Agenda Council Meeting - 21 January 2013

NOTICE OF MEETING

Notice is hereby given that an Ordinary Meeting of the Devonport City Council will be held in The Council Chambers, on Monday 21 January 2013; commencing at 6.00pm with the Confidential Items.

The meeting will be open to the public at 7.15pm.

A Notice of the meeting was published in The Advocate Newspaper on 16 January 2013.

Council Minutes can be found on Council’s website www.devonport.tas.gov.au

QUALIFIED PERSONS ADVICE ETC.

I certify that with respect to all advice, information or recommendation provided to the Council in or with this agenda:

i. the advice, information or recommendation is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation; and

ii. where any advice is directly given by a person who does not have the required qualifications or experience that person has obtained and taken into account in that person’s general advice the advice from an appropriately qualified or experienced person.

Ian McCallum

GENERAL MANAGER

AGENDA FOR A MEETING OF DEVONPORT CITY COUNCIL TO BE HELD ON MONDAY 21 JANUARY 2013

AT THE COUNCIL CHAMBERS COMMENCING AT 6.00PM Item Page No.

1.0 APOLOGIES 2.0 LEAVE OF ABSENCE 3.0 DECLARATIONS OF INTEREST 4.0 CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 17 5.0 PUBLIC FORUM ........................................................................................ 18 5.1 Responses to Questions raised at prior Council Meetings ..................................................... 18

5.2 Questions asked at this meeting ................................................................................................. 18

6.0 CONFIRMATION OF MINUTES 6.1 Minutes of an Council Meeting held 17 December 2012 ...................................................... 19

7.0 WORKSHOPS & BRIEFING SESSIONS Nil

8.0 PLANNING AUTHORITY MATTERS ................................................................ 20 8.1 AM2012.04 Revised Section 39 Report - 211 Brooke Street, East Devonport

(D287103) ........................................................................................................................................ 21

8.2 PA2012.0146 Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp) - Crown Reserve Foreshore behind 124 River Road, East Devonport (D285317) ........................................................................................................... 25

9.0 NOTICES OF MOTION ............................................................................... 79 9.1 Vote of No Confidence - Notice of Motion - Ald W M Squibb (D287241) ........................... 79

9.2 Improvement of Traffic Flow - William Street, Devonport - Notice of Motion - Ald J T Keay (D286469) ........................................................................................................................... 80

9.3 Feasibility of Construction of Parking Lane - Gunn Street - Notice of Motion - Ald W P Wilson (D286471) .................................................................................................................... 81

9.4 Devonport Dollars Promotion - Notice of Motion - Ald W P Wilson (D287223) .................... 82

9.5 Membership - Cradle Coast Authority - Notice of Motion - Ald L M Perry (D287252) ....... 83

10.0 MAYORAL REPORT ................................................................................... 85 10.1 Mayor's Monthly Report (D287402) ............................................................................................. 85

11.0 GENERAL MANAGER'S REPORTS ................................................................. 87 11.1 Constitutional Recognition of Local Government (D287073) ............................................... 87

11.2 Dulverton Waste Management Authority Rules (D287078) ................................................. 108

11.3 2012/13 Annual Plan Update as at 31 December, 2012 (D287342) ................................... 155

11.4 Elected Members Expenditure Report (D287403).................................................................. 196

11.5 Mersey Community Hospital (D287505) ................................................................................... 198

12.0 CUSTOMERS AND COMMUNITY REPORTS ................................................... 200 12.1 Sister Cities Australia 2012 Annual Conference Report (D287051) ..................................... 200

12.2 Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D287191) ..................................................................................................................... 244

12.3 Customer Service Charter (D287568) ...................................................................................... 257

13.0 TECHNICAL AND FINANCE REPORTS .......................................................... 262 13.1 Capital Works Report (D287029) ............................................................................................... 262

13.2 Devonport Foreshore Market - Application for Road Closure (D287560) .......................... 267

13.3 Finance Report for December 2012 (D287624)...................................................................... 278

PAGE 17 Report to Council Meeting on 21 January 2013

ITEM 4.0

4.0 CLOSED SESSION The following item 4.1 is in the General Manager’s opinion a prescribed item in accordance with Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005 (confidential matters). Consequently, the Council by absolute majority, can decide to close the meeting.

RECOMMENDATION That the meeting be closed to the public, to enable Council to consider Agenda Item 4.1 which is a confidential matter as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005.

4.1 Recognition - Australia Day 2013 - Notice of Motion - Ald A J Jarman


ITEM 5.0

5.0 PUBLIC FORUM Standing Orders (199) Public Forum in Countil Meeting:

5.1 RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS

RECOMMENDATION That the report advising that no responses have been forwarded to questions raised at a prior Council meeting be received and noted.

5.2 QUESTIONS ASKED AT THIS MEETING


ITEM 6.0

6.0 CONFIRMATION OF MINUTES

6.1 COUNCIL MEETING - 17 DECEMBER 2012 RECOMMENDATION That the Minutes of the Council Meeting held on 17 December 2012 as circulated be taken as read and confirmed.

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Report to Council Meeting on 21 January 2013

ITEM 8.1

8.0 PLANNING AUTHORITY MATTERS The Mayor will now announce that Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993 for the consideration of Agenda Items 8.1 to 8.2. Council is required by Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a sequential manner.

The following items are to be dealt with at the meeting of Council in its capacity as a Planning Authority.

8.1 AM2012.04 Revised Section 39 Report - 211 Brooke Street, East Devonport (D287103)

8.2 PA2012.0146 Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp) - Crown Reserve Foreshore behind 124 River Road, East Devonport (D285317)

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ITEM 8.1

8.1 AM2012.04 REVISED SECTION 39 REPORT - 211 BROOKE STREET, EAST DEVONPORT

File: 27870 D287103

RELEVANT PORTFOLIO Technical and Finance

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030:

Strategy 2.1.1 Ensure the City's Planning Scheme supports local community character and appropriate land use.

PURPOSE To fulfil Council’s statutory responsibility to forward a report to the Tasmanian Planning Commission on the representations received from the public exhibition of draft amendment AM2012.04 to the Devonport and Environs Planning Scheme 1984.

BACKGROUND On 15 October 2012, Council initiated an amendment to rezone land at 211 Brooke Street from Rural to Light Industrial.

The amendment was placed on public display for a 3 week period ending on 16 November 2012.

A Report was submitted to Council in December 2012 which provided commentary on a representation received to the proposed amendment of the planning scheme as detailed above. The December report omitted comment on a second representation that was also received within the prescribed time. For all intents and purposes this report partly duplicates the December 2012 Report with the exception of the additional comments in regard to the second representation.

COMMENTARY Two representations were received. These are reproduced as Attachments to this report. Cradle Mountain Water were forwarded a copy of the application but at the time of writing have not formally responded.

Representation 1: Capt R.J. Burgess AM Issues Raised Capt Burgess is opposing the amendment fundamentally because it is a poor example of planning for this area and Devonport as a whole.

Response Capt Burgess hasn’t qualified his statement but will have the opportunity provided when the Tasmanian Planning Commission most likely conducts a hearing into the merits of the amendment.

From a planning perspective this amendment duplicates an application The Tasmanian Planning Commission (TPC) currently has before it, in AM2008/03 (Mersey Regional Industrial Estate). This was expounded in the 15 October Report to Council. Since this date the proposed Outline Development Plan for the Mersey Regional Industrial Area has

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ITEM 8.1

been advanced and it is anticipated that this will be submitted to Council and then to the Tasmanian Planning Commission for approval in the near future.

Representation 2: Ben and Maria Huisman

Issues Raised The primary concern is the potential increase in heavy traffic for Brooke Street and Tarleton Street.

Response The future use of the site has not been indicated in the application and as a result the potential traffic impacts and projected movements could not be addressed. However, traffic movements from the previous use were well established during the previous operation, with no record of complaint. A traffic impact report has been completed for the Mersey Regional Industrial Area which includes this site and makes suggestions about traffic management. In the event that this scheme amendment is approved any traffic matters pertaining to a future use or development of the site will be considered on its merits at that time.

FINANCIAL IMPLICATIONS There are no financial implications associated with this report.

CONCLUSION Following a detailed assessment of the representations received, it is recommended that no changes be made to the draft amendment.

ATTACHMENTS 1. Representation 1

2. Representation 2

RECOMMENDATION That this report be forwarded to the Tasmanian Planning Commission as per the requirements of Section 39 of the Land Use Planning and Approvals Act 1993.

PAGE 23 Representation 1 ATTACHMENT [1]

ITEM 8.1

PAGE 24 Representation 2 ATTACHMENT [2]

ITEM 8.1

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ITEM 8.2

8.2 PA2012.0146 MISCELLANEOUS (RENOVATION OF BOAT SHED & DEVELOPMENT OF PONTOON JETTY & BOAT RAMP) - CROWN RESERVE FORESHORE BEHIND 124 RIVER ROAD, EAST DEVONPORT

File: 27727 D285317



Strategy 2.1.1 Ensure the City's Planning Scheme supports local community character and appropriate land use.

PURPOSE It is proposed to construct a pontoon jetty and boat ramp on the Mersey River and renovate an existing boat shed on Crown land adjacent to 124 River Road, East Devonport. The purpose of this report is to determine the merits of the proposal.

BACKGROUND Planning Instrument: Devonport & Environs Planning Scheme 1984

Applicant: Tas Span Pty Ltd

Owner: Crown

Proposal: Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp)

Existing Use: Crown Reserve & Mersey River

Decision Due: 21 January, 2012

This report was presented at the December Council Meeting, and a decision deferred until the January meeting. An extension of time has been sought until 21 January 2013 and a decision must be made at this meeting.

SITE DESCRIPTION The site is located behind 124 River Road, East Devonport (lot 3 on the plan below) and the adjacent Crown Reserve. There is no title for the reserve which runs alongside the length of the Mersey River. The reserve has a width of approximately 25m and contains grassed areas and native vegetation, along with an existing dilapidated boat shed. The reserve falls approximately 5m from its eastern side to the riverbank on the west. The riverbank is rocky and silted. Oysters can be seen attached to the rocks on the northern side of the area at low tide and the area is seen to include a small bay.

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ITEM 8.2

Figure 1 – Title plan showing 124 River Road (lot 3), adjacent Crown Reserve & Mersey River

APPLICATION DETAILS The application is for the renovation of an existing boat shed and construction of a pontoon jetty and boat ramp. The jetty is identical to that located at Horsehead Creek and was chosen due to its suitability for the area. The jetty has a proposed length of 28.3m and the boat ramp a length of 26m. A gravel track from 124 River Road, across the Crown Reserve, is required to gain access to the proposed jetty and boat ramp.

It is proposed the existing boat shed be reclad, either in timber or colorbond.

Figure 2 below shows the approximate location of the proposed jetty in red.

Figure 2 - Aerial view showing approximate location of proposed jetty in red

PLANNING ISSUES The Crown Reserve is reserved as Public Open Space under the Devonport and Environs Planning Scheme 1984. The table to clause 2.2 of the Planning Scheme details the land reservation and the respective uses for those reservations. The relevant part of the table is shown below.

Column 1 Land Reserved and its indication on the plan

Column 2 Purposes for which land reserved

All land shown as Public Open Space Botanical Gardens, Public Park and

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ITEM 8.2

(coloured mid silk green) Passive Recreation, Recreational Grounds, Museums and Zoos. The installation of Utility Services (minor), Private Recreation

The following restrictions apply to reserved land:

2.3.1 No person shall construct a building or carry out any works upon any piece of land reserved by this Scheme other than for the purposes prescribed under Clause 2.2 for such land.

2.3.2 No land reserved under this Scheme shall be spoiled or wasted so as to destroy or impair its use for the purposes for which it is reserved.

2.3.3 Nothing in this Clause shall be construed as prohibiting the reasonable fencing of land.

2.3.4 Until the land is acquired or obtained for the purposes prescribed under Clause 2.2 nothing herein shall prohibit the continuance of the use of any reserved land for any purpose for which it was lawfully used immediately before the approved date.

The boat shed built on the Crown Reserve was constructed prior to the introduction of the current Planning Scheme. It has existing use rights which mean the use can continue although it cannot be intensified, as per Part 4 of the Planning Scheme. It is proposed merely to reclad the boat shed due to its dilapidated state.

The Mersey River is uncoloured under the Devonport & Environs Planning Scheme and is therefore deemed to be a Rural zone (Central Coast Council v Resource Management and Planning Appeal Tribunal [2007] TASSC 41, 20 June 2007).

Section 8.7.1 of the Devonport and Environs Planning Scheme 1984 states that this zone is primarily intended for Agricultural Uses.

Private boat ramps and jetties are not specifically defined as uses in the Planning Scheme and therefore ‘miscellaneous’ is deemed to be the best fit. The Planning Scheme defines miscellaneous as any use of land which is not specifically defined.

The Planning Scheme is silent in regard to the assessment of miscellaneous use and development in the rural zone and therefore Section 6.2 must be relied on to provide guidance. Section 6.2 of the scheme is reproduced below:

In the implementation of the provisions of this Scheme and in respect of any application for planning approval to carry out development or use of any land or building, the Council shall take into consideration:

6.2.1 the provisions of this Scheme;

6.2.2 any detailed plan, code, or standard adopted by resolution of Council for the development of any locality, zone, or class of use or uses covered by the provisions of this Scheme;

6.2.3 the character of the locality, the existing and future amenities of the locality and the values of the properties in the surrounding locality;

6.2.4 the availability of existing public utility services and roads;

6.2.5 the size and shape of the parcel of land;

6.2.6 the provisions of access, and areas for loading, parking and the manoeuvre of vehicles;

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ITEM 8.2

6.2.7 the provision and subsequent proper maintenance of adequate landscaping and associated street furniture, amenity facilities, illumination and treatment of the site generally;

6.2.8 the circumstances of the case and the public interest;

6.2.9 the position of buildings on allotments in relation to boundaries or to other buildings, their density, character, height and harmony in design of facades;

6.2.10 the need to impose limits as to length of establishment of operation and the periods within which activities may be carried out;

6.2.11 the desirability of preserving any existing buildings considered to be of historical or architectural interest and the effect of the proposed development on the heritage significance of Heritage Items, Heritage Areas and places the Planning Authority considers to have historical or architectural interest.

