AGENDA - City of Karratha · AGENDA NOTICE IS HEREBY GIVEN that an Ordinary Meeting of Council will be held in the Council Chambers, Welcome Road Karratha 6.30pm Monday, 16 April

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held

in the Council Chambers, Welcome Road Karratha 6.30pm Monday, 16 April 2012.

________________________ Simon Kot

ACTING CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Mr Simon Kot Acting Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Acting Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Acting Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Acting Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY DISCLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

Ordinary Council Meeting – Agenda 16 April 2012

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 7

2 PUBLIC QUESTION TIME ........................................................................................ 7

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 7

4 DECLARATIONS OF INTEREST ............................................................................. 8

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 8

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 9

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION ............ 10

8 ACTING CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................... 11

9 FINANCIAL SERVICES .......................................................................................... 13

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 29 February 2012 ................... 13

9.2 LIST OF ACCOUNTS MARCH 2012 ...................................................................... 35

9.3 REVIEW OF RESERVE PURPOSES ..................................................................... 51

9.4 REQUEST FOR WAIVER OF RATES - NGARLUMA NGURRA PTY LTD ............ 59

10 COMMUNITY AND CORPORATE SERVICES ....................................................... 67

10.1 ADOPTION OF REVISED MEDICAL SERVICES INCENTIVE SCHEME ............... 67

10.2 ROEBOURNE ADVISORY COMMITTEE MINUTES APRIL 2012 .......................... 75

10.3 REVIEW COUNCIL COMMUNITY POLICIES......................................................... 81

10.4 FEE WAIVER REQUEST – KARRATHA AND DAMPIER POLICE GOLF DAY ..... 87

10.5 HIRE FEE WAIVE REQUEST – KARRATHA AMATEUR SWIMMING CLUB ........ 91

10.6 SIGNIFICANCE ASSESSMENT - SHIRE OF ROEBOURNE LOCAL HISTORY COLLECTION ......................................................................................................... 95

10.7 YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES MARCH 2012 101

11 DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES .......... 107

11.1 PROPOSED CHANGE OF USE FROM RESTAURANT TO ENTERTAINMENT VENUE - UNIT 119, LOT 555 SHARPE AVENUE (PELAGO CENTRE), KARRATHA .......................................................................................................... 107

11.2 PROPOSED TRANSIENT WORKFORCE ACCOMMODATION AND STORAGE FACILITY – LOT 762 (NO. 19) JAGER STREET, ROEBOURNE ......................... 119

11.3 REVISED SHIRE OF ROEBOURNE HEALTH LOCAL LAWS ............................. 127


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11.4 SHIRE OF ROEBOURNE ANIMALS, ENVIRONMENT AND NUISANCE LOCAL LAWS 2012 .......................................................................................................... 133

11.5 PROPOSED ROAD DEDICATION – LOT 509 MADIGAN ROAD AND PART LOTS 505 AND 507 MADIGAN ROAD ........................................................................... 139

11.6 PROPOSAL FOR HOUSEHOLD BATTERY RECYCLING TRIAL PROJECT ...... 143

11.7 EFFLUENT UPGRADE – GOLF CLUB TANKS ................................................... 147

11.8 ROAD MAINTENANCE AGREEMENT. ................................................................ 157

11.9 BLACK SPOT PROJECT WITHDRAWAL. .......................................................... 163

11.10 APPLICATION FOR PLANNING APPROVAL – PROPOSED 11 PARK HOMES, BUS SHED AND RECREATION CENTRE [SENIORS VILLAGE] – LOT 557 (No 20) CRANE CIRCLE, PEGS CREEK .................................................................... 167

12 STRATEGIC PROJECTS & BUSINESS ............................................................... 190

12.1 DRAFT COMMUNITY ENGAGEMENT STRATEGY ............................................. 190

12.2 KARRATHA AIRPORT- LAND USE MASTER PLAN AND STRATEGY ............. 194

12.3 KARRATHA AIRPORT - REGULAR PASSENGER SHUTTLE SERVICE AND BOOTH PROVISION ............................................................................................ 202

13 ITEMS FOR INFORMATION ONLY ...................................................................... 208

13.1 INFORMATION ONLY ITEMS - FEBRUARY 2012 ............................................... 208

13.2 SHIRE PRESIDENT’S MAIL – MARCH 2012 ....................................................... 209

13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 210

13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS .......................................... 211

13.5 TABLED CORRESPONDENCE MARCH 2012 .................................................... 214

13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 29 FEBRUARY, 2012 .... 216

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 29 FEBRUARY, 2012 218

13.8 MONTHLY BUILDING STATISTICS - MARCH 2012 ............................................ 220

13.9 PLANNING DECISIONS ISSUED - 3 MARCH 2012 - 29 MARCH 2012 .............. 224

13.10 SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT ................................................................................................ 228

13.11 VARIATION TO THE DATE OF ADOPTING THE 2012/13 DIFFERENTIAL RATES . ............................................................................................................... 234

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 238

14.1 VOTE OF NO CONFIDENCE IN THE SHIRE PRESIDENT .................................. 238

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 243

16 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 243

17 MATTERS BEHIND CLOSED DOORS................................................................. 244

17.1 CHANGE BASIS OF RATING - BONNIE ROCK TRANSPORT ........................... 244


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17.2 CHANGE BASIS OF RATING - GAP RIDGE INDUSTRIAL ESTATE .................. 245

17.3 CHANGE BASIS OF RATING - KING BAY INDUSTRIAL ESTATE ..................... 246

17.4 KARRATHA LEISURE COMPLEX PUBLIC ART ................................................. 248

17.5 CONTRACT EXTENSION G09-08/09 FACITILITIES MAINTENANCE AND MINOR WORKS ............................................................................................................... 256

17.6 CCTV UPDATE ..................................................................................................... 262

18 CLOSURE & DATE OF NEXT MEETING ............................................................. 264


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AGENDA

1 OFFICIAL OPENING

Cr White-Hartig acknowledges the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Fiona White-Hartig [President] Cr Peter Long [Deputy President] Cr Nicole Lockwood Cr John Lally Cr Sharon Vertigan Cr Garry Bailey Cr Evette Smeathers Cr Joanne Pritchard Cr Janine Miller Cr Margaret Bertling Cr Michael Saylor

Staff: Simon Kot Acting Chief Executive Officer David Pentz Director Development, Regulatory &

Infrastructure Services Andrew Ward Director Community and Corporate

Services Ray McDermott Executive Manager Corporate

Services Ron Van Welie Executive Manager of Works Craig Watts Executive Manager of Regulatory

Services Mitchell Cameron Executive Manager Strategic

Business Henry Eaton Manager Corporate Compliance Chloe Berkrey Minute Taker


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Apologies: Absent: Leave of Absence:

Members of Public: Members of Media:

4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

Ngarluma Aboriginal Corporation – Steven Dhu Mermaid Marine Australia Limited – Tim Muirhead Oceanic Offshore Commercial Diving Services TOLL Energy Logistics PTY LTD


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6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 19 March 2012, be confirmed as a true and correct recording of proceedings with the following amendment: (1) 8.1 Request for Reimbursement of an Extraordinary Councillor

Expense, include after Resolution 151923 (page 13) the Reason for Variation:

Council considered this expenditure was reasonable and justifiable given the circumstances that the ordinary meeting had to be rescheduled.

RECOMMENDATION That the Minutes of the Special Meeting of Council held on 26 March 2012 be confirmed as a true and correct record of proceedings.


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7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

02/03/2012 - Meeting with Rio Tinto - Perth 02/03/2012 - PRC Meeting - Perth 06/03/2012 - Meeting with Commonwealth Bank Executives 07/03/2012 - UWA Briefing 08/03/2012 - International Women’s Day Inspirational Speech for Women of

Woodside Day 12/03/2012 - Meeting Chris Adams Infrastructure Australia Discussion 13/03/2012 - Meeting with Dr Ruth Shean Director General regarding Karratha

Library 13/03/2012 - Meeting with Mike Hollett National Lifestyle Villages 14/03/2012 Meeting with contractor regarding Pelago Site 15/03/2012 Meeting with Mirvac 19/03/2012 Meeting with Ron Swaab Business Manager (Aqua-Fun/Roplay) 21/03/2012 Meeting with ABC regarding the Pam Buchanan Family Centre 21/03/2012 Meeting with Pilbara Regiment 22/03/2012 Meeting with Rio Tinto 27/03/2012 Meeting with Slim Parker regarding Munda Mia 2703/2012 Karratha City of the North Steering Group Committee 28/03/2012 Meeting Rio Tinto


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8 ACTING CHIEF EXECUTIVE OFFICER & EXECUTIVE

SERVICES

Nil


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9 FINANCIAL SERVICES

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 29 February 2012

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Management Accountant

Date of Report: 26 March 2012

Applicant/Proponent: Not applicable

Disclosure of Interest: Nil

Attachment(s) Nil

PURPOSE To provide Council with a summary of the financial position for the period ending 29 February 2012. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the

month to which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting

referred to in (a) above, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater. With this report being composed at programme level, only a general comment can be made regarding the variances.


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The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 29th February 2012:

2011-2012 Current

Amended Budget Year to Date

Budget Actual 1 July to

29 February 2012 Variance

Operating Expense (64,744,506) (42,231,837) (31,754,926)

10,476,911

Operating Revenue (incl. Rates)

86,926,951 60,692,767 66,197,856 5,505,090

Non Operating Exp

(82,865,109) (56,720,868) (35,850,932) 20,869,936

Non Operating Rev

48,734,596 27,939,225 16,988,900 (10,950,325)

Non Cash Items Included

10,356,897 6,922,513 2,192,733 (4,729,780)

Estimated Surplus BFWD 10/11

1,553,944

1,553,944

1,553,944

0

Surplus/(Deficit) 11/12 (37,227) (1,844,256) 19,327,576

Note that the 2010/11 end of financial year brought forward balance has now been finalised and audited by Grant Thornton. FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets increased by 2.9% from January to February. This is mainly due to debtor balance outstanding increasing in February, less a decrease in the Municipal Cash balance as operating expenses progress year to date. Non-Current Assets have increased 0.8% in line with Capital expenditure year to date. Current Liabilities have increased 18.0% from January to February as trade creditors outstanding includes a payment run for early March that includes large capital payments.

Debtors Schedule Total Trade Debtors increased by 38% or $1,856,805 in the period due to regular invoices being raised and $2.2m in invoices raised to Lotterywest and Landcorp in grants/contribution towards the construction of the Pam Buchanan Family Centre. Also there has been continued stringent debt collection on outstanding debts > 30 Days. Rates balance remained constant following third instalments due in January.

2012 2011

February January

Assets 96,583,898 93,843,315

Liabilities 7,757,382 6,574,084

Assets 189,740,525 188,290,233

Liabilities 15,072,422 15,072,422

Net Assets 263,494,619 260,487,042

Current

Non Current


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Debtors Continued – Aged Debtors

Capital Expenditure The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars. This represents a significant increase in capital spend on the prior years actual spend of $36.2 million. The majority of the increase is associated with major Community & Recreation building and infrastructure projects that commenced in late 2010/11.

2012 2012 Of CurrentJanuary February Change Total

$000's $000's % %

Current 3,086,392 6,025,867 95% 90%

> 30 Days 275,976 387,808 41% 6%

> 60 Days 476,495 117,966 -75% 2%

> 90 Days 291,479 194,176 -33% 3%

Total 4,869,011 6,725,816 38% 100%

Total 2,690,006 2,623,968 98% 100%

Non Rate Debtors

Rates Debtors


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Actual expenditure for the month was $2,767,568 against a budgeted figure of $6,068,488 with budget review amendments put forward in March 2012 to reallocate over the remaining months or defer projects until 12/13.

Investments The Reserve Bank cash rate (overnight money market interest rate) remained at 4.25% for the month of February. The average interest rate on Shire of Roebourne Royalties for Regions reserve funds invested with Western Australian Treasury Corporation in February was 4.21%. All other Reserve funds were held in Term Deposits with Westpac Bank and on average earned 5.39%.

Asset Class Budget YTD Actual Variance %

Annual

Orig

Budget

Annual

Amend

Budget

Land 0 0 0% 0 0

Artwork 0 0 0% 0 0

Buildings 35,066,011 22,642,073 -35% 46,878,252 46,268,826

Equipment 171,723 121,623 0% 186,700 191,723

Furn & Equip 997,957 304,321 -70% 516,200 1,676,388

Plant 1,118,684 1,020,608 -9% 1,043,033 1,118,684

Infrastructure 12,389,827 4,203,022 -66% 20,285,959 18,037,347

Totals 49,744,202 28,291,647 -43% 68,910,144 67,292,968

29-Feb-12

YTD Annual

30-Jun-12


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The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday account and 4.25% on the Maxi-Direct Muni Account to maximise interest earnings. The financial statements for the reporting period are provided as an attachment in the form of:

Financial Activity Statement Report

Operating and Capital Variance Commentary by Programme Area

Net Current Asset Position

Statement of Financial Position (Balance Sheet)

Cash and Cash Equivalent Note

Schedule of Divisional Financial Activity LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required.

Account Number Investment Accounts Balance 29 Feb 12 Interest %

185053 LSL - Cash Reserve 740,092 5.50

000063 Reserve Account 993,103 0.01

221755 Maxi Cash Reserve 14,664,312 4.25

237052 Reserve Funds 3,154,826 5.50

222432 Reserves 2 9,474,615 5.50

214256 Reserves 6 5,771,524 5.60

225422 Reserves 8 2,764,219 5.60

100664 Karratha Leisure Centre - Finbar 1,028,618 5.50

245693 Reserve Term Deposit 10,233,205 5.60

101245 RDAP New Term Deposit 1,806,497 5.50

30902/324573W Overnight Cash Deposit Facility 6,262,430 4.20

Dampier Highway Streetscape 2,056,021 4.21

STIS#1 3,011,007 4.21

345913W STIS#2 10,107,489 4.23

Total 72,067,958


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STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for the

preceding financial year and such other financial reports as are

prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form

prescribed; and

(b) contain the prescribed information. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of February 2012 with the current budget in deficit to the value of ($37,227). STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter.


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Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 29 February

2012 and

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 29 February 2012.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.

OFFICER’S RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 29 February 2012.


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Shire Of RoebourneStatement Of Financial Activity

for the period ending 29 February 2012

Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

Material

Variance

>=10%

$10,000 or

more

$ $ $ $ % $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 6,167,246 5,593,205 3,667,800 5,193,443 41.60% (1,525,643)

Governance 67,010 209,399 187,069 308,682 65.01% (121,613)

Law, Order And Public Safety 492,915 766,293 632,111 578,847 - 53,263

Health 85,832 87,507 73,618 109,407 48.61% (35,789)

Education and Welfare 107,650 77,500 51,282 44,137 -13.93% -

Housing 329,412 329,430 219,626 200,727 - 18,899

Community Amenities 10,547,427 10,634,534 7,645,828 8,798,583 15.08% (1,152,755)

Recreation And Culture 16,475,737 20,993,279 10,530,257 10,520,503 - -

Transport 23,999,070 23,791,116 14,111,660 15,336,510 - (1,224,850)

Economic Services 1,482,009 1,498,977 1,056,841 1,309,644 23.92% (252,803)

Other Property And Services 110,900 363,618 329,582 316,340 - 13,242

59,865,208 64,344,858 38,505,674 42,716,824 10.94% (4,211,151)

Expenses (Applications)

General Purpose Funding (837,403) (837,403) (567,411) (626,370) 10.39% 58,959

Governance (4,528,424) (4,767,242) (3,160,754) (1,954,656) -38.16% (1,206,098)

Law, Order And Public Safety (2,668,577) (2,814,087) (1,947,763) (1,439,438) -26.10% (508,325)

Health (1,258,710) (1,390,200) (1,024,053) (740,232) -27.72% (283,821)

Education and Welfare (418,199) (388,161) (280,747) (214,838) -23.48% (65,909)

Housing (1,788,847) (1,958,489) (1,321,002) (755,974) -42.77% (565,028)

Community Amenities (11,465,523) (12,274,604) (8,319,608) (6,799,580) -18.27% (1,520,028)

Recreation And Culture (18,173,036) (18,923,540) (11,637,669) (10,437,978) -10.31% (1,199,692)

Transport (17,650,864) (17,621,986) (12,087,608) (8,004,798) -33.78% (4,082,810)

Economic Services (4,127,706) (4,180,408) (1,990,095) (1,510,816) -24.08% (479,279)

Other Property And Services (678,429) 411,614 104,874 729,755 595.84% (624,881)

(63,595,718) (64,744,506) (42,231,837) (31,754,926) -24.81% (10,476,911)

Capital

Revenue

Proceeds From Disposal Of Assets 157,281 151,826 151,826 43,749 -71.18% 108,077

Tsf From Aerodrome Reserve 4,793,987 5,925,791 4,327,796 0 -100.00% 4,327,796

Tsf From Royalties for Regions Reserve 28,223,225 25,783,137 16,626,710 15,390,453 - 1,236,257

Tsf From Plant Replacement Reserve 349,150 349,150 174,575 0 -100.00% 174,575

Tsf From Infrastructure Reserve 15,673,477 14,072,765 4,579,285 1,056,182 -76.94% 3,523,103

Tsf From Waste Management Reserve 0 0 0 0 - -

Tsf From Housing Reserve 0 0 0 0 - -

Tsf From Public Open Space Reserve 962,958 1,278,935 949,935 0 -100.00% 949,935

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 - -

Tsf From Information Technology Reserve 0 0 0 0 - -

Tsf From Aged Persons Homes Reserve 0 75,744 75,744 0 -100.00% 75,744

Tsf From Dampier Drainage Reserve 0 0 0 0 - -

Tsf From Walkington Theatre Reserve 0 0 0 0 - -

Tsf From Junior Sport Reserve 0 0 0 0 - -

Tsf From Workers Comp Res 375,000 375,000 375,000 0 -100.00% 375,000

Tsf From Employee Entitlements Res 120,000 120,000 80,000 0 -100.00% 80,000

Tsf From Community Development Res 0 0 0 0 - -

Tsf From Cossack Infrastructure Res 0 0 0 0 - -

Tsf From Mosquito Control Reserve 0 0 0 0 - -

Tsf From Airconditioning Reserve 0 0 0 0 - -

Tsf From Medical Services Assistance Package

Reserve 100,000 100,000 100,000 0 -100.00% 100,000

Tsf From History & Cultural Publications 0 0 0 0 - -

Restricted Funds Utilised 0 0 0 0 - -

Tsf From Restricted Cash Unspent

Grants/Contributions 492,160 492,160 492,160 492,160 - -

New Loans Raised 0 0 0 0 - -

Repayments Of Self Supporting Loans 0 2,552 1,170 1,332 13.87% -

Repayments Of Interest Free Loans To Local

Groups 0 7,536 5,024 5,024 - -

51,247,238 48,734,596 27,939,225 16,988,900 -39.19% 10,950,325


Page 21

Shire Of RoebourneStatement Of Financial Activity


Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

Material

Variance

>=10%

$10,000 or

more

$ $ $ $ % $

Expenses

Purchase Of Assets - Land 0 0 0 0 - -

Purchase of Assets - Artwork 0 0 0 0 - -

Purchase Of Assets - Buildings (46,878,252) (46,268,826) (35,066,011) (22,642,073) -35.43% (12,423,938)

Purchase Of Assets - Equipment (186,700) (191,723) (171,723) (121,623) -29.17% (50,100)

Purchase Of Assets - Furniture & Equipment (516,200) (1,676,388) (997,957) (304,321) -69.51% (693,636)

Purchase Of Assets - Plant (1,043,033) (1,118,684) (1,118,684) (1,020,608) - (98,076)

Purchase Of Assets - Infrastructure (20,285,959) (18,037,347) (12,389,827) (4,203,022) -66.08% (8,186,805)

Loan Principal Repayments (3,013,113) (3,042,870) (2,490,730) (2,490,728) - -

Tsf To Aerodrome Reserve (645,230) (3,145,230) (430,152) (419,344) - (10,808)

Tsf To Airconditioning Reserve 0 0 0 0 - -

Tsf To Dampier Drainage Reserve (1,208) (1,208) (808) (719) -10.99% -

Tsf To Plant Replacement Reserve (43,727) (43,727) (29,152) (68,095) 133.59% 38,943

Tsf To Walkington Theatre Reserve (230) (230) (152) (137) -10.07% -

Tsf To Workers Compensation Reserve (56,521) (56,521) (37,680) (33,608) -10.81% -

Tsf To Royalties for Regions Reserve (875,327) (875,327) (583,552) (898,992) 54.06% 315,440

Tsf To Infrastructure Reserve (5,428,440) (5,428,440) (1,809,856) (2,304,353) 27.32% 494,497

Tsf To Waste Management Reserve (1,055,074) (1,541,528) (248,208) (291,285) 17.36% 43,077

Tsf To Housing Reserve (76,691) (76,691) (51,128) (45,587) -10.84% -

Tsf To Parks, Ovals & Rec Facilities Reserve 0 0 0 0 - -

Tsf To Aged Persons Home Reserve (99,253) (3,703) (2,472) (2,201) -10.97% -

Tsf To Information Technology Reserve 0 0 0 0 - -

Tsf To Junior Sport Reserve (4,217) (4,217) (2,808) (2,509) -10.66% -

Tsf To Public Open Space Reserve (112,502) (112,502) (75,000) (48,236) -35.69% (26,764)

Tsf To Mosquito Control Reserve (636) (636) (88) (81) - -

Tsf To History & Cultural Publications Reserve (2,553) (2,553) (1,704) (1,518) -10.90% -

Tsf To Employee Entitlements Reserve (771,750) (771,750) (759,504) (740,092) - -19,412

Tsf To Community Development Reserve (452,550) (452,550) (445,368) 0 -100.00% -445,368

Tsf To Underground Power Reserve 0 0 0 0 - -

Tsf To Medical Services Assistance Package

Reserve (12,458) (12,458) (8,304) (7,408) -10.79% -

Interest Free Loan Principal 0 0 0 0 - -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 - -

Income Set Aside As Restricted Funds 0 0 0 (204,391) - 204,391

(81,561,624) (82,865,109) (56,720,868) (35,850,932) -36.79% (20,869,936)

Adjustment For Non Cash Items

Depreciation 10,303,176 10,303,176 6,868,792 2,182,053 -68.23%

Amounts Set Aside To Provisions 0 0 0 0 -

Movement in Accrued Interest 0 0 0 0 -

Movement in Accrued Salaries & Wages (136,666) (136,666) (136,666) 0 -100.00%

Movement in Deferred Pensioner Rates 0 0 0 9,064 -

(Profit) / Loss On Disposal Of Assets 185,896 190,387 190,387 1,617 -99.15%

10,352,406 10,356,897 6,922,513 2,192,733 -68.32%

Surplus Brought Forward 1 July 1,137,353 1,553,944 1,553,944 1,553,944

Amount Raised From Rates 22,555,137 22,582,093 22,187,093 23,481,032 - (1,293,939)

Surplus / (Deficit) 0 (37,227) (1,844,256) 19,327,576

This statement is to be read in conjunction with the accompanying notes.


Page 22

Operating Revenue is above the year to date budget by $4,211,151 which represents a positive variance of 10.94%. Operating Expenditure is under the year to date budget by $10,476,911 which represents a negative variance of 24.81%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up by 41.60% ($1,525,643) more than budgeted interest on reserves less rate write offs. Also increase in revenue raised by Interim Rates ($1,287,088) and Property Enquiry Fees. Expenditure Expenditure is showing a variance up of 10.39% ($58,959) which is due to all allocation of administration costs, less than expected valuation costs and rates office expenses year to date. Governance Revenue Revenue up by 65.01% ($121,613) which is due to the receipt of an unbudgeted funding for PUPP admin costs from Pilbara Development Commision and YTD contributions from the provision for long service leave. Also unbudgeted income received for rebate on Workers Compensation Performance Based Contribution 2010/2011. Expenditure Expenditure is down by 38.16% ($1,206,098) which is due to:

1) $262,648 down on Executive Services Employment Costs (ISP position vacancy ytd) & Project Expenses spread evenly over the year - ISP consultants now engaged and budget to be spent Feb to June.

2) $236,715 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $53,788 down on Non Statutory Donations – ACADs for 2011/12 4) $56,750 down on Contribution to Pilbara Regional Council for the annual member

contribution - final invoice paid in March 5) $51,870 down on Karratha Admin Building costs planned in Budget 6) $88,366 down on Office Expenses Corporate Services - Consultants - long term financial

planning commenced February 7) $10,641 down on Election & Council members expenses YTD 8) $52,539 down on Subscriptions-Members of Council not yet paid 9) $139,971 down on employment costs Corporate Compliance, YTD vacancies 10) $351,010 down on Transformational employment and office expenses spread evenly over

the year; scope finalised and consultant contract awarded in January – Integral development.

11) $125,760 down on Public Affairs & Marketing and Promotion expenses. 12) $332,110 down on Administration corporate services costs allocated and Depreciation not

yet posted YTD. 13) $49,529 down on Health and Safety Expenses and Executive Strategic Planning Projects

spread evenly over the year - EBA consultative committee commenced February


Page 23

Law, Order and Public Safety Revenue Revenue is down by 8.43% ($53,263) which is due to contributions not yet received towards rangers and local laws $216,112 - Purchase order received and agreement signed March. However the decrease is offset by unbudgeted revenue for Vehicle Storage Temporary Contract Charges ($77,900) and Grants Community Safety received ahead of scheduled budget ($10,264). Expenditure Expenditure is down 26.10% ($508,325) which is due to:

1) $71,895 down on Anti Graffiti Initiatives & Community Safety Budget. 2) $196,092 down on Animal control & employment costs & admin allocated, new ranger

trainee positions not yet commenced 3) $11,898 down on Community Education/Promotions (Contributions to SAFE, Australian

Animal Registration for microchip day). 4) $52,080 down on depreciation not posted YTD. 5) $166,236 down on Cyclone preparation costs budgeted to date.

Health Revenue Revenue is up by 48.61% ($35,789) which is due to contribution to medical services package received earlier than expected. Expenditure Expenditure is down 27.72% ($283,821) which is due to:

1) $11,821down on Karratha Clinic Building maintenance costs as budgeted 2) $24,332 down on office expenses health services 3) $89,078 down on Compliance Auditing & Inspections on Buildings to occur later in the year 4) $158,331 down on MSIS Retention payments

Education and Welfare Revenue Revenue is down by 13.93% ($7,145) which is an immaterial variance due to Freemasons Aged person unit reimbursement. The insignificant variance is being offset by Lease Income above budget for Millar's Well & Bulgarra Daycares. Expenditure Expenditure is showing a variance downwards of 23.48% ($65,909) which is due to:

1) $28,846 down on Building Op costs for Day Care Centres (including Depreciation) 2) $72,298 down on Karratha Youth Shed Expenses budgeted (including depreciation –

Centre not yet operational until end of February due to delays). 3) $107,972 down on Pam Buchanan Family centre budget year to date – Not opening until

end of February Housing Revenue Revenue is showing a variance downwards of 8.61% ($18,899) due to lower rent received on staff housing.


Page 24

Expenditure Expenditure is down 42.77% ($565,028) which is due to:

1) $201,307 down on Leased Housing expenses YTD – vacant positions not yet filled; savings

2) $153,371 down YTD on expenses budgeted for property management outsourcing paid from March commenced November with house inspections January to February

3) $107,328 down on Staff Housing Op & Mtce Costs Year to Date 4) $32,963 down on Aged Persons Housing Expenses budgeted evenly over the year 5) $211,627 down on Depreciation year to date 6) $128,859 up on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue is showing a variance up of 15.08% ($1,152,755) mainly due to:

1) $163,258 up on Domestic Collection Fees annually raised YTD 2) $244,351 up on Liquid Waste Disposal fees 3) $629,970 up on Industrial/Commercial Refuse disposal & collection Fees due to increased

volumes (amended in budget review Qtr2) 4) $114,328 up on Town Planning Fees 5) $19,416 up on Hazardous Waste disposal fees 6) $13,380 down on income from recycling

Expenditure Expenditure is showing a variance downwards of 18.27% ($1,520,028). The main variances are as follows:

1) $174,093 down on Litter Control 2) $10,000 up on small business map and gap project - ahead of schedule 3) $158,004 down on budgeted loss on sale (plant) 4) $251,252 down on Depreciation not yet posted for Community Amenities Assets 5) $474,474 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment

Replacement (Overestimated Plant op costs - revised in budget review to reflect) 6) $265,871 down on Local Planning Policy Strategy and Policy Development 7) $52,557 down on Recycling 8) $41,755 down on Bin Repairs/replacement 9) $15,878 down on Public toilets maintenance costs 10) $55,678 down on Strategic Planning employment costs and administration - Vacancy.

Recreation and Culture Revenue Revenue has a variance down by 0.09% ($9,754). The variance is due to:

1) $70,000 up on Contribution for Cossack Art Awards (Income received in Advance for 2012) 2) $17,101 down on Cossack Sale Commissions expected. 3) $32,946 up on Special Youth Projects Income (Income in advance 12/13 funding) 4) $45,882 up on Cultural and Planning Development contributions (as income reallocated

from KCC) 5) $37,897 up on KEC programmes income. 6) $46,065 up on KAC Income. 7) $496,432 down on Government Grants budgeted to be received YTD for Frank Butler

Centre & Other Recreation & Sport RDAP funds received. 8) $900,000 up on year to date budget for contribution to Youth Shed ‘Fit out’ from Woodside 9) $134,601 down on Pam Buchanan Family Centre operational income (Also $31,948 down

on Youth Shed operational income projected due to delay in openings)


Page 25

10) $1,000,000 up on Pam Buchanan Family Centre Grants and Contribution income invoiced February following commissioning

11) $1,000,000 down on Karratha Leisure Centre Government Grant not yet invoiced. Expenditure Expenditure variance is down by 10.31% ($1,199,692). The main variances are as follows:

1) $193,428 down on Parks & Gardens Mtce – pending projects underway and short staffing 2) $85,859 down on Karratha Entertainment Centre Expenses less maintenance than

expected 3) $71,191 down on Cossack Operating & Maintenance Expenses – due to occur during Jan-

Mar 4) $648,948 down on Depreciation not yet posted YTD from asset register - new facilities to

capitalise 5) $30,107 down on Roebourne/Wickham Community Activities expenses planned 6) $40,000 down on Contribution to St Lukes Oval 7) $13,056 up on Employment Costs Recreation, KEC, KAC, RAC, Community Development,

Libraries and History Officers YTD 8) $177,991 up on KAC Maintenance expenditure to December includes $142k for cyclone

clean-up awaiting insurance claims 9) $19,086 down on RAC Maintenance expenditure awaiting outcome of redevelopment

proposal) 10) $391,888 down on administration expenses 11) $255,801 down on Karratha Library Contribution – Due to closure of Karratha Library funds

will be accessed to operate new library 12) $40,230 down on NAIDOC week expenses –expenses to be utilised for 12/13 event

preparation 13) $42,599 up on Cossack Art award expenses – Budget includes 11/12 & 12/13 expenses

that overlap year due to timing of event. 14) $73,980 down on Contribution to Walkington Theatre – as per Library Contribution and

funds will be accessed to operate Events portfolio 15) $17,344 down on Dry Season Assistance Scheme Expenses – Grant to be acquitted in

Feb 2011/12 - utilised in REAF 16) $14,313 down on Cultural Planning and Development (incl REAF) incurred but not yet paid 17) $67,426 down on Open Space/ Drain Reserve Mtce and Effluent Tank mtce – Ongoing 18) $27,042 up on Oval Maintenance year to date

Transport Revenue Revenue shows a variance up of 8.68% ($1,224,850). The main variances are as follows:

1) $1,449,383 up on Karratha Airport & Terminal income & Reimbursements (due to reversal of June 2011 accrued income and landings data – timing Difference & increased landing & passenger numbers to be addressed in budget review).

2) $232,453 down on Local Govt Road Grants & Roads to Recovery received later than budgeted. Expenditure Expenditure has a variance down by 33.78% ($4,082,810). The main variances are due to depreciation on infrastructure assets ($3,231,548) not yet applied and as follows:

1) $20,838 down on TTI Expenses – employment costs and seasonal bar expenses 2) $276,937 down on Contributions to Bridge works waiting on Main Roads to complete &

invoice 3) $142,309 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 4) $243,019 down on Footpath Mtce – pending contractors 5) $114,200 down on Pastoral Access Rd maintenance – pending projects underway


Page 26

6) $275,379 down on Sheeting & Reseal Roads – due for completion February 7) $38,003 down on other road maintenance expenses 8) $29,254 up on Street Tree and cleaning mtce expenses – January invoice paid 71k 9) $80,929 down on Airport Employment expenses – Exec Manager vacancy in first half of

the year and 50% Budget to reallocate to Waste Services 10) $12,937 down on Airside and Landside Mtce – YTD lower than expected 11) $439,374 up on Karratha Terminal Bldg Mtce and Airport Security expenses year to date -

due to higher than expected electricity consumption addressed in Budget Review 12) $45,431 down on Airport Consultant for studies expenses YTD; due to be undertaken in

March Economic Services Revenue Revenue has a variance up of 23.92% ($252,803) due to Building Licence fees higher than budget year to date of $320,217. However these increases are offset by Karratha Community Celebration Contributions being down $80,500 as allocated to REAF events. Expenditure Expenditure has a variance down by 24.08% ($479,279) due to Dampier Highway streetscape expenses not spent to February of $468,339 and not expected to commence until late February. Building Control employment costs under budget by $42,989. Forty Mile Beach costs are under budget for $87,907 (Apache funds to be expended). However, up on Administration Costs $226,868 and expenses for Contribution year to date to Tourist Bureau $21,379 against budgeted month quarterly invoices raised in advance. Other Property and Services Revenue Revenue has a variance down by 4.02% ($13,242) which relates to Supervision of Subdivisions & new Verge bond fees implemented ($14,604) and Workers Compensation & Insurance Rebate ($23,226) less unclaimed Diesel Fuel Rebate $32,000. Expenditure Expenditure has a variance down by ($624,881). This is mainly due to:

1) $369,638 down on ABC and overhead allocations year to date – staff vacancies & unavailable

2) $31,723 up on Workers Compensation Claims - reimbursed 3) $51,422 down on depreciation costs not yet allocated YTD 4) $120,000 down on Asset Management costs budgeted due to vacant position YTD –

Commencing Late February. Capital

Revenue

Capital Revenue shows a variance down of 39.19% ($10,950,325) - Transfers from

Reserves Year to Date under budget to February 2012 due to delay on Major Capital

projects expenditure. Proceeds from disposal of assets are down by $108,077 Year to Date

against Budget.

Expenditure Capital expenditure shows a variance down by 36.79% ($20,869,936). This is mainly due to variances in the following areas:


Page 27

1) $7,339,645 down on Karratha Leisure Centre progress as construction pushed back 2 wks 2) $799,699 down on New Staff Housing Baynton West - Delay in completion of final 4

houses scheduled for invoicing in February/March. 3) $2,557,645 down on Pam Buchanan & Frank Butler Community Centre Buildings less than

budgeted year to date due to delays - Final PBFC invoice due February when practical completion was issued.

4) $5,875,698 down on Airport LV Power & Water Infrastructure – Purchase Order to be raised in January

5) $416,593 Parks – Infrastructure – Cattrall Park Upgrade was reforecast later in the year in budget review – early 2012 expected to re-open.

6) $667,738 down on Karratha Youth Shed Building Upgrade – work still progressing December and practical completion expected February; $506,572 less than expected on Fit out budget to date.

7) $1,189,404 down on various Public Toilets, Playgrounds Permanent Structures & Other buildings on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & Bulgarra Oval infrastructure and building upgrade projects

8) $348,126 down on new Admin Bldg Expansion YTD and Main Building refurbishments. 9) $481,238 down on Waste Building & Infrastructure Improvements 10) $233,328 Community Safety – Infrastructure – CCTV & Security project 11) $81,663 down on Upgrade Effluent Systems budget spread evenly over the year 12) $238,500 down on Footpath & Roads Infrastructure Capital Program as budgeted to

February 13) $302,338 down on Capital Buildings Airport - Terminal Building improvements 14) $378,747 down on Various Plant, furniture and equipment purchases 15) $123,330 down on upgrade effluent systems 16) $384,513 up Transfers to Reserves for higher interest earned YTD

Rates Variance on budget year to date rates revenue for 2011/12 is currently up on budget by $1,293,939 (5.83%) to 29 February 2012.


Page 28

Shire Of Roebourne

Statement Of Financial Activity for the period ending 29 February 2012 Note 1. Net Current Assets

Note

Year To Date Actual

Budget Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

10,882,616 253,448

Net Trust Liabilities in Muni

(850) 0

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

740,092 540,000

Cash and Cash Equivalents - Restricted - Reserves 2 71,327,866 35,199,962

Cash - Restricted Unspent Grants/Contributions 1 517,741 Cash - Restricted Unspent Loans 1 0

Trade and Other Receivables 3 10,421,431 5,900,000

Land held for Resale - Development Costs

0 Inventories

508,579 236,402

Total Current Assets

94,397,474 42,129,812

Current Liabilities Trade and Other Payables

2,836,406 8,903,631

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

526,702 -

Current Portion of Provisions

2,211,659 -

Total Current Liabilities

5,574,768 8,903,631

Net Current Assets

88,822,706 33,226,181

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(72,067,958) (35,199,962)

Take Out Fully Restricted Cash (Grants/Contributions)

(165,534) (492,160)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 (540,000)

Add Back Non Cash Provisions

2,211,659 651,750

Add Back Current Borrowings

526,702 2,354,191

Net Current Asset Position

19,327,576 0

Note Explanation:

1) Includes amounts received for:

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

-

- Roebourne Enhancement Scheme

111,909

- Roebourne Community Recreation Assoc inc

23,024

174,933


Page 29

Shire Of Roebourne Statement Of Financial Activity (con’t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

3) Trade Debtors Includes Total Debtor Outstanding 29 February 2012 including amounts invoiced for:

- Air link Pty Ltd 312,641

- Alliance Airlines Pty Ltd 277,207

- Apprenticeships Western Australia 11,000

- Balfour Beatty United Group 100,676

- Bristow Helicopters Australia 35,758

- Capiteq Limited t/as Airnorth 37,061

- Downer EDI Works Pty Ltd 17,656

- Instant Waste Management 141,180

- Lyons & Peirce 97,633

- PCH Group Pty Ltd 13,688

- Pilbara Iron Services 238,640

- Roebourne Dingo Hire Pty Ltd 11,874

- Sodexo Remote Sites Australia 30,767

- Tox Free Karratha Pty Ltd 102,820

- Virgin Blue Airlines 207,645

Total Trade and Other Receivables (incl above) 7,904,701

Total Rates Debtors Outstanding 2,516,730

Current 75%

> 30 days 15%

> 60 days 4%

> 90 days 6%

Sundry Debtors ending February 2012

Current

> 30 Days

> 60 Days

> 90 Days


Page 30

Shire Of Roebourne

Statement of Financial Position


Note 2: Balance Sheet 2011/12

$

Current Assets Cash On Hand 29,800

Cash and Cash Equivalents - Unrestricted 11,370,556

Cash and Cash Equivalents - Restricted (Trust) 2,181,764

Cash and Cash Equivalents - Restricted 72,067,958

Trade and Other Receivables 10,425,241

Inventories 508,579

Total Current Assets 96,583,898

Non Current Assets

Trade and Other Receivables 74,107

Infrastructure 100,821,287

Property, Plant And Equipment 88,845,131

Total Non Current Assets 189,740,525

Total Assets 286,324,423

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 2,836,406

Trust Liabilities 2,182,614

Short Term Borrowings 526,702

Short Term Provisions 2,211,659

Total Current Liabilities 7,757,382

Non Current Liabilities

Long Term Borrowings 14,851,611

Long Term Provisions 220,811

Total Non Current Liabilities 15,072,422

Total Liabilities 22,829,804

Net Assets 263,494,619

Equity

Accumulated Surplus 179,745,652

Asset Revaluation Reserve 11,681,010

Reserves 72,067,958

Total Equity 263,494,619


Page 31

Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 29,800 Westpac on call 1,983,610 Term deposits – Westpac / WATC 11,568,710

13,582,120

Reserves Fund Bank

Westpac on call & Term Deposits 71,327,866 Westpac -LSL Reserve 740,092

72,067,958

Total Cash 85,650,078


Page 32

Shire Of Roebourne Statement Of Financial Activity

by Divisions by Activities

Note 4

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Budget

2011/2012 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 22,026,540 22,056,549 22,209,074 23,477,873

Net (Cost) Revenue to Council for General Revenue (1,142,167) (1,109,173) 1,058,412 2,246,013

Net (Cost) Revenue to Council for Corporate Services 2,083,783 2,065,679 1,384,572 450,252

Net (Cost) Revenue to Council for Project Management 0 0 (7,946) 15,891

Net (Cost) Revenue to Council for Information Services (619,428) (576,416) (443,120) (233,118)

Net (Cost) Revenue to Council for Television & Radio Services (23,101) (23,101) (18,765) (17,165)

Net (Cost) Revenue to Council for Members of Council (630,795) (646,987) (575,851) (496,697)

Net (Cost) Revenue to Council for Emergency Services (116) (116) 177,744 (716)

Net (Cost) Revenue to Council for Cossack Infrastructure Project 0 0 0 (13,269)

Net (Cost) Revenue to Council for Executive Admin (1,412,063) (1,422,063) (905,760) (638,677)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 67,880 67,880 145,780

Net (Cost) Revenue to Council for Human Resources (784,629) (814,629) (533,941) (482,658)

Net (Cost) Revenue to Council for Public Affairs (482,853) (436,853) (307,828) (193,729)

Net (Cost) Revenue to Council for Corporate Compliance Services (981,026) (1,013,026) (703,880) (538,416)

Net (Cost) Revenue to Council for Transformational Process (603,530) (629,214) (415,192) (55,153)

Net (Cost) Revenue to Council for Staff Housing (497,797) (530,713) (1,441,517) (802,758)

Net (Cost) Revenue to Council for Public Services Overheads (26,470) (26,470) (45,128) 493,876

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (11,820) (11,820) (53,820) (28,793)

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (530,776) (302,586) (281,207)

Net (Cost) Revenue to Council for Aged Persons Housing (182,243) (182,243) (25,524) (69,902)

Net (Cost) Revenue to Council for Youth Development (95,400) (44,200) 8,164 64,508

Net (Cost) Revenue to Council for Other Culture (196,696) (269,996) (158,793) (113,834)

Net (Cost) Revenue to Council for Community Development (1,095,578) (1,108,403) (790,036) (946,089)

Net (Cost) Revenue to Council for Walkington Theatre (355,000) (355,000) (175,500) (70,982)

Net (Cost) Revenue to Council for Community Sponsorship (1,287,772) (1,337,866) (1,035,472) (613,269)

Net (Cost) Revenue to Council for Daycare Centres (182,563) (182,563) (133,305) (79,718)

Net (Cost) Revenue to Council for Child Health Clinics (99,685) (99,685) (68,584) (49,084)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,561,168) (1,562,506) (1,071,113) (942,544)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,077,362) (1,107,362) (777,133) (773,856)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (319,616) (296,342) (144,492) (267,289)

Net (Cost) Revenue to Council for Libraries (1,403,773) (1,417,961) (948,287) (595,223)

Net (Cost) Revenue to Council for Cossack Operations (539,021) (555,029) (344,689) (389,470)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,013,121) (1,048,715) (167,221) (684,253)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (414,031) (414,031) (276,154) (288,251)

Net (Cost) Revenue to Council for Pavilions & Halls (2,885,784) (2,842,084) (3,503,710) (1,364,337)

Net (Cost) Revenue to Council for Recreation Projects (1,151,585) (1,159,367) (951,288) (432,506)

Net (Cost) Revenue to Council for Playgrounds (266,109) (266,109) (429,320) (205,789)

Net (Cost) Revenue to Council for Medical Services (17,928) (17,928) (70,291) 5,719

Net (Cost) Revenue to Council for Other Buildings 355,635 555,635 (316,920) (177,289)


Page 33

Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 29 February 2012

Contd.

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Amended Budget

2011/2012 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for The Youth Shed (1,211,500) (4,070,140) (4,517,424) (2,345,749)

Net (Cost) Revenue to Council for Youth Centres 0 2,871,749 3,671,749 2,471,577

Net (Cost) Revenue to Council for Leisure & Learning Precinct (20,000) (20,000) (5,490,497) (317,901)

Net (Cost) Revenue to Council for Pam Buchanan Family Centre 8,075 (52,834) (30,662) (55,994)

Net (Cost) Revenue to Council for Economic Development (198,319) (172,635) (120,442) (127,986)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 91,057 91,057 51,147 477,865

Net (Cost) Revenue to Council for Health Services (725,567) (853,701) (556,770) (512,631)

Net (Cost) Revenue to Council for Town Planning (1,101,443) (1,101,443) (740,259) (620,759)

Net (Cost) Revenue to Council for Strategic Planning (626,002) (633,657) (360,077) (26,999)

Net (Cost) Revenue to Council for Community Safety (273,291) (257,373) (575,926) (152,423)

Net (Cost) Revenue to Council for Ranger Services (1,885,365) (1,872,385) (1,442,082) (1,061,954)

Net (Cost) Revenue to Council for Camping Grounds (4,600) (8,665) 55,838 8,400

INFRASTRUCTURE & BUSINESS PROJECTS

Net (Cost) Revenue to Council for Waste Collection 205,808 (244,741) 130,572 363,428

Net (Cost) Revenue to Council for Landfill Operations 544,870 (224,606) 480,713 2,321,091

Net (Cost) Revenue to Council for Waste Overheads 339,677 1,527,404 1,012,618 989,146

Net (Cost) Revenue to Council for Depots (320,228) (309,463) (369,430) (310,259)

Net (Cost) Revenue to Council for Vehicles & Plant 123,508 13,690 (64,452) 44,991

Net (Cost) Revenue to Council for Roads & Streets (2,276,055) (2,755,955) (3,108,525) (2,640,032)

Net (Cost) Revenue to Council for Parks & Gardens (1,327,691) (1,311,444) (861,812) (1,047,993)

Net (Cost) Revenue to Council for Drainage (201,487) (201,487) (130,992) (145,145)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (534,692) (534,692) (356,456) (113,437)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (544,159) (544,159) (697,297) (550,237)

Net (Cost) Revenue to Council for Cemeteries (57,634) (57,634) (38,742) (50,507)

Net (Cost) Revenue to Council for Public Toilets (233,696) (233,696) (219,069) (184,423)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (104,369) (104,369) (70,129) (44,585) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,305,558) (1,390,245) (1,477,686) (862,671) Net (Cost) Revenue to Council for Private Works & Reinstatements 0 0 0 99

Net (Cost) Revenue to Council for Works Overheads 0 0 (60,920) 1,021,563

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 1,864 599,205

Net (Cost) Revenue to Council for Karratha Airport 7,621,722 7,621,722 4,057,830 7,345,767

Net (Cost) Revenue to Council for Tien Tsin Inne 378,278 366,878 275,692 243,323

Net (Cost) Revenue to Council for Other Airports (13,473) (13,473) (9,148) (518)

Net (Cost) Revenue to Council for Tech Services (793,863) (532,571) (310,802) (2,295,134)

Net (Cost) Revenue to Council for Tech Services Overheads (9,443) (1,761) (1,761) (3,925)


Page 34


Page 35

9.2 LIST OF ACCOUNTS MARCH 2012

File No: FM.19

Responsible Executive Officer: Executive Manager Corporate Services

Reporting Author: Creditors Officer


Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Acting Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the Acting Chief Executive Officer. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 36

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services Objective - Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices.

RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the Acting Chief Executive Officer and staff as per Delegation 8 – Payment from the Municipal Fund and Trust Fund. VOTING REQUIREMENTS Simple Majority


Page 37

OPTIONS: Option 1 As per Officer's recommendation. Option 2 That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to:

ACCEPT payments totalling $ 8,822,881.54 submitted and checked with vouchers, being made up of :

a. Trust Vouchers NIL, b. EFT14722 to EFT15122 (Inclusive), c. Cheque Vouchers 74798 to 74864 (Inclusive) d. Cancelled cheques 74816, 74849, EFT14868 and EFT14875 e. Direct Debits DD15218.1 f. Payroll Cheques $1,289,751.75

with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.

