/2016 04933 REPCO ASSOCIATES, INC. 7686 HAND SANITIZER REFILL 288.00 7687 PLUMBING SUPPlES/SLOAN VALVE 169.09

Total: 457.09

63466 4/8/2016 06404 ROESCH FORD 59575 BOLT/11022 42.12 Total: 42.12

63467 4/8/2016 00054 SAM'S CLUB DIRECT 03202016 SAM'S CLUB CHARGES 3,287.66

Total: 3,287.66

63468 4/8/2016 02418 SIR SPEEDY 68590 BINDING-FOLDING 34.00 Total: 34.00

63469 4/8/2016 01150 SUB TRAILER SERVICE 52616 TRAILER BALL/11022 23.95 Total: 23.95

63470 4/8/2016 08481 SWIM AND SPORT TEAM APPAREL, (FDI) 2026 T-SHIRT BID/COURTS 303.60 2028 T-SHIRT BID-2016/PARKS STAFF 805.00 2029 T-SHIRT BID-2016/PARKS STAFF 384.10 2035 T-SHIRT BID/COURTS 278.16 2036 T-SHIRT BID-2016/COURTS 1,222.20 2037 T-SHIRT BID-2016/FACILITIES 60.00 2045 T-SHIRT BID-2016/FACILITIES 130.00 2046 T-SHIRT BID-2016/FACILITIES 81.00 2047 T-SHIRT BID-2016/FACILITIES 64.75 2059 T-SHIRT BID/FACILITIES 40.00 2060 T-SHIRT BID/FACILITIES 39.00 2061 T-SHIRT BID/FACILITIES 154.00 2062 T-SHIRT BID/FACILITIES 313.90

Total: 3,875.71

63471 4/8/2016 00047 TELE PRINT 1603106 ENVELOPES/COURTS STATIONER) 588.00

Page: 5

vchlist 04/06/2016

Bank code:

Voucher

63471

63472

10:22:47AM

epd

Date Vendor -------------------------------4/8/2016 00047 00047 TELE PRINT

4/8/2016 00469 TERMINIX INTERNATIONAL


Invoice

(Continued)

13878735754

63473 4/8/2016 01415 TREE TOWNS IMAGING & COLOR GRA, G 0000232952 0000233008

63474 4/8/2016 00445 UNIQUE PRODUCTS & SERVICE 310100

63475 4/8/2016 06143 UNUM LIFE INSURANCE, COMPANY OF AI 03012016

63476 4/8/2016 00940 V31NFRASTRUCTURE SERVICES 216209

63477 4/8/2016 07847 VILLA PARK ACE HARDWARE 5930/2

63478 4/8/2016 00154 VILLA PARK ELECTRIC SUPPLY CO 01884846

63479 4/8/2016 07331 WASTE MANAGEMENT OF IL, INC, ATIN: 2607169-2009-5 2607 4167-2009-9 5701832-2008-8 5701833-2008-6 5701834-2008-4 5701835-2008-1 5701836-2008-9

63480 4/8/2016 07375 WEBSTAURANT STORE, INC., THE 17681345

62 Vouchers for bank code : epd

Page: 6


Total: 588.00

PEST INSPECTION/HUB 50.00 Total: 50.00

SMALLEY SIGNS 195.00 POSTERS/SUMMER 671.70

Total: 866.70

LAUNDRY DETERGENT, WAXED BJ 122.66 Total: 122.66

EMPLOYEE LIFE INSURANCE COVI 2,047.24 Total: 2,047.24

STORMWATER STUDY 900.00 Total: 900.00

PUNCH PIN KIT 15.19 Total: 15.19

ELECTRICAL SUPPLIES/6-VOLT BA' 27.98 Total: 27.98

REFUSE REMOVAUELDRG 263.86 REFUSE REMOVAUABBEY 85.00 REFUSE REMOVAUHUB 160.41 REFUSE REMOVAUCOURTS 254.69 REFUSEREMOVAUGREENHOUSE 180.00 REFUSE REMOVAUMANSION 63.00 REFUSE REMOVAUWCC 110.00

Total: 1,116.96

ICE MACHINE 2,210.13 Total: 2,210.13

Bank total: 137,778.45

Page: 6

Agenda #9d

E L M H U R S T P A R K D I S T R I C T

B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M

DATE: April 13, 2016

TO: Board of Park Commissioners

FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks and Facilities E. Anne Scheppele, Division Manager-Facilities RE: PURCHASE OF LIQUID CHLORINE (SODIUM HYPOCHLORITE) AND

LIQUID SODIUM BISULFATE FOR OUTDOOR POOLS

ISSUE Chlorine-based disinfectants are among the most frequently applied disinfectants and oxidizers for swimming pool treatment. Another chemical vital to pool treatment is sodium bisulfate, which balances the pH level of water. During the 2016 pool season, East End and Smalley pools are projected to use approximately 8,000 gallons of liquid chlorine (sodium hypochlorite) and approximately 4,000 gallons of sodium bisulfate (pH balancer). Although sodium bisulfate is available in both a solid granular form and as a liquid, the District has chosen to use the liquid form due to its safety and cost effectiveness. DISCUSSION A legal notice for the supply and delivery of liquid chlorine and liquid sodium bisulfate to East End and Norman P. Smalley Pools was placed in a local newspaper on March 4, 2016 and bid specifications were emailed to five companies. The public bid opening was held on March 21, 2016 (bid tally sheet attached). The following bids were submitted.

Company

Price per Gallon Liquid

Chlorine Price per Gallon

Liquid Sodium Bisulfate

Mineral Masters West Chicago, IL

$1.50 No Bid

Hawkins, Inc., Peotone, IL

$1.54 $2.49

Of the two sealed bids received, Hawkins provided pricing for both liquid chlorine and liquid sodium bisulfate as specified in the bid documents. Although Mineral Masters submitted the lowest price for liquid chlorine, pricing for liquid sodium bisulfate was omitted in their bid submission.

Based on responsiveness to the bid specifications and in the interest of consistency and stability of goods and services, staff determined that awarding one contract to a single supplier is the best value method for procurement of liquid pool chemicals for the 2016 season. Using a single supplier will save time by only having to contact one vendor, whether it is for placing an order, following up, or to handle issues that arise. Therefore, the lowest responsive bidder for both the liquid chlorine and liquid sodium bisulfate was Hawkins, Inc. The District contracted with Hawkins in 2015 for the supply and delivery of liquid chlorine and liquid sodium bisulfate to the outdoor pools (2015 prices per gallon were $1.57 Liquid Chlorine and $2.52 Liquid Sodium Bisulfate). Due to this satisfactory experience, staff determined Hawkins to be a responsible bidder capable of providing a high service level and meeting the required specifications. Positive reference checks were received from the Mundelein, Wheaton, and Woodridge park districts. Funds for liquid chlorine and liquid sodium bisulfate in the amount of $22,607 have been included in the appropriate line item in the FY 2016 budget. Based on typical supply usage, the approximate cost for both chemicals is expected to be $22,280. Last year, the District’s actual cost for both liquid chlorine and sodium bisulfate was $15,098, which is much lower than anticipated due to cool temperatures and lower pool attendance. RECOMMENDATION That the Board of Park Commissioners awards the bid to purchase approximately 8,000 gallons of liquid chlorine (sodium hypochlorite) in the amount of $1.54 per gallon, and 4,000 gallons of liquid sodium bisulfate in the amount of $2.49 per gallon from Hawkins, Inc., of Peotone, IL. Thank you. Attachment: Bid Tally Sheet

Submitted By

1.

f\A\~~~

2.

tt.ft\N'L\~~1 \ -.ll-.

3.

ELMHURST PARK DISTRICT 2016 Delivery of Sodium Hypochlorite, 15%, and Liquid Sodium Bisulfate, 40%

Bid Opening- Monday, March 21, 2016 1 :OOp.m.