6.2.12 the effect of the development on any scenic views from adjacent or nearby premises;

6.2.13 the requirements of any State Policy;

6.2.14 any other provisions under the Act.

The proposal is subject to both the State Coastal Policy 1996 and the State Policy on Water Quality Management 1997. Representations Five representations were received within the prescribed 14 day public scrutiny period required by the Land Use Planning and Approvals Act 1993. The representations are reproduced below.

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ITEM 8.2

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ITEM 8.2

6 Enderly Court

Ambleside 7310

General Manager

Devonport City Council

Dear Sir,

Re: PA2012.0146 – CROWN RESERVE FORESHORE BEHIND 124 RIVER ROAD EAST DEVONPORT – MISCELLANEOUS (RENOVATION OF BOAT SHED AND DEVELOPMENT OF PONTOON JETTY AND BOAT RAMP)

At this stage I must oppose the development. My major concern is that this major structure planned for private use only projects itself into the main channel of the river. At low tide this channel is not very wide so it should be left clear at all times for all the other various users of the river. For this 30 metre plus jetty to be placed where it is creates a hazard for other craft that need to keep in the deep water is a most undesirable project.

I note that many high speed vessels travel close along that particular shore where the main channel runs. I often feel vulnerable in my small dinghy when travelling in that area of the river, particularly from these new type high speed jet craft.

The major problem with the application is that it does not show the location of this main channel. A cross section drawing of the river at that point is necessary to properly evaluate my concern.

Further to that the drawing supplied by the applicant is not accurate in a number of ways. For instance it shows the high tide line approximately 11 metres from the existing timber boat shed when the high tide actually comes to within about 1 metre from the shed, this is a significant error. I also believe that the low tide line is also inaccurate, that line is shown indenting in the vicinity of the proposed jetty structure when my observations indicate that the low tide line in that area is more of a straight line. This is important because the nature of that line determines how much the jetty protrudes into the route taken my many river craft.

I would be prepared to review my objections if accurate plans and a river cross section are provided.

I take it that there will be no obstructions created by the project to any people travelling along the foreshore reserve.

Yours faithfully

Peter Schulze

22 November 2012

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ITEM 8.2

Dear Sir, I would like to object to the planning application (No: PA2012.0146). As a boat and jetski user of the Mersey river, this pontoon will put a speed restriction on all users for this part of the river, according to the MAST regulations. It will also impede on the power boat racing and boat testing days. Also i think you will find, the so called 'rocky outcrops', are only seen at low tide, and at high tide they are quite safe to navigate over, which means if the pontoon is there, it will obstruct river usage in this area because it will stick out almost 30 metres into the river at high tide. Yours sincerely, Mark Templar 6 Ambleside Place Ambleside 7310 Ph. 0408 122 221

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ITEM 8.2

The matters raised in no particular order with relevant comments following each are summarised below:

Concerns that jetty will restrict the use of the river.

Comment – Representors are concerned that the jetty will restrict the use of the river for both powered and unpowered craft. Onsite inspections at both low and high tide reveal that the impact of the proposed jetty will be minimal. The photo below shows the approximate extent of the jetty at high tide marked by a buoy and highlighted by a black arrow. The two red arrows mark the location of the rocky outcrops shown on the plans and the white arrow shows the location of a rock approximately 20cm below the water level at high tide.

Figure 3 - Photo of subject site showing approximate location of extent of jetty (black arrow) rocky outcrops

(red arrows) and rock approximately 20cm below water level at high tide (white arrow)

The jetty will create a hazard to boats using the channel at low tide.

Comment – At low tide the jetty will extend approximately 4m into the river, similar to the jetty at Horsehead Creek. Photos of both low tide at the subject site and at the Horsehead Creek site are shown in Figures 4 & 5 respectively.

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ITEM 8.2

Figure 4 - Photo taken at low tide showing approximate extent of jetty (black arrow), rocky outcrops (red arrows) and rock which is submerged approximately 20cm below water level at high tide (white arrow)

Figure 5 - Photo of Horsehead Creek jetty at low tide

Plans drawn inaccurately

Comment – The proposal plan, as shown in Figure 6 below appears to reflect the situation observed onsite in regard to the boat ramp and jetty. The existing boat shed however does appear to be closer to the western boundary of the foreshore reserve when onsite.

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ITEM 8.2

Figure 6 - Proposal plan

Pontoon will put a speed restriction on all users as per Marine and Safety Tasmania (MAST) regulations

Comment – MAST requires all recreational vessels to observe the following speed limits:

No boat shall exceed a speed of 5 knots when within 60 metres of a wharf, jetty, mooring, the shoreline or other boat.

No boat shall exceed a speed of 5 knots when within 120 metres of a person swimming, a person diving (displaying the A flag) or a person wading in the water (http://www.MAST.tas.gov.au).

As can be seen from the photos in Figures 4 & 5 the shoreline extends for a similar distance into the river as the proposed jetty in various locations. In light of this speed limits will not alter substantially as there is insufficient distance between protrusions to increase speed.

Rocky outcrops are only seen at low tide and are safe to navigate over at high tide

Comment – As shown in Figure 4 the rocky outcrops shown on the proposal plan are clearly visible at high tide. Some sections of the rocks are safe to navigate over at high tide while others are not.

No public benefit

Comment – While there may be no direct public benefit as a result of the proposal there is also no detriment to the public. During discussions with the owner he did comment that any passing boats would find it easier to come alongside a jetty rather than the shore should they need to for any reason.

Significantly change the appearance of the current, almost natural, state of the foreshore

Comment – The foreshore already contains several boat ramps, a small jetty, and the boat shed in the area of the proposal (see Figure 7).

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ITEM 8.2

Figure 7 - Subject site (yellow arrow) and existing boat ramps and jetty (red arrows)

Approval will set a precedent for other similar approvals

Comment – Planning legislation does not enable individual applications to set a precedent as each application must be assessed on its merits.

Access along the foreshore will be blocked

Comment – It will be a requirement of the proposal that access along the foreshore be maintained.

A vessel moored at the end of the jetty will extend the length of the jetty.

Comment – The owner of 124 River Road does not intend to leave a vessel moored to the jetty due to the currents in the area. Should this change in the future MAST is the body responsible for moorings.

Boat ramps owned by MAST must be cleaned regularly. Does this also apply to private owners and who monitors this?

Comment – It is unknown whether this requirement applies to private owners however it would be their responsibility to ensure the ramp is clean if required. It is acknowledged that should the owner wish to use the ramp it would be in his best interests to ensure it remains clean.

Who assumes responsibility for the structure if subsequent property owners have no interest in the boat ramp/jetty?

Comment – It is likely that the boat ramp and jetty would be a selling point for the property. However, if subsequent owners had no interest in the infrastructure it would remain their responsibility to maintain.

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ITEM 8.2

COMMENTARY As stated earlier the proposal must be assessed against section 6.2 of the Planning Scheme. Each clause of the scheme is reproduced below and addressed.

6.2.1 the provisions of this Scheme;

There are no specific provisions under which to assess the application other than the Part 6 provisions.

6.2.2 any detailed plan, code, or standard adopted by resolution of Council for the development of any locality, zone, or class of use or uses covered by the provisions of this Scheme;

Not applicable.

6.2.3 the character of the locality, the existing and future amenities of the locality and the values of the properties in the surrounding locality;

The proposal will not alter the character of the locality. There is a similar jetty opposite, at Horsehead Creek, and a number of boat ramps and a small jetty in close proximity to those proposed.

6.2.4 the availability of existing public utility services and roads;

Not applicable.

6.2.5 the size and shape of the parcel of land;

The size and shape of the land is suitable for the development proposed.

6.2.6 the provisions of access, and areas for loading, parking and the manoeuvre of vehicles;

Access will be gained to the boat ramp, jetty and boat shed via 124 River Road. There is sufficient space on this lot for loading, parking and the manoeuvre of vehicles.

6.2.7 the provision and subsequent proper maintenance of adequate landscaping and associated street furniture, amenity facilities, illumination and treatment of the site generally;

A detailed flora and fauna habitat study was completed for the site. It was identified that the Crown reserve contains a threatened vegetation community being Eucalyptus ovata Forest and Woodland. This community consists of Eucalyptus ovata being the dominant tree with an understorey of Melaleuca ericifolia.

Three specimens of Melaleuca ericifolia will be required to be removed to provide access from 124 River Road to the site. To off-set this it was recommended that the property owner manage and control the environmental weeds identified in the Crown reserve and plant and establish new trees of Melaleuca ericifolia and Eucalyptus ovata within the Crown reserve.

6.2.8 the circumstances of the case and the public interest;

While the proposal has created public interest it is deemed that the development will not negatively impact on the public. The main concerns raised are in regard to restricted use of the river and foreshore. Inspections of the site have revealed that the proposal will not impact on the public’s ability to either use the river or gain access across the foreshore.

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ITEM 8.2

6.2.9 the position of buildings on allotments in relation to boundaries or to other buildings, their density, character, height and harmony in design of facades;

The boat shed is existing and is well screened by the existing vegetation.

6.2.10 the need to impose limits as to length of establishment of operation and the periods within which activities may be carried out;

There is no need to impose limits on when the infrastructure can be used.

6.2.11 the desirability of preserving any existing buildings considered to be of historical or architectural interest and the effect of the proposed development on the heritage significance of Heritage Items, Heritage Areas and places the Planning Authority considers to have historical or architectural interest.

There are no buildings of historical or architectural interest in the vicinity.

6.2.12 the effect of the development on any scenic views from adjacent or nearby premises;

The proposal will not impact the views from any adjacent or nearby premises.

6.2.13 the requirements of any State Policy;

The proposal complies with the requirements of the both the State Coastal Policy 1996 and the State Policy on Water Quality Management 1997.

6.2.14 any other provisions under the Act.

Not applicable.

Permission from Crown Land Services is required to enable a development application to be made in regard to Crown land. Consent was made on 15 August, 2012.

The application detail was referred to Marine and Safety Tasmania who stated that it has no issues with the proposal.

The proposed pontoon jetty was chosen by the applicant as it is the same as that installed at Horsehead Creek and is proven to be suitable for the area. As it is a floating jetty it will not impact sand deposits or alter the impact of the tide.

FINANCIAL IMPLICATIONS No financial implications are predicted.

CONCLUSION The proposal has been assessed by Council’s Development and Assessment Review Team and is recommended for approval.

ATTACHMENTS 1. Application Detail - PS2012.0146 - Renovation of boat shed and development

of pontoon jetty and boat ramp

2. Flora and Fauna Habitat Survey - PA2012.0146 - Renovation of boat shed and development of pontoon jetty and boat ramp

RECOMMENDATION That Council, pursuant to the provisions of the Devonport and Environs Planning Scheme

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ITEM 8.2

1984 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2012.0146 and grant a Permit to use and develop land identified as Crown Reserve Foreshore behind 124 River Road, East Devonport for the following purposes:

Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp)

Subject to the following conditions:

1. The Use and Development is to proceed generally in accordance with the submitted plans and documentation referenced as TS10-29-T s1 sheets 1 & 2 of 2 dated 01/08/12 and Report for DCC Planning Committee dated 02/11/12 by Tas Span Pty Ltd and Flora and Fauna Habitat Survey dated 9 October, 2012 by Philip Milner Landscape Consultant Pty Ltd, copies of which are attached and endorsed as documents forming part of this Planning Permit.

2. The developer is to ensure access along the foreshore is maintained to its current standard.

3. The developer is to plant and establish new trees of Melaleuca ericifolia and Eucalyptus ovata within the Crown reserve.

4. The property owner is to ensure environmental weeds identified in the Crown reserve are controlled.

5. The developer is to install appropriate erosion control devices adjacent to the concrete boat ramp to minimise erosion from concentrated water flow to the satisfaction of Council.

6. The developer is responsible for removing any spoil, waste or material generated by this development from the beach area at the conclusion of the works. Conditions are to be returned to an equal or better standard as were evident pre-construction.

7. Concrete is at all times to be pumped onto the development site. Vehicles are not permitted to traverse the beach area.

PAGE 43 Application Detail - PS2012.0146 - Renovation of boat shed and development of pontoon jetty and boat ramp

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PAGE 57 Flora and Fauna Habitat Survey - PA2012.0146 - Renovation of boat shed and development of pontoon jetty and boat ramp

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ITEM 9.1

9.0 NOTICES OF MOTION

9.1 VOTE OF NO CONFIDENCE - NOTICE OF MOTION - ALD W M SQUIBB

File: 26224 D287241

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman W M Squibb.

MOTION “I move a motion of no confidence in the Mayor, Ald Steve Martin.”

SUPPORT Supporting information for this Notice of Motion will be provided upon the motion being put to the meeting on 21 January 2013.

GENERAL MANAGER’S COMMENTS The Local Government Act, 1993, does not have any specific provisions relating to this subject.