OFFICER'S RECOMMENDATION

That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to:

ACCEPT payments totalling $8,822,881.54 submitted and checked with vouchers, being made up of :

a. Trust Vouchers NIL, b. EFT14722 to EFT15122 (Inclusive), c. Cheque Vouchers 74798 to 74864 (Inclusive) d. Cancelled cheques 74816, 74849, EFT14868 and EFT14875 e. Direct Debits DD15218.1 f. Payroll Cheques $1,289,751.75

as listed below:

Chq/EFT Date Name Description Amount

EFT14722 02.03.2012 K Christensen Home Ownership Allowance 572.00

EFT14723 02.03.2012 Dept Of Housing & Works Payroll Deductions 920.00

EFT14724 02.03.2012 Shire of Roebourne Social Club Payroll Deductions 1,320.00

EFT14725 02.03.2012 T Swetman Home Ownership Allowance 555.00

EFT14726 02.03.2012 B Middleton Home Ownership Allowance 550.00

EFT14727 08.03.2012 Australian Taxation Office Payroll Deductions 193,859.80

EFT14728 08.03.2012 Child Support Agency Payroll Deductions 754.79

EFT14729 02.03.2012 WA Local Govt Superannuation Plan Superannuation Contributions 306,855.26

EFT14730 02.03.2012 C Davey Conference Expense - Metrocount Advanced Training Perth 06/03/12 C Davey 113.10

EFT14731 02.03.2012 N Babar Refund Of Flights - N. Babar And Family - Sydney To Karratha Via Perth 1,444.00

EFT14732 02.03.2012 IML Logistics Pick Up And Delivery Of 2 Chlorine Cylinders From Orica To Bulgarra WWTP Return Of 12,728.10


Page 38


Empty Cylinder To Orica

EFT14733 02.03.2012 C King Healthy Dog Day - Lunch And Drinks Pt Samson 153.10

EFT14734 02.03.2012 Woolworths (WA) Ltd PBFC Cafe & TTI - Catering & Kiosk Supplies 2,681.47

EFT14735 06.03.2012

Fire And Emergency Services Authority (ESL Payments)

2011/12 Emergency Services Levy - 3rd Quarterly Payment 314,458.29

EFT14736 06.03.2012

West End Arts Australia Pty Ltd T/a Archipelago Arts

Cossack Art Awards 2012 - Event Management And Coordination - 35% Of Contract 104,449.67

EFT14737 06.03.2012 Statewide Turf Services Weed Spraying And Mow Open Areas January & February 127,477.73

EFT14738 06.03.2012 Karratha Contracting Pty Ltd

Wickham Transfer Station - Supply And Install Patio. Youth Shed - Replace Roof Sheeting, Bulgarra Tennis Courts - Remedial Electrical Works. Other Miscellaneous Plumbing & Electrical Works 39,849.30

EFT14739 06.03.2012 Allied Pickfords - Karratha

Removal Charges - Move Into New Admin Building, Transport Kitchen Goods PBFC 9,237.25

EFT14740 06.03.2012 Amnet It Services Email - Broadband 2+ - 9/03/2012 to 9/04/2012 79.00

EFT14741 06.03.2012 All Seasons Karratha Accommodation - Freestyle Now - 24/02/12 To 27/02/2012 897.00

EFT14742 06.03.2012 Barmah Hats Depot - Canvas Drover Hats 209.00

EFT14743 06.03.2012 Country Arts WA Presenters Fee For The Big Hoo-Haa! 3,300.00

EFT14744 06.03.2012 Chemdry Northwest Cleaning Hand Back To Real Estate Agent 718.50

EFT14745 06.03.2012 Corporate Express Australia Pty Ltd

IT - New And Replacement Computers, Miscellaneous Stationery Items 84,430.84

EFT14746 06.03.2012 C-Direct P/L Prepaid TTI Kiosk Stock - Prepaid Phone Cards $30 1,920.00

EFT14747 06.03.2012 Chandler Macleod 7 Mile Waste Labour Hire 4,121.22

EFT14748 06.03.2012 James Cutfield T/As Signature Music

Hire Fee - PA System For Freestyle Now Event 25.02.12 - 26.02.12 495.00

EFT14749 06.03.2012 MTU Detroit Diesel Australia Pty Ltd Drive Belt 370.42

EFT14750 06.03.2012 Davis Langdon Australia Pty Ltd Staff Housing Consultancy Services 1,243.00

EFT14751 06.03.2012 Damel Cleaning Services Carpet Cleaning 275.00

EFT14752 06.03.2012 J Fox Refund - Purchase Of Books For Dampier Library 48.53

EFT14753 06.03.2012 Karratha Beach Tyres Pty Ltd Replace Tyres, Front End Alignment 2,312.40

EFT14754 06.03.2012 Garrards Pty Ltd Cockroach Gel 93.50

EFT14755 06.03.2012 Hathaway's Lubricants Grease 997.66

EFT14756 06.03.2012 IT Vision Customised HR Training 7,883.38

EFT14757 06.03.2012 Ispx Domain hosting -16/02/2012 - 15/02/2013 anticterrapulsante.com 165.00

EFT14758 06.03.2012 Karratha International Hotel

Accommodation - Consultant For Long Term Financial Plan 351.65

EFT14759 06.03.2012 Karratha Community House PBFC - Small Business Breakfast Briefing 3,692.00

EFT14760 06.03.2012 Karratha Tavern TTI Kiosk Stock 11,074.40

EFT14761 06.03.2012 LRW'S Electrical Honda Hand Mower 1,097.41

EFT14762 06.03.2012 Lil's Retravision Karratha The Youth Shed - Security Locks For Computers 119.80

EFT14763 06.03.2012 Market Creations Pty Ltd Advertising - Pilbara Classies The Big Hoo Haa 660.00

EFT14764 06.03.2012 WALGA (Marketforce) HR - Training Effective Letter And Report Writing 26/04/2012, Advertising 8,774.23

EFT14765 06.03.2012 North West Realty Rates Refund For Assessment A23185 484.05

EFT14766 06.03.2012 TJM Pilbara/North West 4WD Seat Cover Canvas Rear 699.00

EFT14767 06.03.2012 Poolmart Karratha RAC - Hydrochloric Acid 121.00

EFT14768 06.03.2012 Water2Water Water Filter Services For Various Shire Sites 3,336.55

EFT14769 06.03.2012 Pilbara Iron Company (Services) Pty Ltd

Refund Of Hire Charges For Dampier Pavilion 31.01.12 - 02.02.12 1,567.50

EFT14770 06.03.2012 Parry's Merchants TTI , PBFC, KAC Kiosk Stock 20,928.45

EFT14771 06.03.2012 Risk Management Technologies

Chem Alert System License Renewal 09.04.12-09.04.13 5,745.30

EFT14772 06.03.2012 Swan Earthmoving Shire Ovals - Removal Of Lawn Clippings 4,169.00

EFT14773 06.03.2012 Sebel Furniture Ltd KEC - Duralite Tables 5,068.80

EFT14774 06.03.2012 Signswest Stick With Us Sign Studio

Karratha Airport - Directional Signage, KLC Mesh Fence Banner, Youth Shed Various 8,414.45


Page 39


Signage

EFT14775 06.03.2012 Shell Company Of Australia Fuel 7,139.59

EFT14776 06.03.2012 Supreme Safety Depot - OH&S Posters 264.00

EFT14777 06.03.2012 Reliance Petroleum Fuel 22,919.61

EFT14778 06.03.2012 Shenton Enterprises Pty Ltd RAC - Repairs To Magnum Pool Cleaner 522.50

EFT14779 06.03.2012 Stihl Shop Redcliffe Wickham Tsf Station- Brushcutter & Blower 3,935.00

EFT14780 06.03.2012 3rd Karratha Scout Group

Grant - Costs Associated With Improving Security At Scout Hall 2,000.00

EFT14781 06.03.2012 Travelworld Karratha Flights - AAA Regional Meeting In Kalgoorlie 2,936.00

EFT14782 06.03.2012 Position Partners Co-Ax Cable 196.48

EFT14783 06.03.2012 TNT Express Freight 1,055.05

EFT14784 06.03.2012 Truck Centre (WA) Pty Ltd Rear Glass 1,130.51

EFT14785 06.03.2012 The Retic Shop Bermad Diaphragm 556.10

EFT14786 06.03.2012 Wridgways Local History Office - Removal Charges 2,750.00

EFT14787 06.03.2012 Atom Supply 7 Mile Waste Weighbridge - Anti Fatigue Bubble Matting, Other Cleaning Items 1,150.50

EFT14788 06.03.2012 Blackwoods (Atkins Carlyle Ltd) Tensioner Hand 321.13

EFT14789 06.03.2012 Protector Alsafe Uniforms & Safety Boots 494.77

EFT14790 06.03.2012 Attorney-General's Department AusCheck Lodgements - December 2011 1,414.00

EFT14791 06.03.2012 Austasia Commodities Pty Ltd KAC - Yellow Windsock 105.00

EFT14792 06.03.2012 Atktec Pty Ltd IT - GPS Rover & GPS Base Station Mounting & Installation Works 8,173.00

EFT14793 06.03.2012 Anittel Pty Ltd Microsoft Office Standard - License and Software Assurance - 1 PC - 1 Year 61,476.25

EFT14794 06.03.2012 BOC Limited Gas Bottle Supply 562.00

EFT14795 06.03.2012 Bunzl Ltd Depot - Hand Towels 1,058.04

EFT14796 06.03.2012 Beaurepaires Replace Tyres, Puncture Repairs, Batteries 8,542.89

EFT14797 06.03.2012 BC Lock & Key Bulgarra Tennis Courts - Replace Lock On Storage Shed 873.13

EFT14798 06.03.2012 Wickham Service Station Fuel 395.49

EFT14799 06.03.2012 Bent Logic Youth Shed - Tags With Bar-coding For Indoor Play Centre 434.50

EFT14800 06.03.2012

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Elements, Filters & Switches 4,399.13

EFT14801 06.03.2012 Budget Rent A Car Car Rental - 06.02.12 To 11.02.12 557.45

EFT14802 06.03.2012 CJD Equipment Cutting Edge 2,108.66

EFT14803 06.03.2012 Centurion Transport Co Pty Ltd Freight 629.76

EFT14804 06.03.2012 Coates Hire Operations Hire Of Scissor Lift 15.02.2012 - 16.02.2012 962.04

EFT14805 06.03.2012 Coca-Cola Amatil (Holdings) Ltd TTI, RAC, KAC, PBFC Kiosk Stock 12,885.47

EFT14806 06.03.2012

Covs Parts Pty Ltd (formerly Coventry Group Ltd) Various Maintenance Items 902.71

EFT14807 06.03.2012 Chadson Engineering Pty Ltd Test Tubes 423.50

EFT14808 06.03.2012 Chemform Magnum Cream Cleaner 141.02

EFT14809 06.03.2012 Coral Coast Print Pty Ltd Crime Prevention - Alcohol Pamphlets 1,073.82

EFT14810 06.03.2012 Coda Studio Pty Ltd Dampier Highway Streetscape - Design Consultancy 22,748.00

EFT14811 06.03.2012 Corporate Profile Pty Ltd Uniforms 1,083.06

EFT14812 06.03.2012 Carpet Hotline Commercial Admin Office - Repair Carpet 660.00

EFT14813 06.03.2012 CPS Wear Parts Plowbolt 86.24

EFT14814 06.03.2012 M Cameron Reimbursement Of Electricity Charges 355.99

EFT14815 06.03.2012 David Gray And Company Pty Limited Gladiator Optimax 670.23

EFT14816 06.03.2012 Fildes Food Safety Pty Ltd TTI Kiosk - Infrared Thermometer 167.75

EFT14817 06.03.2012 Donegan Enterprises Pty Ltd Round Ali Caps 1,051.15

EFT14818 06.03.2012 Dampier Sports Club Inc Venue Hire - Windy Ridge Oval Dampier For 380.00


Page 40


REAF Reggae Night 25.10.2011

EFT14819 06.03.2012 Dampier Arts & Everything Donation - Dampier Art Space 06.07.2011 2,000.00

EFT14820 06.03.2012 Dajas Pty Ltd Rates Refund For Assessment A28224 423.78

EFT14821 06.03.2012 E Darch Reimbursement - LGIS Related Travel Costs 70.75

EFT14822 06.03.2012 E & MJ Rosher Pty Ltd Filters 263.75

EFT14823 06.03.2012 Ezdigital Digital Archiving Audio Tapes 7,305.00

EFT14824 06.03.2012 Frogs Coffee Bean & Tea PBFC - Coffee Supply For Cafe 452.00

EFT14825 06.03.2012 Gas City Pest Control Pest Control At Shire Housing And Facilities 665.50

EFT14826 06.03.2012 Globe Australia Pty Ltd KAC - Tempo Chemical 990.00

EFT14827 06.03.2012 Global Security Management (WA) PBFC - Security At Centre 1,106.88

EFT14828 06.03.2012 Greg Rowe And Associates

Development Services - Consulting Fee - 01.12.2011 - 31.12.2011 14,580.50

EFT14829 06.03.2012 Home Hardware Karratha

PBFC, RAC, Airport - Miscellaneous Hardware Items 544.90

EFT14830 06.03.2012 Harvey Norman The Youth Shed - Computer Desks 855.95

EFT14831 06.03.2012 Hitachi Construction Machinery Bucket Teeth, Filters 1,650.30

EFT14832 06.03.2012 Hallmark Editions Subscription To Council Manager Magazine 330.00

EFT14833 06.03.2012 Heritage Today Heritage Consultant Fees - Significance Assessment Report Final 6,000.00

EFT14834 06.03.2012 Hart Me Photography The Youth Shed - Official Photographer Grand Opening 24.02.2012 200.00

EFT14835 06.03.2012 Hassell Limited Review Of LPP - Dp1 City Centre Development Requirements Project 004218 2,200.00

EFT14836 06.03.2012 Ian Lush & Associates Karratha Library - Advice On Child Care Centre Conversion To Library 478.50

EFT14837 06.03.2012 Integral Development Transformational Project Management Services - Communication Training For Managers 12,320.00

EFT14838 06.03.2012 Karratha Glass Service Purchase Flyscreen Door 71.50

EFT14839 06.03.2012 Karratha Smash Repairs Tow Abandoned Vehicles, Vehicle Repairs 2,627.38

EFT14840 06.03.2012 Karratha Veterinary Hospital Healthy Dog Day - 13.02.12 - 14.02.12 852.96

EFT14841 06.03.2012 Karratha Auto Electrics Remove & Replace Turbo Timer, Repair Faults To Other Vehicles 2,290.86

EFT14842 06.03.2012 Karratha Party Hire PBFC - Mobile Cool room For Opening Of PBFC And The Youth Shed 630.00

EFT14843 06.03.2012 Kott Gunning KLC, PBFC, Airport Legal Advice 5,008.36

EFT14844 06.03.2012 Komatsu Australia Pty Ltd Mirror 182.90

EFT14845 06.03.2012 Koori Kids Pty Ltd NAIDOC Week Schools Initiative 2012 450.00

EFT14846 06.03.2012 Karratha Newsagency - TTI Account TTI Kiosk - Magazines & Newspapers 5,546.15

EFT14847 06.03.2012 Karratha Mechanical Services Vehicle Repairs 3,811.01

EFT14848 06.03.2012 Lyons & Peirce Karratha Airport - Emergency Water Delivery 8,820.41

EFT14849 06.03.2012 Liftmec Pty Ltd Transport 30 Tonne Digger From Woodbrook Gravel Pit To Cleaverville Gravel Pit 1,161.60

EFT14850 06.03.2012 Lawn Technologies T/A Smartgrass

Materials And Labour To Install Artificial Turf At Marniyarra Loop Cottage Lots 23,199.06

EFT14851 06.03.2012 Pilbara Motor Group (Moxham Motors) Carry Out 6 Monthly Vehicle Service 584.81

EFT14852 06.03.2012 Metro Count Metro Count Training 1,094.50

EFT14853 06.03.2012 Mary Jeavons Landscape Architects

Bulgarra Oval - Stage 3 - Detailed Design And Management 10,285.00

EFT14854 06.03.2012 NW Communications & IT Specialists Replace UHF Ariel & Repair VHF Ariel 229.90

EFT14855 06.03.2012 Northwest Copier & Fax Services

Airport TTI - ITM170 Serial Touch Screen, Shire Copier Monthly Charges 4,556.92

EFT14856 06.03.2012 North West Tree Services

Cowrie Court Units - Remove & Stumpgrind Trees 3,432.00

EFT14857 06.03.2012

Neverfail Springwater Pty Ltd - HR Office Account HR - 15L Water Refill Bottles 97.15

EFT14858 06.03.2012

Neverfail Springwater Pty Ltd - 7 Mile Waste Account 7 Mile Waste - Spring Water 15L 291.45

EFT14859 06.03.2012 Orica Australia Pty Ltd Bulgarra And Gap Ridge WWP - 920kg Chlorine 8,139.32


Page 41


Cylinders

EFT14860 06.03.2012 Ornithological Technical Services

Karratha Airport - 2012 Wildlife Hazard Plan And Wildlife Committee Meeting Attendance 5,350.00

EFT14861 06.03.2012

Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Asphalt Bagged 22kg 2,006.40

EFT14862 06.03.2012 Pilbara Distributors KAC And RAC Kiosk Stock 2,589.41

EFT14863 06.03.2012 Pirtek Repairs To Damaged Fitting And Hoses 2,570.34

EFT14864 06.03.2012 Pilbara Motor Group Filters 749.06

EFT14865 06.03.2012 Pilbara Copy Service Karratha Airport - Service Of Photocopier - December 2011 11.25

EFT14866 06.03.2012 Pinky Promise Events PBFC - Face Painters For Grand Opening 1,060.00

EFT14867 06.03.2012 Professional Trapping Supplies Covert Security Camera - CCTV Program 1,845.90

EFT14868 06.03.2012 Promotionsonly Cancelled Cheque 0.00

EFT14869 06.03.2012 Peter Tippett Haulage Haulage Of Western Power Goods From Perth For Airport Electrical Upgrade Project 12,672.00

EFT14870 06.03.2012 Poster Faktory Pty Ltd Workplace Poster Exchange 12 Months 3,575.00

EFT14871 06.03.2012 MJ Bamkin T/a Pearl Coast Palms PBFC - Supply Plants 1,305.00

EFT14872 06.03.2012 Quarrian Pty Ltd T/As G & S Transport

Hire Of Side Tipper For Gravel Cartage Woodbrook Rd 2,750.00

EFT14873 06.03.2012 Roy Galvin & Co Pty Ltd Millars Well Daycare And Tambrey Oval - Replace Junior Toilet Seats 590.92

EFT14874 06.03.2012 RENE Engineering Services Repairs To Damage On Diesel Tank 308.00

EFT14875 06.03.2012 Roebourne PCYC Cancelled Cheque 0.00

EFT14876 06.03.2012 Rose & Crown Hotel Perth Accommodation 20/02/12 - 24/02/12 - Municipal Law A And B 695.00

EFT14877 06.03.2012 Amcap (Formerly Skipper Truck Parts) Sunvisor Assembly, Filters 2,321.38

EFT14878 06.03.2012 Kmart Karratha

The Youth Shed - Play Centre Equipment, Dampier Library Supplies, 7 Mile Waste - Water Containers 1,344.00

EFT14879 06.03.2012 Stott & Hoare IT - Cisco ADSL2+ Modem/Router 1,755.60

EFT14880 06.03.2012 Steve Paul & Partners (SPP)

Karratha Airport - Review Of Hydraulic Service Specifications For Water / Fire Service Upgrade 275.00

EFT14881 06.03.2012 Steel Cap Recruitment Depot, HR, KEC And Strategic Projects Labour Hire 19,027.92

EFT14882 06.03.2012 Syme Marmion & Co

Consultancy Fees - EOI Richardson Way Bulgarra, Rio Tinto Reverse Brief, Community Facilities Plan And Funding Strategy 7,700.00

EFT14883 06.03.2012 Sabar Technologies Pty Ltd Karratha Airport Carpark - Proximity Cards 1,111.00

EFT14884 06.03.2012 G Shoemark Reimbursement Of Phone And Internet Charges To 01.03.2012 204.66

EFT14885 06.03.2012 Seatadvisor Pty Ltd

Training And Travel Expenses 13.02.12 - 14.02.12 Project Officer-Community & Corporate 2,849.00

EFT14886 06.03.2012 Telford Industries Chem-Chlor 10Kg 806.04

EFT14887 06.03.2012 T-Quip Top Air Filter 93.80

EFT14888 06.03.2012 Schneider Electric Buildings Aust. Pty Ltd

Admin Building And Airport - Bi-Annual Maintenance Of Security System July - December 2011 11,385.00

EFT14889 06.03.2012 Transpacific Industrial Solutions

Cleaning, Unblock And Removal Disposal Of Waste And Sludge From Washdown Pads 8,747.86

EFT14890 06.03.2012

State Library of WA (Office of Shared Services) Dampier Library - Lost And Damaged Books 25.30

EFT14891 06.03.2012 Talent2 Pty Ltd Fee For Placement Of HR Manager (6 month contract) 5,500.00

EFT14892 06.03.2012 UDLA Cattrall Park Upgrade Additional Tree Pruning Works 3,833.50

EFT14893 06.03.2012

Karratha Timber & Building Supplies (formerly Versatile) Miscellaneous Maintenance Items 664.31

EFT14894 06.03.2012 Westrac Equipment Pty Ltd Air Filter Primary 317.77

EFT14895 06.03.2012 Woolworths (WA) Ltd TTI, PBFC, Youth Shed Kiosk/Catering Items 695.21

EFT14896 06.03.2012 Wormald Australia Pty Ltd

Karratha Airport - Monthly Maintenance On Hydrant Diesel Pump And Hydrant Electric 1,173.10


Page 42


Pump 01/02/2012 - 29/02/2012

EFT14897 06.03.2012 Wacker Neuson Fuel Valve 65.95

EFT14898 06.03.2012 Wooldridges Wickham Library - General Items 204.75

EFT14899 06.03.2012 Wurth Australia Pty Ltd Workshop Consumables 84.74

EFT14900 06.03.2012 Webset Security Karratha Airport - Security Services 48,523.20

EFT14901 06.03.2012 Hayley Welsh - Illustrator PBFC - Cafe Menu Board 900.00

EFT14902 06.03.2012 Youth Of The Decade 2010 (YOTHD 10)

NAIDOC Coordination And Events Management For 2012 Project - Stage 2 7,000.00

EFT14903 06.03.2012 Yakka Pty Ltd Uniforms 1,409.43

EFT14904 08.03.2012 Pilbara Motor Group (Moxham Motors) Purchase New Vehicle - Dual cab Ute 52,686.25

EFT14905 08.03.2012 British American Tobacco Australia Ltd TTI Kiosk Cigarettes 597.66

EFT14906 08.03.2012 V Connolly Reimbursement For Gift - C Hughes Retirement 313.04

EFT14907 08.03.2012 Lil's Retravision Karratha Karratha Airport - Digital Notetaker And Sandwich Grill 229.00

EFT14908 08.03.2012 P Heekeng Conference Expenses - Risk Management Seminar 09.03.2012 235.25

EFT14909 08.03.2012 B Middleton Conference Expenses - Payroll Leave Setups And Essentials 182.15

EFT14910 08.03.2012 S Subramoney Conference Expenses - Cultural Planning - 15-16.03.2012 242.35

EFT14911 08.03.2012 Woolworths (WA) Ltd PBFC And Exec Kitchen Supplies 1,287.25

EFT14912 08.03.2012 A Ward Diesel Purchased 161.30

EFT14913 08.03.2012 Keith O'Connor Cossack Gaol - Conservation Stoneworks 18,000.00

EFT14914 09.03.2012 Westrac Equipment Pty Ltd

New Caterpillar Skid Steer Loader With Attachments (SORFleet# P8010) 117,876.00

EFT14915 13.03.2012 Promotionsonly The Youth Shed - Wristbands For Wes Carr Concert 71.50

EFT14916 14.03.2012 Colin Wilkinson Developments Pty Ltd

Release Of Retention Monies As Defects Period Has Expired - 14 Houses In Clarkson And Teesdale 216,184.73

EFT14917 14.03.2012 F White-Hartig Reimbursement For Parking & Taxi Charges 183.00

EFT14918 14.03.2012 Attorney-General's Department AusCheck Lodgements 01/02/12 - 27/02/12 1,010.00

EFT14919 14.03.2012 Australian Institute Of Company Directors

Renewal Of Standard Membership Australian Institute Of Company Directors 470.00

EFT14920 14.03.2012 B De Jonge Conference Expenses - LGIS Policy Review And Wellness Program 202.55

EFT14921 14.03.2012 R Gill Conference Expenses - Access Intro 342.35

EFT14922 14.03.2012 G Heaton Reimbursement For Relocation Costs 1,293.50

EFT14923 14.03.2012 James Richardson Corporation Pty Ltd Youth Shed - Bi Colour Chairs And Tables 13,442.00

EFT14924 14.03.2012 Verisign Australia Pty Ltd

Secure Site Pro Certificate Renewal For owa.roebourne.wa.gov.au - 15.02.2012 - 15.02.2018 3,069.00

EFT14925 14.03.2012 Woolworths (WA) Ltd PBFC, TTI Kiosk And KEC - Kiosk Supplies 1,111.63

EFT14926 16.03.2012 Environmental Industries Redevelopment Of Cattrall Park As Per Tender G012-10/11 331,180.03

EFT14927 16.03.2012 Cabcharge Australia Pty Ltd Cabcharge January 2012 764.41

EFT14928 16.03.2012 Frogs Coffee Bean & Tea Youth Shed - Coffee Machine 14,173.50

EFT14929 16.03.2012 K Christensen Home Ownership Allowance 572.00

EFT14930 16.03.2012 T Swetman Home Ownership Allowance 555.00

EFT14931 16.03.2012 B Middleton Home Ownership Allowance 550.00

EFT14932 16.03.2012 Australian Taxation Office Payroll Deductions 199,774.47

EFT14933 16.03.2012 Child Support Agency Payroll Deductions 754.79

EFT14934 16.03.2012 Dept Of Housing & Works Payroll Deductions 920.00

EFT14935 19.03.2012 Karratha First National Real Estate Shire Housing Monthly Lease Payments 33,458.34

EFT14936 19.03.2012 Karratha City Real Estate Shire Housing Monthly Lease Payments 5,214.29

EFT14937 19.03.2012 Jacquie Lymbery Shire Housing Monthly Lease Payments 7,691.42

EFT14938 19.03.2012 North West Realty Shire Housing Monthly Lease Payments 26,071.43

EFT14939 19.03.2012 Pilbara Real Estate Shire Housing Monthly Lease Payments 22,595.24

EFT14940 19.03.2012 Ray White Real Estate Shire Housing Monthly Lease Payments 25,228.40


Page 43


EFT14941 19.03.2012 Crawford Realty Karratha Shire Housing Monthly Lease Payments 6,735.12

EFT14942 19.03.2012 Karratha Self Storage Self Storage Shed For Records Storage 19/03/12 - 18/04/12 412.50

EFT14943 19.03.2012

Peter Hunt Architect Superannuation Fund No 2 4/2 Welcome Road Lease: 19/03/12 - 18/04/12 2,711.03

EFT14944 19.03.2012 Smokemart TTI Kiosk Cigarettes 2,384.00

EFT14945 20.03.2012 Karratha Contracting Pty Ltd

Old Shire Office Roebourne Refurbishment Final Progress Claim, Admin Office Renovations, RAC - Install Backflow Prevention Valves, KAC - Removal Of Playground And Fencing Replace Concrete, Other Various Plumbing And Electrical Works 216,287.92

EFT14946 20.03.2012 Starr Structures Pty Ltd Permanent Shade Structures Within The Shire Of Roebourne - Progress Claim 2 391,770.50

EFT14947 20.03.2012 Pindan Contracting Pty Ltd

Construction Of The Karratha Leisure Complex As Per Tender G06-10/11 Design Variations And Assignment Of Contract Cr Res #151916 - Progress Claim 10 1,945,269.50

EFT14948 20.03.2012 Apex Club Of Karratha (Inc.)

Australia Day - Donation For Cooking & BBQ Use 1,502.85

EFT14949 20.03.2012 Allied Pickfords - Karratha Removal Of Furniture Nickol To Bunbury 5,368.00

EFT14950 20.03.2012 Austral Mercantile Collections Pty Ltd Debtors Recovery Costs 141.83

EFT14951 20.03.2012 Corporate Express Australia Pty Ltd Shire Stationery Items 3,516.32

EFT14952 20.03.2012 Commander Australia Limited

Commander Service Assurance BCM - Mar 2012 /Apr 2012 181.38

EFT14953 20.03.2012 Transpacific Cleanaway Karratha Airport Rubbish Collection February 2012 3,827.78

EFT14954 20.03.2012 Chandler Macleod 7 Mile Waste Labour Hire 18,998.31

EFT14955 20.03.2012 James Cutfield T/As Signature Music

Pam Buchanan Family Centre - Opening Celebration, Youth Shed - Production Services, The Big Hoo-Haa - Production Fee 6,215.00

EFT14956 20.03.2012 Dampier Community Association Contribution For Australia Day Celebrations 942.98

EFT14957 20.03.2012 Esplanade Hotel Fremantle

C. Davey - Accommodation - Metro Count Traffic Data Specialists 512.00

EFT14958 20.03.2012 Karratha Beach Tyres Pty Ltd Vehicle Alignment Balance & Rotate 85.00

EFT14959 20.03.2012 GHD Pty Ltd

NGERs Reporting Obligation - 7 Mile Waste Facility 18.01.2012 To 29.02.2012, Consultancy Services Seniors Village 13,216.85

EFT14960 20.03.2012 GFI Asia Pacific Pty Ltd GFI MailArchiver Maintenance Renewal 1,894.20

EFT14961 20.03.2012 Harvey World Travel Flights And Accommodation For D.Pentz, L Myburgh, C King, C Watts 3,486.39

EFT14962 20.03.2012 IT Vision Online Training - Rates & Property Interim Rating Subdivisions & Amalgamations 715.00

EFT14963 20.03.2012 Spectacles 2-4-1 Prescription Safety Glasses 400.00

EFT14964 20.03.2012 Karratha Amateur Swimming Club

Bucks For Bags Donation From Decmil For Clean Up Australia Day - 04.03.2012 (24 Bags) 144.00

EFT14965 20.03.2012 Karratha International Hotel

Accommodation for performers PBFC opening, Beer/Wine For The Big Hoo-haa Post Show 1,938.78

EFT14966 20.03.2012 Karratha Arts & Learning Centre KEC - Clay For Term 4 Program 200.00

EFT14967 20.03.2012 Karratha Tavern TTI Kiosk Stock 5,844.87

EFT14968 20.03.2012 Les Mills Aerobics Australia KEC - Fitness Classes Monthly Fee 833.82

EFT14969 20.03.2012 Lil's Retravision Karratha TTI - Microwave And Food Processor, PBFC - Coffee Machine And iPod Doc 1,598.00

EFT14970 20.03.2012 Market Creations Pty Ltd Human Resources Forms Creation Test and Deploy 4,554.00

EFT14971 20.03.2012 WALGA (Marketforce) Advertising 1,060.13

EFT14972 20.03.2012 Philip Morris Limited TTI Kiosk Cigarettes 1,237.39

EFT14973 20.03.2012

Point Samson Community Association Inc

Hall Hire - Ordinary Council Meeting 21.03.2011 Includes Cleaning 685.00

EFT14974 20.03.2012 Water2Water KAC - Monthly Service Fee For Water Coolers March 2012 53.50


Page 44


EFT14975 20.03.2012 Pilbara Iron Company (Services) Pty Ltd

Wickham Library & Clinic Electricity Usage February 2012 2,991.03

EFT14976 20.03.2012 Parry's Merchants TTI, Youth Shed, KAC Kiosk Stock 15,378.35

EFT14977 20.03.2012 Poinciana Nursery Plants For Roadside Tree Planting 518.40

EFT14978 20.03.2012 Pilbara Holiday Park Accommodation - Claudette O'Reilly And Colleague From Iron Mountain 27.02.12 480.00

EFT14979 20.03.2012 St John Ambulance-Karratha

Pam Buchanan Family Centre - Ambulance Onsite For Opening Day 25.02.2012 300.00

EFT14980 20.03.2012 Signswest Stick With Us Sign Studio 40 Mile And Cleaverville Camping Signage 6,524.10

EFT14981 20.03.2012 Shell Company Of Australia Fuel 9,224.52

EFT14982 20.03.2012 Reliance Petroleum Fuel 23,706.56

EFT14983 20.03.2012 Shenton Enterprises Pty Ltd RAC And KAC - Pool Cleaners 18,582.00

EFT14984 20.03.2012 Sealanes TTI Kiosk Stock 869.87

EFT14985 20.03.2012 Stihl Shop Redcliffe Brush Cutter Cord 1,591.70

EFT14986 20.03.2012 Te Wai Manufacturing Point Samson VBFB - Uniforms 682.00

EFT14987 20.03.2012 Royal Life Saving Society WA Inc KAC - Bronze Medallion Qualifications 1,550.00

EFT14988 20.03.2012 Travelworld Karratha

Flight And Accommodation For Technicians To Carry Out Maintenance On Baggage Handling System, Flights For Leading Hand/Supervisor Training 7,985.00

EFT14989 20.03.2012 TNT Express Freight 1,345.31

EFT14990 20.03.2012 Truck Centre (WA) Pty Ltd Mud Flap 323.14

EFT14991 20.03.2012 Visimax Uniform Badging - Rangers Shoulder Patches 356.90

EFT14992 20.03.2012 Wridgways

Removal Of Office Items Located At Pilbara TAFE Local History Office Delivery To Peg's Creek Pavilion 2,200.00

EFT14993 20.03.2012 Worksense Safety & Workwear 7 Mile Waste - Hat x 5 135.08

EFT14994 20.03.2012 Atom Supply PVC Hose 107.36

EFT14995 20.03.2012 Blackwoods (Atkins Carlyle Ltd) Depot - Gloves 41.40

EFT14996 20.03.2012 Australasian Performing Right Assoc.

KEC - Background Music For Period 01/03/12 - 31/05/12 716.30

EFT14997 20.03.2012 Protector Alsafe Uniforms And Work Boots 1,077.40

EFT14998 20.03.2012 Apprenticeships Australia

Management Fee - Apprentice Heavy Duty Mechanic - February 2012 366.67

EFT14999 20.03.2012 Artcraft Pty Ltd Traffic Control Signs And Equipment 222.20

EFT15000 20.03.2012 Avdata Australia Karratha Airport - Flight Data Charges December 2011 And February 2012 2,270.59

EFT15001 20.03.2012 Ausco Modular Pty Limited

Hire Fees - Rangers Building At Depot Transportable Office And Office Equipment 01.03.12 To 31.03.12 3,507.44

EFT15002 20.03.2012 Airport Security Pty Ltd Karratha Airport - Printing Of Airport Security Identification Cards 780.00

EFT15003 20.03.2012 Ausrecord Pty Ltd HR - Rolls Alpha Labels 126.37

EFT15004 20.03.2012 Advam Pty Ltd Karratha Airport - Car Park Advam Service - February 2012 309.38

EFT15005 20.03.2012 Aaron Bunch Photography

PBFC - Photography Services For Opening 25.02.2012 1,485.00

EFT15006 20.03.2012 Australian Performing Arts Centres Association APACA Membership - 01.01.2012 - 31.12.2012 540.00

EFT15007 20.03.2012 Artist Network Performance Fee - 50% Deposit For Troy Cassar-Daley 08.07.2012 16,500.00

EFT15008 20.03.2012

Artback NT: Arts Development And Touring

Walkington Event Performance Fee - Shellie's Story 17/05/12 3,300.00

EFT15009 20.03.2012 BOC Limited Supply Bottled Industrial Gas And Air 2,566.99

EFT15010 20.03.2012 BP Roebourne Fuel 540.00

EFT15011 20.03.2012 Bunzl Ltd Toilet Paper 1,115.40

EFT15012 20.03.2012 Beaurepaires Repair And Replace Tyres 464.50

EFT15013 20.03.2012 BC Lock & Key Old Roebourne Shire Office, KEC - Supply Padlocks 720.78

EFT15014 20.03.2012 Wickham Service Station Fuel 78.00

EFT15015 20.03.2012 Bez Engineering Youth Shed - Signage 16,476.90

EFT15016 20.03.2012 BT Equipment Pty Ltd Exhaust Pipe, Oil Sample Kits 1,744.97


Page 45


T/a Tutt Bryant Equipment

EFT15017 20.03.2012 Budget Rent A Car Car Hire Perth 20.02.2012 - 25.02.2012 313.39

EFT15018 20.03.2012 Bowman And Associates Pty Ltd

7 Mile Waste - Desktop Review For 2012/2013 Fees And Charges 2,222.00

EFT15019 20.03.2012 CJD Equipment Brake Light Switch, Fittings, Filter Kits 1,324.11

EFT15020 20.03.2012 Centurion Transport Co Pty Ltd Freight 2,947.61

EFT15021 20.03.2012 Coates Hire Operations 7 Mile Waste - Monthly Hire Of Office Complex And Diesel Pump 6,861.78

EFT15022 20.03.2012 Coca-Cola Amatil (Holdings) Ltd TTI, KEC, RAC Kiosk Stock 7,416.74

EFT15023 20.03.2012

Covs Parts Pty Ltd (formerly Coventry Group Ltd) Globes And Filters 1,144.47

EFT15024 20.03.2012 Chemform Depot - Floor Polish 785.75

EFT15025 20.03.2012 Coral Coast Print Pty Ltd Food Hygiene Certificates x 500, Business Cards 936.04

EFT15026 20.03.2012

CEDA (Committee For Economic Development Of Australia)

Business Membership WA Subscription 01/01/2012 - 31/12/2012 2,640.00

EFT15027 20.03.2012 Construct Engraving

Plaque For Admin Office Annex To Acknowledge Funding Partners And Opening Of Building 192.50

EFT15028 20.03.2012 R Cousin Conference Expense - WALGA Workshop Perth 113.10

EFT15029 20.03.2012

Department Of Environment & Conservation

7 Mile Waste Disposal Facility License Renewal 2012 18,667.37

EFT15030 20.03.2012 E & MJ Rosher Pty Ltd Gearbox 1,922.00

EFT15031 20.03.2012 Environmental Health Australia (WA) Inc. EHA Annual Conference March 2012 3,135.00

EFT15032 20.03.2012 Jodi Elston Research And Develop Award Submissions For National Local Government Awards 2,610.00

EFT15033 20.03.2012 Elliott Newspaper Group T/as Visibility Event Signage 770.00

EFT15034 20.03.2012 Fortesque Bus Service Pty Ltd

Community Bus Service 01.02.2012 - 29.02.2012 3,174.80

EFT15035 20.03.2012 Fuel Fix Pty Ltd Depot - Repair Diesel Dispensing Handpiece 291.50

EFT15036 20.03.2012 Forrest And Forrest Games

Depot - Soil Analysis And Report - January 2012 1,125.00

EFT15037 20.03.2012 Freestyle Now Wickham & Karratha Jam Session & Karratha Competition - Final Payment 3,885.00

EFT15038 20.03.2012 Gas City Pest Control Cossack Bond Store - Carry Out Written Termite Report 319.00

EFT15039 20.03.2012 Golden Hiabs Transport Slasher From Karratha Airport To Shire Depot In Cowle Road 357.50

EFT15040 20.03.2012 Global Security Management (WA)

Admin Building - Security For SOR New Offices 24/02/2012 264.00

EFT15041 20.03.2012 K Galvin Reimbursement - Travel Allowances 119.25

EFT15042 20.03.2012 Greg Rowe And Associates

Development Services - Consulting Fees - 01.01.2012 To 31.01.2012 17,651.15

EFT15043 20.03.2012 Home Hardware Karratha

RAC, Youth Shed, KAC, Airport - Assorted Tools 1,563.01

EFT15044 20.03.2012 Harvey Norman Targa Laptop Bag For SOR Staff Pool Laptop 460.75

EFT15045 20.03.2012 Hitachi Construction Machinery Air Conditioning Filter 164.19

EFT15046 20.03.2012 Haines Norton (WA) Pty Ltd Supply Of Nuts & Bolts Accounting Manual 275.00

EFT15047 20.03.2012 B Hutchens Reimbursement - Various Receipts For Youth Shed Cafe Stock And Items 217.33

EFT15048 20.03.2012 Integral Development Transformation Project Management Consultancy 17.10.2011 9,745.99

EFT15049 20.03.2012

Inform Communicate Motivate International Pty Ltd (ICMI)

PBFC And Youth Shed Opening - Balance For Opening Ceremony Acts 16,280.00

EFT15050 20.03.2012 Rebecca Jarvis PBFC, KLC And Youth Shed - Consultancy Services 16,620.00

EFT15051 20.03.2012 John King Consultants Conduct Peer Review Of Bowman And Associates Waste Services Report 3,300.00

EFT15052 20.03.2012 Karratha Smash Repairs Tow Red Holden Rodeo From Mystery Road To Shire Depot 220.00


Page 46


EFT15053 20.03.2012 Keyspot Services Name Badge 18.50

EFT15054 20.03.2012 Karratha Veterinary Hospital Euthanasia Of Feral Cat 15.00

EFT15055 20.03.2012 Karratha Auto Electrics Install Battery Isolator Kit 1,433.39

EFT15056 20.03.2012 Komatsu Australia Pty Ltd Air Conditioning Filter 706.68

EFT15057 20.03.2012 Kinetic Health Group Pty Ltd 7 Mile Waste - Staff Vaccinations 442.20

EFT15058 20.03.2012 Karratha Newsagency - Admin Office Account

Admin Building - Newspapers 30.01.12 To 03.03.2012 70.25

EFT15059 20.03.2012 Karratha Newsagency - Dampier Library Account

Dampier Library - Magazines 01.02.12 To 29.02.12 30.75

EFT15060 20.03.2012 Liftmec Pty Ltd Transport Loader From Shire Depot To 7 Mile Waste 880.00

EFT15061 20.03.2012 Landgate GRV Interim Valuations 5,532.26

EFT15062 20.03.2012 LGIS Property Insurance - Office Annexe - Contents 27.01.12 - 30.06.12 475.96

EFT15063 20.03.2012 C Longmore Travel Allowances - Meetings & Conferences 1,385.85

EFT15064 20.03.2012 Lightning & Surge Technologies KAC - Lightning Detector 1,095.60

EFT15065 20.03.2012 Macdonald Johnston Engineering Depot - Rear Broom Sweep 1,216.36

EFT15066 20.03.2012 Pilbara Motor Group (Moxham Motors) Switch Panel 168.19

EFT15067 20.03.2012 Media Monitors Australia Pty Ltd Media Monitoring Service 01.03.12 To 31.03.12 478.26

EFT15068 20.03.2012 Metalcom Tyre Bin Service - Wickham Transfer Station 462.00

EFT15069 20.03.2012 B Moxham Reimbursement - Various Receipts For Food Items Socks and Small Cafe Equipment 422.47

EFT15070 20.03.2012 Managerial Resource Training

OHS for Manager / Supervisors Training Package 14,467.20

EFT15071 20.03.2012 Pilbara News Advertising 7,374.00

EFT15072 20.03.2012 Redwave Media Ltd Advertising 5,500.00

EFT15073 20.03.2012 Northwest Copier & Fax Services Canon Printer, Monthly Copier Usage Charges 13,387.09

EFT15074 20.03.2012 Broadcast Australia Pty Ltd

Facilities Leasing - Self Help - Power Recovery Mount Welcome - 08.12.2011 - 11.01.2012 989.66

EFT15075 20.03.2012 North West Tree Services Cattrall Park - Wood Chips 3,850.00

EFT15076 20.03.2012 Netregistry Pty Ltd Domain Hosting Renewals 110.00

EFT15077 20.03.2012

Neverfail Springwater Pty Ltd - HR Office Account HR - 15L Water Refill Bottles 166.90

EFT15078 20.03.2012 National Foodservice Equipment PBFC - Cafe Equipment For Set-up 7,835.34

EFT15079 20.03.2012

Neverfail Springwater Pty Ltd - 7 Mile Waste Account 7 Mile Waste - 15L Water Refills 264.05

EFT15080 20.03.2012 Orica Australia Pty Ltd No 1 Bulgarra Waste Water Plant - 920Kg Chlorine Cylinder 7,966.75

EFT15081 20.03.2012 Peerless Jal Pty Ltd Floor Pads 42.49

EFT15082 20.03.2012

Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Asphalt 2,006.40

EFT15083 20.03.2012 Pilbara Distributors KAC Kiosk Stock 555.34

EFT15084 20.03.2012 Pirtek Hose Assembly 1,556.43

EFT15085 20.03.2012 The Paper Company Of Australia Pty Ltd Pallet Of A4 Paper 1,009.80

EFT15086 20.03.2012 Pilbara TAFE Course Fees - Cert IV Human Resources Traineeship 99.16

EFT15087 20.03.2012 Pilbara Copy Service Karratha Airport - Photocopier Usage January And February 2012 1,067.83

EFT15088 20.03.2012 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising 4,960.97

EFT15089 20.03.2012 Pilbara Regional Council Contributions Member Councils - Quarters 2 3 And 4 Projects 63,514.44

EFT15090 20.03.2012

Pilbara Access Management Solutions WA

7 Mile Waste - Hire Of Scaffolding 30.01.2012 - 26.02.2012 726.00

EFT15091 20.03.2012 D Pentz Conference Expense - Perth Meetings 28/03/12 - 30/03/12 D Pentz 218.15


Page 47


EFT15092 20.03.2012 Pindan Contracting Pty Ltd

Refund For Overpayment Of Fees - Lot 210 Harding River Cooya Pooya 85.00

EFT15093 20.03.2012 Red 11 Pty Ltd Rugged Workshop Laptop 2,401.12

EFT15094 20.03.2012 Rosscrae International Planning And Coaching Meeting 21.12.2011 4,290.00

EFT15095 20.03.2012 Amcap (Formerly Skipper Truck Parts) Air Filter Primary 334.91

EFT15096 20.03.2012 Statewide Bearings Vee Belts 342.50

EFT15097 20.03.2012 Kmart Karratha The Youth Shed - Playstation 3 Consoles, Admin Annex - Cleaning Supplies 1,961.50

EFT15098 20.03.2012 Sigma Chemicals 15 Ltr Pool Floc Clarifier 865.25

EFT15099 20.03.2012 Scarboro Painting Services Pty Ltd

Youth Shed - Painting Of Fascias, Depot - Grounds And Carpark Line Marking 13,101.00

EFT15100 20.03.2012 Sunny Sign Company Pty Ltd Hand Rails 324.06

EFT15101 20.03.2012 Broometown Holdings T/a Subway Karratha Catering 154.00

EFT15102 20.03.2012 Statewide Turf Services Karratha Airport - Brush Cutting Drainage & Open Spaces, Mow Open Areas 54,360.78

EFT15103 20.03.2012 Swoon Design Studio Shopping Centre Display Design - From Mining Town To Major City 624.25

EFT15104 20.03.2012 Steel Cap Recruitment 7 Mile Waste, HR, KEC And Depot Labour Hire 14,588.82

EFT15105 20.03.2012 Sabar Parking Service Pty Ltd

Karratha Airport - Remote Customer Service Agreement For Paid Parking System - 01.03.12 To 31.03.12 2,200.00

EFT15106 20.03.2012 P Shah Refund Of Relocation Expenses 1,786.40

EFT15107 20.03.2012 Statcom Systems Karratha Airport - Filing Cabinet 3,184.50

EFT15108 20.03.2012 Schneider Electric Buildings Aust. Pty Ltd

KEC - Preventative Maintenance 01.07.11 To 31.12.11 3,498.00

EFT15109 20.03.2012

State Library of WA (Office of Shared Services) Roebourne Library - Lost And Damaged Books 125.40

EFT15110 20.03.2012 Tennant Australia Pty Ltd Ignition Switch 138.49

EFT15111 20.03.2012

Karratha Timber & Building Supplies (formerly Versatile) Maintenance Items 212.30

EFT15112 20.03.2012 Westrac Equipment Pty Ltd Kit Sensor 91.27

EFT15113 20.03.2012 Wickham Newsagency Wickham Library - Magazines And Newspapers February 2012 246.05

EFT15114 20.03.2012 Woolworths (WA) Ltd TTI Kiosk And Youth Shed Kiosk Stock 534.61

EFT15115 20.03.2012 Wormald Australia Pty Ltd

Karratha Airport - Supply And Install Pump To Hydrant System, Monthly Hydrant System Maintenance 6,594.88

EFT15116 20.03.2012 Wilsons Sign Solutions

Baynton West Family Centre - Unveiling Lectern For Official Opening, Youth Shed - Hire Of Plaque Stand 352.00

EFT15117 20.03.2012 West-Sure Group Karratha Airport - Cash In Transit Service - February 2012 4,647.50

EFT15118 20.03.2012 Wraight's Lawn Care Shire Housing - Mow Lawns And Repair Reticulation 1,804.00

EFT15119 20.03.2012 Webset Security Karratha Airport - Contracted Security Services 27.02.12 To 11.03.12 15,749.80

EFT15120 20.03.2012 Hayley Welsh - Illustrator Pam Buchanan Family Centre Opening - Illustration Workshops 710.00

EFT15121 20.03.2012 Yakka Pty Ltd Uniforms 1,141.71

EFT15122 21.03.2012 Australian Taxation Office BAS February 2012 190,072.00

74798 01.03.2012 Western Power Karratha Airport - Provision Of Electrical Equipment For Power Upgrade 827,088.75

74799 02.03.2012 Shire Of Roebourne Payroll Deductions 2,531.86

74800 02.03.2012 Shire Of Roebourne Payroll Deductions 763.26

74801 02.03.2012 Australian Services Union (ASU/MEU Div.) Payroll Deductions 583.20

