Agenda1. Registration for Spring 2017

2. IAP Updates and College Scheduler

3. Winter Session

4. GE and Major Catalog

5. Student Advising, Orientation, and Registration

6. Early Start Debrief

Spring Semester 2017Registration Timeline

Priority: First to Register Associated Students, Inc. Elected Officials Early Entrance Program Students Educational Opportunity Program:

1st Year Students Former Foster Youth

Honors College Students Student Athletes Registered Students with Disabilities Veterans & Dependents

Registration Appointments: Priority vs. Early

Early: First in Their Level Anna Bing Arnold Children's Center

Participating Students Forensics Debate Team Housing Resident Assistants and

Residence Life Coordinators LSAMP Students MORE Students Campus Tour Guides OSD Service Providers University Student Union Student Staff

Distributed over 4 weeks (instead of 2) Start every 30 minutes between 8 AM and 5:30 PM each business day 170 students per appointment start time Students may continue add/drop through deadline:

11:59 PM, Monday, February 6 Late adds accepted with $25 late fee through Friday, February 17

(census)

Registration Appointments

Registration Appointments

Week Mon Tue Wed Thu Fri

110/31Priority GRADPriority UGRD

11/1Priority UGRD

11/2Early GRADGRAD

11/3GRAD

11/4Early Senior

211/7Senior

11/8Senior

11/9Senior

11/10Early Junior

11/11Veterans Day

311/14Junior

11/15Junior

11/16Early Soph

11/17Sophomore

11/18Early Frosh

411/21Frosh

11/23Frosh

11/24Study Day

11/25Thanksgiving

11/26Holiday

1. Pay any tuition and fees not covered by anticipated Spring Semester 2017 financial aid at least three days prior to your registration appointment date and time.

2. Resolve any holds you see in your GET Student Center3. Review your Academic Requirements report in the GET Student Center

and identify the courses you still need to take.4. Enter your course selections in the Schedule Planner and select the classes

with the days and times that work best for you. Add your selected class sections to your Shopping Cart.

5. Confirm your classes. On your assigned date and time, click Finish Enrolling to process your Shopping Cart.

6. View results and resolve any errors.

Registration Steps

Moving Beyond the IAPWhere have all the IAPs gone?

Pop-Ups and Checklist To-Dos are GoneThe checklist items that drove the pop-up reminder and the Student Center To-Do list have been inactivated.They are archived for reference but will no longer appear in the Student Center.

Sun Sets on the “Individualized Advising Plan”

Approved IAPs are ArchivedThe ”Individualized Advisement Plan” link moves into the dropdown box and only appears when the student has an approved plan

Sun Sets on the “Individualized Advising Plan”

Planner Functionality RestoredThe baseline planner is available for students to use. Functionality is limited but it is available for those who wish to use it.

• The Multi-Year Smart Planner will eventually overwrite its contentsIt is not recommended to make it a standard part of the advising process.Think of it as a scratchpad for registration planning.

• What-If report will no longer use “planned” courses

• Transfer, completed, and in-progress courses will still be used• Unit totals will no longer include planned courses

Sun Sets on the “Individualized Advising Plan”

College Scheduler 3.1 featuresReady to activate

Favorite Schedules

Favorite schedules allow students to save and name preferred schedules. Students can save a variety of schedules by clicking a heart icon at the top right of the screen.

When registration opens, students can access all saved schedulesfrom the Favorites Tab to complete enrollment.

College Scheduler 3.1 – Student-side features

Conflict Detection

When no schedules are possible, the software now audits the student’s courses and breaks to determine which entries are conflicting. This alerts the student and provides tips to address the issues, eliminating confusion by explicitly describing the conflict.

College Scheduler 3.1 – Conflict Detection

Class Padding

Class padding allows students to input time needed between classes, making it easier to plan for travel time and breaks between classes.