Therefore, should the Motion be adopted by Council it would have no effect in law.

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ITEM 9.2

9.2 IMPROVEMENT OF TRAFFIC FLOW - WILLIAM STREET, DEVONPORT - NOTICE OF MOTION - ALD J T KEAY

File: 26535 D286469

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman J T Keay.

MOTION “That Council receive a report after extensive investigation and consultation with property owners, stakeholders and wider community to improve the access, egress and flow of traffic on William Street, between the intersections of Steele and Best Streets, taking into consideration future impacts of traffic loads and development potential within the area.

GENERAL MANAGER’S COMMENTS This item does not require qualified advice as per Section 65 of the Local Government Act 1993.

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ITEM 9.3

9.3 FEASIBILITY OF CONSTRUCTION OF PARKING LANE - GUNN STREET - NOTICE OF MOTION - ALD W P WILSON

File: 26969 D286471

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman W P Wilson.

MOTION “That Council Officers prepare a report on the feasibility, including approximate costings of constructing a parking lane as an indent on the Eastern side of Gunn Street, between Oldaker and Best Streets.”

GENERAL MANAGER’S COMMENTS This item does not require qualified advice as per Section 65 of the Local Government Act 1993.

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ITEM 9.4

9.4 DEVONPORT DOLLARS PROMOTION - NOTICE OF MOTION - ALD W P WILSON

File: 23117 D287223

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman W P Wilson.

MOTION “That a report be prepared on the Devonport Dollars Promotion and presented to Elected members for discussion at a workshop in the near future.”

GENERAL MANAGER’S COMMENTS Council staff are currently completing a review of Council events and marketing, the Devonport Dollars program is included within the review and findings will be presented to elected members in an upcoming Workshop.

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ITEM 9.5

9.5 MEMBERSHIP - CRADLE COAST AUTHORITY - NOTICE OF MOTION - ALD L M PERRY

File: 24203 D287252

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman L M Perry.

MOTION “That Council workshop points a) and b) described below prior to 31 March 2013.

a) Council re-consider its commitment to membership of the Cradle Coast Authority.

b) In the event of that commitment being downgraded or extinguished, Council investigate re-allocating funding to appoint a high level designated Trade and Investment Executive to exclusively focus on attracting trade, tourism and investment opportunities to the City of Devonport.”

SUPPORT The Trade and Investment Executive’s charter would include but not be limited to the following:

Identify business opportunities in interstate and overseas markets for Devonport businesses.

Actively support Devonport businesses exporting to interstate and overseas markets. This would include assistance with negotiating contracts, and step by step guidance through the export process.

Develop and implement a strategy to attract residential and business investment into Devonport. This could include packaging incentivised programs.

Establish a co-ordinated and united tourism body for Devonport’s and surrounding operators in the Latrobe, Kentish and Central Coast municipalities, and market in package form these attractions interstate and overseas.

Co-ordinate, manage and promote on Council’s website a dedicated Trade, Investment and Tourism section to attract investors and visitors.

Assist with the furnishing of State and Federal Government funding grant submissions related to this portfolio.

GENERAL MANAGER’S COMMENTS Clause 55 of the Rules of Cradle Coast Authority states:

(1) Subject to any requirements of the Act and subrule (2), a participating council may withdraw from membership of the Authority if it gives written notice to the CEO of its intention to withdraw at least 24 months prior to the commencement of the financial year at the end of which it wishes to withdraw.

(2) The withdrawal from membership of a participating council is not effective prior to the 30thJune 2003.

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ITEM 9.5

(3) If a participating council has given notice under subrule (1), it may cancel that notice by further notice to the CEO at any time before its withdrawal becomes effective.

(4) Subject to subrule (2), a withdrawal from membership becomes effective on the expiration of a notice given under subrule (1).

(5) A council which has withdrawn from the Authority remains:

(a) liable to pay all amounts due by it to the Authority;

(b) bound by rules 56 and 57(4).

(6) All property and assets owned or controlled by the Authority including those located within the municipal area of a council which has withdrawn from the Authority remain the property of or under control of the Authority unless they are purchased from or otherwise transferred by the Authority to that council.

(7) A participating council which withdraws from membership of the Authority is not entitled to any payment from the Authority for any interest in the property and assets of the Authority or otherwise.

There have been a number of occasions in recent years that Council has considered Notices of Motion from Aldermen in relation to its membership of Cradle Coast Authority and these are set out below:

May 2008 – Ald Goodwin: “That a report be prepared and workshopped with Aldermen in relation to Devonport City Council’s continued membership of the Cradle Coast Authority.”

December 2010 – Ald Wilson: “Council as a matter of urgency, discuss the benefits or otherwise of remaining a member of the Cradle Coast Authority. This discussion to be held at a workshop as soon as possible.”

March 2012 – Ald Hollister: “The Devonport City Council:

1. give notice that it intends to withdraw its membership of the Authority to take effect from the financial year ending 30 June 2014;

2. make it a practice that this advice is given annually;

3. review its decision on an annual basis.”

On each occasion, following careful consideration and discussions at Workshops in relation to the issues involved, Council has resolved to continue its membership of the Cradle Coast Authority.

PAGE 85


ITEM 10.1

10.0 MAYORAL REPORT

10.1 MAYOR'S MONTHLY REPORT File: 22947 D287402

RELEVANT PORTFOLIO Mayoral Report


Strategy 5.3.2 Provide appropriate support to elected members to enable them to discharge their functions

Purpose To detail meetings and functions attended by the Mayor during the month of December, 2012.

BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of December, 2012.

COMMENTARY In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of December, 2012.

Bob Campbell – Groupwork TCCI Freight, Transport & Logistics Committee – Launceston Mersey Bluff Working Group Maidstone Park Management Controlling Authority Mersey Leven Municipal Emergency Management Committee Sid Sidebottom MP Advocate interview 7AD Radio interview Miandetta Primary School Volunteer appreciation Chat n Choose Christmas luncheon Tony Royce Sagacity Magazine Gavin Austin – Mersey Community Hospital update Tidal Art award Opening & Presentation Night Devonport Christmas Parade & Christmas Tree Light Up Christmas in the East East Devonport & Spreyton Bowls Club Devonport Bowls Club – TAS vs VIC test matches Mersey Bluff Working Group Council Christmas Celebrations Premier Giddings – Hobart Minister David O’Byrne Paul Weedon – TAS Ports Paul Krawczyk – Nubco Senator Richard Colbeck & Brett Whitely Visitor Information Centre Volunteer Christmas function Peter Jones – Australian National Audit Office Devonport Community House Christmas function

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ITEM 10.1

Devonport High School Presentation Night Peter Geard - K&D Warehouse Devonport High School – TAS Together youth certificate presentation East Devonport Primary School Presentation morning Coastal Mayor’s Road Safety promotion – Burnie Candles by Candlelight Noel Hunt – Digital Switchover Liaison Officer Devonport Chaplaincy – Andrew Hiller & Andrew Crawford School of Special Education – Grace Brown Coastal FM Wynyard – radio interview Bryan Green MHA Official opening Anglicare, King Street, Devonport Eastern Shore Community House Christmas function Breakfast in the Park Devonport Christmas Window Display – judging & presentation Devonport Brass Band certificate presentations – uniform designs Eve in the City

FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.

RISK IMPLICATIONS It is believed there are no risks associated with this report.

CONCLUSION Meetings and functions attended by the Mayor will be reported on a monthly basis.

ATTACHMENTS Nil

RECOMMENDATION That the report advising of the Mayor’s meetings and functions for the month of December 2012 be received and noted.

PAGE 87


ITEM 11.1

11.0 GENERAL MANAGER'S REPORTS

11.1 CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT File: 26941D287073

RELEVANT PORTFOLIO General Manager


Strategy 5.1.4 Develop and maintain partnerships and advocate for improved service provision, funding and infrastructure

PURPOSE To provide elected members with an update on the Constitutional Recognition process and reaffirm Council’s position in support of the proposed changes.

BACKGROUND At the Council meeting on 19 September 2012, vide resolution 269/11, Council determined to:

1. Declare its support for recognition of Local Government, including financial recognition, within the Australian Constitution; and

2. Call on all political parties to support a referendum by 2013 which is seeking to change the Australian Constitution to achieve this recognition.

COMMENTARY A number of letters have been received recently from Mayor Felicity-Ann Lewis, President of the Australian Local Government Association updating Council on the progress of constitutional recognition. These letters are attached for information.

Similarly, elected members have been provided under separate cover a copy of a document produced by ALGA The Case for Change: Why Local Government needs to be in the Australian Constitution. This document is publically available on ALGA’s dedicated constitutional website.

As part of the correspondence, Councils have been asked to prepare submissions to the Joint Parliamentary Committee established by Federal Parliament to look at the report of the Expert Panel into the constitutional recognition of Local Government. It is suggested by ALGA that these submissions:

- Reinforce that your Council supports financial recognition;

- Reinforce that your Council supports the Federal Government having the power to be able to provide funding directly to Local Government where this is in the national interest;

- Reinforce that your Council needs certainty of funding so that programs like Roads to Recovery can continue;

- Reinforce that your Council supports an amendment to Section 96 of the Constitution so that it would read: "Parliament may grant financial assistance to any State or Local Government body formed by or under a law of a State or Territory";

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- Reinforce that bi-partisan support is an essential precondition if a referendum is to have the best chance of success;

- Reinforce that your Council supports the referendum being held at a time which maximises its chance of success;

- Reinforce that your Council supports a publicly funded national education and awareness campaign to inform the public about the Constitution, how to change it, and about the question being asked before the referendum. An informed voter is more likely to cast an informed vote, which is based on facts rather than misinformation.

Devonport City Council has already passed a resolution supporting financial recognition as detailed above and therefore there is no need to have a further resolution in this regard.

It is not intended that this Council will pursue any active promotion of the submission and the benefits constitutional recognition will have in your local community at this point in time, however social media may be used for such purposes in the future.

FINANCIAL IMPLICATIONS This report itself does not have any financial implications to Council. As evidenced in all documentation relating to this matter, funding through programs like Roads to Recovery may be at risk if the proposed change is unsuccessful.

RISK IMPLICATIONS Political/Governance

For a successful referendum to be held, there are a number of factors that must occur as outlined in the letters attached to this report. There is some risk that at this stage, some of these critical success factors have not been achieved.

Communication/Reputation The Australian Local Government Association requires support from all Councils to maximise the likelihood of a successful referendum result

CONCLUSION As Council has previously stated its support for recognition of Local Government within the Australian Constitution, the next step in that process is to continue to support the activities and recommendations of ALGA to increase the likelihood for success provided they do not have any detrimental effect on the operations of Council.

ATTACHMENTS 1. Update on Constitutional Recognition 1

2. Update on Constitutional Recognition 2

3. Update on Constitutional Recognition 3

RECOMMENDATION That Council:

1. supports the Federal Government having the power to be able to provide funding directly to Local Government where this is in the national interest;

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ITEM 11.1

2. supports an amendment to Section 96 of the Constitution to read: "Parliament may grant financial assistance to any state or Local Government body formed by or under a law of a state or territory".

PAGE 90 Update on Constitutional Recognition 1 ATTACHMENT [1]

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ITEM 11.2

11.2 DULVERTON WASTE MANAGEMENT AUTHORITY RULES File: 26941 D287078



Strategy 5.1.1 Promote open communication and cooperation with Local and State governments in regional initiatives

Strategy 5.1.2 Pursue opportunities for cooperative initiatives including resource sharing with other Councils, organisations and community groups

Strategy 5.3.1 Review and amend governance structure, policies and procedures to adapt to changing circumstances

PURPOSE To obtain Council’s approval of amended Dulverton Waste Management Authority Rules (the Rules).

BACKGROUND Council will recall that at its meeting held on 20 June 2011 it endorsed changes to the Rules of the Authority.

This endorsement then enabled the Authority to proceed in accordance with Sections 31 and 32 of the Local Government Act, 1993 (the Act), which set out the steps to be taken to amend the Rules as Follows:

“31. Notice of proposed authority (1) A Council that decides to establish a single authority or one of the

Councils that decides to establish a joint authority is to –

(a) publish a notice at least once in a daily newspaper circulating in the relevant municipal area; and

(b) display a notice in a conspicuous place in its public office from the date on which the notice is first published until the date specified in the notice.

(2) A notice is to specify the following:

(a) the purpose of the proposed authority;

(b) the membership of the proposed authority;

(c) that a copy of the proposed rules of the authority is open for inspection at the public office;

(d) that a copy of the proposed rules may be purchased at a specified price at the public office;

(e) that written submissions in respect of the authority may be lodged with the general manager of one of the participating Councils;

(f) the date until which –

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ITEM 11.2

(i) a copy of the proposed rules may be inspected or purchased; and

(ii) submissions may be made.

(3) A date specified under subsection (2)(f) is to be at least 21 days after a notice is first published.

(4) The general manager, as soon as practicable after the notice is first published, must make available –

(a) a copy of the proposed rules –

(i) to the Director; and

(ii) for inspection by the public; and

(b) copies of the proposed rules for purchase at a price not exceeding the approximate cost of printing the rules.

32. Approval and certification of rules (1) After considering any submissions lodged under section 31 and making

any alterations to the proposed rules of a proposed single authority or joint authority, a Council may approve the proposed rules.

(2) The general manager of one of the participating Councils is to cause a copy of the approved rules to be certified by a legal practitioner as being in accordance with the law.

(3) A Council must not approve any proposed rules unless the rules have been certified by –

(a) a legal practitioner to be in accordance with the law; and

(b) the general manager of one of the participating Councils to have been made in accordance with this Act.