74802 02.03.2012 Lgrceu Payroll Deductions 130.50

74803 02.03.2012 Australian Super Superannuation Contributions 5,940.18

74804 02.03.2012 Colonial First State Firstchoice Super Superannuation Contributions 2,126.00

74805 02.03.2012 AMP Flexible Lifetime Superannuation Fund Superannuation Contributions 1,256.95

74806 02.03.2012 HostPlus Superannuation Contributions 822.99


Page 48


Superannuation

74807 02.03.2012 Mtaa Superannuation Fund Superannuation Contributions 289.76

74808 02.03.2012 MLC Nominees Pty Ltd Superannuation Contributions 849.38

74809 02.03.2012 MLC Masterkey Superannuation Superannuation Contributions 867.45

74810 02.03.2012

Navigator Australia Limited (Aviva Investment Services) Superannuation Contributions 1,580.61

74811 02.03.2012 Rest Superannuation Superannuation Contributions 2,075.81

74812 02.03.2012 Superwrap Personal Super Plan Superannuation Contributions 370.35

74813 02.03.2012

AustralianSuper ( Westscheme Division )DO NOT USE - USE FA289 Superannuation Contributions 786.88

74814 02.03.2012 Shire Of Roebourne Petty Cash 1,172.00

74815 02.03.2012 Telstra Corporation Ltd Video Conference Phone Charges - 14/02/12 - 13/03/12 677.71

74816 02.03.2012 Cheque Overrun 0.00

74817 02.03.2012 Horizon Power Electricity Usage For Airport And Other Shire Facilities 182,839.42

74818 02.03.2012 Water Corporation SOR Standpipes - Water Usage 2,198.70

74819 06.03.2012 Eaton Building Vehicle Crossover Subsidies 1,476.75

74820 06.03.2012 Mantra On Murray Accommodation - Perth Conferences 1,295.00

74821 06.03.2012 Horizon Power Electricity Charges 592.55

74822 06.03.2012 Wickham Volunteer Fire Brigade Hazard Reduction Burn 1,500.00

74823 06.03.2012 Cradle Resources Pty Ltd Rates refund for assessment A78889 575.23

74824 06.03.2012 Lisa Campbell Refund - Indoor Cricket Program Cancelled 72.00

74825 06.03.2012 International Exploration Ltd Rates Refund For Multiple Assessments 95.95

74826 06.03.2012 J-Corp Pty Ltd T/a BGC Modular Rates Refund For Assessment A88780 257.26

74827 06.03.2012 McLeods & Co Barristers And Solicitors Legal Advice 680.24

74828 06.03.2012 JD Lepper Refund Of P2767 - Application Withdrawn 135.00

74829 06.03.2012 Pilbara Multicultural Association Community & Cultural Funding - July 2011 1,000.00

74830 06.03.2012 K Richardson Vehicle Crossover Subsidy - A88444 371.25

74831 06.03.2012 JF Soter Rates Refund For Assessment A14366 2,869.74

74832 06.03.2012 State Resources Pty Ltd Rates refund for assessment A88647 19.21

74833 06.03.2012 T Shepley Refund - Indoor Cricket Program Cancelled 64.00

74834 06.03.2012 M Stretton Refund - Indoor Cricket Program Cancelled 72.00

74835 06.03.2012 K Verbeet Refund Of Group Fitness Membership Due To Injury 190.00

74836 08.03.2012 Telstra Corporation Ltd Mobile Phone Charges 22.02.2012 - 21.03.2012 8,681.68

74837 14.03.2012 Australia Post Postage Charges For February 2012 - Admin Office 1,607.79

74838 14.03.2012 Telstra Corporation Ltd PBFC, Cossak Phone Charges And Line Rentals 25/02/12 - 24/03/12 275.06

74839 14.03.2012 Horizon Power Electricity For Karratha Street Lights, Youth Shed, Other Shire Parks And Ovals 42,018.79

74840 16.03.2012 Mantra On Murray Accommodation - Museums Australia National Conference 1,110.00

74841 16.03.2012 Nickol Bay Speedway Club

Bucks For Bags Donation On Behalf Of CARE For Clean Up On 04/03/12 2,820.00

74842 16.03.2012 Shire Of Roebourne Payroll Deductions 3,690.30

74843 20.03.2012 Australia Post Renewal Of Post Office Boxes 467.50

74844 20.03.2012

Building And Construction Industry Training Fund (BCITF) BCITF Receipts - February 2012 26,733.28

74845 20.03.2012 Dampier Primary School Bucks For Bags Donation For Clean Up - 04.03.2012 (50 Bags) 300.00

74846 20.03.2012 Telstra Corporation Ltd Admin Building Phone Charges 8,305.31

74847 20.03.2012

3 Hutchison Telecommunications Aust.

SES Messaging Service - 26.02.2012 To 25.03.2012 180.71

74848 20.03.2012 Horizon Power Electricity Charges 10,012.61


Page 49


74849 20.03.12 Cheque Overrun 0.00

74850 20.03.2012 Water Corporation Water Usage KAC, Admin Office, Gus Jager Oval, Karratha Airport, Other Shire Parks 34,921.25

74851 20.03.2012 Collins Booksellers Karratha Dampier Library - Purchase Of Books 367.43

74852 20.03.2012 Builders Registration Board of WA BRB Receipts - February 2012 2,871.45

74853 20.03.2012 EA Bradshaw Rates Refund For Assessment A2410 110.52

74854 20.03.2012 Dampier Volunteer Fire And Rescue Service

Fuel Reduction Burn - Dampier Area As Approved By FESA 5,000.00

74855 20.03.2012 Ferro Metals Australia Pty Ltd Rates refund for assessment A78660 62.14

74856 20.03.2012 Fox Resources Ltd Rates Refund For Assessment A78284 7.23

74857 20.03.2012 S Krause

Refund Of Stall Holders Application Fee - Stalls No Longer Accepted For Dreamers Hill Original Receipt # 200732 35.00

74858 20.03.2012 McLeods & Co Barristers And Solicitors Legal Advice - Various Matters 28,069.19

74859 20.03.2012 Repco Auto Parts Workshop - Heavy Duty Jack 2.0 Tonne 192.50

74860 20.03.2012 Target Australia Pty Ltd The Youth Shed - Purchase Of Socks 254.50

74861 20.03.2012 Toll Properties Pty Ltd Refund - Overpayment Of Fees Lot 108 Exploration Drive 180.00

74862 20.03.2012

Woodhouse Legal Solicitors & Legal Consulting Legal Advice - Leases 3,532.21

74863 20.03.2012 R Williams Reimbursement - Change Not Given From Airport Parking Pay Station 70.00

74864 21.03.2012 Shire Of Roebourne Karratha Airport Car Park Paystation Float 4,500.00

DD15218.1 15.03.2012 SG Fleet Australia Pty Ltd Monthly Vehicle Lease Payment 10,825.59

7,533,129.79

01.03.12 Shire Of Roebourne Payroll F/E 29.02.12 546,782.03

09.03.12 Shire Of Roebourne Wages 24,072.92


15.03.12 Shire Of Roebourne Payroll F/E 14.03.12 552,452.36


1,289,751.75

8,822,881.54


Page 50


Page 51

9.3 REVIEW OF RESERVE PURPOSES

File No: FM.44

Responsible Executive Officer: Director Community & Corporate Services

Reporting Author: Executive Manager Financial Services


Applicant/Proponent: Nil


Attachment(s) Nil

PURPOSE For Council to consider a review/change in purpose of Reserves in accordance with the provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996 for inclusion in the 2011/12 Annual Financial Report and 2012/13 Budget. BACKGROUND In accordance with Local Government Act 1995 Section 6.11: 'where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such purpose.' Council Officers have reviewed the current purpose of Reserves as part of the initial budget

deliberation and have recommended the following changes to reserve purposes as well as

recommended for the creation of additional reserves to assist Council in its financial

management responsibilities.

The following table shows the current reserves Council currently operates, their current purpose and the proposed changes and rationale for any change. TABLE 1 RESERVE PURPOSES

RESERVE CURRENT RESERVE PURPOSE

PROPOSED RESERVE PURPOSE

Estimated Value 30/06/12

EXPLANATORY NOTES

Aerodrome Reserve

The purpose of this reserve is to fund future developments and maintenance of the airport. Any surplus funds generated by the airport are transferred to this reserve.

The purpose of this reserve is to fund the development, operation and maintenance of the Karratha airport inclusive of repayments of borrowings and the funding of employee entitlements.

$12.82m The reserve is funded by the Nett operations and Capital Program of the airport Nett of Council's return on investment. The change in purpose is to provide further transparency as to how the Reserve is operated.

Dampier Drainage Reserve

This reserve is maintained as part of an agreement between Council and Hamersley Iron, The purpose of the reserve is to ensure funds are available for the maintenance of drainage in Dampier. Hamersley Iron contribute $10,000 each year and any surplus funds are placed in the reserve.

This reserve is maintained as part of an agreement between Council and Hamersley Iron, The purpose of the reserve is to ensure funds are available for the maintenance of drainage in Dampier. Hamersley Iron contribute $10,000 each year and any surplus funds are placed in the reserve.

$25,728 No change recommended.


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TABLE 1 RESERVE PURPOSES (continued)




EXPLANATORY NOTES

Plant Replacement Reserve

The purpose of this reserve is to fund the capital purchase of plant and equipment . Council allocates a replacement charge on each job plant is used and these funds are transferred to the reserve.

The purpose of this reserve is to fund the capital purchase of plant and equipment .

$2.03m Council policy to be developed in conjunction with the current Plant Utilisation review and Asset Management strategies to determine the necessary allocations to the reserve for the funding of future plant items.

Walkington Theatre Reserve

The purpose of this reserve is to fund future capital works at the Walkington Theatre.

The purpose of this reserve is to fund the operation and capital works of the Walkington Theatre.

$4,891 To recognise the transfer of operation of the theatre to Council

Workers Compensation Reserve

The purpose of this reserve is to provide Council with sufficient funds to cover its potential liability in regard to the performance based workers compensation scheme to which it is a member. This reserve will continue to build up until Council is satisfied that sufficient liability is covered. It is likely that the benefits of this Reserve will be evident after year 5 of participating in the scheme.

The purpose of this reserve is to provide Council with sufficient funds to cover its potential liability in regard to the performance based workers compensation scheme of Local Government Insurance Services of which the Shire of Roebourne is a member. Funds within the Reserve that become surplus to requirements will be transferred to Council's Employee Entitlements Reserve via way of Council's Annual Budget.

$827,000 Annual discussions are undertaken with Council's insurers to establish how many 'open years' exist for workers compensation claims. On balance $250,000 per open year is utilised as a guide for the Scheme.

Waste Management Reserve

The purpose of this reserve is to fund the replacement and rehabilitation of Waste Management Facilities.

The purpose of this reserve is to fund the development, operation and maintenance of the Council's Waste Management facilities inclusive of repayments of borrowings and the funding of employee entitlements.

$12.56m The reserve is funded by the Nett operations, inclusive of Capital Procurement associated with Council's Waste Facilities.

Infrastructure Reserve

The purpose of this reserve is to fund the replacement of major infrastructure items which includes large buildings and facilities. It is anticipated that these monies will be utilised in the next two years.

The purpose of this reserve to allow for the use of these reserve funds for the enhancement, replacement, refurbishment and purchase of Infrastructure assets or project works of the Shire of Roebourne inclusive of the any associated repayment of borrowings on infrastructure. Project works funded from this Reserve may not necessarily belong to the Shire of Roebourne but must be carried out for the ultimate benefit of the Shire of Roebourne.

$12.09m The change in purpose is to provide further transparency as to how the Reserve is operated.

Housing Reserve

The purpose of this reserve is to fund the replacement of housing.

The purpose of this reserve is to fund the maintenance, refurbishment, replacement and construction of staff housing inclusive of the purchase of land and repayment of borrowings.


Aged Persons Units Reserve

This Reserve is in accordance with the joint adventure agreement with the Department of Housing and Works for future major maintenance/upgrading of the Aged Persons Units.

The purpose of this reserve is to assist in the transfer of Seniors from the current senior’s village on Welcome Road to the new village provisioned by the State Government.

$2,991 No longer required with the transfer of responsibility for Seniors accommodation to the State Government. To be fully expended in the 2011/12 financial year.


Page 53




EXPLANATORY NOTES

Junior Sport Reserve

The purpose of this Reserve is to fund the development of junior sport within the Shire of Roebourne including infrastructure.

The purpose of this Reserve is to fund the development of junior sport within the Shire of Roebourne including infrastructure.


Public Open Space Reserve

The purpose of this reserve is to fund future developments of public open spaces with contributions coming from developers of new subdivisions. The money is to be spent in the locality of the new subdivision.

The purpose of this reserve is to fund future developments of public open spaces funded by proceeds from the undertaking of Land Transactions and Community Contributions received for the purpose of Public Open Space.

$690,000 The change in purpose is to reflect that POS contributions from Developers are now held in Trust in accordance with the Planning and Development Act 2005. Funds held in the reserve are in relation to Major Land Transactions undertaken by the Shire as well as community contributions received for the purposes of POS.

Mosquito Control Reserve

The purpose of this reserve is to fund any future major mosquito control programmes.

The purpose of this reserve is to fund mosquito control programmes inclusive of the purchase of replacement equipment as required.

$3,420 The change in purpose is to provide further transparency as to how the Reserve is operated.

History & Cultural Publications Reserve

The purpose of this reserve is to fund future history and cultural publications. The income is generated from the sale of these publications.

The purpose of this reserve is to fund future history and cultural publications. The income is generated from the sale of these publications.


Medical Services Assistance Package Reserve

The purpose of this reserve is to fund future assistance to Medical Services.

The purpose of this reserve is to fund future assistance to Medical Services in accordance with Council's participation in the Medical Services Incentive Scheme. This is inclusive of retention payments to General Practioner’s in accordance with the Medical Services Incentive Scheme.


Royalties for Regions

Unexpended grant revenues from the State Government's Royalties for Regions programme.

The purpose of this reserve is to hold unexpended grant revenues, and associated interest, from the State Government's Royalties for Regions programme.


Employee Entitlements Reserve

To fund employee leave entitlements when on extended leave, particularly long service leave thereby retaining salary and wages budgets for the funding of replacement staffing during periods of leave.

To fund employee leave entitlements when on extended leave, including long service leave as well as periods of Annual Leave for periods of greater than 4 weeksduration thereby retaining salary and wages budgets for the funding of replacement staffing during extended periods of leave.



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Community Development Reserve

The purpose of this Reserve is to hold Annual Community Association Development Scheme unspent payments each year and to fund approved projects initiated by Community Associations via the Annual Community Association Development Scheme.

The purpose of this Reserve is to hold Annual Community Association Development Scheme unspent payments each year and to fund approved projects initiated by Community Associations via the Annual Community Association Development Scheme.


NEW RESERVES RECOMMENDED

Restricted Funds Reserve

N/A This reserve is for the purpose of holding Unexpended or prepaid Grants (other than Royalties for Regions) and Capital Contributions provided for specific purposes

TBD To assist in the management of funded projects where delivery of the project occurs over multiple financial years.

Carry Forward Budget Reserve - Projects

N/A This reserve is for the purpose of preserving projects funds carried over.

TBD To assist in the management of projects where the delivery of the project occurs over multiple financial years. This may be due to changes in the intended timing of project delivery.

LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to the impact on Council carrying out infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as "Significant" and has implications on assets and future service delivery. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. Reserve funds are an important tool in ensuring Council meets its financial management responsibilities to the community under the auspices of the Local Government Act 1995. COUNCILLOR/OFFICER CONSULTATION The Executive Management Team has been briefed on the intention to review the purposes of the Reserves in their current form to ensure clarity of understanding to readers of Council's Annual Financial Statements and Budget documents. COMMUNITY CONSULTATION Discussions have been held with officers from the Department of Local Government No consultation has been formalised at present, however, if this item is endorsed by Council, Council is required to give one month's local public notice of the proposed change of purpose or proposed use.


Page 55

STATUTORY IMPLICATIONS Local Government Act 1995 Section 6.11 Reserve Funds – establishes the process and requirements around the establishment and changing of purposes of reserves. Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS No financial implications occur as an immediate result of consideration of this item. The intent is to provide clarity as to the purpose of reserves and their operation. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create

aesthetically attractive and liveable towns which will develop into more diverse and balanced communities.”

Objective - Creating aesthetically attractive and vibrant towns. Building capacity, capability and partnerships across the community. Initiatives - Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of the upkeep of homes, businesses and public space throughout the Shire. Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objective - Meeting the set service standards.

Focusing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while diversifying our

economic base.” Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit.

RISK MANAGEMENT CONSIDERATIONS Reserves play a vital role in minimising financial risk to Council through the setting aside of funds for specific future purposes. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues Council will be considering the purpose of Reserves that are utilised for Community Purposes, for example the Junior Sports Reserve. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



Page 56

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.11 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE the proposed change of purposes and establishment of new reserves as contained within 'Table 1 Reserve Purposes' with amendment;

2. INSTRUCT the Acting Chief Executive Officer to provide one month's local public notice of the proposal for the change of purposes and establishment of reserves as contained within 'Table 1 Reserve Purposes' with amendment; AND

3. INSTRUCT the Acting Chief Executive Officer to report back to Council at

the 21 May 2012 Ordinary Council Meeting for the review of submissions in finalising any change to the purpose of reserves or establishment of new reserves as contained within 'Table 1 Reserve Purposes' with amendment.

Option 3 That Council by SIMPLE Majority pursuant to Section 6.11 of the Local Government Act 1995 RESOLVES to NOT ENDORSE the proposed change of purposes and establishment of new reserves as contained within 'Table 1 Reserve Purposes' with amendment;

CONCLUSION It is prudent for Council to review the purpose of its reserves to ensure they meet the current operational and strategic requirements of Council in future years. The proposed changes in the purpose of reviews will provide greater clarity to Council Officers in the development of Council's 10 year Long Term Financial Plan, as well as providing greater clarity to the community as to the intended purpose and utilisation of reserve funds.


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That Council by SIMPLE Majority pursuant to Section 6.11 of the Local Government Act 1995 RESOLVES to:

1) ENDORSE the proposed change of purposes and establishment of

new reserves as contained within 'Table 1 Reserve Purposes';

2) INSTRUCT the Acting Chief Executive Officer to provide one month's local public notice of the proposal for the change of purposes and establishment of reserves as contained within 'Table 1 Reserve Purposes'; AND

3) INSTRUCT the Acting Chief Executive Officer to report back to

Council at the 21 May 2012 Ordinary Council Meeting for the review of submissions in finalising any change to the purpose of reserves and/or establishment of new reserves as contained within 'Table 1 Reserve Purposes'.


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9.4 REQUEST FOR WAIVER OF RATES - NGARLUMA NGURRA PTY LTD

File No: RV.1


Reporting Author: Financial Services Accountant


Applicant/Proponent: Ngarluma Ngurra Pty Ltd


Attachment(s) 1. Ngarluma Ngurra Pty Ltd Letter 29 February 2012

2. Rates & Interest - Properties in NASH Development, Roebourne

PURPOSE To present to Council a request from Ngarluma Ngurra Pty Ltd to waive rates in relation to Stage 1A of the Nash Development until property titles are issued. BACKGROUND In November 2011, the title for Lot 589 Cleaverville Road, Roebourne was transferred to Ngarluma Ngurra Pty Ltd which has subsequently been subdivided into 61 lots (Stage 1A of the Nash Development) as approved by the Western Australian Planning Commission. Title for the 61 individual lots (formerly Lot 589 Cleaverville Road) will be issued pending registration of the related Indigenous Land Use Agreement (ILUA). The issuing of individual titles is anticipated in May 2012. In January 2012, having received an interim valuation roll from Landgate, Council Officer’s raised interim rates notices in regards to the subdivision of which the request for a waiver of rates until such time full title has been received. Section 1.1 (d) (i) of Landgate’s Valuation Policy states that when property is subdivided and approved by the Western Australian Planning Commission (WAPC) then Landgate is obliged to provide a GRV from the date of approval by WAPC. Landgate has provided an effective date of 1/12/2011. Subsequently Council Officer’s in accordance with Sections 6.39(2) and 6.40 of the Local Government Act 1995 have exercised their responsibility to raise interim rates. Provision is made within the Local Government Act 1995 for Council to consider the waiving of rates by way of concession or the write off of an amount. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to the impact on Council carrying out infrastructure projects and operational services identified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” and has implications on assets and future service delivery.


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It could likely to establish a precedent for future rating of subdivisions undertaken under similar circumstances. COUNCILLOR/OFFICER CONSULTATION Consultation has occurred with the Acting Chief Executive Officer and Director Community and Corporate Services. COMMUNITY CONSULTATION Discussions have been undertaken by Council Officer's with Landgate Valuation Services to query the rateability as titles have not been registered. Council Officers have corresponded with Ngarluma Ngurra Pty Ltd staff members and have advised verbally and via email that despite objection to the payment of rates, rates remain due and payable pursuant to Section 6.81 of the Local Government Act 1995. Preliminary discussions have occurred between Steven Dhu, solicitor for Ngarluma Ngurra Pty Ltd and Council's Chief Executive Officer. STATUTORY IMPLICATIONS Local Government Act 1995 Section 6.12(1(c)) Power to Write Off Debts Section 6.39 (2) Amending Rate Records Section 6.40 Effect of amendment of rate record Section 6.44 Liability for rates or service charges Section 6.47 Concessions Section 6.49 Agreement as to payment of rates and service charges Section 6.51 Penalty Interest on late payment of Rates Section 6.76 Grounds of Objection Section 6.81 Objection Not to affect liability to pay rates or service charges Valuation of Land Act 1978 (WA) Section 23 Interim valuations POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The interim rates levied on the 61 NASH assessments total $39,902 for 2011/12. Consideration of a waiver of rates until the registration of the ILUA for the NASH Development would reduce rates revenue by $34,188 based on an approval date of May 2012. Interest is currently accruing at 11% PA on the outstanding balance. The due date for payment of interim rates of $39,902 was 20/02/2012. This amount is due and payable in accordance with Section 6.81 of the Local Government Act 1995. Council's current forecast surplus/(deficit) to 30 June 2012 is presently a deficit of ($19,901). Council should also consider that if the registration is delayed substantially, this could also impact 12/13 rates revenue.


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STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #2 Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives Meeting the set service standards. Initiatives Set service standards and regularly review to ensure they reflect the communities priorities. Continually review and streamline key work practices and work processes. Priority 2011/12 Seek partners to deliver community requirements. Develop and review the Shire's Forward Financial Plan. Key Goal #3 Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objective Developing a financially sustainable revenue stream. Encourage downstream processing and value adding. Initiatives Establish formal relationships with industry partners to maximise community benefit. Priority 2011/12 Progress the development of a Local Planning Strategy for the Shire.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues In order to equitably distribute Council's rate base it is essential that all sectors of the community pay rates on a comparable basis. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no current relevant precedents. Should Council decide to waive interim rates levied on Stage 1A of the NASH Development, a precedent may be set for subsequent NASH developments and for future developments within the Shire such as the Lazy Lands initiative and the Mulataga Precinct. Some of the blocks within the NASH development are currently under construction. While it is acknowledged that Ngarluma Ngurra Pty Ltd provides many valued community services, housing for residential purposes is not typically recognised as a purpose considered for the provision of a rates concession or waiving of rates. Council has previously provided concession for residential houses specifically provided for the provision of crisis care. Concession has also been provided to owners of freehold land in Cossack, although in this instance the land is not able to be developed.


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DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council, having considered the request from Ngarluma Ngurra Pty Ltd for the waiver of rates on the NASH Development formerly known as Lot 589 Cleaverville Road in Roebourne, by SIMPLE Majority pursuant to Section 6.47 of the Local Government Act 1995 RESOLVES to:

1. NOT WAIVE rates against Lot 589 Cleaverville Road, Roebourne;

2. NOT WRITE OFF interest against Lot 589 Cleaverville Road, Roebourne; and

3. POSTPONE the payment of outstanding interest charges until June 2012.

Option 3 That Council, having considered the request from Ngarluma Ngurra Pty Ltd for the waiver of rates on the NASH Development formerly known as Lot 589 Cleaverville Road in Roebourne, by ABSOLUTE Majority pursuant to Section 6.47 and Section 6.12 (1(c)) of the Local Government Act 1995 RESOLVES to;

1. WAIVE the payment of rates; and

2. WRITE OFF penalty interest in relation to Stage 1A of the Nash Development until

titles are issued.

CONCLUSION Council’s Officers have ensured that they have met their responsibilities in accordance with the Local Government Act 1995 and have correctly applied rating principles to rateable land within the Shire of Roebourne. Council Officers are recommending that Council do not approve any rate concessions on the property in question. Furthermore, this has raised awareness of the possible impacts of rating future land developments in a region that is experiencing significant growth.

OFFICERS RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 6.44 and 6.47 of the Local Government Act 1995, having considered the request from Ngarluma Ngurra Pty Ltd for the waiver of rates on the NASH Development formerly known as Lot 589 Cleaverville Road in Roebourne, RESOLVES to NOT APPROVE a waiver of the payment of rates and interest in relation to Stage 1A of the Nash Development.


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10 COMMUNITY AND CORPORATE SERVICES

10.1 ADOPTION OF REVISED MEDICAL SERVICES INCENTIVE SCHEME

File No: CS.58; EG/10/3

Responsible Executive Officer: Director Corporate and Community Services

Reporting Author: Project Officer Community Services




Attachment(s) Nil

PURPOSE For Council to endorse the proposed new model for the Medical Services Incentive Scheme, to be implemented from 1 July 2012 and expire December 2014. BACKGROUND At the December 2011 Ordinary Meeting Council resolved to (Resolution 151918)

That Council by Simple Majority in accordance with the Local Government Act 1995 RESOLVES to:

1. EXTEND the current MSIS Memorandum of Understanding for a further six months until

June 2012, to allow time for a new program to be developed and agreed upon by the Industry Partners.

2. DEVELOP a scope of works and SEEK Expressions of Interest for the management of the

new revised MSIS Program as a Contractor to the MSIS Partners.

3. PROVIDE in-principal support to deliver a revised MSIS program for a further three year term (2012, 2013, 2014) under the proposed model to offer housing and a limited Home Ownership Benefit Scheme (to be developed further) as identified in the Virtual Health Report (2012).

Based on the recommendations of the Virtual Health report and after consultation between the MSIS Partners it is proposed that the following model be adopted and the pros and cons have been outlined below as a summary of the recommendations.


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VIRTUAL HEALTH RECOMMENDATIONS 1. Changing the name from Medical Services Incentive Scheme to Medical Services

Equalisation scheme (MSES). This change is about a philosophical change to the MSES, driving focus toward lowering the barriers to GP’s practising in Karratha, rather than incentivising them only once they are here.

2. Benchmark the rent paid for the MSIS houses to that paid within the Government Regional Officers Housing program, or similar. This would also include applying a user-pays policy to utilities.

3. Introducing an annual allowance for participating GP’s to offset the cost of return airfares to Perth or other major Australian capital for themselves and their dependents for the purpose of recreational leave.

4. Discontinuing the current financial incentive of $50,000 over five years’ service. 5. Seeking alternative, more well equipped organisations to provide the meet and greet

service and the social and family support components of MSIS and connecting doctors to these service providers.

6. Simplify the governance of MSIS. 7. Approach an external agency to manage MSIS. 8. Establish a commercial relationship between the MSIS partners and administrator

which includes clear performance indicators and reporting requirements. 9. Seek the agreement of the General Practises to support MSIS objectives relating to

billing and opening hours.

PROS

“Equalisation” focuses the scheme to

be about lowering the barriers to entry

and long term stay.

Creates and equal playing field for the

MSIS participants. Rather than the

benefit being the lower rent that’s paid

for housing, the benefit is simply the

provision of housing with a rent

significantly lower than market rate.

CONS

“Incentive” focuses the scheme on

being about reward.

Not all the housing provided through

MSIS is of the same standard or type so

standardising the rent payable may not

be well received by current MSIS GPs.

GPs currently in MSIS will have rental

increases to bring it up to the same

level as the Government Regional


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Rent being paid by the Practises

creates a revenue opportunity to fund

the other elements of MSIS such as the

travel allowance.

Awards GPs for every year of service,

rather than only at a three and five year

milestone.

Provides the opportunity for GPs to

bring their families/friends to the Shire

through the travel allowance if they are

not already living here and may

encourage a permanent relocation

here.

Travel allowance is easy to administer

as it would be a single annual payment

directly to GPs.

Establishing clear KPI’s with an

administrator makes analysing the

success of the scheme easier and more

accurate.

Utilising the services of an external

administrator provides the opportunity

to appoint an organisation with the

expertise to deliver added value to the

stakeholders.

Officer’s Housing (GROH).

The travel allowances will cost the

scheme up to $80,000 per annum in

cash payments, however this amount

should be funded through the collection

of rent.

Following discussion between the MSIS Partners about the recommendations made in the Virtual Health report, a new contracting arrangement was devised that would contract the MSIS between the Partners and the Corporate Practises, rather than the ten individual doctors. This arrangement was agreed upon as it would result in many of the Virtual Health recommendations being more easily delivered; specifically the simplifying of governance, eligibility criteria, administration of the scheme and a closer engagement with the Practises who are the organisations responsible for attracting and retaining doctors within their businesses. The key change in the revised Scheme as proposed in this report is to shift the contract to be between the Partners and the Practices – who then utilise the benefits of the Scheme to attract doctors to the Shire. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is deemed as significant. Should the Council decide not to endorse the Officers recommendation it will mean the MSIS program does not continue, jeopardising the stability of the number of GPs practising in the Shire. Furthermore, for Council not to endorse the Officers recommendations it will result it a significant impost on Officers workload and Shire resourcing.


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COUNCILLOR/OFFICER CONSULTATION Councillors were invited to attend the presentation by Virtual Health made to the MSIS Partners in October 2011. In addition, the recommendations were presented as part of the December 2011 Ordinary Council Meeting Agenda Report on the extension of the MSIS. COMMUNITY CONSULTATION Consultation has taken place with the GPs via the Virtual Health review. Following the Virtual Health report and recommendations, consultation has occurred with the Corporate Practices to establish their willingness in being the contracted party with the MSIS Partners in order for them to utilise the benefits offered through the MSIS to recruit GPs to the Shire. Additional consultation occurred with Pilbara Health Network to establish their interest in making a submission to be administrators of the Scheme. Their advice was also sought as to the implications of contracting the Practices rather than the individual GPs to the Scheme as part of the revision. Feedback from Pilbara Health Network is that contracting the Practices will deliver on a range of the Virtual Health recommendations including simplifying the governance, streamlining the administration and delivering closer engagement with the Practices. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Based on the proposed model as outlined above the financial implications are as follows:

MSIS Annual Cash Flow based on 10 GPs participating

INCOME – per annum

Rent at GROH rates of $200 per week x 10 MSIS houses $104,000

EXPENDITURE – per annum

Program Management (estimate only, seeking EOI) $50,000

Travel Allowance – based on maximum payable $80,000

Provision of ten houses by Partners (Rio Tinto x 4, Woodside x 4, SoR x 2)

In-Kind

Advertising Materials $20,000 No allowance for the cost of providing or maintaining housing has been included.

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services

Initiatives - Ensure there is sufficient and appropriate planning available to consistently delivery the agreed service standards.

Continually review and streamline key work practices and work processes. Priorities - Seek partners to delivery community requirements.

RISK MANAGEMENT CONSIDERATIONS Should the Officers Recommendations not be approved, the risk is that there may be a significant decrease in the number of GPs servicing the community within the Shire. Should the Corporate Practices not be able to attract and retain GPs in the area, their business’s become unviable and they may choose to leave the area completely.


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ISSUES Economic Issues MSIS’s main objective is to retain general practitioners within the Shire. If this basic service is lost or diminished it will impact on the regions ability to attract workforce, which in turn can impact on the output of local business. Through the proposed model of contracting the Corporate Practices into MSIS who then contract GPs to MSIS, will deliver a greater quantity of face-to-face appointments and ‘extended hour’ appointments for the community to access. Social Issues If the MSIS program is withdrawn there is a potential impact on the community’s access to general practitioners. This would lead to a loss of amenity for people residing and working in the region and may lead to people moving out of the area, impacting on workforce and regional businesses. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY MSIS is currently administered by the Shire. However the proposed MSIS model is to be administered through a third-party organisation, therefore reducing load on Shire Officers and resources.

RELEVANT PRECEDENTS The current MSIS MOU (signed in 2006) committed local government and industry to a partnership over five years aimed at attracting and retaining high quality private practice general practitioners. DELEGATED AUTHORITY The Officer recommends that delegation be given to the Acting Chief Executive Officer providing the ability to appoint an external administrator to manage MSIS on behalf of the Partners. VOTING REQUIREMENTS Absolute Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to SECTION 3.18 of the Local Government Act 1995 RESOLVES to NOT APPROVE the Officers recommendation and provide direction as to an alternative outcome. Option 3 That Council by SIMPLE Majority pursuant to SECTION 3.18 of the Local Government Act 1995 RESOLVES to WITHDRAW from the arrangement after June 2012 . Option 4 That Council by SIMPLE Majority pursuant to SECTION 3.18 OF the Local Government Act 1995 RESOLVES to

1. DEFER it’s decision pending further negotiations between stakeholders;

2. REQUEST a report from Officer’s for the May 2012 Ordinary Council Meeting.

CONCLUSION The MSIS Partners, after consultation with the Corporate Practises, GPs, Pilbara Health Network and in consideration of the recommendations of the Virtual Health Report (2011) would like to proceed with adopting the new model for MSIS as outlined in this report. Essentially this new structure will include the following key elements:

The MSIS to be contracted between the MSIS Partners and the Corporate Practises,

who then appoint GPs to participate through the provision of consultation hours to

satisfy the requirements.

MSIS housing rents to be standardised to a maximum of $200 per week, with a user-

pays policy for utilities. These properties are to be leased to the Corporate Practises

with the MSIS GP being the occupants.

The MSIS will pay an annual travel allowance of $4000 for singles/couples or $8000

for GPs with dependants to be used for recreational leave purposes.

Corporate Practises are required to provide data on a quarterly basis with

documentation that the MSIS GPs are delivering the required appointment hours to

the community.

Finally the MSIS request to have the ability to appoint an external administrator to implement and manage the new scheme for the term of two and a half years (December 2014).


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1. IMPLEMENT the nine recommendations from the Virtual Health report into the new Medical Services Incentive Scheme model to be introduced from July 2012 for a two and a half year term expiring on 31 December 2014.

2. Direct the Acting Chief Executive Officer to IMPLEMENT the revised model

for the Medical Services Equalisation Scheme as identified in this report. 3. DELEGATE authority to the Acting Chief Executive Officer the ability to

appoint an external administrator to manage Medical Services Incentive Scheme on behalf of the Partners.


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10.2 ROEBOURNE ADVISORY COMMITTEE MINUTES APRIL 2012

File No: CS.4

Responsible Executive Officer: Director Community And Corporate Services

Reporting Author: Manager Community Services

Date of Report: 4 April 2012

Applicant/Proponent: Roebourne Advisory Committee


Attachment(s) Minutes of Roebourne Advisory Committee meetings held Tuesday 3 April 2012

PURPOSE To present for Council consideration the minutes of the Roebourne Advisory Committee (RAC) meeting held Tuesday 3 April 2012. BACKGROUND A Roebourne Advisory Committee (RAC) meeting was held on Tuesday 3 April 2012. Draft minutes of the meeting are provided as an attachment to this report. A summary of the key matters considered at the meeting were:

Desktop survey completed by the Executive Manager Infrastructure indicated a physical perimeter cordoning off the site of illegal dumping is too extensive to be feasible. A Ngarluma Aboriginal Corporation representative will be invited to the next RAC meeting to discuss alternative courses of action.

ACADS funds were recommended to be allocated in order to provide an additional granite plaque and fund associated engraving costs to update the Roebourne War Memorial. This will commemorate soldiers in campaigns other than the Great War.

Birra Birra ex gratia funds were recommended to be allocated to install a proposed carpark along Roe Road. A small plan and cost was provided by Executive Manager Infrastructure outlining costs of the project and is included in the attachment to this report.

Community feedback is currently being requested regarding the proposed rewording of the Roebourne rock wall. The Roebourne Aboriginal Corporations will be contacted to ensure correct spelling of the wording.

Feasibility of installing a silage waste facility at the Wickham transfer station. Further information to be presented at next RAC meeting.

As no response has been received from the Roebourne Courthouse regarding the presentation of gardens and carpark, the same letter is to be sent to Christian Porter MLA from the Roebourne Advisory Committee.

Manager Integrated and Strategic Planning provided information on the upcoming Open Community Forum. Community members will be able to feed into the new Strategic Community Plan that will provide direction for community priorities and aspirations over the next 10 years.


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Financial position of the RAC and timelines for required expenditure of funds.

Overview of current resolution register

LEVEL OF SIGNIFICANCE The level of significance regarding the Roebourne Advisory Committee minutes is high. In the context of CE8 Significant Decision Making Policy, it directly relates to the Strategic Plan in particular Key Result Areas One and Two – Communities and Delivery of Services respectively. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with various officers as needed in regard to resolving action items on the resolution register. These officers are included as action officers and are responsible for providing relevant feedback on a monthly basis for the Roebourne Advisory Council meetings. In particular, the current proposed projects such as the Roebourne rock wall signage, clean up of Mt Welcome and the car park on Roe Road have all had relevant consultation with the Executive Manager of Infrastructure. The Coordinator of Environmental Health Services has been consulted in regards to the public toilet proposed location. It has been confirmed that a commercial septic system can satisfactorily be located on the site. COMMUNITY CONSULTATION Members of the Roebourne Advisory Committee consult with Community members in Roebourne on a day to day basis and on more specific issues as they come to hand. Consultation is currently occurring in regards to which community events should be supported through the ACADS funding, and applications are to be received from community organisations as soon as possible. The RAC is currently requesting feedback from the community via a public notice on the proposed rewording of the Roebourne rock wall. STATUTORY IMPLICATIONS The Roebourne Advisory Committee is an official committee of Council appointed under Section 5.8 of the Local Government Act 1995. POLICY IMPLICATIONS Consideration will have to be given to Policy CS19 Annual Community Association Development Scheme at future stages of the public toilet facility project. Policy states that ‘All projects must be fully sustainable with limited ongoing costs to the Shire (ie: maintenance).’ FINANCIAL IMPLICATIONS The Roebourne Advisory Council allocated the following amounts to proposed projects through the Birra Birra ex gratia payments and the Annual Community Association Development Scheme (ACADS) funds. As such, these projects will have no unbudgeted financial implications to the Shire:

$27, 173 to update the current Roebourne War Memorial. It is proposed that a

granite plaque be added and names engraved so as to commemorate soldiers in

campaigns other than the Great War. These names will be provided by RAC after


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consultation with the RSL and/or Pilbara Regiment. The RAC have prioritised the

use of this funding as it can not be expended post 30 June 2012.

$40,000 to install a proposed carpark as outlined in the attachment to this report. It

is proposed that the carpark will provide a rest area for caravans and other vehicles

to park in order view the Harding River and surrounding area.

$2,500 to support the community event application submitted by Yothd10. $20,000

is approved to support community events through RAC ACADS funding, and as

such there is no financial implications to Council supporting this event.

STRATEGIC IMPLICATIONS Key Goal One Communities.

Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects, will provide potential business opportunities for suppliers, consultants and community groups within the Shire. Social Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects will improve the social and community amenity of the Town of Roebourne. Environmental Issues Consideration is being given to the environmental impact of the Public Toilet facility proposed for Centenary Park, Roebourne. Cultural & Heritage Issues The RAC provides a conduit to Council on cultural and heritage issues within the community. Implementation of the specified approved projects, including ACADS, will improve the cultural and heritage issues within the Town of Roebourne. The proposed rewording of the Roebourne rock wall will also assist in the promotion of cultural inclusiveness and collective belonging. IMPACT ON CAPACITY Costings for the proposed carpark on Roe Road, as provided by Executive Manager Infrastructure, were presented to the Roebourne Advisory Committee. These costs were based on the Shire of Roebourne providing associated labour with details included in the attachment to this report. As projects have been planned for both the current and forthcoming financial years, the Executive Manager Infrastructure has advised that this project would not be able to be completed by the Shire in the near future. As no timelines have been provided by RAC on when they would like to have this carpark completed, the Officer recommends that the RAC


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plan to coincide the installation of the carpark with the provision of their proposed public toilet facility.

RELEVANT PRECEDENTS As an official committee to Council, minutes for the Roebourne Advisory Committee meetings are regularly presented for consideration. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s Recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Tuesday 3 April 2012.

2. NOT ENDORSE the following recommendations of the Roebourne Advisory

Committee meeting held Tuesday 3 April 2012:

a) Actions identified in the resolution register.

b) The same letter sent to the Roebourne Courthouse in March is to be addressed

and sent to Christian Porter MLA on behalf of the Roebourne Advisory

Committee requesting a response.

c) That the Roebourne Advisory Committee request the remaining 2011/2012

ACADS and Birra Birra funds be rolled over to allow completion of currently

committed projects.

d) $40,000 of the 2011/2012 Birra Birra ex gratia payments be allocated to

installing the proposed car park as per the diagram and costings provided by

the Executive Manager of Infrastructure.

e) That the remaining $27,173 from 2010/2011 ACADS funds be allocated to

adding a plaque and engraving names on the current Roebourne war memorial

so as to commemorate soldiers in campaigns other than the Great War.

f) That the Roebourne Advisory Committee accept the Event Funding application

from Yothd10 and agree to support the event to the value of $2,500 out of the

allocated 2011/2012 ACADS budget.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT RECEIVE the minutes of the Roebourne Advisory Committee meeting held Tuesday 3 April 2012, and request that the Roebourne Advisory Committee reconsider the Agenda items previously presented at the next available meeting, that being 7 May 2012.


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CONCLUSION A Roebourne Advisory Committee Meeting was held on Tuesday 3 April 2012 at the meeting room in the Roebourne Hospital. A summary of the key matters considered at the meeting were:

Desktop survey completed by the Executive Manager Infrastructure indicated a physical perimeter cordoning off the site of illegal dumping is too extensive to be feasible. A Ngarluma Aboriginal Corporation representative will be invited to the next RAC meeting to discuss alternative courses of action.

ACADS funds were recommended to be allocated in order to provide an additional granite plaque and fund associated engraving costs to update the Roebourne War Memorial. This will commemorate soldiers in campaigns other than the Great War.

Birra Birra ex gratia funds were recommended to be allocated to install a proposed carpark along Roe Road. A small plan and cost was provided by Executive Manager Infrastructure outlining costs of the project and is included in the attachment to this report.

Community feedback is currently being requested regarding the proposed rewording of the Roebourne rock wall. The Roebourne Aboriginal Corporations will be contacted to ensure correct spelling of the wording.

Feasibility of installing a silage waste facility at the Wickham transfer station. Further information to be presented at next RAC meeting.

As no response has been received from the Roebourne Courthouse regarding the presentation of gardens and carpark, the same letter is to be sent to Christian Porter MLA from the Roebourne Advisory Committee.

Manager Integrated and Strategic Planning provided information on the upcoming Open Community Forum. Community members will be able to feed into the new Strategic Community Plan that will provide direction for community priorities and aspirations over the next 10 years.

Financial position of the RAC and timelines for required expenditure of funds.

Overview of current resolution register.


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1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Tuesday 3 April 2012.

2. ENDORSE the following recommendations of the Roebourne Advisory Committee meeting held Tuesday 3 April 2012:

a) Actions identified in the resolution register.

b) The same letter sent to the Roebourne Courthouse in March is to be addressed and sent to Christian Porter MLA on behalf of the Roebourne Advisory Committee requesting a response.

c) That the Roebourne Advisory Committee request the remaining 2011/2012 ACADS and Birra Birra funds be rolled over to allow completion of currently committed projects.

d) $40,000 of the 2011/2012 Birra Birra ex gratia payments be allocated to installing the proposed car park as per the diagram and costings provided by the Executive Manager of Infrastructure.

e) That the remaining $27,173 from 2010/2011 ACADS funds be allocated to adding a plaque and engraving names on the current war memorial so as to commemorate soldiers in campaigns other than the Great War.

f) That the Roebourne Advisory Committee accept the Event Funding application from Yothd10 and agree to support the event to the value of $2,500 out of the allocated 2011/2012 ACADS budget.

3. ADVISE the Roebourne Advisory Committee that the timeline for completing the proposed carpark is unknown due to its impact on capacity. External contractors should be considered if they wish to proceed in a shorter time frame.


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10.3 REVIEW COUNCIL COMMUNITY POLICIES

File No: AL/1/2

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Manager Community Facilities


Applicant/Proponent: Not Applicable


Attachment(s) Council Community Policies CS1 – CS19

PURPOSE To present recently reviewed and amended Community Services policies to Council for adoption. BACKGROUND The purpose of Council Policies is to:

Provide clear direction to staff to enable the effective and efficient day to day

management and operation of the Shire of Roebourne;

Enable staff to act promptly in accordance with Council’s requirements but without

continual reference to Council;

Set a guiding direction for the management of the Shire and assist staff and Council

in achieving fair and equitable decision making process;

Enable the community to be aware of the reasoning behind administrative and

Council decisions.

Council are presented with updated policies to review and endorse frequently. Community Services have a number of outstanding policies for Council to review. Under the Local Government Act 1995 Council policies must be reviewed annually. LEVEL OF SIGNIFICANCE Under Council Policy CE8 this report is “Significant” due to the impact on Council and Officers to efficiently operate and coordinate day to day operations, and the impact on future Council Agenda Items.


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COUNCILLOR/OFFICER CONSULTATION The responsible officers have been given an opportunity to review and make appropriate changes to their respective policies. A summary of changes are outlined in the table below.

Council Policy Number Amendment

CS1 – Active Reserve Management Policy

Clarification in Council's assistance to 'spot' mark at commencement of season - not "Line" mark.

CS3 – Bulgarra Oval Future Development

Delete. Bulgarra Sporting Precinct Master Plan is in full effect and near completion. The Policy is no longer required.

CS4 – Recreation Facilities Fees and Charges

Remove reference to individual facilities - replaced by 'all' facilities to allow for provision of new facilities. Remove reference to 75% discount - replaced by ‘as per annual fees and charges process’. Updated policy exclusions.

CS5 – Cyclone action in regard to Recreation

Delete. All recreation facilities have cyclone and emergency plans built into operating procedures. Policy not required.

CS6 – Donations, Sponsorships and Community Grants

Merged with CS20. Delegated Authority to the Chief Executive Officer regarding Annual, Cultural and Sporting Community Grants schemes. Alterations to funding allocations – 25% on commencement.

CS8 – Lighting of Ovals vested in Council

Delete. Cost of lighting is approved every year through Council as per Fees & Charges. Policy not required.

CS10 – Pegs Creek Oval Ball Sports

Delete. Australian Sporting Standards state the level of sport allowed on the oval. This is applied through standard booking processes.

CS14 – Self Supporting Loans

Recreation Advisory Committee has disbanded. Referral is now directly to Council. No application form, simply formal correspondence. Responsible Officer Manager Community Facilities.

CS15 – Disability Access and Inclusion

Disability Inclusion and Access Policy is currently out for public comment.

CS16 – Variation to Operating Hours at Aquatic

Centres

Variation to operating hours widened to include 'operational issues"

CS17 – Graffiti Management Policy

Council will be presented with this policy in June, as it requires further work and discussions across Directorates.

CS19 – Annual Community Association Development

Scheme

Now includes ACADS and Ex-Gratia funds. Alteration to Community ownership of outcomes from funding.

CS20 – Community Grants Scheme

Delete, as it has merged with CS6

The following polices remain unchanged for approval; CS2, CS7, CS9, CS11, CS12, CS13 and CS18. COMMUNITY CONSULTATION No community consultation is required.


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STATUTORY IMPLICATIONS Section 2.7 (2)(b) of the Local Government Act 1995 the role of Council is to;

2.7. Role of council (1)The council — (a) Governs the local government’s affairs; and (b) is responsible for the performance of the local government’s functions. (2) Without limiting subsection (1), the council is to — (a) Oversee the allocation of the local government’s finances and resources; and (b) Determine the local government’s policies.

POLICY IMPLICATIONS The adoption of policies is pivotal to this specific section of Council Agenda Items. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The adoption of Council Policies enables officers to act promptly in accordance with Council’s requirements but without continual reference to Council.

RELEVANT PRECEDENTS There are no relevant precedents. DELEGATED AUTHORITY In relation to Council Policy CS6, alterations suggested through this report include delegated authority to the Acting Chief Executive Officer for the Annual Community Sponsorship, Community Cultural Grant Scheme and Sporting Grants Scheme. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 2.7 and Section 3.18 of the Local Government Act 1995 RESOLVES to not approve revised Community Services policies for the following reasons:

i) _______________________________________

ii) ______________________________________

iii) ______________________________________

CONCLUSION Council Community Services Policies have been reviewed and amended for Council’s adoption. Council policies provide clear direction to staff to enable the effective and efficient day to day management and operation of the Shire of Roebourne. In accordance with the Local Government Act Council policies must be reviewed annually.