Company/ Contractor Contractor Substance Bid TOTAL Contact Reference Compliance & Abuse Proposal

Info Sheet Sheet Certifications Prevention Form Price Per Gallon Attachment Program

Certification Subtotal: Sodium Hypochlorite, 15%

t\.~

./ J / J Subtotal: Liquid Sodium Bisulfate, 40%

v _(}--

Total: Sodium Hypochlorite, 15% plus Liquid Sodium Bisulfate, 40%

fl'1J (..\+~~t: OtJi Subtotal: Sodium Hypochlorite, 15% .

1\51 Subtotal: Liquid Sodium Bisulfate, 40%

./ ./ / v / ~2..9-f Total: Sodium Hypochlorite, 15% plus Liquid Sodium Bisulfate,

40% t L5'tf tNf'O

I' l•t.t q ~'-Su.L-~ Subtotal: Sodium Hypochlorite, 15%

Subtotal: Liquid Sodium Bisulfate, 40%

Total: Sodium Hypochlorite, 15% plus Liquid Sodium Bisulfate, 40%

3- 2.1-IV Witnessed&<(.;..~ Date: -=------ - , Date: 3_~~ Iff (o I I

Agenda #9e



DATE: April 13, 2016 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks & Facilities Daniel Payne, Division Manager – Parks RE: 2016 TREE MAINTENANCE BID ISSUE In order to maintain safe and healthy trees within the parks, the District annually contracts with an established and professional tree service company for tree maintenance. This arrangement meets the Board’s Strategic Plan Theme of Fiscal Agility, Objective B: Take Care of What We Have and Objective C: Invest in the Future. DISCUSSION Trees are one of the greatest assets in the Park District. The maintenance of trees requires specific skills, equipment, and resources that are not regularly available or financially practical for the District’s Parks Department staff. Aerial pruning, removal of limbs near power lines, and stump grinding are examples of tree maintenance that is best delegated to a contractor. The plan for 2016 is to complete a number of the remaining ash tree removals as well as aerial pruning, hazardous tree removal and stump grinding. Funds for tree maintenance in the amount of $26,000 have been allocated in the 2016 Contractual Services budget. A legal notice for Tree Maintenance was placed in the local paper on March 11, 2016 and the public bid opening was held on March 29, 2016. The bid specified the option to extend the agreement for a second year through 2017 at the same prices quoted for 2016. The decision to extend the agreement will be based on the 2017 budget appropriation, the District’s needs, and the District’s satisfaction with the services provided in 2016. Seven companies submitted sealed bids and the results are attached. Dawsons Tree Service, Inc. of Elmhurst, IL submitted the lowest overall bid for tree maintenance. Positive reference for Dawsons were received from the Village of Villa Park and Bensenville Park District. Additionally. Dawsons Tree Service has been the District’s tree maintenance contractor for the past two years and has an understanding of our operations, parks, and tree care needs. A records search has been completed with the Illinois Department of Labor (IDOL) and Dun & Bradstreet, Inc. with no violations found.

2

RECOMMENDATION That the Board of Park Commissioners 1) awards the 2016 Tree Maintenance bid contract to Dawsons Tree Service, Inc. of Elmhurst, IL for an expense not to exceed $26,000 and 2) allows the extension of the agreement in 2017 at the same prices as 2016 pending the Park Board’s approval of the FY17 Budget and 3) authorizes the Executive Director to execute said contract. Thank you. Attachments: Bid Tally Sheet

2016 Tree Maintenance Bid Tally

TREE REMOVAl. STUMP GRIND NG STUMP HOLE RESTORATION AERIAl. PRUNING

COMPANY (Perlnch) (Per Inch) I (PorHole)

CO C R'S SUBSTANCE Prico per Day Prico porHour Pric:o porT roo C~~~~~ ABUSE' REFERENCES 1"-12" 13"-24" 25" + 1"·12" 13"·24" 25" + 1"-12" 13"-24" 25" + lor ~:& (2hi'. mln,samo lorCrown

PREVENTION (3 : :.) • lu crow) Thinning

'~b~s~ / / / 8 ~ \'3 ~ J'J."'~ ~ 0~ ). ?!!. 1-f 5..£. 20~ J,$'~ 1-S~ ~~~~ 355<>2 '2.0~ 0..2

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·----·- ··· ·· . ... . .. . ... ... ... --------- -- - -----------~---··· --- -- - ---------·-··- -- ·-·'--·--------~----~---------

**On April 5, 2016 staff called Kelly Kelly at Clean Cut tree service she was not in-- but spoke with Mike

Kelly (said he was the coordinator on the bid) . Verified that the stump hole restoration is per inch not

per hole.

1-12". $3 per inch

13-24" $4 per inch

25" and Larger $4 per inch

Agenda #10a (1)



DATE: April 13, 2016 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director RE: STORMWATER MANAGEMENT

ISSUE The stormwater subcommittee met with the City on Wednesday, March 24 in Council Chambers with public present to continue discussions concerning the City’s request to use park property for stormwater detention. DISCUSSION Five residents attended the meeting and one spoke during public comment. All five sites under consideration were discussed. As regards York Commons, the City noted that once the design of the valve was complete, we would be receiving the 95% plans (those plans were subsequently received on March 30 and are being reviewed by the Board’s subcommittee and by Greg Wolterstorff of V3). The City announced that they will hold an Open House on the project, as required by the intergovernmental agreement, on April 20 and the District will participate. In addition, the timeline for the project was discussed as it is apparent the work will not be able to be completed prior to Smalley Pool opening for the summer. The City is working on a proposed schedule for the project; the District made it clear that safety will be the utmost concern when considering the schedule as thousands of people utilize the park and pool during the summer. Golden Meadows was next on the agenda. However, as was noted at the Park Board’s March 23 meeting, the City Council approved the terms of the draft IGA on March 21 and the District received a copy of it the following day; as a result not much conversation took place. The Board’s subcommittee, staff and Andrew Paine of Tressler are now in the midst of reviewing the document. Highlights of the agreement are on the attached page and will be presented to the Board. Lastly, after much discussion City officials requested that the Park District reconfirm the status of the other three parks under consideration (East End, Crestview and Wild Meadows Trace). Whereas the Park District is not interested in considering the use of those sites without first considering further improvements to the parks that could also facilitate the construction of stormwater basins, the City is not interested in considering

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other options for those sites if they involve increased costs in order to preserve open space. As a reminder the following statement has been shared by District representatives more than once at prior meetings: “At this point in time, the Park Board is not interested in encumbering additional open space with detention basins to provide relief for approximately 11 remaining homes that would be impacted. However…the District believes that Park and City staff should discuss alternative ideas for three sites, similar to those the City has already utilized.” The next subcommittee meeting will be held Thursday, March 28, 2016 at 7:00 p.m. at City Hall. RECOMMENDATION That the Board of Park Commissioners review, discuss and provide feedback on the information provided. Thank you. Attached: Highlights of Proposed IGA – Golden Meadows Proposed IGA – Golden Meadows

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STORMWATER MANAGEMENT INTERGOVERNMENTAL AGREEMENT – GOLDEN MEADOWS IGA Highlights Paragraph 2: Stormwater Improvements City at its expense to design and construct stormwater improvements in the west

portion of Golden Meadows Park. Paragraph 3: IDNR Approval and Determination of Consideration to be Paid Within ten (10) days of approval of the IGA, the City and Park District shall jointly engage

the conversion process with IDNR to secure approval for the conversion Paragraph 3.i. Outlines appraisal process, 3 "Yellow Book" certified appraisers, one selected by the

City, one selected by the Park District and the third selected by the two selected appraisers.

