Agenda Centroc GMAC Meeting 2 February 2012dev.centroc.com.au/wp-content/uploads/020212_GMACpaper.pdf · GMAC Members in bold It is advised that the next Centroc GMAC meeting will

This Regional Organisation of Councils speaks for over 236,000 people covering an area of more than 70,000sq kms comprising Bathurst Regional, Blayney, Cabonne, Cowra, Forbes, Harden, Lachlan, Lithgow City, Oberon, Orange City, Parkes, Upper Lachlan, Weddin, Wellington and Young Councils and Central Tablelands County Council.

Agenda

Centroc

Forbes Shire Council

PO Box 333

Forbes NSW 2871

Phone: 0428 690 935

Email: [email protected]

Chairman: Cr Phyllis Miller, Mayor Forbes Shire Council

GMAC Members in bold

It is advised that the next Centroc GMAC meeting will be held Thursday 2 February 2012 in the Councillors’ Workroom, Orange City Council at 9.30am for a 10.00am start. All refreshments will be provided. Please contact Jenny Bennett on 0428 690 935 with any queries.

Agenda Centroc GMAC Meeting 2 February 2012

Mr D Sherley Bathurst Regional Council Ms M Macpherson RDA

Mr G Wilcox Blayney Shire Council Ms S Rabey RDA

Ms T Manns Boorowa Shire Council Mr J Chapman Oberon Council

Mr G Fleming Cabonne Shire Council Ms J Bennett Centroc

Mr T Perry Central Tablelands Water Ms R Young Centroc

Mr P Devery Cowra Shire Council Ms K Barker Centroc

Ms C Bywater Forbes Shire Council Ms T McPhee Centroc

Mr M Kershaw Harden Shire Council

Mr G Cowan Lachlan Shire Council

Mr R Bailey Lithgow City Council

Mr A McCormack (acting) Oberon Shire Council

Mr G Styles Orange City Council

Mr K Boyd Parkes Shire Council

Mr J Bell Upper Lachlan Shire For Information

Mr T Lobb Weddin Shire Council Ms T McPhee Centroc

Mr Tim Hazell (acting) Wellington Council Ms A Thomas Centroc

Mr P Vlatko Young Shire Council Ms V Page Centroc

Centroc GMAC Meeting – 2 February 2012 page 2

Agenda

COUNCILLORS WORKROOM

ORANGE CITY COUNCIL EMERGENCY EVACUATION

In the event of an emergency and if the building is to be evacuated you will be required to vacate the premises. Please proceed out through the exit doors of the meeting rooms and exit down the stairs.

Continue out to the back or front entrance (exit most deemed safe), of the Civic Centre and gather at the library near the water fountain. This is Council’s designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.


Agenda

1 Welcome

2 Apologies

3 Speakers

Sharon Rabey and Meredith McPherson from RDACW speaking on the Regional Economic

Development Strategy and the Digital Switch Over Program

4 Minutes WHITE ....................................................................................................................... 5 4a Confirmation of the Minutes of the GMAC meeting 3 November 2011 .................................... 5 4b Noting of the Minutes of the Board meeting 25 November 2011 ........................................... 10 4c Noting of the Minutes of the AGM 25 November 2011 ........................................................... 14 5 Business Arising from the Minutes WHITE .............................................................................. 17 5a Action List ................................................................................................................................. 17 6 Correspondence .................................................................................................................... 24 6a Incoming Correspondence GREEN ........................................................................................... 24 6b Outgoing Correspondence BLUE .............................................................................................. 27 7 Reports YELLOW .................................................................................................................... 30 7a Bells Line of Road Report.......................................................................................................... 30 Report by Jennifer Bennett and Mr Roger Bailey dated 23/01/12 ....................................................... 30 7b Infrastructure............................................................................................................................ 33 Report by Jennifer Bennett and Kent Boyd dated 23/1/12 .................................................................. 33 7c Environmental Sustainability .................................................................................................... 42 Report by Rachael Young dated 19/01/12 ............................................................................................ 42 7d Health ....................................................................................................................................... 46 Report by Jennifer Bennett dated 24/01/12 ......................................................................................... 46 7e Telecommunications ................................................................................................................ 49 Report by Jennifer Bennett dated 24/01/12 ......................................................................................... 49 7f Regional Development ............................................................................................................. 50 Report by Jennifer Bennett dated 25/01/12 ......................................................................................... 50 7g HR and Training Report ............................................................................................................ 54 Report by Kate Barker dated 21/12/2011 ............................................................................................. 54 7h OH&S Risk Management .......................................................................................................... 57 Report by Kate Barker dated 21/12/11 ................................................................................................. 57 7i Supply Management Team Report ........................................................................................... 61 Report by Kate Barker and Jennifer Bennett dated 21/12/11 .............................................................. 61 7j Screen Central NSW and Western Sydney ............................................................................... 64 Report by Kate Barker dated 21/12/11 ................................................................................................. 64 7k Compliance and Cost Savings Report ....................................................................................... 66 Report by Kate Barker and Jennifer Bennett dated 21/12/11 .............................................................. 66 7l Regional IT Managers Team Report ......................................................................................... 69 Report by Kate Barker dated 21/12/11 ................................................................................................. 69 7m Planning Report ........................................................................................................................ 70 Report by Jennifer Bennett dated 24/01/12 ......................................................................................... 70 7n Communications Report ........................................................................................................... 75 Report by Jennifer Bennett dated 24/01/12 ......................................................................................... 75 7o Constitution Report .................................................................................................................. 78 Report by Jennifer Bennett dated 01/12/2011 ..................................................................................... 78 7p Centroc Management Plan for 2012/2013............................................................................... 79 Report by Jennifer Bennett and dated 24/01/12 .................................................................................. 79 7q Financial Report ...................................................................................................................... 105 Report by Jennifer Bennett & Ann Thomas dated 20/01/12 .............................................................. 105 7r Environmental Sustainability Summit ................................................................................... 108 Report by Rachael Young dated 24/01/12 .......................................................................................... 108 8 The Centroc acronyms and glossary guide PURPLE ................................................................. 110


Agenda

9 Confidential Report RED

9a Regional Electricity Contract – to be tabled at the meeting

10 Industrial Matters – General Manager discussion

11 Other matters raised by Members - please see incoming correspondence

Statewide smoke-free area Legislation – Weddin

Coordination Network Renewal and Development –Cabonne

Changes to Fringe Benefit Tax rules- Cowra

Conduct of NSW elections- Cabonne

Regional LED for street lighting -Cabonne

12 Speakers to the next meeting

13 Next Meetings Board - 23 February 2012 - 9.30am Parkes

GMAC – 26 April 2012 – 9.30am Orange

Ms Carissa Bywater

Secretary Treasurer


Minutes and Matters in Progress

4 Minutes WHITE 4a Confirmation of the Minutes of the GMAC meeting 3 November 2011 Minutes of the GMAC meeting 3 November held in Parkes Meeting opened 12:35 with Mr G Styles as Chair

Attendance Mr D Shaw Bathurst Regional Council Mr J Chapman Oberon Shire Council

Mr P Devery Cowra Shire Council Mr K Boyd Parkes Shire Council

Ms T Manns Boorowa Shire Council Mr J Bell Upper Lachlan Shire

Mr S Harding Cabonne Shire Council Ms J Bennett Centroc

Ms C Bywater Forbes Shire Council Ms K Barker Centroc

Mr G Styles Orange City Council Ms T McPhee Centroc

Mr G Cowan Lachlan Shire Council Ms R Young Centroc

Mr P Vlatko Young Shire Council

1 Apologies Mr D Sherley, Mr R Bailey, Mr G Fleming, Ms L Mash, Mr M Kershaw, Mr T Lobb

Resolved Mr G Cowan/Mr K Boyd

That apologies for those General Managers listed above be accepted for the GMAC meeting of 3 November 2011

2 Minutes 2a Confirmation of the Minutes of the GMAC Meeting 28 July 2011

Resolved Mr J/Bell/Mr K Boyd

That the Minutes of the Centroc GMAC Meeting 28 July 2011 held in Orange be noted

2b Noting of the Minutes of the Board Meeting 25 August 2011

Resolved Mr K Boyd/Mr J Bell

That the Minutes of the Centroc Board Meeting 25 August 2011 held in Lithgow be noted

3 Business Arising from the Minutes – Matters in Progress

4 Correspondence 4a Correspondence In

Resolved Mr J Bell/Mr D Shaw

That GMAC note the incoming correspondence

4b Correspondence Out

Resolved Mr K Boyd/Mr J Bell

That GMAC note the outgoing correspondence

Resolved Mr P Devery/Mr G Cowan

That the matters in progress be noted and the deletions made as directed



5 Reports 5a Bells Line of Expressway

Resolved Mr J Bell/Ms T Manns

That GMAC 1. Written advice be provided to the Board regarding the varying corridor options 2. Kent Boyd be commended to the Board as the second sponsoring GM for the Bells Line 3. note the balance of the report

5b Infrastructure

Resolved Mr P Devery/Mr D Shaw

That GMAC 1. notes the progress on advocacy for the Water Security Study 2. notes the progress on the Centroc Water Utilities Alliance 3. consider the transcript from The Hon Duncan Gay, MLC Friday 28 October on the RTA single

invitation and provide advocacy as required 4. notes the balance of the report

5c Environmental Sustainability

Resolved Mr D Shaw/Mr P Vlatko

That GMAC notes the Environmental sustainability report

5d Health

Resolved Mr K Boyd/Mr J Chapman

That GMAC 1. note the activity and advocacy being undertaken in support of the 24 Helicopter Service 2. note the progression of the Beyond the Range Project 3. note the balance of the report

The meeting was suspended to have representation from Mr Jeff Standing and Ms Deb Taylor on Aboriginal Environmental Health Officer. The presentation was provided to members in hard copy. The meeting resumed with Ms Carissa Bywater in the Chair. 5e Telecommunications

Resolved Mr G Cowan/Mr D Shaw

That GMAC note the telecommunications report

5f Regional Development


That GMAC note the regional development report

5g HR & Training

Resolved Mr P Devery /Mr P Vlatko

That GMAC 1. support the invitation from TAFE Western for Kate Barker to be a member of the Diploma of Civil

Construction Design Alternative Pathway Steering Committee 2. note the balance of the report



5h OHS & Risk Management

Resolved Mr P Devery/Mr J Bell

That GMAC note the OHS and Risk Management report

5i Supply Management and Team Report

Resolved Mr P Vlatko/Mr G Cowan

That GMAC 1. commend to members they expedite the carriage of Council reports regarding the LGP contract for electricity 2. nominate Mr G Cowan as the sponsoring General Manager for Supply 3. note the balance of report

5j Screencentral NSW and Western Sydney Report

Resolved Mr J Chapman/Mr J Bell

That GMAC note the screencentral NSW and Western Sydney report

5k Compliance & Cost Savings

Resolved Mr J Chapman/Mr G Cowan

That GMAC 1. seek a report comparing Planet Footprint to E21 2. send a delegation to meet with Essential Energy regarding contracts and seeking cheaper prices as

commended through E21 3. General Managers Parkes, Oberon and Bathurst and Director of Planning and Services from

Orange to provide advice on delegates to the meeting with Essential Energy 4. circulate Business Continuity Plans for member reviews 5. note the Compliance and Cost Savings Report

5l Regional IT Managers Team Report

Resolved Mr J Chapman/Mr P Vlatko

That GMAC note IT report

5m Planning Report

Resolved Mr G Styles/Mr P Devery

That GMAC, 1. through the Chair develop a response to the Department of Planning and Infrastructure to inform

the White paper on the planning reforms 2. circulate the completed response 3. through the Executive request the State review the boundaries and population projections for the

Central West Regional Planning process 3. note the balance of the report

5n Communications Report


That GMAC 1. commend the communications plan for 2011/2012 to the Board 2. note the balance of the report

5o Centroc Management Plan for 2012/2013

Resolved Mr P Vlatko/Mr G Cowan

That GMAC



1. commend to the Board that a management plan for Centroc for 2012/2013 be developed that a. is incremental b. offers fee for service advice for programming outside the scope of the management plan

and c. is presented to the Board in February

2. the balance of the report is noted

5p Financial Report

Resolved Mr G Cowan/Mr J Bell

That GMAC note the financial report

6 Late Reports 6a Report on funding for the Central NSW Regional Tourism Organisation

Resolved Mr J Chapman/Mr G Cowan

That GMAC 1. commend to the Board through the Executive it:

a. continue the support of CNSWT’s pursuit of Tier 1 funding for the period to 30 June 2012; b. request the CNSWT Board to advise the tier status and subsequent funding level provided by

Destination NSW when determined; c. provide in principle support for CNSWT maintaining Tier 1 status after June 2012 subject to

successful negotiation that some of the future funding from Destination NSW can be used to pay for part of the operational costs and

d. if Destination NSW continues to restrict Tier 1 funding from being partially used for operational funding, Centroc be involved in a review of the membership model with a view to ensuring the ongoing sustainability of CNSWT

2. note the balance of the report

6b Confidential Report - Environmental Sustainability - all Centroc staff with the exception of the EO Ms J Bennett left the room for this report.

Resolved Mr P Vlatko/Mr G Styles

That GMAC 1. draft correspondence to members outlining the commitments for Option 3 to the future of the

Sustainability Program 2. commend a flat fee approach regarding funding arrangements for Options 3 for sustainability

programming, noting that investigations for Option 4 are continuing. 3. note the remainder of the report

7 Matters raised by members 7a Windfarms


That GMAC commend to the Board the Upper Lachlan submission to the State Standing Committee on windfarms be developed for advocacy.

7b Electrical and Civil Engineering at Charles Sturt University

Resolved Mr G Styles/Mr D Shaw

That GMAC commend to the Board that letters be written to Charles Sturt University in support of civil and electrical engineering in the region.



8 Discussion was held regarding industrial relations matters and elections funding. 9 Next Meetings

Board - 24 November 2011 – Oberon

AGM - 24 November 2011 - Oberon

GMAC – February to be advised

Meeting closed at 2:41 Page 5 is the last page of the GMAC Minutes for 3 November 2011



4b Noting of the Minutes of the Board meeting 25 November 2011

Minutes of the Board meeting 25 November 2011 held in Oberon Meeting opened 10:15 Chaired by Cr Phyllis Miller – Members in Bold

Cr G Westman Bathurst Regional Council Cr J Davis Orange City Council

Mr B Roach Bathurst Regional Council Mr C Devitt Orange City Council

Cr K Radburn Blayney Shire Council Cr K Keith Parkes Shire Council

Mr G Wilcox Blayney Shire Council Mr L Finn Parkes Shire Council

Cr W Tuckerman Boorowa Shire Council Cr J Shaw Upper Lachlan Shire

Cr I Gosper Cabonne Council Mr J Bell Upper Lachlan Shire

Cr B Dowling Cabonne Council Cr M Simpson Weddin Shire Council

Mr S Harding Cabonne Council Mr T Lobb Weddin Shire Council

Mr T Perry Central Tablelands Water Cr J Drum Young Shire Council

Cr B West Cowra Shire Council Mr P Vlatko Young Shire Council

Mr G Ridley Cowra Shire Council Mr A Crowley TAFE NSW

Cr P Miller Forbes Shire Council Cr R Donald (President) Shires Association

Ms C Bywater Forbes Shire Council Cr B Gillooley Shires Association

Cr C Manchester Harden Shire Council Mr C Glennon Lachlan CMA

Mr M Kershaw Harden Shire Council Mr S Morrison RDA

Cr J Medcalf Lachlan Shire Council Ms J Bennett Centroc

Cr N Castle Lithgow City Council Ms K Barker Centroc

Mr R Bailey Lithgow City Council Ms R Young Centroc

Cr D Fitzpatrick Oberon Shire Council Mr P Belar PWD

Ms L Mash Oberon Shire Council Cr G Priestley PWD

Mr D Cullen PWD

1 Speakers

Cr Ray Donald President and Cr Bill Gillooley of the Shires Association re current issues and One Association Mr Andrew Crowley from TAFE NSW discussing online programs Mr Chris Glennon LCMA discussing understanding carbon Mr Gavin Priestley Regional Manager Riverina Western Region Western NSW Public Works and Mr Dave Cullen Business Manager re funding for flood damage

2 Apologies

Cr J Farr, Cr D Manwaring, Cr S Freudenstein, Cr A Jones, Mr T Hazell, Ms T Manns, Cr B Kingham, Mr P Devery, Mr D Sherley, Mr G Styles, Mr K Boyd, Mr G Fleming

Resolved Cr G Westman/Cr J Davis

That the apologies for the Centroc Board meeting 25 November as listed above be accepted

3 Minutes

3a Confirmation of the Minutes of the Board Meeting 25 August 2011

Resolved Cr N Castle/Cr G Westman

That the Minutes of the Centroc Board Meeting 25 August 2011 held in Lithgow be confirmed



3b Confirmation of the Minutes of the GMAC Meeting 3 November 2011

Resolved Mr J Bell/Mr P Vlatko

That the Minutes of the Centroc GMAC Meeting 3 November 2011 held in Parkes be confirmed

4 Business Arising from the Minutes – Matters in Progress

Cr M Simpson provided an update on the Blayney Demondrille Line Cr N Castle provided advice regarding the Mayors attending a meeting in Canberra with Federal representatives regarding digital television switchover.

Resolved Cr W Tuckerman/Cr M Simpson

That CENTROC advocate to the appropriate Ministers the matter of the single invitation contract, to ensure members are not adversely affected

5 Correspondence

5a Correspondence In

Resolved Cr M Simpson/Cr K Keith

That the Centroc Board note the incoming correspondence

5b Correspondence Out

Resolved Cr N Castle/Cr C Manchester

That the Centroc Board note the outgoing correspondence

6 Reports

6a Bells Line of Expressway

Resolved Cr N Castle/Cr C Manchester

That the Centroc Board 1. appoint Mr Kent Boyd as the co-sponsoring General Manager for the Bells Line of Expressway 2. write to the Premier, responsible Ministers and local members (State and Federal) expressing concern

about the delay in the preparation of the Long Term Strategic Plan for the Bells Line 3. seek letters of support from elected representatives in the region regarding the Bells Line including

Alby Schultz MP Member for Hume 4. seek a briefing with the Premier regarding the matter 5. note that the Centroc Executive will continue to progress advocacy in this area 6. note the balance of the report

6b Infrastructure


That the Centroc Board 1. notes the progress on advocacy for the Water Security Study 2. notes the progress on the Centroc Water Utilities Alliance 3. adopt the Centroc Water Utilities Alliance Training, Mentoring, Resource Sharing and Procurement

Plan 4. notes the balance of the report

Resolved Cr M Simpson/Cr K Keith

That the Board 1. noted the matters in progress and deletions be made accordingly 2. issue a media release regarding the impending digital television switch over




Resolved Cr J Davis/Mr P Vlatko

That the Centroc Board note the Environmental Sustainability report

6d Health


That the Centroc Board 1. seek a response from the Minister regarding the 24 hour emergency helicopter issue 2. note the 15 December evening event in Orange with Melinda Pavey MLC 3. note the progression of the Beyond the Range Project 4. note the balance of the report

6e Telecommunications

Resolved Mr R Bailey/Cr M Simpson

That the Centroc Board note the Telecommunications’ Report


Resolved Mr R Bailey/Cr C Manchester

That the Centroc Board 1. send a delegation to Canberra to meet with Federal representatives regarding Centroc concerns with

RDAF funding 2. note the Regional Development Report

6g Operational Report

Resolved Mr R Bailey/Mr J Bell

That the Centroc Board note the Operations Report

6h Planning Report

Resolved Mr N Castle/Cr K Radburn

That the Centroc Board 1. note the response to the Department of Planning and Infrastructure to inform the White paper on the

planning reforms 2. endorse an Executive response to the State review regarding the boundaries and population

projections for the Central West Regional Planning process 3. develop updated population data and advocate at the State level regarding the unacceptable figures

being produced by the Department of Planning 4. note the balance of the report

6i Communications Report

Resolved Mr P Vlatko/Cr G Westman

That the Centroc Board 1. adopt the communications plan for 2011/2012 2. provide the proforma communications policy document for member consideration 3. note the balance of the report

6j Centroc Management Plan 2012/2013

Resolved Mr J Bell/Cr K Radburn

That the Centroc Board receive a report on the Management Plan for 2012/2013 in February 2012.



6k Financial Report

Resolved Mr R Bailey/Cr W Tuckerman

That the Centroc Board note the financial report.

7 General Business 7a Parkes Update Parkes provided an update that they will be holding a rail forum in May of next year at a date to be advised. 7b Training in the Carbon Economy

Resolved Cr M Simpson/Cr J Davis

That Centroc write to the Lachlan Catchment Management Authority seeking for them to organise training in the Carbon Economy for Centroc Board members and senior Council staff.

7c Election funding Young sought advice from the Chair regarding the future of election funding with a view to the LGSA providing support across NSW in this regard.

7d Supporting village and small town revitalisation Resolved Cr M Simpson/Cr J Davis

That the Centroc Board advocate to reinstate funding for village and small town revitalisation

8 Confidential session

Closing the meeting

Resolved Cr J Davis/Cr J Medcalf

That the Centroc Board close the meeting to the public

Environmental Sustainability

Resolved Mr P Vlatko/Mr R Bailey

That the Centroc Board 1. draft correspondence to members outlining the commitments for Option 3 to the future of the

Sustainability Program 2. commend a capitation fee approach to funding arrangements for Options 3 for sustainability

programming, noting that investigations for Option 4 are continuing. 3. note the remainder of the report

Opening the meeting

Resolved Cr J Drum/Cr K Keith

That the Centroc Board open the meeting to the public

9 Next Meetings

Board – 23 February 2011

GMAC – 2 February 2011

Meeting closed at 12:45 Page 4 is the last page of the Board minutes for 25 November 2011



4c Noting of the Minutes of the AGM 25 November 2011

Minutes of the Centroc AGM Held in Oberon Friday 25 November

Attendance

Meeting opened 12:20 Chaired by Cr Phyllis Miller – Members in Bold

Cr G Westman Bathurst Regional Council Cr J Davis Orange City Council

Mr B Roach Bathurst Regional Council Mr C Devitt Orange City Council

Cr K Radburn Blayney Shire Council Cr K Keith Parkes Shire Council

Mr G Wilcox Blayney Shire Council Mr L Finn Parkes Shire Council

Cr W Tuckerman Boorowa Shire Council Cr J Shaw Upper Lachlan Shire

Cr I Gosper Cabonne Council Mr J Bell Upper Lachlan Shire

Cr B Dowling Cabonne Council Cr M Simpson Weddin Shire Council

Mr S Harding Cabonne Council Mr T Lobb Weddin Shire Council

Mr T Perry Central Tablelands Water Cr J Drum Young Shire Council

Cr B West Cowra Shire Council Mr P Vlatko Young Shire Council

Mr G Ridley Cowra Shire Council Cr D Fitzpatrick Oberon Shire Council

Cr P Miller Forbes Shire Council Ms L Mash Oberon Shire Council

Ms C Bywater Forbes Shire Council

Cr C Manchester Harden Shire Council Mr C Glennon Lachlan CMA

Mr M Kershaw Harden Shire Council Mr S Morrison RDA

Cr J Medcalf Lachlan Shire Council Ms J Bennett Centroc

Mr R Bailey Lithgow City Council Ms K Barker Centroc

Ms R Young Centroc

1 Welcome

2 Apologies

Cr J Farr, Cr D Manwaring, Cr S Fruedenstein, Cr A Jones, Mr T Hazell, Ms T Manns, Cr B Kingham, Mr P Devery, Mr D Sherley, Mr G Styles, Mr K Boyd, Mr G Fleming, Cr N Castle

Resolved Cr J Davis/Mr B Roach

That apologies for those Board Members listed above be accepted for the AGM of 25 November 2011

3 Minutes

Ratification of the Minutes of the AGM 25 November 2010

Resolved Cr K Keith/Mr J Bell

That the Minutes of the AGM 25 November 2010 be confirmed

4 Chairperson’s Report – Presentation of the Annual Report

Resolved Cr J Davis/Cr J Medcalf

That the Annual Report be received and accepted with copies sent to member Councils for circulation to all Councillors in the region.



