AGENDA COVER MEMO _________________________________________ AGENDA DATE: March 19, 2013 TO: Board of County Commissioners DEPARTMENT: Health & Human Services PRESENTED BY: Alicia Hays AGENDA TITLE: IN THE MATTER OF APPOINTING THREE MEMBERS TO THE HUMAN

SERVICES COMMISSION COMMUNITY ACTION ADVISORY COMMITTEE.

I. MOTION

In the Matter of Appointing Three Members to the Human Services Commission Community Action Advisory Committee.

II. AGENDA ITEM SUMMARY

The Human Services Commission Community Action Advisory Committee (CAAC) seeks to fill vacancies.

III. BACKGROUND/IMPLICATIONS OF ACTION

A. Board Action and Other History The CAAC has designated slots for recruitment within the mandated tripartite advisory board structure. (ORS 458.505)

The Lane Manual allows for twelve members of which a third are public officials currently serving or their designees, at least a third of the members represent low-income persons in Lane County and the balance represent business, industry, labor, religious, welfare, education or other major groups of interest in the community. (LM 3.530)

The CAAC is mandated by Sections 676B of the Community Services block grant

Reauthorization Act of 1998. In an information memorandum, the U.S. Department of Health and Human Services states, “The overarching purposes for having elected officials serve on tripartite boards are to encourage awareness of poverty needs within the community and action by local governments, and to foster close coordination and partnership between public agencies and eligible entities.” To this end, the public officials (or their designees) on the CAAC are representatives of the city of Eugene, city of Springfield and Lane County. These representatives, in concert with the other committee members for low-income persons and other major groups of interest in Lane County, advise the Human Services Commission as well as the Board of County Commissioners.

Membership terms of the four CAAC Public Official and Public Official Designees

ended on January 14, 2013. The CAAC also received a resignation from Community Member Claire Syrett effective January 2013.

CAAC openings have been posted on the Lane County Website. Other recruitment efforts were made through the Human Services Network/United Way Agency Directors Organization. These recruiting efforts led to the submission of one Community Member application from Charles Conrad and one application from Jason Thiesfeld. Jason Thiesfeld has been appointed by Lane County Commissioner Jay Bozievich to be the Public Official Designee for Lane County. Lane County Commissioner Jay Bozievich has affirmed his designation of Jason Thiesfeld to the CAAC. Dan Rupe, has been reappointed as a Public Official Designee by Springfield City Councilor Sheri Moore. Springfield City Councilor Sheri Moore has affirmed her designations of Dan Rupe to the CAAC. In January, the Lane County Board of County Commissioners assigned Commissioner Pat Farr as a representative to the CAAC (Order 13-1-8-02).

The CAAC approved the recommendation of these appointments at their February

21, 2013 meeting. Of the five vacancies, there now remains one vacancy for a Public Official or Public Official Designee for the City of Eugene. The previously appointed Designee resigned their CAAC Membership effective October 17, 2012. Recruitment efforts are underway for the vacant position.

The County Commissioners may affirm the designations of Charles Conrad, Jason

Thiesfeld and Dan Rupe to the CAAC by affirming the Board Order. A list of the present membership is attached to this agenda packet.

B. Policy Issues

The nominees meet the requirements for the mandated CAAC board structure with twelve members, of which a third are public officials currently serving or their designees, at least a third of the members represent low-income persons in Lane County and the balance represent business, industry, labor, religious, welfare, education or other major groups of interest in the community. (LM 3.530) The Human Services Commission’s Manager and Supervisor collaborated with the CAAC in verifying the qualifications of the candidates.

C. Strategic Plan These appointments meet the Board’s value of public engagement. D. Financial and/or Resource Considerations None E. Analysis

The CAAC approved the recommendation of these appointments at their February 21, 2013 meeting.

F. Alternatives/Options

1. Appoint the three nominees to the CAAC. 2. Re-advertise and reopen the vacancies and contact Charles Conrad, Jason

Thiesfeld and Dan Rupe regarding their designations.

IV. RECOMMENDATION Staff recommend adoption of option one above. V. TIMING/IMPLEMENTATION The nominees will become members of the CAAC upon Board approval. VI. FOLLOW-UP

Board approval being received for this appointment, the three prospective members would be issued welcome letters to attend the March 21, 2013, meeting of the CAAC.

VII. ATTACHMENTS

Board Order Proposed Community Action Advisory Committee List Applications

Designation Letters

BEFORE THE BOARD OF COUNTY COMMISSIONERS, LANE COUNTY, OREGON ORDER: )

))

IN THE MATTER OF APPOINTING THREE MEMBERS TO THE HUMAN SERVICES COMMISSION COMMUNITY ACTION ADVISORY COMMITTEE.

