AGENDA BOARD OF EDUCATION REGULAR SCHOOL BOARD …greenbrierschools1.weebly.com/uploads/1/1/6/9/11699370/boardboo… · Prior to the administration of any medication to any student

AGENDA

GREENBRIER SCHOOL DISTRICT BOARD OF EDUCATION

REGULAR SCHOOL BOARD MEETING

June 11, 2013

TIME: 6:00 P.M. PLACE: GREENBRIER ADMINISTRATION OFFICE CALL TO ORDER PRAYER PLEDGE OF ALLEGIANCE ACTION

1. Approval of Minutes INFORMATION

2. Administrative Reports ACTION

3. Pay Request 4. Approval for Superintendent to Negotiate for Property

5. Student Handbook Changes for 2013-14

6. Proposed Changes in District Policies 7. Proposed Stipend Additions 8. May Expenditures and Revenue

EXECUTIVE SESSION-PERSONNEL-Under the authority of the A.C.A. Section 25-10-106 ( c ), the Board may enter into closed or executive session for the purpose of personnel.

9. Personnel

BOARD OF EDUCATION GREENBRIER SCHOOL DISTRICT

GREENBRIER, ARKANSAS

AGENDA ITEM NO. 1 DATE: JUNE 11, 2013 SUBJECT APPROVAL OF MINUTES RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Approve the minutes of the previous meeting.

ADMINISTRATIVE RECOMMENDATION:

Approve the minutes as presented.

GREENBRIER SCHOOL DISTRICT BOARD MEETING

May 14, 2013 H=HERE A = ABSENT P = PARTIAL H President, George Roberts H Greg Oaks H Vice President, Carla Fix A Jennifer Hill H Secretary, Randy Goodnight Motion by Randy Goodnight seconded by Carla Fix to approve the minutes of the previous board meetings. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Dr. Lisa Todd presented an instructional update. Susan Jackson presented information on current high school statistics. Brooks Jackson & Dana Vickorson presented a report on the current construction projects of the 10 Classroom Addition at the High School and the High School Media Center Remodel. Mr. Spainhour presented an update on the tennis courts. Kelli Martin presented elementary handbook changes for the 2013-14 school year. John Ashworth presented secondary handbook changes for the 2013-14 school year. Mr. Spainhour presented a proposal to adopt policy changes for the following policies: 4.35- Student Medications 4.35F3 -Glucagon Administration and Carry Consent Form 4.37- Emergency Drills 4.42 - Student Handbook 4.50- Student Acceleration 5.19.2 -Extracurricular Activity Eligibility for Home Schooled Students 5.19.2F-Home Schooled Students’ Letter of Intent to Participate in an Extracurricular Activity 5.21- Advanced Placement 5.22- Concurrent Credit Mr. Spainhour presented information on proposed stipend additions. Motion by Greg Oaks seconded by Randy Goodnight to approve the latest pay request: Nabholz Construction Company $383,729.67-HS 10 Classroom Addition Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None

Motion by Carla Fix seconded by Randy Goodnight to approve school choice resolution & policy as presented. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Motion by Randy Goodnight seconded by Greg Oaks to approve the Act 1599 Contract Disclosure Forms on the following employees as presented: Terrye Dianne Cox Jeff Hart Debra Hogan Teresa Jackson Karen Leding Teresa Moffitt Judy Rodgers Scott Spainhour Marcy Wells Courtney Williams Anna Wolff Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Deanna Glover presented a food service update. Motion by Randy Goodnight seconded by Carla Fix to approve the April expenditures and revenue as presented. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Motion by Carla Fix seconded by Randy Goodnight to renew the following classified employee’s contracts for 2013-2014 as presented. ANTHONY PAMELA