College Scheduler 3.1 – Class Padding

Advanced Filters

Advanced filters allow users to add or remove filters that apply to course sections. Filter by instructor or section attribute. Useful for quickly finding preferred courses.

College Scheduler 3.1 – Advanced Filters

Unlinked Lab & Lecture Display

The Unlinked Lab & Lecture Display cleans up the results view for linked labs and lectures. Instead of showing every possible combination of lab + lecture, section options for labs and lectures are displayed independently. This provides a much less confusing experience!

College Scheduler 3.1 – Unlinked Lab & Lecture

Search by Section Attribute

The Search by Section Attribute lets students search & filter by “section attributes.” For instance, students can pick all sections that are “Online,” filtering out all others.

College Scheduler 3.1 – Search by section attribute

WalkthroughAdding courses, choosing schedules, using shopping cart

Added courses will display to the right.Click “Back” when done adding courses.

1. Adding Courses

Click “Add Course” to begin adding courses.

2. Adding Breaks

Click “Add Break” to begin adding breaks. You can edit these later.

3. Generate & ViewClick “Generate Schedules” to create a list of Schedules based on the breaks and courses you have added.

Click the “View x” button next to a schedule to view it. You can lock classes and more..

4. Checkout

Click “Send to Shopping Cart” to send your schedule to the ShoppingCart. College Scheduler will then close.

Winter Session

Catalog and Graduation Requirement Rights

TITLE 5: 40401. Election of Regulations

An undergraduate student remaining in attendance in regular sessions at any California State University campus, at any California community college, or any combination of California community colleges and campuses of The California State University may for purposes of meeting graduation requirements elect to meet the requirements in effect at the campus from which the student will graduate either:

1) at the time the student began such attendance, or

2) at the time of entrance to the campus, or

3) at the time of graduation.

*This governs GE and overall degree requirements – not major requirements.

TITLE 5: 40401. Election of Regulations

For purposes of this section “attendance” means attendance in at least one semester or two quarters each calendar year. Absence due to an approved educational leave or for attendance at another accredited institution of higher learning shall not be considered an interruption in attendance, if the absence does not exceed two years.

A campus may require a student changing his or her major or any minor field of study to complete the major or minor requirements in effect at the time of the change.

Transfer Students – Catalog Options

GE catalog options: The year they entered any community college, CSU or UC and maintained continuance attendance

Their first year at Cal State LA

The year they graduate from Cal State LA

MAJOR catalog options: The year they declare their major at Cal State LA (normally the year of admission)

The year they will graduate from Cal State LA

Quiz

Can students elect different GE and Major catalog years? YES!

Can students who do not have continuous enrollment retain

catalog rights to the year they first entered Cal State LA

and/or declared a major?NO!

What if a student does not have continuous enrollment and would like catalog rights other than those to which they are entitled?

Advisors should first work with students to determine why this request is being made and look for alternative solutions (requesting substitutions for discontinued and other courses).

If no alternative solution is available, advisors should consult with their Director of Student Success and Advising and/or their Associate Dean to determine whether it would be appropriate to submit a general academic petition to Undergraduate Studies.

http://www.calstatela.edu/sites/default/files/groups/Undergraduate%20Studies/Forms/petition_template_2016.pdf

SOARStudent Advising, Orientation, and Registration

Debrief and Planning

Student Orientation, Advising and Registration - General Suggestions

Revisit on-line orientation content; coordinate content with information delivered at advising and registration sessions.

Revisit communication plan to improve the likelihood that students will read their emails. Consider including information about email communications in the on-line orientations.

Maximize orientation capacity – sessions were unevenly filled. Some sessions had few students; others had many students.

Schedule sessions and rooms as soon as possible; include Directors of Student Success and Advising in planning the orientation schedule and in scheduling rooms.

Freshmen and Transfer Orientation, Advising and Registration

Create a plan to address the situation of students who were admitted to one major but have since decided upon another major.

Consider mandatory on-line orientation for all transfer students.