WHEREAS, there are five vacancies on the Community Action Advisory Committee; and

WHEREAS, one of the vacancies is for a Community Member and recruiting efforts led to the submission of a Community Member application from Charles Conrad; and

WHEREAS, two of the vacancies are for designees of public officials currently serving,

Lane County Commissioner Jay Bozievich and Springfield City Councilor Sheri Moore in accord with Lane Manual Chapter 3.530; and

WHEREAS, Lane County Commissioner Jay Bozievich has affirmed his designation of

Jason Thiesfeld and Springfield City Councilor Sheri Moore has affirmed her designation of Dan Rupe; and

WHEREAS, the Board of Commissioners has already assigned Commissioner Pat Farr

as a representative to the CAAC (Order 13-1-8-02); and WHEREAS, the other remaining vacancy is for a Public Official or Public Official

Designee for the City of Eugene; and

WHEREAS, all applicants are endorsed by the Community Action Advisory Committee; and

WHEREAS, this matter having been fully considered by the Lane County Board of County Commissioners.

NOW THEREFORE the Board of County Commissioners of Lane County ORDERS that the following named persons be appointed to the Community Action Advisory Committee, said terms to expire as indicated below:

Member Appoint to Position Term Expiration Jason Thiesfeld Public Official Designee 01-14-2014 Dan Rupe Public Official Designee 01-14-2014 Charles Conrad Community Member 06-30-2017 Adopted this day of March, 2013

_________________________________ Sid Leiken, Chair Lane County Board of Commissioners

APPROVED AS TO FORM

Date Lane County

OFFICE OF LEGAL COUNSEL

COMMUNITY ACTION ADVISORY COMMITTEE

The following chart summarizes the current appointments by categorical designation. Human Service Budget and Planning Committee

Type of Position Jurisdiction Appointee Original Appointment

Term Expiration

Public Official –or- Designee Lane County Jason Thiesfeld 03-19-2013 01-14-2014

Public Official –or- Designee Lane County Pat Farr 01-14-2013 01-14-2014

Public Official –or- Designee City of Eugene Vacant

Public Official –or- Designee City of Springfield Dan Rupe 10-01-2008 01-14-2014

Community Member Lane County Charles Conrad 03-19-2013 06-30-2017

Community Member Lane County Jim Chaney 03-15-2006 06-30-2016

Community Member Lane County Linda Hamilton 03-15-2006 06-30-2016

Community Member Lane County Kate Barkley 12-10-2008 06-30-2016

Low-Income Representative Lane County Janet Beckman 05-05-2010 05-04-2014

Low-Income Representative Lane County Patricia Loewinger 07-06-2005 06-30-2016

Low-Income Representative Lane County James Ball 08-01-2012 06-30-2016

Low-Income Representative Lane County Francisca Leyva-Johnson 12-10-2008 06-30-2016

Lane County Page 1 of2 CITIZEN ADVISORY COMMITTEE

APPLICATION APPLICANT'S NAME AND ClTY: DATE:

\ PLEASE CHECK ONE: e...o ~·~".c._.. ~New Applicant

0 .Application for Reappointment

NAME OF ADVISORY COMMITTEE:

I. Give a brief description of the experience or training that qualifies you for membership on this advisory committee (If you wish, you may attach a resume or other pertinent material.)~ ho.. ~ bco.. ~IV ;gil S~E: S S 6./IJ I)

ft Ct>A>C (('I\) ~~ ~~ d_( "~4~,J 0 ~ Tit-<. v ~7¥\~c.IAJ ~rY 2. Why do you want to become a member of this committee, and. what specific contributions do you hope to mak~? I

To k.c.lp t~o..d (}or c.ouvT}' -r..~ T"~ T"U)-s+ prvs~ovs cl, l(..c~0 3. List the community concerns related to this committee that you would like to see addressed if you are appointed .

. J05.$ "> --t'~c. CAc~ o.f ve-t'S l+f.JD "'""'~(' ..{:..ft'1.~LZ.E:5 He lp~AJe· ~e... t~ss ..(:;. r-rNJJ"'"'T£

4. Briefly describe your present or past involvement in relevant community groups. (Having no previous involvement willnotd:squal ifyyouforap~intment.) J\l..,c:.ri.c.,J e..~~ f'lo..l\lw~~6- a,.._.,M:r~S.LcN 1 6v.I,.._f lt~ M I f+t_e,..) e_h_e..\ f'~a..,v C p Z.0 ~1' tJ;f-$ !..DrJp/~ C.Otl'\.r.T/f£"L.