ATKINSON REBECCA

BAKER AUBREY

BARDEN LINDA

BARNES ROSE

BARNETT LEIGH

BARNETT MATTHEW

BENIGHT PATRICIA

BLACKBURN BETTY

BLUE LYDIA

BRADLEY DEANNA

BRADLEY SUSAN

BRAKEBILL JESSICA

BROWN BARBARA

BROWN BARBARA BUS

BURGESS BRADLEY

CAIN LEALA

CAMP M DONNA

CARDIN PAMELA

CARTER JIMMY

CASTANIER CYNTHIA

CHAPMAN CHRISTIE

CHRESTMAN SHARON

CLIFTON DENIUM

COLLIER ROBERT

COOK SHARON

COWGILL BARBARA

COX TERRYE

DAVIDSON ANGELA

DAVIDSON ANGELA BUS

DAVIS MICHAEL

DAY SCOTTY

DAY SCOTTY BUS

DEATON AMANDA

DEATON DEBBIE

DEGOOD DARLA

DEGOOD DARLA BUS

DIXON RAMONA

EDWARDS HAZEL

ESTRADA DEBRA

FASON ANGELA

FULMER MARY

GLOVER DEANNA

GOODMAN VICKI

GOSS JESSIE

GRIDER GINA

GRIFFIN BRITTNEY

HALL CHERYL

HAMMOND EDITH

HARKRIDER JUDY

HARPER DONNA

HARRIS ANITA

HARRIS BRYAN

HARTNESS DONNA

HARTSFIELD JOE

HARTWICK CHERYL

HARTWICK SAMMY

HARTWICK SAMMY BUS

HARTWICK TOMMY

HARTWICK TOMMY BUS

HAVENS WILLIAM

HAVENS WILLIAM BUS

HIBNER LINDA

HIGGS ANGELA

HILLIAN DANIEL

HOGAN DEBRA

HOWARD VICKIE

HUTCHISON SHERYL

INGRAM PATRICIA

JOHNSTON RICHARD

KILPATRICK PEGGY

KIRKPATRICK JEANNE

KIRKPATRICK LEA

LAHMANN CATHERINE

LANGRELL ELIZABETH

LATIMER DARLA

LEDING KAREN

LEWIS LINDA

LOGAN DARRIN

LOGAN DEANNA

LUCE ANTHONY

LUCE ANTHONY BUS

LUCE DIANE

LUCK KAREN

MAGBY DEBRA

MALONE STEPHANIE

MCENTIRE CARIE

MCINERNEY LISA

MCNABB KARLA

MCNEESE ANDREA

MEEK BRETT

METZ SARIE

MOORE JANET

NEW AMY

NEW AMY BUS

NOKES BELINDA

NOKES DEBORA

PALMER KRISTY

PARKER DONNA

PHILLIPS JUDY

PICKARD GAYLA

PORTER GARY

PORTER GARY BUS

RATLIFF GINA

REAMS JENNIFER

REDDEN KATIE

REED BAILEY

REED RANDALL

REED RANDALL BUS

REYNOLDS TERI

REYNOLDS TERI BUS

REYNOLDS TIMMY

REYNOLDS TIMMY BUS

RIMMER J CHRISTINE

RIPPETO CHARLA

ROBBINS REBECCA

RODGERS JUDITH

SHAW AMANDA

SIMPSON NORETTA

SMALLEY DANIEL

SMALLEY DANIEL BUS

SMITH KEIKO

STORIE JULIE

SUBLETT MARION

SUTTERFIELD JIM

TALLEY MANDY

TAPLEY PATRICIA

TAPLEY RANDY

TAYLOR DANA

TAYLOR DANA BUS

THESSING SHARON

THOMPSON ANNETTE

THORNTON MARY

TINDELL DONNA

TURNER SHERRI

VANEVERA PAUL

VERKLER JENNIFER

WALLS AMELIA

WARD PAMELA

WILLIAMS KRISTI

WILLIAMS LATRICIA

WILLIAMS PEGGY

WINEBARGER ANITA

WOODROME JUSTIN

WOODROME PAUL

WOODROME PAUL BUS

WOODROME SHEILA

WOODROME SHEILA BUS

WRIGHTAM SUZANNE

Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None

Motion by Randy Goodnight seconded by Greg Oaks to approve the employment of Jason Miller as Junior High Principal as presented. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Motion by Greg Oaks seconded by Carla Fix to approve the transfer of Brett Meek from JH Assistant Principal to HS Assistant Principal as presented. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Motion by Randy Goodnight seconded by Greg Oaks to approve the maternity leave for Savannah Hurley as presented. Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None Motion by Greg Oaks seconded by Randy Goodnight to approve the following supplemental employees and substitutes as presented. Supplemental Employees Bus Drivers ($9.00 per hour, $25.00 Minimum, $125 Maximum) Deanna Logan (retro May 3, 2013) Kindergarten Screening (Teacher’s Salary Schedule - BSE//0 Exp.) Megan Girdler Cassie Page Substitute Jacquelyn Barrett Bill Hardwick Deanna Logan (retro May 3, 2013) Amanda Mamula Rachel Powell Deanna Robbins Taylor Tucker Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks Voting No: None ADJOURNMENT: 7:45 _________________________________ _________________________________ BOARD PRESIDENT SECRETARY