5 Election of new Executive The Chair stepped aside and Ms L Mash became returning officer.

Resolved Cr J Davis/Cr J Drum

That the Board welcome the new executive of Centroc

Cr P Miller as Chair

Cr J Davis as Deputy Chair

Cr N Castle as immediate past chair

Cr G Westman as Centroc Executive Member

Cr K Keith as Centroc Executive Member

Cr B West as Centroc Executive Member

Ms C Bywater as Secretary/Treasurer and Chair of GMAC

Messers Styles, Boyd, Sherley, Bailey and Devery forming the balance of the Executive.

Cr Miller assumed the Chair

6 Election of Centroc Delegates

Resolved Mr P Vlatko/Mr R Bailey

1. Crs P Miller, K Keith, G Westman, B Kingham, B West and N Castle; Messers G Fleming, K Boyd and R Bailey become the Centroc delegates to BLEG 2. Ms A Jone become the Centroc representative to the Western NSW Sporting Academy subject to her concurrence 3. Mr B Rees is the Centroc representative to the NSW Council Safety Advisory Network

7 Appointment of Auditor

Resolved Mr R Bailey/Mr M Kershaw

That the Morse Group be appointed as the Auditor for Centroc

8 Constitution review

Resolved Cr C Manchester/Mr J Bell

That 1 a report be provided to amend the constitution as follows: 3.3 The Executive 1). ---- 2) Nominations of candidates for election as office-bearers of the Organisation:

a) Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

b) Must be delivered to the secretary of the Organisation at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

c) Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc with seven days’ notice.

To 3.3 The Executive



1) ----- 2) Nominations of candidates for election as office-bearers of the Organisation:

a. Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

b. Must be delivered to the secretary of the Organisation before the annual general meeting. c. Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc with

seven days’ notice. the balance of the report be noted

9 Policy review

Resolved Cr B West/Mr R Bailey

That the Centroc Policy Manual be adopted

10 Presentation of the Statement of Finances

Resolved Cr B West/Mr J Bell

That the Statement of Finances for Centroc be adopted.

11 Meeting Dates for 2012

Resolved Cr D Fitzpatrick/Mr R Bailey

That the meeting dates for Centroc for 2012 be: Board

Date Meeting of Time Host

Thursday 23 February Board 9.30 for 10am Parkes

Thursday 24 May Board 9.30 for 10am Upper Lachlan

Thursday 23 August Board 9.30 for 10am Weddin

Thursday 22 November Board 9.30 for 10am Wellington

GMAC

Date Meeting of Time Host

Thursday 2 February GMAC 9.30 for 10am Orange

Thursday 26 April GMAC 9.30 for 10am Orange

Thursday 26 July GMAC 9.30 for 10am Orange

Thursday 1 November* GMAC 9.30 for 10am Orange

*This is to fit in with the LGA conference in the fourth week of October

Meeting closed at 12:45 Page 3 is the last page of the AGM minutes 25 November 2011 held in Oberon



5 Business Arising from the Minutes WHITE

5a Action List

Action By Update

Regional Access regarding the matter of the request of the Regional Access Committee, this be progressed with Central NSW Tourism and advice be provided accordingly

Ms J Bennett Letters sent to access committee. Meeting with CNSWT and Access Committee. Mr Haysom to return to Centroc with next steps.

Feb 2011 Management Plan Report 1. receive a report on the State and Federal funding

framework for the progression of the environmental

program with a focus on energy reduction and regional

sustainability planning

2. receive a report scoping programming on

a. Banking Services b. Employee Assistance Program/s c. “Start your own business” by REROC

Ms J Bennett 1. A variety of programs

have been announced by

the Federal Government

awaiting formal advice on

opening of application

periods.

24211 - 5ai-2 - Bells Line Progress on the lobbying kit for members

Ms J Bennett At Jan 19 awaiting one more letter of support from RDACW. Anticipate sending out kits by the end of Jan.

24211 - 6b - Summit 1. hold a 2 day Summit in 2011 2. provide direction around the date 3. note the financial impact on the Centroc budget and

commit funds of up to $16,400 for the Summit 4. support the exploration of assisting the resourcing of

the Summit via utilising senior TAFE students studying Event Management and Hospitality

5. progress the event through Bathurst Regional Council, the newly formed Communications function of Centroc and the Centroc Executive

Ms J Bennett Bathurst have provided advice that they will waive fees for the venue at Mt Panorama and provide support from staff. A date is being sorted with Paul Toole who suggests some time early in the new year concurrent with State community cabinet. Funding of $28K has been sourced through the Env Program for a major event in the second half of 2012.

28411 - 5b Infrastructure 1 seeks a report to go to the Board regarding member

commitment to the CWUA with a view to membership

Ms J Bennett The CWUA are considering a strategic report 21 November on the way forward and this will inform the Board.

28411 - 5k Compliance and Cost Savings 1. pursue a regional request for tender for the purchase of

LED lights to assist councils in annual dollar and power savings

2. seek grant funding for the above

Ms L Chapman 1. Councils are doing trials of LED lights prior to the pursuit of a regional purchase. Potential for a regional purchase early next year

2. no potential grant funding at this time but continuing to keep an eye out future programming



Action By Update

26511 - Environmental Sustainability 1. pursue a regional approach for the development of an

Electric Vehicle(EV) Recharge Network seeking commitment from those councils in particular that would need be directly involved to create a workable network to loop within Centroc (Lithgow, Bathurst, Blayney, Cowra, Young, Boorowa);

2. note that Councils considering participating in an extended Electric Vehicle loop (Orange, Parkes, Grenfell, Forbes) also need to make a firm commitment to ensure best possible outcome and

3. direct Centroc to liaise with the councils above to determine commitment to the project and if appropriate commitment is gained then develop a business case for moving forward.

Ms R Young Councils have been approached and results of this consultation will be reported. Of note is that media reports that uptake of EV is not progressing as rapidly as the industry had earlier predicted.

26511 - Telecommunications 1. note the development of a formal submission regarding

digital television 2. progress the regional planning policy to facilitate the

NBN 3. seek to have developed an industry prospectus from

the region to support the business case for the roll out of NBN

4. work with the RDA to progress the above

Ms J Bennett 1. No more advice has been provided from members. Follow-up has commenced. Members advise that John Cobb is taking Mayors to Canberra 24 November to raise this issue.

2. A spreadsheet has been developed and is under review.

26511 - Regional Development 1. notes progress the development of regional

development infrastructure priorities through a. holding a regional development infrastructure

priority planning session with Economic Development Officers, engineers and interested GMS and other personnel at their direction and brief Mayors accordingly

b. including this issue in the Summit seeking feedback from attendees

2. support members’ applications to the Regional Development Australia Fund through commentary in the Centroc Priority Regional Infrastructure Plan (PRIP)

3. develop an application under the Regional Development Australia Fund for the Centroc Regional Water Security Project recognising it is non-compliant with a view to using the document for advocacy purposes

4. lobby for the development of a regional plan for Central NSW where Centroc members are the drivers

Ms J Bennett 1. Advice on the PRIP forms part of the Infrastructure Report.

2. Work has commenced on the RDAF application for water. Advice on its status can be provided to the meeting.

3. see advice above 4. given the State Plan 2021

process commend to the Board deletion of item 4

28711 - Outgoing correspondence- B Doubles over the Blue Mountains support for Oberon 1. request a submission regarding the needs for high

productivity vehicles to access to GWH be developed by

Ms J Bennett Referred to Infrastructure Group Advocacy has been



Action By Update

the Infrastructure Group 2. request the Chair use this submission including at a

meeting with the Hon Duncan Gay in support of Oberon in the context of the region’s needs for access to Sydney using high productivity vehicles

undertaken in this regard with the State Standing Committee for Development in Central Western NSW

28711 - HR and Training 1. approve the establishment of a Centroc Regional Skills

Shortage Sub-committee 2. seek a report on Centroc training in backhoe and other

compliance based tickets using the Centroc Green Card Model given the change to OHS legislation

Ms K Barker and Ms J Bennett

1. See HR and Training

Report. Scoping to take

place in late 2012 for

progression in 2013.

2. See OHS Report. Report -

under development

28711 - Compliance and Cost Savings 1. provide notice to Centroc staff of any potential interest

in proceeding with a regional BCP

Ms K Barker and Ms J Bennett

1. GMs feedback requested – WBC Alliance have resolved to go their own way. There is some interest in a regional review of existing BCPs and this is being pursued.

28711 - Windfarms 1. note that 70% of windfarms approved for development

will be in the Centroc region

2. develop a submission regarding windfarm developments

Ms J Bennett State have provided draft guidelines for comment due in March. Submission in line with that tables by Upper Lachlan anticipated to circulate by mid Feb.

25811 - RFS Heavy Vehicle Register

A letter be sent to the RFS seeking clarification of the

implications of the legal advice regarding the heavy vehicle

register.

Ms J Bennett Letter sent see outgoing correspondence. Also meetings held with RFS. A revised register has been provided. Both Blayney and Orange have reviewed this and recommended signing up. Advice provided by Cr M Simpson is that there is still concern in the region regarding this item. Direction sought.

25811 6a - Bells Line of Expressway 1. note the advice the engineers of the region provided

regarding the long term need for the corridor and advocate accordingly

2. send representatives to meet with the Hawkesbury Council and member for Londonderry

3. pursue completion of the Long Term Strategic Corridor Plan

4. seek a review of the classification of the Bells Line as being regional rather than an urban road

Ms J Bennett 1. Advice provided to the Project Manager for the Long Term Steering Committee

2. Meetings being sought – reminders being sent at the time of writing.

3. Matter being pursued – see email response attached to Bells Line report.

4. Advice regarding the road classification has been received from Ms D Loges



Action By Update

as follows:

Bells Line of Road is currently classified as a 3U urban road using the road network management hierarchy outlined in the RTA’s Network and Corridor Planning Practice Notes 2008. The 3U urban classification was made because Bells Line of Road falls within the Sydney Greater Metropolitan Region and performs a gateway role between urban and rural in the broader network. However for the purposes of current investigations for the Bells Line of Road Long Term Strategic Plan, Bells Line of Road is also compared to Class 3 rural roads because of the rural formation and function of this route. Further follow-up is being undertaken.

25811 6b - Infrastructure refers the final draft of the Communications Strategy for the Carbon+ program to the all members for approval

Ms J Bennett Strategy circulated to all members. No adverse responses. Packages being printed for member distribution.

25811 - Mr S Morrison provided advice that Federal Representatives will be meeting with Central West RDA 12-14 September regarding Murray Darling Basin Funding.

Ms J Bennett to follow-up

Meeting being arranged with Ms Rabey

25811 6d - Health 1. support Weddin’s request for a review of the Rural

Health Workforce Strategy 2. note the activity and advocacy being undertaken in

support of the 24 Helicopter Service 3. request a meeting between Orange, Cabonne and

Centroc media staff to progress a media and advocacy support for this initiative

4. receive a report to the November meeting regarding the 24 Hour Helicopter Service issue

Ms J Bennett 1. Letter sent.

Meeting held between Centroc EO and media staff from Cabonne and Orange – see report for more advice

25811 6i - Centroc Communications Policy Report 1. adopt the Centroc Formal Communications Policy 2. retain present systems for circulating media releases

and other forms of communication concurrent to the development of social media options

Ms J Bennett Existing systems remain in place. Brief for upgrades for social media under development.



Action By Update

31111-Infrastructure consider the transcript from The Hon Duncan Gay, MLC Friday 28 October on the RTA single invitation and provide advocacy as required

Ms J Bennett Transcript circulated. Chair provided advice that advocacy through Centroc not required at this time as Minister is aware of the problem and has made commitments that members will not be adversely affected.

31111- Supply nominate Mr G Cowan as the sponsoring General Manager for Supply

Ms K Barker to facilitate upon Board concurrence

See Supply Team Report. SUGGEST DELETION.

31111- Compliance and Cost Savings

1. seek a report comparing Planet Footprint to E21

2. send a delegation to meet with Essential Energy

regarding contracts and seeking cheaper prices as

commended through E21

3. General Managers Parkes, Oberon and Bathurst and

Director of Planning and Services from Orange to

provide advice on delegates to the meeting with

Essential Energy

4. circulate Business Continuity Plans for member reviews

1.Ms L Chapman (upon her return) 2, 3 and 4 - Ms K Barker to facilitate

1. Report anticipated for

April GMAC

2. and 3. Meeting being

pursued at return of GMs

from leave

4. Plans being sought from

members.

31111 – Planning 1. through the Chair develop a response to the

Department of Planning and Infrastructure to inform

the White paper on the planning reforms

2. circulate the completed response 3. through the Executive request the State review the

boundaries and population projections for the Central West Regional Planning process

Ms J Bennett 1. and 2 Response sent and

circulated – SUGGEST

DELETION

3. Boundaries and

population advice have

been removed from the

website. Board have made

further resolve.

SUGGEST DELETION

31111 -Tourism a. continue the support of CNSWT’s pursuit of Tier 1

funding for the period to 30 June 2012; b. request the CNSWT Board to advise the tier status

and subsequent funding level provided by Destination NSW when determined;

c. provide in principle support for CNSWT maintaining Tier 1 status after June 2012 subject to successful negotiation that some of the future funding from Destination NSW can be used to pay for part of the operational costs and

d. if Destination NSW continues to restrict Tier 1 funding from being partially used for operational funding, Centroc be involved in a review of the membership model with a view to ensuring the ongoing sustainability of CNSWT

Ms J Bennett to facilitate

Meeting of the Executive being co-ordinated for 7 November. Verbal advice provided to the Board meeting. SUGGEST DELETION



Action By Update

251111-6a-Bells Line of Expressway 1. write to the Premier, responsible Ministers and local

members (State and Federal) expressing concern about the delay in the preparation of the Long Term Strategic Plan for the Bells Line

2. seek letters of support from elected representatives in the region regarding the Bells Line including Alby Schultz MP Member for Hume

3. seek a briefing with the Premier regarding the matter

Ms J Bennett 1. and 2 Letters Sent

3. Request sent. Follow-up

seeking a meeting time

being undertaken

251111-6d-Health Seek a response from the Minister regarding the 24 hour emergency helicopter issue

Ms J Bennett Letters sent

251111-6f-Regional Development 3. send a delegation to Canberra to meet with Federal

representatives regarding Centroc concerns with RDAF funding

Ms J Bennett Letter sent. Seeking advice re suitable time.

251111-6h-Planning 5. develop updated population data and advocate at the

State level regarding the unacceptable figures being produced by the Department of Planning

Ms J Bennett

251111-6i-Communications 4. provide the proforma communications policy document

for member consideration

Ms J Bennett Policy circulated

251111-6j-Centroc Management Plan 2012/2013 receive a report on the Management Plan for 2012/2013 in February 2012.

Ms J Bennett See report to this meeting

251111-7b-Training IN THE Carbon Economy write to the Lachlan Catchment Management Authority seeking for them to organise training in the Carbon Economy for Centroc Board members and senior Council staff.

Ms J Bennett LCMA advise speakers are not available at this time and suggest rescheduling. Follow-up being undertaken.

251111-7d-support village and small town revitalisation advocate to reinstate funding for village and small town revitalisation

Ms J Bennett Letter sent to Mr Andrew Stoner see outgoing correspondence.

251111-8-Environmental Sustainability 4. draft correspondence to members outlining the

commitments for Option 3 to the future of the Sustainability Program

5. commend a capitation fee approach to funding arrangements for Options 3 for sustainability programming, noting that investigations for Option 4 are continuing.

Ms R Young Correspondence being sent as part of management plan advice to members subsequent to GMAC.

251111-AGM-4 Annual Report The Annual Report be received and accepted with copies sent to member Councils for circulation to all Councillors in the region.

Ms J Bennett Copies circulated.

251111-AGM-6 Centroc delegates Ms J Bennett 1,2 and 3 Letters have been sent to all delegates providing



Action By Update

1. Crs P Miller, K Keith, G Westman, B Kingham, B West

and N Castle; Messers G Fleming, K Boyd and R Bailey

become the Centroc delegates to BLEG

2. Ms A Jones become the Centroc representative to the

Western NSW Sporting Academy subject to her

concurrence

3. Mr B Rees is the Centroc representative to the NSW

Council Safety Advisory Network

advice.

251111-AGM-8 Constitution Changes 2 a report be provided to amend the constitution as

follows: 3.3 The Executive 1). ---- 2) Nominations of candidates for election as office-bearers of the Organisation:

d) Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

e) Must be delivered to the secretary of the Organisation at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

f) Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc with seven days’ notice.

To 3.3 The Executive 1) ----- 2) Nominations of candidates for election as office-bearers of the Organisation:

d. Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

e. Must be delivered to the secretary of the Organisation at least before the annual general meeting.

f. Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc with seven days’ notice.

Ms J Bennett Advice has been provided in writing to members.


Incoming Correspondence

6 Correspondence

6a Incoming Correspondence GREEN

No Date/Who Subject Comments

1 22 September 2011 Mr R Roach Secretary Bells Line Expressway

Preservation of Corridor See Bells Line Report

2 17 October 2011 Cr Westman Mayor of Bathurst

Bathurst Community Strategic Plan invitation

Available on request

3 01 November 2011 Cr Phyllis Miller Mayor of Forbes Shire Council

Forbes Community Strategic Plan invitation to attend


4 02 November 2011 Ms Sophie Cotsis MLC Shadow Minister for Local Government

2011 State Budget Estimates Briefing

See incoming correspondence

5 02 November 2011 Lou Andreatta Assistant Secretary Department of Health and Ageing

Response from Minister Roxon regarding the request for a review of the Rural Health Workforce Strategy

See Health report

6 9 November 2011 The Hon Rick Colless MLC Chair Parliament NSW

Inquiry into Economic and Social Development in Central NSW

See Regional Development Report

7 10 November 2011 Mr Paul Devery General Manager Cowra Shire Council

Council Delegates to Centroc


8 10 November 2011 Mr Paul Devery General Manager Cowra Shire Council

Council Delegates to Centroc Health Group

See Health report

9 14 November 2011 Ms Belinda Tapper Expenditure Officer Upper Lachlan Shire Council

Outstanding invoices in before Christmas break


10 15 November 2011 The Hon Don Page MP Minister for Local Government Minister for North Coast

2012 Elections See incoming correspondence

11 16 November 2011 Mr Max Kershaw General Manager Harden Shire Council

Not participating in the Beyond the Range Project

See Health Report

12 16 November 2011NSW Central West Division of General Practice Ms Sandra Christensen Chief Executive Officer

Letter of Support: Bells Line of Road

See Bells Line Report




13 17 November 2011 Mr Kent Boyd Parkes Shire Council

Centroc Electricity Contract using LPG


14 18 November 2011 Morse Group Accountants

Strengthening Basin Communities Program Annual Financial Report and Audit Report


15 22 November 2011 Ms Mash General Manager Oberon Council

Support the Centroc Beyond the Range Project

See Health Report

16 22 November 2011 Mr G Fleming General Manager Cabonne

Conduct of NSW elections See incoming correspondence for consideration in matters raised with advice to the Board.

17 22 November 2011 AITS Specialist

Fuel tax credits review for Goulburn Mulwaree Council


18 22 November 2011 AITS Specialists

Fuel tax credits review for Cooma Monaro Council


19 22 November 2011 AITS Specialists

Fuel tax credits review for Palerang Council


20 24 November 2011 REROC Ms Julie Briggs Executive Officer

Annual report as an E Publication


21 28 November 2011 Mr Tony Thirlwell CEO Heart Foundation

Heart Foundation Healthy Community Awards 2011 and Healthy Spaces and Places Training Modules Brochure of 2011 winners available on request


22 29 November 2011 Ms K Roberts Director Corporate Services Wellington Council

Withdrawal of membership from CENTROC and joining with OROC

See incoming correspondence. Advice will be provided in line with the constitution unless otherwise directed.

23 29 November Invisible Structures Pty Ltd

Rainstore3 Advantage water storage systems


24 29 November 2011 Ms Leanne Mash General Manager Oberon Council

Participation in the LGP electricity supply


25 1 December 2011 NSW Rural Fire Services

Response to heavy vehicle register


26 2 December 2011 Transport for NSW

Invitation to join NSW Long Term Transport Master Plan Local Government Advisory Group

See Infrastructure Report

27 6 December 2011 Destination 2036

Draft Action Plan See Planning Report

28 7 December 2011 Cr West Mayor Cowra Council

Changes to Fringe Benefit Tax Rules

See See incoming correspondence for consideration in matters raised with advice to go to the Board

29 8 December 2011 Cr Ken Christmas invitation Available on request




Keith Parkes Shire Council

30 13 December 2011 Murray-Darling Basin Authority

Booklets and invitation to provide a submission


31 15 December 2011 Bathurst Regional Council

Draft 2036 Community Strategic Plan invitation to consider and comment


32 15 December 2011 Bathurst Regional Council

Participation of Electricity Supply


33 19 December 2011 Transport for NSW

Local Government Advisory Group Meeting summaries and Terms of Reference


34 21 December 2011 Mr Lobb General Manager Weddin Shire Council

Statewide Smoke-free Area Legislation

See incoming correspondence for consideration in matters raised with advice to go to the Board

35 21 December 2011 Mr G Fleming General Manager Cabonne Council

Department of Premier and Cabinet Regional Coordination Network- Renewal and Development

See incoming correspondence for consideration in matters raised with advice to go to the Board

36 22 December 2011 Mr A Perry General Manager Central Tablelands Water

Centroc Water Security Study


37 22 December 2011 NSW Environmental Trust

That’s a Good Idea project extension

See Environmental Report

38 23 December 2011 Mr Tom Gavel Central West CMA

Request to attend Board meetings with observer status

See incoming correspondence, seek direction with advice to go to the Board

39 06 January 2012 NSW Ministry of Health

Response regarding 24 hour helicopter on behalf of Minister Skinner

See Health Report

40 10 January 2012 Mr Paul Toole MP

Support for 24 hour helicopter

See Health Report

41 10 January 2012 Mr Paul Toole MP

Support for Bells Line of Expressway


42 10 January 2012 Sandra Hoswell Manager, Industry Liaison/Workplace Learning Faculty of Business CSU

Workplace Learning Flyer and Questionnaire


43 17 January 2012 Ace Events

8th Annual Australian Roads Summit


44 17 January 2012 Australian Building Codes Board

Plumbing Code of Australia 2012 Information seminars


Centroc GMAC Meeting – 3 November 2011 page 27

Outgoing Correspondence

6b Outgoing Correspondence BLUE


1 29 November 2011 Bathurst ,Blayney, Cabonne,Cowra, Forbes,Lachlan, Lithgow,Oberon, Parkes,Weddin, Wellington Young.