(4) The general manager of one of the participating Councils is to provide the Director with a copy of –

(a) the approved rules; and

(b) any subsequent amendment to those rules.

32A. Amendment of rules The provisions of sections 31 and 32 apply to any amendment of rules of a single authority or joint authority.”

COMMENTARY Mr Mat Greskie, Chief Executive Officer, of the Authority has now written to advise that:

- There were no submissions from the public following the newspaper advertisement and twenty-one day display of the proposed amended Rules at each Participating Council Office;

- A copy of the proposed amended Rules has been provided to the Directors of Local Government;

- The Rules have now been certified by a lawyer, Mr Geoff Tremayne of Jackson, Tremayne and Fay lawyers of Hobart; and

PAGE 110


ITEM 11.2

- The Rules have now been certified by General Manager, Mr Ian McCallum of Devonport City Council.

The following attachments are included for Council’s information:

A copy of Mr Tremayne’s Certification Letter;

A copy of Mr McCallum’s Certification letter; and

A copy of the Certified Rules.

FINANCIAL IMPLICATIONS There are no implications to Council’s 2012/2013 Budget created by this Report.


As a member of the Authority, Council has an obligation to adopt the amended Rules once it has assessed that the relevant legislation and the Rules have been complied.

CONCLUSION The amended Rules have been prepared in accordance with the relevant provisions of the Act and the Rules. They should therefore now be adopted by Council.

ATTACHMENTS 1. Documentation of the Formal Approval of the Dulverton Waste Management

Rules

RECOMMENDATION That Council approve the Amended Rules of Dulverton Waste Management Authority in accordance with Section 32 of the Local Government Act, 1993.

PAGE 111 Documentation of the Formal Approval of the Dulverton Waste Management Rules

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ITEM 11.3

11.3 2012/13 ANNUAL PLAN UPDATE AS AT 31 DECEMBER, 2012 File: 26469 D287342



Strategy 5.3.5 Develop, maintain and monitor a fully integrated strategic and business planning process that meets legislative requirements and provides an increased performance management reporting capacity across ssthe whole organisation and with external stakeheholders

PURPOSE To provide an update on progress of the 2012/13 Annual Plan as at 31 December, 2012.

BACKGROUND Council adopted its 2012/13 Annual Plan on 18 June, 2012. The Annual Plan outlines the Actions to be undertaken this financial year to work towards achieving our Strategic Goals.

COMMENTARY The Annual Plan has been developed to guide Council in its Actions to ensure the future aspirations of the Devonport community can be achieved. Highlights of this quarter include:

Customers & Community Portfolio

Engagement Policy introduced. Draft Social Media Policy awaiting endorsement in New Year. Communication Strategy and 12 month Communication Action Plan developed.

“Tidal” outdoor events and workshops commenced in December 2012, and will continue throughout January 2013.

Technical & Finance Portfolio

GPS hardware and software equipment in operation and training completed. Invoice scanning software purchased and implemented. Testing to be undertaken

in January, prior to going “live”. Completed a review and update of Service and Asset Management Infrastructure

Plans. Draft City of Devonport Planning Scheme to be submitted to Minister of Planning. Draft Residential Strategy completed. New handheld units being introduced to replace existing road inspection units.

General Manager’s Portfolio

Training in electronic mail processes undertaken by Customers and Community Portfolio and Corporate Support Department. Mail now being received electronically via TRIM actions.

Completion of Business Excellence Events Project. Events Management Guide developed.

PAGE 156


ITEM 11.3

Health and Safety Supervisor training undertaken in preparation for the new Health and Safety legislation commencing in January 2013.

While a progress comment is provided on each Action in the attached report for the information of Aldermen and the community, the graph below provides a summary of the progress as at 31 December, 2012.

FINANCIAL IMPLICATIONS Budget implications are communicated to Aldermen separately and do not form part of this report.

RISK IMPLICATIONS It is not believed there are any risks associated with this report.

CONCLUSION The 2012/13 Annual Plan Progress Report as at 31 December, 2012 is provided for the information of the Aldermen and the community.

ATTACHMENTS 1. Quarterly Report Against Annual Plan 2012/13 to 31 December, 2012

RECOMMENDATION That the 2012/13 Annual Plan update as at 31 December, 2012, as outlined in the attached report, be received and noted.

ANNUAL PLAN ACTION STATUS - ORGANISATION

Actions on Track - 52.11%

Actions off Track - 47.89%

PAGE 157 Quarterly Report Against Annual Plan 2012/13 to 31 December, 2012 ATTACHMENT [1]

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ITEM 11.4

11.4 ELECTED MEMBERS EXPENDITURE REPORT

File: 22947 D287403



Strategy 5.3.2 Provide appropriate support to elected members to enable them to discharge their functions

Purpose To detail expenditure of both the Mayor and Aldermen for the previous month.

BACKGROUND This report is in response to Council resolution 49/12 “That Council be provided with a specific monthly report in relation to expenditure incurred, in excess of statutory allowances, for both the Mayor and Aldermen.”

COMMENTARY Expenditure processed in December:

Mayor Steve Martin $ 48.24 Mobile telephone expenses $ 46.36 Vina Yummy Kitchen – Diamond Jubilee celebrations $ 42.91 Wrest Point Federal – Food, beverages attending Diamond Jubilee

celebrations $ 9.55 Hudsons Coffee, Canberra – Meeting with Senator $ 332.46 Airfares – Canberra to Sydney $ 27.10 Aerial Transport – Taxi – Keep Australia Beautiful $ 50.85 GM Cabs – Taxi – Keep Australia Beautiful $ 22.25 SE Taxi Brokers – Taxi – Keep Australia Beautiful $ 337.94 The Menzies, Sydney – Accommodation – Keep Australia Beautiful $ 36.36 Sky King Chinese Restaurant breakfast – Sister Cities Conference $ 76.36 Laneway Café Lunch expenses - Sister Cities Conference $ 40.91 Pier01 Opening

Aldermen $ 490.32 I-Pad monthly fee $ 160.50 Ald Kent - Reimbursement of expenses - Australian Sail Training Association

Conference $ 548.64 Ald Kent – Accommodation expenses (30/11 – 2/12) Australian Sail Training

Association Conference $ 439.60 Ald Kent – reimbursement of airfares (Sydney)

Due to the timing of Credit Card statements and invoices, expenditure will be reported as and when the account is paid. Items in this report may relate to transactions that occurred in previous months.

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ITEM 11.4

FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.


CONCLUSION Expenses will be reported on a monthly basis as adopted by Council at the February 2012 meeting.

ATTACHMENTS Nil

RECOMMENDATION That the report advising of Mayoral and Aldermanic Expenditure for the month of December 2012 be received and the information noted.

PAGE 198


ITEM 11.5

11.5 MERSEY COMMUNITY HOSPITAL File: 27716 D287505



Strategy 4.6.1 Advocate for improved medical and hospital services within the region

PURPOSE To enable Council to formally determine a position in relation to the Mersey Community Hospital.

BACKGROUND Alderman Martin submitted the following Notice of Motion for Council’s consideration at the November 2012 Council Meeting:

“That Council determine a position:-

To the retention of services of the Mersey Community Hospital as per the ‘Heads of Agreement’ (between the State and Federal Governments regarding the management of the Mersey Community Hospital), specifically the retention of obstetrics and gynaecology;

Furthermore

as to supporting the future development of one regional hospital at a Greenfield site in Ulverstone to ensure quality, effective and efficient health services for the entire region of Braddon and in lobbying the State and Federal Governments to achieve such

Or

a co-located private hospital on one floor at the Mersey Community Hospital.”

Council resolved as follows (vide Resolution 301/12):

“That before Council develop a position on the Mersey Community Hospital this matter be deferred until discussions can be held with the CEO or the Board of the Mersey Community Hospital.”

COMMENTARY Subsequently, on 6 December 2012, the Aldermen met with the CEO of the North West Regional Hospital, Mr Gavin Austin, to discuss issue relating to the Hospital.

FINANCIAL IMPLICATIONS There are no financial implications to Council’s 2012/2013 budget created by this Report.


Although there has been implied support from Council for retention of the Mersey Community Hospital and the retention of its services, Council has never determined a formal position in this regard.

PAGE 199


ITEM 11.5

This places Council and its elected embers at risk of embarrassment politically when asked to enunciate its position in relation to the Hospital.

CONCLUSION It would be in the Council’s, and its Community’s, best interest should Council decide to determine a formal position in relation to the Mersey Community Hospital.

ATTACHMENTS Nil

RECOMMENDATION That Council support the retention of the Mersey Community Hospital and the retention of its services, specifically obstetrics and gynaecology.

PAGE 200


ITEM 12.1

12.0 CUSTOMERS AND COMMUNITY REPORTS

12.1 SISTER CITIES AUSTRALIA 2012 ANNUAL CONFERENCE REPORT File: 26152D287051

RELEVANT PORTFOLIO Customers and Community


Strategy 3.2.5 Attract and support festivals, events and attractions that add value to the City’s economy

PURPOSE To present to Council the outcomes of the Sister Cities Australia 2012 Annual Conference.

BACKGROUND Council resolved at their ordinary meeting held 21 March 2011 (vide Resolution No 112/11) to proceed with organising the 2012 Sister Cities Australia National Conference.

COMMENTARY Devonport City Council hosted the 2012 Sister Cities Australia Annual Conference from 11-14 November 2012. Conference registrations included 65 adults, 19 youth conference participants and 7 accompanying persons from across the country and internationally from Japan, China, New Zealand, Korea and Papua New Guinea. Conference delegate details, program, media and elevation results are included in the attached.

FINANCIAL IMPLICATIONS Total income for the event, including sponsorship, registrations and accommodation commissions totalled $59,477. The total net budget allocation for the event was $8,000 (income $60,000; expenditure $68,000) and resulted in a deficit of $1,076 (income $59,477; expenditure $60,553). Salaries were not included in costing, however are estimated at approximately $52,500 inclusive of 12 months planning and 3 day intensive delivery of the event. This cost was absorbed by other operational budgets.

RISK IMPLICATIONS It is believed there is no risk associated with this report.

CONCLUSION The Sister Cities Australia 2012 Annual Conference hosted by Council was overall a successful event as demonstrated by the positive feedback received from delegates.

ATTACHMENTS 1. Sister Cities Australia 2012 Conference Report

RECOMMENDATION That Council notes the Sister Cities Australia 2012 Annual Conference Report.

PAGE 201 Sister Cities Australia 2012 Conference Report ATTACHMENT [1]

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12.2 MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS

File: 27670D287191



Strategy 5.3.4 Ensure effective administration and operation of Council’s committees

PURPOSE To present the Minutes of Controlling Authorities, Working Groups and Special Committee Meetings managed by the Community Services Portfolio of Council.

BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.

COMMENTARY The Minutes of the following Committee Meetings are attached:

Maidstone Park Management Controlling Authority Devonport Eastern Shore Project Special Committee Devonport Recreation Centre Special Committee Building Families Special Committee

FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with existing budgets.


CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.

ATTACHMENTS 1. Unconfirmed Minutes of the Maidstone Park Management Controlling

Authority - 4 December 2012 [File: 26588]

2. Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 11 December 2012 [File: 24656]

3. Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 12 December 2012 [File: 26555]

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ITEM 12.2

4. Unconfirmed Minutes of the Building Families Special Committee - 12 December 2012 [File: 26402]

RECOMMENDATION That:

1. The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;

2. The Table Tennis Association be offered the gym area temporarily at the Devonport Recreation Centre once the gym relocates to the new indoor aquatic centre as recommended by the Devonport Recreation Centre Special Committee.

PAGE 246 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 4 December 2012 [File: 26588]

ATTACHMENT [1]

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Meeting Minutes Date- 4/12/2012 Present- J. Baldock, T. Lunson, H. Koerner, P. Loone, A. Geddes, F. Pizzirani, G. Febey, K. Donaghy, C. Donaghy, G. Mayne, N. Whelan, E. Vanovermeeren, M. Campbell, I. Moore, L. Baulch, Alderman S. Martin Apologies Alderman A. Rockliff, O. Cornick, G. Foster, R. Dewis, B. Mace, T. Young, V. Quinn Minutes C. Donaghy / G. Mayne Business Arising From Minutes Meeting advised that a moratorium had been placed on any external extensions to clubrooms at the Maidstone Park complex. It was reported that the only organisations seeking storage space, or workshops, at the proposed new development site would be the Orchid Society and the Lapidary Club. The clean up of the Mersey Main Road frontage would take place in the second half of 2012/2013. Correspondence F. Pizzirani / L. Baulch Business Arising From Correspondence Nil Financial Report Bank Balance as at 30th of November, 2012 $12487.32


ATTACHMENT [1]

ITEM 12.2

Accounts For Payment Bond refund : Bell $70.00 Hodgetts $70.00 Luzette Florists $60.00 Devonport Council Place of Assembly $130.00 Telstra: $242.96 M/P $222.57 Caretakers $20.38 Aurora Energy $1940.73 SFC $1069.79 MP $870.94 Becks Hardware - Padlocks $18.50 I. Moore / P. Loone General Business E. Van Overmeeren: Ted reported that the request by the cricket club for $500.00 compensation due to maintenance on No1 oval had been denied by council. An application was approved for the Spreyton Football Club to use the baseball diamond on Monday and Thursday nights was approved. A request to use the No 2 oval was denied due to a clash with usage by the Spreyton Cricket Club. Alderman S. Martin / K. Donaghy It was agreed that the amenities blocks be put on a list for consideration for upgrading in the forthcoming financial year budget allocations. J. Baldock: Jamie reported that vandals had broken the lock on the playground gate. He also informed the committee that the public toilets on Bay Drive were not being cleaned regularly by the contractors, Fab agreed to look at the cleaning contract and see if it was being enforced.