GREENBRIER SCHOOL DISTRICT SPECIAL SCHOOL BOARD MEETING

May 28, 2013 H=HERE A = ABSENT P = PARTIAL H President, George Roberts H Greg Oaks H Vice President, Carla Fix H Jennifer Hill H Secretary, Randy Goodnight Motion by Greg Oaks seconded by Randy Goodnight to employ the following personnel as presented. Robin Clark-Wooster Assistant Principal (20 additional days for GT Coordinator) Buddy Greeson-JH Dean of Students Kelli Martin- Middle School Principal Tally Mars-Wooster Principal Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks, Jennifer Hill Voting No: None Motion by Randy Goodnight seconded by Jennifer Hill to accept the following resignations as presented. Todd Edwards-effective June 30, 2013 Jeff Hart-end of 2012-13 school year Aaron Jackson-end of the 2012-13 school year Donna Koone-end of 2012-13 school year Suzanne Wrightam-as of August 1, 2013 Voting Aye: George Roberts, Carla Fix, Randy Goodnight, Greg Oaks, Jennifer Hill Voting No: None ________________________________ _________________________________ BOARD PRESIDENT SECRETARY



AGENDA ITEM NO. 2 DATE: JUNE 11, 2013 SUBJECT ADMINISTRATIVE REPORTS RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION INFORMATION

1. Instructional Update-Dr Todd 2. Construction Update



AGENDA ITEM NO. 3 DATE: JUNE 11, 2013 SUBJECT PAY REQUEST RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Nabholz Construction Company $232,218.89-HS 10 Classroom Addition ADMINISTRATIVE RECOMMENDATION After review, discussion, and amendments (if needed) approve the pay requests as presented.



AGENDA ITEM NO. 4 DATE: JUNE 11, 2013 SUBJECT APPROVAL FOR SUPERINTENDENT TO NEGOTIATE FOR

PROPERTY RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION

Mr. Spainhour will present information on the property. The Superintendent would like the authority to negotiate for the property on behalf of the District.

ADMINISTRATIVE RECOMMENDATION Approve the authority to negotiate for property as presented.



AGENDA ITEM NO. 5 DATE: JUNE 11, 2013 SUBJECT STUDENT HANDBOOK CHANGES FOR 2013-14 RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION


Student handbook changes were proposed at the May board meeting. These changes are presented for action this month.

ADMINISTRATIVE RECOMMENDATION Approve the student handbook changes as presented.



AGENDA ITEM NO. 6 DATE: JUNE 11, 2013 SUBJECT PROPOSED CHANGES IN DISTRICT POLICIES RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION


The following policy changes are recommended by the administration in accordance with the Arkansas School Board Association updates. These policies are presented for information at the May board meeting and are presented for action at this month. 4.35- Student Medications 4.35F3 -Glucagon Administration and Carry Consent Form 4.37- Emergency Drills 4.42 - Student Handbook 4.50- Student Acceleration 5.19.2 -Extracurricular Activity Eligibility for Home Schooled Students 5.19.2F-Home Schooled Students’ Letter of Intent to Participate in an Extracurricular Activity 5.21- Advanced Placement 5.22- Concurrent Credit

ADMINISTRATIVE RECOMMENDATION Approve the policy changes as presented.