Average of the three appraisals used to determine value, with highest and best use "being subject to IDNR regulation restrictions of passive, outdoor recreational use, with a valuation date of April 1, 2016 or another agreed upon date"

City has 60 days to determine whether or not to proceed after receipt of the 3 appraisal reports and determining appraised value

Paragraph 3.ii. If City accepts appraised value (average of 3 appraisal reports), within 7 days, the City

shall establish escrow for appraised value for Park District to acquire replacement property

When Park District enters into a bona fide real estate contract within one year, if required, the city will deposit additional funds up to one half the determined appraised market value for the Park District to acquire replacement property

If the cost of replacement property exceeds one and one-half times the determined appraised market value, the Park District bears the additional cost

Paragraph 3.iii. Within 30 days of IDNR approving the conversion, the Park District will convey fee

simple (west lobe) and easement interests (east lobe) to the City Paragraph 3.iv. If IDNR does not approve the conversion, the IGA is null and void and the escrowed

money is returned to the City Paragraph 3.v. If eminent domain is invoked to acquire replacement property, the Park District’s bears

all costs and responsibility to do so Paragraph 4: Easements City will receive an easement across the east lobe for a stormwater pipe. The City is

to maintain the storm sewer and the Park District to maintain land.

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Paragraph 5: Review of City’s Plans Review and comment on plans and specifications for the project at pre-determined

intervals No clause calling for mutual agreement on the final plans and specifications (not

needed because Park District will not own the property containing the stormwater improvement

Paragraph 6: Schedule of Construction Mutual cooperation in coordination of construction schedule Paragraph 8: Restoration Restoration of the east portion of the Park by the City Replacement of trees on a 1” for 1” basis, along with the Park District being able to

elect to receive replacement value for some of the trees, rather than having new tree stock installed (identical to York Commons IGA)

Paragraph 9: Environmental Investigation City has the right to conduct environmental testing within 30 days after signing the IGA If any environmental contamination is found, the City retains two options: the land can

be reappraised based on the newly discovered information to calculate a “revised determined fair market value,” or the City can cancel the agreement.

If the City cancels the agreement, the Park District has two options: the replacement land purchased can be conveyed to the City or the full amount of the escrow monies will be returned to the City

Paragraph 10: Maintenance and Repair of the Stormwater Improvements by the City City will maintain the improvements (underground drain lines) in the Park Paragraphs 11 and 12 Indemnification, hold harmless language and insurance requirements Paragraph 13: Termination Language allowing the City to terminate the IGA prior to the construction of any

improvements Language allowing the Park District to terminate the IGA if the City does not begin

construction within two (2) years.

CITY OF ELMURST - DRAFT 3-18-16

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INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF ELMHURST AND ELMHURST PARK DISTRICT FOR THE CONSTRUCTION, OPERATION AND

MAINTENANCE OF STORMWATER IMPROVEMENTS IN GOLDEN MEADOWS PARK, ELMHURST, DUPAGE COUNTY, ILLINOIS

THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) is entered into this ___

day of ____________, 2016, by and between City of Elmhurst, an Illinois municipal corporation (“City”), and Elmhurst Park District, an Illinois park district and unit of local government (“Park District”). City and Park District are hereinafter sometimes referred to individually as a “Party,” and collectively as the “Parties.”

RECITALS

WHEREAS, the City owns, operates, and maintains a storm sewer collection system,

including certain ancillary facilities and improvements, throughout its corporate boundaries; and WHEREAS, the City and its residents have experienced, and continue to experience,

severe flooding during heavy rain events; and WHEREAS, in or about April 2012, the City caused to be created the “City of Elmhurst

Comprehensive Flooding Plan Stormwater Sewer System Analysis Elmhurst Illinois” prepared by Christopher B. Burke Engineering, Ltd. (“Comprehensive Flooding Plan”); and

WHEREAS, the Comprehensive Flooding Plan recommended, in part, the use of certain

parks owned and operated by the Park District as possible stormwater detention sites, including the park located at south Caroline Avenue., Elmhurst, Illinois and commonly referred to as “Golden Meadows Park”; and

WHEREAS, the City is committed to accomplishing the goals set forth in the

Comprehensive Flooding Plan; and WHEREAS, following the creation of the Comprehensive Flooding Plan, the Park

District retained V3 Companies to perform a peer review of the Comprehensive Flooding Plan and to otherwise assist and advise the Park District with respect to the potential implementation of stormwater improvements in certain parks owned and operated by the Park District, including Golden Meadows Park; and

WHEREAS, based on reviews performed by the Parties and their respective engineers,

and consultation among the Parties and their respective engineers, the Parties reasonably believe that the construction, operation and maintenance of certain stormwater improvements in portions of Golden Meadows Park is expected to reduce the frequency and severity of flooding within the Parties’ respective corporate boundaries; and

WHEREAS, based on the foregoing, the Park District has determined that it is in the

public’s interest to convey fee simple title to the City in order to facilitate the construction, operation, and maintenance of certain stormwater improvements in the west portion of Golden


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Meadows Park (“West Stormwater Detention Site”), and to grant certain easement rights to City in order to facilitate the construction operation, and maintenance of certain stormwater improvements in the east portion of Golden Meadows Park (“East Stormwater Detention Site”) (collectively, “Stormwater Detention Sites”); and

WHEREAS, the City, by virtue of its power as a home rule unit of government as

provided in Article VII, Section 6 of the 1970 Constitution of the State of Illinois, and Park District, by virtue of its powers set forth in Sections 8-1 and 8-11 of the Park District Code (70 ILCS 1205/8-1 and 8-11), are authorized to enter into this Agreement; and

WHEREAS, a cooperative intergovernmental agreement is appropriate and such an

agreement is authorized and encouraged by Article 7, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and

WHEREAS, the Parties wish to define and establish their respective rights,

responsibilities and obligations with respect to the construction, operation, and maintenance of the stormwater improvements installed in the Stormwater Detention Sites.

NOW, THEREFORE, in consideration of the premises and the mutual promises

contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by each of the Parties, the Parties agree as follows:

1. Recitals Incorporated. The foregoing recitals are incorporated herein by reference

and made a part hereof as though fully set forth herein, the same constituting the factual basis for this Agreement.

2. Stormwater Improvements. The City shall, at its sole cost and expense, design and construct certain stormwater improvements in the Golden Meadows Park Stormwater West Detention Site (“West Stormwater Improvements”) and in the Golden Meadows Park East Detention Site (“East Stormwater Improvements”). (Collectively “Stormwater Improvements”). The Stormwater Improvements shall be based upon, and shall in all respects fully comply with, the Plans and Specifications, a copy of which is attached hereto and incorporated herein by reference as Exhibit A. The Parties specifically acknowledge that the plans and specifications attached hereto as Exhibit A at the time of execution of this Agreement may be preliminary in nature. Accordingly, the Parties agree that the Plans and Specifications, once completed, shall be attached to this Agreement as Exhibit A and shall replace any preliminary plans and specifications attached hereto at the time of execution. The Parties, through their respective Executive Director and City Manager, shall execute an appropriate document confirming the attachment of the Plans and Specifications to this Agreement as being the final Plans and Specifications for purposes of this Agreement.