ATTACHMENT [1]

ITEM 12.2

Jamie stated that the grounds look good but there were some weeds that needed attention. F. Pizzirani: Fab informed the committee that approval had been given to the next stage of the walkway linking Spreyton and Devonport. He noted that the proposed path would follow Horse Head Creek resulting in a small parcel of the land used by the pony club to reclaimed. Alan Geddes stated that this would impact on an annual one day event held on that portion of land. It was agreed that a representative of the pony club meet with Fab to discuss the matter. Fab also reported that a workshop had been held regarding storage facilities being erected at Maidstone Park. An appeal would go out to any service clubs or organisations that may wish to erect sheds on the proposed site. This should then warrant some action and the infromation would be given to the aldermen to set aside land for users. The issue of rezoning would be brought up. K. Donaghy: Ken wished everyone a Merry Christmas. G. Mayne Geoff reported that some bins at the complex were missing lids. Stuart Griffiths was to be contacted regarding the matter. Alderman S. Martin Alderman Martin wished everyone a Merry Christmas and congratulated Maidstone Park for the work they had done throughout the year. Ted endorsed these remarks. Meeting Closed 8.05pm Next Meeting Next meeting: 19/2/13

PAGE 249 Unconfirmed Minutes of the Devonport Eastern Shore Project Special Committee - 11 December 2012 [File: 24656]

ATTACHMENT [2]

ITEM 12.2

MINUTES OF THE DEVONPORT EASTERN SHORE PROJECT SPECIAL COMMITTEE HELD AT THE MERSEY YACHT CLUB

ON TUESDAY 11 DECEMBER 2012 COMMENCING AT 4.00PM

PRESENT Committee Members Clyde Eastaugh Chair Ald Graham Kent Ald Lynn Laycock Ald Grant Goodwin Vonda Morris Maureen Clark

Council Officers Carol Bryant Sustainable Communities Manager Sarah Masters Community Services Administration Officer

APOLOGIES Lynne Dolbey 1.0 CONFIRMATION OF PREVIOUS MINUTES

The Committee recommends to Council that the previous minutes of the meeting held 21 June 2012 be received and noted. M. Clark/Ald Kent CARRIED

2.0 DECLARATION OF INTEREST Nil

3.0 BUSINESS ARISING FROM PREVIOUS MINUTES

3.1 Pioneer Park Infrastructure The Soroptimists have not considered further. The Committee agreed to work with Council on longer term landscape planning for the Park. This item is to be left on the agenda.

3.2 Tarleton Street Sustainable Communities Manager advised that Tarleton Street is owned by the Council. The Chair mentioned that he would like to meet with Council’s GM to discuss further.

3.3 Motorcycle Shelter The shelter is now complete, further promotion is required.

Action: Sustainable Communities Manager to write to TT-Line asking them to

promote the shelter to patrons.

Sustainable Communities Manager to investigate signage and also inform the Committee of the final costing for the project.

[Ald Goodwin arrived 4.20pm]


ATTACHMENT [2]

ITEM 12.2

3.4 Norfolk Pines The Chair commented that the trees are all looking well. This item is to be removed from future agendas. It was noted that the seat from the ferry shelter in Wheeler Street has been removed. Action: Community Services Administration Officer to raise an action request in

regards to the missing seat.

3.5 Murray / Wright Street Car Park Council’s Traffic Committee is investigating the possibility of Wright Street being re-opened to two way traffic. Council will be upgrading entry/exit of the Murray St car park including signage in the new year. Ald Laycock has received a complaint in relation to the bank up of traffic in Wright Street due to passengers waiting to board the Spirit. Ald Laycock will put forward a Notice of Motion to the December Council Meeting outlining possible solutions to this problem. The Chair suggested that traffic wardens or the opening of the gates to the Spirit earlier may be solutions. Action: Ald Laycock to put forward a Notice of Motion. The Chair to write to TT-Line outlining possible solutions.

3.6 Signage The Signage Strategy and Action Plan have been endorsed by Council. This Committee will be consulted on signage content for East Devonport. The designs should be finalised in late January/early February.

3.7 CCTV One camera has been installed in East Devonport on the corner of Murray and Wright Streets.

3.8 Roundabout – Thomas & Wright Streets Sustainable Communities Manager advised that the roundabout is due for construction in late April.

4.0 GENERAL BUSINESS 4.1 Reg Hope Park

Ald Kent advised that the container will be ready to be moved shortly. A small garden shed will be placed on the pontoon for storage for the Julie Burges. The grassed area is drying off rapidly and needs irrigation. Parking is an issue and needs to be addressed. The car park also requires a disabled parking area. Solutions for the car park issue were discussed. Ald Laycock asked that the Committee be consulted as to the positioning of the table and seats. Action: Sustainable Communities Manager to ask Council’s City Infrastructure to

liaise with the Committee in regards to positioning of infrastructure. 4.2 Carpet Factory

The Chair noted that the building is still for sale. Ald Laycock advised that all elected members were aware of the situation with the building.


ATTACHMENT [2]

ITEM 12.2

5.0 OTHER BUSINESS 5.1 Tiger Lines The tiger lines have become dull and need to be repainted. Action:

Sustainable Communities Manager to follow this up.

5.2 Activities in the East The Chair noted the growth in foreshore activities in the West. He advised the

Committee that approximately 500 people attended the recent Christmas in the East. Ald Laycock advised that a recent application for a car boot sale in the East was declined due to planning issues.

Action: Sustainable Communities Manager to investigate planning issues.

5.3 Grants The Committee discussed compiling a list of possible projects which may be

able to be funded under a grant. This item will be added to the agenda for the next meeting.

5.4 Recreational Hub A general discussion took place as to the future of the East Devonport

Recreation Centre as a recreational hub.

5.5 Maintenance Maureen Clark asked who was responsible for both the weeds on the highway

and the graffiti under the bridge. DIER is responsible for both and should be conducted regarding concerns. The Committee discussed whether a mural could be commissioned for under the bridge. This will be added to the agenda and further discussed at the next meeting.

5.6 Thank You On behalf of the Committee, the Chair thanked the Sustainable Communities

Manager for her work and wished her well.

6.0 NEXT MEETING

5 February 2013 at 4.00pm at the East Devonport Recreation Centre.

Meeting closed 5.00pm

PAGE 252 Unconfirmed Minutes of the Devonport Recreation Centre Special Committee - 12 December 2012 [File: 26555]

ATTACHMENT [3]

ITEM 12.2

MINUTES OF THE DEVONPORT RECREATION CENTRE SPECIAL COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS

ON WEDNESDAY 12 DECEMBER 2012 COMMENCING AT 5.20PM

PRESENT Committee Members Matthew Cock Chairman Bob Jago Deputy Chairman Ald Leon Perry Ald Justine Keay Bruce Robinson Independent Kate Beer Devonport Community House Rick Forth Independent David Cole Independent Ken Mason Table Tennis Kim Robinson Basketball (DBC) Council Officers Fabio Pizzirani Sports & Recreation Coordinator (SRC) Sam Lawrence Sports and Leisure Officer (SLO) APOLOGIES Charlie Sturzaker 1.0 CONFIRMATION OF PREVIOUS MINUTES

The Committee recommends to Council that the minutes of the previous meeting be received and noted.

K. Robinson/D. Cole CARRIED

2.0 BUSINESS ARISING FROM PREVIOUS MINUTES 2.1 Strategic Sport and Recreation Special Committee (SSRSC)

Mathew Cock gave a report on the meeting of the SSRSC which was held on 21 November 2012.

2.2 Accommodation Units Kim Robinson provided an update on the accommodation units. Carpet and tiles have been installed and Council is tidying the grounds. Ald Perry will seek Council approval to change to the usage of the units to Community Units -Anglicare will use units and the DBC property manager will occupy unit one.

3.0 CORRESPONDENCE Inwards Devonport Table Tennis Association George Russell Outwards Devonport Basketball Council Devonport Table Tennis Association George Russell


ATTACHMENT [3]

ITEM 12.2

Ald Perry/K. Robinson CARRIED

4.0 CLUB REPORTS 4.1 Basketball

Kim Robinson reported that the DBC is concerned about the period of time that the Stadium will be out of use due to the annual resurfacing of the floors and has requested a schedule of works. The stadium will be closed from the 13th of December until the 2nd of February. However, The Youth Centre will be available from 15 January. Action: SRC to provide a schedule of work.

4.2 Squash Matthew Cock reported that rosters will recommence on the 5th of February 2013. The Enzed Invitational Tournament will commence on the 12th of February 2013. Matthew requested that the squash floor lines need to be checked as lines are not clearly visible on some courts and paint on some walls is flaking off. Action: SRC to forward action request to Operation Centre.

4.3 Table Tennis Ken Mason reported that Table Tennis has experienced a 14% increase in participation this season. Ken indicated that they may require the use of additional squash courts if numbers continue to increase. Ken requested that Council confirm in writing as soon as a decision is made into the future operations at the centre, i.e. in regards to the use of the gym area once the gym has relocated to the new aquatic centre.

4.4 Gymnastics Nil.

4.5 The Playhouse Kate Beer reported the Playhouse will be closed all of the summer school holiday period. Kate was also pleased to advise that the centre has received a grant for a new kitchen.

5.0 FINANCIAL REPORT

Presentation of the Financial Report - delayed until February meeting.

6.0 RECREATION OFFICERS REPORT Sam Lawrence, Recreation Officer presented her report to the Committee.

7.0 GENERAL BUSINESS 7.1 Lighting

Ken Mason enquired as to when work on the lights in the stadium and youth centre will commence. SRC advised that the purchase and installation of lights is planned for June 2013.

7.2 Capital Works Club representative were asked to submit capital requests by email to the SRC.


ATTACHMENT [3]

ITEM 12.2

7.3 Devonport Recreation Centre (DRC) A discussion took place in relation to the management model of the centre once the new Indoor Aquatic Centre opens. The committee recommended “that the Table Tennis Association be offered the gym area once the gym relocates to the new aquatic centre.” B. Jago/D. Cole CARRIED

7.4 Squash Court Door Repairs Rick Forth advised that the squash court doors are to be fixed in early January.

7.5 DRC operations post new Aquatic Facility Further discussion centered on the future operations at the Devonport Recreation Centre. The SRC informed the committee that Council will advertise for Expressions of Interest for the management of the new Indoor Aquatic Centre and as such the Committee will be updated on a regular basis.

7.6 Kim Robinson requested a venue for Insanity Fitness Program from 2 January 2012. Action: SLO to follow up.

7.7 The DBC has received a letter from Mr George Russell in regards to the DBC hosting an NBL game at the DRC. Kim Robinson indicated that the DBC does not have the resources to host an NBL game and has requested Council, through their partnership with Sports Marketing Australia investigate the possibility of hosting such an event. Action: SRC to follow up.

7.8 House repairs – 30 Forbes Street Kim Robinson requested Council staff inspect the building as there are areas that require maintenance, floor boards, walls and ceilings. Action: SRC to forward action request to Operation Centre.

7.9 Members of the committee requested a comparison of Council charges applied to all sporting clubs in the municipality. An analysis of operational costs of all sporting precincts was also requested. Action: SRC to follow up

8.0 NEXT MEETING Tuesday, 12 February 2013 at 5.15pm. Meeting closed: 6.55pm

PAGE 255 Unconfirmed Minutes of the Building Families Special Committee - 12 December 2012 [File: 26402]

ATTACHMENT [4]

ITEM 12.2

MINUTES OF THE BUILDING FAMILIES COMMITTEE MEETING AT THE ZONE, 64 STEWART ST, DEVONPORT

12 DECEMBER 2012, COMMENCING AT 3.30 PM

PRESENT Committee Members Kate Beer Devonport Community House (DCH) Simon Douglas The Playhouse (DCH) Katrina O’Malley Mission Australia Leanne McGuire Mission Australia Kathy Mantach Mission Australia Ally Smith Centacare Claire Williams Anglicare (KIDS) Emma Oakley Anglicare (NESTS) Jilly Cole Devonport LINC Margaret Grundy Migrant Resource Centre Emily Sheppard Family Food Patch Program

Council Representatives Ald Annette Rockliff (Chair) Devonport City Council Damian Collins Community Development Officer

APOLOGIES Ald Steve Martin (Mayor) Devonport City Council Ald Justine Keay Devonport City Council Rachel Turner Youth and Family Focus Julie Milnes DHHS Kim Williamson NorthWest Children’s Contact Centre Alanna Hartog Eastern Shore Community House

1.0 CONFIRMATION OF MINUTES The Committee recommends to Council that the minutes of the previous meeting held 17 October 2012 be received and noted.

C. Williams/J. Cole CARRIED

2.0 DECLARATION OF INTEREST None declared. 3.0 BUSINESS ARISING Nil.

4.0 INFORMATION SHARING 4.1 Centacare

Closed for Christmas, re-opening on January 7th. Centacare have a child counsellor available upon request.

4.2 Anglicare (KIDS)

123 Magic was a success. Anglicare is only closed on Public Holidays over the Christmas period.

PAGE 256 Unconfirmed Minutes of the Building Families Special Committee - 12 December 2012 [File: 26402]

ATTACHMENT [4]

ITEM 12.2

4.3 Devonport Community House Currently auspicing Ulverstone for the next 12 months. Offering upcoming circus

workshops for both kids and adults. Have a lot of food available, services can refer clients.