First year’s invoice for funding for the Beyond the Range Project

See Health Report

2 29 November 2011 Mr Bob Roach BLEG Secretary

Centroc delegates Available on request

3 29 November 2011 Mr Alby Schultz,Mr Paul Toole ,Ms Katrina Hodgkinson,Mr Andrew Gee,Mr Adrian Piccoli,Mr Troy Grant, Ms Pru Goward

Support for The Bells Line of Expressway


4 29 November 2011 The Hon Jillian Skinner Minister for Health and Minister for Medical Research CC Ms Melinda Pavey Ms Katrina Hodgkinson Mr Paul Toole, Ms Pru Goward Mr Troy Grant, Mr Adrian Piccoli, Mr Andrew Gee

Response request regarding the 24 hour helicopter service.

See Health Report

5 29 November 2011 Mr Peter Dixon Manager Environmental Funding Programs DPC

TAGI Climate Adaption Project and Augmented Activity Plan and Proposed Budget Centroc Extension


6 01 December 2011 All Centroc Mayors

2012 meeting dates Available on request

7 01 December 2011 Mr Mike Clement NSW Council Safety Advisory Network


8 01 December 2011 All Centroc GM’s

Constitution change See Constitution Report

9 01 December 2011 Mr Bryson Rees OH&S and Emergency Manager Wellington Council





10 06 December 2011 Western Regional Academy of Sport


11 06 December 2011 Ms Lisa Ditchfield EO Central NSW Toursim

100 Mile Food Trails and Seasonal produce Guide


12 08 December 2011 LGSA,LGA,ALGA,DLG, ROCS and Departments

Centroc update Available on request

13 19 December Mr Adam Danise LGSA

Load shifting Plant Training See OH&S Report

14 18 January 2012 The Hon. Simon Crean MP Minister for Regional Australia, Regional Development and Local Government.

Concerns with the RDAF funding See outgoing correspondence

15 19 January 2012 The Premier Mr Barry O’Farrell MP, The Hon. Gladys Berejiklian MP Minister for Transport, The Hon Duncan Gay MLC Minister for Roads and Ports, The Hon. Simon Crean MP Minister for Regional Australia, Regional Development and Local Government, The Hon Andrew Stoner MP Minister for Trade and Investment Minister for Regional Infrastructure and Services, The Hon. Anthony Albanese MP Minister for Infrastructure and Transport, The Hon. Katrina Hodgkinson MP Minister for Primary Industries and Minister for Small Business, Mr Paul Toole MP Member for Bathurst, Mr Adrian Piccoli MP Member for Murrumbidgee , Mr Troy Grant MP Member for Dubbo, Ms Pru Goward MP Member for Goulburn and Mr

Long term Strategic Plan for the Bells Line of Expressway

See outgoing correspondence




Andrew Gee MP Member for Orange

16 19 January 2012 The Hon Andrew Stoner MP Minister for Trade and Investment Minister for Regional Infrastructure and Services

Funding for village and small town revitalisation.


17 23 January 2012 Mr Tony Perry General Manager Central Tablelands Water

Centroc water security study See Infrastructure Report

17 24 January 2012 Mr R Roach Secretary of BLEG

Support for Preservation of Corridor for the Bells Line of Expressway



Reports

7 Reports YELLOW

7a Bells Line of Road Report

Report by Jennifer Bennett and Mr Roger Bailey dated 23/01/12

Section 1 Regional Sustainability

Objective 1A Fast Track the building of the Bells Line of Expressway

Subject Update on advocacy for Bells Line of Expressway

Sponsoring General Managers Mr Roger Bailey and Mr Kent Boyd Management Action Plan 2011/2012

1. Support Bells Line Of Expressway Group with a focus on sequestering the corridor under the Auslink program

2. Implement lobbying strategy 3. Implement media strategy

Update on the Long Term Strategic Corridor Plan for the Bells Line of Road. A phone conference of the Steering Committee was held 12 December raising the concerns from the region regarding the slow progression of the plan. The Steering Committee were provided with the Community Consultation Report. Review of the report has raised some concerns around the selection of “community issues” from the around 1000 responses that were provided. Centroc representatives are keen that there be some explanation of the methodology for selection that accounts for those “in” and those “out.” This is being progressed with Ms Diana Loges.

Australian Automobile Association “Most Dangerous Highways” report.

Précis

Advice regarding the resolutions 25 November 2011 forms part of the Action List in this agenda. This report provides an update on the Long Term Strategic Corridor Planning process. No further advice from the Roads and Maritime has been received regarding the review of the GWH Lithgow to Mt Victoria upgrade. Correspondence from Mr Paul Toole, MP Member for Bathurst offering support. BLEG has written requesting support for securing the corridor. A report has been provided by the Australian Automobile Association regarding the most dangerous highways in Australia where the Great Western Highway over the mountains and then to Orange gets a high rating. Advice regarding this is provided. Also included in the report is a spreadsheet regarding accidents west of Lithgow up the passes to the Blue Mountains. The report is provided for noting.


Reports

This report can be downloaded from http://www.scribd.com/fullscreen/78704215 Please note that as is only refers to highways, the Bells Line of Road is not included. Of note is that the Great Western Highway over the mountains and to Orange is described as having a high (top) risk rating.

Table of recent incidents east of Lithgow Advice has been provided by Lithgow regarding traffic incidents east of Lithgow on both the Great Western Highway and the Bells Line of Road.

Location Date Time Conditions Injuries Vehicles Description

Scenic Hill 1/10/11 3.30pm raining nil single

lost control and collided with embankment speed a factor

2/10/11 12.50pm raining nil single driver error failed to negotiate left hand corner collided with kerb

11/10/11 12.55pm nil 2 vehicle

changed lanes has not seen vehicle 2 in lane collided with front vehicle damage to both cars

26/10/11 7.30pm nil single

failed to negotiate a RH bend crossed to wrong side of road collided with gutter

Scenic Hill 16/11/11 6.30pm nil single

failed to neg LH bend crossed to wrong side collided with gutter and rock wall

18/11/11 11.45am minor single MB

Motorbike lost control as oil spill on road. RTA attended for cleanup

Riverlett Hill nil single

lost control on bend and collided head on into guard rail

nil single

lost control and collided with guard rail then spun off and collided with concrete barrier in middle of road

Scenic Hill 11/12/11 4.30pm nil single lost control collided with guard rail

19/12/11 6.00pm raining nil 2 vehicle

failed to negotiate left hand bend travelled to wrong side of road and collided with vehicle

22/12/11 12.00pm raining Single lost control collided with safety barrier

22/12/11 3.00pm fine minor single lost control collided with guard barrier

Riverlett Hill Nil

Scenic Hill 15/01/12 4.10pm nil 2 vehicle

car towing trailer slid across road collided with embankment, blocking lane, second vehicle slid into embankment shortly after

Correspondence Correspondence has been received from Mr Paul Tool, MP Member for Bathurst in support of the Bells Line. Correspondence has also been received from BLEG requesting support for the securing of the corridor. Given this is Centroc policy a response has been provided and is available on request.

http://www.scribd.com/fullscreen/78704215


Reports

Recommendation/s That GMAC note Bells Line of Expressway report

Attachment/s: 1 22 September 2011 Correspondence from Mr B Roach Secretary Bells Line of Expressway re

Preservation of Corridor

2 16 November 2011 Correspondence from Ms Sandra Christensen Central West Division of General

Practice re Letter of Support for the Bells Line of Expressway

3 10 January 2012 Mr Paul Toole Support for Bells line of Expressway

4 29 November 2011 Correspondence to Mr Alby Schultz,Mr Paul Toole ,Ms Katrina Hodgkinson,Mr

Andrew Gee,Mr Adrian Piccoli,Mr Troy Grant, Ms Pru Goward re Support for the Bells Line of

Expressway


Reports - Précis

Précis In the context of the Management Plan priorities listed above, this report:

provides update on advocacy for the Water Security Study

provides update on progress on the Centroc Water Utilities Alliance (CWUA)

seeks commendation to the Board of the Centroc Regional Drought Management Plan An update on the status of the resolve of the Board meeting 25 November is included in the action plan elsewhere in this agenda. A significant amount of activity has been undertaken in the last quarter in supporting the progression of the CWUA in delivering both the first suite of the Best Practice Plans and at the direction of the Infrastructure Group, a strategic review. They have produced a business plan that seeks the support of members for funding. Detail in this regard is provided in the Management Plan Report where this report provides an update on their activities. Of note is correspondence received from Central Tablelands Water regarding their concerns for the Centroc Regional Water Security Project. The report recommends GMAC

1. notes the progress on advocacy for the Water Security Study 2. have a report provided to the Board regarding the implications of the NOW Climate Change

Secure Yield modelling for members 3. notes the progress on the Centroc Water Utilities Alliance 4. commend the Centroc Regional Drought Management Plan to the Board

7b Infrastructure

Report by Jennifer Bennett and Kent Boyd dated 23/1/12


Objective 1B Upgrade and ensure sustainability of transport and water infrastructure

Subject Transport and Water Infrastructure Update

Sponsoring General Manager Mr Kent Boyd Management Action Plan 2011/2012

1. Lobby for funding for water supply security 2. Seek funding and develop programming for the outcomes of the Centroc Water Security Study 3. Develop lobbying support information as requested in the areas of load deficiencies, rail infrastructure

and intermodal facilities. This is to include the Blayney/Demondrille Line 4. Provide advocacy material to ensure the policy of members is being addressed in the ongoing roll out of

the $5m Federal spend on transport studies for Central NSW 5. Provide regional based engineering advice to the Board as requested 6. Maintain support for Centroc weight of loads group 7. Maintain the Centroc Policy for responding to issues relating to regional services remaining at Kingsford

Smith Airport (KSA) 8. Maintain a watching brief on developments in regional access to KSA 9. Support the current services to Parkes, Orange and Bathurst and encourage any future expansion of the

service. 10. Support location of Weather Station near Dubbo 11. Complete Carbon+


Reports

Update on advocacy for the Centroc Regional Water Security Project Meeting with NOW re safe yield for Lake Rowlands 8 December in Sydney A meeting was arranged by Mr Palmer with officers of NOW including Mr Sam Samra and Mr Peter Cloke and the team led by Mr T Perry to progress the Centroc Regional Water Security Project including Mr Messers Boyd, Perry and Devitt and Ms J Bennett. The meeting was held 8 December in Sydney to discuss the safe yield of Lake Rowlands in the context of draft guidelines being prepared by NOW for establishing the security of water supplies in the context of climate change. Of note is that member councils may need to adopt this methodology in their Integrated Water Cycle Management (IWCM) plans. Discussion at the meeting suggested that many water authorities may find that they have a much lower (between 20 and 50% lower) secure yield than currently understood. Also of note is that this methodology is different from the stochastic methodology approved by NOW for the Centroc Water Security Study (CWSS). Advice raising concerns regarding the secure yield for Lake Rowlands was also provided to the meeting with CTW and The Hon Katrina Hodgkinson, Minister for Water. Subsequently CTW have written to Centroc. Please find the letter attached where the thrust of the advice is in the following excerpt.

That: 1. Council questions the methodology used in the recent calculation of the

estimated Secure Yield of the proposed 26,500ML Lake Rowlands augmentation.

2. That the General Manager write to Centroc expressing Council’s dissatisfaction with the progress of the Centroc Water Security Study (CWSS).

3. That Council strongly reconsider its position with the Centroc Water Security Study at its next meeting on 8 February 2012.

Whilst Council has resolved to express dissatisfaction with the progress of the CWSS, the dissatisfaction is not leveled at your performance or that of the Board but rather with the political process.

Council has always maintained that the existing Lake Rowlands can satisfy its own consumer demand for at least the next 30 years but has supported the augmentation proposal in order to provide regional water security and to support economic development within the region.

Preliminary advice has been sent in response and this is attached. Discussion The mooted change to modeling security, which is based on the 12 (or so) "best" models of climate change across the world throws up a number of issues for our members as well as for the CWRSP.


Reports

The net effect of this new direction by NOW is that members will discover that they do not enjoy the level of water security they had thought. This will mean the need for more infrastructure sooner as well as ongoing implementation of demand management strategies. It is clear that further work will need to be undertaken to develop an informed response where at the time or writing a meeting is being pursued with the consultant MWH to seek advice regarding the fit between the NOW model and the modeling in the CWSS with a view to producing options for the way forward. The existence of the Centroc Water Security model should allow the impact of this new climate change methodology to be determined.

Progress on the Centroc Water Utilities Alliance Member status regarding Best Practice GMAC will be aware that the CWUA are nearing completion of the first suite of strategic work in delivering 100% best practice compliance. The next meeting of the CWUA is 16 February and advice from this meeting is anticipated for the Board. The first suite of work included Drought Management, Demand Management and IWCM where members would have both a compliant individual plan and be part of a regional plan that identifies activities that reduce costs, provides consistency between utilities and improve services through collaboration. Members engaging in securing the Best Practice Plans at greatly reduced expense are as follows:

Council Involvement in Centroc Best Practice Project

Council Status Contact

Bathurst Russell Deans

Blayney Grant Baker

Boorowa Sam Golan

Cabonne Rob Buttenshaw

Cowra George Ridley

Forbes David Tinlin

Lachlan Ben Falconer

Lithgow Daniel Buchans

Oberon Leigh Robins

Orange Wayne Beatty

Parkes Andrew Francis

Upper Lachlan Phil Newham

Weddin Bill Twohill

Wellington Eric Poga

Young Phillip Glover

CTW Tony Perry

KEY

Work complete

Included in tenders as requested by Council


Reports

Harden has provided advice that they do not wish to participate in this project. A table outlining the status of the best practice projects is being circulated to the CWUA with a view to being tabled at GMAC. Regional Resource Sharing, Mentoring, Training and Procurement Program The region Centroc Regional Resource Sharing, Mentoring, Training and Procurement funded by the Australian Government through the Strengthening Basin Communities Program was approved by the Board 25 November 2011. It has informed the Business Plan for the CWUA, the document is available by request or from the Centroc website. Also of note is that the Lower Macquarie is doing similar work including a linkage paper between the two alliances. This paper can be provided on request, the Executive Summary is an attachment to this report and the whole report is available on the Centroc website. Progression of its recommendations is the subject of discussions between the two Alliances 7 March with a view to Wellington providing the linkage role. Regional Drought Management Plan Funding of $50,000 from the Australian Government has been achieved through the Strengthening Basin Communities Program for the regional Drought Management Plan that has augmented member funding to secure both individual best practice compliance and produce a regional plan to inform regional programming through the CWUA. The CWUA have developed this plan using the services of the consultants Hydroscience. Consultation with State Regional Drought Coordinators has also been included in the development of the plan. Of note in the Key Recommendations is that uniform water restriction triggers be adopted across the region. These recommendations are also in individual plans under consideration by members and are consistent with the Centroc Water Security Study. Other key recommendations from the regional plan are:

Drought Demand Side Recommendation R1: All Centroc Councils:

adopt BOD water restriction definitions;

calibrate their Individual Council triggers to utilise BOD water restrictions

definitions.

This would facilitate regional use of the drought demand end use model. Recommendation R2: Water restrictions both local and regional should include measures that reduce water consumption in the non-residential sector as outlined in the BOD definitions, with careful consideration of the potential social and economic impacts. Recommendation R3:


Reports

Centroc develop a policy on an individual Council and catchment basis for member consideration for water conservation in urban areas during periods when irrigators are affected by severe drought. Drought Supply Side Recommendation R4:

Water Utilities intending to rely on groundwater for urban communities, for

emergency supply should ensure that the appropriate investigations

/modelling have been undertaken to increase confidence in the availability of

groundwater supplies during drought events.

These groundwater studies could be performed on a regional basis by

Centroc.

Recommendation R5:

A Centroc regional water carting plan to be developed.

Recommendation R6:

Centroc investigate the need for short and long term urban water allocation

transfers and trading between members of the Centroc council group.

Drought Management Framework Recommendation R7:

Centroc Board consider establishing a regional drought committee through

the Centroc Water Utilities Alliance

This Committee provide advice regarding resourcing for regional drought

readiness where heads of consideration include regional drought

administrator and a strategic and emergency budget.

The full plan is available on the Centroc website as a download. Please go to centroc.com.au/publications. Given its size a copy will be circulated separately to the balance of the attachments. Should this plan be approved by the Board, its recommendations would be included in the Business Plan for the Centroc Water Utilities Alliance for progression and reporting back to GMAC and the Board. Save Water Alliance All members of the Centroc Water Utilities Alliance are now members collectively through Centroc of the Save Water Alliance. This delivered a cost saving of up to 25% on individual membership where charging is as follows:

Council Current contribution Connections Cost

Bathurst $8,067.60 14,680 $6,143

Blayney 0 CTW

Boorowa 620 $259

Cabonne 1,150 $481


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Cowra 5,250 $2,197

Forbes* $1,601.60 3,640 $1,523

Lachlan* $1,240.80 2,820 $1,180

Lithgow $4,336.20 8,030 $3,360

Oberon 1,390 $582

Orange 16,130 $6,750

Parkes* $2,587.60 5,880 $2,461

Upper Lachlan 1,930 $808

Weddin 0 CTW

Wellington $1,280.40 LMWUA

Young 4,630 $1,938

Central Tablelands Water $2,862.00 5,300 $2,218

Total $21,976 71,450 $29,900

A meeting is being arranged for the end of January to progress value for this regional membership. Please note that at the request of members, the contracts for this project have been changed to make them one year rather than three year so that members can review the value of the program in twelve months time. Regional CCTV Members are being surveyed through Survey Monkey to ascertain interest in a regional approach to a sewer asset rating program using CCTV again with a view to reducing costs. This project is being undertaken in conjunction with the LMWUA. Business Plan for the CWUA Please see the Business Plan for the CWUA (CWUABP) attached to the Management Plan Report elsewhere in this business paper. Further advice regarding the aims and objectives of the program is also found in this report. The CWUABP has been developed by the water and sewer staff of the region. Its first priority is the delivery and maintenance of 100% Best Practice for the region. Also included in its program are activities in collaboration, procurement, training and workforce management. The plan is live and will be revised continually as recommendations from the other best practice plans are provided. As can be seen in the Management Plan Report, the CWUA program to date has enjoyed some sound funding from other sources than members. In order to continue its program it will require ongoing support from the water and sewer functions of members where grant funding cannot be sourced. Please find advice in the Management Plan report in this regard.

Non-Metropolitan Urban Water Reform


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As Centroc members are aware the non-metropolitan water industry has been subjected to a series of inquires and reports, seeking to reform the industry. These have included, but not limited to the following; August 2011- Productivity Commission 2011, Australia’s Urban Water Sector, Report No.

55, Final Inquiry Report, Canberra.

April 2011 - Productivity Commission "Draft Report - Australia's Urban Water Sector"

July 2010 - Productivity Commission Inquiry into examining the case for microeconomic reform in Australia’s urban water sector.

July 2010 - National Water Commission "Developing Future Directions for the Australian Urban Water Sector".

October 2010 - "AECOM report "Review of Regional Water Quality & Security", instigated by Infrastructure Australia.

August 2007 - "Inquiry into secure and sustainable urban water supply and sewerage services for non-metropolitan NSW", instigated by the NSW Minister for Water Utilities.

Centroc has proactively responded to this series of inquiries and reports, including submissions to Infrastructure Australia, the Productivity Commission and the National Water Commission. These are all up on the Centroc website at http://centroc.com.au/publications. As previously reported Centroc representatives also provided evidence at a hearing of the Productivity Commission 31 May 2011. The Productivity Commission requested further advice on cost savings and other benefits. Centroc was also invited to send representation to the National Water Commission hearing in Sydney on 22 July 2011, which was attended by Mr Kent Boyd on the region’s behalf. The Productivity Commission's final inquiry report was sent to government on 31 August 2011. The Government released the report on 12 October 2011. The Productivity Commission 2011, Australia’s Urban Water Sector, Report No. 55, Final Inquiry Report, indicates the Productivity Commission's final findings are largely consistent with the views expressed in the Centroc Submission. Accordingly correspondence was sent from both the LMWUA and Centroc to The Hon Katrina Hodgkinson regarding supporting the Alliance model where it was suggested that this should inform the direction of the Gellatly report and the response to COAG mooted in the recommendations of the Productivity Report. Also, a meeting 1 February has been arranged by Cowra with members of the Centroc Executive with Mr Micheal Deegan, Federal Infrastructure Co-ordinator for Infrastructure Australia (IA). Members of the Lower Macquarie Alliance have also been invited. The main focus of this meeting is to support the Alliance model and seek advice about the direction being taken by IA given the AECOM report. Long Term Masterplan for Transport Infrastructure for NSW In line with the new state direction of interacting with local government at the ROC level, ROC Executive Officerss were invited to a transport master planning session15 December 2011 as part of a local government reference group.

http://centroc.com.au/publications


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A summary of the meeting is as follows:

The Transport for NSW Deputy Director General Planning and Programs, Carolyn McNally, chaired the meetings, which were also attended by members of the NSW Long Term Transport Master Plan project team. Advisory Groups provide an opportunity for targeted ongoing conversations to test the Plan as it is developed. This document provides a summary of the ideas raised and discussion which occurred at the first meeting of the Local Government Advisory Group. Local Government representatives provided the following advice:

It is essential there is integration between strategic land use planning and

transport planning. For example, it is important to service industry and

employment lands to ensure economic growth and stability in regions.

There is a need to create jobs near where people live and to create a demand for

contra-peak public transport (services operating in the opposite direction to most

commuters during peak times).

Effective integration between various modes of transport is crucial, especially so

customers can travel to and from airports and major railway stations.

Community transport is a high priority for local councils, particularly the

integration between community transport and other transport. It was suggested

regulatory changes could assist with the provision of community transport.

Local Government has a great interest in being involved in discussions around

freight. It is a significant issue at the local level.

There is a need to look both nationally and internationally for guidance on the

development of best practice transport solutions.