3. IDNR Approval and Determination of Consideration to Be Paid. The conversion

of Park District property for the construction of the Stormwater Improvements at Golden Meadows Park will require approval from the Illinois Department of Natural Resources (“IDNR”). Within ten (10) days of the execution of this Agreement, the City and the Park District shall jointly engage the conversion process with IDNR and work collaboratively to


3

secure IDNR approval for the conversion of portions of Golden Meadows Park for the Stormwater Detention Sites, and will otherwise cooperate fully with each other and take all additional actions which may be necessary or appropriate in order to consummate and make fully effective the objectives of this Agreement.

i. In the event that IDNR conversion approval as provided herein requires the Park

District to acquire replacement real property for the conversion of Stormwater Detention Sites obtained by the City under this Agreement, the Parties agree that for purposes of ascertaining the amount the City may pay to the Park District under this Agreement, the fair market value of the fee simple of the West Stormwater Detention Site shall be determined as follows: within thirty (30) days of the execution of this Agreement, the Parties shall select three (3) MAI designated real estate appraisers licensed and in good standing in the State of Illinois (Park District shall choose one such appraiser; the City shall choose one such appraiser; the two chosen appraisers shall choose the third appraiser), who shall each, at the City’s expense within sixty (60) days after all three appraisers are chosen, prepare “yellow book” appraisal reports of the West Stormwater Detention Site to render opinions as to fair market value considering the highest and best use of the property as being subject to IDNR regulation restrictions of passive, outdoor recreational use, with a valuation date of April 1, 2016, or some other specific valuation date as agreed upon by the Parties. The Parties agree that the average of the three (3) “yellow book” appraisal reports shall be used to determine the appraised fair market value of the West Stormwater Detention Site (the “determined appraised fair market value”) and/or the “revised appraised fair market value” pursuant to Paragraph 9(c) of this Agreement. Within sixty (60) days after all three (3) “yellow book” appraisal reports and/or any revised appraisal reports are provided to the City in final form, the City shall have the sole right to declare this Agreement null and void by providing the Park District with written notice as provided in this Agreement.

ii. In the event that the City accepts the determined appraised fair market value and/or the revised determined appraised fair market value of the West Stormwater Detention Site after being provided with all three (3) final and/or revised final form “yellow book” appraisal reports as provided herein, and subject to the terms provided in Section 9 of this Agreement relating to Environmental Investigation, the City agrees that within seven (7) days thereafter it shall deposit into a joint escrow account an amount of money equal to the determined appraised fair market value or the revised determined appraised fair market value. The parties agree that such joint escrow monies are held for the benefit of the Park District to use towards the Park District’s acquisition of replacement property following the IDNR conversion process related to the Stormwater Detention Sites. The parties agree that if the IDNR approves the conversion of the Stormwater Detention Sites, and the Park District subsequently enters into a bona fide real estate purchase agreement for the acquisition of replacement property for an amount up to one and one-half (1 ½) times the determined appraised fair market value or revised determined appraised fair market value within one (1) year after the time of the City’s escrow deposit as provided herein, the City shall deposit into the joint escrow an additional amount of money equal to the difference of the bona fide offer and the escrow deposit of determined


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appraised market value or revised determined fair market value up to one-half (1/2) of the determined appraised market value or the revised determined fair market value. In the event that the City deposits into a joint escrow account a total amount of money equal to one and one-half (1 ½) times the determined appraised fair market value or the revised determined fair market value as provided herein, and in the event that the cost of the replacement property obtained by the Park District following the IDNR conversion process exceeds the amount deposited by the City, the Park District alone bears the additional cost of acquisition of the replacement property.

iii. Within thirty (30) days following the IDNR approval of the conversion of the Stormwater Detention Sites as provided in this Agreement or otherwise within 30 days following IDNR approval to the Park District to convey fee simple and/or easement interests to the City as provided in this Agreement, the Park District shall deliver to the City a deed for the conveyance of fee simple title to the West Stormwater Detention Site and shall also deliver to the City a temporary and permanent easement for the East Stormwater Detention Site as provided herein below.

iv. In the event that IDNR approval is not obtained for the conversion and/or conveyance to the City of the Stormwater Detention Sites as provided in this Agreement, this Agreement shall automatically become null and void upon receipt of IDNR’s written final decision denying the Park District’s request for conversion and/or conveyance to the City of the Stormwater Detention Sites, and the City’s monies deposited into the joint escrow as provided in this Agreement shall be returned to the City.

v. In the event that the acquisition of replacement property to satisfy the IDNR conversion requires the exercise of eminent domain, it shall be the responsibility of the Park District to do so.

4. Easements. To facilitate the construction, operation and maintenance of the Stormwater Improvements, the Park District shall grant to the City certain temporary construction easement rights and certain perpetual access and maintenance easement rights in and to the East Stormwater Detention Site to be used for stormwater management purposes. The temporary construction easement and perpetual access and maintenance agreement shall be in substantially the form attached hereto as Exhibit B and incorporated herein by reference, subject to such additional modifications as mutually agreed to by the Parties in writing.

5. Review of City’s Plans and Specifications. The City shall submit to the Park

District for review and comment the proposed plans and specifications for the Stormwater Improvements to be constructed by the City in the Stormwater Detention Sites pursuant to this Agreement. The City shall submit the plans and specifications, including but not limited any construction documents, at the following intervals: (i) sixty-five percent (65%) complete, including preliminary design; (ii) 95% complete; and (iii) final plans and specifications. The proposed plans and specifications shall be prepared in accordance with all applicable City ordinances, County of DuPage Ordinances, and State and Federal statutes, rules, and regulations. The City shall conduct at least one public informational meeting regarding the proposed plans and specifications, and shall attend and participate in such other public meetings reasonably requested by the Park District. The Park District shall have no liability for any errors, omissions, or other defects in the Plans and Specifications, and its review shall not constitute a limitation on


5

or waiver by Park District of its rights under this Agreement or a defense by the City to the exercise by Park District of its remedies for City’s breach of its obligations under this Agreement or as a basis for the City to avoid its indemnification obligations under this Agreement.

6. Schedule of Construction. The Parties shall reasonably cooperate in coordination

of the construction, operation and maintenance contemplated by this Agreement or any exhibits hereto, so as to minimize any adverse impact on Park District operations, including but not limited to Park District's use of the East Stormwater Detention Site. Prior to bidding any work to be done pursuant to this Agreement, the City shall submit a sample schedule to the Park District for such work for preliminary approval. The City shall notify the Park District at least thirty (30) days prior to commencement of construction, staging or site preparation for any construction, operation and maintenance contemplated by this Agreement or any exhibits attached hereto. The City shall also provide the Park District with a copy of the construction schedule for any construction, operation and maintenance contemplated by this Agreement or any exhibits attached hereto, as the same may be revised from time to time and otherwise give the Park District reasonable advance notice of any planned activities on or in the East Stormwater Detention Site that may affect the Park District's conduct of its normal activities or operations. Any construction schedule provided by the City under this paragraph shall be based upon prior consultation with the Park District, and shall be designed, to the greatest extent practicable, to minimize any adverse impact on Park District operations, including but not limited to Park District's use of the East Stormwater Detention Site.

7. Demolition of Facilities or Improvements. If it is necessary for the City to

demolish any Park District facilities or improvements in order to fully implement the Plans and Specifications, the City shall be responsible for the full cost of such demolition. The City shall give the Park District as much advance notice of such demolition or site preparation as practicable, but in no event less than seven (7) business days advance notice, to allow the Park District sufficient time to salvage or remove any facilities or improvements. Prior to the City’s commencement of any work to be done pursuant to this Agreement, the City shall videotape the condition of the site and perform a walkthrough of the site to establish the condition of the site before such work and/or demolition is performed.

8. Restoration of the Golden Meadow Park East Stormwater Detention Site.

A. Following the City’s completion of any Stormwater Improvements constructed in the East Stormwater Detention Site pursuant to this Agreement, the City shall, at its sole cost and expense shall, restore all affected portions of the East Stormwater Detention Site to the same or better condition as existed immediately prior to the commencement of any activity thereon by the City and as established by the preconstruction videotape walkthrough.