4.4 Devonport Playhouse Recently received grants for a new kitchen and to continue storybook making program

4.5 Choose Life Services There is always someone on call over the Christmas season.

4.6 Devonport City Council There are plenty of free ‘learn to skateboard’ workshops coming up at both skate parks. January School Holiday program for ages 10 and up is now out. Christmas in the East was a huge success – congratulations to all involved.

4.7 Child Health and Parenting Service Parent groups have lost funding leaving a gap in services

4.8 Mission Australia Two new workers have started recently.

4.9 Devonport LINC Free school holiday program available all over the NW Coast.

4.10 Migrant Resource Centre The Migrant Resource Centre is about to change its delivery model to be based more in the community. Margaret’s schedule on the NW is now: Tuesdays – Burnie Centrelink, Wednesdays – Devonport Community House, Fridays – Burnie Community House.

5.0 PRIORITIES FOR 2013 A brief discussion on setting priority areas for 2013. Of the four from 2012, Child Safety in Driveways will be the only one to be rolled over. Others that were discussed included establishing and supporting groups for new parents, a focus on physical activity and a focus on blended families. Priorities to be confirmed in the February 2013 meeting.

6.0 OTHER BUSINESS Nil

7.0 NEXT MEETING Invites will be emailed for the first meeting in February 2013. Meeting closed 4.25pm

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ITEM 12.3

12.3 CUSTOMER SERVICE CHARTER File: 21081D287568



Strategy 5.4.1 Provide timely, efficient, consistent and quality services which are aligned with and meets our customers needs

PURPOSE To present the revised Customer Service Charter to Council for adoption.

BACKGROUND Council’s Customer Service Charter was first adopted 5 June 2006 and is reviewed at least once every two years in accordance with the Local Government Act. The Charter was last reviewed in November 2010.

COMMENTARY In accordance with the Local Government Act 1993, the Customer Service Charter has been reviewed and updated (refer attachment). Minor changes have been made to version three, adopted in 2010, in particular:

Inclusion of Council’s Customer Services Standards; and

Summary of complaint handling process only; full details in regard to Council’s complaint handling policy is under development.

As required under Section 339F (5) the General Manager will provide a report to Council at least once a year on the number and nature of complaints received. This information is published in Council’s Annual Report.

FINANCIAL IMPLICATIONS Nil.

RISK IMPLICATIONS Contractual/Legal

Under Section 339F of the Local Government Act 1993, Council must have an adopted Customer Service Charter.

CONCLUSION Council’s Customer Service Charter aims to enhance customer engagement through communicating Council’s service standards.

ATTACHMENTS 1. Customer Service Charter

RECOMMENDATION That version four of the Customer Service Charter be adopted.

PAGE 258 Customer Service Charter ATTACHMENT [1]

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ITEM 13.1

13.0 TECHNICAL AND FINANCE REPORTS

13.1 CAPITAL WORKS REPORT File: 26405D287029



Strategy 2.3.5 Develop and maintain a long term Capital Improvement Program

PURPOSE To inform Council of the progress of the Capital works program for the 2012/13 financial year.

BACKGROUND The attachment to this report is a summary view of the current status of Council’s Capital Works projects. The program focuses on the progress of the onsite construction works, rather than including all the aspects which occur before work starts on site (i.e. design, consultation, tendering etc.).

This will allow a clear picture on when physical site construction is planned to start for a particular project and also provide an indication of actual progress against what was planned.

COMMENTARY Council has approved a $21,624,107 capital expenditure budget for 2012/13. A detailed program has been developed to plan when each project will occur. The program is reviewed quarterly to amend schedules which are known to have changed for external reasons. This report reflects changes made following a review of progress at the end of December 2012. Some changes to the programme schedule have been implemented and to ensure resourcing allows project progress to be advanced. Projects reallocated for delivery or rescheduled are substantially within the Transport and Stormwater drainage programme. The use of external contractor resources is expected to accelerate project construction progress over the next quarter.

The attachment indicates the anticipated construction time frames for each project at present. All aspects of planning, design, delivery and capitalisation of projects are progressing with a number of projects completed, some under construction or about to commence with tenders awarded and contractors engaged for others. Fifty eight projects have substantial progress in design and planning in addition to those for which construction has commenced.

Other works from the current year now complete include Forthside guardrail works, Art Gallery kitchen, the Devonport Oval amenitiesHarold – Hiller intersection reconstruction, Chichester Drive reserve half basketball court and a number of plant and equipment replacement purchases. Projects which are well progressed include the Bellamy Road safety improvements, Forth Road Rehabilitation, the WTS access road and Sheffield Road K&C. The Art Gallery Storage racking has commenced and contractor installation is expected to be completed by the end of the month. Projects scheduled to commence

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ITEM 13.1

shortly include the William Street - Valley Road Intersection works, Nicholls Street pavement widening and K&C, Stephen Street pavement renewal, Torquay Road drainage and pavement upgrade and the Pedestrian Network Strategy (Oldaker Street) action plan.

Sheffield Road works are continuing with only the driveway reconstruction remaining.

The Aquatic Centre is now having structural steel framing erected on the northern building and pre-cast column fabrication is substantially complete and these will be erected when the steel trusses arrive on site toward the end of January.

Car park construction at 20-22 Wenvoe Street has received EPA clearance following the removal of two old underground fuel tanks and it is expected the work will be finalised in the next few weeks.

The plant, vehicle and IT renewal items are advancing and generally on program.

FINANCIAL IMPLICATIONS It is anticipated that the 2012/13 Capital Works program will be completed within the allocated budget.

RISK IMPLICATIONS Occupational Health and Safety

Projects within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.

Assets, Property and Infrastructure The program delivery is essential to mitigation of the identified risks associated with asset renewal strategies.

Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.

Financial Capital works program expenditure is reviewed monthly with projections of expenditure provided for minimisation of financial risk.

Information Technology The Capital Program includes renewals for IT assets minimising the risk of redundancy and system failure.

Natural Hazards Natural Hazards are identified and engineering solutions to minimise the associated risks are included in project development. Frequently considered natural hazards include flooding from occasional excessive rainfall events.

Professional Indemnity/Public Liability Contracts for consulting and contracting include clauses to mitigate risks.

CONCLUSION The 2012/13 Capital works program has been reviewed for the December quarter and is progressing generally in accordance with the amended program .

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ITEM 13.1

ATTACHMENTS 1. Capital Works Programme

RECOMMENDATION That the progress report on the 2012/13 Capital Works Program be noted.

PAGE 265 Capital Works Programme ATTACHMENT [1]

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PAGE 266 Capital Works Programme ATTACHMENT [1]

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ITEM 13.2

13.2 DEVONPORT FORESHORE MARKET - APPLICATION FOR ROAD CLOSURE

File: 27922D287560



Strategy 5.6.4 Ensure compliance with all relevant legislative requirements, standards, Council plans, policies and procedures

PURPOSE To outline matters related to an application from the Devonport Foreshore Market operator seeking Council agreement to the closure of Formby Road (Oldaker to Best Street).

BACKGROUND The Devonport Foreshore Market has previously received Council support and approval to operate onRoundhouse Park on Saturdays. The market operation has been approved subject to a number of legislative/statutory (planning and public health) and corporate (events and technical) requirements. The conditions of use and operation outlined in the planning permit include the type and extent of market activities, the hours of operation, public risk, insurance and Council’s right to cancel the market operator’s exclusive use of the area should Council require the Roundhouse Park for any “extraordinary function or use”.

COMMENTARY The operator of the Devonport Foreshore Market (Mr Chris Preston) has made a further application to Council seeking consideration and agreement to closing Formby Road between Oldaker Street and Best Street. This application(refer to attachment) explains that the closure of Formby Road would allow the road pavement area to be used by the market as a contingency hard stand area for use if the weather conditions are poor and also to provide “better management of the site”. The reference to “better management of the site” presumably means providing access and parking of market vendor vehicles and better management of pedestrians attending the market.

Given the application was only submitted on 20 December there are a number of matters which have not been be fully investigated by staff prior towriting this report. However, in summary any road closure of Formby Road must be considered in terms of legislative requirements, community interests and its impact. The following matters have been considered.

Legislation Road closures must be considered and undertaken in accordance with relevant legislation. The legislation applying includes the Local Government Act 1993 and the Local Government (Highways) Act 1982.

The Local Government Act 1993, Division 4 “Markets” section 189, “Closure of Local Highways” requirements are;

(1) A council in respect of land or premises under its control or management may–

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ITEM 13.2

(a) allow any person to operate a market subject to any terms and conditions it determines or operate a market itself; and

(b) close a local highway or part of a local highway to general traffic for that purpose.

(2) If a council intends to close a local highway or part of a local highway under subsection(1), the General Manager is to publish a notice of intention in a daily newspaper circulating in the municipal area.

(3) The notice is to specify–

(a) the details of the closure of the local highway or part of the local highway; and

(b) any other matter which may affect the rights of the community.

190. Objections

(1) A person may object to any matter specified in a notice of intention published under section 189 within 14 days after its publication.

(2) An objection is to be by notice in writing to the relevant General Manager.

(3) A council is to consider any objection before closing a local highway or part of a local highway

The aforementioned legislation requires road closures for markets to be advertised and considered within prescribed timeframes. The Act allows the opportunity for any person objecting to the road closure to make a written submission to the General Manager and for that objection to be considered by Council.

In the caseof the Local Government (Highways) Act 1982, Division 3 section 20 - “Closure of parts of a local highway for sale of goods” of the Act applies. In summary the Act requires that at least 10 days written notice of the intention to close part of a road is submitted to the “Transport Commission” and the Commissioner of Police. The Act confirms that Council must consult with these parties. The Act also requires that at least 5 days written notice of the intention to do (“close a highway”) is placed in local newspaper circulating in the municipality. The legislation also requires Council, in giving permission to the applicant, to confirm and detail in written approval the times, purposes and conditions applying to the approval to close part of the local highway. The Act also requires advising any charges for giving permission to allow sale of goods or entertainment within that part of the highway.Another requirement of the legislation is that any “frontages” to that part of the highway being considered for closure must be given suitable means of access for themselves, visitors and other parties.

Traffic A road closurewill impact the public through traffic and pedestrian diversions and must be undertaken in accordance with legislation and codes of practice. It is likely the greatest impactof any traffic diversion will occur at the intersection node points on Formby Road,Best, Rooke and Oldaker Streets.

The Best Street car park operation must also be considered in any planned street closure. A full road closure will be extremely difficult to manage given the only exit from the car park is currently onto Formby Road.

Emergency Services have not been consulted at this stage; however there is an obvious need to consider how the closure can be managed to accommodate emergency services departing the Victoria Parade station.

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Business There are two businesses with direct access onto Formby Road (Carline and Action Glass). A partial or full closure of Formby Road (Oldaker to Best) may impact on these businesses. It is important that early consultation is held and agreement is achieved with these businesses regarding the road closure proposal and providing some means of access.

It is uncertain how a road closure will be viewed by other business operators in the CBD area. The Foreshore market obviously presents an opportunity and a stimulus in the area but may also be viewed as a competitor. Any road closure is therefore likely to be either supported or contentious depending on a business operators stand point.

Community/Events A regular road closure may impact on community social and sporting events (Taste the Harvest, triathlon, etc). The original planning permit for the Devonport Foreshore Market made provision for suspending market activities on days where other events were scheduled or approved by Council to use Roundhouse Park.It is appropriate that any decision by Council to support a regular road closure of Formby Road should be subject to a similar condition. This might include suspending approval to close Formby Road for any scheduled or advised events or emergencies.

Devonport Foreshore Market The Devonport Foreshore Market planning approval operates subject to planning and public health requirements and conditions being met. The Roundhouse Park location is the operator’s preferred location because of its proximity to the CBD, the attractive foreshore reserve/river aspect and the potential to attract passing trade and tourists.Early indicators are that the market is well supported by the public.

It is understood that prior to adopting the Roundhouse Park site as the preferred market venue, alternative locations were investigated/considered. It is understood that the site profile, planning requirements and infrastructure and service support considerations were evaluated and favoured Roundhouse Park as possibly the best/only site for the Market.

Road closure assessment The road closure application has been made by the market operator through the “Event Application Pack”. Council officers from various departments have considered the request and also assessed the likely implications. There is some uncertainty regarding the likely full impact of any road closure and the implications on and acceptance by the wider community.

In light of the various road closure considerations it is thought that Council should consider approval for a “partial closure” of Formby Road. The partial closure approachcould allow vehicles toturn left only (exit) from the Best car park and travel in a northerly direction to the Oldaker/Rooke Street roundabout. The southbound access (entry) to Formby Road could be blocked at the Oldaker/Rooke Street roundabout.Formby Road, north of Best Street and extending to the Best Street car parkwould be closed to all traffic.

The alternative “partial” closure would reduce the impact on the car park operation and the two businesses with access onto Formby Road. At the same time it would still allow a relatively large portion of the road pavement to be available for the foreshore market operation. It is further considered that a partial road closure be trialled for one to two months to assess its impact on the community.

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ITEM 13.2

Advertising of Road Closures There is an obvious requirement to follow the legislative process to advertise road closures through print media but also a community benefit in undertaking a wider communication and media strategy to inform the public of planned traffic changes. Informational notice boards and radio advertising are effective methods which reach a wider cross section of the community. It is considered prudent that any resolution by Council to support a road closure for the benefit of the foreshore market should include a requirement that the operator effectively advise the public of the planned road closure through appropriatecommunication methods including noticeboards and radio information.