The accuracy of data is important for the development of an evidence base NSW

Long Term Transport Master Plan. Some measures used in transport planning,

such as population, were seasonal, and this needs to be taken into account.

Each region has different priorities and key issues. The NSW Long Term Transport

Master Plan should be a high level strategic document to guide future regional

transport plans.

As much notice as possible should also be given to Councils ahead of regional

consultation.

Experts on freight and land use planning from within Government should be

invited to future meetings.

It is understood that there will be meetings in the regions as part of the process. A subsequent email with terms of reference was provided and these form attachments to this report. As advised in the email, it is anticipated that dates for meetings for the year will be available on the near future.

Recommendation/s That GMAC 1. notes the progress on advocacy for the Water Security Study;


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2. have a report provided to the Board regarding the implications of the NOW Climate Change Secure Yield modelling for members;

3. notes the progress on the Centroc Water Utilities Alliance; 4. commend the Centroc Regional Drought Management Plan to the Board and 5. notes the balance of the report.

Attachment/s:

5 2 December 2011 Correspondence from Transport for NSW re Invitation to join NSW Long Term

Transport Master Plan Local Government Advisory Group

6 13 December 2011 Correspondence from Murray Darling Basin Authority re invitation to provide a

submission

7 19 December 2011 Correspondence from Transport for NSW re Transport Advisory group summaries

and Terms of Reference

8 22 December 2011 Correspondence from Mr T Perry General Manager CTW re Centroc Water Security

Study

9 23 January 2012 Correspondence to Mr T Perry CTW re Centroc Water Security Study

10 Executive Summary of Linking Regional Resource Mentoring and Training document


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Report by Rachael Young dated 19/01/12


Objective 1A Reduce ecological impacts in Central NSW and develop climate change adaptation programming

Subject Urban Sustainability Program Projects Update

Sponsoring General Manager Peter Vlatko Management Plan actions 2011/2012

1. Implement “Climate Adaptation” program 2. Liaise with Regional Organisations (such as the CMA’s and Central West Business Chamber) and funding

entities to seek further regional sustainability projects with a focus on regional sustainability strategic work and renewable energy.

3. Determine specific priority regional environmental policy requirements and progress an environmental advocacy strategy for the region focusing on State and Federal Perspectives.

4. Provide linkages to other Centroc teams where appropriate to integrate sustainability into Centroc and regional operations.

That’s a Good Idea! Climate Adaptation The materials below outline the progress on the Climate Adaptation program. Shiny Halo Street – Business Sustainability The Audits for the original business have all taken place and all participants have received their reports. A number of businesses have also commenced implementation of their energy saving plans. There are 2 new businesses that have joined the audit program and their audits have been completed and their reports are being compiled and approved. The businesses that have implemented their energy savings action have reported being happy with the outcomes. Case studies of some of the businesses will be prepared in the near future. Information about the businesses and their progress can be found on the Shiny Halo blog at http://centroc.com.au/shinyhalo Centroc participated in the Millthorpe Markets in early December and had the Grow Your Own Compost Kits available on the day. The weather was kind and over 5000 people attended the markets. Over 200 Grow your Own Compost Kits were given away on a very

Précis

This report provides an update on progress of the

That’s a Good Idea! Climate Adaptation Program

That’s a Good Idea! Mentoring for Sustainability Dissemination

The extension request with the NSW Environmental Trust. This report also provides advice on the climate risk assessment work completed by Centroc and the ERM Team. This report identifies opportunities for advocacy and regional projects on this issue. The remainder of the report is provided for noting.

http://centroc.com.au/shinyhalo


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successful day. The worm farms that were not given away at the ramble were given away at the Markets.


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For the final stage of Shiny Halo St all food businesses have been approached with regards to their wanting to participate in the worm farm program. All the food businesses in the Millthorpe Business Committee have been approached and we have 4 businesses wanting to take up worm farming. The remaining businesses have their own strategies in place for dealing with organic waste including feeding to chooks and pigs. According to these businesses they dispose of very little organic waste to landfill. Over the next 3 months the worm farms will be ordered, delivered and training for the businesses delivered. This will be the final activity for Shiny Halo St. Climate Risk Assessment and Climate Adaptation Planning The Climate Risk Steering Group have compiled a draft regional risk register based on the aggregation of the risks identified through the Echelon Climate Adaptation Workshops across the region. The regional register has made the risks regionally appropriate and identifies possible controls. This information is currently being translated to fit into the Centroc ERM Framework and combined into an appendix with modules of the LGSA’s Climate Action pack to produce a standalone program to support councils in the development and review of Climate Adaptation Plans. The Register has been reviewed for appropriateness of risks, adaptation actions and scale of implementation by the Sustainability Forum and the ERM Team and the risk register is currently being incorporated into the annex of the ERM Framework. The ERM team considers that there are some exciting opportunities at a regional scale for the work being completed in identifying risks and gaps in controls in terms of regional work to reduce costs and share experiences. The team have seek concurrence from GMAC for a report on priority projects for regional action through grants or other collaborative efforts. This regional risk information may prove especially relevant to the Water Utilities Alliance and the Infrastructure Team. The regional risk register is attached to this report and direction s

That's a Good Idea! Mentoring Dissemination The Mentoring for Sustainability program has commenced although has experienced some delays as the Project Panel worked successfully support a sixth mentee through a five mentee designed program. Centroc has allocated up to $3,000 to the project to ensure the sixth mentee can participate. It is anticipated this will come from interest associated with the grant. The program has had the orientation workshop on November 14th and feedback from the workshop was positive from all participants. All mentor pairs have had 2 meetings out of the scheduled 6. The next step in the program will be the mid-program workshop on February 3 in Sydney. At this workshop participants will aid the design of the peer-to-peer mentoring program. The program will end in May 2012.

Program Extension Advice was provided to the Board November 2011 that a grant extension has been sought. Approval has subsequently been provided. This extension includes:

Charging the Region – A Renewable Energy Summit


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Renewable Energy Masterplan Pilot for 4 Councils that will be linked with research

for the abovementioned Summit. The Pilot Masterplan will form the basis of a paper

to be presented at the Summit. There are opportunities here to work with the BOD

alliance who have already had approved a similar project.

Parkes Renewable Energy Expo

Localised Food production in the community project

On-going support for WRI to continue Monitoring and Evaluation of the Program.

The focus for these proposed activities has been drawn from the results of the collaboration board at the 2010 Summit. On this board, summit attendees prioritised action they would like to see occur around the region with the highest priority being renewable energy, followed by Transport, water and local food production. Correspondence regarding joint funding of the 100 Mile concept has been provided to Central NSW Tourism and is attached. A reply from the NSW Environmental Trust was received just before Christmas approving the extension and the proposed activities. The letter is attached to this report. Work has commenced in planning the next sections of work to be completed. Financial Considerations The That's a Good Idea! Climate Adaptation program will deliver the business plan approved activities within the original project timeframe and on budget. The budget savings have come from reducing staffing and travel associated with the project. These savings are in the order of $130,000. The activities outlined in the section above will ensure that the $130,000 savings will be spent on priority actions across the region.

Recommendation/s That GMAC

1. receive a report on the priority for climate change and other sustainability risks

appropriate project development and

2. note the balance of the report

Attachment/s:

11 Centroc’s Regional Climate Risk Register

12 22 November 2011 Correspondence to Mr Peter Dixon Environmental Funding Programs DPC re TAGI

Climate Adoption Project and Augmented Activity Plan and Proposed Budget Centroc Extension

13 22 December 2011 Correspondence from NSW Environmental Trust re TAGI project extension


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7d Health

Report by Jennifer Bennett dated 24/01/12


Objective 1D Support the retention of growth of health services across the region

Subject Activities in the Health Sector

Sponsoring General Manager Ms Carissa Bywater Management Plan Actions 2011/2012

1. Develop health marketing advice into a regional website portal. 2. Review Health workforce attraction plan with regional health agency peak body. 3. Support growth of cancer care services in the region. 4. Undertake advocacy for members and the region on an as needs basis. 5. Develop policy and actions responding to the emergent needs of members in health.

Progress on implementation of Stage 2 of the Beyond the Range attraction and retention of health workforce project in the web based portal Members have been provided with significant background regarding this project. Please request all background information on this project, or it is available from recent business papers which are up on the web at http://centroc.com.au/publications

All members have provided advice regarding their inclusion in the program and from a member perspective the program is now ready to roll.

Précis This report provides advice on progress on implementation of Stage 2 of the Beyond the Range attraction and retention of health workforce project. Of note is response from Trade and Investment saying they have reviewed the project funding application against the new Trade and Investment program guidelines and there are a number of issues which stand in the way of it being supported at this stage. The budget for such projects is also a big problem for this year and next year.

Follow-up is being undertaken with both Trade and Investment and Melinda Pavey’s office.

Correspondence has been received regarding the 24 hour helicopter which explains the review process.

Advice is also provided regarding a meeting in Orange with Ms Melinda Pavey MP, Parliamentary Secretary for Regional Health.

The report recommends 1. follow-up be undertaken with the Minister for Health regarding the correspondence on the 24

Hour helicopter service and

2. further advocacy for funding for Beyond the Range project be undertaken through the

Executive

3. a letter of thanks and follow-up be sent to Ms Melinda Pavey MP

http://centroc.com.au/publications


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Member engagement in the program is as follows:

Council Agreed

Bathurst X

Blayney X

Cabonne X

Cowra X

Forbes X

Lachlan X

Lithgow Agreed for one year then review

Parkes X

Oberon Agreed for one year then review

Orange X

Weddin X

Wellington X

Young X

Funding from other parties is yet to be secured and pursuit of both Trade and Investment and advice received from Melinda Pavey’s Office will continue. Regarding Trade and Investment, a grant application has been lodged where advice above indicates that funding through this department will be challenging.

Regarding advice from Melinda Pavey’s Office, it has been suggested that an avenue for funding would be a collaborative venture with Charles Sturt University and that Melinda Pavey’s Office could provide some support in this. Preliminary discussion has been held with Mr Mark Burdack of Charles Sturt University and this is being followed up.

Work regarding member advice to the website will commence and preliminary discussions in this regard have been held with Bathurst, Blayney Health Council and Cowra Health Council. 24 Hour Helicopter Service

Detailed advice regarding the need for the helicopter and previous advocacy is available in past reports or on request.

Correspondence has been received outlining the next steps in the review process for emergency retrievals in NSW. This does not address the request from Centroc regarding implementing some type of 24 Hour Helicopter retrieval service while the review is being undertaken.

The issues was raised with Ms Melinda Pavey and follow-up will be undertaken through her office regarding a more complete response to the Centroc letter.

Further follow-up with the Minister for Health, Ms Jillian Skinner, is also commended.


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Melinda Pavey visit to the region 15 and 16 December

Orange City Council generously hosted a civic reception at the request of Centroc on the evening of 15 December. Members were invited along with peak health and education representatives.

An informal discussion with representatives from CSU, the Arthritis Foundation, Drug and Alcohol, Aboriginal Health and Centroc raising issues from the region was held with Ms Pavey on the afternoon of 16 December. The Chair attended along with representatives of the Health Workforce Group including Cr M Simpson, Ms C Bywater, Cr J Davis and Ms J Bennett. Matter raised included Beyond the Range, the need for support for smaller communities, health workforce issues particularly doctor shortages, medical training at CSU and the 24 hour Helicopter Service.

It is commended that a letter of thanks and follow-up be sent through the Executive.

Recommendation/s

That GMAC 1. Commend, through the Executive, follow-up be undertaken with the Minister for Health

regarding the correspondence on the 24 Hour helicopter service and

2. commend further advocacy for funding for Beyond the Range project be undertaken through

the Executive

3. send a letter of thanks and follow-up to Ms Melinda Pavey MP through the Executive

Attachment/s:

14 02 November 2011 Secretary Department of Health and Ageing re Response from Minster Roxon

regarding the request for a review of the Rural Health Workforce Strategy

15 10 November 2011 Correspondence from Mr Paul Devery Cowra Council re delegates to Centroc Health

Group

16 16 November 2011 Correspondence from Mr Max Kershaw Harden Shire re not participating in the

Beyond the Range project.

17 22 November 2011 Correspondence from Ms Mash Oberon Council re supporting the Beyond the Range

Project

18 29 November 2011 Correspondence to Participating Centroc members re First years invoice for the

Beyond the Range Project

19 29 November 2011 Correspondence to The Hon Jillian Skinner cc Melinda Pavey, Katrina Hodgkinson,

Paul Toole, Pru Goward, Troy Grant, Adrian Piccoli and Andrew Gee re Response request regarding for

the 24 hour helicopter.

20 6 January 2012 Correspondence from NSW Ministry of Health re 24 hour helicopter response

21 10 January 2012 Correspondence from Mr Paul Toole re support for the 24 hour helicopter.


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7e Telecommunications



Objective 1E Telecommunications

Subject Advocacy update

Sponsoring General Manager Mr Garry Styles Management Plan Actions for 2011/2012 Advocate on behalf of the region to

1. Ensure long term broad band accessibility for the region by a. Conducting delegations and letter writing to understand Federal Government’s approach achieving

fibre to the premises in Central NSW b. Using existing and on-top broadband studies for lobbying purposes

2. Ensure adequate man-power to service the region 3. Improve mobile phone service across the region

Recommendation/s That GMAC note the telecommunications report

Attachment/s:

Nil

Précis Members will be aware that Centroc continues in its efforts to focus attention on the need for broadband in the region with a view to positioning Centroc members early in the national roll-out. No activity has been undertaken in this regard since the Board meeting November 2011. Of note is that the RDA has engaged a Digital Switchover Officer. More advice in this regard is in the Regional Development Report. The report is provided for noting.


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Objective 1F Regional Development

Subject Regional Development Australia

Sponsoring General Manager Mr Garry Styles Management Plan Activities for 2011/2011

1. Consultation with the peak bodies of Regional Development Australia (RDA), DITRIS, the EDO Forum and the Central West Chamber.

2. Review of the Regional Economic Development Strategy for the next steps in implementation

State Development Inquiry into economic and social development in Central Western New South Wales Members will be aware of the State Development Inquiry into economic and social development in Central Western New South Wales.

The terms of reference That the Standing Committee on State Development inquire into and report on the factors restricting economic and social development in central western New South Wales, and in particular: a. the provision of health, education and cultural facilities,

b. the reasons for population decline or growth in different areas,

c. the adequacy of transport and road infrastructure,

d. ways to encourage development of local enterprises and the potential of the region overall,

e. the comparative level of government business activity located within the region,

f. methodologies for local government to collectively cooperate to achieve increased infrastructure funding and economic growth,

Précis

This report seeks commendation of the Regional Economic Development Strategy to the Board. There is substantial reading to be undertaken and member economic development officers have been engaged in the process to date. Ms Meredith McPherson and Ms Sharon Rabey will present the finished product at GMAC. Advice is provided regarding the State Standing Committee into regional development in Central NSW. An update is also provided on the Skills Round Table and the Digital Switch Over Officer initiatives of RDA Central west. For advice on the previous resolve of the Board and GMAC, please see the action list under “Matters in Progress.”


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g. any other factor restricting economic and social development in central western New South Wales Members of the Committee

The Hon Rick Colless MLC The Nationals (Chair)

The Hon Mick Veitch MLC Australian Labor Party (Deputy Chair)

The Hon Paul Green MLC Christian Democratic Party

The Hon Charlie Lynn MLC Liberal Party

The Hon Dr Peter Phelps MLC Liberal Party

The Hon Steve Whan MLC Australian Labor Party

Centroc representatives have attended sessions in Sydney and Parkes. The report from 3 November session is Parkes has been circulated and feedback has been received from Upper Lachlan which has been provided back to the Standing Committee.

Skills Round Table The Central West education, skills and industry roundtable will be held in Orange on 22 February 2012.

The aim is to bring together participants from across the education skills and industry communities. Together they will discuss issues facing their sectors in the Central West and begin to plan for the future.

• Together roundtable participants will identify the current and future regional skill needs.

• Together participants will learn more about the education, skills and employment trends for the Central West Region.

• Together they will facilitate the development of a regional education, skills and employment plan and whole-of-government approach to linking industry needs with education and training.

More details and invitations will be sent out in the coming weeks, however if you require more information or wish to register your interest then please contact Danica at Regional Development Australia Central West (02) 6369 1600 or [email protected]

Digital Switch Over Officer Engaged Through Regional Development Australia

Rob Dunkley, Digital Switchover Liaison Officer, would like the opportunity to discuss with Council officers the feasibility of conducting information events at towns in member local government area to promote the Digital Switchover. The Analog TV services being turned off 5th June 2012, with some areas prior to this date. Rob is available to provide this information to councils and to assist with providing information to the community. Rob’s contact direct is 0408 455833 or [email protected] or for technical assistance contact 1800 201013.

Murray Darling Basin Plan and the RDACW RDACW is continuing consultation around the Murray Darling Basin Plan in relation to projects that can provide solutions in assisting industry, community and environment

mailto:[email protected]

mailto:[email protected]


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manage with less water availability. The consultation is around the 15 projects submitted to the Federal Department of Regional Australia last year.

Regional Economic Development Strategy Invest Central NSW is a project funded by Centroc, the NSW Department of Industry & Investment and Regional Development Australia -Central West to develop a package of regional economic data and information based on industry, business, infrastructure and lifestyle on a LGA by LGA basis for the Central NSW region. The Steering Committee comprises the following stakeholders: Sharon Rabey - (RDACW) Meredith Macpherson - (RDACW) Jenny Bennett - (Centroc) Edward Frater - (I&I) Gretchen Armitage - (EDO Forum) Mike Foster - (EDO Forum)

Progress Ms Meredith Macpherson provides the following advice: The AEC Group have delivered final versions of documents that comprise the deliverables of the Invest Central NSW project being the:

Central West & Centroc Regional Economic Profile

Central West & Centroc Opportunities Assessment

Investment Profile Central NSW, inclusive of the LGA Fact Sheets/Profiles for 16 LGAs

The Economic Data Management System (EDMS) has been uploaded onto the RDA Central West (RDACW) website with AEC scheduled to provide training to RDACW staff on the updating of data in late February. The site is now available for access at www.rdacentralwest.org.au and can be linked to the Centroc website. RDACW is currently reviewing its website configuration to ensure the data management system sits more comfortably on the site and to better profile the LGA Fact Sheets. At its meeting 13 December 2011 the Regional Development Australia- Central West Committee adopted the Invest Central NSW profile and acknowledged the contribution of the funding partners in the project development. The Executive Officer has subsequently written to Centroc and the NSW Department of Trade and Investment seeking final payment in accordance with the terms and conditions of the funding agreements. Copies of final versions of the documents are attached and available for download on the RDACW and Centroc websites at www.rdacentralwest.org.au and www.centroc.com.au. It is important to note that the Invest Central NSW profile comprises “living documents” that will be updated by RDACW in consultation with the twelve Central West LGAs. The additional four LGAs in the Centroc region will be provided with their profile in a format that can be updated and will also have access to the data management system on the RDACW website.

http://www.rdacentralwest.org.au/

http://www.rdacentralwest.org.au/

http://www.centroc.com.au/


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RDACW will continue to work with Centroc in providing current economic data to Local Government and the region. Where to Now? RDACW is currently negotiating dates with Michael Campbell from the AEC Group to deliver two workshops, one in the east and one in the west of the region. The aim will be to launch the Invest Central NSW documents and provide advice on how to use the materials that have been developed. More details will follow. In the meantime the body of work is commended to GMAC for commendation to the Board. Sharon Rabey and Meredith McPherson will present the work to GMAC for commendation to the Board.

Recommendation/s That GMAC 1. commend the body of work in the Regional Economic Development Strategy to the

Board and 2. note the balance of the report

Attachment/s:

22 9 November 2011 Correspondence from the Hon. Rick Colless MLC Chair Parliament NSW

23 24 January 2012 Correspondence from Ms Sharon Rabey re Regional Economic profile Invest Central

NSW

24 Central West and Centroc Regional Economic Profile

25 Central West and Centroc Regional Opportunity Assessment

26 Investment Profile Central NSW


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7g HR and Training Report

Report by Kate Barker dated 21/12/2011

Section 2 Regional co-operation and resource sharing

Objective 2B Develop a more sustainable and productive workforce by encouraging continual learning and by sharing knowledge and experience across the region via the activities of the HR Managers Group (HRMG)

Subject Regional HR & Training Report

Sponsoring General Manager

Mr David Sherley

Management Plan actions 2011/2012 1. Define measurable improvement in operational efficiency of council due to HR initiatives/activities 2. Align HR initiatives with goals of Council & Senior Management 3. Increase influence of HRMG by addressing HR issues common to the region, with a coordinated, regional

approach 4. Ensure policies and procedures assist employees develop a career path, while fostering positive staff

relationships to improve operational efficiencies 5. Build positive, sustainable relationships with unions and associated organisations to assist in the attainment

of councils desired objectives 6. Act as a central coordination point for joint training 7. Develop and maintain internal and external clients in government and private sector for sale of training 8. Be proactive in the identification of training needs to assist the development of staff 9. Identify and seek funding and income related to training initiatives 10. Identify and promote the engagement of local, regional training providers to develop and expand the

regional training industry 11. Increase educational opportunities related to local government by involvement with regional educational

institutions

HR Team Update The Centroc HR Team met in Orange on 29 November. The minutes from this meeting are attached. The Team undertook a planning session to determine their goals for 2012, which include:

Workforce Planning

Review of the Centroc Training & Budget Planner and the Learning & Development Handbook

Review of the induction process

Précis This report provides an update on activities of the training service, specifically:

HR Team Update

Take Your Daughter to Work Day

Social Media and iPad training

Update on Online Training

Water Trainer and Assessment Network This report recommends that GMAC note the HR and Training Report.


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Policy and Procedure Development around attraction and retention of staff

Scoping of the Skills Shortages issue to be progressed in 2013. A workforce planning workshop has been requested to occur in conjunction with the HR Team meeting in February to assist councils in the development of their plans. The Team agreed to revisit the Centroc Training and Budget Planner with a view for all member councils to use the tool to inform their 2012-2013 training plan. Once training plans are complete, members are encouraged to forward them to the Centroc Training Service to assist in the development of the 2012 training calendar. Elections were held for the Chair and Secretary roles for 2012 and are as follows: Chair – Rhonda Milgate (Parkes Shire Council) Deputy Chair – Colleen Staines (Lachlan Shire Council) Secretary – Kate Barker (Centroc) Assistant Secretary – Leanne Hughes (Cowra Shire Council)

Take Your Daughter to Work Day Councils have provided advice that they may be undertaking TYWTWD at another time.

Social Media and iPad Training Following the success of the Social Media 101 course that was run in Orange in July, the Centroc Training Service will be coordinating this course again along with Social Media 102 in March 2012. Social Media 102 is a ‘how to’ workshop which will teach participants how to set up Facebook, Twitter, YouTube and Linked In. The Training Service has received requests from a number of councils to run training in iPads for Councillors and Senior Management. This training will be run in conjunction with the Social Media training in March.