B. In the event that the City’s construction, operation, or maintenance of the

stormwater or recreational improvements requires the removal of any existing trees at the East Stormwater Detention Site, or in the event that any existing trees at the East Stormwater Detention Site die within a two year period after performance under this agreement as a result of the construction, operation, or maintenance of the stormwater or


6

recreational improvements, the City shall be obligated, except as otherwise provided herein, at its sole cost and expense, to replace the affected “quality” tree or trees according to the following terms:

i. Trees are to be evaluated based upon diameter at breast height

(“DBH”). The DBH of multiple trees shall not be added together except in the case of multi-stem trees. Multi-stem trees shall have their trunks measured individually, and then an average of DBH of the trunks shall be used to get a single DBH size for evaluation purposes.

ii. No volunteer or scrub trees shall be evaluated for reimbursement unless agreed upon by the City and the Park District.

iii. The cost of removal shall not be deducted from the replacement values.

iv. Trees that are diseased, infested, or would otherwise be removed, shall not be evaluated for reimbursement (e.g., all Ash trees due to Emerald Ash Borers; American Elm currently diagnosed with Dutch Elm Disease; trees in a dead, dying, declining and/or severely damaged condition).

v. Replacement values for trees (number of trees and/or monetary values) shall be calculated using the measured DBH modified by the species rating located at the Illinois Arborist Association website (www.illinoisarborist.org) for Northern Illinois Tree Ratings. Base tree replacements shall be made on a “1 for 1” DBH replacement (once adjustments are made).

vi. Replacement values are calculated at $133/inch in DBH. Replacement trees must be at least two and one half (2.5) inches in diameter and six (6) feet above the ground.

vii. All replacement trees shall be of a variety selected by the Park District and shall be installed in a location determined by the Park District.

viii. The Park District may also elect, in its sole discretion, to forego tree replacement and instead receive cash replacement value for some or all of the replacement trees contemplated by this paragraph 8.C. Any cash replacement value received by the Park District shall be used for tree replacement in public park locations.

ix. Prior to the commencement of work pursuant to this Agreement or any addenda attached hereto, the Parties shall identify all dead, dying or invasive trees located at Golden Meadows Park East Stormwater


7

Detention Site (easement) that should be removed, but, not subject to replacement under the terms provided herein.

x. The City shall warrant the condition of the replacement trees for a period of one year.

C. All restoration, repair and replacement shall be completed to the

reasonable satisfaction of Park District within thirty (30) days after the completion of the stormwater improvements or, if due to weather conditions or other circumstances which in the Park District's opinion would make any such restoration, repair and replacement inadvisable, then within such later time period as the Park District reasonably shall request. 9. Environmental Investigation and Remediation of Park District Property.

A. Within thirty (30) days after the approval and execution of this Agreement and the form temporary construction easement and perpetual access and maintenance agreement attached hereto as Exhibit B, the City may enter the Stormwater Detention Sites, upon prior written notice as provided below, to perform environmental testing at the City’s expense.

B. The City agrees to protect, indemnify, defend and hold the Park District,

and its elected and appointed officials, officers, employees, agents, and volunteers (individually and collectively, the “Park District’s Indemnitees”) harmless from and against any claim for liabilities, losses, costs, expenses (including reasonable attorneys’ fees), damages or injuries suffered or incurred by any of the Park District Indemnitees arising out of, resulting from, relating to or connected with: (i) any environmental investigation or assessment performed at the Stormwater Detention Sites by the City or any of City’s employees, agents, representatives, contractors and consultants, excluding, however, any claim for liabilities, losses, costs, expenses, damages or injuries for any diminution in market value of the Stormwater Detention Sites that may arise as a result of the discovery of environmental contamination by way of the City’s environmental investigation or assessment as provided in this Agreement, provided City or any of City’s employees, agents, representatives, contractors and consultants did not introduce or is not otherwise responsible for any environmental contamination discovered; and/or (ii) the willful misconduct of, or other acts or omissions of, the City or its employees, agents, representatives, contractors and consultants at the Stormwater Detention Sites.

C. In the event the City’s environmental testing discloses environmental

contamination or hazardous materials in the Stormwater Detention Sites, the City will, in its sole discretion, request that the three appraisers chosen pursuant to Paragraph 3(i) of this Agreement reappraise the West Stormwater Detention Site in light of the existence of such environmental contamination or hazardous materials for purposes of arriving at a revised determined appraised fair market value (the “revised determined fair market value”) for the West Stormwater Detention Site following the process contained in Paragraph 3(i) through (v), or alternatively, the City may, in its sole discretion, declare


8

within sixty (60) days after the completion of the final report regarding such environmental testing that it will not proceed with the construction of the Stormwater Improvements, and may declare this Agreement, including any exhibits attached hereto, null and void by sending the Park District the appropriate notice as provided herein. In such an event where the City choses to declare the Agreement null and void, the City agrees to reconvey the fee simple interests in the West Stormwater Detention Site back to the Park District, and reconvey the easement interests in the East Stormwater Detention Site back to the Park District, and the Park District agrees to either: (i) convey to the City the fee simple title of the replacement property obtained by the Park District pursuant to this Agreement, or (ii) return to the City the full amount of escrow monies deposited by the City as provided in this Agreement. As an alternative to the City’s right to declare this Agreement null and void as provided under this section, the City may elect to renegotiate with the Park District the amount of money the City will deposit into a joint escrow for use by the Park District to acquire replacement property under the terms contained in Section 3 of this Agreement. If the City and the Park District are unable to agree to a renegotiated amount of money within thirty (30) days or within some other period mutually agreed period of time for renegotiations, this Agreement shall be null and void.

D. If the City elects to proceed with the construction of the Stormwater

Improvements after discovering environmental contamination or hazardous materials in the Stormwater Detention Sites, the City shall: (i) notify the Park District of its decision to proceed; and (ii) prepare for the Park District’s review and comment, at the City’s sole cost and expense, an Environmental Remediation Plan (“ERP”) setting forth the City’s plan to handle, dispose of, and otherwise remediate the environmental contamination and hazardous materials pursuant to State and Federal law.

E. The Park District’s review of and comment on the ERP is to confirm

compliance with State and Federal laws and the terms of this Agreement. Following the Park District’s review of and comment on the ERP, the City and the Park District shall work cooperatively to address the Park District’s comments regarding the ERP to confirm compliance with State and Federal laws and the terms of this Agreement. The City and the Park District must agree to the ERP, and such agreement shall not be unreasonably withheld. Once the ERP is agreed upon by the Parties, the Park District shall fully cooperate with the City’s implementation of the approved ERP with regard to any such remediation. This includes, but is not limited to, execution of any documents regarding environmental remediation Stormwater Detention Sites. The City agrees that it shall undertake the performance of the ERP, and any and all necessary remediation set forth therein, at its sole cost and expense. 10. Maintenance and Repair of the Stormwater Improvements. The City shall

maintain the stormwater improvements located in the East Stormwater Detention Site in such a manner so as to ensure that such stormwater improvements remain in good working order and repair at all times, and will further ensure that the stormwater improvements comply at all times with applicable federal, state and local law, including the ordinances and regulations of the


9

County of DuPage and the City of Elmhurst. In the event that the Park District determines that the City is not in compliance with the terms of this paragraph in relation to the East Stormwater Detention Site, the Park District shall provide the City written notice of said noncompliance. Upon receipt of said notice, the City shall have thirty (30) days to commence the necessary measures to cure said noncompliance. Notwithstanding the above thirty (30) day cure period, the City shall take immediate action to cure said noncompliance in the case of an emergency likely to cause immediate harm, damage or danger to surrounding property or to the public or private health, safety or welfare. In the event that the City fails to commence the necessary measures to cure said noncompliance at the expiration of the periods set forth herein, or otherwise exhibits an unwillingness to cure said non-compliance, the Park District shall have the right, but not the obligation, to take all steps necessary to bring the stormwater improvements located on the East Stormwater Detention Site into good working order and repair and to ensure compliance with all applicable federal, state and local laws, including the ordinances and regulations of the County of DuPage and the City of Elmhurst, and the City shall be responsible for all reasonable costs and expenses incurred by the Park District in connection with same, including reasonable attorneys' fees. Except for emergency situations or unless otherwise agreed upon by the Parties, the City shall provide not less than thirty (30) days advance written notice before beginning any work or maintenance on the stormwater improvements located in the East Stormwater Detention Site. In the event of an emergency, and if prior notice is not possible, the City shall provide notice to the Park District at the earliest reasonable opportunity.