4.35—STUDENT MEDICATIONS Prior to the administration of any medication to any student under the age of eighteen (18), written parental consent is required. The consent form shall include authorization to administer the medication and relieve the Board and its employees of civil liability for damages or injuries resulting from the administration of medication to students in accordance with this policy. All signed medication consent forms are to be maintained by the school nurse. Unless authorized to self-administer, students are not allowed to carry any medications, including over-the-counter medications or any perceived health remedy not regulated by the US Food and Drug Administration, while at school. The parent or legal guardian shall bring the student’s medication to the school nurse. When medications are brought to the school nurse, the nurse shall document, in the presence of the parent, the quantity of the medication(s). Each person present shall sign a form verifying the quantity of the medication(s). Medications, including those for self-medication, must be in the original container and be properly labeled with the student’s name, the ordering provider’s name, the name of the medication, the dosage, frequency, and instructions for the administration of the medication (including times). Additional information accompanying the medication shall state the purpose for the medication, its possible side effects, and any other pertinent instructions (such as special storage requirements) or warnings. Schedule II medications that are permitted by this policy to be brought to school shall be stored in a double locked cabinet. Students with an individualized health plan (IHP) may be given over-the-counter medications to the extent giving such medications are included in the student's IHP. Students taking Schedule II medications methylphenidate (e.g. Ritalin or closely related medications as determined by the school nurse), dextroamphetamine (Dexedrine), and amphetamine sulfate (e.g. Adderall or closely related medications as determined by the school nurse) shall be allowed to attend school. Students taking Schedule II medications not included in the previous sentence shall be allowed to bring them to school under the provisions of this policy and shall be permitted to attend and participate in classes only to the extent the student's doctor has specifically authorized such attendance and participation. Attendance authorization shall specifically state the degree and potential danger of physical exertion the student is permitted to undertake in the student's classes and extracurricular activities. Without a doctor's written authorization, a student taking Schedule II medications, other than those specifically authorized in this policy, shall not be eligible to attend classes, but shall be eligible for homebound instruction if provided for in their IEP or 504 plans. The district's supervising registered nurse shall be responsible for creating both on campus and off campus procedures for administering medications. Students who have written permission from their parent or guardian and a licensed health care practitioner to self-administer either an asthma inhaler or auto-injectable epinephrine, or both and who have a current consent form on file shall be allowed to carry and self-administer such medication while in school, at an on-site school sponsored activity, while traveling to or from school, or at an off-site school sponsored activity. Students are prohibited from sharing, transferring, or in any way diverting his/her medications to any other person. The fact that a student with a completed consent form on file is allowed to carry an asthma inhaler or auto-injectable epinephrine, or both does not require him/her to have such on his/her person. The parent or guardian of a student who chooses to not carry an asthma inhaler or auto-injectable epinephrine, or both on his/her person shall provide the school with the appropriate medication which shall be immediately available to the student in an emergency.

Students may be administered Glucagon in emergency situations by the school nurse or, in the absence of the school nurse, a trained volunteer school employee designated as a care provider, provided the student has:

1. an IHP developed under Section 504 of the Rehabilitation Act of 1973 which provides for the administration of Glucagon in emergency situations; and

2. a current, valid consent form on file from their parent or guardian. Nonprescription medications may be given to students upon the decision of the principal or the nurse or their designee(s). Such medications must be in the original container, clearly labeled and accompanied by a written authorization form signed by the parents or legal guardians that includes the student’s name, the name of the medication, the dosage, and instructions for the administration of the medication (including times). The school shall not keep outdated medications or any medications past the end of the school year. By this policy, parents are notified that on the last day of school, all medications will be disposed of that are left at the school. Medications not picked up by the parents or legal guardians by the last day of school shall be disposed of by the school nurse in accordance with current law and regulations. Legal References: Ark. State Board of Nursing: School Nurse Roles and Responsibilities