Update on Online Training Centroc is currently seeking cost-based data from Young Shire Council to help inform the report to councils regarding participation in the regional purchase of an online learning product. The report will be sent via the HR Team in due course.

Water Trainer and Assessment Network (WTAN) Kate Barker attended the WTAN in Dubbo on 20 October. Minutes to this meeting are available on request. The WTAN has received funding by NSW Department of Education and Communities to develop the training, assessment and mentoring skills of managers, supervisors and team leaders working in the water industry. The training consists of an Enterprise Trainer and Assessor Skills set – 5 units of the 10 unit Certificate IV in Training and Assessment. The workshops will commence in February 2012. WTAN received the following registrations for Centroc member councils

Parkes Shire Council x 2


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Central Tablelands Water x 2

Cowra x 1 The Commissioner for Vocational Training has recently announced that a Certificate II in Water Operations will become available as a school based traineeship in NSW. There are a small number of unit that cannot be undertaken by the trainee due to OHS concerns. Government Skills Australia (GSA) In conjunction with the WTAN meeting, Government Skills Australia (GSA) ran their Phase 1 Consultation for the National Certification Project for Operators of Potable Water Treatment Plants. The meeting was attended by water employees from Parkes, Orange, Bathurst and Dubbo Councils, as well as TAFE Western and Skillset. The Australian Government’s National Water Skills Strategy contains an initiative that aims to address the problem that no nationally agreed minimum skills and training standards currently exist for operators of potable water treatment facilities. Currently, with the exception of Victoria, operators of potable water treatment plants in Australia are not required to meet any minimum standards of qualification, competency level, licence or certification, which is inconsistent with best practice across the industrialised world in the water sector. In recognition of the importance of water treatment operators’ competence in the production of safe drinking water the National Water Commission (NWC) has commissioned the development of a National Certification Framework for potable water treatment plant operators. Combined feedback from workshops will form the evidence base for a draft certification framework to be developed by 31 December 2011. The draft framework will then be subject to further consultation during January/February 2012. The framework and all reporting requirements will be complete by 31 March 2012. The full discussion paper is attached to this report.

Recommendation/s That GMAC note the HR and Training Report

Attachment/s:

27 29 November 2011 HR Team Minutes 28 National Certification Project for Operators of Potable Water Treatment Facilities Discussion Paper 29 NSW Water Trainer and Assessor Network Newsletter


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7h OH&S Risk Management


Section 2 Regional Cooperation & Resource Sharing

Objective 2A Cooperate on Occupational Health and Safety matters and Risk Management to ensure Centroc compliance with relevant legislation

Subject OHS and Risk Management

Sponsoring General Manager Mr Paul Devery Management Plan actions 2011/2012 1. Facilitate strategic networking between OHS and risk management professionals of Centroc member

Councils 2. Share knowledge, expertise and resources relevant to OHS and risk management 3. Review changes in legislation to determine Council’s responsibilities and obligations 4. Establish a common approach to OHS and risk management systems/policies within Councils where

applicable 5. Source cost effective training using Centroc training coordinator

OHS/Risk Management Team Update The Centroc OHS/Risk Management Team met in Orange on 6 December. Minutes to this meeting are attached. Elections were held for the Chair and Secretary roles for 2012 and are as follows: Chair – Charmaine Richey (Orange City Council) Deputy Chair – John Starr (Bathurst Regional Council) Secretary – David Kidd (Cabonne Council) Assistant Secretary – Sally Hall (Lithgow City Council) CouncilSafe representatives – Bryson Rees (Wellington Council) and David Kidd Sponsoring General Manager At a recent meeting of a sub-committee of the OHS/Risk Management Group on 13 December, the topic of the change of Chair was discussed. It is noted that at its meeting of 3

Précis This report provides an update on activities of the Centroc OHS/Risk Management Team, specifically:

OHS/Risk Management Team

Changes to Load Shifting Licences The report

commends each Centroc member council to nominate a representative to be the contact for the load shifting sub-committee

seeks determination regarding the sponsoring General manager where the OHS team have identified Mr Paul Devery continue in the role and

requests that GMAC choose between two options for load shifting licensing and training


Reports

February 2011, GMAC resolved to nominate the General Manager of the council employing the Chair of the OHS/Risk Management Group as the Sponsoring General Manager of the group. However, the OHS/Risk Group would like GMAC to consider supporting the continuation of Paul Devery as Sponsoring General Manager for the group for the next two years in line with the term to be served by new Chair, Charmaine Richey of Orange City Council.

Changes to Load Shifting Plant Licences Advice provided by WorkCover on 30 November states:

The new work health and safety laws come into effect in NSW on 1 January 2012. They will harmonise work health and safety requirements across Australia, including licensing activities. To transition to the new laws, from 30 September 2011, operators in NSW no longer need a certificate of competency to operate the following load shifting items of plant:

front end loader (LL)

front end loader/backhoe (LB)

front end loader of the skid steer type (LS)

excavator (LE) However, employers (or controllers of the plant) must ensure that the operators have received adequate information and training, and/or are supervised, so that any risks to health and safety are minimised.

Employers and operators of these items of plant must have written evidence of receiving training and being competent to operate the plant unsupervised. Evidence can be a statement of training from a Registered Training Organisation (RTO), or a certificate of competency for the above classes issued to the holder prior to 30 September 2011. Information, instruction, training and supervision The amount of information, instruction, training and/or supervision required should take into account the complexity of the tasks, the operator’s current skills and ability, and other workers on site. Ongoing training should be provided to maintain the operator’s competency level and ensure new workers are able to work safely. Training can be formal or informal, or a combination of both. Formal training includes completing a nationally recognised course delivered by a registered training organisation for a specific type of plant, or training at an industry training school. Informal training includes on-the-job training delivered or supervised by a competent person, or in-house job-specific training that involves the plant and hazards associated with the plant. To determine the level of supervision an operator requires, employers (or controllers) should take into account their experience and competency, the risks associated with the tasks and conditions on the worksite. WorkCover recommends that a person who is inexperienced should operate load shifting plant under the supervision of a competent person. Operator competency The employer (or controller) must ensure the operator is competent to do their job safely. To assist determine an operator’s competency, appropriate training or experience could include that they:

hold a previous certificate of competency issued by a regulator, such as WorkCover

hold a statement of attainment or other nationally recognised qualification for the type of plant they will be operating

have completed training at an industry training school, or hold an industry competency card for the relevant item of plant

have been trained on-the-job by an experienced and competent person

demonstrate experience and competency, which can be verified by a previous employer

The employer (or controller) must also assess that an operator’s current level of competency

is appropriate for the complexity of the work and the conditions of the worksite.


Reports

An operator‘s competency, and the level of information, instruction, training and/or supervision they require, should be reviewed regularly to ensure the safety of workers and others in the workplace. Other requirements The controller of the load shifting machine must ensure that any hazards are identified, assessed and controlled, and that others are advised of the hazards and control measures. The operator must be at least 18 years of age and be able to communicate to a level necessary to perform their duties safely. They must follow safe work practices and take action to prevent any person being placed at risk by the use of the plant – e.g. traffic management plans, barriers.

A sub-committee has been formed with members from the OHS/Risk Management Group and the HR Team to oversee the implementation of a new licencing scheme. The sub-committee met in Orange on 13 December to begin the scoping process of preferred options. Harvey Nicholson has contacted OROC councils seeking advice regarding any decisions that have been made regarding future of load shifting training. Replies from OROC councils are attached to this report. Members of the sub-committee have requested that GMAC commend each Centroc member council to nominate a representative to be involved in the process. These representatives would not be required to sit on the sub-committee unless directed by Council, they would simply be a point of contact for the sub-committee should further information be required. The group discussed LGSA’s role in assisting councils to implement the changes, and expressed concern at their current lack of involvement in the process. The group resolved to write a letter to Adam Dansie from the LGSA seeking their position on this matter. The letter is an attachment to this report. Letters are also to be sent to mines in the Orange and Lithgow LGAs in early 2012 requesting information on how they will be implementing the changes in their industry, and whether they would be willing to undertake training collaboratively with Centroc councils to ensure all operators in Local Government are trained to an equal standard to those in the mining sector. It was also suggested that Centroc contact councils within the OROC, RIVROC and REROC regions to determine whether they would be interested in working collectively with Centroc councils in carrying out this training. The sub-committee would like GMAC to consider the following options for future training in load shifting plant. Members of the OHS/Risk Management Group have been asked to populate a list of operators who will require training in the next twelve to twenty four months. This information will be used to inform the following options. Option 1 – Fee for Service Centroc undertakes an Expression of Interest (EoI) process to find a suitable Registered Training Organisation (RTO) to conduct training on-site in line with the national training package, and issuing successful participants with a statement of training or similar. It is suggested that two EoI’s be run; one to include the four load shifting machines, and another to also include training in Digging, Rigging, Scaffolding, Elevated Working Platforms and Forklift. Option 2 – External Assessor Member councils would each be required to purchase training and assessment materials for the potential operator to complete, and then use an external contractor to assess the practical component on-site. The external contractor may be an RTO or an operator with a minimum Cert IV Training and Assessment and a certain level of experience.


Reports

Conclusion The OHS/Risk Management Group has decided that the two options mentioned above are preferred, rather than training conducted in-house by an existing employee. Based on the information provided, it is requested that GMAC determine which option is most suitable for Centroc member councils.

Recommendation/s That GMAC 1. commend each Centroc member council to nominate a representative to be the contact for

the load shifting sub-committee 2. note the balance of the OHS/Risk Management report

For Determination That GMAC 1. determine a new Sponsoring General Manager for the OHS/Risk Management Group 2. determine which is the preferred option for future load shifting training

Attachment/s:

30 5 December 2011 Chairpersons Report by Harvey Nicholson 31 6 December 2011 OHS/Risk Management Group AGM Minutes 32 6 December 2011 OHS/Risk Management Group Minutes 33 19 December 2011 Correspondence to Adam Dansie Local Government and Shires Association re Load Shifting

Training 34 30 November 2011 Correspondence from Cobar Shire HR Officer re load shifting arrangements 35 1 December 2011 Correspondence from Gilgandra Shire Risk Management Officer re load shifting arrangements 36 6 December 2011 Correspondence from Warrumbungle Shire Work Safety Officer re Load Shifting Certificate


Reports

Précis This report provides an update on the current status of the Supply Management Team, specifically:

Regional Contracts

Supply Team update Advice regarding the electricity contract will be tabled as a confidential report. The report is provided for noting

7i Supply Management Team Report

Report by Kate Barker and Jennifer Bennett dated 21/12/11

Section 2 Regional Co-operation and resource sharing

Objective 2E Achieve cost savings and improve supply arrangements

Subject Supply Report

Sponsoring General Manager Mr George Cowan Management Plan actions 2011/2012 1. Provide networking opportunities for purchasing staff. 2. Provide a forum for suppliers to showcase products & services. 3. Achieve savings through joint procurement of goods and services 4. Generate income through rebates. 5. Facilitate professional development and training of Council purchasing staff. 6. Encourage use of the latest technology for communication and purchasing functions 7. Provide a forum for facilitating inter-regional cooperation and sharing of knowledge, expertise and resources

Regional Contracts Centroc currently has 3 regional contracts that are in varying stages. Updates on each can be found below. Fuel All councils have now signed with their preferred supplier of fuel. The contract prices are effective from 1 July. Road Signs Most councils have responded with status updates to the progress of the regional road signs contract. The table below outlines where each council is up to and with preferred supplier they have chosen. The contract prices are effective from 1 October. Once councils have agreed to accept a supplier and the contracts have been signed Council will be able to benefit from the tendered prices.

Council Centroc received notice of

Council's acceptance of successful tenderer

Council signed contract with successful tenderer

Bathurst Artcraft and RMS

Blayney RMS yes


Reports

Boorowa

Cabonne Artcraft and RMS

Cowra Artcraft and RMS

Forbes RMS yes

Harden Not participating

Lachlan Artcraft and RMS

Lithgow Artcraft and RMS

Oberon Artcraft and RMS

Orange Not participating

Parkes RMS

Upper Lachlan RMS

Weddin

Wellington Artcraft and RMS

Young RMS

Bitumen Emulsion A memo was sent to General Managers on 30 November informing them of the extension of the existing contract for bitumen emulsion with Boral Asphalt to 28 February 2012. This is necessary to ensure there is sufficient time for councils to sign the new contract for the supply and delivery of bitumen emulsion. Delays were experienced with the process for the new contract as the preferred supplier, Boral Asphalt, requested changes be made to the draft contract. Centroc entered into negotiations with Boral Asphalt and Council’s insurer Jardine Lloyd Thompson (JLT) to ensure both parties agree to the changes. Centroc received advice from Gareth Carpenter from JLT on 24 November 2011 confirming that the suggested changes to the contract will not jeopardise the liability insurances in place on Councils’ behalf. Proforma reports and the revised draft contract have been sent to Supply Team members.

Supply Team Update The Supply Team met in Orange on 7 December. The minutes for these meetings are attached and agendas are available on request. At the meeting the Team undertook a planning session to determine the activities in 2012. A number of options for regional contracts were discussed, including water meters, water and sewer fittings, tree lopping and traffic control services. These options will be progressed when Lee Chapman returns in late March. Sponsoring General Manger At its meeting on 3 November GMAC resolved to nominate George Cowan from Lachlan Shire Council as the new sponsoring General Manager of the Supply Team.

Recommendation/s


Reports

That GMAC note Supply Management Team report Attachment/s:

37 Supply Team Minutes 26 October 2011 38 Supply Team Minutes 7 December 2011


Reports

Précis This report provides an update on activities of the Screen Central NSW and Western Sydney project, specifically:

Regional Screen Service Provider Contract

Filming activities in the region. This report is provided for noting.

7j Screen Central NSW and Western Sydney


Section 2 Film and Television

Objective 2G Deliver an economic benefit to the region with the establishment of a Film and TV Production Liaison Service

Subject Screen Central NSW and Western Sydney

Sponsoring General Manager Mr Garry Styles Management Plan actions 2011/2012 1. Position, market and promote Central NSW as a destination for Film and TV 2. Maintain regional website 3. Maintain and grow photographic database to standard in the Film and TV Industry

Regional Screen Service Provider Contract Launch The official announcement of the Regional Screen Service Provider funding project was announced by Screen NSW at the Screen Producers Association of Australia (SPAA) conference in Sydney on 13 November. Paul Begg attended the conference as the Screen Central NSW and Western Sydney representative, and a full report forms an attachment to this report. The launch of the Screen Central NSW and Western Sydney project is scheduled to be held in Bathurst on Tuesday 21 February. Formal invitations will be sent to councils early in the New Year. Steering Committee The Screen Central NSW and Western Sydney Steering Committee met in Orange on 22 November. Minutes to this meeting are attached. The Steering Committee has two new members; Paul Page from Penrith City Council and Merryn Spencer from Parramatta City Council. Industry representatives still to be invited to join the Steering Committee include Department of Education, Western Sydney University and WSROC. These representatives will be pursued in the New Year. Website At the EDO Forum held in Cowra on 9 November, the website was unveiled to the Film Contact Officers in the region. The overall response towards the new website was positive, with FCOs providing suggested ideas for improvement, including locations to focus on seasonality, a resources page specifically for FCOs and an events age. The FCOs have been asked to review the current images on the website and provide advice to Centroc regarding any new locations that should be included.


Reports

Industry Events As part of the Screen NSW contract, Screen Central is required to run a number of industry development and networking events. On 30 November Charles Sturt University Bathurst Campus hosted a Transmedia Skills Development Workshop facilitated by Metro Screen. The workshop taught participants about how to use different media platforms to not simply retell the same story, but utilise all or several of these platforms to communicate different elements of the same story. The group of 15 participants ranged from University and TAFE students to film makers and producers. Other events currently scheduled include:

1. Crowd-funding event – 10 February, Blue Mountains 2. Screen Central NSW and Western Sydney Launch – 21 February, Bathurst 3. Three other industry events to be held in Western Sydney in 2012.

Filming Activities in the Region

Recommendation/s That GMAC note the Screen Central NSW and Western Sydney report.

Attachment/s:

39 22 November 2011 Screen Central NSW Steering Committee Minutes 40 SPAA Conference report by Paul Begg

0

1

2

3

4

5

6

July August September October November December

Enquiries

Productions


Reports – Précis

Précis This report provides an update on the current status of the Compliance and Cost Savings Program, specifically:

Internal Audit

E21 - Desktop Electricity Review This report is provided for noting.

7k Compliance and Cost Savings Report

Report by Kate Barker and Jennifer Bennett dated 21/12/11


Objective 2F Compliance and Cost Savings

Subject Compliance and Cost Savings Program Update

Sponsoring General Manager Mr John Bell and Ms Carissa Bywater Management Plan actions 2011/2012 1. Prepare regional information for re-letting of electricity contract 2. Let contracts in road signs and bitumen and as advised by supply and engineering teams 3. Monitor fuel contract 4. Progress cost savings in electricity 5. Review internal audit program 6. Trial products and roll out as required and within policy 7. Monitor LGP contracts

An update of Flycke, Regional Telephony Audit and Corporate Express will be provided in an upcoming GMAC report once Lee Chapman returns from maternity leave in March.

Internal Audit

Andrew Eacott has provided the following advice: Lithgow, Mid Western and Oberon Councils

For the 3 councils we have completed the fieldwork for a review of their asset management and provided the draft reports. Management responses yet to be provided.

Some audits identified in the Strategic Audit plan for 2011 & 2012 have not yet been performed. IAB will be contacting the Councils to schedule these audits at a suitable time for the councils.

Cowra, Young and Boorowa and Harden Councils

Procurement and inventory reviews for all 4 councils have been completed and reports complete.

IAB attended the Audit Risk Committee meeting for all 4 councils in late October, 2011.



Reports

Central Tablelands Water (CTW), Blayney and Cabonne Councils

Field work associated with the review of Procurement, Contracts and Projects Management at CTW and BSC has been completed; draft reports are in preparation.

Field work associated with the review of Limestone Quarry Operations nominated by CSC as the initial audit review has also been completed; draft report is in preparation.

Preliminary outcomes have been discussed (generally), and broadly agreed, with senior managements of all three clients.


Upper Lachlan Council

The Governance/Legislative Compliance review is to be scheduled to commence when Council has appointed an officer to assist develop and maintain the system.


Forbes Council

IAB has completed reviews of procurement / caravan park operations and issued reports. Management responses have been provided and these reports will soon be finalized.

IAB attended the inaugural Forbes ARC meeting in early December and will be attending the next meeting in early February.


Lachlan Council

IAB has completed the fieldwork for first review of procurement and issued reports. Management responses for this review are yet to be provided.

A proposal for a BCP review has been prepared and submitted to Council and we await formal approval to proceed.


Parkes Council

IAB has provided audit assistance and guidance for a Procurement & Inventory Review completed in late October. The draft has been finalized by the Governance & Corporate Planning Manager and issued in late November. Action Plans have been produced and the report is waiting finalization.


Reports

Desktop Electricity Review

Comparison between e21 and Planet Footprint A report is currently under development and will be provided in due course. The heads of consideration for the report are

Comparative costs

Benefits of each program

In accordance with direction provided at the GMAC meeting on 3 November, a meeting is being scheduled between Derrick Hines and General Managers from Bathurst, Parkes and Orange Councils once all GM’s are back from leave to progress cost savings found through the e21 desktop electricity review program.

Recommendation/s That GMAC note the Compliance and Cost Savings Report

Attachment/s:

Nil


Reports – Précis

Précis This report provides an update on the progress of the Regional IT Mangers Team. The report is provided for noting.

7l Regional IT Managers Team Report



Objective 2H Scope potential benefits from collaboration in IT

Subject Update on Regional IT Team

Sponsoring General Manager Mr Roger Bailey Management Plan actions 2011/2012 1. Engage stakeholder IT staff in scoping activity 2. Provide advice to GMAC 3. Progress as directed

Regional IT Managers Meeting The Regional IT Team met in Cowra on 13 December. Minutes to this meeting are attached. The Team took part in a planning session to determine the activities of the group for 2012. Training opportunities were identified in the following areas:

Shadow Protect

VMWare

vMotion

Security around mobile devices such as iPads

Contract/Project Management. These options will be progressed through the Centroc Training Service in early 2012. Training on disaster recovery plans was held in conjunction with the IT Team meeting, with participants learning about Continuous Data Protection, Automated Computer Deployment and a Sneak Preview of Windows Server 8. The workshop was attended by Bathurst, Parkes, Lithgow, Blayney, Young and Cowra Shire Councils.

Recommendation/s That GMAC note the Regional IT Managers Team report. Attachment/s:

41 December 2011 IT Team Minutes .


Reports – Précis

7m Planning Report



Objective 2F Deliver regional benefit from collaboration in planning

Subject Planning update

Sponsoring General Managers Mr G Styles, Mr P Devery and Mr D Sherley Management Plan actions 2011/2012 To be scoped by the sponsoring General Managers with program advice to be provided.

NSW 2021 Members will recall that a plan for regional NSW is being developed to complement the Metroplan and form a plan for all of NSW. Please note that the boundaries for the development of the plan have been changed and are now as follows where advice on population has been deleted. Also included on the website is advice regarding infrastructure development and a one page goal statement.

Précis This report provides advice on the development of the planning function for Centroc. Some initial scoping on this work has been undertaken. Also provided is the Centroc response to the White Paper on the planning reforms. Members should note a plan for Central NSW similar to that of the Metroplan is slated for delivery at the end of 2012 where this process is being managed by the Department of Premier and Cabinet (DPC) notably Ross O’Shea. It anticipates consultation with stakeholders in Central NSW in its development where the base line report is at: http://www.2021.nsw.gov.au/sites/default/files/pdf/NSW2021-BASELINE.pdf Regarding the Planning Reforms, a response is due 17 February. A response will be provided in line with the submission provided 4 November. Regarding Destination 2036, a response is anticipated by the due date of 15 February noting that the Action Plan is generally reflective of the event in Dubbo. The report recommends GMAC

note that a response to the Department of Planning and Infrastructure on the planning reforms issues paper will be provided by the due date

note that a response to the Department of Local Government on the Destination 2036 will be provided by the due date

through the Executive advocate to ensure a substantive role for local government in the development of the plan for Central NSW that will form part of the State Plan 2021


Reports


Reports

A circular outlining the program was provided by the Department of Local Government 28 November. Each plan will include:

The vision for the future of the region

Issues and ideas raised by the community

Regional Priorities – around 10 actionable initiatives for the NSW Government to improve outcomes in the region

Links with existing regional government strategies and initiatives

Delivery mechanisms including regional delivery partnerships. The action plans will be informed by:

Local Government Community Strategic Plans or other community plans

Regional Development Australia Plans

An online community forum currently running at: www.haveyoursay.nsw.gov.au/nsw2021

Community and stakeholder consultation on the draft plans which will occur in the first half of 2012.