FINANCIAL IMPLICATIONS There are no direct financial implications associated with the road closure. However it is uncertain whether there will be any service assistance and operational costs to Council associated with traffic management. Also, the operation of the Best Street car park may be impacted should Council choose to reintroduce Saturday parking fees in public car parks. There has been no cost analysis of either of these scenarios.

The option of charging the Devonport Foreshore Market operator for giving permission to close the street is flagged in the Local Government (Highways) Act. This is an option for Council to consider.There is likely to be administrative and direct costs associated with advertising the intention to implement a planned road closure and assessing any objections. It would not be unreasonable that these costs be borne by the market operator.

RISK IMPLICATIONS Occupational Health and Safety

It is noted that the application for Saturday closure of Formby Road for the running of the Foreshore market identifies Public Safety as one driver. It is likely that this reference is related to pedestrian movements on wet/sodden grass and potential slips and falls within the market site area on Roundhouse Park.

Political/Governance There may be some political risk related to the request for Council to consider the closure of Formby Road. The parties interested in Council’s decision include the Devonport market operator, market clients/supporters or affected individuals, businesses and organisations.

Assets, Property and Infrastructure There are risk matters which are inherent to road closures. These risks generally include pedestrian and vehicular safety and protection of property from damage. Road closures must be well planned and documented, undertaken in accordance with appropriate standards and codes of practice and performed and managed by appropriately qualified and experienced persons.

Contractual/Legal Road closures must be considered and undertaken in accordance with theLocal Government Act 1993 and the Local Government (Highways) Act 1982. Other legal risks are substantially related to public safety and the impact on businesses and other public events.

Financial Whilst the applicant implies that the road closure would be performed and managed by the market operator, there is some risk due to uncertainty of the detail submitted in the application. The uncertainty may result in Council incurring indirect costs if the applicant has not properly informed himself of road closure process and

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infrastructure requirements, consequently requiring Council intervention/ management.

Communication/Reputation Any road closure must be carefully planned and undertaken in accordance with the relevant legislation. Communication and notification road closures must be undertaken in accordance with legislative requirements and Council policy. There is an uncertain risk involving community and business perception of any road closure which impacts on them adversely.

Professional Indemnity/Public Liability Approved road closures and events must be performed in accordance appropriate standards and codes of practice and those persons or organisations undertaking and responsible for the road closure/events must maintain and provide evidence of appropriate insurance cover.

CONCLUSION The application for closing Formby Road (Oldaker to Best Street) has been assessed and there are a number of operational and safety matters which have been considered. It is a requirement that both Council and the Devonport Foreshore Market operator undertakes and manage any road closure in accordance with legislation and codes of practice.

With the legislative requirements in mind, Council must initially advertise in the media and receive/consider public objections and also seek consultation and approval with the relevant state traffic department and Tasmania Police to any proposal to close Formby Road for a market use.

Given the uncertainty as to how the community might be impacted, it is considered prudent that Council also consider agreeing to a “partial” road closure only and limiting the approval to a trial of two months.This trial will allow time to review the impact before considering agreement to a longer approval period. It is further considered that approval by Council to support the application to close Formby Road on Saturday’s between 6.00am and 3.30pm should be subject to a condition that Council can withdraw or suspend the approval at any time for operational reasons or to support other events.

ATTACHMENTS 1. Application seeking approval to close Formby Road

RECOMMENDATION That Council advise the Devonport Foreshore Market operator that:

a) subject to legislative process, consultation and external approvals, it will agree to a “partial” road closure of Formby Road (Oldaker to Best Street) on Saturdays between 6.00am and 3.30pm for a trial two month period.

b) any approval is subject to a condition that Council can withdraw or suspend the approval at any time for operational reasons or to support other events.

c) The market operator is responsible for the administrative and direct costs associated with advertising through print and radio media and public notice boards.

PAGE 272 Application seeking approval to close Formby Road ATTACHMENT [1]

ITEM 13.2


ITEM 13.2


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PAGE 278


ITEM 13.3

13.3 FINANCE REPORT FOR DECEMBER 2012

File: 26544D287624



Strategy 5.5.1 Provide financial services to support Council's operations and meet reporting and accountability requirements

Purpose To report the details of Council’s financial position and operational outcomes against budget for the current financial year.

BACKGROUND Monthly financial reports are provided to Council for information.

COMMENTARY The attached report provides an overview of Council’s financial position and year to date operating result as of 31December 2012.

Included in the report are the following:

Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period.

Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget.

Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference.

Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period.

Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with the allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.

FINANCIAL IMPLICATIONS There are no financial implications arising from the presentation of this report. The report is provided for the information of Aldermen.

RISK IMPLICATIONS Financial Risks

PAGE 279


ITEM 13.3

In relation to item 42 of Council’s Risk Register for Financial Risks: “Inaccurate information provided to decision makers could lead to misguided or inappropriate decisions being made.”

CONCLUSION The following report provides an overview of Council’s operating result and financial position at the end of the reporting period.

ATTACHMENTS 1. 26544 ca 21 January 2013 Finance Report Attachment

2. 26544 ca 21 January 2013 Finance Report Attachment 2 Capital

RECOMMENDATION That the Finance Report for December2012 be noted.

PAGE 280 26544 ca 21 January 2013 Finance Report Attachment ATTACHMENT [1]

ITEM 13.3

FINANCIAL SUMMARY YTD to December 2012

Operating Summary Annual CurrentBudget Actual Budget Forecast

Revenue 28,944,677 28,996,213 33,913,596 33,728,720 Expenditure 17,955,643 17,541,468 34,773,596 34,846,571

Operating Position 10,989,034 11,454,745 (860,000) (1,117,851)

Capital Expenditure Summary Annual CurrentBudget Actual Forecast

Capital Expenditure 21,624,107 4,126,036 21,802,515

Cash InformationDecember

2012June2012

Operat ing Account (Reconciled balance) (54,017) (208,778) Interest-Earning Deposits 15,159,892 11,607,593

15,105,875 11,398,815

Debtor Information

8,900,700 36.0%Rates Debtors 9,139,560 486,205 126,734 Infringement Debtors 120,013 79,163 30,377 Sundry Debtors 1,423,957 674,901 10,573 Planning & Health Debtors 4,776 3,602 71,176

10,688,306 1,243,871 9,139,560

Cash Investment InformationRate

ANZ Cash Deposits 4.60% at call 13,776,542 CBA Cash Deposits 3.25% at call 1,383,351

All cash investments are invested in compliance with Council's Investment Policy. 15,159,892

Commentary

YTD

This report provides a high level summary of operational income and expenditure, capital expenditure and the cash and receivables posit ion as at the date of the report .

The current forecast is updated on a monthly basis to reflect ant icipated changes to revenue, expenditure and net operating posit ion. As at 31 December 2012, the forecast for income is expected to be lower than budgeted, result ing in a forecast operating deficit of $1.118M. This is a deterioration of $258K from the original budget result due to a number of factors including $96K loss of rate income from high value propert ies as a result of the Council decision to offer a 4% rates increase to 448 high value propert ies in the city at their September meeting, $250K reduction in FAG funding compared to budget, lower admission and sales revenue from the Marit ime Museum and Julie Burgess due to delays in opening these ventures and lower than ant icipated parking and development income for the year. These losses of income have been offset somewhat by $110K unbudgeted receipt of reimbursement from the State Government for the 2011 flood damage, $125K addit ional interest earnings predicted due to higher than anticipated interest rates and investment balances and savings in Rates and Land Tax costs for the year.

% of Annual Rates

The interest-earning deposits balance includes $5M of grant funds received in advance for the aquatic centre redevelopment. Now we are almost at the half-way point for the year, these advance funding amounts are beginning to be consumed as the aquatic centre redevelopment ramps up.

2012/2013 - Current2011/2012 - 1 Year2010/2011 - 2 Years2009/2010 - 3 Years

2008/2009 - Older

December 2012

Rates Debtors Ageing

December 2012

June 2012

December 2012


ITEM 13.3

SUMMARISED OPERATING REPORT YTD to December 2012

Full BudgetBudget Actual $ % 2012

INCOME NoteRates and Service Charges 24,684,144 24,737,715 53,571 0.2% 24,768,288 Fees and User Charges 2,834,576 2,609,007 (225,569) -8.0% 5,829,232 1Grants - Operating 689,500 645,063 (44,437) -6.4% 1,262,000 Contributions - Operating 30,000 23,269 (6,731) -22.4% 60,000 2Investment Revenue 405,303 533,895 128,592 31.7% 1,464,518 3Other Revenue 301,154 447,265 146,111 48.5% 529,558 4

TOTAL INCOME 28,944,677 28,996,213 51,537 0.2% 33,913,596

EXPENSESEmployee Benefits 5,907,683 6,298,662 (390,979) -6.6% 11,824,808 5Materials and Services 5,740,006 4,825,566 914,441 15.9% 11,281,712 6Depreciation 4,308,900 4,367,896 (58,996) -1.4% 8,617,800 Financial Costs 333,500 326,373 7,127 2.1% 651,000 Levies & Taxes 1,716,975 1,606,559 110,416 6.4% 2,755,464 Other Expenses 477,809 621,019 (143,210) -30.0% 701,276 7Internal Charges and Recoveries (529,230) (504,607) (24,624) 4.7% (1,058,464)

TOTAL EXPENSES 17,955,643 17,541,468 414,174 2.3% 34,773,596

NET OPERATING SURPLUS / (DEFICIT) 10,989,034 11,454,745 465,711 4.2% (860,000)

Own Source Revenue: 97.5% 97.7% 96.1%

Indicator:

Variance is less than 10% and dollar variance threshold from budget and is within acceptable limits Variance is greater than 10% and/or $150000 threshold from budget and requires explanation

Note Commentary1

2

3

4

5

6

7

YTD YTD Variance

Fees and user charges are down on budget due to the Julie Burgess and Maritime Museum not yet being up and running, whereas this was anticipated to be well under way by December when the budget was set (Budgeted to have received $34K by the end of December). Additionally private works charges are down 32K on budget, transfer station fees are down $41K on budget, cemetery fees are down $8k on budget, development application fees are down $39K on budget, parking fees are down 63K on budget, etc.

Diff is due to timing of budget v actual. $11K receipted in January 2013 towards New Years Eve Event, that was budgeted for in December.Interest income is currently $146K ahead of budget, as a result of both higher interest rates being achieved, and higher than anticipated investment balances for the first four months of the year. A forecast adjustment has been made to reflect this. Offsetting gains from interest income, is a $18K YTD shortfall in dividends, due to timing of actual v budget.$110K income received from the State Government to reimburse costs associated with 2011 flood damage. Adjustment made in forecast to reflect this. Additionally, MPES recoveries are $71K above budget YTD. This amount is offset by a $47K increase in bad debt write-offs representing infringement debtors forwarded to MPES and treated as "Other Expenses".Employee benefits are currently over budget by $391K, partly due to timing of budget allocations in each period, and partly due to more timesheet hours being charged to operations than anticipated. This variance is expected to improve by the end of January 2013, as a significant amount of leave balances will be taken, reducing salary and wage costs allocated to the current year expenditures. This variance will be monitored closely as the year progresses. A similar trend in employee costs occurred in the prior year. Contributing to the expense over-run in employee costs is staff time charged to major maintenance jobs, which were budgeted to be performed by contractors. This is offset by under-expenditure in this area.

Timing of actual v budget. Traditionally materials expenditure is lower at the beginning of the year and catches up towards the end. Variance is in Council's favour, and will be monitored closely as the year progresses. Significant variances relate to Contractors, Major Maintenance and General Materials for maintenance activities.Difference relates to $96K rates remissions provided to high value residential properties as a result of the decision at the September Council meeting, plus $49K unbudgeted bad debts expense relating to amounts forwarded to MPES for the year (offset by additional income retrieved from MPES and treated as "other income").