11. Indemnification and Hold Harmless. To the fullest extent permitted by law, the

City agrees to indemnify, defend, save and hold harmless the Park District’s Indemnitees from and against any and all liabilities, claims, losses, and/or demands for personal injury and/or property damage, including reasonable attorneys’ fees, arising out of or caused by any act or omission of the City, any of its contractors or subcontractors, anyone directly or indirectly employed or engaged by any of them, or anyone for whose acts any of them may be liable, arising out of or in connection with any work or activity performed pursuant to this Agreement, the grants of easement contemplated by this Agreement, any work or activity performed on or in the Golden Meadows Park East Stormwater Detention Site (easement) which relates to or involves the stormwater improvements constructed and installed by the City, and/or any work or activity performed in connection with the City’s construction, operation, or maintenance of the stormwater improvements. (The items in the preceding sentence for which indemnification is required are hereinafter referred to as “Claims”). Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. The City shall similarly protect, indemnify and hold and save harmless Park District’s Indemnitees from and against any and all claims, costs, causes, actions and expenses including but not limited to court and administrative costs, reasonable attorneys and paralegal fees (collectively, “Legal Fees”) incurred by reason of the City’s failure to fully perform any of its obligations under, and/or City’s breach or default of or under, any provision of this Agreement. It is expressly acknowledged and agreed by the City that it is City’s intention that the obligations of the City contained in this paragraph with respect to Claims shall be broadly construed and applied in favor of Park District’s Indemnitees, excluding indemnification of Park District’s Indemnitees for their negligent, willful and/or intentional misconduct. It is further agreed by the City that


10

failure of the City to indemnify, defend and hold harmless Park District’s Indemnitees as provided in this paragraph shall constitute a breach of a material term of this Agreement.

12. Insurance. At all times while this Agreement remains in effect, each party shall

procure adequate insurance and/or self-insurance to protect itself, its officers, employees and agents from any liability for bodily injury, death and/or property damage in connections with the stormwater improvements constructed pursuant to this Agreement or any exhibits attached hereto.

13. Termination.

A. The City may, in its sole discretion and prior to the construction of any Stormwater Improvements, declare this Agreement, including any exhibits attached hereto, null and void by sending the Park District the appropriate notice pursuant to the paragraph below.

B. The Park District may, in its sole discretion, declare this Agreement,

including any exhibits attached hereto, null and void by sending the City the appropriate notice pursuant to the paragraph below in the event the City does not enter into an agreement for the construction of the East Stormwater Improvements contemplated by this Agreement or by any exhibits attached hereto within two (2) years from the execution date of this Agreement. 14. No Waiver. No waiver of any rights which Park District has in the event of any

default or breach by City under this Agreement shall be implied from the failure by Park District to take any action on account of such breach or default, and no express waiver shall affect any breach or default other than the breach or default specified in the express waiver and then only for the time and to the extent therein stated.

15. Entire Agreement. This instrument contains the entire agreement between the

Parties relating to the rights granted herein and the obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force and effect, and any modifications to this Agreement must be in writing and must be signed by all Parties to this Agreement.

16. Severability. Invalidation by judgment or court order of any one or more of the

covenants or restrictions contained herein shall in no way affect any other provisions which shall remain in full force and effect.

17. Law Governing. The laws of the State of Illinois shall govern the terms of this

Agreement both as to interpretation and performance. 18. Captions and Paragraph Headings. Captions and paragraph headings are for

convenience only and are not a part of this Agreement and shall not be used in construing it.


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19. Notices. All notices provided for herein shall be served upon the Parties by personal delivery, email, fax or Certified United States mail, return receipt requested, at the following locations, or at such other location or locations as the Parties may from time to time designate in writing:

Notice to Park District: Executive Director Elmhurst Park District 375 W. 1st Street Elmhurst, IL 60126

Notice to City: City Manager City of Elmhurst 209 N. York St. Elmhurst, IL 60126

Notices shall be deemed given when received by the Party to whom it was sent.

20. No Waiver of Tort Immunity. Nothing contained in this Agreement is intended to constitute nor shall constitute a waiver of the rights, defenses, and immunities provided or available to either Party under the Illinois Local Governmental and Governmental Employees Tort Immunity Act with respect to claims by third parties.

21. No Third Party Beneficiaries. This Agreement is entered into solely for the benefit of

the Parties, and nothing in this Agreement is intended, either expressly or impliedly, to provide any right or benefit of any kind whatsoever to any person or entity who is not a party to this Agreement, or to acknowledge, establish, or impose any legal duty to any third party.

22. Compliance with Laws. The Parties shall comply with all applicable federal, state,

county, and local statutes, ordinances, rules, regulations, and codes. 23. Counterparts. This Agreement may be executed in counterparts that, taken together,

will be effective as if they were a single document. Signatures transmitted by a .pdf file or facsimile shall be treated as originals.

24. Prevailing Party. The prevailing party in any suit or action to enforce the provisions

of this Agreement shall be entitled to recover his or her costs in enforcing this Agreement, including reasonable attorneys’ fees.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and

year first above written. ELMHURST PARK DISTRICT _________________________________ President, Board of Park Commissioners ATTEST: _________________________________

CITY OF ELMHURST ______________________________ Mayor ATTEST: ___________________________


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Secretary, Board of Park Commissioners City Clerk


13

EXHIBIT A

Plans and Specifications


14

EXHIBIT B

Form Temporary Construction Easement and Perpetual Access and Maintenance Easement Agreement

Agenda #10b (1)



DATE: April 13, 2016 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Angela Ferrentino, Director of Parks & Facilities Daniel Payne, Division Manager – Parks RE: MOWER REPLACEMENT ISSUE In an on-going effort to maintain the highest quality and safest fleet for the Park District, staff recommends the replacement of equipment that have reached the end of their useful life. The replacement of the mowers meets the Board’s Strategic Plan Theme of Fiscal Agility, Objective B: Take Care of What We Have and Objective C: Invest in the Future. DISCUSSION Two of the District’s oldest 72 inch detail mowers are scheduled for replacement. These mowers are 6 and 7 years old and run daily during the mowing season. One of the machines was converted into a snow broom for winter operations, while the other was placed on the disposal ordinance and sold at auction. Additionally, the mower replacement will begin to streamline the variety of brands of mowers utilized by the District from six different brands to four and then down to two in future years. Funds for this purchase in the amount of $20,000 have been budgeted in the FY16 Capital Improvement Fund. In order to obtain better pricing, staff recommends utilizing the State of Illinois Joint Purchasing Contract for the procurement of the mowers. The State of Illinois Joint Purchasing Contract prepares bids, conducts a competitive sealed bidding process, and awards contracts. The Joint Purchasing Contract is open to all governmental units. A copy of the contract is included with this memo. The District has utilized the State of Illinois Joint Purchasing Contract for equipment replacement in 2003 and 2008. Although invoicing for the purchase is done through the distributor MTI in Minnesota, Reinders of Franklin Park, IL handles the ordering, delivery, and training associated with the new mowers. Reinders is a quality vendor with whom the District has a history of equipment, parts, and material purchases.

2

MTI Distributing, Inc. Brooklyn Center, MN:

Two (2) current model year Toro 6000 Series Z Master Mowers

$ 20,090.42 (State Bid)

RECOMMENDATION That the Board of Park Commissioners approves the purchase of two (2) current model year Toro 6000 Series Z mowers as listed on the attached quote through the State of Illinois Joint Purchasing Contract for a total cost of $20,090.42. Thank you. Attachments: State Contract Reinders Quote

ioro NOTICE OF AWARD

TABLE OF CONTENTS

TERMS AND CONDITIONS .......... , ...•..... , , .. , ...... , ....... , ...... , .......... , .... , ........ , , , ...... , .