A diagram below describes the process:


Reports

Discussion with Mr O’Shea who currently has responsibility for all of NSW west of the divide suggests that the process to date has included his take on the priorities of the region from a review of strategic work including the Centroc Management Plan and the RDACW plans. A subcommittee of cabinet will review his advice concurrent with consultation in the community to occur in the first quarter of this year. No date has been confirmed at this stage. Beyond this it is unclear as to what the process will be where Mr O’Shea has suggested to the subcommittee that a steering committee including Centroc membership be the way forward for the actual plan development. It is commended that advocacy be undertaken to maximize the engagement with local government as soon as possible.

Responding to the White Paper on the planning reforms. A Centroc response to inform the White Paper on planning reforms was submitted on the due date, 4 November. The issues paper has been released and is available on the website at http://www.planningreview.nsw.gov.au/LinkClick.aspx?fileticket=Dk6jTOrc-u4%3d&tabid=117 or by request. The issues paper is 119 pages long and includes over 200 questions to be addressed. A response is due by midnight 17 February. This will be co-ordinated through the sponsoring General Managers and be provided under the hand of the Chair.

Destination 2036 The Draft Action Plan for Destination 2036has been provided and a response is due 15 February. A response will be developed by the Planning General Managers and be provided under the hand of the Chair. It is suggested that the general direction of the response be to note that the Plan is generally reflective of the event at Dubbo.

http://www.planningreview.nsw.gov.au/LinkClick.aspx?fileticket=Dk6jTOrc-u4%3d&tabid=117


Reports

Recommendation/s That GMAC 1. note that a response to the Department of Planning and Infrastructure on the planning

reforms issues paper will be provided by the due date; 2. note that a response to the Department of Local Government on the Destination 2036 will be

provided by the due date’ 3. through the Executive advocate to ensure a substantive role for local government in the

development of the plan for Central NSW that will form part of the State Plan 2021 and 4. note the balance of the report Attachment/s:

42 Premier and Cabinet Circular to councils NSW 2021 – A plan to make NSW number one and Localising NSW 2021 43 Premier and Cabinet Circular to councils Release of the draft Destination 2036 Action Plan

44 6 December 2011 Destination 2036 re Draft Action Plan

45 Destination 2036 Draft Action Plan


Reports – Précis

7n Communications Report



Objective 2n Deliver regional benefit from collaboration in communications

Subject Introductory report

Sponsoring General Managers Mr G Fleming, Mr P Vlatko and Ms T Manns Management Plan actions 2011/2012 To be scoped by the sponsoring General Managers with program advice to be provided

Background

The development of a Communications Strategy & Sub-Committee was proposed as a result of the strategic process seeking advice from General Managers regarding priorities for programming. As with all Centroc projects, sponsoring General Managers were sought and Mr G Fleming, Mr P Vlatko and Ms T Manns volunteered assistance. The assistance of Cabonne’s Communications & Media Officer, Dale Jones, has also been enlisted noting Dale has over 30 years experience in metropolitan and country print media, as well as local government. Discussions to date have identified a range of issues including:

Need

Purpose

Roles

Who is/are our market/s?

Survey of Councils to ascertain state of play and interest

Council’s buy-in

Staff skill-sets

Précis This report provides advice regarding the communications initiative. A strategy has been developed which includes the deliverables of

a pro-forma policy for members

training in social media

the development of advocacy collateral for members around the needs for

sustainability in local government


Reports

Communication mediums including:

o Print o TV o Radio o Website o Social media (facebook, twitter, blogs etc) o Community notices o Newsletters

Need for communication strategies at Centroc and Council level?

Assistance available for Councils

Templates

In response, Centroc held a Social Media/Communications workshop on 20 July 2011. Feedback from this workshop informed the following strategy. A meeting 12 September between the sponsoring General Managers, Mr D Jones and Ms J Bennett developed the following plan for 2011/2012.

Communication Plan for Centroc Aims of the Centroc Communications Initiative To support the growth of credibility of local government in Central NSW. To provide support to member Councils in communication.

Objectives Member Councils will

be provided with an effective communications strategy relevant to their own needs

have access to communications training

be provided with collateral supporting key messages around local government punching

above its weight

have access to advice from a regional team of communications personnel from member

Councils

be informed regarding opportunities in social media

be informed about the feasibility of a regional approach using social media to support HR

and growing our own workforce

Stage 1 Actions

Toolkits/templates – regional communications policy template

Training – especially in social media – managing the media

Collateral – critical facts about local govt punching above its weight for all elected

representatives in the region

Pull together media/PR employees to support each other through an informal

network – a meeting of them and the three GMs with a view to regional programming

Investigate the feasibility of a regional social media resource to support HR and growing our

own


Reports

Action Timing Responsibility Funding KPI/Update Template policy approved Board

Nov 2011 Jenny Within existing budget

Policy approved by November

Council adopted policy Advice to be provided back to Centroc for strategic purposes to identify future programming

April 2012

Proforma report – Jenny Council resolution followed up by Centroc staff Future planning workshop informed by policy advice from members

Within existing budget

Proforma policy circulated last quarter 2011 #Councils adopting the policy Feedback from members

Facts Collateral May 2012 Jenny Advocacy budget

Produced on time to member satisfaction within budget

3 training courses in comms offered

June 2012

Kate Training budget # Attendees and feedback from them

GMAC presentation Advice provided as to date by GMAC Feb 2012

From a Council with capability. Graeme to identify.

Within existing resource

Presentation held. Member feedback.

Investigate the feasibility of a regional social media resource to support HR in promoting career in local government and growing our own future employees

June 2012

Park this for further discussion

Pull together media/PR employees to support each other through an informal network – a meeting of them and the three GMs with a view to regional programming

April Dale Within existing resource

Meeting held. Response attendees. Report GMAC

Governance of program Sponsoring General Managers to meet on, an as needs basis via webex.

Recommendation/s That GMAC note the communications report Attachment/s: Nil


Reports

7o Constitution Report


Section 2 Regional Cooperation and Resource Sharing

Objective Amendment change

Subject Constitution Report from AGM 25 November 2011

As you are aware at the AGM members resolved to amend the Centroc Constitution to help facilitate the signing of the nomination forms. Changes may be made to the constitution as follows: 5.5 Amendments This Constitution may be altered from time to time within thirty days notice by a resolution passed at a meeting of the Organisation by a vote equivalent to three-fourths the number of members entitled to vote, provided that the majority of member Councils are represented by at least one delegate. Advice was provided in writing to members 1 December. This advice is attached. The amendment as follows: 3.3 The Executive 1). ---- 2) Nominations of candidates for election as office-bearers of the Organisation:

a) Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

b) Must be delivered to the secretary of the Organisation at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

c) Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc with seven days’ notice.

To 3.3 The Executive 1) ----- 2) Nominations of candidates for election as office-bearers of the Organisation:

a. Must be made in writing signed by 2 members of the Organisation and accompanied by the written consent of the candidate.

b. Must be delivered to the secretary of the Organisation before the annual general meeting. c. Casual vacancies can be appointed at any time of a properly constituted meeting of Centroc

with seven days’ notice.

Recommendation/s That GMAC commend the constitutional change as outlined above to the Board

Attachment/s: 46 1 December 2011 Correspondence to all Centroc General Managers re Constitution change


Reports – Précis

7p Centroc Management Plan for 2012/2013

Report by Jennifer Bennett and dated 24/01/12

Section 2

Objective 2I Maintain an active and effective Management Plan, which sets out the direction and activities of Centroc.

Reported by Ms Jennifer Bennett and Ms Carissa Bywater

Subject Policy and constitutional matters

Sponsoring General Manager Carissa Bywater

Précis Centroc reviews its management plan annually typically to progress incremental improvement to services being delivered for the lowest possible outlay. Given the rate cap increase for the year is 3.6% the fee increase is set to be similar. Of note for the next financial year is advice regarding funding the Centroc Water Utilities Alliance and the Sustainability Program. Other changes as directed by the Management Planning session of the Board in May 2011 and advised in the report to the Board 25 November are also included. The Management Plan for the year with budget and fees is provided showing on average a doubling of fees for members. This is significant and is accounted for primarily by both the CWUA and sustainability programming. Should General Managers resolve to adopt the Management Plan and budget as provided it is suggested that a report by provided for members to consider engagement in the two new programs. This report

Provides advice regarding the Centroc Water Utilities Alliance including its three year action plan and budget from 2012/2013 onward seeking direction regarding fee structuring (for example on a straight per-connection basis or some flat fee plus connection basis)

Provides advice regarding the sustainability program

Provides advice on changes to programming for the 2012/2013 management plan

Provides advice regarding the budget and fees

In this context, the report recommends General Managers commend to the Board the Management Plan for adoption.


Reports

New initiative for 2012/2013 – The Centroc Water Utilities Alliance (CWUA). Background General Managers will be aware that significant work has been undertaken by the Centroc Water Utilities Alliance in developing a plan that showcases local government as the agency of choice for delivering secure and quality water supplies to the communities of Central NSW. This work has been undertaken to both improve water supply and sewer services for members and to produce a demonstrable case against the ongoing COAG position that water utilities should be amalgamated. To date the Centroc Water Utilities Alliance has been funded through a flat $3000 levy from all members as well as using grant funding. The focus has been in securing 100% Best Practice for all members where costs for procuring these strategies regionally is much less than procuring them on an individual basis. General Managers should note that Water Quality Plans are becoming mandatory and the group is investigating ways to tackle this regionally at reduced costs as well as delivering the ongoing renewal of the balance of best practice to ensure currency for best value. The program has attracted over $150,000 of grants. Successes to date include:

Secured funding to procure the “Carbon Plus” project aimed at limiting the carbon footprint of

the Regional Water Security Study;

Created working groups and sub-committees;

Received recognition from the Productivity Commission where the model is referenced as

appropriate for regional NSW

Developed a first round of funding and an Action Plan for 2 years of activity;

Near completed are the following three Best Practice Plans:

1. Regional Integrated Water Cycle Management Plan;

2. Regional Demand Management Strategy and

3. Regional Drought Management Plan;

Completed a Training Mentoring Workforce Resource Sharing and Procurement Plan and a

linkage paper between this and a similar Plan developed by the Lower Macquarie Water Utilities

Alliance. These plans provide advice on programming for both workforce support and surety as

well as collective procurement to reduce costs.

Given the CWUA has now been operational for 18 months, a review of the existing program with a view to a three year forward plan was developed by the CWUA members and the Directors of the Centroc region responsible for infrastructure provision at two planning sessions in the fourth quarter of 2011. It references the recent strategic work undertaken and will be reviewed regularly as further strategic work is approved by the Centroc Board. Please find the plan attached where the aims and objectives are as follows: Aim: Secure and quality water supplies and sewage services to grow Central NSW to 2059 and beyond. Objectives: To effectively

1. deliver cost savings and other efficiencies;


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2. grow staff skills and ensure workforce are adequately trained for compliance based service

delivery;

3. support members in assuring sustainable workforce;

4. promote Local Government as the agency of choice delivering water utilities management in

regional NSW and further afield;

5. advise the Centroc Board regarding Water Utilities Management;

6. achieve full compliance with Best Practice requirements;

7. implement Regional Best Practice strategies and

8. promote the CWUA as an example of Councils working collaboratively

Work has been undertaken by the alliance regarding resourcing and its costs for supporting this plan. More detailed advice and an update on the current program is in the Infrastructure Report. Harden has resolved to not be part of this project and Wellington would be included for free as they already pay to be part of the Lower Macquarie Group and have agreed to take on a liaison role between the two entities. Where the significant emphasis on the group is on water supply rather than sewer, numbers of connections for water on an lga by lga basis are as follows. It is suggested here that a flat fee of $2000/council be charged for sewer. A per connection fee could also be levied here. CTW would not be charged for sewer. General Managers may wish to take a different approach for advice to the Board on charging using some other combination of flat fee, connections and or capitation.

Council Connections Suggested Fees*

Bathurst Regional Council 14,680 $24020

Blayney Shire Council 0 $2000

Boorowa Council 620 $2910

Cabonne Council 1,150 $3725

Cowra Shire Council 5,250 $9925

Forbes Shire Council 3,640 $7460

Lachlan Shire Council 2,820 $6230

Lithgow City Council 8,030 $14045

Oberon Council 1,390 $4085

Orange City Council 16,130 $26195

Parkes Shire Council 5,580 $9370

Upper Lachlan Shire Council 1,930 $4855

Weddin Shire Council 0 $2000

Young Shire Council 4,360 $8540

Central Tablelands Water** 5,300 $7950

Total 70,880 $133,310 *Formula for fees = water supply connections x $1.5 plus a flat $2000 for sewer per Council (except CWA)

General Managers will note that some of the activities outlined by the CWUA in the attached plan can be delivered by existing Centroc resource. However, added resource will be required to project manage the significant number of other activities. The CWUA suggest a FTE would be required to manage the program. While an engineer with Local Government Water Utility experience would be ideal, this may be expensive and difficult to find and the team have therefore suggested that good project management skills are most critical to the initiative.


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Funding of $133,310 would provide sufficient monies to resource a staff member based on advice from existing programs. There may be a little left over depending on the cost of the resource for use for advocacy purposes, for example the preparation of submissions to defend local government’s position that they are the agent of choice for delivering secure and quality water supplies in Central NSW. Funding for this program would be coming from the water and sewer fund which is not rate capped. Directors and engineers of the region with this responsibility are highly supportive of this program which they themselves have developed. Please speak to responsible staff regarding the program.

Future funding of Centroc’s Environmental Sustainability Program in the non-grant period Background Centroc has been running a successful sustainability program for the past 4 years. During this time the initial work and building of momentum in the region has been funded by grants from the NSW Environmental Trust’s Urban Sustainability Program. In the past 4 years Centroc’s program has bought $1.2 million in grant funding to the region. Centroc and its staff have received awards for the quality of the work undertaken. Key highlights of programming to date include:

2010 Summit – Recharging the Mount

Distribution of over 2000 Grow Your Own Compost Kits

2009 Compost Ball

Quarterly issues of the Centroc Regional Weather Report

Creation of the Shiny Halo Blog and the planting of over 1000 trees across the region

2010 That's a Good Idea! Mentoring Program being so successful it is being funded by the

NSW Environmental Trust to run across NSW in 2011

Support for Energise Central NSW in Cowra and Forbes Alternative Energy Expo

Capacity building workshops and training of over 50 staff

Creation of a regional climate risk register (to be presented to February GMAC)

Business Sustainability Forums across the region with over 100 businesses attending

Future Priority Action Consultation with members and discussion at GMAC has highlighted the need for support across council operations in the first 12 months of the position being funded by Centroc (after all grant funding has been expended):

1. Development of a Regional Sustainability Action Plan that links together existing plans to clarify priority areas for action.

2. Development of 3-4 regional grant ready projects based on the outcomes of the Regional Sustainability Plan in partnership with members.

3. Support Councils with their plans to implement sustainability and renewable energy infrastructure through technical advice, possible cost savings through coordinated regional activity and community engagement programming.

4. Build understanding in the region of the Carbon Price and Low Carbon Economy and the opportunities that it creates for Central NSW.

5. Support the development of a Regional Environmental Compliance network. 6. Continued support of staff and councils on issues around sustainability and climate change.


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In the first 12 months (if working full time on regional projects) this position would produce the following outcomes and outputs:

A Regional Sustainability Action Plan (SAP) and liaise with all member councils

Three or four grant ready project briefs based on the Regional Sustainability Action Plan.

Support councils with advice on renewable energy technology and provide coordination of any regional procurement opportunities.

Provide on-going advice to councils on the regional opportunities associated with the Carbon Price and Low Carbon Future.

Have held at least 1 Regional Environmental Compliance Officers network meeting.

Continued production of the Weather Report and quarterly updates on the progress of the Carbon Price and relevant programs.

The Centroc funded program would generate a number of significant benefits to the region and include:

The Regional Sustainability Action Plan that would allow Centroc to highlight and act on regional priorities and ensuring readiness for grant opportunities (if completed by a consultant these plans cost approximately $75,000 or more).

Further support from Centroc around energy savings, technical and cost saving advice on renewable energy which would be relevant to the environment, cost savings and infrastructure team programming. Information support around the carbon price and low carbon programming proposed by the Federal Government will have a similar benefit of being grant ready, technically aware and able to implement a coordinated response to grant or other funding opportunities.

Development of 3-4 well developed project briefs meeting regional priorities for sustainability that are ready for grant applications and/or advocacy opportunities.

Support and network of regional environmental compliance staff to help them keep up to date with changes to legislation but also on issues such as dealing with the public and conflict resolution. This coordinated approach would result in consistency and possible regional efficiencies being made on the complex issue of environmental compliance.

Continued support for capacity building of Centroc staff around sustainability. Current programming has supported presentations around quadruple bottom line reporting, sustainable procurement, and change management. This level of capacity building and targeted networking would be continued along with support for further activity following on from the Sustainability Charter and the current climate risk work.

Board Resolution At the end of 2012 the grant funding support Centroc receives from the NSW Environmental Trust will come to an end and Centroc has been exploring options for continuing the Sustainability program beyond this date through review and consultation with members. GMAC have considered reports from Centroc on this matter for the past six months and the resolution from the Board’s discussions at the November 25 2011 meeting were as follows:

That the Centroc Board 1. draft correspondence to members outlining the commitments for Option 3 to the future

of the Sustainability Program 2. commend a capitation fee approach to funding arrangements for Options 3 for

sustainability programming, noting that investigations for Option 4 are continuing. Mr P Vlatko/Mr R Bailey


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Options for Funding the Program Centroc provided 5 options to GMAC for consideration. While Options 3 and 4 were resolved to be progressed, requests have been made for a ‘do and charge model’ to be investigated and advice on this option are also provided. Advice on other options is available on request or from previous reports. Options 3 and 4 are: Option 3: That Centroc councils fund this position for 12 months at 5 days a week to develop and work on some of the proposed program activities such as a Centroc Environmental Sustainability Strategy and new regional networks. Option 4: That Centroc approach other organisations with a sustainability agenda across the region to see if there is an opportunity to share this position across organisations with a similar goal. This approach would require strong negotiation and a clear agreement on outcomes. Cost variable depending on cost share but up to $57,500 for a 50% share. Centroc has commenced discussions with both of the Catchment Management Authorities regarding opportunities supporting Option 4. Investigations into Option 4 have expanded to include a Do and Charge model for Sustainability Programming in the region by acting in a similar manner to an internal consultant when the need arises within individual councils or across an alliance or group of councils wanting the same work. Councils would effectively be able to ‘hire’ the Centroc staff to provide support at critical stages of project planning, implementation or finalisation. These projects would be discrete packages of work that can be completed in the time agreed between council and Centroc. This option would work in conjunction with Option 3 and work to reduce the costs to the region of supporting a sustainability program as all funds raised through do and charge project work would be quarantined to offset sustainability program costs the following year.

Financial Considerations At this stage it should be noted that the funds being discussed below would only need to be held by councils and not committed for expenditure until such time as current Centroc funding is fully expended. Climate Adaptation is the current grant program and Centroc has received an extension until November 2012. Further efforts to gain funding will be pursued as opportunities arise. Progressing the Board resolution of 25 November 2011 that Centroc to completely fund the position and activities outlined above, please note that this funding commitment will only commence once all grant funding has been expended which will be in December 2012. Advice is provided on the anticipated funding for a twelve month period. This model does not include in the first 12 months partners to share funding of the position where efforts in this regard are being progressed, see further advice below.

Sustainability Programs Manager, car, office etc $115,000/annum Program activities $10,000 for the first 12 months. (Weather Report, printing of Regional Sustainability Action Plan)

These costs would be borne by members via a $2,000 per member plus capitatation as recommended by the Centroc Board in November:


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Population % Flat Rate Per Capita Total Fee 50%

COUNCIL

Orange 37,009 18.83 2,000 16,808 18,808.00 9,404

Bathurst 37,542 19.10 2,000 17,050 19,050.06 9,525

Lithgow 20,650 10.51 2,000 9,378 11,378.40 5,689

Parkes 14,846 7.55 2,000 6,742 8,742.46 4,371

Cowra 13,025 6.63 2,000 5,915 7,915.43 3,958

Cabonne 12,907 6.57 2,000 5,862 7,861.84 3,931

Forbes 9,755 4.96 2,000 4,430 6,430.33 3,215

Wellington 8,406 4.28 2,000 3,818 5,817.67 2,909

Lachlan 6,927 3.52 2,000 3,146 5,145.96 2,573

Blayney 6,891 3.51 2,000 3,130 5,129.61 2,565

Oberon 5,260 2.68 2,000 2,389 4,388.88 2,194

Weddin 3,793 1.93 2,000 1,723 3,722.63 1,861

Young 12,488 6.35 2,000 5,672 7,671.55 3,836

Upper Lachlan 7,053 3.59 2,000 3,203 5,203.19 2,602

TOTALS 196,552 100.00 28,000 89,266 117,266.00 58,633

Harden - operational fee (85%) 2,000 1,122 3,121.69 1,561

Boorowa - operational fee (85%) 2,000 612 2,612.17 1,306

Central Tablelands Water 2,000 0 2,000.00 1,000

TOTAL 34,000 91,000 125,000 62,500

Option 4 Investigations into this option are continuing and this option would provide Centroc with a shared funding outcome. Please note that if the Climate Adaptation program extension is successful, funding by members and the partner would only commence in November 2012 and the implications for the 2012-2013 year budget are reduced. Centroc is proposing either a 25% or 50% cost sharing model. The costs with an external partner could be summarised as: In a 25% share model Centroc would be responsible for 75% of the costs:

Sustainability Programs Manager $86,250/annum ($5,390/member) Program activities $10,000 for the first 12 months. (Weather Report, printing of Regional Sustainability Action Plan)

In a 50% share model Centroc would be responsible for 50% of the costs

Sustainability Programs Manager $57,500/annum ($3,594/member) Program activities $10,000 for the first 12 months. (Weather Report, printing of Regional Sustainability Action Plan)

Do and Charge: Based on an annual operating cost of $115,000 for salaries and on-costs (excluding any material costs which council would cover for their individual projects) the costs for Centroc to provide an internal consultant type role to councils or collaborations of councils is provided in the table below. Councils will be able to request support in blocks of hours, days or weeks. A breakdown of costs is provided below – please note that these costs are all inclusive of on-costs:

Weekly: $2,211

Daily: $442

Hourly: $59


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As advised above, members will be asked to keep in hand these monies as the maximum amount they would to expend for the 2012 where further efforts will be undertaken regarding grant funding, shared resourcing and ‘do and charge.’ Other changes to the management plan Background In its meeting of 25 November 2011 the Board resolved a report that the Centroc Management Plan f0r 2012.2013: 1. references the Management Plan session held by the Board in May of this year

2. references the work being undertaken by the Australian Centre for Excellence in Local

Government (ACELG) and the Department of Local Government that may direct future

opportunity for members through Centroc;

3. includes a review of the Compliance and Cost Savings Program as it will have completed its third

year;

4. includes a synthesis of the Integrated Planning and Reporting work being undertaken by

members both across Local Government in Centroc and with State and Federal agencies, the

Plan for the Central West and the State Plan. In this synthesis include the development of

processes with other levels of government that:

improve communication;

reduce duplication;

simplify reporting and access to each other’s information and

maximize opportunity;

5. includes advice on fee for service for programming outside the scope of the management plan

Item 1 - referencing the Management Plan session held by the Board in May of this year The Management Planning Session resolved to pursue a regional plan. This is being delivered by that State and Centroc will engage in this process. Reference to the engagement is made under the Centroc “Planning” function. The advice from the session will inform engagement in the plan and the Centroc “Planning” function. Other direction from the Planning Session in May and where they are included in the Management Plan 2012/2013 are as follows.