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That Council by SIMPLE Majority pursuant to Section 2.7 and Section 3.18 of the Local Government Act 1995 RESOLVES to APPROVE Community Services policies as attached with summarised changes detail in the table below.

Council Policy Number Amendment

CS1 – Active Reserve Management Policy

Clarification in Council's assistance to 'spot' mark at commencement of season - not "Line" mark.

CS3 – Bulgarra Oval Future Development

Delete. Bulgarra Sporting Precinct Master Plan is in full effect and near completion. The Policy is no longer required.

CS4 – Recreation Facilities Fees and

Charges

Remove reference to individual facilities - replaced by 'all' facilities to allow for provision of new facilities. Remove reference to 75% discount - replaced by ‘as per annual fees and charges process’. Updated policy exclusions.

CS5 – Cyclone action in regard to Recreation

Delete. All recreation facilities have cyclone and emergency plans built into operating procedures. Policy not required.

CS6 – Donations, Sponsorships and Community Grants

Merged with CS20. Delegated Authority to the ACTING CHIEF EXECUTIVE OFFICER regarding Annual, Cultural and Sporting Community Grants schemes. Alterations to funding allocations – 25% on commencement.

CS8 – Lighting of Ovals vested in Council

Delete. Cost of lighting is approved every year through Council as per Fees & Charges. Policy not required.

CS10 – Pegs Creek Oval Ball Sports

Delete. Australian Sporting Standards state the level of sport allowed on the oval. This is applied through standard booking processes.

CS14 – Self Supporting Loans

Recreation Advisory Committee has disbanded. Referral is now directly to Council. No application form, simply formal correspondence. Responsible Officer Manager Community Facilities.

CS15 – Disability Access and Inclusion

Disability Inclusion and Access Policy is currently out for public comment.

CS16 – Variation to Operating Hours at

Aquatic Centres

Variation to operating hours widened to include 'operational issues"

CS17 – Graffiti Management Policy

Council will be presented with this policy in June, as it requires further work and discussions across Directorates.

CS19 – Annual Community Association Development Scheme

Now includes ACADS and Ex-Gratia funds. Alteration to Community ownership of outcomes from funding.

CS20 – Community Grants Scheme

Delete, as it has merged with CS6


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10.4 FEE WAIVER REQUEST – KARRATHA AND DAMPIER POLICE GOLF DAY

File No: CR.38

Responsible Executive Officer: Director Corporate and Community Services Reporting Author: Recreation Facilities Project Manager


Applicant/Proponent: Brett Dale Karratha Police


Attachment(s) Nil

PURPOSE To consider a request from Karratha and Dampier Police to waive the applicable Shire of Roebourne hire fees for the use of the Karratha Golf Course for the 2012 Karratha / Dampier Police golf day. BACKGROUND The Karratha / Dampier Police golf day is a bi-annual event conducted by the local Police and used to raise funds which are donated to local community groups and individuals with disabilities that require assistance. The last event in 2010 was attended by 120 people and raised a total of $5950- which was distributed locally. Council supported this event by way of a hire fee waiver. The event is planned for 6 May 2012 at Karratha Golf Club. LEVEL OF SIGNIFICANCE In the context of CE8 Significant Decision Making Policy – this item is considered insignificant as the recommendation incurs a small financial impost on Council. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Acting Chief Executive Officer has delegated authority to provide up to a 50% concession on hire fees for Council facilities and services including the Karratha Golf course. Section 6.12 (1)(b) of the Local Government act provides for Council to waive any fee by simple majority decision. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The normal hire fee for a group booking of this nature is $10 per person; therefore a fee waiver would be in the vicinity of $1200 based on a similar attendance to the 2010 event.


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STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:



Objectives: Facilitating inclusive and engaged communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Council has previously supported this event by way of fee waiver in 2010. DELEGATED AUTHORITY The Acting Chief Executive Officer has delegated authority (Delegation 23) to provide up to a 50% concession on hire fees for Council facilities and services including the Karratha Golf course. VOTING REQUIREMENTS Simple Majority


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1. NOT APPROVE to waive the fee in full of $1200; and

2. APPLY a 50% concession on the fees through delegated authority by the Acting

Chief Executive Officer.

Option 3 That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to NOT APPROVE a fee waive and offer no financial assistance to this event.

CONCLUSION The Karratha / Dampier Police Golf day is to be held on 6 May 2012. Council has previously supported this event by way of a waiver of hire fees. The applicable fee is $10 per person and based on previous attendance would total (approximately) $1200.


That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act, 1995 RESOLVES to APPROVE a waiver of hire fees in full for the hire of Karratha Golf Course for the running of the Karratha / Dampier Police Golf Day on 6 May 2012.


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10.5 HIRE FEE WAIVE REQUEST – KARRATHA AMATEUR SWIMMING CLUB

File No: CR.38 Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Recreation Facilities Project Manager


Applicant/Proponent: Karratha Amateur Swimming Club


Attachment(s) Nil

PURPOSE To consider a request from the Karratha Amateur Swimming Club to retrospectively waive the applicable lane hire and entrance fees for the use of the Karratha Aquatic Centre for the North West Open championships held on 24/25 March 2012. BACKGROUND This is a major event for the Karratha Swimming Club held over a two day period attracting teams and visitors from all over the State. Council has previously supported this event by way of a fee waiver. The Swimming Club had been advised by staff earlier this year, to establish all costs involved in running this event and apply through the Community Development Funding Schemes for the costs involved. Whilst the Club did apply in the latest round and was granted $1000- toward the cost of flying officials to the event, the lane hire and admission fees were not included in their application. The total applicable fee is as follows; Lane hire $1800 (20 hours @ $90 per hour). Entrance fees - competitors $ 580 (based on 200 competitors) Entrance fees - spectators $ 250 (based on 250 competitors) TOTAL FEES $2630 LEVEL OF SIGNIFICANCE In the context of CE8 Significant Decision Making Policy – this item is considered insignificant as the recommendation incurs a small financial impost on Council. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION This fee waiver request has been submitted after community consultation having taken place at workshops conducted with clubs and public regarding the availability of funding through the Community Development Funding Schemes.


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STATUTORY IMPLICATIONS The Acting Chief Executive Officer has delegated authority to provide up to a 50% concession on hire fees for Council facilities and services including the Karratha Aquatic Centre. Section 6.12 (1)(b) of the Local Government act provides for Council to waive any fee by simple majority decision. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS As the Karratha Aquatic Centre is closed to the general public for the duration of this event, the approval of a fee waiver essentially equates to lost income for the aquatic Centre for this period. Historical figures suggest this amount would be approximately $3500 for a weekend at this time of year. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:



Objectives: Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Providing a range of appropriate facilities that reflect the demography of the communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues The North West swimming championships attracts a large number of competitors and visitors to the town for the two day period. Flow on effects of accommodation, meals, fuel and supplies will be afforded to local businesses. Social Issues The Karratha Swimming Club is a major tenant of the Karratha Aquatic Centre. It has a large membership base and is very committed to providing competitive swimming as a healthy and active choice of lifestyle for residents of the region. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Council has previously supported this event by way of fee waiver DELEGATED AUTHORITY The Acting Chief Executive Officer has delegated authority to provide up to a 50% concession on hire fees for Council facilities and services including the Karratha Aquatic Centre.


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VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s Recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to NOT APPROVE a fee waive of the full fees and APPLY a 50% concession of $1315 offered through delegated authority to the Acting Chief Executive Officer; Option 3 That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to NOT APPROVE a fee waive and offer no financial assistance to this event.

CONCLUSION The North West Swimming Championships are to be held on 24/25 March 2012 at the Karratha Aquatic Centre. Council has previously supported this event by way of a waiver of hire and entrance fees. The total applicable fee is $2630 for lane hire and estimated admissions.


That Council by SIMPLE Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to APPROVE a waiver of hire and entrance fees of $2630 for North West Open Swimming Championships retrospectively as held on 24/25 March 2012.


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10.6 SIGNIFICANCE ASSESSMENT - SHIRE OF ROEBOURNE LOCAL HISTORY COLLECTION

File No: GS.36

Responsible Executive Officer: Director Community And Corporate Services

Reporting Author: Local History Officer



Attachment(s) Shire of Roebourne Collection Significance Assessment

PURPOSE To present to Council the Significance Assessment of the Shire’s Local History Collection and request that it be received. BACKGROUND The Shire of Roebourne Local History Collection is comprised of over 3,500 artefacts and original documents, over 4,500 photographs and hundreds of sundry archival items including Shire ledgers, pastoral shearing records and community association papers. The collection has amassed from a variety of sources over the past 25 years and has never been assessed before now. In 2010 the Local History Office successfully obtained a National Library of Australia Cultural Heritage Grant of $13,600 to conduct a Significance Assessment of its collection. The purpose of a Significance Assessment is to quantify and qualify the contents of a collection and to ascertain which items are of Local, State or National significance, in terms of their rarity, representativeness, condition and provenance. In assessing the significance of a collection, established criteria of historic, aesthetic, scientific and social/spiritual values based on the Burra Charter are used. A Significance Assessment also provides guidelines for progressing the conservation of items and indicates the potential for collection interpretation and public access. Flowing on from this are recommendations to improve inadequacies, build on strengths and plan for the future management of a collection. A Heritage Consultant, Cathy Day of Heritage Today, was appointed and visited the Shire in August 2011 to conduct on-site assessments and research. The Heritage Consultant accessed collection items stored at six locations: the transportable Local History Office at the Shire Depot in Karratha, the former Local History Office at the Pilbara Institute, the Shakespeare Hall Social History Museum at Cossack, the Old Roebourne Gaol Museum, the Dampier Library and the Karratha Airport. The Heritage Consultant submitted the final Significance Assessment in early February and the grant was acquitted on 9 February 2012. The Significance Assessment document clearly outlines the breadth and depth of our collection and is particularly valuable in its assessment of which items contained therein are of National or State Significance. Three sub-collections cared for by the Local History Office were deemed to be of National Significance - the Watson Correspondence Collection, the Oral History Collection and the Muramats Collection. This status will enable the Local History Office to prioritise conservation work on these items, to apply for appropriate funding to care for them and to promote them to researchers and the public.


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The Significance Assessment also provides a valuable resource for the induction and handover to any future Local History Officer. The Local History Officer plans to provide a presentation of significant collection items to Councillors and Shire staff during the next two months, accompanied by informative discussion of issues surrounding the collection’s current state and potential uses. LEVEL OF SIGNIFICANCE According to the Council Policy CE08 -Significant Decision Making Policy, the acceptance of the Significance Assessment is considered to be of medium significance, based on two issues.

1. The historical collection constitutes a Shire Asset that must be held in safe-

keeping for the community in perpetuity.

2. Ensuring the future social and cultural wellbeing of the community includes

maintaining a connection to the Shire’s history. This requires the cataloguing,

conserving and safe storage of the collection so that it may be displayed and

made accessible to the public in the future.

The Council’s receipt of the Significance Assessment will support future grant applications that will allow progression of further stages of the collection’s ongoing management and care. COUNCILLOR/OFFICER CONSULTATION Cr Jo Pritchard attended a Significance workshop run by the National Library of Australia in Canberra in 2010 in the absence of a Local History Officer being employed at the time. Cr Pritchard also met with Heritage Consultant Cathy Day during the August 2011 site visits. The Heritage Consultant worked closely with the Local History Officer to assess items held at various sites within the Shire and to make use of research files and primary documents held in the Local History Office. COMMUNITY CONSULTATION The Heritage Consultant met with a range of local people during the course of her site visit in order to gain depth of understanding of the collection, the collection management processes and the value placed on local history by the community. Those consulted included four ex-Local History Officers, donors of artefacts, Shire staff at various locations and staff at the Old Roebourne Gaol Museum. STATUTORY IMPLICATIONS There are no Statutory Implications. POLICY IMPLICATIONS The Significance Assessment highlights the need for a Collection Policy to be developed and implemented by the Local History Office in order to ensure best practice is maintained in relation to the care of our valuable collection. The Local History Officer is currently working on developing a Collection Policy & Procedures Manual, utilising a Museums Australia template and incorporating drafts and research by prior Local History Officers. FINANCIAL IMPLICATIONS The Significance Assessment will provide assistance with Local History Office budgetary planning, as well as motivation and support for pursuing external funding to complete identified key priority tasks, particularly to do with the conservation and interpretation of the collection.


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In general recommendations presented in the Significance Assessment do not represent any unbudgeted financial implications for the Shire. Those that are not currently funded through the normal budgetary process would be funded through grants. For example, the National Library of Australia has encouraged the Local History Officer to apply for a further Cultural Heritage Grant for assistance with Preservation Needs highlighted in the Significance Assessment. These grants opened on 1 March and would provide up to $6,000 to assist with preservation work that could be completed this financial year. The Significance Assessment would be used as supporting documentary evidence for this and other funding applications. One area that will require Shire budgetary consideration is future assistance to catalogue the collection. Cataloguing must be completed before Interpretation Plan funding can be sought. At present there is a backlog of some 5,000 items requiring cataloguing, with a part-time Local History Assistant currently employed on a four month, fixed-term contract to assist. As cataloguing will not be completed this financial year, there will be budgetary implications to provide similar support next financial year. This assistance will be considered through the normal budgetary process. STRATEGIC IMPLICATIONS

Key Goal One Communities. Objectives:

Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities.

RISK MANAGEMENT CONSIDERATIONS Storage The Significance Assessment highlights the importance of adequately managing the collection in order to minimise degradation of valuable artefacts and provides advice on how best to prioritise this work. The collection items housed in the two museums are not afforded adequate protection from heat, light, dust, insects or theft. Those stored in the Local History Office have, over past years, been stored in unstable climatic conditions with inadequate protection from water ingress. This has left the collection susceptible to damage and deterioration through insect and vermin infestation, mould, desiccation, dust, heat, light and water damage. Items under threat in the museums are being removed for conservation and in February 2012 the Local History Office moved to a new location at Peg’s Creek Pavilion, which it is hoped will offer a safer environment, however environmental testing is still underway. Dangerous goods The need for a clear donation and acquisition policy was highlighted by the discovery of an asbestos-clad item in open display at the Old Roebourne Gaol Museum. This item was donated and put on display without the Local History Office’s knowledge. It has now been removed.


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ISSUES Economic Issues Acceptance of the Significance Assessment and the subsequent promotion of the collection, has the potential to increase museum visitation and tourism in our region. Unlike other, more quantifiable, assets of the Shire, Cultural Heritage only has value if:

its significance is understood;

it is properly conserved; and

there is community access and engagement.

Together, these three considerations produce Cultural Capital. Now that the historical significance of the Shire’s collection has been ascertained, tasks related to collection conservation and improved community engagement can be progressed. A well-conserved, engagingly interpreted and effectively promoted collection will provide a number of opportunities for community associations, tourism businesses and public engagement. Social Issues An understanding of and connection with the past is an essential aspect of social and community cohesion. Our Shire has many residents who are relative newcomers and/or transient. This increases the importance of promoting community engagement with the history and heritage of our region. There is currently very little of the collection on display outside of the two museums (for instance in the populous Karratha area) meaning that unless people visit the Cossack or Roebourne museums they have little opportunity to learn about the region’s history and culture. Should Council receive the Significance Assessment, the Local History Officer will be able to promote the completion of the project in order to engage the community with the Shire’s history. In turn, the Officer anticipates an increase awareness of the collection, new donations of relevant artefacts, increased visitation to the Museums and greater understanding of the services of the Local History Office.

Environmental Issues There are no environmental issues applicable. Cultural & Heritage Issues The Significance Assessment provides direction in how to demarcate the collection into cultural and historical categories and interpret them appropriately. This will feed into Local History Office planning to improve the current content and interpretation at existing display locations and to create new ones in a carefully organised manner. The Significance Assessment is the first step in formulating broader collection policies and strategies directed at providing an accessible, well cared for, engagingly interpreted cultural and historical resource for the community.

IMPACT ON CAPACITY The Local History Officer has contributed to the Significance Assessment process up until February 2012 within the scope of the role. There are no future impacts on capacity, beyond the normal duties and responsibilities of the Local History Office.

RELEVANT PRECEDENTS There are no relevant precedents.


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OPTIONS: Option 1 As per Officer’s Recommendation.

Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT RECEIVE the Shire of Roebourne Collection Significance Assessment.

CONCLUSION The grant-funded Significance Assessment completed in February 2012 has provided great insight into the Shire’s Local History Collection and clear direction on how to progress its management and increase its value as cultural capital of the Shire of Roebourne. The Officer requests that the Council receive the Significance Assessment so that the Local History Office may promote the findings and progress with the ongoing collection management tasks it highlights. In general, recommendations presented in the Significance Assessment do not represent any unbudgeted financial implications for the Shire. Those that are not currently funded through the normal budgetary process would be funded through grants. The Significance Assessment would be used as supporting documentary evidence for these applications. Budgetary implications in providing Local History Office assistance will be considered through the normal budgetary process.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to RECEIVE the Shire of Roebourne Collection Significance Assessment.


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10.7 YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES MARCH 2012

File No: CR61

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Local History Officer


Applicant/Proponent: Yaburara Heritage Trail Steering Committee


Attachment(s) Minutes of Yaburara Heritage Trail Steering Committee meeting held Wednesday 14 March 2012

PURPOSE To present for Council consideration the minutes of the Yaburara Heritage Trail Steering Committee meeting, held Wednesday 14 March 2012. BACKGROUND The Yaburara Heritage Trail was established in 1989 as a 3.5km linear walking trail through the Karratha Hills. The trail was designed to offer tourists and locals an insight into the natural and cultural heritage of the region and recreational opportunities. The Dampier Salt Shakers and Rotary Karratha initiated the trail with funding through the Bicentenary Heritage Trails Network. The Shire of Roebourne took over the management of the trail in 1999. Following an internal review of the trail signage by the Local History Office, a comprehensive and holistic approach to the trail redevelopment was received by Council on Monday 17 October 2011 (Res No: 151848). At the same time, Council directed the Chief Executive Officer to appoint a steering committee. Nominations were called throughout November 2011 and Council resolved to appoint nominated community members to the committee on Monday 19 December 2011 (Res No: 151951). The March Yaburara Heritage Trail Steering Committee Meeting was held on Wednesday 14 March 2012. Draft minutes of the meeting are provided as an attachment to this report. Key matters considered at the meeting were:

Short-term actions deemed necessary to reduce current vehicle damage to the trail, prior to the trail upgrade. Presentation of a photographic report highlighting the current threats to the trail from vehicles, weeds and graffiti. Installation of “No Vehicle Access Signs” recommended.

The short-term need to produce a flyer to publicise the trail’s value to the

community, the current threats, especially from vehicle access, and the forthcoming trail upgrade and public consultation process.


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The impending Water Corporation works on water tanks and subsequent closure of access road from Karratha Visitor Centre to the Trail.

Conflicting trail name spelling; ‘Yaburara’ or ‘Jaburara’. Also, whether the trail may have a new name post-upgrade inclusive of the fact that although it serves as a commemoration of the Yaburara people, it is located on Ngarluma land.

Which areas of the trail are vested with other organisations and the exact location of any boundaries.

Dr Kate Gregory and Tom Perrigo from the National Trust of Australia (WA) presented the preliminary Management & Interpretation Plan which was completed in 2011. There was discussion around the various stages outlined, as well as the best way forward to ensure best trail development and improvement.

LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue would be defined as Significant. Implementation of the recommendations provided by the Yaburara Heritage Trail Steering Committee will involve substantial endeavour by Council Officers, including undergoing a public consultation process, applying for additional funding and potential ongoing cost implications to the Shire. COUNCILLOR/OFFICER CONSULTATION Consultation will take place with various officers as needed in regard to resolving action items. Councillors would be aware of the Management and Interpretation Plan (Res No: 151848). COMMUNITY CONSULTATION Initial consultation has taken place with four organisations, each of which has provided a letter of support to the aforementioned Lotterywest applications. These are Karratha Community Association, Water Corp, Rotary Club of Karratha and Karratha Visitor Centre. It is now appropriate to engage in public consultation as recommended in the Plan as received by Council. The information flyer discussed at the March meeting is a first step, with wider and more detailed public consultation to take place as the project progresses. STATUTORY IMPLICATIONS The Yaburara Heritage Trail Steering Committee is an official committee of Council appointed under Section 5.8 of the Local Government Act 1995. POLICY IMPLICATIONS Any recommendations accepted by Council will be subject to CF6 Purchasing Policy. FINANCIAL IMPLICATIONS There is currently $80,000 allocated in the Shire budget (2011/2012 Financial Year) for use towards the trail upgrade. The Yaburara Heritage Trail Steering Committee recommends that funds from this budget be used to develop four “No Vehicle Access” signs. These signs will be located in four main trail access locations as an immediate action to minimise further degredation to trail by vehicles. As the budget already exists there will be no unbudgeted implications to the Shire. The Committee also recommends engaging the an organisation to develop a final Management and Interpretation Plan. This would ensure a cohesive, inclusive and informative strategy can be developed to direct the trail upgrade, minimising the work required to be undertaken by Officers and Committee members and ensuring the correct level of community consultation is undertaken. Quotes will need to be received for this work


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and contract payments will be made from the allocated budget and LotteryWest grant monies. Once again, as the budget already exists, there will be no unbudgeted implications to the Shire. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009-2013 provides:

Key Goal One – Communities.

Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities.

Building capacity, capability and partnerships across the community.

Providing a range of appropriate facilities that reflect the demography of the communities.

Specifically stated as a priority for 2011/12:

Complete the management plan for the Yaburara Heritage Trail

RISK MANAGEMENT CONSIDERATIONS The trail is currently in urgent need of upgrading, with the main route presenting risks and dangers to trail users and much signage being in a state of disrepair. The heritage values of the trail are being jeopardised because of poor directional signage and the lack of a clearly marked path in places and by four wheel drive vehicles accessing the trail from the TAFE car park entrance, causing damage to the fragile ecology. Failure to implement recommendations from the Yaburara Heritage Trail Steering Committee meeting could put the Shire at risk in terms of potential litigation should any accident occur to a user of the trail and/or lead to further deterioration of the heritage and cultural values of the Trail. ISSUES Economic Issues Implementation of the Plan will identify many business opportunities associated with the trail that should be developed in association with Traditional Owners. The improvement of the trail could potentially lead to greater tourism of the area. Social Issues Improvements to the trail will provide a way to engage the community with the history and heritage of their environment and provide a better understanding of the Traditional Owners. Petroglyphs are accessible on the trail, offering an opportunity to view these at a close proximity to Karratha and providing the opportunity to inspire and foster informal and formal learning opportunities related to the area’s flora, fauna, geology and indigenous art. Improvements not conducted in a timely manner will impact on the Karratha Community Association Fun Walk. Environmental Issues Vehicle access is causing damage to the ecology and archaeology of the trail and therefore presents an immediate risk to the heritage values of the trail. Parts of the trail show evidence of erosion and stressed microhabitats and there is an urgent need to remove buffel grass and kapok in the hills. The use of walkways and viewing decks set above the ground will greatly assist the preservation of the environment of the trail. Cultural & Heritage Issues It has been recommended that Ngarluma Aboriginal Corporation (NAC) be closely involved in the trail interpretation, redevelopments, decisions about trail routes and ongoing trail management. This is further supported in the Terms of Reference where six community members are to be appointed to the committee, one being a representative of NAC.


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The Committee recommends that a proposal be presented to NAC on possible trail name changes and spelling. Ngarmula recommendations could subsequently be incorporated as part of community consultation and public awareness initiatives, necessary to develop a final interpretation plan. IMPACT ON CAPACITY The Yaburara Heritage Steering Committee requires significant input by the Local History Office to progress its recommendations. Should Council accept the recommendation to engage an organisation to develop a final Management and Interpretation Plan, this impact on capacity would be significantly reduced.

RELEVANT PRECEDENTS As an official committee to Council, minutes for the Yaburara Heritage Trail Steering Committee meetings are regularly presented for consideration. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s Recommendation.

Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

4. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting

held Wednesday 14 March 2012.

5. ENDORSE with amendments the following recommendations of the Yaburara

Heritage Trail Steering Committee meeting held Wednesday 14 March 2012:

a. “No Vehicle Access” signs to be placed in four main trail access locations,

funded via money currently budgeted to trail development by the Shire.

b. Shire officers to contact Steve Fletcher at Pindan regarding the potential to

move fencing away from the original Pilbara Institute trail entrance and assist

with moving boulders to block vehicle access.

c. That the Shire approach Water Corp to see if an upgrade of the access road

could be incorporated within their project scope as part of the tank upgrades.

d. That the Yaburara Heritage Trail Steering Committee form a proposal for

presentation at the Ngarluma Aboriginal Corporation (NAC) Board Meeting on

name and spelling of trail. Ngarmula recommendations could subsequently be

incorporated as part of community consultation and public awareness

initiatives, necessary to develop a final interpretation plan.


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e. That the Shire of Roebourne engage an organisation to work with the Yaburara

Heritage Trail Steering Committee to develop the final Management and

Interpretation Plan for the Yaburara Heritage Trail.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting held Wednesday 14 March 2012, and request that the Yaburara Heritage Trail Steering Committee reconsider specific Agenda items previously presented at the next available meeting.

CONCLUSION A Yaburara Heritage Trail Steering Committee Meeting was held on Wednesday 14 March 2012. Key matters considered at the meeting were:

Short-term actions deemed necessary to reduce current vehicle damage to the trail, prior to the trail upgrade. Presentation of a photographic report highlighting the current threats to the trail from vehicles, weeds and graffiti. Installation of “No Vehicle Access Signs” recommended.

The short-term need to produce a flyer to publicise the trail’s value to the

community, the current threats, especially from vehicle access, and the forthcoming trail upgrade and public consultation process.

The impending Water Corporation works on water tanks and subsequent closure of access road from Karratha Visitor Centre to the Trail.

Conflicting trail name spelling; ‘Yaburara’ or ‘Jaburara’. Also, whether the trail may have a new name post-upgrade inclusive of the fact that although it serves as a commemoration of the Yaburara people, it is located on Ngarluma land.

Which areas of the trail are vested with other organisations and the exact location of any boundaries.

Dr Kate Gregory and Tom Perrigo from the National Trust of Australia (WA) presented the preliminary Management & Interpretation Plan which was completed in 2011. There was discussion around the various stages outlined, as well as the best way forward to ensure best trail development and improvement.


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OFFICER'S RECOMMENDATION


1. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee

meeting held Wednesday 14 March 2012.

2. ENDORSE the following recommendations of the Yaburara Heritage Trail

Steering Committee meeting held Wednesday 14 March 2012:

a. “No Vehicle Access” signs to be placed in four main trail access

locations, funded via money currently budgeted to trail development by

the Shire.

b. Shire officers to contact Steve Fletcher at Pindan regarding the potential

to move fencing away from the original Pilbara Institute trail entrance and

assist with moving boulders to block vehicle access.

c. That the Shire approach Water Corp to see if an upgrade of the access

road could be incorporated within their project scope as part of the tank

upgrades.

d. That the Yaburara Heritage Trail Steering Committee form a proposal for

presentation at the Ngarluma Aboriginal Corporation (NAC) Board Meeting

on name and spelling of trail. Ngarmula recommendations could

subsequently be incorporated as part of community consultation and

public awareness initiatives, necessary to develop a final interpretation

plan.

e. That the Shire of Roebourne engage an organisation to work with the

Yaburara Heritage Trail Steering Committee to develop the final

Management and Interpretation Plan for the Yaburara Heritage Trail.


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11 DEVELOPMENT, REGULATORY AND

INFRASTRUCTURE SERVICES

11.1 PROPOSED CHANGE OF USE FROM RESTAURANT TO ENTERTAINMENT VENUE - UNIT 119, LOT 555 SHARPE AVENUE (PELAGO CENTRE), KARRATHA

File No: P2783

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Statutory Planner


Applicant/Proponent: Bart Parsons


Attachment(s) 1. Plans of Proposed Development

2. Supporting Documentation

PURPOSE The purpose of this report is for Council to consider an Application for Planning Approval to change the use of Unit 119 within Pelago Centre from Restaurant to Entertainment Venue to permit the use of the tenancy as a ‘Small Bar’ as defined under the Liquor Control Act 1988. Matters relating to management, operations and car parking are considered to be adequately addressed either through conditions of the approval or through any licence issued by the Director of Liquor Licencing. Accordingly, the application is supported subject to conditions. BACKGROUND Bart Parsons, proprietor of the Blanche Bar, has submitted an Application for Planning Approval for the change of use from a Restaurant at Unit 119 within Pelago Centre to an Entertainment Venue (Small Bar). The Restaurant use was approved under Planning approval P2302 which is the approval for the greater Pelago Mixed Use development. The tenancy is located on the corner of Warambie Road and the new extension of Sharpe Avenue, which will run between the Pelago towers. The applicant has outlined the intention to operate a well managed venue to provide for the needs of patrons who may wish to enjoy a beverage and tapas food at a bar or whilst seated. The layout of the proposed small bar shows a substantial amount of seating being provided in the venue and only a small standing drinking area at the bar (refer Attachment 1). The following key elements summarise the operation of the site:

The maximum number of people who may be on the premises is 120;

Operating hours are proposed to be 6am to 12 midnight Monday to Saturday and

10am to 10pm on Sunday;


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Food will be available during operating hours up until 1 hour to close;

The sale of packaged liquor for consumption off-site is prohibited.

With respect to management and security, the applicant has submitted a Management Plan and Code of Conduct which are understood to be prepared in accordance with the Department of Racing, Gaming and Liquor’s relevant policies. CCTV will also be installed at entrances and exits to ensure adequate surveillance of the facility. Alfresco areas are proposed outside of the main building. This area is partially within the lot however a large majority of the alfresco area is proposed to sit within the Warambie and Sharpe Avenue Road Reserves. The layout of the alfresco seating provides for pedestrian movement along the path. Shade sails are proposed over the alfresco area. LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor consultation has been undertaken prior to this Ordinary Council Meeting. Internal consultation was undertaken with Health, Building and Infrastructure Services. No significant issues were identified by Health or Building Services. Infrastructure Services advised the following in relation to the proposed shade sail structures over the alfresco area:

They would not be obtrusive to traffic sightlines;

No permanent fixtures (i.e. supporting columns in this instance) should be

developed within the road reserve; and

Any proposed awning which extends into the road reserve is required to be

consistent with the Sharpe Avenue streetscape works.

Based on the above advice it is reccomended that the proposed shade sails not be included in approving the application and that an advice note be provided which permits use of temporary structures in the interim (i.e. umbrellas) until further consultation is undertaken with officers regarding the design of any awning which protrudes into the road reserve. This has been discussed with the applicant who has agreed. COMMUNITY CONSULTATION No community consultation is required under the relevant provisions of the Shire of Roebourne Town Planning Scheme No. 8 (TPS8). STATUTORY IMPLICATIONS The application has been considered in relation to TPS8 and the relevant provisions relating to the ‘City Centre – Precinct 2 Commercial’ zone. An ‘Entertainment Venue’ may be approved at the discretion of Council in the zone. Scheme Objectives The objectives of the City Centre include: b) “to create a vibrant and safe City Centre with diversity of land uses including residential,

commercial, retail and civic uses” The proposed Small Bar is considered to enhance the vibrancy of the town centre through increasing the choice of entertainment opportunities for residents and visitors.It is also


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considered the proposed use of the road reserve to provide alfresco dining will further contribute towards activation of the town centre. The specific objective of the Commercial Precinct is:

“To promote a diversity of development in the Commercial Precinct with active ground floor uses facing the street. Whilst the predominant use is envisaged to be offices, other tenancies with a gross floor area of less than 1,000m2 comprising retail, showrooms and other commercial uses are also encouraged. Multiple Dwellings are encouraged on upper levels and may be permitted to face secondary streets where Council considers active commercial uses are not required.”

Planning Approval P2302 for the overall Pelago mixed use development contains numerous office tenancies at ground level and this proposal is considered an appropriate commercial use that meets with the objective for the precinct. It is considered the location of the small bar is suitable given the broader context of the site in the town centre. It is located on the periphery of the Entertainment Precinct and also within the signature building, Pelago, which may be considered a focal point in the transformation of the Karratha City Centre. It is therefore considered appropriate to support this use in the Commercial Precinct. Car Parking Provision The following table summarises the change in parking requirements between the approved ‘Restaurant’ use and the proposed use of ‘Entertainment venue’:

Land Use Parking Requirement set out in Appendix 4 of TPS8

Required No. Bays Bays provided on-site

Restaurant (previous Approval)

One per 6m2 of dining space

17.25 17

Entertainment Venue

One per three square metres of entertainment area

39 17

Car Bays Shortfall 22

Clause 6.12.5 of the Shire of Roebourne Town Planning Scheme No. 8 provides that:

Where Council is satisfied that the circumstances of a development justify such action and there will not be any resultant lowering of safety standards, it may permit a reduction in the number of car parking spaces required by subclause 6.12.1 [parking requirements to be provided in accordance with Appendix 4]. Council may also require a cash-in-lieu payment to the value referred to in subclause 6.12.3. .

It is considered a reduction in the number of car bays by 22 bays can be supported without the requirement for payment of cash-in-lieu for the following reasons:

1. The State Government, through LandCorp is funding the upgrade and improvement

of Sharpe Avenue between Dampier Highway through to the north of Warambie

Road between the two towers. This streetscape improvement will result in a

substantial increase of public parking bays which will be made available for use by

the broader public and visitors to the town centre.

2. The peak parking demand for the proposed use will be post 5pm where demand for

parking from retail and office uses in the town centre will drastically reduce. This will


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increase accessibility to car parking in the City Centre where the proposed small

bar parking demand peaks. It is considered that during operating hours between

6am and 5pm on weekdays and weekends, the site will operate more akin to a

restaurant (i.e. breakfast, lunch) and accordingly, the provision of the 17 bays

previously approved as part of the restaurant use approval will be sufficient to

address demand for parking during the day.

POLICY IMPLICATIONS The application has been assessed having regard to the Shires Draft DP1 Policy – City Centre Development Requirements. The policy predominantly relates to ensuring suitable built form outcomes are achieved in the Town Centre and only includes minor considerations in relation to proposed land uses beyond the broader objectives set out in TPS8 for the city centre precincts. The relevant matters are considered below. Impacts on Sensitive Land Uses The policy includes the following relevant consideration:

When considering applications for accommodation or potentially noise generating activities in close proximity to sensitive land uses, Development Services will assess the suitability of the proposal in relation to the subject site’s use and the adjoining use(s) or potential uses of adjoining land. Dependent on the above assessment, an acoustic consultant may be required to undertake a noise impact assessment and submit a report to accompany the development application. Noise attenuation measures may be required (including the location and construction materials) with respect to acceptable noise levels as determined by the Environmental Protection (Noise) Regulations 1997. Costs associated with this exercise will need to be borne by the applicant.

The proposed use will be located below apartments within the Pelago Towers and therefore may have some impact on the amenity of the future residences. It is considered appropriate to include a condition on any approval that may be granted by Council which requires the applicant to fit out the development to ensure potential noise impacts are properly managed through compliance with the Environmental Protection (Noise) Regulations 1997. An Operational Environmental Management Plan will also be required to be submitted and endorsed by Council prior to occupation of the tenancy.

Pedestrian Movement and Alfresco Space The proposal includes the use of an alfresco area both inside the road reserve and within the subject lot. An area varying from 1.8m to 2.5m width is proposed to be retained between the building and alfresco space to ensure pedestrian movement is not disrupted. The draft policy encourages:

“The awning and leasing of sidewalks to create shaded areas and café alfresco”. Typically, Council’s in metropolitan areas in Perth have a specific policy or local law to guide use and design of alfresco space. This matter has previously not arisen in the Shire and accordingly a local law or policy has never been adopted. Alfresco dining facilities are a good way to encourage street activation and should be supported as part of the town centre. It may be appropriate for Council to consider the preparation of a policy or law to guide future applications for alfresco activities.


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In the interim, to inform this proposal, Alfresco Dining Policies of other Local Governments have been investigated to guide appropriate conditions which should be imposed. It is recommended that at a minimum the following be imposed to properly address the use of this space:

a) that alfresco use only occurs in the permitted location as shown on the plan;

b) that the furniture is only placed within the alfresco area and does not obstruct or

impede pedestrian traffic;

c) remove the furniture in the alfresco at the request of an authorised person of the

Shire of Roebourne –

I. where in the opinion of the authorized person there is any hazard or

obstruction or is likely to be a hazard or obstruction caused by reason of the

location of the alfresco area and furniture, notwithstanding that the location

was approved by the Shire of Roebourne; or

II. for the purpose of a special event, parade, thoroughfare works or any other

contingency which requires relocation or removal of the furniture;

d) Council retain the right to close or restrict the use of the alfresco where it is

considered that the amenity of adjoining properties or residences is being affected

due to poor management or crowd control;and

e) ensure that the furniture is removed before the close of the business;

f) obtain public liability insurance in the sum of $10,000,000 for the Shire of

Roebourne and licensee in respect of alfresco dining at the cost of the proponent.

FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS Public liability has been addressed through the imposition of a condition requiring the applicant to obtain public liability insurance to cover both the operator of the small bar and the Shire or Roebourne in regard to use of the public domain for alfresco dining. ISSUES Economic Issues The proposed use will provide the opportunity for jobs growth in the Shire and increase expenditure by residents within the local economy. The proposal will therefore have a positive contribution to the local economy. Social Issues The proposed use will positively contirbute towards improving the choice of entertainment venues in Karratha, which is currently limited to taverns or restaurants only. It will increase activation in the town centre. It will also assist in providing a greater level of entertainment/ amenity that has historically been lacking in the Karratha City Centre, therefore contributing to a more vibrant, ‘liveable’ place. There is the potential for negative social impacts resulting for entertinament venues which:

provide for consumption of alcohol without being specifically linked to the service of

food; or

from venues which are open until late hours.


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The applicant has advised in their submission that food will be made available up until 1 hour to close for consumption by patrons whilst at the premises. This is a suitable way to manage alcohol consumption and it is reccomended an advice note encouraging the service of food at all times be place on the approval. Imposing a condition is not appropriate as it would jeopordise the issuing of a small bar licence from the Deparment of Racing, Gaming and Liquor (DRGL). The applicant has submitted management plans, code of conducts etc which are consistent with the DRGL Policies to address service of alcohol and management of small bar venues. In assessing whether to grant the liqour licence for the small bar, the Department will rigourosly review these policies to ensure there are proper measures in place to manage behaviour of patrons and the service of alcohol. Dispersing patrons from venues which are open until late in Karratha can be difficult due to the lack of an available public transport system or stress on the local taxi operators during these times. Management of crowd dispersion is planned to be in accordance with DRGL policies. As an advice note to the determination, it is reccomended the Shire encourages the operator to provide its own direct drop-off service on close, to those patrons who may be stranded to further assist in the dispersion of crowds. It is considered the proposal should be supported based on the overriding positive social contirbution to the development of the town centre and increase in amenity for Karratha. It is considered the proposed management measures, in additon to the requirement for a OEMP (discussed previously) will adequatly address any negative impacts that be arise from the small bar operation. Environmental Issues Issues such as littering in the public realm that may arise from the proposed use have been addressed in the maagement plans provided in support of the proposal. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents affecting this proposal. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8 RESOLVES to REFUSE to grant its approval.


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CONCLUSION The proposed change of use from ‘Restaurant’ to ‘Entertainment Venue’ to permit a small bar in Pelago Tower will increase the choice of entertainment opportunties in Karratha and contribute to the revitalisation and activation of the Town Centre. Issues associated with changes to parking requirements or the potential negative impacts arising from operation of the venue have been properly considered and have been addressed either through management measures or previously funded and planned upgrades to the public realm in the Town Centre. The alfresco area, which includes partial use of Council’s road reserve will contribute to the activiation of the town centre. Public liability risks to the Shire have been considered and will be addressed through a condition of approval requiring public liability insurance to be taken out by the proponent for the Shire. Having regard to the above, the application is reccomended for approval.


That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to GRANT its approval for a change of use of Unit 119, Lot 555 Sharpe Avenue, Karratha from ‘Restaurant’ to ‘Entertainment Venue – Small Bar’ subject to the following conditions:

1. The approved building, works and layout shall not be altered without the prior written consent of Planning Services.

Note: Prior to undertaking any departure from the endorsed plans Planning

Services must be contacted to determine whether an amendment to

this development approval is required, or whether the departure is

permissible to be documented on ‘as constructed’ plans to be

submitted to Planning Services for endorsement upon the completion

of the development.

2. Operating Hours shall be restricted to: a. Monday – Saturday: 6am to 12 midnight

b. Sunday: 10am to 10pm

3. Prior to operation of the use commencing, an operational environmental management plan which addresses management of external impacts (inclusive of specific acoustic mitigation design measures) of the use on surrounding premises and residences shall be submitted to, and endorsed by the Shire of Roebourne.

4. The shade sails proposed for construction as shown on the plan are not included in this approval.

Note: Temporary structures (i.e. umbrellas) are permitted to provide shade cover to the alfresco area. Council may consider permanent cover being provided to the alfresco as part of a separate application where no permanent fixtures are required in the road reserve and the cover is consistent with the


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design of the streetscape improvements being undertaken to Sharpe Avenue and the design of Pelago Centre.

5. The alfresco area shall operate in accordance with the following requirements:

a. the alfresco use only occurs in the permitted location as shown on the

approved plans;

b. furniture is only placed within the alfresco area and does not obstruct

or impede pedestrian traffic;

c. furniture in the alfresco area shall be removed at the request of an

authorized person of the Shire of Roebourne –

i. where in the opinion of the authorized person there is any

hazard or obstruction or is likely to be a hazard or obstruction

caused by reason of the location of the alfresco area and

furniture, notwithstanding that the location was approved by the

Shire of Roebourne; or

ii. for the purpose of a special event, parade, thoroughfare works

or any other contingency which requires relocation or removal

of the furniture;

d. Council retain the right to close or restrict the use of the alfresco area

where it is considered that the amenity of adjoining properties or

residences is being affected due to poor management or crowd

control;

e. furniture shall be removed before the close of the associated business

and the area cleaned of debris and litter;

f. public liability insurance in the sum of $10,000,000 for the Shire of

Roebourne and licensee in respect of alfresco dining shall be held at

all times.

6. This decision to approve will expire if the development has not substantially commenced and is in continuation within two [2] years of the date of this decision.

Note: Planning Services will consider extensions to the approval period for

up to two [2] years provided a written request is received no later than the original or extended date of expiry.

7. INFORMATION NOTES

i) The operator of the small bar is encouraged to make food available at all

times during opening hours.

ii) The operator is encouraged to provide a drop off service to patrons on close of business where no other forms of transport are available in order to assist with the dispertion of crowds and loitering in the town centre.

iii) Should the approval holder be aggrieved by this decision, or any of the conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28


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days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

iv) A Building Licence is required to be issued by the Shire prior to the commencement of any on-site building works.

v) Separate applications must be made for any health approvals required under the Health Act 1911.

vi) The applicant and his agents shall ensure that construction works on the

development site complies with the provisions of the Environment Protection (Noise) Regulations 1997.

vii) Further advertising signs shall not be erected or displayed on the site except

with the approval of the Manager Building Services or the person acting in his or her capacity.

http://www.sat.justice.wa.gov.au/


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11.2 PROPOSED TRANSIENT WORKFORCE ACCOMMODATION AND STORAGE FACILITY – LOT 762 (NO. 19) JAGER STREET, ROEBOURNE

File No: P2644


Reporting Author: Statutory Planner


Applicant/Proponent: Outback Trees of Australia


Attachment(s) Plans of Proposed Development

PURPOSE The purpose of this report is for Council to consider a Planning Application (P2644) for the use of Lot 762 (No. 19) Jager Street, Roebourne as a storage facility and transient workforce accommodation. The transient workforce accommodation element is minor and directly linked to the business proposed to operate from the site. The application is before Council as the delegated authority register requires TWA’s within 20km of a townsite to be considered by Council. The proposal will facilitate the establishment of a new business in the Shire and is supported subject to conditions. BACKGROUND Outback Trees of Australia have applied for planning approval to use Lot 762 Jager Street, Roebourne primarily as a storage yard for the holding of plant machinery and landscaping materials associated with works the company is undertaking throughout the Shire of Roebourne. Outback Trees has advised that work undertaken by the business is intermittent and project specific. A permanent workforce is therefore not necessary. In light of the business operation model and the high cost of holding accommodation, the applicants have requested that the site also be used to accommodate up to four staff. The development specifically includes:

refurbishment of an existing shed on-site to include a bedroom and common

kitchen area, with the balance (and majority) being storage space;

lay down space and manoeuvring areas and site landscaping;

a 4-bedroom ensuite accommodation module; and

a transportable office/ training module.

LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy.


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COUNCILLOR/OFFICER CONSULTATION No Councillor consultation is required. Internal consultation was undertaken with Health, Building and Technical Services. Minor changes to the original proposal were requested. As a result additional information was sourced from the applicant to enable a proper assessment of the application. COMMUNITY CONSULTATION No community consultation is required in accordance with TPS8. STATUTORY IMPLICATIONS The application has been considered in relation to the Shire of Roebourne Town Planning Scheme No. 8 and the relevant provisions relating to the ‘Mixed Business’ zone. Both the primary use of the site and the transient workforce accommodation may be approved subject to Council exercising its discretion. The primary use of the site (storage facility) is generally consistent with the intent and purpose of the Mixed Business zone. The objectives for the Roebourne locality as outlined in Cl5.13 of TPS8 includes the following:

businesses may be developed in conjunction with single residences;

uses are not permitted which are incompatible with the residential component; and

no site may be developed purely for a residential function.

The transient workforce accommodation element of the proposed development is in direct association with the business operations of Outback Trees. The suitability of residential land uses in the area is also protected by these provisions which clearly outline any use in the Mixed Business area must not compromise the ability to use land in the zone for residential purposes. To ensure use of the accommodation is associated with the business operations, a condition is recommended to be imposed addressing this matter. POLICY IMPLICATIONS The application has been assessed having regard to the following Local Planning Policies: DP6 – Landscaping requirements for Industrial and Commercial Areas The landscaping details submitted by the applicant addresses relevant requirements of the policy. DP8 – Roebourne and Wickham Business Zone Development Requirements The proposed use of the site, layout and development is generally consistent with relevant requirements of the policy. An area in the front setback is proposed as laydown space. The policy objectives include the following: To ensure the outdoor display or storage of goods does not detract from the streetscape. The applicant has advised the laydown space is intended for the receipt and holding of landscaping materials (predominantly plants) associated with off-site landscaping works. This use is not considered to have any significant impact on the streetscape and accordingly is supported subject to an appropriate condition.


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It is noted that parking in the verge has been proposed by the applicant to address parking demand. These car bays are not required to meet minimum parking requirements for use of the site as proposed. Given that verge parking often becomes the burden of Council and that the bays are not required because sufficient bays are provided on-site, the development of these bays is not supported. This can be addressed as a condition and advice note. DP10 – Transient Workforce Accommodation The proposal includes the use of a common kitchen area for staff to prepare their own meals whilst staying on-site. The policy specifies the following: A commercial kitchen and communal dining area is required unless external catering arrangements are satisfactorily demonstrated (typically evidence of contractual arrangements), or the individual units contain a kitchen in addition to the provision of outdoor cooking facilities. Catering/ food preparation within commercial kitchens must be undertaken in accordance with the Health Act 1911(as amended). It is considered the size and scale of the development does not warrant the provision of on-site catering facilities as required by the policy. The proposal to use a communal kitchen space and outdoor barbeque area is considered a more appropriate response to the small scale of the accommodation proposed and accordingly a variation to this policy requirement is supported. The applicant has advised the communal kitchen space and shed will serve as a cyclone shelter for occupants. To ensure the building is properly upgraded to the standard required, a condition is recommended to be imposed which requires the building to designed and upgraded to address the Cyclone Shelter requirements outlined in the Policy. No laundry facilities have been accommodated on the proposal. The applicant has advised the communal space in the main shed can be properly fitted out to include a washing machine and dryer. It is recommended a condition be imposed requiring the provision of a minimum of one washing machine and dryer on site prior to occupation. An insect vector management plan has not been provided with the application. Due to the small scale of the accommodation element of the proposal it is considered that this can be addressed as a condition and that it be submitted to and endorsed by the Shire prior to occupation. All other elements of the proposal are considered to generally comply with the policy provisions. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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ISSUES Economic Issues This proposal provides for continued business growth and diversification of the local economy. The provision of accommodation for staff within the Mixed Business zoning is considered a practical response to small business operations. Social Issues Providing accommodation on-site in the Mixed Business area may be considered to affect the capacity of occupants to properly integrate or contribute towards the community. In this instance, staff will be responsible for their own care and management rather than through a larger catering company. This will require occupants to regularly travel into local communities to gain basic necessities, thereby resulting in a greater level of social integration and contribution when compared with larger scale TWA facilities. Environmental Issues The objective of the Mixed Business zone clearly provides for the protection of the right to use land for residential purposes by excluding the ability to develop industries which could have an impact on the health and safety of people living in the zone. This is different to Industrial areas such as the Karratha Industrial Estate where the primary intention of that zone is to support heavy industry and protect those industries from having restrictions imposed on their operations due to their proximity to sensitive land uses (i.e. Residential use). The use of the land as proposed will not place occupants of the site or on surrounding sites at risk of being exposed to health and safety issues. Similarly it will not result in other businesses in the precinct having their operations affected. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Council has endorsed similar proposals within the Mixed Business zone in Roebourne and Wickham in the past. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to refuse to grant its approval.