Arkansas Department of Education and Arkansas State Board of Nursing Rules Governing the Administration of Glucagon to Arkansas Public School Students Suffering from Type I Diabetes

A.C.A. § 6-18-707 A.C.A. § 6-18-1005(a)(6)

A.C.A. § 17-87-103 (11) Date Adopted: February 10, 2005 Last Revised: August 2006, June 2012

4.35F3—GLUCAGON ADMINISTRATION AND CARRY CONSENT FORM Student’s Name (Please Print) __________________________________________________________ The school has developed a Section 504 plan acknowledging that my child has been diagnosed as suffering from Type I diabetes. The 504 plan authorizes the school nurse or, in the absence of the nurse, trained volunteer district personnel, to administer Glucagon in an emergency situation to my child. I hereby authorize the school nurse or, in the absence of the nurse, trained volunteer district personnel designated as care providers, to administer Glucagon to my child in an emergency situation. Glucagon shall be supplied to the school nurse by the student’s parent or guardian and be in the original container. I acknowledge that the District, its Board of Directors, its employees, or an agent of the District, including a healthcare professional who trained volunteer school personnel designated as care providers shall not be liable for any damages resulting from his/her actions or inactions in the administration of Glucagon in accordance with this consent form and the 504 plan. Parent or legal guardian signature ____________________________________________________ Date _________________ Date Adopted: Last Revised:

4.37—EMERGENCY DRILLS All schools in the District shall conduct fire drills at least monthly. Tornado drills shall also be conducted not fewer than four (4) times per year with at least one each in the months of September, October, January, and February. Students who ride school buses, shall also participate in emergency evacuation drills at least twice each school year. Other types of emergency drills may also be conducted. These may include, but are not limited to: 1. Earthquake; 2. Act of terrorism; 3. Chemical spill; 4. Airplane crash.

Legal References: A.C.A. § 12-13-109 A.C.A. § 6-10-121 A.C.A. § 6-15-1302

Ark. Division of Academic Facilities and Transportation Rules Governing Maintenance and Operations of Ark. Public School Buses and Physical Examinations of School Bus Drivers 4.03.1

Date Adopted: February 10, 2005 Last Revised: July 2007

4.42—STUDENT HANDBOOK It shall be the policy of the Greenbrier School District that the most recently adopted version of the Student Handbook be incorporated by reference into the policies of this district. In the event that there is a conflict between the student handbook and a general board policy or policies, the more recently adopted language will be considered binding and controlling on the matter provided the parent(s) of the student, or the student if 18 years of age or older have acknowledged receipt of the controlling language. Principals shall review all changes to student policies and ensure that such changes are provided to students and parents, either in the Handbook or, if changes are made after the handbook is printed, as an addendum to the handbook. Principals and counselors shall also review Policies 4.45—SMART CORE CURRICULUM AND GRADUATION REQUIREMENTS FOR THE CLASSES OF 2010-11, 2011-12, AND 2012-13 and 4.45.1—SMART CORE CURRICULUM AND GRADUATION REQUIREMENTS FOR THE CLASS OF 2013-14 AND ALL CLASSES THEREAFTER and the current ADE Standards for Accreditation Rules to ensure that there is no conflict. If a conflict exists, the Principal and/or Counselor shall notify the Superintendent and Curriculum Coordinator immediately, so that corrections may be made and notice of the requirements given to students and parents. Date Adopted: February 10, 2005 Last Revised: June 2012