Item Where to find it in the Management Plan

1.Transport - Create as a separate heading – instead of using Infrastructure. 1a.Include Bells Line of Expressway in this heading. 1b.Develop a strategic plan for Transport.

Road.

Rail.

Airports – consider regional plan for

airports.

1c.Consider if these topics should be separated as individual slices.

1.See new heading for transport 1a.– actioned – Bells Line now deleted as separate priority and listed as under the transport function 1b.Scoping included in the Management Plan 1c.– to be considered as part of 1b


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2.Water – create as a separate heading – instead of using infrastructure 2a.Water management practices – long term – including irrigation. Environmental issues and government service provision issues to be assessed. 2b.Murray Darling Basin Authority plan impacts and programs. 2c.Financing infrastructure for water management. 2d.Water and Sewer infrastructure management and ownership.

2.Actioned – see new advocacy priority for Water 2a.See section on Water – scoping to be undertaken. 2b.Included under Water 2c.Included under Water 2d. Included under Water

3.Promotions A regional approach to marketing and promotions

Scoping included under the regional development function. Note that the Beyond the Range project delivers on this direction.

4.Sustaining Local Government 4a Funding for infrastructure. 4b.Governance. 4c.Assets management. 4d.Financial management – long term sustainability of local government.

Given Destination 2036 and the discussion in the industry around ROC roles, scoping of this initiative will be undertaken during the Planning Session for General Managers in October of 2012.

5.Regional Development 5a.From the Regional Development Strategy being done with Regional Development Australia – Central West and NSW Dept. Trade and Investment – identify clusters and areas of competitive advantage in each council area and in the Region generally. Cluster analysis to include mining, education, and agriculture and other points of difference, strengths. 5b. Education – strategy for funding. 5c. A specific lobbying plan for CENTROC in short term needed.

5a.See Regional Development 5b.Will be referred to an Executive meeting for further development given that Education as a separate priority has been identified in the past. 5c. See Regional Development

6 Telecommunications 6a. Ensure the policy position of “broader” than Broadband is preserved. 6b. Solutions for towns that will require alternative access needs to be stressed – NBN components assessed re suitability for regions that won’t have fibre to the premises, where satellite etc solutions are needed.

See Telecommunications

7 Health 7a. Consideration of the Federal Government Reform processes – e.g. levels of service and community based health planning and how this will impact on Local Government, funding changes that may impact on funding levels in community services (e.g. HACC). 7b. Workforce issues to be a key consideration. 7c.Ensure the smaller community needs for health servicing are assessed. 7d. Aged care to be a specific issue for consideration.

See Health


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Item 2 - references the work being undertaken by the Australian Centre for Excellence in Local Government (ACELG) and the Department of Local Government that may direct future opportunity for members through Centroc. Please go to the Centroc website to download the ACELG report or contact Centroc staff. The State Government is introducing an agenda of engagement with ROCs which will impact resourcing of Centroc. This is evidenced by the ROC engagement with the Transport Masterplan and the direction provided by the Minister in the Destination 2036 reforms. From the ACELG report: In November 2011 the Minister, Don Page MP, reinforced his support for ROCs, announcing that they will have ‘an expanded and more important role to play in the future of local government’ and stating that ROCs ‘are the primary model through which councils elect to identify, plan, manage and conduct their resource sharing arrangements and their collaborative programs’ (Page 2011). Page asked two questions which are particularly relevant to this audit: ….`how do we capture a new role for regional organisations of councils in legislation?’, and, `what should be the structure and framework of any expanded regional organisations of councils?’ (Page 2011, p. 1).

The Minister also identified what some of these roles could be:

Building member councils’ strategic planning capacity;

Delivering council services on a regional basis;

Delivering shared corporate services on a regional basis;

Providing a regional voice for member councils and their communities;

Procurement of shared assets and resources for productivity and efficiency gains;

Regional training and the regional development of employee skills;

Being a reference point for both State and Federal Government (Page 2011, p. 1). The roles identified by the Minister are similar to those identified in the literature and also nominated by NSW ROCs in the DLG audit. While the majority relate to the collaborative delivery of council services, at least two – ‘providing a regional voice for member councils and their communities’ and ‘being a reference point for both State and Federal Government’ – relate to regional capacity building and management. The Minister’s statement has been reinforced with the release of the Destination 2036: draft Action Plan, prepared by the ISC (NSW DLG 2011c). The ISC comments in the introduction to the draft Action Plan that it ‘does not seek to answer or implement the actions that were suggested at Dubbo. Rather, it provides a pathway and a process for their more detailed consideration’ (NSW DLG 2011c, p. 5). While the release of the draft Action Plan has come too late to influence the direction of this audit or to be considered in detail, it is clear that the ISC’s approach reflects the collaborative nature of local government reform in NSW and also the high level of interest in ROCs. The ISC notes that the draft Action Plan is an ‘opening dialogue’ in a conversation with the sector and that many of the proposals developed at Destination 2036 require further research, consultation and in some cases legislative change. Within this framework the facilitation of greater resource sharing and cooperation between councils has been identified as the first initiative under the Efficient and Effective Service Delivery strategic direction. The draft Action Plan states explicitly that the government sees ROCs as’ a key regional planning, consultation and delivery mechanism for the new State Plan – NSW 2021, as well as other A

regional planning initiatives, such as Regional Transport Plans’ (NSW DLG 2011c, p. 18). The Plan goes further:


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The State Government has indicated that it is keen to work with ROCs on regional planning matters and ROCs are encouraged to leverage off these opportunities and to develop networks within State Government agencies. In this context, the limited capacity of some of the smaller ROCs will need to be considered. Looking forward, there is a need to examine how the role of ROCs can be strengthened in regional strategic planning, tendering and procurement and Local Government service delivery and how the current barriers, including legislative, attitudinal, financial and administrative, can be overcome (NSW DLG 2011c, p. 18). Where Centroc will be engaged in the ongoing reform process the carriage for its oversight is with the “Planning” function. Item 3 - a review of the Compliance and Cost Savings Program as it will have completed its third year See compliance and cost savings Item 4 - a synthesis of the Integrated Planning and Reporting work being undertaken by members both across Local Government in Centroc and with State and Federal agencies, the Plan for the Central West and the State Plan. In this synthesis include the development of processes with other levels of government that:

improve communication;

reduce duplication;

simplify reporting and access to each other’s information and

maximize opportunity;

Scoping is part of the “Planning” function. Item 5 - advice on fee for service for programming outside the scope of the management plan Scoping is included in the “Planning” function

Financial Considerations Please find following the budget which synthesizes the above advice.


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CENTROC BUDGET

Budget Budget Budget

2010/2011

2011/2012 2012/2013

Income

CENTROC Membership Fees 172,000 185,000 191,660

Regional Training Service Fees – Training 22,000 20,000 20,000

Regional Training Service Fees - OH&S & HR 30,500 31,830 32,976

Regional Training Service Fees - Other ROC 9,270 9,550 9,894

Film Central NSW Service Fees 16,000 16,000 16,000

Film Central Other ROC 4,000 3,000 2,000

Best Practice Program TBA 133,310

Sustainability Program Member contributions 62,500

Beyond the Range Member contributions 52,000

$253,770 $265,380 520,340

Environment - NSW Env Trust Climate Adaptation Project 319,160 178,000 186,000

Strengthening Basin Communities - Carbon + 479,100 272,500 0

Screen NSW Funding 20,000

$798,260 $272,500 20,000

Regional Training Service Income 400,000 400,000 400,000

Revolving Savings Fund 30,000 60,000 60,000

$430,000 $460,000 460,000

Bitumen Emulsion Rebate 11,000 12,000 12,000

Road Signs Rebate 26,000 27,000 15,000

Clothing Contract Rebate 2,000 2,000 0

Other rebates from Compliance and Cost Savings project 10,000 20,000 30,000

$49,000 $61,000 57,000

Vehicle lease back EO and TO 6,000 6,000 6,000

Vehicle Lease Back Env and Compliance and Cost Savings 11,330 11,700 9,000

Vehicle Lease Back Best Practice 4,500

Interest 19,000 19,000 21,000

Centroc Summit 21,210 20,000

Member Council contributions to Try A Trade 5,000 5,000 5,000

$41,330 $62,910 65,500

Total Income $1,572,360 $1,121,790 1,122,840


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Expenditure

Executive Officer Costs 111,390 120,000 140,000

Executive Officer Vehicle Costs & Depn 16,057 16,389 15,000

Compliance & Cost Savings Program Manager 116,755 110,108 115,000

Compliance & Cost Savings Program Manager Vehicle Costs 12,875 13,262 13,500

Learning and Organisational Development Manager 116,755 110,108 90,000

Learning and Organisational Development Manager Vehicle costs 12,875 13,262 10,000

Programs Support Officer 48,260 37,600 40,000

Training Service Costs 325,000 320,000 320,000

Finance Officer 30,325 31,175 34,000

Film & TV Project Costs 4,000 4,000 20,000

CWUA Best Practice Program Manager and program costs 1,050 TBA 133,310

Environment - NSW Env Trust Climate Adaptation Project 319,160 178,000 156,000

Env Program 62,000

Strengthening Basin Communities - Carbon + 439,100 232,500 0

Strengthening Basin Communities - Carbon + (Admin) 20,000 20,000 0

Strengthening Basin Communities - Carbon + (Admin Demand Mgt) 20,000 20,000 0

Beyond the Range 52,000

Audit Fees 4,500 4,635 5,000

Bank fees and Sundry costs 2,300 2,300

Depreciation (excl. EO & Compl Cost Sav car) 1,000 1,000 1,000


Computer Software 1,000 1,000 2,000

Internet Cloud 12,000 12,000 10,000

Printing and Stationery 2,000 2,000 2,000

Secretariat Council Support 20,000 20,000 20,000

Sponsorship - Try a Trade 10,000 10,000 10,000

Supply Management Administration 500 2,000

Website Hosting and costs 5,000 5,000 3,000

Total Expenditure 1,649,602 1,143,949 1,150,110

Net Profit/Loss -$77,242 -$22,159 630

Anticipated Surplus at 30 June 2012

132,478

Anticipated Surplus at 30 June 2012

$105,207.68


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CENTROC

MANAGEMENT PLAN 2011-2012

Bathurst Regional Council Blayney Shire Council Boorowa Shire Council Cabonne Council Central Tablelands Water Cowra Shire Council Forbes Shire Council Harden Shire

Lithgow City Council Lachlan Shire Council Oberon Shire Council Orange City Council Parkes Shire Council Weddin Shire Council Wellington Council Upper Lachlan Young Shire


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Vision

Central NSW is recognised as vital to the sustainable future of New South Wales and Australia.

Mission

Centroc is recognised as the lead organisation advocating on agreed regional positions and priorities for the Central NSW

whilst providing a forum for facilitating regional cooperation and sharing of knowledge, expertise and resources;

effectively nurturing sustainable investment and infrastructure development.

Objectives Regional Sustainability - Encourage and nurture suitable investment and infrastructure development throughout the region and support members

in their action to seek from Governments financial assistance, legislative and/or policy changes and additional resources required by the Region. This objective will be delivered by the Board.

Regional Cooperation and Resource Sharing – Contribute to measurable improvement in the operational efficiency and effectiveness of Member Councils through facilitation of the sharing of knowledge, expertise and resources and, where appropriate, the aggregation of demand and buying power. This objective will be delivered by GMAC.


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Priorities for Advocacy (Objective 1) Bells Line of Expressway Infrastructure Environmental Sustainability Health Telecommunications Regional Economic Development Emergent Priorities

Council Operational Improvement Projects (Objective 2) Occupational Health and Safety Regional Training & Human Resources Managers Group Environmental Sustainability Supply Management Film and Television The Compliance Group Best Practice in Water Management IT Communications Planning

Supported Regional Initiatives Netwaste Weight of Loads Central NSW Tourism Economic Development Officers Group Try a Trade

Regional Collaborations Regional Development Australia Central West The Central West Business Chamber The Regional Co-ordination Managers Group Lachlan and Central NSW Catchment Management Authorities Central West Division of General Practitioners


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ORGANISATIONAL AND REPORTING STRUCTURE

BOARD

EXECUTIVE

Reports from first the objective and supported regional initiatives will be received by the Board Operational reports from GMAC will be received by the Board.

GMAC

Executive Officer f/t Itinerant

Reports from first and second objectives will be received by GMAC. Advice for the first objective will be proffered to the Board

Finance Officer 3 days /wk Forbes

Sustainability Programs Manager

(Fully funded by the

State Gov for the first 6 months the member funded) f/t Bathurst

Compliance & Cost Savings

Program Manager f/t

Orange

Learning & Organisational Development Manager f/t

Bathurst

Training and Program Support

Officer and f/t Bathurst

The Chair Council is funded to

provide administrative support -2 day week - Forbes

Centroc Water Utilities Alliance Program Resource Location

TBA


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Strategies for Objective 1 in 2011/2012 to be delivered by lobbying activities of the Board.

STRATEGY ACTION PLAN ACTIVITY TO DATE KPI’s TIMEFRAME RESPONSIBILITY

1A Upgrade and ensure sustainability of transport infrastructure.

1. Support Bells Line Of Expressway Group with a focus on sequestering the corridor

2. Lobby for funding for water supply security.

3. Seek funding and develop programming for the

outcomes of the Centroc Water Security Study.

4. Develop lobbying support information as requested

in the areas of load deficiencies, rail infrastructure

and intermodal facilities. This is to include the

Blayney/Demondrille Line.

5. Provide advocacy material to ensure the policy of

members is being addressed in the ongoing roll out

of the $5m Federal spend on transport studies for

Central NSW

6. Provide regional based engineering advice to the

Board as requested including for submissions.

7. Maintain support for Centroc weight of loads group.

8. Maintain the Centroc Policy for responding to

issues relating to regional services remaining at

Kingsford Smith Airport (KSA)

9. Maintain a watching brief on developments in

regional access to KSA

10. Support the current services to Parkes, Orange and

Bathurst and encourage any future expansion of

Lobbying activity. Lobbying success. Advice provided in a timely manner and relevant $Grant funding #Media releases #Media hits #Meetings with State and Federal agencies Feedback from stakeholders Policy direction at State/Federal/RTA BLE friendly Strategic transport plan approved by the Board

Ongoing Sponsoring GMs: Kent Boyd and Roger Bailey with support from the Infrastructure Group on an as needs basis


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the service.

11. Develop a strategic plan for Transport. a. Road.

b. Rail.

c. Airports – consider regional plan for

airports.

1B Upgrade and ensure sustainability of water infrastructure.

1. Lobby for funding for water supply security. 2. Seek funding and develop programming for the

outcomes of the Centroc Water Security Study. 3. Deliver the CWUA Plan for 2012/2013 where its

objectives are: a. deliver cost savings and other efficiencies;

b. grow staff skills and ensure workforce are

adequately trained for compliance based

service delivery;

c. support members in assuring sustainable

workforce;

d. promote Local Government as the agency of

choice delivering water utilities

management in regional NSW and further

afield;

e. advise the Centroc Board regarding Water

Utilities Management;

f. achieve full compliance with Best Practice

requirements;

g. implement Regional Best Practice strategies

and

h. promote the CWUA as an example of

Councils working collaboratively

4. Provide regional based water engineering advice to the Board as requested. 5. Scope programming in Water management practices –

Lobbying activity. Lobbying success. Scoping of item 5 considered by the Board. Responses on the Murray Darling Basin Plan delivered to the satisfaction of the #media releases #media hits Advice provided to the Board in a timely manner and relevant $Grant funding CWUA Plan for 2012/2013 completed $ Saved

Ongoing Sponsoring GM Mr Kent Boyd CWUA led by Mr A Francis Specific advocacy support to Option F2a – the Centroc Regional Water Security Project including Lake Rowlands and associated infrastructure to be provided by a small team led by Mr T Perry


Reports


long term – including irrigation. Environmental issues and government service provision issues to be assessed. 6. Respond to Murray Darling Basin Authority plan impacts and programs. 7. Advocate to ensure water and sewer infrastructure

management and ownership is retained by Local

Government.

1C Reduce ecological impacts in Central NSW and develop climate change adaptation programming.

1. Finalise “Climate Adaptation” program 2. Finalise Mentoring Program 3. Deliver Regional Summit 4 member Councils have renewable energy implementation plans 5 Liaise with Regional organisations (such as the CMA’s and Central West Business Chamber) and funding entities to seek further regional sustainability projects with a focus on regional sustainability strategic work and renewable energy. 6 Determine specific priority regional environmental policy requirements and progress an environmental advocacy strategy for the region focusing on State and Federal perspectives. 7.Prepare three grant ready initiatives 8. Develop Centroc Sustainability Action Plan

1-4 delivered to member satisfaction

5. Funding received and projects funded.

6. # Policies on Sustainability approved by Board

7. Grant ready initiatives developed

8. Sustainability Action Plan approved by the Board

#Media releases

#Media hits

1-4. Finalised in 2012-13 year. 5. Ongoing 6. Ongoing 7. By June 2013 5. By June 2013

Sponsoring GM Mr Peter Vlatko Team to be made up from member Council areas plus Dubbo.

1D Support the retention and growth of health services across the region.

1. Implement Beyond the Range Project Year 2 2. Support growth of cancer care services in the region. 3. Undertake advocacy for members and the region on an as needs basis. 4. Develop policy and actions responding to the emergent needs of members in health. 5. Consideration of the Federal Government Reform processes – e.g. levels of service and community based health planning and how this will impact on Local Government, funding changes that may impact on funding levels in community services (e.g. HACC). Ensure the smaller community needs for health servicing are assessed.

1. Beyond the Range year implemented – this process to ensure smaller communities service needs are assessed 2. Support for cancer care

and aged services in line

with member expectation

3-5 Members report

satisfaction with these

1. Year program commenced in by June 2013 2-7 Ongoing

Sponsoring GM Ms Carissa Bywater Support from regional Centroc Health Workforce Group. And Centroc Health Workforce Forum. Chair Cr John Farr.


Reports


6. Aged care to be a specific issue for consideration. objectives

#Media releases sent out.

#Media Hits

1E Future proof telecommunications for the region

1 Ensure long term broad band accessibility for the region: 2 Ensure adequate man-power to service the region 3 Improve mobile phone service across the region

1 Ensure long term broad band accessibility for the region:

Conduct delegations, submissions and letter writing to understand ALP approach achieving fibre to the kerb in Central NSW.

Use existing and on-top broadband studies for lobbying purposes with Federal ALP.

*#Media releases sent out via GMs and direct to media #Meetings with State and Federal agencies #meetings in Canberra $for region # premises with Broadband #submissions 2 Retention of Telstra staff 3 Increased mobile coverage

Ongoing with quarterly reports

Sponsoring GM: Mr Garry Styles & staff (Michael Milston) EO

1F Regional Development

1. Review of REDs for next steps in implementation including a. identify clusters and areas of competitive advantage in each council area and in the Region generally. Cluster analysis to include mining, education, and agriculture and other points of difference, strengths. b. a regional approach to marketing and promotions be considered

2. Support location of Weather Station near Dubbo 3. A specific lobbying plan for Centroc in short term.

1. Review completed to member satisfaction

2. On an as needs basis 3. Plan developed

1. By June

2013

2. Ongoing

3. By June

2013

Sponsoring GM Mr Garry Styles Regional project team headed up by RDA

1G Planning Support planning functions of Councils and of Centroc

1. Member status with their LEPs and the possibility of

developing a regional working group to support this

process;

2. Planning reforms – what are the key issues members

are struggling with, for example Native Vegetation

and what can Centroc do to, for example advocate

and

3. REPPs – for example mining

1. Audit completed December 2012 2. #Submissions to Board satisfaction 3. Scoping report considered by the Board May 2013 4. Reports provided to the Board quarterly and #of

1. Dec 2012 2. Ongoing 3.May 2013 4. Ongoing 5. May 2013 6. October 2012 7. May 2013

Sponsoring GMs Mr P Devery Mr D Sherley and Mr G Styles EO Planning Group to be considered


Reports


4. Monitor the Destination 2036 Process and provide

advice to the Board accordingly

5. Sustaining Local Government

a. Funding for infrastructure.

b. Governance.

c. Assets management.

d. Financial management – long term sustainability

of local government.

6. Scope the synthesis of the Integrated Planning and

Reporting work being undertaken by members both

across Local Government in Centroc and with State

and Federal agencies, the Plan for the Central West

and the State Plan. In this synthesis include the

development of processes with other levels of

government that:

a. improve communication;

b. reduce duplication;

c. simplify reporting and access to each other’s

information and

d. maximize opportunity;

7. Provide scoping advice on fee for service for

programming outside the scope of the management

plan

submissions 5. Scoping advice provided May 2013 6. GM Planning Session October 2012 considers a report 7. Advice provided to the Board

1H Education Education to be considered as a priority Report provided to Executive Report considered by the Board on Executive advice

Board consider advice by November 2012

Executive EO

1I Emergent Lobbying Priorities of the Board

Support the region by advocating on emergent issues. Executive EO


Reports

Strategies for Objective 2 in 2011/2012 be delivered by operational activities of GMAC

STRATEGY ACTION PLAN ACTIVITY TO DATE KPIs TIMEFRAME RESPONSIBILITY

2A Cooperate on Occupational Health and Safety matters and Risk Management to ensure Centroc compliance with relevant legislation.

1 Facilitate strategic networking between OH& S and risk management professionals of Centroc member Councils.

2 Share knowledge, expertise and resources relevant to OH & S and risk management.

3 Review changes in legislation to determine Council’s responsibilities and obligations.

4 Establish a common approach to OH & S and Risk Management systems/ policies within Councils where applicable.

5 Source cost effective training using Centroc training coordinator

Risk chase audit results No. claims

Annual review

Sponsoring GM Mr P Devery (Cowra) with support from a GM team for Risk Management project Team –leader Harvey Nichols Centroc support from Ms Kate Barker

2B Develop a more sustainable and productive workforce by encouraging continual learning and by sharing knowledge and experience across the region via the activities of the HR Managers Group (HRMG)

1. Define measurable improvement in operational efficiency of council due to HR initiatives/activities

2. Align HR initiatives with goals of Council & Senior Management.

3. Increase influence of HRMG by addressing HR issues common to the region, with a coordinated, regional approach.

4. Ensure policies and procedures assist employees develop a career path, while fostering positive staff relationships to improve operational efficiencies.