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CONCLUSION The proposed development of Lot 762 Jager Street, Roebourne for a storage facility and transient workforce accommodation will accommodate the growth of a new small business within the Roebourne Mixed Business zone. The proposal is consistent with relevant provisions of TPS8 and policies. Conditions can be imposed to address minor outstanding matters. The development will not place the health and safety of occupants at risk or result in restrictions of operations of other business within the Mixed Business zone. The application is therefore recommended for approval.


That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to GRANT approval for a Storage Facility, Training Offices and Transient Workforce Accommodation at Lot 762 Jager Street, Roebourne subject to the following conditions:

1. The approved building, works and layout shall not be altered without the prior written consent of Planning Services.


Services must be contacted to determine whether an amendment to this

development approval is required, or whether the departure is permissible to

be documented on ‘as constructed’ plans to be submitted to Planning

Services for endorsement upon the completion of the development.

2. Prior to occupation of the transient workforce accommodation: the site shall be fitted with a minimum of one washing machine and dryer

within the common room area shown on the approved plans; and

3. an insect vector management plan shall be prepared and subsequently

approved by the Shire of Roebourne;

4. The use of the transient workforce accommodation on-site shall be used to accommodate staff directly associated with the business operating from the premises.

5. The vehicle parking bays shown in the road verge on the approved plans are not included in this approval and is not to be constructed.

6. The concrete laydown area located along the frontage of the property shall

not be used for the purpose of parking or laying down large plant and machinery.

7. The existing corrugated shed (as depicted on the attached stamped plans) shall be upgraded generally in accordance with the requirements for an emergency cyclone shelter as set out in the Shire of Roebourne’s DP10 – Transient Workforce Accommodation Policy.


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8. All landscaping areas must be reticulated and, thereafter, be maintained to the satisfaction of Planning Services. Dead or diseased plants shall be replaced as soon as practical.

Note: Landscaping is encouraged to be installed and utilise ‘waterwise’ or

indigenous species in accordance with local planning policy DP-6

‘Landscaping for Commercial and Industrial Areas’.

9. The external finishes and materials of the approved development shall be

clad in a pre-finished material or painted in a colour of natural or earth tones to complement the existing building(s), surroundings, and/or adjoining developments, in which the development is located.

10. The ongoing use of the site and approved development works shall not cause

erosion or degradation to the subject or surrounding land. Should Planning Services deem it necessary to undertake mitigation works; plans, specifications and work schedules may be required to be submitted and the works undertaken by the proponent at no cost and to the satisfaction of Planning Services.

11. Stormwater run-off from the approved development shall not discharge into

adjacent private property.

12. The approved wash down area shall be constructed with concrete flooring of not less than 75 mm in thickness graded to a minimum 100 mm industrial floor waste gully and a petrol and oil trap must be installed and operated in accordance with the Water Quality Protection Note 68 Mechanical Equipment Washdown (Department of Water, March 2006) and is to be connected to either an approved on-site effluent treatment system or to the sewer if available, with the Water Corporation’s approval.

13. Every sign and advertising device shall be kept clean and free from unsightly

matter and shall be maintained by the licensee or owner in good order and repair to the satisfaction of Planning Services.

14. No goods, materials or vehicles are to be stored or parked permanently in the

designated parking bays, landscaped areas, or within access driveways.

Note: All loading and unloading of service vehicles must be undertaken

within the designated service bay/loading dock at all times.

15. The rubbish pickup compound must be suitably screened, constructed with

concrete flooring of not less than 75 mm in thickness graded to a minimum 100 mm industrial floor waste gully connected to an onsite effluent system and be provided with a tap with adequate mains supply to the satisfaction of Planning Services. The location of the rubbish pickup compound must enable access to a front-loading single unit truck (12.5m long with a 12.5m turning radius).

Note: Should the rubbish compound/bin storage area be connected to the

Water Corporation sewer and exceed 20m² a roof may be required in

accordance with Water Corporation policy.


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16. All sealed areas including the delineation and ACROD signage of designated parking bays (80 – 100 mm wide white, yellow or blue painted lines or raised markers as per AS2890.1) shall be maintained to the satisfaction of Planning Services.

Note: Should Planning Services deem it necessary to undertake

maintenance works including, but not limited to, resurfacing, filling pot holes,

reinstating kerbing, repainting parking bays and directional signage the

works undertaken by the proponent at no cost and to the satisfaction of

Planning Services.

17. The stormwater drainage system for the development is to cater for a 1 – 10

year storm event and shall be designed in accordance with the Australian Rainfall and Runoff Manual: a Guide to Flood Estimation to ensure that no stormwater run-off discharges onto any adjacent private property by directing all run-off into adjacent road and/or drainage reserves or to any other point of discharge approved by the Shire.

Note: A minimum 0.5% longitudinal fall along valley and kerb lines for all

sealed surfaces is deemed to satisfy this requirement.

18. The car parking and manoeuvring areas shall be constructed in accordance

with the Shire of Roebourne’s Commercial/Industrial Pavement Construction Specification (Types A - D).

Note: Detailed Pavement Specifications can be obtained from Technical

Services that include further requirements pertaining to drainage, kerbing,

delineation of bays, and bollards (in addition to construction methods and

pavement construction).

19. The vehicle crossover(s) must be constructed in accordance with the Shire of

Roebourne’s Vehicle Crossover Specification (see attachment).

Note: Before commencing any works on the vehicle crossover, the

owner/developer must contact the Shire’s Infrastructure Services Department

to discuss these works. The landowner may be eligible for a Council

contribution towards these works.

20. Existing crossover entries deemed unnecessary shall be closed, removed

and suitable kerbing (if required) be reinstated to the satisfaction of the Shire’s Infrastructure Services Department.

21. This decision to approve will expire if the development has not substantially

commenced and is in continuation within two [2] years of the date of this decision.

Note: Planning Services will consider extensions to the approval period for

up to two [2] years provided a written request is received no later than the

original or extended date of expiry.


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INFORMATION NOTES

viii) Should the approval holder be aggrieved by this decision, or any of the conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

ix) A Building Licence is required to be issued by the Shire prior to the

commencement of any on-site building works.

x) Separate applications must be made for any health approvals required under the Health Act 1911.

xi) The applicant and his agents shall ensure that construction works on the


xii) The removal and handling of asbestos on the site must be in accordance with

the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of Asbestos Waste under the Environmental Protection (Controlled Waste) Regulations 2001.

xiii) Any proposed fencing will need to comply with the Shire’s Local Law

on Fencing.

xiv) During the construction stage adjoining lots are not to be entered without the prior written consent of the affected owner(s).

xv) It is the responsibility of the applicant to search the title of the property to

ascertain the presence of any easements that in any case must not be built upon.

xvi) Further advertising signs shall not be erected or displayed on the site

except with the approval of the Manager Building Services or the person acting in his or her capacity.



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11.3 REVISED SHIRE OF ROEBOURNE HEALTH LOCAL LAWS

File No: LE.1

Responsible Executive Officer: Director Development, Regulatory & Infrastructure

Reporting Author: Executive Manager Regulatory Services




Attachment(s) Draft Health Local Law 2012

PURPOSE To commence the legislative process of adopting revised Health Local Laws. BACKGROUND The Shire's Regulatory Service has commenced a review of the Shire of Roebourne Health Local Laws 1996 with a view to removing certain provisions and including these in the proposed Shire of Roebourne Animals, Environment and Nuisance Local Laws. The review has identified other Health local laws which require amendment or deletion, together with new local laws pertaining to public health. The Shire of Roebourne Health Local Laws were gazetted on 12 August 1997, receiving minor updates in August 2002 and May 2007 where the State Government found inadequacies or inequity. No major review of the Health Local Laws has been undertaken until this time. BHW Consulting were engaged to assist in the development of the local laws and submission for gazettal. The consultant has assisted several metropolitan councils and larger country authorities undertake reviews of local laws and assisted in their passage through to gazettal and scrutiny by Parliament’s Joint Standing Committee on Delegated Legislation.

Purpose of proposed local law The purpose of the proposed local law is to provide for the regulation, control and management of day to day public health matters within the Shire of Roebourne. Effect of proposed local law The effect of the proposed local law is to establish various health standards and requirements which people living and working within the Shire must observe.

Shire staff have had input into the local laws, however no consultation with the community has been undertaken as this is required in a subsequent step in the gazettal process The current Shire of Roebourne Health Local Laws have been modified to remove those provisions that have been transferred to the proposed Shire of Roebourne Animals, Environment and Nuisance Local Laws. Of those that remain, the main modifications include:-

Updated requirements for toilet facilities at events, basing these on the

Department of Health document “Guidelines for concerts, events and organised

gatherings (December 2009). This is seen as current best practice;


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Updated requirements for toilets, kitchen and laundering facilities;

Treatment of potable water supplies at public premises (not connected to scheme

water);

Height of onsite effluent disposal fields to minimise risk to public health;

Treatment of standing water on private premises to control mosquito’s;

List transient workforce accommodation in the lodging house definition;

Deletion of all specified forms, allowing the Shire to modify those as needed to

maintain currency;

Removal of all statutory fees associated with the local laws where applicable and allowing these to be set by Council at budget (ie the lodging house fee has been $180 since 1997 and has not changed. This will allow Council greater flexibility when charging fees, and keep in line with CPI).

The community will be provided opportunity to comment on the proposed local laws. These comments must be considered by Council. Where alterations will make a local law significantly different to what was proposed, the procedure for making the local law must be recommenced. The process for adopting local laws is set out in Section 3.12 of the Local Government Act 1995 however an additional step is required to obtain Executive Director Public Health approval. This includes:-

1) At the council meeting the person presiding is to give notice to the council meeting

of the purpose and effect of the proposed local law;

2) State-wide and local public notice is to be given stating that the Shire intends to

make a local law. Advertising is to remain open for at least 6 weeks;

3) As soon as the notice is given, a copy of the proposed local law, together with the

public notice and National Competition Policy form are to be provided to the

Minister for Local Government and Regional Development and Minister for Health

(C/- Director, Environmental Health Directorate).

4) A copy of the proposed local law is to be provided to any person requesting it;

5) After the last day of submissions, the local government is to consider any

submissions and may by absolute majority proceed with the local laws as proposed

or make alterations which are not significantly different from what was first

proposed

6) Three (3) signed copies of the local law are to be forwarded to the Executive

Director, Public Health for their consent pursuant to Section 342(1)(a) of the Health

Act 1911. Two of the signed copies will be returned to the Shire. One of these

signed copies must be forwarded for publication in the Government Gazette.

7) The adopted local law is published in the Government Gazette and a copy is

provided to the appropriate ministers.

8) Another public notice is given stating the title of the local law, its intent and date that

the local law will come into effect;

9) Forwarding all documentation to Parliaments Joint Standing Committee on

Delegated Legislation.


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LEVEL OF SIGNIFICANCE High – the implementation of these local laws will impact upon the regulation and

enforcement of certain activities of all residents and visitors within the Shire. These will also impact upon the roles undertaken by Environmental Health Officers in their day to day duties and investigation of nuisance complaints.

COUNCILLOR/OFFICER CONSULTATION Shire officers have been consulted in development of these local laws. COMMUNITY CONSULTATION Community consultation is to occur following the adoption of the Officer’s recommendation in accordance with Section 3.12 of the Local Government Act 1995. STATUTORY IMPLICATIONS The development and gazettal of local laws must follow the requirements of Section 3.12 of the Local Government Act 1995 and Section 342(1)(a) of the Health Act 1911.

“3.12. Procedure for making local laws (1) In making a local law a local government is to follow the procedure described in this section, in the sequence in which it is described. (2) At a council meeting the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner. (3) The local government is to — (a) give Statewide public notice stating that — (i) the local government proposes to make a local law the purpose and effect of which is summarized in the notice; (ii) a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and (iii) submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given; (b) as soon as the notice is given, give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister; and (c) provide a copy of the proposed local law, in accordance with the notice, to any person requesting it. (3a) A notice under subsection (3) is also to be published and exhibited as if it were a local public notice. (4) After the last day for submissions, the local government is to consider any submissions made and may make the local law* as proposed or make a local law* that is not significantly different from what was proposed. * Absolute majority required. (5) After making the local law, the local government is to publish it in the Gazette and give a copy of it to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister. (6) After the local law has been published in the Gazette the local government is to give local public notice — (a) stating the title of the local law; (b) summarizing the purpose and effect of the local law


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(specifying the day on which it comes into operation); and (c) advising that copies of the local law may be inspected or obtained from the local government’s office. (7) The Minister may give directions to local governments requiring them to provide to the Parliament copies of local laws they have made and any explanatory or other material relating to them. (8) In this section — making in relation to a local law, includes making a local law to amend the text of, or repeal, a local law.”In regards to the Health Act 1911. “342. Local laws (1) Every local government — (a) may, if the Executive Director, Public Health consents; and (b) shall, if the ACTING CHIEF EXECUTIVE OFFICER or the Executive Director, Public Health so directs, make local laws in accordance with subdivision 2 of Division 2 of Part 3 of the Local Government Act 1995 for the purposes specified in this Act or generally for carrying into effect the provisions of this Act.”

POLICY IMPLICATIONS There are no policy implications, however these will assist in providing for flexibility and good governance. FINANCIAL IMPLICATIONS There are no financial implications. Consultant fees and advertising costs have already been budgeted for in the current financial years budget. STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Focusing on continuous improvement and best practice.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The adoption of these local laws will provide some flexibility for members of the community, while enabling the Shire to monitor and regulate activities which do not benefit the health and wellbeing of residents and visitors.


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Environmental Issues These local laws are primarily aimed at maintaining an improving public health, however some of the local laws also have a benefit tot he environment, such as those dealing with effluent and waste. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be minimal impacts on capacity. These local laws will assist the Shires Environmental Health Officers in undertaking their day to day activities.


OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to DEFER the creation of Shire of Roebourne Health Local Laws until such time as further advice is received, and further consultation with officers/councillors has occurred. Option 3 That Council by SIMPLE Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to AMEND the proposed Shire of Roebourne Health Laws.

1. ____________ 2. ____________

CONCLUSION The Shire of Roebourne has conducted a review of its Local Laws and has made major modifications to the Health Local Laws. To enable the new Health Local Laws to be gazetted and enforced, detailed legislative process must be followed.


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That Council by ABSOLUTE Majority pursuant to Section 3.12 of the Local Government Act 1995 RESOLVES to:

1. ADOPT the proposed Shire of Roebourne Health Local Law for advertising;

2. GIVE State-wide public notice stating that: (a) The Shire of Roebourne proposed to make an Health

Local Law: i. The purpose of ther proposed Local Laws is to

provide for the regulation, control and management of day to day public health matters within the Shire of Roebourne;

ii. The effect of which is to establish various health standards and requirements which people living and working within the Shire must observe; (MUST BE READ ALOUD)

(b) A copy of the proposed local law may be inspected or obtained at any place specified in the notice;

(c) Submissions about the proposed local law may be made to the Shire before the day specified in the notice, being not less than 6 weeks after the notice is given;

3. PROVIDE a copy of the proposed local law and notice to the

Minister for Local Government and Minister for Health;

4. DIRECT the Acting Chief Executive Officer to prepare a report to Council detailing the submissions from the community at the June 2012 Council meeting following the closure of submissions.


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11.4 SHIRE OF ROEBOURNE ANIMALS, ENVIRONMENT AND NUISANCE LOCAL LAWS 2012

File No: LE.1






Attachment(s) 1. Draft Animals, Environment and Nuisance Local Law 2012

PURPOSE To commence the legislative process of adopting Animal, Environment and Nuisance Local Laws. BACKGROUND The Shire's Regulatory Service has commenced a review of the Shire of Roebourne Health Local Laws 1996 with a view to removing certain provisions and including these in the proposed Shire of Roebourne Animals, Environment and Nuisance Local Laws. The review has identified several new local laws to enable better management of activities within the Shire, and several local laws which would be better applied utilising the enforcement provisions of the Local Government Act 1995 rather than the Health Act 1911. Principally this applies to the issue of infringement notices (ie on the spot fines) which currently cannot be issued due to the Health Act not having the appropriate sections in place to enable this to occur. The Local Government Act 1995 does provisions to allow authorised officers to issue infringements, therefore adding another enforcement option. The proposed Shire of Roebourne Animals, Environment and Nuisance Local Laws 2012 were based on those adopted by the City of Mandurah which were gazetted in 2011. By removing certain provisions from the Health Local Laws, and applying them within the proposed Animals, Environment and Nuisance Local Laws (promulgated under the Local Government Act 1995), authorised officers will be able to better enforce the legislation. BHW Consulting were engaged to assist in the development of the local laws and submission for gazettal. The consultant has assisted several metropolitan councils and larger country authorities undertake reviews of local laws and assisted in their passage through to gazettal and scrutiny by Parliament’s Joint Standing Committee on Delegated Legislation.


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Purpose of local law The purpose of the proposed local laws is to provide for the regulation, control and management of animals and the prevention of environmental damage and nuisances within the Shire of Roebourne. Effect of local law The effect of the proposed local law is to establish the requirements with which any person keeping animals, or undertaking activities that have the potential to impact the environment or create nuisance must comply.

Shire staff have had input into the local laws, as has CARE in relation to the provisions controlling litter and building site bins. Local Laws include provisions relating to:-

Keeping of animals including birds, bees and livestock (including miniature

livestock)

Litter on building sites

Dust, light, odour and smoke nuisance

Storage and disposal of materials and vehicles

Disposal of pool backwash and stormwater

Cyclone hazards

Unsightly land and disused materials

Bill posting

Animal nuisance

The community will be provided opportunity to comment on the proposed local laws. These comments must be considered by Council. Where alterations will make a local law significantly different to what was proposed the procedure for making the local law must be recommenced. The process for adopting local laws is set out in Section 3.12 of the Local Government Act 1995 and includes:-

1. At the council meeting the person presiding is to give notice to the council meeting

of the purpose and effect of the proposed local law;

2. State-wide and local public notice is to be given stating that the Shire intends to

make a local law. Advertising is to remain open for at least 6 weeks;

3. As soon as the notice is given, a copy of the proposed local law, together with the

public notice and National Competition Policy form are to be provided to the

Minister for Local Government and Regional Development and any other relevant

ministers

4. A copy of the proposed local law is to be provided to any person requesting it;

5. After the last day of submissions, the local government is to consider any

submissions and may by absolute majority proceed with the local laws as proposed

or make alterations which are not significantly different from what was first

proposed

6. The adopted local law is published in the Government Gazette and a copy is

provided to the appropriate ministers

7. Another public notice is given stating the title of the local law, its intent and date that

the local law will come into effect;

8. Forwarding all documentation to Parliaments Joint Standing Committee on

Delegated Legislation.


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LEVEL OF SIGNIFICANCE High – the implementation of these local laws will impact upon the regulation and

enforcement of certain activities of all residents and visitors within the Shire. These will also impact upon the roles undertaken by Regulatory Services Officers (primarily Rangers and Environmental Health Officers) in their day to day duties and investigation of nuisance complaints.

COUNCILLOR/OFFICER CONSULTATION Shire officers have been consulted in development of these local laws. COMMUNITY CONSULTATION The provisions relating to site bins on construction sites have been forwarded to CARE for their consideration and comment. They responded positively. Community consultation is to occur following the adoption of the Officer’s recommendation in accordance with Section 3.12 of the Local Government Act 1995. STATUTORY IMPLICATIONS The development and gazettal of local laws must follow the requirements of Section 3.12 of the Local Government Act 1995.

“3.12. Procedure for making local laws (1) In making a local law a local government is to follow the procedure described in this section, in the sequence in which it is described. (2) At a council meeting the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner. (3) The local government is to — (a) give Statewide public notice stating that — (i) the local government proposes to make a local law the purpose and effect of which is summarized in the notice; (ii) a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and (iii) submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given; (b) as soon as the notice is given, give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister; and (c) provide a copy of the proposed local law, in accordance with the notice, to any person requesting it. (3a) A notice under subsection (3) is also to be published and exhibited as if it were a local public notice. (4) After the last day for submissions, the local government is to consider any submissions made and may make the local law* as proposed or make a local law* that is not significantly different from what was proposed. * Absolute majority required. (5) After making the local law, the local government is to publish it in the Gazette and give a copy of it to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister. (6) After the local law has been published in the Gazette the local government is to give local public notice — (a) stating the title of the local law;


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(b) summarizing the purpose and effect of the local law (specifying the day on which it comes into operation); and (c) advising that copies of the local law may be inspected or obtained from the local government’s office. (7) The Minister may give directions to local governments requiring them to provide to the Parliament copies of local laws they have made and any explanatory or other material relating to them. (8) In this section — making in relation to a local law, includes making a local law to amend the text of, or repeal, a local law.”

POLICY IMPLICATIONS There are no policy implications, however these will assist in providing for flexibility and good governance. FINANCIAL IMPLICATIONS There are no financial implications. Consultant fees and advertising costs have already been budgeted for in the current financial years budget. STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Focusing on continuous improvement and best practice.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The adoption of these local laws will provide some flexibility for members of the community, while enabling the Shire to monitor and regulate activities which do not benefit the health and wellbeing of residents and visitors. These local laws will provide for simpler enforcement measures which will provide a further deterrent to offenders. Environmental Issues The adoption of these local laws will have a positive benefit on the community as these include provisions in relation to the control of waste, the built environment, disposal of water and control of dust. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be minimal impacts on capacity. These local laws will assist the Shires Regulatory Services staff in undertaking their day to day activities.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter.


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to DEFER the creation of Shire of Roebourne Animals, Environment and Nuisance Local Laws until such time as further advice is received, and further consultation with officers/councillors has occurred. Option 3 That Council by SIMPLE Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to AMEND the proposed Shire of Roebourne Animals, Environment and Nuisance Local Law.

1. __________ 2. __________

CONCLUSION The Shire of Roebourne has conducted a review of its Local Laws and has developed a Draft Shire of Roebourne Animals, Environment and Nuisance Local Law. To enable this to be gazetted and enforced, detailed legislative process must be followed


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That Council by ABSOLUTE Majority pursuant to Section 3.12 of the Local Government Act 1995 RESOLVES to:

1. ADOPT the proposed Shire of Roebourne Animals, Environment and Nuisance Local Law for advertising;

2. GIVE State-wide public notice stating that:

(a) The Shire of Roebourne proposed to make an

Animals, Environment and Nuisance Local Law;

i. The purpose of which is to provide for the

regulation, control and management of

animals and the prevention of environmental

damage and nuisances within the District and

ii. The effect of which is to establish the

requirements with which any person keeping

animals or undertaking activities that have the

potential to impact the environment or create

nuisance must comply; (MUST BE READ

ALOUD)

(b) A copy of the proposed local law may be inspected or

obtained at any place specified in the notice;

(c) Submissions about the proposed local law may be

made to the Shire before the day specified in the

notice, being not less than 6 weeks after the notice is

given;

3. PROVIDE a copy of the proposed local law and notice to the

Minister for Local Government and Minister for

Environment;

4. DIRECT the Acting Chief Executive Officer to prepare a

report to Council detailing the submissions from the

community at the June 2012 Council meeting following the

closure of submissions.


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11.5 PROPOSED ROAD DEDICATION – LOT 509 MADIGAN ROAD AND PART LOTS 505 AND 507 MADIGAN ROAD

File No: P2480


Reporting Author: Principal Statutory Planner


Applicant/Proponent: MAC Services


Attachment(s) 1. Location Plan

2. Road Alignment Plan

3. View of Road Connection

PURPOSE To seek Council’s support for the dedication of Lot 509 Madigan Road and Part Lots 505 and 507 Madigan Road as a Road Reserve to allow the formalisation of a road connection from Madigan Road to both Lot 520 (MAC Services Camp) and Lot 505 (Landcorp’s proposed future ‘bulky goods’ site). BACKGROUND At the Ordinary Council Meeting of 16 May 2011 Council resolved to support ‘in principle’ Planning Application P2480 for the development of Transient Workforce Accommodation at Lot 520 Madigan Road and delegate authority to the ACTING CHIEF EXECUTIVE OFFICER to make final decision on the application following further submission of information. The Planning Application was granted planning approval on 22 August 2011. This development is commonly known as the Mac Services Camp. Stage 1 of the Mac Services camp is currently under construction. The approved access to the camp from Madigan road is via a narrow allotment (20m width). This is Lot 509 and is Crown land. This lot will serve to provide the access to both the Mac Services Camp on Lot 520 and the adjacent lot to the north which has been earmarked for ‘bulky goods’ development (Lot 505). Earlier considerations of this proposal have been undertaken by both the Shire’s Infrastructure and Planning Services. It is considered the road that is to be constructed by Mac Services within Lot 509 and on small portions of Lots 505 and 507 (see attachments) and to be connected to Madigan Road at the proponents cost, should become a dedicated road controlled by the Shire. MAC Services have recently contacted the Shire to state that they have begun works on this road and will complete the majority of the road with the exception of the connection to Main Roads within the following months. This connection has been delayed due to the timing of the construction of the nearby intersection of Madigan Road with Dampier Road being undertaken by Main Roads. MAC Services have requested that the Shire initiate the dedication of the road to ensure the access to the MAC Services Camp is formalised to accommodate Stage 1 occupancy. They have committed to completing the connection to Madigan Road when Main Roads are ready and the current diversion road is no longer


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needed. The Shire’s Infrastructure Services has indicated that they are comfortable with this timing as Main Roads will require this connection to be completed by MAC Services. In accordance with the Land Administration Act 1997, Section 56 (1a) and (2) the support of Council is required prior to making a request to the Minister of Lands for the dedication of the land as a Road Reserve. Should Council grant support for the dedication of the land to become a Road Reserve the Shire is required to forward the request to the Minister of Lands through Regional Development and Lands along with survey or accurate sketch plans. LEVEL OF SIGNIFICANCE The proposal may be considered significant by virtue of the Criteria of Council Policy CE8 – Significant Decision Making Policy which states: Any transfer of ownership or control or the construction, replacement or abandonment of a strategic asset.

The implications of this decision are that following the construction and dedication of the road the Shire will be responsible for maintenance of this road into the future and there are some financial costs associated with maintenance of roads. Infrastructure services support the dedication of the road and have taken into consideration these maintenance costs. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Infrastructure Services and Infrastructure Services have discussed with Main Roads in regard to connection of this road to Madigan Road. Madigan Road is controlled by Main Roads. Main Roads have supported the connection to Madigan Road. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Land Administration Act 1997: Section 56 – Dedication of Roads POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Following the dedication of the road to the Shire the costs associated with maintenance of the Road Reserve will be the responsibility of the Shire into the future. Although, it is noted that there is a three year maintenance agreement in place with the proponent. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Following the construction and dedication of the road the Shire will be responsible for maintenance of this road into the future and there are some financial costs associated with maintenance of roads. There is a three year maintenance agreement in place with the proponent.


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Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The Council’s support for dedication of roads to service future development in the Karratha townsite is a standard practice. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 56 of the Land Administration Act 1997 RESOLVES to NOT support the dedication of Lot 509 as a Road Reserve.

CONCLUSION The access to the MAC services site was approved under Planning Approval P2480. The proposal to dedicate all of Lot 509 and small portions of adjacent Lots 505 and 507 Madigan Road as a Road Reserve has been considered by the Infrastructure and Planning Departments as appropriate to provide formal access to both the approved MAC Services development and the site earmarked for ‘bulky goods’ development. It is recommended the Council support the dedication of this land as Road Reserve and that the Shire request the Minister of Lands to dedicate the land as a Road Reserve in accordance with Section 56 of the Land Administration Act, 1997.


That Council by SIMPLE Majority pursuant to Section 56 of the Land Administration Act 1997 RESOLVES to:

1. SUPPORT the dedication of Lot 509 Madigan Road and portion of Lot

505 and Lot 507 as a Road Reserve; and

2. FORWARD a request to the Minister of Lands, through the Department of Regional Development and Lands for the dedication of Lot 509 and portion of Lot 505 and Lot 507 Madigan Road as a Road Reserve.


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Lot 507 -Existing Transient Workforce Accommodation

Lot 520 - MAC Services Camp

Cemetery

Lot 505 ‘Bulky Goods’ site

Lot 509 – Lot proposed to be dedicated as Road Reserve


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11.6 PROPOSAL FOR HOUSEHOLD BATTERY RECYCLING TRIAL PROJECT

File No: WM.7

Responsible Executive Officer: Director Development Regulatory & Infrastructure Services

Reporting Author: Executive Manager, Regulatory Services


Applicant/Proponent: Community Safety Coordinator


Attachment(s) Battery Recycling Tubes, Woodside Social Investment Funding application

PURPOSE This report is to advise Council of a proposal for a trial of a household battery recycling project proposed by Woodside. They are requesting to place one 5-10 litre collection tube at the Shire Administration office. BACKGROUND The Community Safety Coordinator is applying for $30,000.00 funding for litter initiatives through the Woodside Social Investment Funding program. This funding includes $23,000.00 to ‘top up’ Bucks for Bags payments to $7.00 per bag for a limited period of time. It also includes $4,000.00 to promote community litter clean ups (and the battery recycling), and $2,000.00 to provide celebration BBQs at selected clean up events. Woodside have asked, as part of this funding if the Shire will assist with the household battery recycling project. Battery collection units have been established at Woodside plants. They would like to trial a community project as well. The project involves placing a 5-10 litre collection tube at the reception area of the Shire Administration office from April to December 2012. Residents would be encouraged to bring their household batteries – AAA size to 9-volt size – into the Shire for collection. Toxfree will collect the batteries each month, or when the tube is full, and send them off for recycling. The project will be promoted through newspapers and electronic media. An incentive of a monthly prize draw will be given to encourage people to bring their batteries in. The trial is fully funded by the Woodside grant. They will purchase the tubes and they have already contracted Toxfree to do the collection. The trial will be managed by the Community Safety Coordinator. LEVEL OF SIGNIFICANCE Low level of significance. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place via this report.


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COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. The trial is fully covered by the Woodside funding. STRATEGIC IMPLICATIONS There are no major strategic implications. However, it does relate to: Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Enhancing environmental attitudes organisation wide. Initiatives 2009-13: Develop a series of sustainable environmental policies.

This project will provide a small recycling project in Karratha where no public recycling currently exists.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues Although the project is small, it will stop some household batteries going into landfill. It will also educate the community about leaching into the environment. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The trial will be managed by the Community Safety Coordinator as part of their normal litter management duties. There will be a small time imposition on Customer Service staff to monitor the collection and answer queries.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.


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VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 resolves to DECLINE to support the trial of recycling household batteries.

CONCLUSION The trial of household battery recycling is a small but useful project. There is no financial or other risk to the Shire. The additional funding of $23,000.00 for the Bucks for Bags program will be a benefit to the Shire.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 resolves to SUPPORT the trial of recycling household batteries.


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11.7 EFFLUENT UPGRADE – GOLF CLUB TANKS

File No: SD.11

Responsible Executive Officer: Director Development Regulatory & Infrastructure Services

Reporting Author: Executive Manager of Works




Attachment(s) Tank photos and site location map.

PURPOSE The purpose of this report is to request Council support regarding the proposed upgrade of the existing 3 x 225kl steel Treated Waste Water (TWW) storage tanks, located at the Karratha Golf Course. BACKGROUND Under account number 14325060 “Upgrade Effluent System Gen” Council budgeted $500,000 within the 2011/2012 financial year for the upgrade of the current Effluent System which delivers Treated Waste Water (TWW) to many areas of public open space throughout the Karratha townsite. The amount budgeted is a historical figure rather than being aligned to any specific part of the TWW infrastructure upgrade and is kept in preparedness of a major infrastructure failure event or being utilised to upgrade the TWW system at either the Gap Ridge or Bulgarra TWW system pumping facilities in readiness for the system handover to the Water Corporation. The upgrade to the pumping facilities is in line with the Memorandum of Understanding (MOU) between the Shire of Roebourne and the Water Corporation in order to enable the handover of both facilities to the Water Corporation in the near future. At the 20 December 2010 Ordinary Council Meeting, Council resolved to:

Res No : 151369 That Council endorse the Memorandum of Understanding-Recycled Water Supply and approve the signing of the document by the Chief Executive Officer and Shire President under the Common Seal.

Recent advice from the Water Corporation is that they have secured major funding to upgrade the Shire of Roebournes Bulgarra TWW plant and the main line from that plant to Millstream Road (Councils assets). Once installed (commencing late October 2012) Council will not be required to invest any further funding to upgrading the Bulgarra TWW plant. Decommissioning the Bulgarra TWW plant to the Water Corporation can then occur. The main line up to Millstream Road is to be upgraded from 100mm to 375mm in diameter and will then be suitable for the proposed TWW major upgrade identified within the


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Karratha Treated Waste Water System Review (KTWWSR), which is costed at $35 million to be constructed. From the original $500,000 budgeted within 2011 / 12 financial year for the upgrade of the effluent system, $ 210,005 has been spent on major filter upgrades and a digital telemetry phone warning systems in line with Water Corporations requirements and as part of the MOU. $289,995 still remains and has been retained for the proposed upgrade to the Gap Ridge TWW pumping system to enable this asset to be decommissioned to the Water Corporation later this year. Based upon a basic desk top analysis by Water Corporation staff, a cost estimate has been placed at approximately $400,000 for this to occur and is being firmed up through hydraulic analysis by Water Corporation staff. Compounding the issue is a request from Landcorp to construct waste water ponds on a vacant section of the Shire of Roebourne Gap Ridge TWW plant land which will facilitate the storage of waste water from the Gap Ridge Industrial Estate. Further to this, Landcorp seek TWW from the Shire of Roebournes Gap Ridge TWW supply to reticulate landscaping requirements to the Gap Ridges Industrial Estate (60,000 + trees to be reticulated). Council staff advised Landcorp that they believe that Landcorp should fund the cost to upgrade the Gap Ridge’s TWW pumping requirements to the Water Corporations standards as part of a deal to access the Shire of Roebournes land for their ponds construction and also for the supply of TWW for their landscaping reticulation requirements. This negotiation is still being progresses and may indeed be resolved close to the end of the financial year. If a resolution to this matter is not negotiated then the $289,995 available under the upgrade effluent account may be required to undertake the pumping upgrade works in house. Of major concern to reticulation staff is the condition of the three 225kl TWW storage tanks located at the Karratha Country Club. These tanks service the reticulation requirements for the Golf Course itself. (Aerial photo attached). All three were second hand when installed in 2000. None were anchored to the ground and survive cyclonic weather by the weight supplied via the TWW once full. Shire field officers have advised of several structural problems ranging from perforated polyurethane tank liners, leakage, structural movement in the walls when partially empty with an escalating deterioration of the tank itself. Photos of the tanks have been listed as attachments. At present these tanks are the likely failure point to the TWW system in general and once replaced it is believed that the system will survive until the KTWWSR has been completed. The current tanks have also been identified within the KTWWSR which listed two concrete 800kl tanks be installed side by side for future requirements. The cost for these tanks is approximately $1,000,000 each. It is unlikely that the current tanks will last much longer and as such staff have costed an option to install a steel 800kl tank at a cost of $360,000 to replace the current three ageing tanks. The tank will be fitted to a concrete pad, be cyclone rated and have a polyurethane liner that comes with a 20 year warranty. The new tank will then be in line with the KTWWR and service any upgrade that the golf club requires in regards to additional water for green development in the near future.


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The increase to the flow capacity from the Bulgarra TWW plant via the main line upgrade from 100mm to 375mm diameter will allow quicker fill times and allow for the proposed 800kl tank to be filled while emptying during the reticulation cycle. This methodology would allow greater volumes than the tanks 800kl holding capacity. There is a draft figure of $360,000 listed within account 14325060 “Upgrade Effluent System” for this to be undertaken within the 2012 -2013 financial year, however if the negotiations with Landcorp to upgrade the pumping system at the Gap Ridge pumping site is confirmed then the remaining available funding of $289,995 from the 2011 /2012 financial year could be utilised to commence the tank project (installation of a concrete pad and fitting purchases within this financial year). The actual tank would then be installed early in the 2012 – 2013 financial year. LEVEL OF SIGNIFICANCE This project has a high level of significance whereby the continued reliable delivery of TWW for reticulation purposes continues to provide a major grassed recreational facility (golf club) to the community. COUNCILLOR/OFFICER CONSULTATION No consultation has taken place. COMMUNITY CONSULTATION No community consultation has taken place. STATUTORY IMPLICATIONS The Health Act 1911 contains a number of provisions that regulate the use of recycled water supplies:

Section 94 - Prohibits chemical refuse or any waste that is injurious to health to be

disposed in sewers or drains.

Section 98 – prohibits sewage being put anywhere unless it is authorized.

Section 107 – prohibits the use of any apparatus for the treatment of sewage

unless approved by the Executive Director of Public Health.

Section 129 – prohibits the pollution of any water supply.

Section 130 – Riparian rights - Power to prevent water pollution and prosecute

people responsible for water pollution.

Section 131 - The power to close off a water supply that is considered polluted or

unfit for human consumption.

The Metropolitan Water Supply and Sewerage Act 1909 contains a number of provisions that regulate the use of alternative water sources:

Section 54 – Only approved fittings may be used fit-for-purpose for the water

supplied.

Section 55 – People supplied with water are required to keep their fittings in good

repair.

The Metropolitan Water Supply, Sewerage and Drainage By-laws 1981 contain details on several provisions for the supply of alternate water:

Section 3 - Protection of water against pollution.

Section 4 - Protection of catchment areas and water reserve.

Section 5 - Protection of public water supply areas and underground water

pollution control areas.


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The Water Services Licensing Act 1995 contains a number of provisions that regulate the use of recycling water sources:

Section 18 – Requirement for licenses from the Economic Regulation Authority

(ERA) to supply water.

Section 19 – Power to exempt people/incorporated bodies from licensing

requirements.

The Department of Environment and Conservation also regulates the use of recycled water on land under Part V of the Environmental Protection Act 1986. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS If negotiations are progressed between the Shire of Roebourne and Landcorp towards Landcorp funding the pumping upgrade at Gap Ridge, the undertaking of partial construction of the proposed 800kl TWW tank at the Golf Club could be progressed this financial year and funded through the remaining funds in account 14325060 ($289,994). This will significantly reduce required capital funding within the 2012 / 2013 financial year to construct the tank. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal One – Communities. Objectives: Creating aesthetically attractive and vibrant Towns. Providing a range of appropriate facilities that reflect the demography of the communities. Initiatives: Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space thorough the Shire.

RISK MANAGEMENT CONSIDERATIONS Failure to upgrade the reticulation tank infrastructure at the Golf Club places at risk the reticulation of the current grassed fairways and the proposed golf greens upgrade project. ISSUES Economic Issues Potential loss of public amenity will have a knock-on social and economic effect. Social Issues The useability of the active open spaces i.e. sports fields and parks, is dependent on the availability of water for irrigation. Any reduction or inability to irrigate such facilities will have a negative impact on the community in terms of their ability to access and use such facilities for sports and other activities. Environmental Issues There are no environmental issues associated to the recommendation. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



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RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY Delegate authority to the Acting Chief Executive Officer to negotiate the construction of the new 800kl Treated Waste Water storage tank at the Karratha Country Club site, pending the results of all negotiations between Landcorp, Water Corporation and the Shire of Roebourne. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority by virtue of Section 3.18 of the Local Government Act 1995 RESOLVE to:

1. NOT ENDORSE upgrading the TWW storage tanks at the Golf Club site and

2. ADVISE the Karratha Country Club that they should fund any such required

upgrades themselves in the future.

CONCLUSION In the event the Karratha Country Club assumes future maintenance of the Golf Clubs infrastructure and associated assets, Shire of Robourne staff would likely be involved with the reticulation system and the delivery of TWW to the facility in some form. The option of not upgrading the current tanks may result in loss of the grassed amenity. Installing the new 800kl tank could be the catalyst to trigger negotiations regarding the relationship between the Karratha Country Club and Shire of Roebourne and how this relationship is to develop into the future. It is recommended that Council support the proposal to replace the current 3 x 225kl TWW tanks with an 800kl replacement tank at Karratha Country Club, with the works programming determined by as a result of negotiations between the various parties listed within this report. As negotiations may result in limited time lines for future agenda reports, delegated authority could be granted to the Chief Executive Officer allowing works to be progressed as soon as funding has been secured for the Gap Ridge Pump upgrade.


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That Council by ABSOLUTE majority pursuant to Part 4 of the Local Government (Functions and Administration) regulations and section 3.57 of the Local

Government Act 1995 RESOLVES to:

1. DELEGATE authority to the Acting Chief Executive Officer to negotiate the construction of the new 800kl Treated Waste Water storage tank at the Karratha Country Club site, pending the results of all negotiations between Landcorp, Water Corporation and the Shire of Roebourne. Note: Subject to outcomes of 1.

2. APPROVE the replacement of the ageing 3 x 225kl Treated Waste Water storage tanks located at the Karratha Country Club with a new 800kl Treated Waste Water storage tank.

3. APPROVE the expenditure of the remaining 2011 / 2012 financial year from account 14325060 ($289,994) for the commencement of the tank replacement project with the remainder to be funded from the 2012 / 2013 budget.


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Tank and infrastructure photos depicting various corrosion and structural damage.


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Proposed new tanks construction site adjacent existing tanks.


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11.8 ROAD MAINTENANCE AGREEMENT.

File No: DR/1/13

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services.



Applicant/Proponent: Internal


Attachment(s) 1. Road Maintenance Cash Contribution Deed.

2. Road Maintenance Road Maintenance Deed.

3. Road Maintenance Guidelines.

PURPOSE The purpose of this report is to seek Councils endorsement for the attached Road Maintenance Agreement (RMA) documents and the associated processes involved. Council’s endorsement will ensure measures of compensation enforcement against Heavy Vehicle Operators or Companies who cause increased road deterioration and road maintenance expenditure. BACKGROUND At the ordinary Council Meeting held the 21 of November 2011 Council resolved the following;- COUNCIL RESOLUTION

Res No : 151902 That Council by ABSOLUTE Majority RESOLVES to agree to allow Restricted Access Vehicle movements on Shire of Roebourne Roads subject to the following: 1. For any Heavy Vehicle Operator requiring Restricted Access Vehicle Permit Support on a non-Restricted Access Vehicle Route for repetitive freight cartage movements (such as fuel deliveries having 3-4 truck movements per week over a defined period), be approve by the Shire of Roebourne Chief Executive Officer under delegated authority. 2. For any Heavy Vehicle Operator or Associated Companies requiring Restricted Access Vehicle Permit Support for any ‘campaign or cyclic’ cartage operations, or of heavy vehicles that have excessive axle loads or require specialist axle configurations to accommodate the intended heavy loads which seek the use of the Shire of Roebournes Roads, are to be presented to Council for resolution and; a. That delegated authority to use the Shire of Roebourne Road network for all heavy vehicle usage over long periods is determined via Council resolution.


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b. That, prior to any cartage occurring, a Road Maintenance Agreement is reached to provide Road Maintenance Services on the specific road(s). c. Throughout the cartage period the company must indemnify the Shire of Roebourne against all associated liability, claim or loss against Shire of Roebourne that is directly or indirectly a result of the road condition or the cartage operation being performed. d. That a security or performance bond be lodged in respect of the road infrastructure throughout the entire cartage period requested that will be used in the case of any unrepaired damage that occurs and is not addressed appropriately or in a timely manner. e. That Restricted Access Vehicle Permit Support is granted in allotments of 6 monthly periods until cartage completion. f. That the Chief Executive Officer be the delegated authority to approve the Restricted Access Vehicle Permit Support 6 monthly renewals and all associated agreements in (b), (c) and (d) above. Council Officers undertook the draft RMA works which was sent to our legal team for investigation, approvals and or recommendations. Attached is the finalised RMA which has been endorsed by Council’s Solicitors for usage. Within the RMA document there are various means of compensation or activities that can be opted for by Heavy Vehicle Operators.

The options are:- 1. A Cash Contribution.

A negotiated amount (one off payment), to the Shire of Roebourne.

2. A contribution charge based upon tonnage rates ranging from $0.15 - $0.30c per tonne multiplied by the tonnage of material carted. IE: - If 2 million tones of cartage were agreed to and at a cost of $0.25 per tonne,

the charge to the Cartage Company or Heavy Vehicle Operator would be $500,000;

or

3. A Road Maintenance Deed. The company agrees to maintain the road during the requested period, to the

standards listed within the Road Maintenance Guidelines and or any further

standards required by the Shire of Roebourne. Within the Deed Shire of Roebourne

officers will supervise and inspect works required or undertaken and if this has not

been adhered too by the requesting Heavy Vehicle Operator or Company involved

future 6 monthly Restricted Access Vehicle Permits will not be agreed to.

These options do not apply to new road constructions requested by a company. If a

request of this nature is generated it would require Council endorsement separate

to any RMA agreement.

LEVEL OF SIGNIFICANCE It is considered that the Road Maintenance Agreement document does trigger thresholds and criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy.


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COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION Council endorsement of the creation of a Heavy Haulage Road reserve associated with this item will require Council providing one month’s local public notice of the proposed use of the funds. STATUTORY IMPLICATIONS

1. The Local Government has responsibility for roads under the Local Government Act

1995.

2. Local Government Act 1995 Section 6.11 Reserves - requires one month local

public notice for the creation or change of purpose of a Reserve.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Failure to reach endorsement for the attached Road Maintenance Agreement (RMA) documents and the associated processes involved will result in increased Shire of Roebourne road deterioration and road maintenance expenditure. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal Two – Delivering Services Objective -Focusing on continuous improvement and best practices.

- Meeting the set service standards. - Continually review and streamline key work practices and work processes.

Priority for 2009/13 Optimise road maintenance program and practices.

RISK MANAGEMENT CONSIDERATIONS If a request for a Permit Support for Restricted Access Vehicle (RAV’s) for long periods of heavy haulage is granted without a RMA in place, then there is a financial risk to Shire of Roebourne to be considered. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



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RELEVANT PRECEDENTS Various Local Governments and Main Roads WA themselves are undertaking similar type road maintenance agreements to protect their road assets. DELEGATED AUTHORITY Delegated authority to the Shire of Roebourne’s Chief Executive Officer to negotiate RMA’s after full Council has been advised of the heavy vehicle issues involved. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority RESOLVES to Move to NOT ENFORCE a Road Maintenance Agreement and rescind Res No: 151902 Part 2 (b) and 2 (d).

CONCLUSION

Much work and negotiations have led to a quality document that will address issues related to Heavy Vehicle Road usage and the associated impact upon the Shire of Roebourne Road network.

It must also be recommended that any funding received by the Shire of Roebourne which is derived from an endorsed cash contribution or a contribution charge based upon tonnage rates, needs to be deposited within a reserve account for expenditure upon the roads in question or other Heavy Vehicle Road routes.


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It is recommended that Council supports the recommendations as listed.


That Council by ABSOLUTE majority pursuant to Part 4 of the Local Government (Functions and Administration) regulations and sections 3.57 and 6.11 of the Local Government Act 1995 RESOLVES to:

1. Endorse the Road Maintenance Agreement which comprises the

Cash Contribution Deed, Road Maintenance Deed and associated

Road Maintenance Guideline documents and endorse the processes

involved.

2. Delegate authority to the Acting Chief Executive Officer to negotiate

Road Maintenance Agreements with Heavy Vehicle Transport

Operators or Companies seeking access to the Shire of Roebourne

Road Network, for Heavy Vehicle Road access.

3. Establish a reserve account for the purpose of Heavy Haulage Roads and provide one month’s local public notice seeking submissions from the Community.


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11.9 BLACK SPOT PROJECT WITHDRAWAL.

File No: EG/4/2

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services.



Applicant/Proponent: Internal


Attachment(s) Proposed intersection design layout.