4.50 - STUDENT ACCELERATION The Board believes that acceleration is an effective and research-based intervention for the academic growth of students who are ready for an advanced or faster-paced curriculum. It can allow a student to move through the traditional educational setting more rapidly, based on assessed readiness, capability and motivation. At the same time, the Board understands that acceleration is not a replacement for gifted education services or programs. Generally, acceleration can occur through one of two broad categories: content based and grade based. Grade based acceleration shortens the number of years a student would otherwise spend in K-12 education, while content based acceleration occurs within the normal K-12 time span. Either form of acceleration can be triggered by either a parent/guardian, student, or community member's request or by the referral of school personnel. In either case, the process of determining the appropriateness of the request shall be under the direction of the district/school1 Gifted and Talented Program Coordinator who shall convene the individuals necessary to make an informed decision which shall include the student's parents or guardians. While the needs of the student should dictate when acceleration decisions are considered, the Board believes the optimal time for referrals is in the spring which gives adequate time for working through the determination process and for preparing those concerned for a smooth transition to the acceleration beginning in the following school-year. The District's Gifted and Talented Program Coordinator will create a written format to govern the referral and determination process which shall be made available to any parent or staff member upon request. The parents/guardians of any student whose request for acceleration has been denied may appeal the decision, in writing. to the District's GT Coordinator. The Districts GT Coordinator and the Acceleration Placement Committee will again thoroughly review the case study that was completed on the student. Upon completion of the review, the Committee will either request additional new testing be conducted to help the Committee make its determination or it will uphold the initial decision. The Committee's decision may not be further appealed. Legal Reference: ADE Gifted and Talented Rules Date adopted: Last Revised:

5.19.2—EXTRACURRICULAR ACTIVITY ELIGIBILITY FOR HOM E SCHOOLED STUDENTS In addition to the requirements of this policy, the District shall abide by the rules contained in the Arkansas Activities Association (AAA) Handbook governing interscholastic activity participation of students who are home-schooled . Areas of eligibility criteria, such as a student's age and semesters of eligibility, are the same for home-schooled and traditional students and are governed by the current AAA Handbook. Extracurricular activities are defined as: any school sponsored program where students from one or more schools meet, work, perform, practice under supervision outside of regular class time, or are competing for the purpose of receiving an award, rating, recognition, or criticism, or qualification for additional competition. Examples include, but are not limited to, interscholastic athletics, cheerleading, band, choral music, math or science competitions, and club activities. Home-schooled students whose parents' domicile, as defined in AAA Rules, is within the district's boundaries may be eligible to participate in District or the applicable attendance zone's school extracurricular activities subject to the requirements set forth in this policy. While this policy prescribes the criteria for initial and continuing eligibility, actual participation will be dependent upon the same try-out criteria, or other requirement as may be applicable, as for any regularly enrolled student. A student whose application for eligibility to participate in a District extracurricular activity is accepted is required to enroll in at least 1 course in the District's school where the student is intending to participate in an extracurricular activity. All forms, vaccinations, and identifications required of a traditional student's enrollment shall apply to the home-schooled student. The parent of any student wishing to participate in a District extracurricular activity shall hand deliver a completed form 5.19.2F to the school's Superintendent by July first each year prior to the school year in which the student wishes to participate in an extracurricular activity. The Superintendent shall have 30 calendar days in which to determine the eligibility of the applicant. The Superintendent may request the parent supply additional information, if necessary, to allow the Superintendent to make an eligibility determination. Any such request shall be made within 10 work days of the date the application was submitted. The parent shall supply the requested information within seven (7) calendar days of the Superintendent's request. The decision of the superintendent concerning eligibility shall be final, and not subject to any appeal. The District may reject an application if its acceptance would necessitate the addition of staff or classrooms, exceed the capacity of a program, class, grade level, or school building, or cause the District to provide educational services not currently provided in the affected school. The Superintendent shall approve those applications which meet the enrollment application requirements identified in this policy and AAA Rules and shall deny those that don't meet the requirements. Initial eligibility requires that prior to the earlier of the first day of practice for the extracurricular activity the student

intends to participate in or the first day of school, the student must take, at the parent's expense, the appropriate grade level assessment approved for such purpose by the AAA Board of Directors and score average or better in the areas of mathematics, English, science, and social studies. Initial eligibility further requires a student whose application has been approved to pay any participation fee traditional students enrolled in the District pay for the same extracurricular activity and complete any required permission slips, waivers, physical exams, and drug testing required of traditional students.