PAGE NUMBER

00001 CONTRACT VENDORS ..•..•.....•.•.•.....•.••••......••••.••. , •••.•.• , , ..•.•... , , .•....•• , •.•• , , , •.••.... , 00006 CONTRACT ITEMS/SERVICES BY LINE ITEM ..................... , ....... ,, ...... , .......... , .. , .. ,, ........ ,. 00007

DESCRIPTION: ZERO-TURN, 52'1 MOWER DECK .... , ........ ,, ........ , ...... , ......... ,, ...... , ....... ,,, 00007 TORO, 74906.,,, ...... , .. , ....... ,,, .......•......... ,, .... , .• , ........ , .... , •.........• ,. 00007

DElSCRIPTION: OPTION FOR FACTORY MODIFICATION FOR ... ,, ...... , ...... , ..................• , ..... ,., .. 00007 DESCRIPTION: ZERO-TURN, MIN. 60 11 TO 61 11 MOWER DECK ............................................... 00007

•roRo, 7491s ..•.........•.....•....................•...................................... oooo8 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR,,, .......•.................•.............. ,,,, .. 00008

,..-1JESCRIPTION: ZERO-TURN, 72" MOWER DECK ....•.......................•.................•......•..... OED L_ TORO, 74928 .......... ,., .......................... , ............•....•...... , ............. 00009

DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR,,, ........ ,, .... ,, ....... , ....... ,, ..•... ,.,,,,. 000~ DESCRIPTION: ZERO-TURN, 52 11 MOWER DECK .. ,.,, .. ,,,,, ..... ,., •..... ,,,., ... , .. ,,, ... ,, •..... ,.,,.,. 00009

TORO, 74266,, ... , .. ,,,, ..... ,,,.,,, .... ,,, •..... ,.,,., ... ,, •. ,., .... ,,, ... ,, .. ,, ... ,,,.,. 00010 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR,.,., ..... ,, .... , ••. , ..... ,., •... ,,,,., ..... ,,,., 00010 DESCRIPTION: ZERO-TURN, MIN 60" TO 611' MOWER DECK.,,, .... ,., •.... , ........ , .. ,,,.,, ......... ,,,., 00010

TORO, 74267,, ...........•. , .•• ,.,, .....• ,., ....... , ...... , ..........•..... , ..........• , .. 00011 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR,., ....... ,,, .... ,., ........ ,, .... ,,., ...... ,,,,. 00011 DESCRIPTION: PUSH MOWER, 6HP GAS, 21 11 DECK, HEAVY .• , .. , ......•............. , .......•. , ...... , .• ,.

TORO, 22297 ......... , ........ , ............ ,, ........... , .. , ...... , ..•..... ,, ...... ,., •. ,. DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR ...........•....•........ , ........ ,, ............ .

00011 00011 00011

DESCRIPTION: PUSH MOWER, 6HP GAS, 30 11 DECK, HEAVY ..... , .............. , .... ,., .. , .. ,., ....... , .•.. 00011 TORO, 22210 ............•.......• , ........ , ........ ,, .....•... , ...... , ..... ,., ....... , ... , 00012

DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR., ..... , ......... ,, ..... ,., .. , .... ,, .. , ... ,,, .... 00012 DESCRIPTION: OUT-FRONT ROTARY MOWER, 60 11 CUTTING ....... ,,, .... ,.,,, ... ,.,,, •...... ,, ....... ,,., .. 00012

TORO, GM3280-D2WD.,,,, ... , .. ,., .......•• , .... ,,,, ...... ,., ...... , •. , .. ,.,., .......•• ,,, .. 00013 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR ..... ,.,., ..... , •. , ..... , .. ,, ... ,,,, ...... ,,, .... 00013 DESCRIPTION: WIDE AREA MOWER, 134", +/-2" CUTTING ......• ,, ....• , ........ ,,, ..... ,,,, .... ,.,,, .... 00013

TORO, GM4000-D MODEL 30609,,, ........ , ..... , .. ,., .... ,,, ....... ,., ...... ,,,, .... ,,, •. , ... 00014 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR ....••. , .......•....... ,,,, ..... ,,, ......•....... 00014 DESCRIPTION: WIDE AREA MOWER, 192" CUTTING WIDTH .... , ........ , •. , .... ,., ....... ,,, .... ,, .. , ..... , 00014

TORO, GM5900D-MODEL 31598N ................... , .•..... , ......... , ....... ,, ................ 00015 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR .... , .......................... , ........ ,, ....... 00015 DESCRIPTION: 5 DECK ROTARY CONTOUR/TERRAIN MOWER, .. ,, ....... ,, ....... ,.,, .... , ......... ,,, ....... 00015

TORO, GM4500-D MODEL 30BB1 ....... , ....... ,,, .......• , ........ ,,, ............... , •....... , 00016 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR .. , •....... ,, ....... ,, .... , ... , ........ , ......... 00016 DESCRIPTION: 7 DECK ROTARY CONTOUR/TERRAIN MOWER, .•. , ..... ,, ........ ,, ...... , ......... , ........ ,, 00016

TORO, GM4700-D MODEL 30882 .. , .. ,., ........ ,, ...... , ....... ,, ............... , .. ,,, ..... ,,, 00017 DESCRIPTION: OPTION FOR FACTORY MODIFICATION FOR, , , ..... , , •. , ..... , .. , ... , , . , , ..... , .• , , . . . . . . . . . 00017

CONTRACT ITEMS/SERVICES BY LINE ITEM

T NUMBER: T4860 PAGE NO.: 00008

-------------------------------------------··-----------------------------------------------------------LINE# DESCRIPTION/MFGR/BRAND

00003 CONTINUED ..... DRIVE SYSTEM: 1. HYDRAULIC PUMPS - 2 2. WHEEL MOTORS - 2

MOWER DECK: 1. 7 GAUGE STEEL W/REINFORCED GUARD 2. DECK DEPTH- 5", MINIMUM 3. CUTTING HEIGHT: MIN. 1" TO 5 11

4. ANTI-SCALP ROLLERS -MIN. 5 5. ELECTRIC/MAGNETIC CLUTCH

FEATURES: 1. ELASTOMERIC ADJUSTABLE SUSPENSION

SEAT 2. SEAT BELTS 3. BEVERAGE HOLDER 4. FOlrDING ROPS 5. 1-5/8" DIAMETER GRIPS ADJUSTABI,E,

DAMPENED 6 . HOUR METER

DRIVE TIRES & CASTERS: 1. MANUFACTURER STANDARD RATED SIZE FOR

UNIT WEIGHT AND PERFORMANCE

725CC, 12 GAL GAS TANK VENDOR: MTI DISTRIBUTING INC

CONTRAC'l' NO: 4017552 BRAND: TORO MODEL: 74915

00004 COMMODITY CODE: 3523-549-2302 OPTION FOR FACTORY MODIFICATION FOR COMMODITY NUMBER 3523-549-2202

THIS MODIFICATION IS FOR ITEMS THAT PHYSICALLY ATTACH TO THE MOWER. (WAGONS, SWEEPERS, ETC. ARE NOT TO BE INCLUDED IN THIS MODIFICATION)

BID SHALL BE A PERCENT DISCOUNT FROM THE MANUFACTURER'S SUGGESTED RETAIL PRICE COLUMN OF THE MOST CURRENT EDITION OF THE MANUFACTURER'S PRICE LIST.

DATED: 11/1/2012 VENDOR: MTI DISTRIBUTING INC

CONTRACT NO: 4017552

00005 COMMODITY CODE: 3523-549-2203 ZERO-TURN, 72" MOWER DECK

ENGINE: 1. MIN. 29 HP,

STATE CYLINDER DISPLACEMENT: ___ CC 2. AIR COOLED 3. GASOLINE

STATE FUEL CAPACITY: _____ GAL.