PURPOSE For Council to consider the withdrawal of the 2011 / 2012 State Black Spot works proposal for intersection works to the Searipple / Millstream Road intersection. BACKGROUND In August 2010 Council engaged Consultants to review the 2006 - 2011 Black Spot crash statistics within the Karratha area. This was undertaken in order to investigate possible sites for Black Spot Submission which was to be included within the 2011/ 2012 financial year. Two sites were identified being the Balmoral Road / Gawthorn Drive Roundabout and the Searipple / Millstream Road intersection. Both projects had a very low Benefit Cost Ratio (BCR) which reflects value for road safety improvement against funding required to undertake the improvement works. Neither projects had listed fatalities, hospitalisation or major property damage recorded. The BCR is the criteria score that indicates to Main Roads WA which projects are priorities and which should be funded up to a value of $40,000. After $40,000 a Road Safety Audit needs to be undertaken as an additional requirement and after $100,000 an additional Road Safety Engineering Audit on the proposed works and its benefits is required. Works envisaged to be undertaken at the Balmoral Road / Gawthorn Drive roundabout (BCR 1.05) would have reflected little benefit to road safety at the roundabout, therefore the attention was directed to the Searipple Road / Millstream Intersection (BCR 1.07) for which funding was approved based upon a new intersections design layout. (Attached) The cost to undertake the work was estimated to be $120,000 of which $80,000 was to be funded through the State Government Black Spot Programme. A quote was sought to undertake the works from our regular contractors. Shire officers were advised that the contractors would need to mobilise a further crew from Perth as their local team was fully booked and unable to complete the works in the required staged approach. The quote totalled $311,242 GST Inclusive, of which incidentals was $149,239 with $68,128 of that figure being accommodation alone. This cost would have eliminated the project at the initiation stage. It is likely that continuing to wait for the Shire contractors to be available to undertake the intersections works upgrade will cause a rollover of the project from 2011 / 2012 to the 2012 / 2013 financial year.


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If this was to occur Council would need to fund any additional costings over its $40,000 contribution to deliver the project. A desk top calculation (inclusive of using Councils own staff) indicate the total project costing would be in the vicinity of $160,000 approximately, which would make Councils contribution $80,000 in total. Further developments have made the intersection upgrade works questionable. Traffic modelling works undertaken for the Town Center development was presented to Council officers. The modelling indicated that traffic lights would be required on the Searipple / Millstream Intersection within a 3 year period. The question now is should Council pursue the intersection upgrade when the works are likely to be upgraded by another traffic intersection treatment in the very near future? LEVEL OF SIGNIFICANCE It is considered that the withdrawal of the Searipple / Millstream Road intersection State Black Spot proposal does trigger thresholds and criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Local Government has responsibility for roads under the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS State Black Spot grant funding ($80,000) has not been claimed, nor has any costings been attributed to Councils 1/3rd funding component of $40,000. Withdrawal of the Searipple / Millstream Road intersection State Black Spot proposal would deliver a Budget savings of ($40,000) of Councils own funds. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

. Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations”

Objectives: Meeting the set service standards. Focusing on continuous improvement and best practice.

Initiatives 2009-13: Continually review and streamline key work practices and work processes.


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RISK MANAGEMENT CONSIDERATIONS There is minimal risk as the intersections crash statistics reflect minor side and rear end type crashes with no major hospital or fatalities reported. These statistics are aligned to most intersections controlled by regulatory signage. Future signalisation of the intersection would reduce these statistics. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS A State Black Spot presentation and discussion forum was held at Main Roads WA Port Hedland offices on the 29 March 2012 for members of the Pilbara Road Group Technical committee. There were no State Black Spot proposals from the Pilbara Regional Road Group for the 2012 / 2013 financial year, with all Local Government representatives having similar issues of project delivery due to high contractor’s costs and/or availability. The group agreed that unless major crash statistics and incidents are recorded, it would be difficult to justify expenditure and therefore submitting minor State Black Spot projects with low BCR’s was deemed a low priority. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by virtue of Section 3.18 of the Local Government Act 1995 RESOLVES to ADVISE Main Roads WA that the Shire of Roebourne requests reallocation of the State Black Spot proposal for Searipple / Millstream Intersection works be included in the 2012 /2013 financial year and that Council allocate additional required funding to undertake the works.


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CONCLUSION Based upon the associated difficulties in delivering the project, increased contractors costs, relatively low Benefit Cost Ratio’s of the project, minimal increased safety for the road users and further recommended intersection treatments (traffic signalisation within the near future), indicates that continuation with the project would not reflect value for money.


That Council by SIMPLE majority pursuant to Part 4 of the Local Government (Functions and Administration) regulations and section 3.57 of the Local Government Act 1995. RESOLVES to WRITE to Main Roads WA and advise that based upon the associated difficulties in delivering the State Black Proposal for the Searipple / Millstream Intersection works that Council intends to withdraw the 2011 / 2012 financial year State Black Proposal for the Searipple / Millstream Intersection works.


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11.10 APPLICATION FOR PLANNING APPROVAL – PROPOSED 11 PARK HOMES, BUS SHED AND RECREATION CENTRE [SENIORS VILLAGE] – LOT 557 (No 20) CRANE CIRCLE, PEGS CREEK

File No: P2775


Reporting Author: Director Development, Regulatory and Infrastructure Services


Applicant/Proponent: National Lifestyle Villages (Ian Nichol)

Disclosure of Interest: NIL

Attachment(s) 1. Endorsed City Centre Master Plan

2. Endorsed Road Layout Plan

3. Site Location Plan

4. Certificate of Title for Lot 557 on DP 67222

5. Warambie Estate Approved Layout Plan

6. Applicants Plans

7. JDA Technical Advice dated 4 November 2011

8. MRA Technical Advice dated 1 December 2009

9. Depart of transport Advice dated 12 February 2010

10. GHD Technical Advice dated 17 February 2012

11. Consolidated Technical Advice dated 14 & 19 March 2012

12. JDSI Technical advice dated 26 March 2012

PURPOSE For Council to consider and make determination on an Application for Planning Approval for the development and operation of 11 Park Homes, Bus Shed and Recreation Centre for the purposes of accommodation for residents over the age of 55 as an extension to the existing service works accommodation on Lot 557 Crane Circle, Pegs Creek. Council’s delegation register requires that should an objection be received the application should be referred to Council for determination. While advertising is not required for development in a scheme reserve and no objections have been received for this application, the relocation of residents of the Bassett Road Seniors Village [the residents proposed to occupy this development if approved] was the subject of:

1. The lodgement of a petition to the Shire and a subsequent meeting of special

electors on 10 October 2011;


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2. A petition with 624 signatures to the WA Legislative Council on 20 October 2011;

and

3. A resolution at the Ordinary Council Meeting on 24 October 2011 in which Council:

(i) reaffirmed its endorsement of the Karratha City Centre Master Plan and commitment to relocating the Karratha Seniors Village residents from Bassett Road to the Warambie Estate; and

(ii) reaffirmed the demolition of the existing Karratha Seniors Village at Bassett Road in order to permit Sharpe Avenue Extension from Dampier Highway to Welcome Road as per the Karratha City Centre Master Plan.

4. A motion from the Special Electors Meeting carried by Council on 24 October 2011

required the CEO to obtain independent advice on the relocation of the Seniors

Village.

For these reasons the application is brought before Council for consideration and determination. This application sets precedence for considering Planning Applications in areas that may be or are known to be subject to storm surge inundation in 1:100 frequency year storm events. This report provides a comprehensive coverage of all approval requirements and technical and other advices received in making the officer’s recommendations for approval with conditions, and sets out consequential policy recommendations given the wider implications for Planning Applications in Storm Surge Risk Areas. BACKGROUND Relocation of the Seniors Village in Bassett Road is required to meet new road alignments set out in the Shire’s Karratha City of the North Plan [KCN Plan] and City Centre Master Plan [refer to Attachment 1] - specifically “Connections 1: extension of Sharpe Avenue to Dampier Road (after relocation of seniors village).” The City Centre Master Plan’s proposed road network was further developed through the Karratha City Centre Infrastructure Works being managed by LandCorp on behalf of the Shire and the final Road Layout Plan was subsequently endorsed by Council in October 2011 [refer to [Attachment 2]. The Shire, Pilbara Cities Office [PCO] and LandCorp have identified surplus land within the current National Lifestyle Villages [NLV] Warambie Estate Service Workers Accommodation village as an appropriate new location for the relocation of the seniors’. The subject land is Lot 557 (No 20 Crane Circle, Pegs Creek [Attachment 3 shows the subject land’s location]. The Western Australian Land Authority [LandCorp] is the land owner. Ian Nichol on behalf of NLV is the Applicant. The application seeks approval for the development and operation of a further 11 Park Homes, Bus Shed and Recreation Centre for the purpose of accommodation for residents over the age of 55 as an extension to the existing service works accommodation. Previous Planning Approvals on the subject land The subject land, which was formerly Lot 533 Warambie Road, has since been subdivided into Lot 557. Attachment 4 is the Title and area of Lot 557 on DP 67222. On 22 June 2010, Planning Approval (PA) P2279 was issued to NLV on Lot 533 [now Lot 557] for the development and operation of the Warambie Estate: specifically, construction of a 100 site Park Home Park for Service Worker Accommodation and ancillary works including internal and external fencing, carports, garden sheds, car parking areas and


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public open space. A total of 16 mostly standard conditions were applied, covering landscaping, traffic management, lighting, sealing of access and car parking, external finishes of buildings, and rubbish disposal. The development was significantly, required to be designed and engineered to withstand a 1:20 year storm event and to not cause erosion or degradation of either the subject or surrounding lands. Attachment 5 depicts the approved layout for the Warambie Estate.

Current application for Planning Approval on the subject land This development was originally submitted on 5 December 2011 as an amendment to PA P2279 on officer advice based on information available at the time. This advice was subsequently considered an incorrect course of action because:

The legal description of the subject land has changed through amalgamation and subdivision since the approval of P2279;

The portion of the subject land [part Lot 557] to be used for the additional park homes doesn’t have the same zoning as the balance of the lot and as such different assessment criteria must be used;

New conditions applied to an amendment to an existing approval are not legally enforceable; and

Amendments to PAs are generally to be minor in nature only, and to take place prior to the construction of the development (usually as a result of building requirements or requirements arising from the application of a condition of approval). The proposed additional Park Homes and associated infrastructure are not considered to be minor changes and furthermore, the Warambie Estate has now been fully constructed.

The Applicant was consequently requested to lodge a new application on 10 February 2012 and the Applicant subsequently lodged a new application for PA on 16 February 2012. LEVEL OF SIGNIFICANCE Under Shire Policy CE8 – Significant Decision Making Policy, this proposal falls under significance definition 2: “Any persons who are likely to be particularly affected by, or interested in the issue, proposal, decision or matter.” This decision flows logically and consequently from a significant decision already made by Council, namely Council’s reaffirmation in October 2011of its commitment to relocating the Karratha Seniors Village residents from Bassett Road to the Warambie Estate; and the adoption of the Road Layout Plan requiring the demolition of the existing Karratha Seniors Village at Bassett Road. COUNCILLOR/OFFICER CONSULTATION The PCO and LandCorp have provided a briefing to the Councillors and Executive. The Applicant and LandCorp have also sought to involve the Shire’s officers throughout the design process and extensive consultation has occurred throughout the Shire’s assessment of this PA. Over the past few months Councillors have been informed via Council significant issue briefs about the relocation of the existing seniors’ village and the emerging implications for current and future Planning Applications along the Karratha coastline, including the subject site as a result of the draft Karratha Coastal Vulnerability Study [KCVS] that was finalised November 2011. COMMUNITY CONSULTATION The proposed use and development of the land is not inconsistent with the primary purpose of land reserved for Parks, Recreation and Drainage. Clause 2.2 of the Roebourne Town Planning Scheme No 8 [TPS8] specifies developments on reservations must obtain the written approval of Council. Development in reserved land does not require advertising.


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The existing residents of the Karratha Seniors Village on Bassett Road has been consulted extensively by the Applicant, Shire and LandCorp through the preparation of the design for their new accommodation and which also included a morning tea with the Hon Brendan Grylls MLA, Minister for Regional Development and Lands where their contribution to the revitalisation of the Karratha town centre was warmly acknowledged. STATUTORY IMPLICATIONS As the proposal is to construct a Park Home Park in land Reserved for Parks, Recreation and drainage, the application has been assessed in accordance with the:

1. Planning and Development Act 2005; 2. Shire of Roebourne Town Planning Scheme No. 8 [TPS8]; 3. Karratha City Centre Master Plan Vol. 3;

[Note: No Local Planning Policies apply to this proposal. The portion of Lot 557 that is the subject land in this application is not zoned ‘City Centre’ therefore the provisions of Draft DP1 – Karratha City Centre Development Requirements do not apply despite its proximity to the City Centre.];

4. State Planning Policy 2.6: State Coastal Planning Policy; 5. State Planning Policy 3.4: Natural Hazards and Disasters Policy; 6. WAPC Planning Bulletin 49 Caravan Parks; 7. Caravan Parks and Camping Grounds Act 1997; 8. Caravan Parks and Camping Grounds Regulations 1997; 9. Australian Rainfall and Runoff Revision Project 10: Appropriate Safety Criteria for

People (Engineers Australia 2010); 10. Australian Standard AS1158 Lighting for Roads and Public Spaces; and 11. Australian Standard Off-Street Commercial Vehicle Facilities AS 289.0.2-2002.

1. Lodged documents The Applicant has provided plans and documents explaining the proposed development. A number of the plans and documents have been updated and / or amended during the assessment process to address the Shire’s officer’s enquiries. The final set of the Applicants plans are included in Attachment 6 and are listed below:

1. Development Concept Plan; 2. Civil Works Construction Set Plans:

(i) Bulk Earthworks Plan [2 sheets]; (ii) Rock Protection Plan [1 sheet]; (iii) Retaining Walls Plan and Profile [1 sheet]; (iv) Road and Drainage Layout Plan [2 sheets]; (v) Road Longitudinal Section [1 sheet]; (vi) Intersection Details [1 sheet]; (vii) Standard Road Details [1 sheet]; (viii) Standard Drainage Details [1 sheet]; (ix) Retaining Wall Details [1 sheet]; and (x) Erosion Revetment Details [1 sheet];

3. Building Construction Plans: (i) Site Layout Plan (ii) Type H1 Park Home Plan [3 sheets]; (iii) Type H3 Park Home Plan [3 sheets]; (iv) Recreation Centre and Bus Shed Plan [1 sheet]; (v) Electrical Services Plan [1 sheet];

4. Technical advice from MP Rogers dated 14 March 2012; 5. Technical advice from MP Rogers dated 19 March 2012; 6. Technical advice from JDSI dated 26 March 2012; 7. Draft Emergency Management Plan; and 8. Draft Emergency Response Procedures.


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2. Use Permissibility under the Zoning Table The subject land is identified in TPS8 as Parks, Recreation and Drainage Reserve. The TPS8 Zoning Table does not specify the permissibility of the proposed use. As discussed above, the portion of the subject land [part Lot 557] to be used for the additional park homes doesn’t have the same zoning as the balance of the lot The balance of Lot 557 is zoned ‘City Centre’ under TPS8 with portions falling into Precinct 4: Accommodation [P4] and Precinct 2: Commercial [P2]. While a ‘Park Home Park’ is a prohibited use under both P4 and P2, Planning Approval for the Warambie Estate was issued in 2010, prior to the TPS8 Amendment 18 introducing these Precinct provisions. While not directly covering the subject site, in accordance with Local Planning Policy DP9: Town Centre Zone Development Requirements in assessing this proposal consideration has been given to: “The level and nature of adjoining developments to assess the compatibility of the use.” The proposed development and use is compatible, and would form an extended part of the Warambie Estate. 3. Strategic intention for the subject land TPS8 clause 2.3 states “Council shall have regard to the ultimate purpose intended for the Reservation and confer with organisations it considers relevant to that purpose and the proposed use or development.” The subject land is owned in freehold title by the Western Australian Land Authority [LandCorp], who has leased it to the Applicant for the purpose of Service Worker Accommodation. The proposal complies with the existing short term use and in the long term, the subject land forms part of the revitalised Karratha City Centre, which will ultimately necessitate the removal of the Park Home Park. Karratha City Centre Master Plan Vol. 3

The following is stated with respect to the Service Workers Accommodation immediately to the South and adjacent to the subject land on the balance of Lot 557:

LandCorp is currently committed to providing 100 residential units for service workers to ease housing pressures for low income workers, who find it difficult to compete with highly paid mining workers for accommodation, located at the north eastern end of Warambie Road. Whilst the majority of the site will contain accommodation, for the remainder of the site area, two mixed use sites abutting Warambie Road are also proposed. Whilst the project will assist in addressing pressure points in accommodation, the service workers accommodation is not considered an appropriate long term use for the Town Centre but will provide a substantial land bank to accommodate substantial projects commensurate with a diversified City Centre.

In summary, a Park Home Park is not an appropriate long term use however the Shire acknowledges that this is an appropriate short term use. The Balmoral Road-Searipple Road link (which is shown on the TPS8 Map as a ‘District Road’ Reservation which covers a Northern portion of the subject land) is mentioned in the Karratha City Centre Master Plan section 2.7.2, which states:

One of the major road network upgrades, which is still in the planning stages, is the Balmoral Road-Searipple Road (Northern Bypass) link.This bypass would directly


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connect Balmoral Road (eastern section) with Searipple Road (western section) bypassing the Town Centre along the northern perimeter. The bypass is likely to relieve traffic congestion and improve permeability to the north of the town centre. The exact alignment and construction timeframe of this bypass is not yet confirmed.

The bypass alignment was confirmed by Council when it endorsed the Road Layout Plan in October 2011. An Amendment to TPS8 is planned to alter the road reservation shown on the scheme map. It is recommended that the Shire seeks assistance from Landcorp to prepare the documents to initiate and carry forward this scheme amendment. The City Centre Master Plan shows an east west connector road to the south of the proposed Park Homes as an extension of Crane Circle in the long-term. Land in this area is ultimately earmarked for:

1. Medium rise coastal and resort style hotel, service workers development on public plazas with landscape views;

2. Iconic sunset cafes, restaurants and bars around an urban plaza, which may include cooling water features;

3. Potential location for gallery or indigenous cultural centre. In summary, the proposed land use is consistent with the short term vision for the subject land and is temporary in nature to ensure consistency with the longer term vision for the subject land and surrounding lands. 4. Title issues The current Certificate of Title [Attachment 4] has as an encumbrance being a lease in favour of NLV Lifestyle Developments Pty Ltd. A copy of the lease was viewed as part of this assessment. The lease operates for a period of ten [10] years with the permitted use being the development and operation of Service Workers Accommodation. The lease has two five [5] year options for extension, giving the Warambie Estate a total potential life span of 20 years. Recommended conditions for approval To allow for the subject land to be utilised for other purposes more in line with the Shire’s aspirations for the Karratha City Centre in the medium to longer term, the conditions recommended for PA are:

1. Details of the development of the additional 11 Park Homes and their use should be attached to the Lease for Lot 557 on Deposited Plan 67222; and

2. Should the proponent not take up either of the five year options for extension of the lease for the purposes originally written into the lease, then the planning approval shall lapse and have no further effect. The approval shall have a maximum validity of twenty years from the date of the approval.

3. The development is to be removed from the site within 6 months of the planning approval lapsing.

5. Storm Surge Risk Area assessment considerations TPS8 clause 7.5: Storm Surge Risk Area has three clauses which required consideration:

7.5.1 When considering applications for planning approval, Council shall have regard to information about the land prone to 1 in 100 year storm surge events and may permit, with or without conditions, or refuse proposals at its discretion. 7.5.2 When considering applications for planning approval, Council shall consult the relevant agencies regarding the most up-to-date information available about


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potential storm surge events and sea level rise which may affect the proposals subject to application. 7.5.3 Development within the Residential, Commerce or Health, Welfare and Community categories in the zoning table is not permitted within an area known to be subject to 1 in 100 year storm surge events. Council may approve other development categories subject to considering: (i) the sensitivity of the proposal to risk; (ii) protection measures to be constructed; and (iii) social and cultural values.

Zoning maps forming part of TPS8 locate the Karratha Storm Surge Risk Areas as all lands between the coast and the North West Coastal Highway. These provisions therefore affect all Planning Applications within the Karratha town site north of the North West Coastal Highway. Coastal planning is a significant issue facing the Shire of Roebourne. To this end the State Government commissioned a Karratha Coastal Vulnerability Study [KCVS] to evaluate flooding from storm surge and riverine runoff and to ascertain what impact this would have on the future expansion of the Karratha town site. The KCVS is to provide a technical reference document for the eminent coastal planning authorities [the Department of Planning and the Department of Transport] to develop appropriate coastal planning policies and guidelines. The draft KCVS report was completed in November 2011 and is now being reviewed by the coastal planning authorities before a final KCVS report will be issued. There is currently no date confirmed for the finalisation of the KCVS and associated coastal planning policies and /or guidelines. However the draft KCVS report does form the basis of the most up-to-date information available about potential storm surge events and sea level rise and has been referred to in assessing this application. KCVS The KCVS considers possible sea level rise under climate change scenarios for 2010, 2060 and 2110; and will evaluate storm surge and flood risk areas for 1 in 2 year, 1 in 10 year, 1 in 100 year, 1 in 200 year and 1 in 500 year Average Recurrent Interval [ARI] events. The frequency of storm events expressed in the term of a 1 in 100 year ARI is a guide to the likely magnitude of an event. As a general rule, storm events occurring less frequently are likely to be larger than more frequent storm events. The ratio 1 in 100 is the likelihood of an event occurring in a one hundred year period. This ratio is often simplified, misleadingly, to be a 1% chance of a certain scale of event occurring each year, accumulating over the specific period. However, the frequency is a predictor of a random occurrence. The experience of an event does not diminish the possibility of another event occurring within the time interval. It is possible therefore to have multiple events of a magnitude 1 in 100 year ARI in a period of time. It should be noted that a 100 year ARI event has an Annual Encounter Probability (AEP) of 1%. That is to say that in any 1 year there is a 1% chance of experiencing the 100 year ARI event. Similarly, there is an 18% chance of experiencing the 100 year ARI event in a given 20 year period and a 63% chance of it being experienced in a given 100 year period. The draft KCVS report climate change scenarios predict rates of sea level rise along the Karratha coastline to 2110. Using 2010 as the base year, the draft KCVS predicts sea levels will rise by +0.3 metres by 2060 and +0.9 metres by 2110 with a 10% increase anticipated in cyclone frequency and magnitude.


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The draft KCVS report flood levels have been modelled based on a combination of terrestrial rainfall runoff and storm surge. Storm surge results include wave set-up and a regional assessment of wave run-up. The draft KCVS report indicates wave run-up will vary according to location-specific topographic features. These features would require detailed modelling at local scales. It is due to this that the KCVS is unable to determine a one size fits all recommended development level across the Karratha town site. Technical advice obtained to determine the required development levels for the subject land On 24 October 2011 a motion from the Special Electors Meeting carried by Council required the CEO to obtain independent advice on the relocation of the Seniors Village. Since that time, significant effort has been taken to assess this PA in accordance with TPS8 Clause 7.5, in the light of the Draft KCVS report. In accordance with clause 7.5.2 Council officers have further consulted with relevant agencies and obtained further independent advice, including expert hydrological advice, legal advice and natural disaster and emergency technical advice from FESA and Council’s Municipal Emergency Response Officer. In actioning the Special Electors motion, on 4 November 2011, Council has obtained independent advice as follows: Jim Davies & Associates Jim Davies & Associates [JDA] have led the consortium of expert hydrologists to undertake the KCVS. JDA were requested through LandCorp to provide specific and local advice in respect to the subject land. In providing this advice, JDA considered 1 in 100 year ARI storm surge and terrestrial rainfall flood levels as they affect the subject land. JDA considered the proposed fill levels for the site. The following is a tabular summary of JDA’s advice:

Climate scenario

Affect of 1:100 year ARI flood levels on the subject land

Observations of the proposed development

2010 The 1 in 100 year ARI flood levels immediately north of the Village are between 6.1 and 6.4 m AHD.

These levels are less than the proposed lot levels and road levels within the Village.

2060 Adjacent to the Village the 1 in 100 year ARI flood levels are 6.3 and 6.8m AHD.

These levels are again lower than the proposed lot levels and lower than most of the road areas. Increased protection of seaward batter slopes (such as rock protection) would be required to protect erosion.

2110 The 1 in 100 year ARI flood levels are 7.5m AHD adjacent to the Village.

This will cause inundation of the lots to the north of Road 1 and some lots west of Road 3. Road 1 is likely to be inundated as are sections of Roads 2, 3, 4, and 6.

AHD is Australian Height Datum

JDA’s advice on the development site in Attachment 7 includes maps showing the 1 in 100 year ARI flood levels for each of the three climate scenarios. M P Rogers & Associates M P Rogers & Associates [MRA] have been engaged by the Applicant to provide the hydrological advice for the Warambie Estate. Prior to the KCVS being undertaken MRA


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has undertaken the hydrological modelling of the subject land for the original PA for the 100 park homes. MRA’s assessment was based on the most up-to-date information at that time being the modelling work completed by GEMS in 2009 for the Shire. The MRA concluded that:

1. A review of the GIS data shows that for a category 5 design storm event including the 0.88m sea level rise to account for potential climate change, the inundation level at [Warambie Estate] would be 7.0m AHD. As a result the site should be filled to 7.0m AHD with the finished floor levels for buildings being located above this level by around 0.5m; and

2. SPP 2.6 also specifies that a setback be included as part of the development requirements. In this case as there is a requirement to fill the area...a filled buffer would be recommended. For sand fill, a 25m buffer would be considered appropriate with a 1 vertical to 3 horizontal batter on the front [north] slope ...measured from the freehold lot on the development site and would include the local road that...would be positioned on the northern boundary of the development... If the width of 25m buffer would be problematic, a well vegetated buffer or stone pitched wall could be investigated. The local road should be positioned as close as possible to the freehold lots as possible to afford the biggest buffer...

MRA referred the proposed development levels to the Department of Transport who subsequently provided advice [refer Attachment 8] to the Department of Planning in support of the proposed development levels. Charlie Bicknell, Senior Coastal Engineer on behalf of the Department of Transport advised the Department of Planning on 12 February 2010 [refer Attachment 9] that:

1. Without modifying the site by filling the land and providing a protective buffer/barrier the proposed development will not be adequately protected from current day or future coastal processes....the proposed fill level of +7.0m AHD is considered appropriate and represents a current day best estimate of the expected cyclonic storm surge levels which may result from a Category 5 cyclone and a mean sea level rise of 0.9m...the further proposal to raise finished floor level to +7.5m AHD is considered a sensible approach; and

2. The extent of storm erosion that may result from a cyclonic event is extremely difficult to predict. The proposal to create a 25m fill buffer is considered appropriate to protect the development from storm erosion however it should be acknowledged that this would be a sacrificial buffer which may require future maintenance following a storm event.

The 11 new park homes are proposed to be developed to the same levels as the original levels approved for the existing Warambie Estate. GHD In January 2012, Council’s Works and Technical Services Department commissioned GHD to undertake a further hydrological and drainage review of the PA in the context of the draft KCVS report. The review specifically assessed:

1. maximum storm surge levels in relation to the Warambie Estate’s finished floor levels;

2. internal and offsite stormwater runoff contributions to the Warambie Estate drainage;

3. capacity of the swale within the Estate’s Central Open Space; and 4. stormwater conveyance through the Warambie Estate to its proposed outfall

through and to the north of the proposed Seniors Village.


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GHD examined the Applicant’s Construction Set Drawings, finished floor levels of the Warambie Estate and a series of Concept Drain Calculations for the Warambie Estate. Key conclusions from the GHD study are summarised as follows:

1. Given the highly residential nature of the NLV site (where resident safety is of significant importance) it is recommended that a value of no less than 6.9m AHD (excluding freeboard requirements) is adopted as the design storm surge level for the NLV. A minimum freeboard requirement of +0.5m (in the absence of wave formation analysis this was assumed to be reasonable). GHD however noted that some lots appeared to be below the seawall level and would likely be inundated during a storm surge situation. The Applicant has since provided updated drawings that addressed this concern.

A copy of GHD’s technical advice is in Attachment 10.

Consolidated Technical Advice

Albeit the three separate pieces of technical advice obtained were consistent with one

another, through further discussion between the Shire, LandCorp and the Applicant it was

agreed to convene a meeting with the three expert hydrologists JDA, MP Rogers and GHD

to further discuss the technical basis of the three hydrologist’s assessments. This

culminated in a consensus report being submitted by MRA [refer to Attachment 11] which

drew upon all three pieces of technical advice and concluded that the recommended

minimum finished floor level for development of the subject land is 7.3m AHD which

includes a 0.5m freeboard to the finished floor level to provide a factor of safety.

In summary the technical advice concluded that the development on the subject land

based on a minimum finished floor level of 7.3m AHD will not be affected by a 1 in 100 year

storm surge event. The proposed minimum finished floor level for the 11 new park home

units is 7.5m AHD which is consistent with the existing 100 park home units.

In addition it was agreed by the expert hydrologists that the two proposed vertical retaining

walls [that will act as a seawall on each side of the open drainage discharge point] will

need to be constructed to a minimum height of 7.4m AHD [which will be 0.6m above the

agreed design storm surge level]. These retaining walls are in lieu of the existing 25m filled

buffer that was originally constructed to combat any local effects that could potentially lead

to erosion during the design storm event.

Shire Investigations

The Shire’s technical officers have undertaken a historical search of the Shires records and

have been unable to find any evidence or record of the subject land being inundated with

water from a storm surge event.

Implications of the draft KCVS report for the specification of areas ‘prone to be’ subject to storm surge inundation [clause 7.5.1] In the absence of a Storm Surge Risk Area Planning Policy, the choice of Climate Scenario has been guided by the 10 to maximum 20 year timeframe in which the use is proposed to take place, and the temporary lifespan of structures that are to be built. These factors have guided the selection of Climate Scenario 2060 as the baseline year from which to gauge whether the land may be prone to inundation in a 1 in 100 year storm surge event [providing a 50 year planning horizon for the proposal which has been determined by three expert hydrologists as appropriate]. In summary, 2060 is regarded as the most appropriate


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climate scenario to apply in the assessment of this PA given the temporary nature of the development on the subject land. Using the Climate Scenario for 2060 as the base year for predicting the risk of a particular parcel of land being inundated in a 1 in 100 year storm surge event, has a significantly lower storm surge risk profile than if the 2110 Climate Scenario was used as the base year. In summary the technical information provided to the Shire indicates the subject land is not prone to 1 in 100 year storm surge events. Legal advice obtained to determine the Shires ability to approve the development on the subject land The Shire and LandCorp sought legal advice from the respective legal firms McLeods Solicitors and Barristers and Lavan Legal to assess the TPS8 clause 7.5 to ensure the Shire has the ability to grant planning approval as it was identified by the Shires lawyers that the drafting of clauses 7.5.1 and 7.5.3 have the potential for conflict between the provisions. The outcome of this review by officer’s confirmed that providing it can be demonstrated that the subject land is not in an area that is known to be subject to 1 in 100 year storm surge events then clause 7.5.3 does not preclude the Shire from granting planning approval. The technical advice above confirms the subject land is not in an area known to be subject to 1 in 100 year storm surge events and therefore the Shire has the ability to grant planning approval for this application. Consideration of relevant WAPC State Planning Policies SPP 2.6 – State Coastal Planning Policy SPP 2.6 is designed to guide planning in coastal areas. The following sections are considered to be relevant:

A physical processes setback is required to “ensure that new buildings and foreshore infrastructure on the coast are positioned to avoid risk of damage from coastal processes and, where possible, avoid the need for physical structures to protect development from potential damage caused by physical processes on the coast.” The physical processes setback is determined based on a series of calculations included in Schedule 1 and applied from a defined line known as the horizontal setback datum (‘HSD’). With respect to “Cyclonic Storm Inundation Areas,” Schedule 1 state that the HSD is calculated based on a storm surge evaluation as outlined in F.4. According to F.4, “development should be set back from any areas that would potentially be inundated by the ocean during the passage of a Category 5 cyclone tracking to maximize its associated storm surge.”

The draft KCVS report has identified this is a major issue as large areas of land within the Karratha town site would be inundated during such an event. The proposed development doesn’t fall within the exemption types listed, however SPP 2.6 states that such development can be assessed on a case by case basis in consultation with relevant agencies and the community as considered appropriate. It is noted that SPP 2.6 is currently under review and the draft version of this document contains more in-depth advice about assessing the risk of coastal hazards and potential pathways to mitigate risk.


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The design outcomes agreed in the consolidated technical advice above has addressed the requirements of SPP 2.6. SPP 3.4 – Natural Hazards and Disasters SPP 3.4 was designed to ensure that land use planning appropriately considers the risk of natural hazards and disasters. It covers cyclonic activity and storm surge as well as a range of other hazards. With respect to storm surge, SPP 3.4 states:

Where storm surge studies have been undertaken and show that inundation may occur, new permanent buildings should be constructed to take account of the effects of storm surge (including wind and wave set up); and In areas where storm surge studies have not been undertaken, but evidence is available to demonstrate vulnerability to inundation, any development proposals should be supported by studies that demonstrate inundation will not occur.

A storm surge study has been undertaken for the subject land that has shown the subject land is not subject to inundation from a storm surge event. The design outcomes agreed in the consolidated technical advice above has addressed the requirements of SPP 2.6. Emergency Management Plan While every effort has been made that Special and General Conditions of Approval fully meet Council’s obligations under TPS8 clause 7.5 and State Planning Policies 2.6 and 3.4, a precautionary approach is nevertheless warranted to avoid exposure of residents through disaster prevention and emergency evacuation procedures. At the request of the Shire the Applicant has prepared a draft Emergency Management Plan [EMP] for the subject land. John Newman of Fire and Emergency Services [FESA] who is the approving authority for such plans has undertaken an initial review of the draft EMP and provided comments back to the Applicant for their consideration. The EMP will among other items consider emergency response procedures for the evacuation of residents in the event of cyclones or storm events that may be determined at a later point in time to have an effect on the subject land. A final EMP will be required to be approved by FESA and submitted to the Shire prior to the 11 new park homes being issued a Park Home Certificate. Recommended conditions for approval To ensure the subject land is not subjected to a 1 in 100 year storm surge event inundation the recommended conditions for PA are:

1. All lots to be a minimum of 7.0m AHD with a Finished Floor Level no less than +0.5m above the minimum lot level;

2. The top of the vertical retaining wall of the storm surge barrier/sea wall is to be a minimum of 7.4m AHD and the design standards for the retaining wall are to be in accordance with State Planning Policy 2.6 State Coastal Protection Policy and State Planning Policy 3.4 Natural Hazards and Disasters; and

3. Prior to the issue of Park Home Certificates for the 11 new park homes an Emergency Management Plan for the Warambie Estate that provides details on the emergency response procedures for the evacuation of residents in the event of cyclones or storm events that may have an effect on the subject land is to be


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approved by the Fire and Emergency Services Authority of WA and then submitted to the Shire for endorsement.

6. Related WAPC Planning Bulletins The following Planning Bulletins are relevant to this proposal: Planning Bulletin 49 Caravan Parks Other Relevant Legislation Caravan Parks and Camping Grounds Act 1997

(6)(1) All caravan parks must be licensed. Caravan Parks and Camping Grounds Regulations 1997

1. Section (9) Park homes may only be occupied in caravan parks licensed under the Act.

2. Section (15)(1) Park homes must be maintained in such a condition that they can be moved or towed within 24 hours of services being disconnected.

3. Section (30)(1) Park Homes may be brought onto facility with prior written approval of licence holder and local government in accordance with (31).

4. Section (31) requires that park homes be classified under the Building Code of Australia and that park home certificates be required as per Section 32. As this will be done by the Shire, it will allow for the Shire to ensure that the condition of approval requiring an Emergency Management Plan to be prepared is complied with prior to occupation of the new park homes.

Recommended conditions for approval To allow for the subject land to be utilised for the purpose of a Park Home Park the conditions recommended for PA are:

to ensure unobstructed clearances for emergency and service vehicles are in accordance with the Caravan Park and Camping Grounds Regulations 1997 – Clause 15(3) Facility Roads.

7. Drainage Drainage from the Warambie Estate primarily relies on the internal road network to convey stormwater. The internal road network provides the preferential overland flow path for stormwater. A central basin or storage [POS] with limited detention is centrally located at the northern end of Sharpe Avenue however this is only has an ancillary drainage function as its primary use is parkland for the residents of Warambie Estate. Stormwater is discharged downstream at the northern end of the Warambie Estate which passes the proposed location for the 11 new park homes and which is consistent with the drainage for the existing 100 park homes.

Bearing in mind the “Australian Rainfall and Runoff Revision Project 10: Appropriate Safety Criteria for People” (Engineers Australia 2010) considers that frail or older persons are unlikely to be safe in any flow regime, regardless of how slow or shallow the flow might be. In consultation with the Shire the Applicant has undertaken further analysis and modelling of the overland flow depth and velocity at the entry to the 11 new park home units to address the Shires concerns [refer to Attachment 12].


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Based on the modelling undertaken of overland flows and the possible risk to persons entering the deepest part of these flows the Applicant has agreed to construct footpaths to provide emergency exit points adjacent to the entry road [refer to Attachment 12]. The Shire also considered that it was important to provide two points of entry / exit to the subject land and in consultation with the Applicant the Applicant has amended the design to include an alternative eastern vehicular access / egress point. Recommended conditions for approval To Shire’s technical officers have determined that the conditions recommended for PA are:

1. Footpaths to provide emergency exit points on each side of the entrance to the subject land are to be constructed to ensure persons can egress without traversing the designated overland flow path;

2. Provision is to be made for an alternative eastern vehicular access / egress point to the subject land, suitable for use by emergency vehicles;

3. The Applicant shall submit for Council endorsement prior to commencement of the works, a full set of updated drainage plans for the Warambie Estate incorporating the 11 new park home units that provides the following information: (i) existing topography at a maximum of 0.5m contour intervals; (ii) details of the POS design, including storage capacities, freeboard and

detailed configuration; (iii) overall catchment runoffs peaks, overland flow and outflow capacity for the

Warambie Estate designed as an integrated system to meet a 1 in 20 year ARI storm event;

(iv) details of the interface between the retaining wall design and the outlet of the stormwater pipe including details of this interface and consideration of the retaining wall construction requirements; and

(v) safety details including erosion prevention measures at the entrance and exit of the outflow drain.

POLICY IMPLICATIONS In assessing this Planning Application, as explained throughout this report, a number of Consequential Policy issues have emerged which require urgent Council deliberation and resolution in order to assist Council officers and Councillors to make delegated and Council decisions on Planning Applications in land that may be prone to 1 in 100 year storm surge event or is known to be subject to a 1 in 100 year storm surge. These Consequential Policy issues are summarised below and form part of the recommendations for Council deliberation set out at the conclusion of this report. 1. Amendment to TPS8 Clause 7.5 The technical, planning and legal assessment of clause 7.5 that has been undertaken in assessing this application has identified that the clause as it is currently drafted is out dated and does not provide the Shire with the required discretion and flexibility in assessing applications within the Storm Surge Special Control Area which incorporates the Karratha town site. Whilst the clause as currently drafted does not have a negative effect on this application it has been identified as having a detrimental effect on other applications currently before the Shire. It is therefore recommended that:

1. Council seeks further advice from its legal advisors and prepare an urgent amendment to TPS8 clause 7.5.


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Appropriate zoning and reservations for the City Centre Amendment 21 [pending] is an omnibus amendment that sets out to amend zone and reservations to amongst other things, implement the City Centre vision however this amendment was initiated prior to the Council’s adoption of the city centre’s Road Layout Plan and doesn’t address the specific changes now required for the city centre. It is recommended that:

1. Council prepare a new amendment that addresses the structural and specific zoning changes required for the City Centre as a result of the adopted Road Layout Plan.

2. Future of seniors accommodation in the Shire: Given that the proposed Seniors’ Accommodation is envisaged to operate on the subject land for no more than ten years, it is recommended that:

1. The CEO request the Pilbara Development Commission to prepare a Seniors’ accommodation strategy identifying across the Shire, appropriate medium to long term accommodation sites and forms of housing to suite a range of Seniors.

3. Gaps in Planning Policy: Council has no Planning Policy or practical guidelines for officers to assess applications in relation to Clause 7.5. Nor is there an advisory note for property owners in Storm Surge Risk Areas or a guide for site analysis and development and land use design considerations. Council’s draft Karratha Coastal Management Strategy [pending finalisation] requires amendments to properly address the implications of Storm Surge Risk Areas. It is therefore recommended that:

1. Council prepare a Planning Policy for Storm Surge Risk Areas, revise the Draft Karratha Coastal Management Strategy accordingly, and seek legal advice on the preparation of an advisory note for property owners and applicants in Storm Surge Risk Areas; and

2. The CEO seek further technical and specialist advice on the appropriate climate change base year to apply to particular categories of land use and life span of built structures prior to Council adopting appropriate levels for inclusion in the a Storm Surge Risk Areas Planning Policy.

4. Council and applicant need for accurate geospatial data: Given the site specific variability of storm surge and terrestrial inundation, it is further recommended that:

1. The CEO seek a cooperative arrangement with the Department of Transport and / or Department of Water to make available site specific maps for 1 in 100 year storm surge events as they are predicted to affect Karratha and other townsites in Roebourne Shire, for each of the three climate scenarios, showing 0.5m or finer underlying topographic contour intervals for use by Applicants and Council in designing works and assessing Planning Applicants.

5. Need for continuous monitoring of sea levels, coastal inundation and storm events:

Dr Ian Eliot of GEMS [telephone communication with the Manager of Planning Services dated 27 March 2012] identified a critical lack of sea and coastal monitoring stations in Karratha and along the entire Pilbara coastline. Such stations provide real time data on sea levels, storms and storm surge events - data vital to update forecasts in sea level rise and atmosphere and coastal environment changes.


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1. It is recommended that Council request the State Government and Dampier Port Authority to introduce coastal monitoring stations along the Roebourne and Pilbara coastline.

FINANCIAL IMPLICATIONS The estimated cost of development is $5 million. The Shire agreed to waive the second Application fee as the advice that the application could be processed as an amendment was incorrect. STRATEGIC IMPLICATIONS This application sets precedence in considering Planning Applications in areas that may be or are known to be subject to storm surge inundation in 1 in 100 year storm events, following the provision of new expert technical advice on sea level rise, storm surge and terrestrial inundation as reported in the draft KCVS report. A number of Consequential Policy Recommendations are provided for Council’s consideration given the wider implications for Planning Applications in Storm Surge Risk Areas. RISK MANAGEMENT CONSIDERATIONS Legal advice Further legal advice should be sought on the wider implications for the Shire in respect to the most up-to-date technical advice being produced in the form of the draft KCVS report. ISSUES Economic Issues The outcomes from the KCVS once finalised is likely to have significant implications for land use and developments north of the North West Coastal Highway which includes the Karratha town site. The assessment undertaken of this Planning Application as the first utilising information derived from the draft KCVS report will have important economic impacts on future development, the extent of which are unknown as yet. Social Issues The assessment of this application has aimed to ensure protection of the interests and well being of the existing residents currently residing in the Karratha Seniors Village and their proposed new accommodation. Environmental Issues The draft KCVS report raises serious questions about projected sea level rise, cyclone and severe storm event frequency and likely storm surge events. The Consequential Policy Recommendations set out an approach recommended to respond to the most significant wider implications of the KCVS. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There are no impacts upon capacity to carry out the officer’s recommendations.

RELEVANT PRECEDENTS This Planning Application sets a precedent for consideration of other Planning Applications in land ‘prone to’ or ‘known to be subject to’ 1 in 100 year storm surge events and has referenced the draft KCVS report in determining the technical requirements for the subject land.


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OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5 of the Shire of Roebourne Town Planning Scheme No.8 RESOLVES to REFUSE to approve the application for 11 Park Homes, bus garage and recreation centre. CONCLUSION Using the Climate Scenario for 2060 as the base year for predicting the risk of a particular parcel of land being inundated in a 1 in 100 year storm event has a significantly lower Storm Surge Risk profile than if Climate Scenario 2110 is used as the base year. Given the temporary nature of the proposed development on the subject land, 2060 is regarded as the most appropriate climate scenario year to gauge Storm Surge Risk Areas in assessing this application in accordance with clause 7.5 of TPS 8 and this position has been validated by three separate expert hydrologists. In the 2060 Climate Scenario, the proposed lot levels on the subject land would not be prone to inundation in a 1 in 100 year Storm Surge Event as outlined in consolidated technical advice provided in relation to this application. Recommended conditions of approval consequently require that lots are to be filled to a minimum of 7.0m AHD with finished floor levels to be a minimum of 7.5m AHD. Storm surge protection barriers are to be provided to the north [coastward] of the development to a finished height of 7.4m AHD and properly maintained over time. Apart from the assessment of Storm Surge risk in accordance with clause 7.5 of TPS8, attention must also be given in accordance with State Planning Policies 2.6 and 3.4 to potential effects of flowing from overland flows that may affect the subject land, particularly stormwater that may overflow from the Warrambie Estate road system. Engineering solutions are available for Storm Surge and overland drainage flow potential. Engineering solutions are consequentially recommended in this report for the combined Warambie Estate and Seniors Village to meet 1:20 storm events for overland flows through an integrated drainage system. In conclusion, through discussions between the Shire, LandCorp and the Applicant engineering solutions have been agreed and the recommended Conditions of Approval constitute an appropriate response to the tests set out in clause 7.5 of TPS 8 and State Planning Policies 2.6 and 3.4. The agreed legal advice from the Shire’s and LandCorp’s legal advisors regarding the application of Clause 7.5.3 of TPS8 confirms the Shire has the discretion to approve this application.


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That Council by SIMPLE Majority pursuant to Clause 4.5 of the Shire of Roebourne Town planning Scheme No.8, RESOLVES to APPROVE Application for Planning Approval (P2775) for 11 Park Homes, bus garage and recreation area Subject to the following conditions: RECOMMENDED CONDITIONS OF APPROVAL

1. The parties to the lease over Lot 557 on Deposited Plan 67222 to attach

details of the development and operation of the PARK HOME PARK on the

subject land.

2. This Planning Approval is for the period of the lease over Lot 557 on

Deposited Plan 67222 but for not longer than a period of twenty [20] years

and after this period Planning Approval shall lapse and have no further effect.

3. Within six months of approval having lapsed as per Condition 2, all buildings

and/or structures erected on the subject land are to be removed and the

subject land is to be cleared of all building debris and left in a neat and tidy

condition to the satisfaction of Planning Services.

4. Unless stated otherwise all Plans in response to all conditions outlined below

to be submitted for endorsement by the CEO prior to commencement of

works.

5. All lots are to be raised to a minimum of 7.0m AHD with all structures to have

a finished floor level no less than +0.5m AHD above the fill level.

6. The top of the vertical retaining wall of the storm surge barrier / sea wall is to

be a minimum of 7.4m AHD and the design standards for the retaining wall

are to be in accordance with State Planning Policy 2.6 State Coastal

Protection Policy and State Planning Policy 3.4 Natural Hazards and

Disasters.

7. Prior to the issue of Park Home Certificates for the 11 new PARK HOMES an

Emergency Management Plan for the Warambie Estate that includes

emergency response procedures for the evacuation of residents in the event

of cyclones and storm events that may have an effect on the subject land is

to be approved by the Fire and Emergency Services Authority of WA and then

submitted to the CEO for endorsement.

8. Road widths shall provide unobstructed clearances for emergency and

service vehicles in accordance with the Caravan Park and Camping Grounds

Regulations 1997 – Clause 15(3) Facility Roads and as per Road and Drainage

Layout Plans JDSI11495_C300 & C301.

9. Footpaths / walkways are to be constructed to provide emergency entrance /

egress points on each side of the main entrance road to the subject land,

prior to occupation, to ensure safe access and egress can be achieved

without the need to traverse the designated overland flow path as per

Footpath Layout Plan JDSI11495_SK07.

10. Provision is to be made, prior to occupation, for an alternative eastern

vehicular access / egress point to the subject land, suitable for use by

emergency vehicles.

11. The Applicant shall submit for a full set of drainage plans for the Warambie

Estate incorporating the 11 new park home units that provides the following

information:


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a. existing topography at a maximum of 0.5 contour intervals;

b. details of the POS design, including storage capacities freeboard and

detailed configuration;

c. overall catchment runoffs peaks, overland flow and outflow capacity

for the Warambie Estate designed as an integrated system to meet a 1

in 20 year ARI storm event;

d. details of the interface between the retaining wall design and the outlet

of the stormwater pipe including details of this interface and

consideration of the seawall construction requirements as per

Standard Drainage Details Plan JDSI11695_C901;

e. safety details including erosion prevention measures at the entrance

and exit of the outflow drain.

12. Design of the Bus Shed and bus turning area to be in accordance with

Australian Standard Off-Street Commercial Vehicle Facilities AS 289.0.2-2002.

13. The Applicant shall submit a final plan of layout showing all Park Homes and

other structures on the subject land and adjacent Warambie Estate, indicating

all fill levels and finished floor levels.

14. The Applicant shall submit a full and complete set of as-construction plans

showing a minimum of five points of height datum located throughout the

subject land.

15. Fire hydrants to be located at intervals along the central access road and at

any intersection to the satisfaction of the Fire and Emergency Services

Authority of WA.

16. All structures to be fitted with a fully functional Smoke Detector.

17. The stormwater drainage system for the development is to cater for a 1 - 20

year storm event and shall be designed in accordance with the Australian

Rainfall and Runoff Manual: a Guide to Flood Estimation to ensure that no

stormwater run-off discharges onto any adjacent private property by directing

all run-off into adjacent road and/or drainage reserves or to any other point of

discharge approved by the Shire.

18. Once endorsed the approved building works and layout shall not be

substantially altered without the prior written consent of Planning Services.