ITEM 13.3

FINANCIAL CHARTS Year to Date to end of December 2012

(1,000,000)

‐

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

Employee Benefits

Materials & Services

Depreciation Finance Costs Levies & Taxes Other Expenses

Internal Charges

2013 YTD 6,298,662 4,825,566 4,367,896 326,373 1,606,559 621,019 (504,607)

Bud YTD 5,907,683 5,740,006 4,308,900 333,500 1,716,975 477,809 (529,230)

2012 YTD 6,084,838 4,406,686 4,005,676 326,789 1,656,705 401,495 (411,608)

$ Expenditure

Expenditure Analysis

‐

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

Rates & Utility Charges

Fees & Charges Grants Contributions Dividends and Other

Investment Income

Other Income

2013 YTD 24,737,715 2,609,007 645,063 23,269 533,895 447,265

Bud YTD 24,684,144 2,834,576 689,500 30,000 405,303 301,154

2012 YTD 23,835,432 2,417,861 1,032,691 52,225 482,092 280,275

$ Income

Income Analysis

Start Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2013 Budget ‐ 891 1,860 3,155 4,276 5,696 7,213 10,173 12,607 14,456 16,533 18,669 22,003

2013 Actual ‐ 134 645 1,406 1,946 3,207 4,127

PY Budget ‐ 1,310 2,620 3,930 5,240 6,550 7,860 9,170 10,480 11,790 13,100 14,410 15,720

PY Actual ‐ 217 668 1,263 1,758 2,629 3,680 5,978 7,623 8,452 9,473 10,315 13,175

$0

$5,000

$10,000

$15,000

$20,000

$25,000

Accumulated Expenditure ‐$'000

Capital Expenditure ‐ $'000


ITEM 13.3

BALANCE SHEET REPORT As at December 2012

31 Dec 2012 30 Jun 2012Current AssetsCash at Bank and On Hand (54,017) (208,778) Trust Deposits 308,212 320,779 Cash Investments 15,159,892 11,607,593 Receivables - Rates and Utility Charges 9,139,560 486,205 Receivables - Infringements 120,013 79,163 Receivables - Sundry 1,423,957 674,901 Receivables - Planning & Health 4,776 3,602 Loans Receivable - Current 268,793 260,028 Accrued Revenue - 196,396 Prepayments - 105,094 Net GST Receivable 218,832 174,900

26,590,017 13,699,882 Non Current AssetsLoans Receivable - Non-Current 51,441 - Dulverton Regional Waste Management Authority 2,371,040 2,371,040 Cradle Mountain Water 76,837,252 76,837,252 Property, Plant & Equipment 528,991,237 526,944,951 Accumulated Depreciation - PP&E (208,691,218) (206,466,569) Capital Work in Progress 12,280,388 12,428,279

411,840,141 412,114,952

Total Assets 438,430,159 425,814,834

Current LiabilitiesTrade Creditors 1,193,043 377,622 Accruals 301,233 2,260,724 Trust Liability 310,727 376,097 Loans - Current 948,370 948,370 Annual Leave 1,243,749 1,158,595 Long Service Leave - Current 960,078 921,453

4,957,200 6,042,860 Non Current LiabilitiesLoans - Non-Current 7,118,527 7,584,904 Long Service Leave - Non-Current 525,187 525,187

7,643,714 8,110,091

Total Liabilities 12,600,914 14,152,951

Net Assets 425,829,244 411,661,884

EquityAsset Revaluation Reserve 231,726,880 231,726,880 Asset Revaluation Reserve - Associates 1,170,599 1,170,599 Other Reserves 440,348 440,348 Accumulated Surplus 178,324,057 174,022,985 Operating Surplus / (Deficit) 11,454,745 747,831 Capital Surplus / (Deficit) 2,712,615 3,553,242

Total Equity 425,829,244 411,661,884

Current Ratio: 5.36 2.27

The Current ratio indicates Council's ability to pay its debts as and when they become due.A ratio of one or higher is required for the entity to remain solvent.

PAGE 284 26544 ca 21 January 2013 Finance Report Attachment 2 Capital ATTACHMENT [2]

ITEM 13.3

Capital Expenditure Report

As at December 2012 Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast$ $ $ $ $ Commentary

Open Space & RecreationCP0009 Open Space Management Plans 11,197 11,197 68,803 1,505 68,803 CP0016 Conc strip sth vic parade ramp - 2,476 - Invalid entry - requires reallocation to CP0029

CP0021 Aquatic Centre - Indoor Facility Stage 2 886,606 886,606 10,163,394 1,382,579 10,163,394 CB0019 Signage Strategy Implementation - Year 2 13,660 13,660 56,340 - 56,340 CP0020 Kempling St Land - - 200,000 350 200,000 CP0022 Chich/Morris Play space 351 351 19,649 15,497 19,649 CP0029 Mersey River Foreshore works 18,247 18,247 111,090 81,305 111,090 CP0037 Cycling Network Strategy Action Plan Year 2 - Miandetta Link at

Formby Rd 75,000 7,585 75,000 CP0038 Devonport Oval - Scoreboard replacement 140,000 122,264 171,400 Council approved forecast variance due to higher quality / cost product / tender

CP0039 Mersey Bluff Car Park Extension 120,000 933 120,000 CP0040 Lovett St Soccer ground No 1 irrigation 49,000 47,304 49,000 CP0041 Mersey Vale Master Plan works 12/13 200,000 50,885 200,000 CP0042 Clayton Drive CNBC Repatriation Project 82,000 65,949 82,000 CP0043 Madden Street Park Surface Restoration 42,000 4,859 42,000 CP0045 Reg Hope Park Fence & Seating (Julie Burgess) 11,000 1,678 11,000 CP0046 EDRC - Entry doors 14,400 28 14,400 CP0047 Meercroft Park toilets/chang room 10,000 70 10,000 CP0048 Barbecue replacement 18,000 18,508 18,000 CP0049 Walking Track Remediation - renewal program 60,000 43,868 60,000 CP0050 Victoria Parade Replace Sprinkler Heads Program 14,700 15,700 14,700 CP0051 Vietnam veterans Wall Reconstruction 26,000 1,823 26,000 CP0052 Park Furniture Replacement Program 10,000 - 10,000 CP0053 Aiken Head Point Walkway Replace Lighting 9,000 90 9,000 CP0054 Litter Bin Program 12/13 31,500 306 31,500 CP0055 Byard Park Toilet/Changeroom 10,000 - 10,000 CP0056 Aquatic Centre - Concrete walkway replacement 250,900 480 250,900 CP0057 Devonport Oval - Cricket Club Amenities Renewal 81,800 84,332 81,800 CP0058 Devonport Oval - Visitors change room showers 8,500 661 8,500 CP0059 Maidstone Park - Upgrade timber seating replacement western side

11,000 10,345 11,000 CP0060 Spreyton Netball Courts - resurface, S/W 204,800 58,039 242,153 Additional scope & contribution to budget amount by Devon Netball Assoc.

CP0061 Devonport Rec Centre - Security 120,000 229 120,000 CP0062 SLST Report Signage 5,000 2,849 5,000 CP0063 Maidstone Park - Power supply upgrade 10,840 - 10,840

Proceeds on disposal of assets (41,773) Total Open Space & Recreation 930,061 930,061 12,234,716 1,980,723 12,303,469


ITEM 13.3


As at December 2012 Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast$ $ $ $ $

BuildingsCB0009 Art Perm Coll & Conservation - 15,949 - CB0015 DRG OS Storage Fac St2 - (15,079) - CB0016 Maritime Museum Enhancement Project 1,371,550 1,371,550 523,096 523,043 820,000 Forecast up - carry fwd budget amendment did not reflect expenditures

CB0024 Julie Burgess project 1,840,606 1,840,606 35,345 34,247 35,345 CB0025 Bluff Restaurant Fit out 44,742 44,742 255,258 - 255,258 CB0028 Acquisition of Crown Land 20,000 - 20,000 CB0029 Art Gallery - kitchen upgrade 10,000 8,706 10,000 CB0030 Art Storage Facility (Racking) 148,000 762 148,000 CB0031 Maritime Museum - Display Boxes 50,000 - 50,000 CB0032 Melrose Hall - Exterior wall clad 22,000 183 22,000 CB0033 Spreyton Hall - Exterior wall clad 15,200 170 15,200 CB0034 Mersey Bluff caravan park 150,000 1,166 150,000 CB0035 DECC - Laneway 5,100 2,047 5,100 CB0036 Tiagarra - toilet access ramps 10,000 5,119 10,000 CB0037 Automatic gate and security upgrade for Operations Centre 64,300 123 64,300 CB0038 Wenvoe Street Carpark - Building demolition 95,000 41,732 95,000 CB0039 WTS Access Road gravel preparation, 2 coat seal & Drainage 22,000 10,054 22,000 CB0040 WTS Cover over oil store 11,600 1,920 11,600 Total Buildings 3,256,898 3,256,897 1,436,899 630,140 1,733,803

StormwaterCS0006 Tugrah Road K&D - - - CS0007 Manhole Lid Replacement 12/13 25,000 48 25,000 CS0008 Torquay Road - Table Drain & Pavement upgrade 130,000 6,964 130,000 CS0009 Tasman St Easement Drainage 100,000 4,835 100,000 CS0010 Pit Replacement 12/13 50,000 653 50,000 CS0011 Minor Stormwater Works 12/13 30,000 12,683 30,000 CS0012 SW Outfall Risk Improvement & Renewal 12/13 20,000 38 20,000 CS0013 Turton Street SW pipe installation 80,000 324 80,000 CS0014 Waverley Rd SW drainage 33,000 1,097 33,000 CS0015 William St SW Catchment Upgrade - Stage 2 137,000 1,440 137,000 Total Stormwater - - 605,000 28,083 605,000


ITEM 13.3



TransportCT0002 Bridge Rd Pavement Recon - 35 - CT0004 James & North Fenton K&C 21,976 21,976 248,024 239,692 248,024 CT0010 Tasman Place reconstruction - 2,289 - Invalid entry - requires reallocation.

CT0015 Stewart St Redev Stage 2 - - - CT0031 Parking Machines - 1,697 - Invalid entry - requires reallocation to CT0075

CT0032 Sheffiled Road K&C stage 7 & 8 50,405 50,405 466,342 305,141 475,000 Forecast up due to increased scope

CT0037 Road Network Minor Works 12/13 25,000 48 25,000 CT0038 Re-seal programme 12/13 600,000 73,576 600,000 CT0039 Street Light Provision 12/13 20,000 208 20,000 CT0040 Footpath Minor Renewal in Road Reserve 12/13 25,000 48 25,000 CT0041 Stewart Street - near school crossing pavement rehabilitation 10,000 1,925 15,500 Forecast up due to increased scope

CT0042 Saleyards Road Pavement Reconstruction 126,000 261 126,000 CT0043 Stephen Street Renewal - Wright to Tarleton 90,000 6,371 75,000 Forecast reduced

CT0044 Edward Street Renewal (including Stewart Junction) 215,000 5,445 215,000 CT0045 Rooke Street - Oldaker to Best pavement & kerb essential renewal -

Additonal SW Upgrade req'd 195,000 393 195,000 CT0046 William - Valley intersection reconstruction 285,000 15,016 285,000 CT0047 Harold - Hiller Intersection reconstruction 20,000 10,771 15,000 Revised forecast down based on project design and revised estimate

CT0048 David Street K&C replacement - # 45 to 47, # 63 to 65 45,000 3,457 45,000 CT0049 John Street Pavement Rehabilitation Wright St to Tarleton St 175,000 171,406 192,000 Revised forecast up due to increased scope of work approved by AGM (additional kerb replacement)

CT0050 Madden Place Reconstruction 110,000 5,848 110,000 CT0051 Nicholls St/Ronald to William 431,000 15,050 431,000 CT0052 William Street pavement reconstruction - James to Nicholls 250,000 3,184 250,000 CT0053 Pedestrian Network Strategy (2012) Action Plan Implementation 15,000 7,379 20,000 Forecast up due to increased scope

CT0054 Road Traffic Devices Minor Works 12/13 25,000 8,831 25,000 CT0055 12/13 Devonport Road Network Strategy (2009) Action Plan

Implementation 100,000 2,348 100,000 CT0056 Forthside Rd Guardrails - upgrade to current standard 15,000 679 20,000 Forecast up

CT0057 Bellamy Road Safety Improvements 63,000 2,499 23,000 Revised forecast is $23K - no blackspot funding

CT0058 Lillico Road reconstruction & widening (south of Railway Line) 80,000 22,934 80,000 CT0059 Kelcey Tier Road safety improvements Stage 1 111,000 3,892 111,000 CT0060 Forth Road Rehabilitation south of Waverley Road 50,000 39,815 50,000 CT0061 Best & Sorell intersection New Roundabout 220,000 7,705 220,000 CT0062 David-John RAB 220,000 2,265 220,000 CT0063 Nicholls & Gunn intersection New Roundabout 250,000 2,008 250,000 CT0064 Thomas & Wright intersection New Roundabout 280,000 3,072 280,000 CT0065 Stony Rise Rd-Tugrah Rd-Bass Hwy off ramp New Roundabout 454,000 7,717 454,000 CT0066 Fenton Street & Stewart Street Intersection Safety Improvements 100,000 215 215 Revised forecast is $0K - no external funding available

CT0067 Bluff Road Pedestrian Crossing Improvements 76,000 145 145 Revised forecast is $0K - no external funding available

CT0068 Forbes Street Footpath Hazard Elimination 7,000 7,231 7,000 CT0069 Watkinson Street footpath safety improvements Stage 1 10,000 - 10,000 CT0070 Mersey Road footpath 'missing link' - #107 to #111 16,000 20,443 19,800 Revised forecast up based on project design and revised estimate

CT0071 Nicholls Street 'missing link' - beside #85 Ronald St 11,000 11,122 11,000 CT0072 David Street new footpath - Murray St to #106 58,000 44,704 58,000 CT0073 Oldaker Street Footpath - Rooke to North Fenton 20,000 59 20,000 CT0074 Drew Street to Tarleton Street Footpath Renewal 25,000 2,529 25,000 CT0075 PAYL Parking

- 399 5,000 No budget for PAYL in current financial year but likely to be listed for 13/14. Expenses incurred following Council decision to commence investigation.

Total Transport 72,381 72,381 5,542,366 1,059,853 5,356,684


ITEM 13.3



Plant & FleetCF0004 Hire Plant Replacement Plan 12/13 626,000 255,925 626,000 CF0005 Minor Plant Replacement Plan 12/13 93,800 12,240 93,800 CF0006 Fleet Replacement Plan 12/13 152,000 165,397 152,000

Proceeds on disposal / trade-in of assets (152,743) Total Plant & Fleet - - 871,800 280,819 871,800

Other EquipmentCC0001 Information Technology 26,710 26,710 38,600 38,600 38,600 CC0002 Information Technology 12/13 264,251 85,094 262,684 Revised forecast down slightly based on known costs

CC0003 Maritime Museum Ship Simulator 600,000 - 600,000 CE0002 Furniture & Fittings 12/13 30,475 22,724 30,475 Total Other Equipment 26,710 26,710 933,326 146,417 931,759

TOTAL CAPITAL EXPENDITURE 4,286,050 4,286,049 21,624,107 4,126,036 21,802,515

Documents

Agenda Council Meeting - 21 January 2013