DRIVE SYSTEM: 1. HYDRAULIC PUMPS 2 2. WHEEL MOTORS- 2

MOWER DECK: 1. 7 GAUGE STEEL W/REINFORCED GUARD 2. DECK DEPTH - 5 11

1 MINIMUM 3. CUTTING HEIGHT: MIN. 1" TO 5" 4. ANTI-SCALP ROLLERS - MIN. 6

QUANTITY FROM/TO

1.000

2.000

UNIT

EACH

EACH

DISCOUNT UNIT PRICE

32.00% N/A

N/A $ 9,589.00000

I

:1

!

I'

CONTRACT ITEMS/SERVICES BY LINE ITEM

LINE# DESCRIPTION/MFGR/BRAND

00005 CONTINUED ..... 5. ELECTRIC/MAGNETIC CLUTCH


SEAT 2. SEAT BELTS 3. BEVERAGE HOLDER 4. FOLDING ROPS 5. 1-5/8" DIAMETER GRIPS ADJUSTABLE,

DAMPENED 6. HOUR METER

DRIVE TIRES & CASTERS: 1. MANUFACTURER STANDARD RATED SIZE FOR

UNIT WEIGHT AND PERFORMANCE

747CC, 12 GAL GAS TANK VENDOR: MTI DISTRIBUTING INC

CONTRACT NO: 4017552 BRAND: TORO MODEL: 74928

00006 COMMODITY CODE: 3523-549-2303 OPTION FOR FACTORY MODIFICATION FOR COMMODITY NUMBER 3523-549-2203

THIS MODIFICATION IS FOR ITEMS THAT PHYSICALLY ATTACH TO THE MOWER. (WAGONS, SWEEPERS, ETC, ARE NOT TO BE INCLUDED IN THIS MODIFICATION)

BID SHALL BE A PERCENT DISCOUNT FROM THE MANUFACTURER'S SUGGESTED RETAIL PRICE COLUMN OF THE MOST CURRENT EDITION OF THE MANUFACTURER 1 S PRICE LIST.

DATED: 11/1/2012 VENDOR: MTI DISTRIBUTING INC

CONTRACT NO: 4017552

00007 COMMODITY CODE: 3523-549-2204 ZERO-TURN, 52" MOWER DECK

ENGINE: 1. MIN. 24 HP,

STATE CYLINDER DISPLACEMENT: CC 2. LIQUID COOLED 3. DIESEL, (TIER 4 IF > THAN 25HP)

STATE FUEL CAPACITY: GAL,

DRIVE SYSTEM: 1. HYDRAULIC PUMPS 2 2 .- WHEEL MOTORS - 2

MOWER DECK: 1. 7 GAUGE STEEL W/REINFORCED GUARD 2. DECK DEPTH - 5 II I MINIMUM 3. CUTTING HEIGHT: MIN. 1" TO 5" 4, ANTI-SCALP ROLLERS - MIN. 5 5. ELECTRIC/MAGNETIC CLUTCH


SEAT 2. SEAT BELTS 3. BEVERAGE HOLDER 4. FOLDING ROPS 5. 1-5/8" DIAMETER GRIPS ADJUSTABLE,

QUANTITY FROM/TO

1.000

3.000

UNIT DISCOUNT

EACH 32.00%

EACH N/A $

T NUMBER: T4860 PAGE NO. : 00009

UNIT PRICE

N/A

11,644.00000

Acct #: 359942-1 Elmhurst Park District 985 S. Riverside Drive Elmhurst, IL 60126

Attn: Dan Payne

2 74928 Toro 6000 Series Z Master 72 inch Gas with 26.5 HP Kohler EFI

2 117-0354 Z Stand Kit 2 117-3600 OCDC Kit 2 115-7469 Recycler Kit 2 115-7480 Striping Kit

Whitey Anderson, SCPS Territory Manager .3816 Carnation St. Franklin Park, Illinois 60131 Cell (630) 251-4832 Fax (847) 678-5511 wanderson@reinders. com

Quote ID Quotes Good

for 30 Days

Quote Date Tax Not Included

3/16/16 In Quote

$9,589.00 $19,178.00

248.82 $497.64 207.39 $414.78 242.75 $485.50 156.77 $313.54

Sub-Total $20,889.46 Sales Tax $0.00

Total $20,889.46

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Agenda #10b (2)



DATE: April 13, 2016 TO: Board of Park Commissioners FROM: Vince Spaeth, Park Board Vice President Human Resource Committee RE: CONTRACT AMENDMENT FOR EXECUTIVE DIRECTOR J. ROGERS

ISSUE The Park Board has completed its annual job performance evaluation of Executive Director Rogers and discussed his contract and compensation with him on March 23, 2016 in closed session pursuant to 5ILCS 120/2(c)(1) for the “appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.” DISCUSSION During closed sessions held in late 2015 and the first quarter of 2016, the Park Board evaluated the performance of Executive Director Rogers and discussed the terms of his current contract including his annual compensation. On March 23, 2016, the Board discussed the issue in closed session with and without Rogers present and reached consensus to adjust Rogers’ contract as noted below. The Board’s consensus was then announced in open session prior to adjournment of the meeting. All terms of the proposed contract amendment were reviewed by the District’s attorney, and the relevant information was posted on the District’s website on March 25, 2016 in accordance with the Open Meetings Act, which requires the District to post the total compensation package of each employee that is equal to or in excess of $150,000 at least six days prior to final approval of such package. RECOMMENDATION That the Board of Park Commissioners amend Executive Director Rogers’ contract effective May 1, 2016 as follows: 1) increase his annual compensation to $168,300 and 2) award a one-time bonus of $7,800. Thank you. Attachment: Fifth Amendment to Rogers’ Employment Agreement

FIFTH AMENDMENT TO EMPLOYMENT AGREEMENT

The ELMHURST PARK DISTRICT, DuPage and Cook Counties, Illinois (“District”) and JAMES W. ROGERS (“Rogers”) hereby agree to amend that certain Employment Agreement, dated as of April 11, 2011, as follows: 1. Paragraph 2 of the Employment Agreement is amended to provide as follows:

For his services as Executive Director, commencing on May 1, 2016 the District shall pay Rogers a salary at the rate of $6,473.07 bi‐weekly, which is the equivalent of a base salary at the rate of $168,300.00 annually, subject to review and revision on an annual basis as determined appropriate in its sole discretion by the District’s Board of Park Commissioners. The District shall also pay Rogers a one‐time bonus of $7,800 upon execution by both Parties of this Fifth Amendment.

2. The foregoing amendments shall be deemed effective as of May 1, 2016. Any provision of the Employment Agreement not modified by this Fifth Amendment shall remain in full force and effect. IN WITNESS WHEREOF, and intending to be legally bound, the Parties have executed this Fifth

Amendment to Employment Agreement as of April 13, 2016. ELMURST PARK DISTRICT By: ________________________________ ____________________________ President, Board of Park Commissioners JAMES W. ROGERS ATTEST: _____________________________________ Vice President, Board of Park Commissioners

Agenda #11b

FUTURE AGENDA Revised 04/13/16

New Indoor Sports and Aquatics Facilities (03/26/14) – Discussed: 05/13/15, 08/26/15, 11/04/15, 03/23/16 New/Expanded Facilities (02/10/16) New Indoor Facility Senior Center (12/16/15) Wagner Community Center expansion

Land-Cash Donation Ordinance (04/09/14) Sugar Creek Golf Course Debt (requested 04/23/14 and 08/12/15) Future Direction of Park/City/School Committee (09/24/14) York Street Prairie Path Potential Crossing Changes (09/24/14) Discussion of eGovernance technology for board documents (06/10/15) – Discussed: 07/22/15 Smoke-free Environment in District parks and facilities (12/16/15)

Documents

AGENDA ELMHURST PARK DISTRICT REGULAR … 3/25/2016 06429 CHEMSEARCH, NCH CORPORATION ... Total: 433.65 EVPL SERVICE 5,037.31 EVPL 5,037.31 Total: 10,074.62 Page: 2 . vchlist . Voucher