Services must be contacted to determine whether an amendment to this

development approval is required, or whether the departure is permissible to

be documented on ‘as constructed’ plans to be submitted to Planning

Services for endorsement upon the completion of the development.

19. The development and use shall be carried out in accordance with the

information and plans submitted in support of the application and set out

below, the conditions of approval, and the approved plans and information

submitted in fulfilment of those conditions.

a. Development Concept Plan_ Rev A dated 21.09.2011;

b. Civil Works Construction Set Plans dated April 2012:

i. Bulk Earthworks Plan [2 sheets];

ii. Rock Protection Plan [1 sheet];

iii. Retaining Walls Plan and Profile [1 sheet];

iv. Road and Drainage Layout Plan [2 sheets];

v. Road Longitudinal Section [1 sheet];


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vi. Intersection Details [1 sheet];

vii. Standard Road Details [1 sheet];

viii. Standard Drainage Details [1 sheet];

ix. Retaining Wall Details [1 sheet]; and

x. Erosion Revetment Details [1 sheet];

c. Building Construction Plans:

i. Site Layout Plan;

ii. Type H1 Park Home Plan [3 sheets];

iii. Type H3 Park Home Plan [3 sheets];

iv. Recreation Centre and Bus Shed Plan [1 sheet];

v. Electrical Services Plan [1 sheet];

d. Technical advice from MP Rogers dated 14 March 2012;

e. Technical advice from MP Rogers dated 19 March 2012;

f. Technical advice from JDSI dated 26 March 2012;

g. Draft Emergency Management Plan; and

h. Draft Emergency Response Procedures.

20. All temporary buildings for construction purposes, building materials,

machinery, or vehicles remaining overnight must be stored or parked wholly

within the development site and removed upon the completion of building

works.

21. Prior to any landscaping or irrigation works commencing a detailed

landscaping and reticulation plan and specification including staging details

(if applicable) and species schedule for the installation of landscaping of

areas forward of park home building lines and within internal road verges is

to be lodged for approval. Once endorsed, this plan shall form part of this

approval.

22. All landscaping areas must be maintained for the duration of the development

to the satisfaction of the Shire.

23. The ongoing use of the subject land and approved development works shall

not cause erosion or degradation to the subject or surrounding land. Should

Planning Services deem it necessary to undertake mitigation works; plans,

specifications and work schedules may be required to be submitted and the

works undertaken by the proponent at no cost and to the satisfaction of

Planning Services.

24. Prior to any earthworks commencing a Construction Environmental

Management Plan (CEMP) must be submitted to Planning Services. Once

endorsed, the CEMP shall form part of this approval. Note: The CEMP is

recommended to have regard to the provisions and contingency measures

contained within Department of Environmental Protection publication A

guideline for the prevention of dust and smoke pollution from land

development sites in Western Australia November 1996. Particular attention

is draw to appendix 1 that requires Class two [2] and three [3] sites to

automatically become Class three [3] and four [4] sites respectively.

25. External lighting shall be installed and maintained so as to avoid causing

nuisance to residents or neighbours or distracting passing motorists.

26. The car parking and manoeuvring areas shall be constructed to a Type A –

Double Coat Seal or Type C – Asphaltic Concrete Seal standard in


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accordance with the Shire of Roebourne’s Commercial/Industrial Pavement

Construction Specification (Types A - D).

27. All sealed areas including delineation of designated parking bays (80 – 100

mm wide white, yellow painted lines or raised markers as per AS2890.1) shall

be maintained to the satisfaction of Planning Services.

28. Prior to the issue of a Park Home Certificate the method of domestic waste

disposal and collection from the development shall be clarified with Planning

Services and is expected to be consistent with the waste management

methods employed by the existing development on the subject site which is

the subject of P2279.

29. Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)

caused by construction activity including; but not limited to vehicle

movements, shall be repaired in accordance with specifications and works

supervision and scheduling arrangements to be approved by the Shire. Note:

If a performance guarantee has been applied as part of this approval it may

be withheld until such time as any damage has been repaired.

30. This decision to approve will expire if the development has not substantially

commenced and is in continuation within two [2] years of the date of this

decision. .Note: Planning Services will consider extensions to the

approval period for up to two [2] years provided a written request is received

no later than the original or extended date of expiry.

STANDARD INFORMATION NOTES

i) The determination of this application for planning approval has been made under delegated authority. If you object to this decision or any of the conditions imposed you may request that Planning Services reconsidered the decision. The right to request reconsideration is separate from and does not impinge upon any right of appeal under the Planning and Development Act 2005.

ii) Should the owner and/or applicant be aggrieved by this decision, or any of

the conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

iii) In regard to condition 2 should the proponent not take up either of the five year options then the planning approval shall be considered to have lapsed.

iv) A Building Licence is required to be issued by the Shire prior to the

commencement of any on-site building works.

v) The development must be connected to the reticulated sewerage disposal system.



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vi) Separate applications must be made for any health approvals required under the Health Act 1911.

vii) The applicant and his agents shall ensure that construction works on the


viii) The removal and handling of asbestos on the site must be in

accordance with the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of Asbestos Waste under the Environmental Protection (Controlled Waste) Regulations 2001.

ix) Proposed fencing will need to comply with the Shire’s Local Law on Fencing

and local planning policy DP7 ‘Residential Frontage’.

x) During the construction stage adjoining lots are not to be entered without the prior written consent of the affected owner(s).

xi) It is the responsibility of the applicant to search the title of the property to

ascertain the presence of any easements that in any case must not be built upon.

CONSEQUENTIAL POLICY RECOMMENDATIONS That Council by SIMPLE Majority RESOLVES the following:

1 Amendment to TPS8

Council seeks further advice from its legal advisors and prepare an urgent amendment to TPS8 clause 7.5.

2 Amendment to TPS8

Council prepare a new amendment that addresses the structural and specific zoning changes required for the City Centre as a result of the adopted Road Layout Plan. It is recommended that the Shire seeks assistance from Landcorp to prepare the documents to initiate and carry forward any scheme amendment associated with these actions.

3 Future of seniors accommodation in the Shire

The CEO request the Pilbara Development Commission to prepare a Seniors’ accommodation strategy identifying across the Shire, appropriate medium to long term accommodation sites and forms of housing to suite a range of Seniors.

4 Gaps in Planning Policy

Council prepare a Planning Policy for Storm Surge Risk Areas, revise the Draft Karratha Coastal Management Strategy accordingly, and seek legal advice on the preparation of an advisory note for property owners and applicants in Storm Surge Risk Areas.

5 Gaps in Planning Policy

The CEO seek further technical and specialist advice on the appropriate climate change base year to apply to particular categories of land use and life span of built structures prior to Council adopting appropriate levels for inclusion in the a Storm Surge Risk Areas Planning Policy.

6 Council and applicant need for

The CEO seek a cooperative arrangement with the Department of Transport and / or Department of Water to


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accurate geospatial data

make available site specific maps for 1 in 100 year storm surge events as they are predicted to affect Karratha and other town sites in Roebourne Shire, for each of the three climate scenarios, showing 0.5m or finer underlying topographic contour intervals for use by Applicants and Council in designing works and assessing Planning Applicants.

7 Need for continuous monitoring of sea levels, coastal inundation and storm events

It is recommended that the CEO request the State and Commonwealth Governments and Dampier Port Authority to establish coastal monitoring stations along the Roebourne and Pilbara coastline.

8 Roebourne Seniors Accommodation Strategy

The CEO request the Pilbara Development Commission to prepare a Seniors’ accommodation strategy identifying across the Shire, appropriate medium to long term accommodation sites and forms of housing to suite a range of Seniors.


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12 STRATEGIC PROJECTS & BUSINESS

12.1 DRAFT COMMUNITY ENGAGEMENT STRATEGY

File No: GR.13

Responsible Executive Officer: Manager ISP

Reporting Author: Manager ISP


Applicant/Proponent: Manager ISP


Attachment(s) Draft Community Engagement Strategy

PURPOSE For the Council to approve the Community Engagement Strategy BACKGROUND The Community Engagement Strategy outlines the process for involving the community in the development and review of the Strategic Community Plan as well as Shire’s broader integrated planning and reporting processes. The recently released integrated planning and reporting framework by the Department of Local Government Western Australia includes the following key elements:

Strategic Community Plan - 10 years plan, desktop review conducted every 2 years and a major review every 4 years

Corporate Business Plan – 4 to 5 years plan, reviewed annually through the Operational Plan

Annual Budget also termed as Operational Plan - 1 year plan, reviewed annually

Informing Strategies – including Financial Management, Asset Management and Workforce Planning

An Annual Report published each year to report to the Community the overall progress of the Community Strategic Plan and the Operational Plan

The Community Engagement Strategy also aims to ensure that all stakeholders are able to access, participate and input into the development, implementation and review of the Community Strategic Plan. The Community Engagement Strategy is a practical tool which will assist the Shire with identifying issues and stakeholders, including those who are hard to reach, less vocal and potentially marginalised and will subsequently improve its decisions affecting the community. LEVEL OF SIGNIFICANCE Significant All local governments are required to produce a plan for future under S5.56 of the Local Government Act 1995. It is now a requirement that community input is explicitly and reliably generated and the community is engaged in carving out a vision for the future of the local government and a plan is developed that reflects the aspirations of the community. The Community Engagement Strategy is a practical tool which will assist the Shire in improving


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its decisions affecting the community. It will provide a basis for all future consultations that the Shire will undertake with the community. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the members of the Executive Team and relevant key stakeholders within the organisation. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Regulation 19C (3), (9) and (10) of the Local Government (Administration) Regulations 1996 requires that local government undertake community consultation in the preparation of their community plans. POLICY IMPLICATIONS Under S5.56 of the Local Government Act 1995 all local governments are required to plan for the future their local government area and produce at least two documents by June 30, 2013 – a Strategic Community Plan and a Corporate Business Plan. These documents are prepared in consultation with the community and the Community Engagement Strategy is a mandatory document that outlines how the Shire will be engaging its community in its decision making process. FINANCIAL IMPLICATIONS Officers to be engaged in carrying out consultations with workshop facilitator conducting community engagement activities – in detail budgetary affect approximately $20,000 STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities.

Initiatives 2009-13: Progressively implement and review the key priorities of the Karratha 2020 Plan. Implement the first phase of the Karratha Town Revitalisation Project. Ensure the Karratha Town Centre Plan is adopted and progressively implemented by private enterprise and public agencies. Enhance the sense of community by coordinating a range of community events and activities. Encourage engagement of transient workers in community/sporting activities. Initiate a community engagement policy in consultation with stakeholders..

Priorities 2011/12: Progress the implementation of the first phase of the Karratha Town Revitalisation Project in partnership with Pilbara Cities Office and LandCorp.

Enhance the sense of community by coordinating a range of community events and activities. Encourage engagement of transient workers in community/sporting activities.

Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives:

Focusing on continuous improvement and best practice Set service standards and regularly review to ensure they reflect the communities’ priorities. Identify key gaps and action areas of improvement resulting from the annual staff and community surveys. Undertake quarterly reviews of the strategic plan implementation and performance delivery. Encourage improvement ideas and evaluated for implementation.


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Priorities 2011/12: Develop the Integrated Strategic Community Plan to be endorsed by the Community and Government by June 2013. Set service standards and regularly review to ensure they reflect the communities’ priorities. Implement internal business improvement program. Develop and review the Shires Forward Financial Plan. Review the Shires 10 year Capital Works Plan.

RISK MANAGEMENT CONSIDERATIONS In the absence of a robust community engagement strategy, there is a risk that the Council will not meet the basic standard envisaged by the Western Australia Department of Local Government integrated planning and reporting framework. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues Considered approach to community engagement encompassing all relevant community groups including the hard to reach communities and less vocal and potentially marginalised groups of the local government area. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter. IMPACT ON CAPACITY A number of Shire staff will be involved, in addition to an independent facilitator, to conduct these forums and workshops. This will cost the Shire $20,000.


OPTIONS: Option 1 As per Officer’s recommendation Option 2 That Council by virtue of Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. DEFER the Community Engagement Strategy 2. DIRECT the Acting Chief Executive Officer to further refine the

Community Engagement Strategy for consideration by Council


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CONCLUSION Under regulation 19C of the Local Government (Administration) Regulations 1996 and S5.56 of the Local Government Act 1995, a local government must plan for the future and in doing so it must ensure that the electors and ratepayers of its district are consulted during the development of a strategic community plan. The objective of the Community Engagement Strategy is to ensure that all members of the community are engaged in planning for the future of the Shire. Under the guidelines, the Local Government is required to adopt a Community Engagement Strategy outlining the methods and tools to be used in engaging with the Community. It will assist the Shire with identifying issues and stakeholders, including those who are hard to reach, less vocal and potentially marginalised and will subsequently improve its decisions affecting the community.


That Council by SIMPLE Majority pursuant to Section 5.56 of the Local Government Act 1995 RESOLVES to APPROVE the Community Engagement Strategy.


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12.2 KARRATHA AIRPORT- LAND USE MASTER PLAN AND STRATEGY

File No: TT.98

Responsible Executive Officer: Director Strategic Projects & Business Reporting Author: Executive Manager Strategic Business Date of Report: 27 March 2012



Attachment(s) Nil

PURPOSE To provide Council with an update on progress, and to seek Council endorsement for the calling of tenders for the provision of a Land Use Master Plan for the airport at Karratha. To seek Council’s support in principle of the procedure recommended to progress. BACKGROUND The strategic work around the future capacity and land use planning required for the airport at Karratha can be considered in a number of distinct but linked packages of work. Firstly, there is the macro planning that identifies the key elements of the land use i.e. the Master Plan of the entire airport site. Secondly, the more micro work associated with planning key precinct such as the terminal needs, focussed , benchmarked and programmed planning to address identified shortfalls and operational issues experienced now within the existing terminal building . These two packages of work contain the scope of work that needs to be completed to strategically plan the entire airport requirements for the short, medium and longer term. Each package is critical however we need to progress these packages in a logical and structured way so future predictions don’t dictate capacity problems in the future. There are important financial implications which flow out from the completed packages of works. The cost of refreshing the existing terminal will be far more palatable and deliverable in the short term (1-2 years from project initiation) than the bigger longer term work which will deliver an airport that is in keeping with the Pilbara Cities of the North plan. The challenge is to deliver both packages of work without expending monies on one which will not be valuable to any further stages. The programme for delivering both packages of strategic planning is progressing as follows: Stage 1 – Terminal Refresh Progressing under separate project report which is anticipated to be presented to council in May 2012.


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Stage 2 – Land Use Master Plan Review Review the current Land Use Master Plan based on new data, consultation with airline partners and the community and to have a bigger vision towards the possibilities of how this major development could be funded if consideration of green-field terminal site was recommended. The second stage is the subject of this report. The Master Plan for the airport at Karratha, which was completed for the period 2009 to 2028, predicted passenger (PAX) numbers, would be between 523,000 and 750,000 in 2011. Data to date records our passenger numbers have exceeded 830,000. Management invited quotations in October 2011 from contractors to conduct a review of the Airport Master Plan and Development of Land Use Strategy. From an original 10 quotations a shortlist of 3 were invited to submit. The result of these submissions which advised a programme of between 62 days and 72 days in addition to un-assessed prices ranging from $104,700 to $164,804 led to a rethinking of the programme for delivering both packages of strategic planning. It was decided to revisit the tender for the review of the Airport Master Plan and Development of Land Use Strategy in 2012. The second stage is the subject of this report. LEVEL OF SIGNIFICANCE The Karratha Airport Master Plan 2009 projects a 20-Year (2009-2028) plan for Karratha Airport, including infrastructure upgrades or other changes required to enable continued growth and development (both aviation and non-aviation) at Karratha Airport outlined for a short, medium and long term future. The announcement by the Western Australian State Government of the Pilbara Cities of the North initiative provides the goal for Karratha to become a city with over 50,000 residents by the year 2030. Increased infrastructure development and increased growth within the mining and resource sector have led to increased airport passenger numbers than originally forecast within the Master Plan 2009. It is essential that this Master Plan Review and development of a Land Use Strategy and Implementation Plan considers the potential, realised and forecast growth and the situation that confronts the Shire of Roebourne on how to sustainably fund any capital contribution and the ongoing cost of operations. Project Scope Broadly described, the Consultant will undertake a desktop review of the Karratha Airport Master Plan 2009-2028, with particular emphasis on the critical assumptions and recommendations outlined within the report. The consultant will make further recommendations regarding those assumptions and outline any recommended changes required taking in consideration Council’s International Airport status aspirations as a requirement in the near future. This review together with new analysis will inform development of a new Master Plan and Land Use Strategy document for Karratha Airport. This will include but not be limited to:

Local, tourism and mining development needs within the Shire of Roebourne and

surrounds are to be identified together with the components that will meet and

satisfy those needs.


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The consultant will also undertake an analysis of the cost benefit of redeveloping

the current site to deliver their recommendations and meet these aspirations and

operational requirements. Previous consultation with key stakeholders will be

revisited with future requirements of key stakeholders assessed and additional

consultation with adjoining land owners and other identified stakeholders will be

undertaken.

Opportunities for further development of the site and options such as moving the

main terminal or establishing a terminal facility on the other side of the runway; that

is construct a new terminal and associated infrastructure is to be investigated and a

detailed study included. In addition further development of commercial opportunities

in the terminal and on the airport site will be explored and identified.

A revised land use strategy will then be developed and fully costed, complete with

usable schematic drawings and relevant implementation documentation that places

great emphasis on strategic and financial/commercial aspects and examines

opportunities for future development at the Karratha Airport Terminal and Airport

land.

Objectives of the project The key objectives for the project are:

To review the existing Karratha Airport Master Plan with particular emphasis on the critical assumptions and recommendations outlined for short, medium and long term development. Provide comment and further recommendations, taking into consideration the future developments within and surrounding the Shire of Roebourne that may impact on the future capacity requirements of the airport.

Develop a land use strategy for future developments of the Karratha Airport

Preparation of a plan which will demonstrate the ability to satisfy the forecast air

traffic demand for 20 years up to 2031, whilst observing the required regulatory and

policy settings applicable to Karratha Airport;

Development of an implementation plan to meet future capacity needs through the staged delivery of the plan in an appropriate and economically justifiable time frame;

Allocation and assignment of land based on highest and best use principles to

achieve the most optimal spatial outcome, in keeping with Karratha Airport’s overall

business objectives.

To maintain Karratha Airport as a major contributor to the regional economy and assist in the generation of regional economic growth;

To balance economic benefit, social and environmental impact;

To ensure Legislative requirements are considered and adhered to in the development of the implementation plan and Land Use Strategy.

To implement and maintain appropriate risk management processes;

To seek key stakeholder support including the Airlines; Report Components The consultant will be required to conduct a desk top review of the Karratha Airport Master Plan, completed in June 2009 including but not limited to: Background Review

Analyse and review the 2009 Karratha Airport Master Plan.

Review of critical assumptions and identify opportunities and restrictions with the current Master Plan.

Review recommendations outlined for the short, medium and long term.


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Revisit previous stakeholder consultation and reaffirm key stakeholders requirements for the future.

Consult with land owners of land adjacent to the airport land.

Undertake a review of the existing lease and tenancy arrangements and provide recommendations for future agreements.

Identify the current usage and future usage requirements for the Karratha Airport.

Examine opportunities for future development at the Karratha Airport Terminal and Airport land site. Opportunities may not specifically be aviation/transport related, but complimentary to the airport operations.

To review previous research and projections of visitation numbers, passenger numbers and aircraft types and reaffirm or otherwise the future projections.

Review of existing infrastructure and facilities, future proposed facilities identified in the Master Plan and identify limitations

Provide clarification on issues that the 2009 Master plan consultants outlined within the course of their investigations;

Comment on whether the scope of the studies met the intent of the Guidelines;

Land Use Strategy The Consultant is provide a Land Use Strategy on the allocation and assignment of land

based on highest and best use principles to achieve the most optimal spatial outcome, in

keeping with Karratha Airport’s overall business objectives.

The Consultant will be required to draw upon the works already completed and existing plans for future upgrades and develop a Land Use Strategy for the Karratha Airport that includes

Schematic Drawings showing a revised footprint of the airport terminal and airport land.

A plan of the location of the airport and the impact on surrounding areas.

Options for the location of terminal building(s)

Access road and options for the improvement of the intersection of Dampier Highway and Bayley Avenue (access road into the airport)

Aircraft Noise

Building heights

Lighting

Bird and wildlife hazards

Other environmental matters

Hydrology Implementation Plan The Consultant will be required to develop and provide an implementation plan, including but not limited to;

A priority list and timeline of future projects and requirements to assemble land in to a developer ready state

Indicative Cost Estimates for major Capital Works items identified in the Implementation Plan, including a breakdown of costs for the development of each component.

Triggers for major capital works

Provide sufficient information to enable Council to effectively plan for future financial requirements and apply for funding opportunities


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Potential impact of the implementation plan on operating cost for the Shire of Roebourne.

Investigate and document funding option strategies including the preparation of business justification spreadsheets and report to support any Shire borrowing loan funding and capacity to service any ongoing loan funding for each option.

Provide a fully costed implementation plan.

Report Elements

To prepare a written report including the following:

Executive Summary

Introduction, including the purpose of the report.

Overview

Master Plan 2009 – progress and achievements

Vision and Development objectives

Planning principles and assumptions

Terms used in the review and report

Consultation

Consultation and communication strategy

A summary of consultation undertaken as part of the project

Key stakeholder issues

Statutory context and requirements

Economic and Regional Significance

Relationship to the Pilbara Cities of the North Initiative

Local and regional setting/development and economic significance context

Environmental Management and Sustainability

Infrastructure

Existing infrastructure and facilities and identified limitations of the existing facilities

Aircraft Traffic including;

Forecast methodology

Historical data, Projected Traffic Passenger forecasts and Aircraft movement

forecasts, Airport Capacity

Critical Aircraft Airside Facility Planning and other users including Air freight e.g. for

major plant and equipment

5 year incremental Representative busy day aircraft movement forecasts

Comparison with Master Plan 2009 forecasts

Runways/runway strips including

layout, wind analysis, critical aircraft, runway length, Airfield modelling – current and

projected

Development concept

Emerging technologies


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Taxiway System

Aircraft Parking facilities

Aircraft Re-fuelling

Navigational Aids and radar restricted surfaces

Rescue and Fire Fighting Facilities

Emergency Services Staging Area

Security Infrastructure

Passenger Terminal including

Location

Security requirements

Hangar Facilities

Landside Facilities including

Aviation support facilities

Commercial sites

Car Rental facilities

Airport maintenance facilities

Roads and Car parks

Engineering Services

Aviation fuel 79

Ground support equipment

Flight catering

Obstacle Limitation Surfaces and Emerging technologies

Strategic Land Use Plan and any requirements to develop each site.

Consultation

The Consultant will be required to undertake the project in liaison with the client representative and through targeted consultation with relevant key stakeholders outlined within this scope. The Executive Manager Strategic Business will oversee the administration of the contract. COUNCILLOR/OFFICER CONSULTATION No community or Officer consultation is required. COMMUNITY CONSULTATION No community or Officer consultation is required. STATUTORY IMPLICATIONS Tenders are to be called in accordance with section 3.57 of the local government act which states

1. A local government is required to invite tenders before it enters into a contract of a

prescribed kind under which another person is to supply goods or services

2. Regulations may make provision about tenders

POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS It is proposed that the contract will be a fixed price contract. This will require a contract budget. The allocation of the contract budget has been provided in the budget for 2011/2012. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS The Shire’s values of creating a sustainable future, to serve the community, take responsibility and the Council’s goal to create the right conditions in which such a community has the potential to develop, all support taking steps to improve essential community infrastructure i.e. the airport at Karratha. There is considerable risk of damage to corporate reputation and therefore the potential to attract commercial tenants and achieve commercial budgets if this Master Plan is not conducted. This will have an effect on the potential of the airport being seen as the gateway to the Pilbara. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Current capacity constraints should be considered in the context of the anticipated continuing increase in domestic passenger numbers. If not addressed, the constraints will see a plateauing of growth with corresponding falling service levels. The Executive Manager Strategic Business will oversee the administration of the contract.

RELEVANT PRECEDENTS At Item 12.1 at the 19 December 2011 Ordinary Council Meeting, Council resolved by resolution 151943 to endorse in principle the procedure and process outlined the report and recommended to progress both the terminal refresh and the Land Use Master Plan. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS SIMPLE Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to REJECT the calling of tenders for the provision of a revised Land Use Master Plan thereby reaffirming the acceptance of the current Master Plan. Option 3 That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to DEFER the calling of tenders for the provision of a revised Land Use Master Plan until 2012/2013 financial year.

CONCLUSION Since the Master Plan for the airport at Karratha was completed for the period 2009 to 2028, passenger numbers have exceeded predictions and the passenger facilitation and densities are exceeding the terminal’s capacity at peak periods. After a review of the Airport Master Plan and Development of Land Use Strategy it was decided that the tender for the review of the Airport Master Plan and Development of Land Use Strategy should be revisited in 2012.


That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to ENDORSE the calling of tenders for the provision of a revised Land Use Master Plan.


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12.3 KARRATHA AIRPORT - REGULAR PASSENGER SHUTTLE SERVICE AND BOOTH PROVISION

File No: TT.85, TT.369, TT.89

Responsible Executive Officer: Director Strategic Projects & Business

Reporting Author: Executive Manager Strategic Business Date of Report: 26 March 2012

Applicant/Proponent: NorthFleet


Attachment(s) 1. Letter: Chief Executive Officer to Kanga Van 22 December 2011

2. Letter: Acting Chief Executive OFFICER to Kanga Van 18 January 2012

3. Email: NorthFleet to SoR 12 March 2012

PURPOSE To provide a briefing to the Council in relation to the on-going strategic planning for the airport at Karratha; specifically in relation to requests from NorthFleet for permission for the provision of a shuttle transport service by NorthFleet and the provision of a Meet and Greet booth in the terminal. BACKGROUND Michael Simm of NorthFleet attended the OCM in November 2011 and during public question time put forward 3 issues: 1. That the Shire to consider NorthFleet for a booth inside the airport.

2. When will the issue of booth allocation be resolved?

3. When is the bus area upgrade at the airport going to occur? Subsequent to this, council officers contacted Michael Simm and discussed his suggestion of the possibility of commencing a regular passenger shuttle service to transport passengers to Karratha Airport. At that time Michael Simm said he would make a submission to council. In March 2012, Michael Simm of NorthFleet contacted the Shire of Roebourne with submissions to be considered by council. NorthFleet requested:

Approval to offer a permanent and affordable shuttle bus between Karratha Airport

and the Karratha Township. This service would include published routes and times

and would be structured to meet every incoming and outgoing commercial flight at

Karratha Airport.

Approval to establish a temporary rental car and shuttle meet and greet booth at

Karratha Airport to be situated next to the currently positioned car rental company

booths (NorthFleet is prepared to incur the cost of providing this booth), and a

future position in the Airport after the upgrade is completed.

NorthFleet has also requested a further approval to establish a car rental operation based at Karratha Airport.


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LEVEL OF SIGNIFICANCE Provision of a shuttle service: The Master Plan for the airport at Karratha, which was completed for the period 2009 to 2028, predicted passenger (Pax) numbers, would be between 523,000 and 750,000 in 2011. Data to date records our passenger numbers have exceeded 830,000. It is essential that the logistics of ground transport operations facilitating the movement of passengers to and from the airport be considered during planning for any refresh or upgrade of the Karratha Airport. There are other ground transport operators (Kanga Van & Jan Johnston to name just two) who may be affected by the provision of a regular shuttle service however NorthFleet to this date is the only operator who has offered to provide this service and confirmed their proposal in writing. NorthFleet has stated that implementation of the shuttle service could be achieved within 3 months. It is the officer’s recommendation that the council endorse in principle, support for NorthFleet’s regular scheduled airport shuttle service because it offers an alternative transport option to the airport. This support should be conditional on their meeting the conditions as prescribed by them within 3 months of their acceptance of our formal response. These conditions include but are not limited to;

licensing

route development

community consultation

creation of a website

development of a schedule that services every RPT flight.

If the conditions can be met and the timeframe adhered to the introduction of a sustainable transport service to Karratha Airport will be of great benefit to the community. Given the service development would take NorthFleet approx 3 months to initiate, it appears that the timing to commence the refresh project may coincide with their commencement. In that period of time Karratha Airport would write to Kanga Van advising them that their booth is to close and they are to remove their facility in preparation for the refresh works commencing. In the interim it is not recommended for Council to commit to guaranteeing NorthFleet a booth, however depending on Kanga Van’s response to the cessation of their booth they might agree to share a booth with NorthFleet on an interim basis. Booth at Karratha Airport: Currently other car rental companies and ground transport operators (namely Kanga Van) have a meet and greet booth at Karratha Airport. NorthFleet’s position is that it is being unfairly treated because Kanga Van has a booth i.e. an unfair commercial advantage. The pending terminal upgrade is acknowledged by NorthFleet however they are prepared to meet the costs of providing a temporary booth and also will meet the cost of demolition/relocation of that booth as required by terminal modifications. At the moment one ground transport operator has exclusive rights to a meet and greet booth at Karratha Airport (Kanga Van). This is not equitable as it provides Kanga Van with a commercial advantage. The booth is provided on the basis of a Meet and Greet licence. In the letter from SoR to Kanga Van (dated 22 December 2011) it was stated that existing booth arrangements would be ongoing until “such time as terminal redevelopment plans are progressed”. Therefore the subsequent progression of the terminal refresh project has


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in effect triggered the end of the current arrangement pertaining to Kanga Van’s exclusive Meet and Greet booth. In the letter from SoR to Kanga Van (dated 18 January 2012) it was stated that the council resolved allocation of a 25% discount on those costs attributed wholly to the shuttle service would continue only if “there is no competitor operating the same service under the same type of licence”. Therefore NorthFleet’s request to provide a regular passenger shuttle service has in effect triggered the end of the current arrangement pertaining to Kanga Van’s 25% on costs attributed wholly to the shuttle service. It is the officer’s recommendation that Council give notice to Kanga Van of the termination of both the exclusive use of a meet and greet booth at Karratha Airport and the 25% discount on costs related to shuttle services effective in 3 months time. Rental car operation NorthFleet has indicated it believes that it has the capacity to operate a rental car facility. Currently there are 4 major Tier 1 rental operators on site. NorthFleet would need to prove through the appropriate provision in an Expression of Interest or tender process that they were indeed experienced enough and have the capability and quality systems in place to provide the same level of service and facilities to those of other rental car operators. Consultation with rental car companies will commence shortly in relation to seeking their feedback on the refresh plan and specifically the new booth locations. It is proposed that we ask them to tender for their booths sooner rather than later. It is recommended that expressions of interest or tenders are called for 7-8 booths based on a tier system.

Tier 1: Avis, Thrifty, Hertz, Budget

Tier 2: McLaren, Europcar

Tier 3: NorthFleet (rental car operations only), Independent tour desk (offering

Kanga Van, NorthFleet shuttle and Jan Johnston tickets amongst other tourist and

transport options).

The goal of this structure is to achieve a mix of national operators combined with local providers. It is the officer’s recommendation that NorthFleet be informed that they will be invited to submit an expression of interest and proposal at the time when consultation is made with all car rental companies wanting to be located at Karratha Airport. It is also recommended that their request for a booth at this time be deferred until the call for expressions of interest and or such time as the refresh works are complete. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between various Ground Transport Operators who have contacted Council Officers and Shire Senior Executives in regards to these booths and the expansion of service. This communication has been acknowledged and addressed in the terminal refresh. COMMUNITY CONSULTATION NorthFleet proposes that they will conduct community consultations to ensure the most appropriate shuttle bus route is established rather than utilising existing routes that have been designed for company clients. As part of the Karratha Airport refresh project, consultation with the community and other stakeholders is planned to commence in the next months. STATUTORY IMPLICATIONS There are no statutory implications.


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POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Provision of a booth for NorthFleet in Karratha Airport would increase revenue by way of rental payments. Provision of a shuttle bus may result in a reduction in utilisation of the car park. STRATEGIC IMPLICATIONS With the proposed terminal refresh works and development of land use strategy and master plan review to be undertaken in 2012, the number of rental car booths and their final location is yet to be determined.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues The introduction of a shuttle bus to the Karratha airport will provide a sustainable and alternative transport option for the community. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is, with the introduction of a regular passenger shuttle service to Karratha Airport, a potential impact on car park use and occupancy.

RELEVANT PRECEDENTS Kanga Van was given permission to construct and install a meet and greet both at their own cost. At Item 12.4 at the 21 November 2011 Ordinary Council Meeting, Council resolved by resolution 151894 to retain existing arrangements with current operators at current rental rates, including Kanga Van’s booth, but without any further expansion, modification or other commercial arrangements. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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1. ENDORSE in principle, support for NorthFleet’s proposed introduction of a regular

scheduled airport shuttle service.

2. ENDORSE the provision and installation by NorthFleet of a meet and greet booth at

Karratha Airport.

3. CONTINUE current commercial arrangements with Kanga Van.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. REJECT NorthFleet’s proposal for a regular scheduled airport shuttle service.

2. REJECT NorthFleet’s request for a meet and greet booth in Karratha Airport.

3. CONTINUE current commercial arrangements with Kanga Van.

CONCLUSION NorthFleet has requested endorsement for the introduction of a regular passenger transport shuttle service and the provision of a meet and greet booth within Karratha Airport. Currently another ground transport operator (Kanga Van) has use of a booth within the airport which puts NorthFleet at a commercial disadvantage. NorthFleet seek to have a booth within the airport which will be used for their shuttle service and for a proposed future car rental business.


That Council by SIMPLE Majority pursuant to Section 3.18 and Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE in principle NorthFleet’s request to commence a regular

passenger shuttle service including issuing joint media releases on the introduction of the service.

2. INFORM Kanga Van that the current commercial arrangement will cease in 3 months.

3. APPROVE the calling of Expressions of Interest for rental car booths.

4. APPROVE the calling of Expressions of Interest for the provision

of an Information/Tourist/Transport desk at Karratha Airport.


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Page 208

13 ITEMS FOR INFORMATION ONLY

13.1 INFORMATION ONLY ITEMS - FEBRUARY 2012

Responsible Officer: Acting Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for December 2011 And January 2012 Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

13.2 Shire President’s Mail – March 2012

13.3 Register of Documents Stamped with the Shire’s Common Seal

13.4 Councillor Representatives on Organisations

13.5 Tabled Correspondence

13.6 Budget Amendments for period ending 31 February 2012

13.7 Non-Statutory Donations for period ending 31 February 2012

13.8 Building Statistics – March 2012

13.9 Planning Decisions - 3 March 2012 - 29 March 2012

13.10 Supply, Installation and Construction of Bulgarra Public Open Space

13.11 Variation of the Date of Adopting the 2012/13 Differential Rates


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13.2 SHIRE PRESIDENT’S MAIL – MARCH 2012


REPORT Incoming correspondence for the Shire President

Date From Subject Details

06/03/2012 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

SPECIAL STATE AND LOCAL GOVERNMENT FORUM - WEDNESDAY 1 AUGUST 2012 - RESPONSE REQUESTED BY 21 MARCH 2012 (FIONA WHITE-HARTIG)

07/03/2012

LEADER OF THE OPPOSITION

WARM THANKS TO COLLENE LONGMORE FOR STANDING IN FOR CR FIONA WHITE-HARTIG - WA LABOR COMMITTED TO ENSURE THAT PILBARA DO NOT MISS OUT ON THE BENEFITS OF THE BOOM

14/03/2012 APACHE ENERGY LIMITED THANK YOU FOR ATTENDING THE OPENING OF THE NEW DEVIL CREEK DOMESTIC GAS PROJECT - APACHE EVENT


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13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

07/03/2012 RFT 04-11/12 Karratha Airport High and Low Voltage Electrical Upgrade

07/03/2012 Net Lease of part of Pam Buchanan Family Centre (Shire of Roebourne – Landlord and Local Information Network Karratha Inc – Tenant)

09/03/2012 Grant submission for Indigenous Trainee Ranger through the Local Government Scholarship programme

19/03/2012 Royalties for regions Financial Assisitance Agreement – Shire of Roebourne Frank Butler Community Centre

26/03/2012 Adoption of the Wickham South Development Plan - resolution number 151941

27/03/2012 Net lease of the Pam Buchanan Family Centre between the Shire of Roebourne and Anglicare WA Inc.


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13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS


REPORT Below is the listing of Councillor Portfolios and Representatives on various committees, organisations and working groups.

Internal Portfolio’s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Pritchard, Smeathers, Vertigan and Bertling

Development, Regulatory & Infrastructure Services

Cr White-Hartig, Bailey and Long

Council Committees:

COUNCIL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Audit & Organisational Risk Ctee Acting Chief Executive Officer

Manager Corporate Compliance

Cr Smeathers, Cr Lally, Cr Pritchard, Cr Lockwood and

Cr White-Hartig

Roebourne Advisory Group Community and Corporate Services Cr White-Hartig, Cr Bailey,

Cr Saylor

Yaburara Heritage Trail Steering Committee

Community and Corporate Services

History Officer

Cr Long, Cr Pritchard

Advisory Groups:

ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Airport Advisory Group Acting Chief Executive Officer

Dir Strategic Projects & Business

Exec Mgr Strategic Planning

Mgr Airport Commercial

Mgr Airport Compliance

Co-ord Airport Operations

Cr Lockwood, Cr Lally and Cr Long

Waste Services Advisory Group Acting Chief Executive Officer


Mgr Waste Management Services

Cr Lockwood, Cr Lally and Cr Long

Housing Reference Advisory Group Acting Chief Executive Officer

Mgr Corporate Compliance

Building Maintenance Co-ordinator

Cr White-Hartig and Cr Miller


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ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Plant Reference Advisory Group Acting Chief Executive Officer

Dir Development, Regulatory & Infrastructure Services

Exec Mgr Works

Plant Co-ordinator

Cr Lally and White-Hartig

Project Control Groups:

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Youth Shed Project Acting Chief Executive Officer


Mgr Community Facilities

Mgr Environmental Health Services


Snr Community Development Officer

Youth Shed Supervisor

Project Manager

Cr Pritchard, Cr Bertling, Cr Miller and Cr Vertigan

Administration Office Expansion Project

Acting Chief Executive Officer


Exec Mgr Corporate Services

Mgr Human Resources

Project Manager

Cr White-Hartig

Pam Buchanan Family Centre Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Project Manager

Cr Lally

Bulgarra Sporting Precinct Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Recreation Facilities Co-ordinator


Project Manager

Cr Lally, Cr Bertling and Cr Miller

Dampier Highway Streetscaping Project


Dir Development, Regulatory & Infrastructure Services

Mgr Strategic Planning

Exec Mgr Works

Project Manager

Cr Vertigan


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PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Leisure Complex Project Dir Community & Corporate Services


Exec Mgr Works

Mgr Statutory Planning

Mgr Building Services

Mgr Environmental Health Services


Project Manager

Cr Vertigan, Cr Pritchard,

Cr Bertling, Cr Smeathers, Cr Lally and Cr Long

Roebourne Aquatic Centre Project Dir Strategic Projects & Business

Dir Community & Corporate Services




Mgr Roebourne Aquatic Centre

Project Manager

Cr Bailey and Cr Saylor

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Pilbara Regional Council (PRC) Acting Chief Executive Officer Cr White-Hartig, Cr Vertigan and Cr Smeathers (Proxy)

Cr Bertling (Proxy)

Pilbara Regional Road Group ACTING CHIEF EXECUTIVE OFFICER & Infrastructure Services

Cr Lockwood and Cr White-Hartig

Karratha Visitor Centre Committee Community and Corporate Services Cr Bertling and Cr White-Hartig

Roebourne Visitor Centre Committee Community and Corporate Services Cr Bailey and Cr White-Hartig

Walkington Theatre Management Committee

Community and Corporate Services

Cr Smeathers

Cr Bertling (Proxy)

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan


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13.5 TABLED CORRESPONDENCE MARCH 2012


REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

01/03/2012

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

SPECIAL STATE AND LOCAL GOVERNMENT FORUM WEDNESDAY 1 AUGUST 2012 - REGISTER YOUR INTEREST BY RETURNING THE ENCLOSED EXPRESSION OF INTEREST FORM BY WEDNESDAY 21 MARCH 2012

02/03/2012

KARRATHA FLYING SERVICES PTY LTD

REFER SHIRE OF ROEBOURNE LETTER DATED 8 MARCH 2011 - PASSENGER SERVICE LEVY - KARRATHA FLYING SERVICES

02/03/2012

DEPARTMENT OF PLANNING

STATE PLANNING POLICY 2.6 - STATE COASTAL PLANNING POLICY - PUBLIC CONSULTATION 2012 - RESPONSE REQUESTED BY 31 MAY 2012

02/03/2012

CITY OF KALGOORLIE / BOULDER

LGIS LOCAL GOVERNMENT GOLF TOURNAMENT 2012 - CITY OF KALGOORLIE BOULDER HOSING THE 2012 TOURNAMENT ON 21 SEPTEMBER 2012

06/03/2012

AUSTRALIAN ARMY - PILBARA REGIMENT

WHIM CREEK ANZAC SERVICE - 22 APRIL 2012 PROPOSAL - SEEKING SUPPORT FROM SOR TO ANNUALLY HOST WHIM CREEK ANZAC SERVICE

07/03/2012

THE WEST AUSTRALIAN CLUB

INVITATION TO SPECIAL EVENING - ACKNOWLEDGE AND CELEBRATE THE ROLE OF BUSINESS AND PROFESSIONAL WOMEN IN THIS STATE - PASSION IS ENERGY - WEDNESDAY 14TH MARCH - THE WESTERN AUSTRALIAN

08/03/2012

ENVIRONMENTAL HEALTH AUSTRALIA (WA) Inc.