5. Lane County is committed to reflecting diverse cultures on its boards/committees and does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, or age in employment or in admission, treatment, or participation in its programs, services, and activities. If selected, how would you contribute

tothiseffort? G- ft·~',CJ ...... TO Tf<!.Prl reopl-e A-5 ~r.,vo..ls

6. Are you currently serving on any Advisory Boards or Committees? If so, which ones?

7. Are you employed by, hove any bu,ine.,, !!::.'!mal !Z.geme0~~at:ly !.::ctiel, with p;ogJaffiS having contractual agreements with the County or that might be within the purview of the committee on which you are seeking appointment? (lf there is a change in your circumstances, please advise the staff for the committee within 30 days.)

~No 0 Yes Specify :

· 8. How did you learn about this vacancy? 0 Newspaper 0 Word of mouth N_ Other:

9. In which County Commissioner District do you reside? please check one:

D Unsure }1{:west Lane County 0 Springfield 0 South Eugene 0 North Eugene D East Lane County

*The Board of Commissioners has adopted the following policy on reappointments: a. Members of County advisory groups will serve a maximum of two consecutiv~ terms when term

lengths are three or more years in length. b. The deadline for incumbent applications will be the same as the deadline for new applications.

* Unless waived by the Board.

EC o 7 201

Lane County Page 1 of2 CITIZEN ADVISORY COMMITTEE

APPLICATION DATE:

PLEASE CHECK ONE: gj New Applicant

Yl/. 0 Application for Reappointment

1. Give a brief description of the experience or training that qualifies you for membership on this advisory committee (If you wish, you may attach a resum~ pr other pertinent material.)

es=~ \o cJ+e<-c h.cA7'1 t-o r ~ ue 5 h'on ~ 1- &, -2. Why do you want to become a member of this committee, and what specific contributions do you hope to make?

3. List the community concerns related to this committee that you would like to see addressed if you are appointed.

4. Briefly describe your present or past involvement in relevant community groups. (Having no previous involvement will not disqualify you for appointment.)

5. Lane County is committed to reflecting diverse cultures on its boards/committees and does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, or age in employment or in admission, treatment, or participation in its programs, services, and activities. If selected, bow would you contribute to this effort?

6. Are you currently serving on any Advisory Boards or Committees? If so, which ones?

7. Are you employed by, have any business, contractual arrangements or family connections with programs having contractual agreements with the County or that might be within the purview of the committee on which you are seeking appointment? (If there is a change in your circumstances, please advise the staff for the committee within 30 days.)

00 No 0 Yes Specify:

8. How did you learn about this vacancy? D Newspaper 0 Word of mouth [i Other: v.Je)o~;"\e_

9. In which County Commissioner District do you reside? please check one: 0 Unsure 0 West Lane County 0 Springfield 0 South Eugene 0 North Eugene 100 East Lane County

*The Board of Commissioners has adopted the following policy on reappointments: a. Members of County advisory groups will serve a maximum of two consecutive terms when term

lengths are three or more years in length. b. The deadline for incumbent applications will be the same as the deadline for new applications.

* Unless waived by the Board.

WD caltemplate/ ApplicationCi\izenAdvisoryCommitteo/T

RECEIVED

FEB 0 5 2013 LANE COUNTY

BOARD OF COMMISSIONERS

July 20, 2004

Charles Conrad Citizen Advisory Committee Application Questions

020213

1. I have been a Springfield police officer for 13 years and interact with homeless people on a regular

basis. Prior to working at Springfield I worked at the Lane County Jail. Refer to resume for further.

2. As a member of this committee I hope to have a larger impact on working to help homeless people

and families. Given the difficult economic climate, effective and efficient use of financial resources is

paramount if homeless and indigent people/families are going to get the assistance they need, not just

simply to subsist, but to improve their overall situation.

3. I would like to ensure that the core issues regarding the homeless are addressed. Providing day to

day necessities is important, but so is addressing the root causes of homelessness e.g., mental health,

PTSD, drug addiction, and poor life choices in general. Working to resolve the root causes is the only

way to reduce homelessness/poverty in the long term.

4. Past involvement in community groups is limited to coaching youth sports.

5. I understand and appreciate experiences of others as a result of their life experiences. Committees

that are made of members with a variety of backgrounds only strengthens the committee, but only if

the members are able to appreciate the diversity and work as a team towards a common goal.

6. I am currently not serving on any boards.