Any home-schooled student who successfully passes the required assessment at the end of the Spring semester is not required to take another assessment prior to the first day of school as a condition of reapplying for the succeeding year's fall semester. An applicant who did not pass the required assessment at the conclusion of the Spring semester is permitted to take the assessment required of a first time applicant prior to the first day of school for the fall semester. If a student receives a passing score on the assessment, the Superintendent may approve the application provided all other provisions required in this policy are met. Continued eligibility requires the student to be enrolled in and regularly attend, as defined by AAA Rules, at least ___ course(s) and to have:

Scored average or better at the conclusion of each semester on each area of the appropriate grade level assessment, administered at District expense, (mathematics, English, science, and social studies) that has been selected by the AAA Board of Directors for such purpose; Met the academic eligibility requirements for home-schooled students in grades seven through twelve (7-12) identified in the AAA Handbook; Complied with all practice times; Complied with the District Student Handbook and any supplementary requirements or conditions for participation in extra-curricular activities and AAA standards of behavior and codes of conduct; Completed any required permission slips, waivers, physical exams, and drug testing; Ridden to and from the student's extracurricular activity on a school bus to the extent such is required of traditional students; Paid any participation fee traditional students enrolled in the District pay for the same extracurricular activity; Met all the academic and co-curricular requirements of the course relating to the student's non-athletic competitive activity; and Met all other requirements for continued eligibility identified in the AAA Handbook.

A student who has been a bona fide student (as defined in the AAA Handbook) in a AAA member school and withdraws from the school to be home-schooled shall not participate in an interscholastic activity in a public school district of the parent’s domicile for a minimum of one (1) year after the student's withdrawal. Legal Reference: Arkansas Activities Association Handbook Date Adopted: Last Revised:

5.19.2F— HOME SCHOOLED STUDENTS' LETTER OF INTENT T O PARTICIPATE IN AN EXTRACURRICULAR ACTIVITY Student’s Name (Please Print) _______________________________________________________ Parent's Domicile Address Street ________________________________________________ Apartment _____________ City _________________________________________ State _____ Zip Code___________ Student's date of birth __/__/__ Last grade level the student completed ____________ Courses taken and grades earned in each course in the student's last year of school _____________________ ______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ Extracurricular activity the student requests to participate in _______________________________________ Course(s) the student requests to take at the school _______________________________________________ Proof of required immunizations/vaccinations ____ Proof of identity ____ Date Submitted __/__/__ Parent's Signature ______________________________________________________________ Date Adopted: Last Revised:

5.21—ADVANCED PLACEMENT , INTERNATIONAL BACCALAUREATE, and HONORS COURSES Students in grades 7-12 who take advanced placement courses, International Baccalaureate courses, or honors or concurrent credit college courses approved for weighted credit by the Arkansas Department of Education shall be graded according to the following schedule. A =100 – 90 B = 89 – 80 C = 79 – 70 D = 69-60 F = 59 and below For the purpose of determining grade point averages, the numeric value of each letter grade shall be A = 5 points B = 4 points C = 3 points D = 2 point F = 0 points For a student to be eligible to receive weighted credit for an AP, or IB course, the student's course must have been taught by an Arkansas licensed teacher who has received the appropriate training required by Arkansas statute and ADE Rule or, for an AP teacher, is in the process of completing an Additional Training Plan. Additionally, for Sstudents taking AP or International Baccalaureate courses to receive weighted credit as described in this policy they must take the applicable AP or IB examination after completing the entire course . Credit shall be given for each grading period during the course of the year, but shall be retroactively removed from a student’s grade for any course in which the student fails to take the applicable AP exam. Students who do not take the AP exam shall receive the same numeric value for the grade he/she receives in the course as if it were a non-AP course. "Honors Courses" are those courses that have been approved by a Department of Education Committee as honors courses. Honors courses must stress higher order learning and be offered in addition to curriculum offerings required by the Standards for Accreditation, Arkansas Public Schools. Students who transfer into the district will be given weighted credit for the Advanced Placement courses, International Baccalaureate courses, honors courses approved by the Arkansas Department of Education, and concurrent college courses taken for weighted credit at his/her previous school(s) according to the preceding scale.