66TH ANNUAL WESTERN AUSTRALIAN ENVIRONMENTAL HEALTH CONFERENCE - TO BE HELD ON 28 - 30 MARCH 2012 - ENVIRONMENTAL HEALTH AUSTRALIA

08/03/2012

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

WALGA LAUNCHING COUNCILSONLINE - COUNCILS ONLINE - GO LIVE APRIL 2012

13/03/2012

HAINES NORTON (WA) PTY LTD

WA LOCAL GOVERNMENT GRANTS COMMISSION (WALGGC) - NEW GENERAL PURPOSE GRANTS METHODOLOGY - UHY HAINES NORTON CAN PROVIDE SERVICES

19/03/2012 DEPARTMENT OF LOCAL GOVERNMENT

WESTERN AUSTRALIA GOVERNMENT GRANTS COMMISSION - IMPACT OF THE NEW METHODOLOGY ON THE SHIRE OF ROEBOURNE'S GENERAL PURPOSE GRANT - SHIRE'S REVENUE CAPACITY EXCEEDS THE SHIRE'S EXPENDITURE NEED - SHIRE WILL TREND TOWARD A MINIMUM GRANT IN THE FUTURE


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NEW PREFERRED SUPPLY CONTRACT FOR BILL PAYMENT SERVICES FOR LOCAL GOVERNMENT INCLUDING RATES INFRINGEMENTS DEBTORS LICENSE FEES AND OTHER FEES AND CHARGES - AUSTRALIA POST APPOINTED AS PROVIDER


NOMINATIONS FOR THE 2012 WA LOCAL GOVERNMENT ASSOCIATION HONOURS PROGRAM - 15 MARCH 2012 TO 25 MAY 2012


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13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 29 FEBRUARY, 2012

File No: MAR12

Responsible Officer: Executive Manager Financial Services

Author Name: Management Accountant

Date Of Report: 26 March 2012


REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 29 February 2012

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

20-Jun-11 151649 202701/ 202201

Accept Donation from Rio Tinto of $175,000 and pass onto FESA for purchase of a new 1.4 fire appliance; Create new income and expense accounts accordingly

(175,000) 175,000 (0)

18-Jul-11 151724 933426/ 942400

Increase capital expenditure of Construct Indoor Cricket Facility by $9,500 offset by decrease in Catrall Park upgrade 0

(0)

15-Aug-11 151737

100713/ 100710/ 100711

Additional Cossack Concessions and rates budget amendment (9,432) 21,388 11,956

15-Aug-11 151745

933806/ 338702/ 338854

Budget amendments to Frank Butler Community Centre overall reduction in transfer required from Reserve (501,947) 501,947 11,956

15-Aug-11 151746 946004/ 460851

Budget amendment to increase the Karratha airport car park project capital expenditure funded by airport reserve (248,194) 248,194 11,956

19-Sep-11 151780 933440/ 334700

Increase Capital Expenditure for Tambrey Oval Sports Lighting; offset by contribution from Nickol Junior Soccer Club (100,000) 100,000 11,956

19-Sep-11 151793 640402

Hire office building at 7 Mile Waste Facility (to be funded from Waste Reserve) (32,298)

(20,342)

19-Sep-11 151773 348504/ 348700

Increase Capital Expend Youth Shed Project and create a grant income account to accommodate the contribution by Woodside for the same value (1,189,000) 1,189,000 (20,342)

19-Sep-11 151779 934203/ Increase Capital Expend Perm Shade (175,000) 175,000 (20,342)


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342711 Structures and create a grant income account to accommodate the contribution by Rio Tinto for the same value

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

03-Oct-11 151819 642404/ 933426

Reallocate $19,694 from Catrall Park Mtce 642404 account to Job 933426 in order to finalise an outstanding invoice 0

(20,342)

24-Oct-11 151850 Various

Plant Budget amendments and reallocation of funds for purchases of Generators and Amazone Mower as per Plant Services 0

(20,342)

Adjustment to Brought Forward Surplus following 2010/11 Audit

416,591 396,249

21-Nov-11 151885 Various November Budget Review (373,292) 0 22,957

21-Nov-11 151893 460551/ 946014

Transfer to Aerodrome Reserve $2.5m to be allocated in 2012/13 (2,500,000) 2,500,000 22,957

21-Nov-11 151893 946017/ 460851

Transfer from Aerodrome Reserve $600k for Karratha Bus Parking Project (600,000) 600,000 22,957

21-Nov-11 151896 940400/ 940460

Reallocate $115,000 from 7 Mile Tip Bldg Imp Job 940400 to Upgrade Weighbridge Job 940460 0

22,957

19-Sep-11 151810 Various

Approve the creation of expenditure and income accounts for Pam Buchanan Family Centre Cafe operations, for the amount listed in section 2 of the confidential attachment (390,604) 325,000 (42,647)

19-Dec-11 151927 316507/ 316857

Decrease capital expenditure for Town Entry Statements and corresponding capital income account to Nil 485,420 (480,000) (37,227)

19-Dec-11 151957 330507/ 330857

Create new account to allocate funds to relocate and assist in fit out of Karratha Library – Fit out, Leases fees and Stock (450,000) 450,000 (37,227)

20-Feb-12 151903 530000/ 652032

Reallocate $25k from account 530000.3000 to Job 652032 in order to complete preliminary due diligence investigations in order to establish land use/ development opportunities for Lot 61 Withnell Wy, Roebourne 0 0 (37,227)

Totals (6,259,347) 6,222,120

Current Budget Position is a Surplus/(Deficit) of

(37,227)


Page 218

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 29 FEBRUARY, 2012

File No: MAR12

Responsible Officer: Executive Manager Financial Services

Author Name: Management Accountant Date Of Report: 26 March 2012


REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713 (Annual Community Association Development Scheme 2011/2012) and Res No. 151693 Municipal Fund Budget 2011/12 and Qtr 1 Budget Review Res No 151885. Shire Of Roebourne

Non Statutory Donations Original Amended For The Period Ending 29 February 2012 Budget Budget Actual

Description $ $ $

Contribution-Dampier Community Association 200,000 200,000 100,588.04

Contribution-Pt Samson Community Association 84,308 84,308

Contribution-Roebourne Advisory Committee 100,000 100,000 6,232.90

Contribution-Wickham Community Association 100,000 100,000 56,363.64

Contribution-Wickham Community Association-Upgrade Picture Garden - Birra Birra ex-gratia rates 195,000 195,000 195,000.00

Contribution-Karratha Community Association

22,094

Annual Karratha Community Fun Walk 18,875 18,875

Karratha Community House (09/10) 12,000 12,000 11,980.22

Roebourne District SES Unit 5,000 5,000

Karratha BMX Club 10,000 10,000

Karratha Dampier Lions Club ($18,000 cash plus in- kind contribution) 45,887 45,887 16,363.64

Karratha Dampier Lions Club Cfwd 2010/11

22,000 22,000

Karratha Districts Chamber of Commerce & Industry 2,500 2,500

Karratha & Districts Blue Light 5,000 5,000

Children’s Services Support Unit WA – Dampier Early Learning Centre 2,750 2,750

– Wickham Early Learning Centre 17,774 17,774 16,155.45

Link Inc 5,300 5,300

Pilbara Community Legal Services (Cfwd from 2010/11) 4,000 0

Pilbara Community Legal Services 4,000 4,000

St John Ambulance Sub-Centre Roebourne 9,000 9,000 13,528.07

Swan Districts Football Club 30,000 30,000 30,000.00

Wickham Community Association 7,000 7,000

Wickham Youth Group 19,700 19,700

Yaandina Family Centre (Cfwd from 2010/11) 2,000 2,000

Yaandina Family Centre – Youth Services 11,000 11,000


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Nor West Jockey Club Annual Community Sponsorship 2010/2011 Cfwd Included in Budget Review 11/12 0 10,000 18,000.00

Shire Of Roebourne

Non Statutory Donations Original Amended For The Period Ending 29 February 2012 Budget Budget Actual

Description Continued $ $ $

Hampton Harbour Boat & Sailing Club 0 5,000 5,000

891,094 946,188 491,211.96


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13.8 MONTHLY BUILDING STATISTICS - MARCH 2012

File No: GR.27

Responsible Executive Officer: Director Development Regulatory and Infrastructure Services

Reporting Author: Manager Building Services

Date Of Report: 30 March 2012

Applicant/Proponent: Manager Building Services

Disclosure of Interest: NIL

Attachment(s) Nil


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Page 224

13.9 PLANNING DECISIONS ISSUED - 3 MARCH 2012 - 29 MARCH 2012

File No: TA/1/1

Responsible Officer: Director Development, Regulatory & Infrastructure Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

P2214 APPROVED DELEGATE

BUSHBERRY NOMINEES PTY LTD

BROWN MCALLISTER SURVEYORS

LOT 339 DESERT PEA BOULEVARD NICKOL

SUBDIVISION CLEARANCE OF SURVEY STRATA CONDITIONS OF APPROVAL [TOTAL PARCELS - 9]


STATE OF WA WHEATBELT STEEL

LOT 581 CINDERS ROAD BURRUP

DEVELOPMENT PROPOSED LOGISTICS LAYDOWN AREA AND OFFICE


DARREN PETER LANGDON

DARREN LANGDON

LOT 3062 (62C) HARDEY CRESCENT DAMPIER

DEVELOPMENT DEMOLITION OF EXISTING DWELLING AND CONSTRUCTION OF FOUR (4) BEDROOM SINGLE HOUSE WITH A VARIATION TO THE SETBACK REQUIREMENTS OF THE R-CODES

P2608 APPROVED WAPC

STATE OF WA BURGESS DESIGN GROUP

LOT 530 DAMPIER ROAD BAYNTON

DEVELOPMENT PLANS

DEVELOPMENT PLAN FOR DAMPIER ROAD, BAYNTON


WA LAND AUTHORITY

WHELANS LOT 9001 WAGARI DRIVE BAYNTON

SUBDIVISION REQUEST FOR SUBDIVISION CLEARANCE LOT 365 WAGARI DRIVE BAYNTON DEPOSITED PLAN NO 71830 WAPC REFERENCE 143695


REGIONAL POWER CORPORATION

CODY DAWSON LOT 2116 (1) DALTON CLOSE MILLARS WELL

R-CODE VARIATION

CARPORT WITH REDUCED SECONDARY STREET SETBACK

P2656

APPROVED DELEGATE

STATE OF WA TAYLOR BURRELL BARNETT TOWN PLANNING & DESIGN

LOT 517 RANKIN ROAD GAP RIDGE

SUBDIVISION PROPOSED SUBDIVISION CROWN LAND TITLE – LOT 517 DAMPIER ROAD KARRATHA [WAPC144949]


TRISTAN MAXWELL KEUNING & JESSICA LAUREN COCKS

TRISTAN KEUNING LOT SL1 (19A) ATKINSON WAY MILLARS WELL

R-CODE VARIATION

OUTBUILDING SETBACK 125MM FROM WESTERN SIDE BOUNDARY WITH WALL HEIGHT OF 3.6


STATE OF WA TAYLOR BURRELL BARNETT TOWN PLANNING & DESIGN

LOT 517 RANKIN ROAD GAP RIDGE

SUBDIVISION SUBDIVISION OF LOT 517 DAMPIER ROAD, NICKOL [WAPC 145041]


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P2677 REFUSED RICHARD JAMES SHANNON & BRONWEN ISOBEL FRANCES PEEL

PINDAN PTY LTD LOT 74 WELLARD WAY BULGARRA

DEVELOPMENT PROPOSED SIX RESIDENTIAL MULTIPLE DWELLINGS


GARY RUSSEL SLEE GARY RUSSEL SLEE

LOT 2 GREGORY DAY BULGARRA

DEVELOPMENT EIGHT [8] MULTIPLE DWELLINGS

P2708 APPROVED COUNCIL

MILVA PETROVIC LE ROBERTS DRAFTING & DESIGN (KARRATHA CAD CENTRE)

LOT 413 (10) RIDGE ELBOW NICKOL

DEVELOPMENT ANCILLARY ACCOMMODATION


ALLAN MURRAY & JUDITH MARGARET JEANES AYLES

LAND SURBEYS NPJS PTY LTD

LOT 96 WELLARD WAY BULGARRA

SUBDIVISION SUBDIVISION OF LOT 96 WELLARD WAY, BULGARRA [WAPC 1049-11]

P2713 WITHDRAWN MARNDA MIA CNC PTY LTD

HIGHTOWER PLANNING AND DEVELOPMENT

LOT 1 – 3 (34-38) ROE STREET ROEBOURNE

DEVELOPMENT DAP – TRANSIENT WORKFORCE ACCOMMODATION

P2739 WITHDRAWN MARIA INGRID GINDL

MARIA INGRID GINDL

LOT SL4 (26) PELUSEY WAY NICKOL

DEVELOPMENT SEA CONTAINER


GLEN MICHAEL CAMILLE

LAND SURVEYS NPJS PTY LTD

LOT 82 WELLARD WAY BULGARRA

SUBDIVISION SUBDIVISION OF LOT 82 WELLARD WAY, BULGARRA [WAPC 962-11]


AUSTRALIA POST APP CORPORATION PTY LTD

LOT 3915 (9) KLENK STREET KARRATHA

DEVELOPMENT ADDITIONAL PARCEL DELIVERY & STORAGE FACILITY


STATE OF WA TPG LOT 500 MADIGAN ROAD BAYNTON

SUBDIVISION SUBDIVISON OF LOT 500 ON DEPOSITED PLAN 59331 BAYNTON [WAPC 145445]


NEWRAB PTY LTD GHD PTY LTD LOT 1502 ANDERSON ROAD KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT STORAGE FACILITY – ADDITIONAL SHED


ALLAN MURRAY & JUDITH MARGARET JEANES AYLES

PLANCHECK LOT 96 WELLARD WAY BULGARRA

DEVELOPMENT TWO (2) GROUPED DWELLINGS


DEPARTMENT OF HOUSING

WHELANS (WA) PTY LTD

LOT 380, 381 HAMPTON STREET ROEBOURNE

AMALGAMATION AMALGAMATION OF LOT 380, 381 HAMPTON STREET, ROEBOURNE – WAPC 145542


FERGUSON SEACABS PTY LTD

FERGUSON SEACABS PTY LTD C/-URBIS

LOT 12, 13 EXPLORATION DRIVE, GAP RIDGE

AMALGAMATION AMALGAMATION OF LOT 12 & LOT 13 EXPLORATION DRIVE, GAP RIDGE – WAPC 145564


ROSS MCCALLUM LE ROBERTS DRAFTING & DESIGN

LOT 2577 (L2577) AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT STORAGE FACILITY/DEPOT/LAYDOWN AREA, CARETAKER’S DWELLING AND OFFICE


SCOTT EVERYTHING T&J PEARS BUILDING

LOT 779 (39) BALYARRA PARKWAY BAYNTON

R-CODE VARIATION

OUTDOOR LIVING AREA MORE THAN 0.5M ABOVE NATURAL GROUND LEVEL AND TWO MAJOR OPENINGS [KITCHEN AND MEALS WINDOW] TO HABITABLE SPACES WITH FLOOR LEVEL MORE THAN 0.5M ABOVE NATURAL GROUND LEVEL


MAPT DEVELOPMENTS

MAPT DEVELOPMENTS

LOT 550 CHERRATTA ROAD KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT CONVERSION OF STOREROOMS AND FIRST AID ROOM TO CREATE THREE ADDITIONAL TRANSIENT WORKFORCE


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ACCOMMODATION ROOMS WITHIN EXISTING APPROVED TRANSIENT WORKFORCE ACCOMMODATION


EWAN GEORGE DICKSON & JESSICA KATE TREVATT

CRYSTAL LENG SL3 (4C) CAPORN PLACE MILLARS WELL

DEVELOPMENT HOME OCCUPATION – BEAUTY THERAPY


BERND JOHANN ANTON KRUSE

PREFAB BUILDING SYSTEMS AUSTRALIA PTY LTD

LOT 486 (24) MARRI MARRI PARADE BAYNTON

R-CODE VARIATION

SINGLE DWELLING WITH REDUCED PRIMARY STREET SETBACK


MURRAY GRAHAM HART

SAVANNAH ENGINEERS [WA] PTY LTD

LOT 2889 PEMBERTON WAY KIE

MOTOR VEHICLE REPAIR

ADDITIONAL USE OF MOTOR VEHICLE REPAIRS


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13.10 SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT

File No: CM.77

Responsible Officer: Director Communtiy and Coporate Services

Author Name: Manager Community Facilities

Disclosure of Interest: Nil Attachment(s): Supply, Installation and Construction of Bulgarra

Public Open Space Project.

REPORT At the Ordinary Council Meeting on the 20 February 2012 Council resolved to: That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act 1995 and Local Government (Functions and Administration) Regulations 1996 RESOLVES to RECOMMEND: 1) the appointment of EarthCare (Australia) Pty Ltd ABN 20 072 254 285 as the preferred Tenderer for the delivery of Bulgarra Public Open Space; Stage One scope of Works. EarthCare (Australia) Pty Ltd has provided the most advantageous Tender and best value for money to the Shire of Roebourne based on the assessment of the compliance criteria, qualitative criteria and pricing structures offered under RFT14-11/12 – Supply, Installation and Construction of Bulgarra Open Space. 2) DELEGATE to the Chief Executive Officer to negotiate the final Stage One scope of works on the basis that the project costs are within the allocated budget Res Number 151912

The contract and scope of works is now complete and EarthCare have commenced on site. The final layout and design of Stage One works is attached for Council’s perusal. In summary the Stage One now comprises of the following;

3 x Picnic Shelters

1 x Electric BBQ

2 x Picnic Settings

Contained Play Area

Water and Electric to the Play/Picnic Areas

Cubby Play Structure

Large Play Structure

Sand Play area

Swing

Additional seating

Landscaping, including rock pitching, trees, irrigation and mulching

Shade Structure to the BMX track

Water Points and Electrical to the BMX track

Revitalize BMX track

Pavement

1 year maintenance period


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Council should note the following items were removed from the original Stage One scope of works;

1 x Shade structure

1 x Electric BBQ

Accessible Train play structure

Multiple trees

400 sqm of Concrete Paths

700 sqm of Grassed area All works are on track to be completed within budget and prior to 30 June 2012. Council will be provided with updates through Council’s Monthly Report.


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13.11 VARIATION TO THE DATE OF ADOPTING THE 2012/13 DIFFERENTIAL RATES

File No: RV.10






Attachment(s) 1. Letter from Landgate Valuation Service providing statistics of the general revaluation

2. General Valuation Summary of Top Ten Properties by Differential Rating Category

PURPOSE For council to consider the adoption of the 2012/13 differential rates at its Ordinary Council Meeting 21 May 2012 and subsequent change to the corporate calendar. BACKGROUND Council has used differential rating for all Gross Rental Valued (GRV) and Unimproved Valued (UV) properties consistently over the past decade. Differential rating allows Local Governments to categorise properties according to certain characteristics. Differential rates provides flexibility to impose higher or lower rates on properties within the same valuation area, based on the provision of a particular or range of service, or to overcome the large range of property valuations, particularly in rural areas. On 26 March 2012, the Shire of Roebourne received it's triennial Gross Rental Revaluation from Landgate Valuation Services for the 2012/13, 2013/14 and 2014/15 financial years. Revaluations of all Gross Rental valued properties occurs on a three yearly basis, whilst all Unimproved Valuations are received yearly. As the Shire of Roebourne has gone through a considerable dynamic growth phase, the revaluation increases received from Landgate are of a significant nature and require appropriate consideration. The corporate calendar identifies that the Differential Rates Model is to be adopted at it's April 2012 Ordinary Council Meeting, however due to the significant increases and the timeliness of the receipt of the revaluation data Council Officer's have not had adequate time to reasonably assess the data in preparation for an accurate differential rates model. In order to provide a robust assessment of the data received from Landgate Valuation Services Council Officer's (in Table 1) have suggested an alternative timeframe to the intial consideration of adopting the Differential Rates Model at the April 2012 Ordinary Council Meeting.


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In considering a differential rates model, it is important that Council strikes a balance between competing principles to come up with a mixture of rates and charges that provides the income needed for its annual budget while meeting the tests of equity, efficiency and simplicity. Table 1 Original Date New Date Action Comment

16 April 2012 21 May 2012 Council adopts draft differential rates model.

Changed due to the significant impact of revaluation data.

4 May 2012 26 May 2012 Advertising of differential rates model.

Advertising by the way of local newspaper, public notice boards and libraries.

25 May 2012 16 June 2012 Differential rates submission date closes.

Any submissions to be tabled at Ordinary Council Meeting.

19 June 2012 19 June 2012 Council considers and adopts differential rates model.

12 July 2012 12 July 2012 Rates data is distributed to printer.

23 July 2012 23 July 2012 Rates notice distributed to ratepayers.

As included as attachment 1, Landgate Valuation Services have provided an analysis of the impact of the general valuation for GRV properties. In summary, residential properties have increased by 17.4%, commercial by 53.87%, industrial property by 59.53%, vacant land by 5.56% and miscellaneous properties by 10.36%. Landgate has also made reference to the significant increases relating to commercial and industrial GRV's and suggested that careful consideration is applied when adopting a differential rates category so that these anomalies can be alleviated so that there is a more equitable distribution of the rates burden. In attachment 2 Council Officer's have provided an initial overview of properties that have been significantly affected by the general valuation. Table 2 highlights the average increase per property within Council's various GRV rates categories levied which are based upon the 2011/12 rate in the dollar (i.e. each residential properties rates have approximately increased by $272 on average). Table 2

Rate Category Average of $

Difference

Airport 1,663

Commercial / Tourism 1,472

GRV (Strategic Industry) (25,117)

Industry / Mixed Business 2,495

Residential 272

Town Centre 1,349

Transient Workforce Accommodation

162,184

Workforce Accommodation 9,173

It should be noted that individual properties and individual towns with the Shire and within Differential categories will not experience similar increases in valuations and may in some


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instances receive a decrease in valuation. Minimum rated properties have not been assessed in Table 2. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council being able to achieve infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is identified as 'Significant' and has implications on assets and future service delivery. RISK MANAGEMENT CONSIDERATIONS The greatest risk to Council is achieving the infrastructure and operation outcomes contained within Council's Strategic Plan. Local Government Guidelines indicate that local government has a role in ensuring that rating principles of the Local Government Act 1995 are correctly applied to rateable land within their district. In implementing suitable systems and procedures to enable this to occur, the guidelines recommend local governments observe objectivity, fairness and equity, consistency, transparency and administrative efficiency.

IMPACT ON CAPACITY The review of the General Revaluation data supplied by Landgate Valuation Services will require significant utilisation of Council's Executive Manager Financial Services, Financial Services Accountant and Rating Services to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS Typically the General Revaluation data is not received until June with the applicable date of the revaluation applying on the corresponding 1 July. Council Officers have proactively pursued the early obtaining of data from Landgate Valuation Services to assist in Council's preferred adoption date of the Budget prior to the commencement of the Budget year. It should be noted that the Unimproved roll will not be received until June. The Roll for 2011/12 contained significant increases up to 2716% in property valuations.

CONCLUSION In order to make an informed decision based upon the revaluation data received from Landgate Valuation Services, it is recommended that Council considers the draft 2012/13 Differential Rates Model at its May 2012 Ordinary Council Meeting. This will enable Council Officer's to provide Council with an accurate and equitable differential rates model. The recommended changes do not impact on the issue date of rates notices being 23 July 2012.


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14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

14.1 VOTE OF NO CONFIDENCE IN THE SHIRE PRESIDENT

File No: GV.15

Responsible Executive Officer: Acting CEO

Reporting Author: Cr Pritchard, Cr Lally, Cr Lockwood, Cr Vertigan, Cr Smeathers


Applicant/Proponent: N/A


Attachment(s) Nil

PURPOSE To outline a course of conduct led by the Shire President which has placed the Council at risk. This has resulted in a portion of Council being of the view that the Shire President is not executing the role in such a way as to protect Council’s interests. BACKGROUND At the 19 March Ordinary Council Meeting the Shire President presented a late item entitled Termination of the CEO. The item was tabled at the end of the meeting, with no advance notice and minimal reading time. The item comprised two short paragraphs indicating the reason for the termination was due to a breakdown in relationship between the Council and the CEO. There was no comprehensive statement of reason or factual evidence of the President and Deputy having undertaken a performance management approach to resolve the perceived breakdown. In relation to the tabled item, there was no supporting legal advice indicating the process required by Council to effect a lawful termination, simply a recommendation that the Council ‘terminate the employment of the Shire’s Chief Executive Officer, effective immediately’. Further, there was no itemisation of the financial impact of the termination payout on the organisation, and no recommendation requring a budget amendment in direct contravention of the Local Government Act. It also failed to adddress how the payout was comprised and how it would be accomodated in an already stretched budget, and which community projects would be compromised. Despite requests by the three opposing Councillors for independent legal advice and a quantification of the financial impact to the budget, prior to being required to vote on the item, the President verbally assured the meeting that she had sought advice but she could not provide it at that time. As a result the item was put to the vote and carried, 6:3 with two Councillors absent with an approved leave of absence. Four of the six Councillors in the affirmative had worked with the Chief Executive Officer for less than five months.


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In her leadership of the process, the Shire Presdient did not ensure that a Deed of Settlement was in place to protect Council’s interests and ensure a confidentiality agreement was signed, despite offers made by the outgoing CEO in a meeting with both the President and Deputy. The CEO was terminated effective immediately which has resulted in significant stress being placed on the organsiation as the CEO carried a substantial workload. The President and Deputy did not seek to mitigate that impact by ensuring a period of handover which would have allowed a seamless transfer of corporate knowlegde to the Acting CEO without the resultant stress. On the basis that 4 of the authors are members of the Audit and Risk Committee we believed it incumbent on us to bring to the Council’s attention the risk that the President and Deputy have exposed Council to. Councillors were placed in a position by the President that required them to vote on an item with no notice and no third party assurance that their responsibility to the organisation had been disharged. This placed the Council at risk as they were unable to ensure that they had protected the organisation from potential industrial action. In addition the Authors have received a large number of concerns from ratepayers about the lack of transparency, accountability and fairness in the conduct of the process, as well as dissatisfaction at the use of ratepayers money and how this action could inhibit the progress the Shire has made over the past 2 ½ years. The 5 key responsibilities of an Elected Member are:

Risk Management;

Financial Management;

Strategic Direction;

Management of the CEO; and

Legislative Compliance.

This course of action has placed Council at risk in all areas of their responsibility. As a result of the Shire President’s lack of regard for the process, Council was required to meet the following week to correct the process. At that meeting it came to the attention of Council that as a result of the vote to terminate the CEO, the termination payment had been effected within 48 hours despite the fact that Council had still not ensdorsed the payout figure. LEVEL OF SIGNIFICANCE This is a significant decision as it relates to the Shire President’s ability to discharge her role and ensure that she protects the interests of Council and the organisation. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place within Council. COMMUNITY CONSULTATION No community consultation is required.


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STATUTORY IMPLICATIONS This matter is put forward in accordance with the Shire of Roebourne's Standing Orders Local Law (as amended 8 March 1999) clause 3.9 whereby any motion can be put forward by an elected member onto the agenda four (4) clear days prior to the meeting.

3.9 Motions of which previous notice has been given (1) Unless the Act, Regulations or these Standing Orders otherwise provide, a member

may raise at a meeting such business as he or she considers appropriate, in the form of a motion, of which notice has been given in writing to the CEO.

(2) A notice of motion under subclause (1) is to be given a least four (4) clear working days before the meeting at which the motion is moved.

(3) A notice of motion is to relate to the good government of persons in the district. (4) The CEO-

(a) with the concurrence of the Shire President, may exclude from the notice paper any notice of motion deemed to be out of order; or

(b) may on his or her own initiative make such amendments to the form but not the substance thereof as will bring the notice of motion into due form; and

(c) may under his or her name provide relevant and material facts and circumstances pertaining to the notice of motion on such matters as policy, budget and law.

(5) No notice of motion is to be out of order because the policy involved is considered to be objectionable.

(6) A motion of which notice has been given is to lapse unless - (a) the member who gave notice thereof, or some other member authorised by him

or her in writing moves the motion when called on; or (b) the Council on a motion agrees to defer consideration of the motion to a later

stage or date. (7) If a notice of motion is given and lapses in the circumstances referred to in subclause

(6)(a), notice of motion in the same terms or the same effect is not to be given again for at least 3 months from the date of such lapse.

There are various matters within the Local Government Act 1995 that need to be considered namely the code of conduct, roles and responsibilities of council, the shire president, elected members and staff. For reference:

2.7. Role of council

(1) The council — (a) governs the local government’s affairs; and (b) is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the council is to — (a) oversee the allocation of the local government’s finances and resources; and (b) determine the local government’s policies.

2.8. Role of mayor or president

(1) The mayor or president — (a) presides at meetings in accordance with this Act; (b) provides leadership and guidance to the community in the district; (c) carries out civic and ceremonial duties on behalf of the local government; (d) speaks on behalf of the local government; (e) performs such other functions as are given to the mayor or president by this Act

or any other written law; and (f) liaises with the CEO on the local government’s affairs and the performance of

its functions. (2) Section 2.10 applies to a councillor who is also the mayor or president and extends to

a mayor or president who is not a councillor.


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2.9. Role of deputy mayor or deputy president

The deputy mayor or deputy president performs the functions of the mayor or president when authorised to do so under section 5.34.

2.10. Role of councillors

A councillor — (a) represents the interests of electors, ratepayers and residents of the district; (b) provides leadership and guidance to the community in the district; (c) facilitates communication between the community and the council; (d) participates in the local government’s decision-making processes at council

and committee meetings; and (e) performs such other functions as are given to a councillor by this Act or any

other written law.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS Given the Shire President’s numerous comments within the media that the new Council intend to take a new direction, the strategic direction and the impetus to deliver upon that direction are compromised.

RISK MANAGEMENT CONSIDERATIONS Should Council continue to endorse items which do not follow due process, Council will expose the organsiation to undue significant risk. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.




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OPTIONS: Option 1 As per Officer’s recommendation.

CONCLUSION The process followed in the termination of the Chief Executive Officer on 19 March 2012, exposes the Council to significant risk. The integrity of the Council has been compromised as the actions of the Shire President contravene the five key requirements of an elected member.


That Council by SIMPLE Majority;

1. Note the compliance risks Council has been exposed to due to the poor

process followed in the termination of the Chief Executive Officer, undertaken

at the Ordinary Council Meeting of the 19 March 2012.

2. Move a motion of no confidence in the Shire President in her capacity to

discharge the duties required of the role.


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15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil

16 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

Nil


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17 MATTERS BEHIND CLOSED DOORS

17.1 CHANGE BASIS OF RATING - BONNIE ROCK TRANSPORT

File No: RV.22




Applicant/Proponent: Nil Disclosure of Interest: Nil

Attachment(s) 1. Local Government Guideline - Changing Method of Valuation


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17.2 CHANGE BASIS OF RATING - GAP RIDGE INDUSTRIAL ESTATE

File No: RV.22




Applicant/Proponent: Gap Ridge Industrial Estate Ratepayers


Attachment(s) To be tabled at Council Briefing


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17.3 CHANGE BASIS OF RATING - KING BAY INDUSTRIAL ESTATE

File No: RV.22




Applicant/Proponent: Mermaid Marine, TOLL, Oceanic Offshore


Attachment(s) 1. October 2011 Agenda Item '2011/12 Rates - King Bay Industrial Estate (KBIE)’

2. Objections from King Bay Industrial Estate Ratepayers


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17.4 KARRATHA LEISURE COMPLEX PUBLIC ART

File No: CP.223 and CP.224

Responsible Executive Officer: Director Community and Corporate

Reporting Author: Manager Community Services



Attachment(s) 1. Karratha Leisure Complex (KLC) Public Art Commission Brief

2. CONFIDENTIAL REPORT prepared by Public

Arts Consultant: Process of KLC public

artworks selection (up to and including March

2012).

3. CONFIDENTIAL REPORT prepared by Public

Arts Consultant: Recommended selection of

KLC public artworks.

PURPOSE To advise Council of the process undertaken by the Project Public Art selection team in recommending public artworks for the Karratha Leisure Complex (KLC). This process has included:

Short listing artists.

Evaluation of public artwork designs.

Evaluation on artistic cohesion throughout facility.

Value adding and budgetary considerations. To seek Councils endorsement of the recommended artworks selected. Background The tender specification for the construction of the Karratha Leisure Complex (KLC) included a component for Public Art. A provisional sum of 1% was allocated based on the initial KLC project value of $50m, therefore allowing a budget of $500,000 for Public Art. The incorporation of Public Art aligns with both the State Governments Percent for Art program on major State funded capital projects and with the recently adopted Shire of Roebourne’s Public Art Policy and Procedures. Overview Integration of Public Art within the project has the ability to add another level of vibrancy to both the built form and prominent spaces across the facility. The artworks can value add by being incorporated in either structural elements or free standing. With various activity areas within the facility, the aim of the Public Art brief was to encourage artists to create art forms that could be incorporated at various locations and that would compliment one another. This Public Art brief is included as an attachment to this report. Local arts consultants Archipelago Arts were engaged as the consultant to assist with the arts selection and engagement process which involved the following stages—


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Development of a Public Art Implementation Strategy.

Preparation of an approved Public Art Brief which was agreed by the Project Control Group.

Expression of Interest advertisement for available artists. Twenty nine artists from various parts of Australia registered an interest, the large majority being experienced and talented artists.

Coordination of Short-listing Meetings to reduce 29 Expressions of Interest to eight artists. Meetings were held on 14 December 2011 and 2 February 2012 where evaluation forms were completed to reach a final shortlist by Panel. Councillors were in attendance at both meetings.

Eight short-listed artists were engaged to prepare more detailed submissions with art budgets. This was an extremely difficult process given the diversity of art concepts, skills and capabilities of the interested artists. Four Councillors were involved with this process.

Eight short-listed artists presented design concepts to the selection team on 21 March 2012. This resulted in a draft preferred list of artworks. Regrettably due to various commitments the six Councillor Representatives were unable to attend the day’s evaluation and selection session.

The selection process was further refined with more detailed questioning and clarifications with artists. The aim was to select a mixture of complimentary artworks within the budgetary constraints.

A recommended selection of final artworks to be incorporated into the KLC has been compiled to present to Council for their approval.

More detailed information regarding the above arts selection and engagement process is included as the first confidential attachment to this report. The process outlined has allowed for a well rounded selection of recommended artworks to be presented to Council for their approval. Details pertaining to the recommended selected artworks (including images) are included within the second confidential attachment to this report. The four artists recommended are:

a. Jason Hirst and Tim McFarlane

b. Leanne Bray

c. Catherine Cresswell

d. Steve Monk

A separate briefing session for Councillors will be arranged prior to the April Council meeting to enable a more detailed presentation by Archipelago Arts and relevant Officer’s. This will enable Councillor’s to view the art designs presented, with explanation for the recommended and preferred artworks. Implementation Plan To enable ease of implementation of Public Art within the project, the works were separated into two components –

Procurement—involving appointment of Public Arts Consultant to select and engage approved artists and assist with any site modification works. This has been removed from the Contractors brief and is being managed by the Shire’s Project Manager and associated Project Control Group as necessary to select artworks. It is the groups aim to have selection of artworks finalised at the April 2012 Council Meeting to meet with project construction timelines.

Construction and Installation—involving formal contracts with selected artists and the Contractor to manufacture and install the artworks on site. This will be in accordance with standards and safe work provisions and will continue to be managed by the Contractor. Should selection be finalised at the April Council


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Meeting, artists would commence the creation and installation of artworks from May 2012 to January 2013.

LEVEL OF SIGNIFICANCE The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls into the following categories: “Significant”, in relation to any issue, proposal, decision or other matter, means that the issue, proposal, decision, or other matter has a high degree of significance. The Karratha Leisure Complex will become the main community recreational and leisure facility within Karratha servicing not only the Shire of Roebourne residents, but neighbouring Pilbara localities and visitors. As a result the Public Artworks will figure prominently in establishing the character and cultural vibrancy of the complex. COUNCILLOR/OFFICER CONSULTATION The Public Arts Brief was developed in consultation with the Project Control Group (PCG) for the Karratha Leisure Complex and is included as an attachment to this report. Initially four Councillors were involved from the PCG with the short-listing of artists. Six Councillor Members were invited to assist with the final selection of recommended artworks. A separate briefing session for Councillors will be arranged prior to the April Council meeting to enable a more detailed presentation by Archipelago Arts and relevant Officer’s on the selection process undertaken and the recommended selection of artworks. COMMUNITY CONSULTATION The original Public Art Project Brief was developed to assist the involvement of local artists to the project. This brief was then circulated within relevant local art groups and is included as an attachment to this report. Archipelago Arts carried out extensive consultation with both local and WA state arts groups to enable the effective engagement of quality artists into the project. The current Public Art Policy and Procedures does not include any further processes for Community Consultation or involvement. STATUTORY IMPLICATIONS There are no statutory implications POLICY IMPLICATIONS The Public Art program to be developed in accordance with Council Policy CS11 and CS12. FINANCIAL IMPLICATIONS A provisional sum of 1% was allocated based on the initial KLC project value of $50m, therefore allowing a budget of $500,000 for Public Art. To enable these works to be functionally managed, an amount of $350,000 was allocated for the construction and installation of the selected artworks. This amount will remain within the project contract to be managed by Pindan Contracting P/L. The remaining $150,000 will be retained for coordination of the public art selection process being managed by Strategic Projects.


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The $150,000 provisional sum (outside of the contract) will cater for costs associated with:

Engagement of the Public Arts Consultant.

Advertising and arts selection process.

Payments to short listed artists to prepare and present detailed design concepts.

Any additional cost for specific site works or variations associated with the artworks installations.

Details regarding the cost of recommended selected artworks are outlined in the second confidential attachment to this report. Whilst the artists have presented a cost for the recommended selection of artworks, final costs based on agreed commissions will require negotiation once the selection is finalised. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009-2013 provides:

Key Goal 1 Communities “We will further develop and maintain the infrastructure and facilities to

create aesthetically attractive and liveable towns which will develop into more diverse and balanced communities.”

Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities.

The Karratha City of the North Plan calls for an integrated strategic approach to the development of Karratha as a City of the North (ref page 14). The Shire of Roebourne has identified a range of community initiatives to be implemented in Karratha from 2009 – 2013 in supporting the development of community facilities and services. Those of relevance to the development of the City Centre include: Increasing the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire.

RISK MANAGEMENT CONSIDERATIONS A risk management plan has been developed for the Karratha Leisure Complex project and there are no specific issues related to the implementation of Public Artworks. Artworks will be designed , developed and installed in accordance with public building best practice to minimise public safety and ongoing maintenance risk. ISSUES Economic Issues The project is fully funded as per job number 935000 for the Karratha Leisure Complex. Social Issues The completion of the project will generate important social impacts in assisting in promoting pride in the town as a whole and in encouraging the upgrading of other streetscapes in the town. It will also have a positive impact on the image of the town that is taken away by tourists which, by word of mouth, will encourage additional people to visit. Environmental Issues The public artworks will be integrated where appropriate with any planned landscaping.


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Cultural & Heritage Issues Any designs that have any cultural background will require consultation with the appropriate cultural group in accordance with Arts WA engagement guidelines.

IMPACT ON CAPACITY The Public Art project will be managed within the overall KLC project development by Strategic Projects. Added assistance will be provided by the Public Arts Consultant, engaged to support the selection process and development of commission agreements.

RELEVANT PRECEDENTS The project has complied with the Project Initiation and implementation Guidelines and has been the subject of Executive Management Group scrutiny and decision. DELEGATED AUTHORITY Nil VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per the Officer’s Recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the report (presented by Archipelago Arts) on the selection process for preferred public artworks, recommended to be incorporated within the Karratha Leisure Complex project.

2. NOT APPROVE the following recommended selection of public artworks as outlined in the confidential attachment –

a. Jason Hirst and Tim McFarlane (WA)

Sporting themed sculptures, wall mounted and free standing throughout the complex grounds and facilities inclusive of an external entry statement. Artworks will be made from a variety of fabrics including brightly coloured steel and aluminium, aluminium composite panels or wall graphic treatments, corten weathering steel, timber and glass.

PRESENTED COST: $186,600

3. Leanne Bray (WA)

Painted murals on external and internal walls


4. Catherine Cresswell (WA – local)

Runner artworks on entry road made from clear coated laser aluminium and rust coated aluminium


5. Steve Monk (Victoria)

Turtle Design to be purchased and incorporated into Regupol soft flooring of the Splash Pad. Cost includes design and fabrication fee.


And PROCEED with the incorporation of public art works within the Karratha

Leisure Complex Project based on a revised selection of Public Art

components. The revised selection provides for complimentary artworks

throughout the facility, falls within relevant budgetary constraints and is as

follows –

a. _______________________________ b. ________________________________ c. ________________________________ d. ________________________________


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CONCLUSION In accordance with the Shire of Roebourne Public Art Policy, Procedures and project contract agreement, Public Art has been included within the Karratha Leisure Complex project development. The public art selection and procurement process has been separated into two components to improve the timely and effective implementation of the public art component. The selection process is being managed by the Strategic Projects team in consultation with the Community and Corporate Directorate, whilst the procurement and installation process will be managed by the project Contractor. The Public Art selection process was rigorous and has resulted in a selection of recommended artworks that will add cultural value to the project whilst remaining artistically complimentary throughout the facility. The recommended artworks can be developed within budget and within the project timelines, noting that whilst artists have presented a cost for the recommended selection, final costs based on agreed commissions will require negotiation once Council selection has been finalised. Attachments regarding the art selection and engagement process and the recommended selection of artworks are included with this report.


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1. RECEIVE the report (presented by Archipelago Arts) on the selection process for preferred public artworks, recommended to be incorporated within the Karratha Leisure Complex project.

2. APPROVE the following recommended selection of public artworks as outlined in the confidential attachment:-

a. Jason Hirst and Tim McFarlane (WA)

Sporting themed sculptures, wall mounted and free standing throughout the complex grounds and facilities inclusive of an external entry statement. Artworks will be made from a variety of fabrics including brightly coloured steel and aluminium, aluminium composite panels or wall graphic treatments, corten weathering steel, timber and glass.


b. Leanne Bray (WA)

Painted murals on external and internal walls


c. Catherine Cresswell (WA – local)

Runner artworks on entry road made from clear coated laser aluminium and rust coated aluminium


d. Steve Monk (Victoria)

Turtle Design to be purchased and incorporated into Regupol soft flooring of the Splash Pad. Cost includes design and fabrication fee.



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17.5 CONTRACT EXTENSION G09-08/09 FACITILITIES MAINTENANCE AND MINOR WORKS

File No: G09-08/09

Responsible Executive Officer: Acting Chief Executive Officer

Reporting Author: Manager Corporate Compliance


Applicant/Proponent: Corporate Compliance


Attachment(s) Confidential Report - Performance

PURPOSE To consider the extension of the existing Facilities Maintenance and Minor Works contract with Karratha Contracting Pty Ltd through the availability of two 1 year options at the discretion of the Shire of Roebourne. BACKGROUND In 2009 Council discussed the issue of tendering maintenance services and minor works for all Shire facilities including residential housing for Shire employees. The tender sought service contractors who could provide individual services in painting, plumbing, electrical, air conditioning/refrigeration, effluent re-use, and general building maintenance, or a combination of these services. The tender also provided for minor facility maintenance works up to the value of $250,000. Five tenders were received with four parties offering individual services whilst the fifth party was able to provide all required services. On 15 June, 2009 Council appointed Karratha Contracting Pty Ltd to undertake the complete range of services for the contract duration of 3 years with two 1 year options at the sole discretion of the Principal. The three year contract commenced 1 July 2009 and will cease on 30 June 2012. As per the original tender specifications, it is now up to the Council (the Principal) to determine whether the first of two options should be exercised in favour of the existing contractor. Should the contract not be extended, consideration will need to be given to retender this contract or terminate the contract and manage maintenance works in-house. In considering the exercising of the option, a performance management process was implemented as part of the tender. Attached in the confidential report, is a précis of the contract to date. In short, all teams that have been impacted by building maintenance works carried out by our preferred contractor over the past three years have been given an opportunity to comment on their performance. Overall the feedback has been generally positive more so in the last 12 months since the Building Maintenance team has properly established itself to supervise contracted works. Previous to this, maintenance requests were not coordinated through a central point at the Shire resulting in Karratha Contracting Pty Ltd being assigned tasks across the district with little regard for call out costs and efficiencies in the issuing of work orders. It is pleasing to now state this has now been all hauled in through the establishment of the Building Maintenance team which is now the central coordinating team for all works excluding airside issues at the Karratha airport.


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Areas that have been exceptionally serviced by Karratha Contracting Pty Ltd is the electrical and refrigeration/air conditioning services and building maintenance. Council may also wish to consider undertaking some services in house. Over the past twelve months with the establishment of a strong building maintenance team and improved reporting structures, there are options to enhance the maintenance team with trades specifically in the areas of electrical and/or refrigeration/air-conditioning tickets. A large proportion of works is minor maintenance often requiring the servicing of air conditioning units or replacing electrical circuits or consumable parts. This would be a valuable investment given the extensive facilities the Shire manages. Having an apprentice also provides opportunities to develop a team of specialist trades. The apprentice can also provide support to a heavy workload currently being worked through by the Handyman. If Council decides to not renew the contract, consideration can be made to once again offering the key trade areas to individual businesses or the grouping thereof of certain trades to individual businesses or one consortium undertaking all works. There are pros and cons for each of these options. With our current preferred supplier, the ability to have all services carried out by the one organisation does provide efficiencies in terms of coordinating works on specific jobs, requiring less reliance on Shire staff to project manage jobs and ensuring works are being carried out to set standards. The alternative of offering individual services to numerous businesses does open up the competitiveness amongst the operators and provides choice to the Shire. Its limitation as noted earlier is the need for the Shire to project manage small jobs amongst differing service providers. A further option that could be considered in similar vein to offering a new tender is that a panel of preferred providers is established with identifiable skills to then be called upon as required by the Shire for jobs. Where a supplier fails to perform, the Shire has the ability to assign jobs to other more reliable providers to undertake tasks. LEVEL OF SIGNIFICANCE The continuation of a preventative maintenance program for the Shire’s facilities and houses is considered highly significant in terms of maintaining our existing building assets in an attractive state for the community but also to minimise our need to call on additional staffing as an in-house service. Consideration should however be given as to the optimum balance between in-house labour for low cost and routine services requiring limited skills as opposed to the more complex tasks that require greater due diligence, experience and expertise. Numerous jobs requiring simple maintenance can be feasible as an internal resource providing this service as opposed to being outsourced at higher call out rates. COUNCILLOR/OFFICER CONSULTATION Consultation has occurred amongst work areas exposed to building maintenance services carried out by our preferred supplier. Comments in regards to the service received over the past three years are generally supportive of the work undertaken. COMMUNITY CONSULTATION No community consultation is required if the contract is extended for a further 1 year period. In the event that Council choose to retender, there will be a requirement to publicly advertise the calling of tenders and assessing submissions received. In the event that Council decides to undertake all services in-house, there will be no requirement to tender.


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STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995¸ requires the local government to call tenders where a new service or provider is required and it is expected that the value of the works for the duration of the contract period s to exceed $100,000. Where it is an extension of a previously advertised tender, then there is no requirement to undertake any further advertising. POLICY IMPLICATIONS There are no policy implications pertinent to this matter. FINANCIAL IMPLICATIONS The Building Maintenance contract is a significant financial commitment to enhancing or maintaining our assets. In terms of general maintenance, since the contract was let, the works have been costed at: 2009/10 $4,250446 2010/11 $3,237,074 2011/12 $1,612,962 (1 July 2011 - 29 Feb 2012) STRATEGIC IMPLICATIONS Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Building capacity, capability and partnerships across the community. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire.

Priorities 2011/12: Construct stage two of the Permanent Playground shade structure program Master Plan and commence construction of stage one of the Bulgarra community playground. Complete management and conservation plans for the Yaburara Heritage Trail, Dalgety House and the Union Bank Building.

Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Implementing an asset register to identify opportunities to upgrade existing infrastructure. Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities. Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities.

Implement internal business improvement program. Review the Shires 10 year Capital Works Plan. Seek partners to deliver community requirements. Construct additional staff office space.

Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while diversifying our economic base.”

Objectives: Facilitating an increase in affordable housing in the Shire. Creating opportunities for growth and diversification for local business. Developing a financially sustainable revenue stream.

Initiatives 2009-13: Establish formal relationships with industry partners to maximise community benefit. Build effective new working relationships to facilitate an increase in the level of affordable housing. Build effective working relationships with land developers, builders and non government agencies for available land to construct more affordable housing. Create a strategic plan for the development and revitalisation of Roebourne.

Priorities 2011/12: Continue to work with the State Government for an outcome on the future development and servicing options for Cossack.

RISK MANAGEMENT CONSIDERATIONS Failure to properly maintain facilities will result in assets deteriorating to the extent whereby facilities may become unserviceable or unsafe. In the long term this will result in greater costs being borne by the Shire due to neglect of facilities and perhaps creates an OHS issue where the employer cannot provide a safe workplace. Penalties may be applied against individuals or the organisation for unsafe work areas and practices.


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ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The preventative maintenance services are currently outsourced and frees up time internally for the building maintenance team to deal with other building maintenance tasks. The building maintenance team is managed by the Building Maintenance Co-ordinator with support from 2 office staff and a building handyman. There is plenty of work for this team to manage and consideration has been given internally as to whether this team should be expanded to include specialist trades to reduce the Shire’s reliance on contract work for some of the more simple tasks that do not require qualified personnel. The recent completion of some major facilities has placed an additional burden on the team in managing these more significant facilities and without increasing staff, it would be impractical for the team to take on the actual jobs for preventative maintenance programs on facilities and housing as required by this tender contract.



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1. TERMINATE the current contract with Karratha Contracting Pty Ltd by not renewing any further option periods;

2. CALL for Tenders for Maintenance on Shire Facilities and Housing with: a. A TERM of 3 (Three) years; b. SERVICES to be either individually or collectively provided

specifically in the range of: i. Electrical ii. Refrigeration/Air-conditioning iii. Plumbing iv. Painting v. General building maintenance vi. Effluent Re-use

c. SCOPE OF WORKS to include undertaking tasks by qualified

tradespeople as authorised by the Shire in: i. Maintaining in good and proper working order or condition of

the Shire's existing assets ii. Maintaining in good and proper working order or condition of

the Shire's new assets iii. Safety maintenance, inspection and condition reports as

required iv. Minor works as requested up to the value of $250,000

d. SERVICING HOURS:

i. Predominantly work will be undertaken Monday to Friday 7am to 5pm unless as notified by the Shire in writing

ii. After hours work will be at the discretion of the Shire and will be dependent upon the priority given to the job

iii. Emergency work to be undertaken as requested by the Shire as soon as practical in liaison with the Shire

e. SCHEDULE of rates to be provided for each of the service areas including standard costs plus call out and after hours costs

Option 3 That Council by SIMPLE MAJORITY pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to REQUEST Staff to undertake an internal review of the Shire’s availability to provide maintenance services in-house and report back to the next Council meeting.


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Option 4 That Council by SIMPLE MAJORITY pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. TERMINATE the current contract with Karratha Contracting Pty Ltd by not renewing any further option periods;

2. PERFORM all maintenance on facilities and housing with internal resources with a report back to Council on the costs and in-house trades necessary to carry out this service.

3. CONSIDER later on a job by job basis the need to call in contractors to undertake maintenance works that are outside the scope and expertise of staff.

Option 5 That Council by SIMPLE MAJORITY pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to SEEK Quotes from suitably experienced contractors to establish a preferred suppliers panel for each of the trades required for a period not exceeding 2 years.

CONCLUSION There has generally been good feedback received amongst work teams at the resourcefulness and interactivity of personnel at Karratha Contracting to get jobs completed in a timely manner. Initially there were teething problems but with a sound building maintenance team and vastly improved communication between the Building Maintenance team and the contractor, a strong relationship has formed. There are no significant performance issues that give rise for the contract to be terminated early, therefore it is recommended that the Option be extended for the first of two 1 year periods, with a further review in twelve months time. Option 2 is available if Council so chooses to put the entire tender back into the market place. There has been an increase in the number of players into the market. Some are large organisations but also there is scope to contract with small players for smaller jobs. Option 3 is suggesting undertaking an exercise to assess the feasibility of an in-house servicing unit. Option 4 is terminating the existing arrangement and proceeding with an in-house service arrangement as of 1 July 2012 with any works that are deemed beyond the skill and scope of the existing team to then be outsourced. Option 5 is to explore the establishment of a preferred suppliers panel for building maintenance jobs on Shire facilities.


That Council by SIMPLE MAJORITY pursuant to Section 3.18 and 3.57 of the Local Government Act, 1995 RESOLVES to RENEW the Facilities Maintenance Contract G09-08/09 with Karratha Contracting Pty Ltd for a further 12 month period, being the first of two 1 year options, as per the original contract, expiring 30 June 2013.


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17.6 CCTV UPDATE

File No: CS.14






Attachment(s) Amlec report (Commercial in Confidence), Request for proposal

PURPOSE To advise Councillors of the progress of the CCTV program, prior to commencement of installation. BACKGROUND Graffiti, vandalism and anti-social behaviour were identified in the 2009 Community Survey as being a high priority for residents. The installation of a CCTV system within the Shire of Roebourne has been investigated with a report received from our consultants. The report has been reviewed by Shire officers, Karratha Police and Horizon Power, with a committee formed to implement the recommendations of the report. The report from Amlec House detailed approximately 50 sites for CCTV cameras within the various townsites of the Shire. Approximately $244,000 has been allocated towards this project via the Royalties for Regions fund. This funding will be put towards the first phase of this project. The City Centre (around Sharpe Ave) will not be included in the first stage as it will be subject to further development associated with the City of the North Project. Once the City Centre has been developed, new opportunities will present for the installation of cameras. Due to lack of infrastructure, the first phase will be limited to within the Karratha townsite, however once the IT infrastructure is extended to Roebourne, additional cameras can be installed in the eastern townships. The Manager Information Technology has advised that the Telstra technologies available in these areas is much more limited than is available in Karratha and to work around this from an engineering perspective is cost intensive. The Shire does not currently own any high speed network infrastructure in these towns, but this could be considered in phase 2 or 3. In consultation with Karratha Police, the following areas have been identified for the first phase of the CCTV project:- Cnr Tambrey Rd & Bathgate Rd (Caltex Service Station) Warambie Rd (Evolution Night Club) Cnr Balmoral Rd & Warambie Rd (BP Service Station) Bond Place (Karratha Tavern) Tambrey Dr (Tambrey Centre)


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These sites were selected based upon personal safety issues, crime statistics and evidentiary value to Police. Each of the cameras will be provided with pan, tilt and zoom to allow the cameras to be operated remotely as needed to assist Police and Shire. Data storage is still to be confirmed however it is likely to be stored at the Karratha Police Station, with the operational equipment to allow the Police Duty Officer to remotely operate the cameras. In addition lighting in these areas is also being considered, with a separate investigation and report indicating where better illumination is required. This has a two fold benefit in that antisocial behaviour is more likely to occur in poorly lit areas (ie the offender is unseen or obscured) and provides for better video quality, hence better evidence for prosecution. Although the CCTV will not be extended to the eastern townships, Wickham, Roebourne and Point Samson have been included in the security lighting project. As the Shire intends to utilise a WALGA approved contractors, therefore negating the requirement to go to tender. This will also allow for the R4R funding to be expended this financial year. Rather than a standard tender, the Shire is proposing a request for proposal, allowing some flexibility by the contractors to provide the Shire with best value for money system.

The request is for the proposal to supply, install, commission and support cameras, which provide pan, tilt, zoom (PTZ) - or equivalent wide angled lens cameras, and IP cameras, at nominated locations and mountings, including mounting brackets, poles, power, cabling and any other requirements, within the Shire’s proposed budget. Further technical detail is provided within the attached Request for Proposal.

Additional funding is being sourced from the Office of Crime Prevention which will be targeted toward providing CCTV at graffiti hotspots and to protect Shire assets as per the funding criteria. Councillors will be advised once the preferred contractor is engaged and locations of the proposed cameras are confirmed.


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18 CLOSURE & DATE OF NEXT MEETING

21 May 2012 at Peninsula Palms Dampier.