5. Build positive, sustainable relationships with unions and associated organisations to assist in the attainment of councils desired objectives.

$$Turnover $$Activity be members Shared policies on web HR Forum for sharing knowledge Attendance at HR meetings

Annual review Sponsoring GM, David Sherley HRMG Team Leader, David Sharp (Bathurst) Centroc staff responsibility of Ms Kate Barker

2C Provide appropriate, cost effective, timely and accessible training to member councils through the Regional Training Service whilst providing an income stream for Centroc

1. Act as a central coordination point for joint training. 2. Develop and maintain internal and external clients in

government and private sector for sale of training. 3. Be proactive in the identification of training needs to assist with

the skill development of staff. 4. Identify and seek funding and income related to training

initiatives. 5. Identify and promote the engagement of local, regional training

providers to develop and expand the regional training industry. 6. Increase educational opportunities related to local government

#courses coordinated $savings Profit #using service Training need register up to date #local courses on offer #courses in local govt industry in region

Annual Review

Sponsoring GM, David Sherley HRMG Team Leader, David Sharp Regional Training Coordinator, Ms Kate Barker


Reports


by involvement with regional educational institutions $funding

2D. Achieve cost savings and improve established supply arrangements of Councils by cooperating at a regional level on the procurement of goods & services

8. Provide networking opportunities for purchasing staff. 9. Provide a forum for suppliers to showcase products & services. 10. Achieve savings through joint procurement of goods and

services 11. Generate income through rebates. 12. Facilitate professional development and training of

Council purchasing staff. 13. Encourage use of the latest technology for

communication and purchasing functions 14. Provide a forum for facilitating inter-regional

cooperation and sharing of knowledge, expertise and resources

Cost savings Rebates Regional Comparisons Speakers Training conducted

ongoing Sponsoring GM Mr G Cowan, Peter Heffernan (Chair) Facilitated by Ms Lee Chapman

2E. Deliver a regional approach to Compliance and Cost Savings

1. Prepare regional information for re-letting of electricity contract 2. Let contracts in road signs and bitumen and as advised by

supply and engineering teams 3. Monitor fuel contract 4. Progress cost savings in electricity 5. Review internal audit program 6. Trial products and roll out as required and within policy 7. Monitor LGP contracts

$ Savings to members Income from rebates Income into Revolving Cost Savings Fund Feedback from members Feedback from Goods and Service providers Reports to GMAC in on time and of high quality

Quarterly reports to GMAC against management plan.

Sponsoring GMs Ms C Bywater, and Mr J Bell Program implemented by Ms Lee Chapman

2F. Deliver an economic benefit to the region with the establishment of a Film & TV Production Liaison Service

1. Position, market and promote Central NSW as a destination for Film and TV.

2. Maintain regional Website. 3. Maintain and grow photographic database to standard in

the Film & TV Industry. 4. Deliver Screen NSW Contract

# Film Inquiries # Productions in Region Total value of Productions # Hits on website #new images on website and feedback from users re its efficacy $in funding Satisfaction of Screen NSW with program against contract

1-3. Quarterly reports updating activity 4. Reports to Screen NSW receive milestone funding

G.Styles Steering Committee led by AOX EO Tracey Callininan Management support from EO and project time from Ms K Barker with consultant support from Mr P Begg


Reports


2G. Scope potential benefits from collaboration in IT

1. Develop Regional IT Plan and implement 2. Provide advice to GMAC 3. Progress as directed

#stakeholder engaged Quality advice to GMAC

Quarterly reports updating activity

Sponsoring GM Mr R Bailey, Chair Ms Ally Shelton, regional team supported by Ms L Chapman

2H Deliver a regional benefit from collaboration in communications

1. Training in communications for members Councils and staff with a focus on social media 2. year plan to be developed

1. # Courses and attendances 2. Plan approved by the Board by November 2012

1. Ongoing 2. November 2012

Mr G Fleming, Mr P Vlatko and Ms T Manns

2I. Maintain an effective Board

1. Annual review Centroc’s Constitution for consistency and effectiveness.

2. Monitor the performance of the organisation. 3. Adopt annual estimates of revenue and expenditure having

regard for the Management Plan. 4. Review the Management Plan and its contents as required. 5. Make broad policy decisions within the objectives of the

organisation. 6. Maintain administrative processes to ensure the Board,

GMAC and project teams are supported. 7. Maintain administrative processes to ensure Centroc staff

are appropriately equipped. 8. All documents of a legal nature reviewed by appropriate

professionals.

9. Annual audit and report 10. Policy register reviewed annually at the AGM

Feedback from the Board and Executive

Annually

1. EO 2. Board 3. Board 4. GMAC 5. EO and Board 6. EO, Executive and Board 7. EO 8.EO 9. EO 10. EO.

2J. Maintain an active and effective Management Plan, which sets out the direction and activities of Centroc.

1. EO to communicate progress towards the objectives in the Management Plan and the activities of the various Project Teams.

2. GMAC to assess progress towards the strategies within the management plan on a quarterly basis

3. GMAC to conduct an annual strategic planning Forum to review the Centroc Management Plan, for adoption by the Board at the November AGM.

4. Centroc staff to conduct annual consultation with all members to ensure plan’s currency

Progress reports to GMAC and Board Review adopted by Centroc

Quarterly Annually – November

GMAC EO Centroc staff


Reports

CENTROC FEE TOTALS FOR 2012/2013 Excludes GST

CENTROC TRAINING SUSTAINABILITY CENTROC Screencentral Total Fees Comparison

Membership & Training OHS/HR PROGRAM WATER UTILITIES Membership 2012/2013 2011/2012

Administration Split Split ALLIANCE

COUNCIL

Orange 24,851 2,959 4,879 9,404 26,195 1,000 69,288 32,120

Bathurst 25,137 2,934 4,837 9,525 24,020 1,000 67,453 32,321

Lithgow 16,076 1,526 2,516 5,689 14,045 1,000 40,852 20,251

Parkes 12,963 1,246 2,055 4,371 9,370 1,000 31,005 16,631

Cowra 11,986 1,407 2,320 3,958 9,925 1,000 30,596 16,141

Cabonne 11,923 1,526 2,516 3,931 3,725 1,000 24,621 16,390

Forbes 10,232 797 1,314 3,215 7,460 1,000 24,018 12,929

Wellington 9,509 1,204 1,985 2,909 0 1,000 16,607 13,311

Lachlan 8,715 1,475 2,432 2,573 6,230 1,000 22,425 13,277

Blayney 8,696 551 908 2,565 2,000 1,000 15,720 10,864

Oberon 7,821 628 1,034 2,194 4,085 1,000 16,762 10,248

Weddin 7,035 449 741 1,861 2,000 1,000 13,086 9,055

Young 11,698 924 1,524 3,836 8,540 1,000 27,522 14,621

Upper Lachlan 8,783 1,246 2,055 2,602 4,855 1,000 20,541 12,745

Boorowa - operational fee

5,319 492 811 1,306 2,910 1,000 11,838 7,537

Harden - operational fee

5,916 475 783 1,561 0 1,000 9,735 8,043

Central Tablelands water

5,000 161 266 1,000 7,950 0 14,377 5,417

TOTAL 191,660 20,000 32,976 62,500 133,310 16,000 456,446 251,901

For Determination General Managers determine the process and inclusions for the Management Plan for Centroc for 2012/2013

Attachment/s: 47 26 May 2011 Centroc Board Planning Session


Reports

7q Financial Report

Report by Jennifer Bennett & Ann Thomas dated 20/01/12

Section 2 Regional Co-Operation & Resource Sharing

Objective 2H Maintain an effective Board

Subject Financial Report

This report presents the financial accounts at 31 December 2011. The report does not include the Bells Line Expressway Group which is reported separately. This report anticipates a full year deficit of $21,192 against a budgeted deficit of $22,159. There are some unders and overs with the significant items being a reduction in anticipated income from the Training Program, Revolving Cost Savings Fund and the Road Signs rebate. All effort is being undertaken by Centroc staff to offset this reduction in income. This report does not include Centroc staff wages and costs for the second quarter of this financial year to 31 December 2011. Due to the Christmas break host Councils are yet to invoice Centroc. The Compliance and Cost Savings Program Manager, Ms Lee Chapman, is currently on maternity leave and is due to return in March 2012. Boorowa Council elected to become operational members of Centroc for 2011/2012 and as a result was given a 15% discount on their membership and administration fee. Harden Shire Council has continued their operational membership in 2011/2012. Invoices for the first year’s funding of the Beyond the Range Project were sent out to participating Centroc members in November and December 2011. Most members have now paid. Thank you to those members for your prompt payment.

Recommendation/s That GMAC note the financial report

Attachment/s: Nil


Reports

CENTROC FINANCIAL POSITION AS AT 31 DECEMBER 2011

Budget Actual Anticipated

2011/2012 31/12/11 30/6/12

Income

CENTROC Membership Fees 185,000 184,071 184,071

Regional Training Service Fees – Training 20,000 20,000 20,000

Regional Training Service Fees - OH&S & HR 31,830 31,830 31,830

Regional Training Service Fees - Other ROC 9,550 9,550 9,550

Screen Central NSW Service Fees 16,000 16,000 16,000

Screen Central Other ROC 3,000 2,000

Best Practice Program TBA TBA

$265,380 $261,451 $263,451

Strengthening Basin Communities - Carbon + 272,500 232,500

Screen NSW 60,000

272,500 0 292,500

Regional Training Service Income 400,000 194,398 380,000

Revolving Savings Fund 60,000 22,000

Water - Best Practice Management (extra Drought) 4,000 4,000

Beyond the Range 78,000 78,000

$460,000 $276,398 $484,000

Bitumen Emulsion Rebate 12,000 12,000

Road Signs Rebate 27,000 1,849 10,000

Clothing Contract Rebate 2,000 0

Other rebates from Compliance and Cost Savings project 20,000 827 25,000

$61,000 $2,676 $47,000

Vehicle Lease Back EO and TO 6,000 1,708 6,000

Vehicle Lease Back - Compliance & Cost Savings 4,680 318 1,800

Vehicle Lease Back - Climate Adapt 7,020 906 4,000

Profit on Sale of Vehicle - Compliance & Cost Savings 3,052 3,052

Interest 19,000 19,663 26,000


Member Council Reimbursements 5,165 5,165

Member Council contributions to Try A Trade 5,000 5,000

$62,910 $30,812 $72,227

Total Income $1,121,790 $571,337 $1,159,178

Expenditure

Executive Officer Costs 120,000 14,420 120,000

Executive Officer Vehicle Costs & Depn 16,389 4,810 15,000

Compliance & Cost Savings Program Manager 110,108 23,127 75,000

Compliance & Cost Savings Program Manager Vehicle Costs 13,262 2,474 6,000

Training & Program Support Manager 110,108 16,333 95,000

Training & Program Support Manager Vehicle costs 13,262 1,750 8,000

Training Support Officer/Admin Assistant 37,600 9,024 30,000


Reports

Training Service Costs 320,000 179,028 320,000

Finance Officer 31,175 7,786 33,000

Screen Central Project Costs 4,000 1,344 4,000

Screen Central - Screen NSW 50,000

Best Practice Program TBA TBA

Beyond the Range 78,000

Strengthening Basin Communities - Carbon + 232,500 116,134 116,134

Strengthening Basin Communities - Purchasing, Mentoring & Training

34,000 34,000

Strengthening Basin Communities - Carbon + (Admin - EO) 20,000 20,000 20,000

Strengthening Basin Communities - Best Practice Drought Mgt Plan 50,000 50,000

Strengthening Basin Communities - Carbon + (Admin Demand Mgt) 20,000 14,761 20,000

Audit Fees 4,635 4,635

Bank fees and Sundry costs 2,300 1,378 2,300

Depreciation (excl. EO & Compl Cost Sav car) 1,000 1,000


Computer Software 1,000 180 1,000

Internet Cloud 12,000 3,350 12,000

Loss on sale of Vehicle 2,526 2,526

Member Council Expenses – Reimbursed 5,165 5,165

Printing and Stationery 2,000 763 2,000

Secretariat Council Support 20,000 20,000

Sponsorship - Try a Trade 10,000 10,000

Website Hosting and costs 5,000 247 8,000

Total Expenditure $1,143,949 $508,601 $1,180,370

Net Profit/Loss -$22,159 $62,736 -$21,192

Non-Budgeted Items (Carried over & funded from Unaudited Surplus)

Advocacy ($1,642 carried over from 10/11) 15,000 3,491 15,000

Environment - Climate Adapt Project - Env Trust, LCMA, L/Back & Interest

400,124 64,461 400,124

Environment - TAGI Mentoring Program 39,600 17,409 39,600

Environment - TAGI Weather Rpt/Celebrate Sustain 19,140 4,620 19,140

Screen Central nsw (incl website) 20,000 20,000

Screen Central - Screen NSW funding 20,000 17,200 20,000

Health Study ($2,272 carried over from 10/11) 20,000 1,711 20,000

Regional ED Project 8,775 8,775

Revolving Cost Savings Fund 50,000 50,000

Strengthening Basin Communities - Carbon + 33,048 33,048 33,048

Telecommunications Study 20,000 20,000

Water Best Practice - Council contributions 356,147 172,911 356,147

Total Non-Budgeted Expenditure $1,001,834 $314,852 $1,001,834

Net Profit/Loss after Non-Budgeted Expenditure -$1,023,993 -$252,116 -$1,023,026

Surplus at 30 June 2011 $1,153,473

Anticipated Surplus at 30 June 2012 $130,447


Reports

7r Environmental Sustainability Summit

Report by Rachael Young dated 24/01/12


Objective 1A Reduce ecological impacts in Central NSW and develop climate change adaptation programming

Subject Summit 2012

Sponsoring General Manager Peter Vlatko Management Plan actions 2011/2012

1. Implement “Climate Adaptation” program 2. Liaise with Regional Organisations (such as the CMA’s and Central West Business Chamber) and funding entities

to seek further regional sustainability projects with a focus on regional sustainability strategic work and renewable energy.

3. Determine specific priority regional environmental policy requirements and progress an environmental advocacy strategy for the region focusing on State and Federal Perspectives.

4. Provide linkages to other Centroc teams where appropriate to integrate sustainability into Centroc and regional operations.

Summit 2012 Scoping Theme: Summit at the Mount – Charging the Region Location: Mount Panorama Pit Complex – Windradyne Room and Pit Garage Dates: 7-8 November Objectives:

a) provide advocacy opportunities for members with State and Federal Government; b) create local and national media opportunities to help position Central NSW as an innovative region with local government and community leading sustainable action; c) position Central NSW as a proactive supporter and implementer of innovative alternative energy opportunities; d) inspire and inform with best practice examples of village revitalization drawing from international experiences e) explore opportunities arising from a new low carbon ‘Green’ economy Draft Agenda the Summit is being planned as a 1.5 day event

DAY 1 Session

Topic

Morning 9.30-11

Official Opening – Mayor, Welcome to Country Renewable Energy in the Region – what have we been doing and what is to come

Morning Tea 11-11.30

Late Morning 11.30-1pm

Renewable Energy and Energy Efficiency what is happening in other places – update from City of Sydney etc.

Lunch 1 – 2.30

Lunch will be downstairs and there will be a display of high end fuel efficient vehicles, green Santa, activity with school kids

Afternoon 2.30-4.30

Village Revitalisation – what is happening in Australia and overseas. Panel session on how councils can work better with villages

Précis

This report provides a preliminary outline of Centroc’s plans for the 2012 Summit – Charging the Region including themes, an agenda, dates and budget.


Reports

Dinner 6pm onwards

Pre-dinner drinks, Motivational/inspirational dinner speaker, Sultan of Swing (in honour of Paul Toole’s amazing electoral swing)

DAY 2 Session

Topic

Morning 9.30-11

State and Federal Governments and ROC’s how do we work together better

Morning Tea 11-11.30

Late Morning 11.30-12.30

Plenary on emergent issues as a result of the Summit and close

Lunch Summit ends

Preliminary Budget Income Budget

Registration for 100 paid guests $20,000

USP Grant Funding $28,000

Bathurst Regional Council Sponsorship $7,000

TOTAL $55,000

Expenditure

Speaker Costs (accom, travel, fees) $8,000

Audio and catering equipment hire $5,600

Printing (collaborations board, stickers, invites etc) $5,000

Catering for 100 people (1.5 days) $10,600

Photography $1,500

Dinner for 110 people $7,500

Speakers Gifts $200

Venue Decoration $3,000

Venue Hire and Bathurst Regional Council Staff support $7,000

Music Hire $600

Total $49,000

NET PROFIT $6,000

Recommendation/s That GMAC

1. commend the report and proposed actions regarding the Summit for 2012 to the Board 2. note the balance of the report Attachment/s: Nil


Acronyms and Glossary

8 The Centroc acronyms and glossary guide PURPLE ACELG Australian Centre for Excellence in Local Government AEC Australian Electoral Commission AECOM Today, listed on the Fortune 500 as one of America’s largest companies, AECOM's

talented employees – including architects, engineers, designers, planners, scientists and management professionals – now serve clients in approximately 125 countries around the world – the company which undertook the water security and quality report for Infrastructure Australia

BCP Business Continuity Plan BLOR Bells Line of Road BLEG Bells Line Expressway Group – Chaired by Ian Armstrong OAM with funding primarily

from Centroc Councils - go to bleg.com.au for more advice BOD Bathurst/Orange/Dubbo Alliance CANFA Conservation Agricultural & No-till Farming Association Carbon+ Funded by a Strengthening Basin Communities Grant this plan will provide advice on

ways to reduce the carbon impact of the water security study CCT Capital Country Tourism Centroc Central NSW Regional Organisation of Councils CMA Catchment Management Authority CNSWT Central NSW Tourism CPI Consumer Price index CRRSMTP Centroc Regional Resource Sharing, Mentoring and Training Plan – funded under

SBCP and being delivered by the CWUA CRSWP Centroc Regional Water Security Project – Lake Rowlands, associated pipework and

other smaller infrastructure projects also known as Option F2A of the Centroc Water Security Study

CTW Central Tablelands Water CWCMA Central West Catchment Management Authority CWDGP Central West Division of General Practitioners CWFS Central Western Farming Systems – operating out of Condo Ag station and with a

membership of 400 this organisation is partnering with Centroc to deliver the communication strategy for the Carbon+ Plan

CWSS Centroc Water Security Study – Funded 100% by the State Government at $500K this project identifies action that needs to be taken to secure water for Central NSW to 2059.

CWUA Centroc Water Utilities Alliance – formed late 2009 and formally named in 2010, the CWUA is a regional project that has attracted around $100K of grant funding to deliver practice compliance, efficiencies and cost savings across the region

DECCW Department of Environment, Climate Change and Water DEEWR Department of Education, Employment and Workplace Relations DNSW Destination New South Wales DOHA Federal Department of Health and Ageing DPC Department of Premier and Cabinet DTIRIS Department of Trade and Investment, Regional Infrastructure and Services E21 A web based software enabling councils to analyse their consumption and

expenditure on electricity EDO Economic Development Officer EMS Energy & Management Service, owners of e21 EOI Expression of interest ERM Enterprise Risk Management

http://www.google.com.au/url?sa=t&rct=j&q=aec&source=web&cd=1&ved=0CCUQFjAA&url=http%3A%2F%2Fwww.aec.gov.au%2F&ei=s5bATqegKqWriAe-tsn0BA&usg=AFQjCNGOSuuwJpTZMcuo7ObUBmXqMrPC7A



EV Electric Vehicle FCO Film contact officer FTE Full time Equivalent GM General Manager GMAC General Managers Advisory Committee GWAHS Greater Western Area Health Service HCCREMS Hunter & Central Coast Regional Environmental Management Strategy HEMS Helicopter Emergency and Medical Retrieval Services HRMG Human Resources Managers Group I & I Industry and Investment NSW IA Infrastructure Australia IWCM(P) Integrated Water Cycle Management (Plan) – a statutory requirement under best

practice in NSW – Centroc is procuring these and other best practice plans collectively to save members money and provide some regional shared understandings and their efficiencies of both the plans and their implementation

KSA Kingsford Smith Airport LCMA Lachlan Catchment Management Authority LEP Local Environment Plan

LGA Local Government Area LGMA Local Government Managers Australia LGP Local Government Procurement LGSA Local Government and Shires Association LMWUA Lower Macquarie Water Utilities Alliance – Centroc used the LMWUA model for the

CWUA LTO Local Tourism Organisation MDB Murray Darling Basin MLA Mid Lachlan Alliance of Councils – Parkes, Forbes, Weddin and Lachlan MoU Memorandum of Understanding – Centroc has signed these with Lachlan CMA,

Central West CMA, Central West Division of GPs and RDACW. MWH The company which undertook the Water Security Study and is undertaking the

Carbon+ work for the region NAB National Australia Bank NDRA Natural Disaster Relief Assistance Program

NRM Natural Resource Management OROC Orana Regional Organisation of Councils PRIP Priority Region Infrastructure Plan – the engineers of the Centroc Region with $10K

of consultancy support are near completion of a plan that identifies that priorities of the region for infrastructure improvements

RAMROC Riverina and Murray Regional Organisation of Councils RDACW Regional Development Australia Central West RDAF Regional Development Australia Fund – Federal funding for shovel ready project

with demonstrable regional benefit REP Regional Economic Profile REROC Riverina Eastern Regional Organisation of Councils RESAP Regional Environmental Sustainability Action Plan RFS Rural Fire Service RFT Request for Tender RMS Road Management Solutions ROI Return on Investment RTO Regional Tourism Organisation – examples include Capital Country, Blue Mountains

and Central NSW



RTO Regional Training Organisation – requires accreditation – the Centroc Training Service is not at RTO as it concentrates on brokering training rather than providing it

SBCP The Strengthening the Basin Communities Program – Centroc has received $790K to deliver the Carbon+ Plan

Screen NSW Screen NSW is a partner agency of Trade and Investment NSW, with a key role in the creative and economic development of the state

SEROC South Eastern Regional Organisation of Councils SEWPAC Federal Department of Sustainability, the Environment, Water Population and

Climate SIAP Strategic Internal Audit Plans SLA Service Level Agreement SSROC Southern Sydney Regional Organisation of Councils TAFE Tertiary And Further Education TAGI That’s a Good Idea! TNSW Tourism NSW TOR Terms of Reference WBC Wellington/Blayney/Cabonne Alliance WOLG Weight of Loads Group WSROC Western Sydney Regional Organisation of Council WTAN Water Trainer and Assessment Network

Documents

Agenda Centroc GMAC Meeting 2 February 2012dev.centroc.com.au/wp-content/uploads/020212_GMACpaper.pdf · GMAC Members in bold It is advised that the next Centroc GMAC meeting will