Reconsider evening sessions for transfer advising. Critical enrollment services and department offices are open during the day to help solve problems.

Technical and other issues

o Review hold message. Students were confused by informational “hold” – although it is informational only, students think they are unable to register.

o ENGLISH: Revisit pre-requisites for English 1005a. Students who should be in 1010 signed up for ENGL 1005a.

o MATH: Provide every student with a complete list of the Math courses that are appropriate for their level and major.

o MATH AND ENGLISH: Consider changing the numbering of sections reserved for special populations so that the general population will not try to register for closed sections.

Questions? Suggestions?

2016 Early Start Program

Summer 2016 Cal State LA Early Start Program

The Summer 2016 Early Start Program was around 6 ½ weeks in length.

* Students were enrolled In Math and English (both Service and Destination):

1091 in Early Start Math 41/42 (2-week hybrid course):

797 in ESM 41 (Math 920) Placement Exams- Tested: 171 Passed: 43 bumped to 930

294 in ESM 42 (Math 930) Placement Exams- Tested: 76 Passed: 13 bumped to GE

664 in Early Start Math 51/52 (4-week course)

384 in ESM 51 (Math 920) Passed: 307 = 80% bumped to 930

280 in ESM 52 (Math 930) Passed: 240 = 86% advanced to GE

1680 in Early Start English

902 in ESC 21 (2 1/2 – week online course) Enrolled in English 1005a

778 in ESC 31 (6 ½ week course) Enrolled in English 1005a

Steps Taken in 2016 to Improve Early Start:

1) Redesigned the Early Start website to make it more “student friendly,” as well as informative which included three new Early Start videos

2) Established an official Early Start Welcome Center (FYE)

3) Created the Early Start Email Communications Plan to deliver emails in a more

consistent, timely manner

4) Administered Math Placement Exams to eligible Early Start Math students

(41/42) for an additional opportunity to advance

5) Identified those students who needed Early Start but did not enroll, and created

a procedure for them to satisfy the mandatory requirement

Steps Taken and/or in Process to Improve 2017 Early Start:

• Early Start Coordinator/EAP Coordinator will continue to develop a procedure so students are more aware of their EAP status for Early Start, and Freshman Orientation/Registration.

• Review the communications plan to ensure that students receive the appropriate emails early (and earlier) and not too often.

• There were a number of technical issues that impacted the declaration/registration process. The Early Start Planning Committee will begin meeting early to review and implement necessary changes.

Summer 2016 Second Start

• For the first time we were able to identify students who needed Early Start but did not register, and create an additional opportunity: Second Start

Extended Early Start:

• FYE is developing a winter intersession Math 920/30 “Boot Camp” for those freshmen who do not pass fall 2016.

2016 Freshmen Registration:

There was a coordinated effort to review/revise Freshmen Orientation/Registration to help facilitate advisement and

subsequent registration.

Steps Taken and/or in Process to Improve Advising for 2017 Freshmen Registration:

• Continue to review/revise the EAP student status procedure for appropriate advisement for fall English and Math course placement

• Collaborate with the Math Department to develop a procedure to identify the closed math sections to facilitate advisement and reduce registration confusion

• Continue to review/revise the individual score letters for better clarity for advisement purposes

The New SAT Cut Scores for CSU EAP Statuses for the 2016-17 Admission Cycle

Exempt from

EPT/ELM

EAP Conditional

CSU Not Yet Ready

Version New Old New Old New Old

SAT(EBRW)

550 500 510-540 460-490 500 or below 450 or below

SAT Math 570 550 520-560 490-540 510 or below 480 or below

Contact UsTesting/Early StartCALIFORNIA STATE UNIVERSITY, LOS ANGELES5151 State University Drive, Los Angeles, CA 90032

Dr. Suzanne McEvoy

Phone323.343.3160

EmailSMcEvoy@cslanet@calstatela.edu

Webwww.calstatela.edu/testingcenter/early-start-program