Legal References: Arkansas Department of Education Rules and Regulations Governing Uniform Grading Scales

for Public Secondary Schools ADE Rules Governing Advanced Placement Courses in the Four Core Areas in High School for Advanced Placement and International Baccalaureate Diploma Incentive Program

A.C.A. § 6-15-902(c)(1) A.C.A. § 6-16-806 Date Adopted: February 10, 2005 Last Revised: January 13, 2009

5.22—CONCURRENT CREDIT FOR UNIVERSITY CAMPUS COURSES A ninth through twelfth grade student who successfully completes a college course(s) from an institution approved by the Arkansas Department of Education shall be given credit toward high school grades and graduation at the rate of one-half (1/2) one high school credit for each three (3) semester hours of college credit. Unless approved by the school’s principal, prior to enrolling for the course, the concurrent credit shall be applied toward the student’s graduation requirements as an elective. A student who takes a three-semester hour remedial/developmental education course, as permitted by the ADE Rules Governing Concurrent College and High School Credit, shall be the equivalent of one-half unit of credit for a high school career focus elective. The remedial/developmental education course cannot be used to meet the core subject area/unit requirements in English and mathematics. Participation in the concurrent high school and college credit program must be documented by a written agreement between:

• The District's student, and his or her parent(s) or guardian(s) if the public school student is under the age of eighteen (18);

• The District; and

• The publicly supported community college, technical college, four-year college or university, or private institution the student attends to take the concurrent credit course.

Students are responsible for having the transcript for the concurrent credit course(s) they’ve taken sent to their school in order to receive credit for the course(s). Credit for concurrent credit courses will not be given until a transcript is received. Transcripts for students who take concurrent credit courses as partial fulfillment of the required full day of class for students in grades 9-12 (see Policy 4.44) are to be received by the school within 3 school days of the end of the semester in which the course is taken. Students may not receive credit for the course(s) they took or the credit may be delayed if the transcripts are not received in time, or at all. This may jeopardize students’ eligibility for extracurricular activities or graduation. Students will retain credit earned through the concurrent credit program which was applied toward a course required for high school graduation from a previously attended, accredited, public school. Any and all costs of higher education courses taken for concurrent credit are the student’s responsibility. Legal References: A.C.A. § 6-15-902(c)(2)

Arkansas Department of Education Rules and Regulations: Concurrent College and High School Credit for Students Who Have Completed the Eighth Grade

Date Adopted: February 10, 2005 Last Revised:



AGENDA ITEM NO. 7 DATE: JUNE 11, 2013 SUBJECT PROPOSED STIPEND ADDITIONS RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION These stipend additions are presented for information at the May board meeting and are presented for action this month.

Asst. Principal MS/Elem 1.07 Asst. Principal HS/JR 1.08 Elementary School Principal 1.16 Middle School Principal 1.21 Junior High School Principal 1.22 High School Principal 1.26 Assistant Superintendent 1.48 Deputy Superintendent 1.53 Athletic Director 1.30 Special Ed Supervisor 1.16 Director of Curriculum & Instruction 1.16 Director of College & Career 1.16

2013-14Sr. Asst. Baseball Coach 0.040 Jr. Asst. Basketball Coach 0.060 Sr. Asst. Boys Basketball Coach 0.075 Jr. Asst. Football Coach 0.060 Sr. Asst. Football Coach 0.075 Jr. Head Boys Basketball Coach 0.075 Sr. Asst. Girls Basketball Coach 0.075 Jr. Head Football Coach 0.075 Sr. Asst. Soccer Coach 0.040 Jr. Head Girls Basketball Coach 0.075 Sr. Asst. Softball Coach 0.040 Jr. Head Volleyball Coach 0.050 Sr. Asst. Track Coach 0.040 JH Annual/Newspaper Sponsor 0.024 Sr. Asst. Volleyball Coach 0.040 JH Cheerleader Coach 0.050 Sr. Bowling Coach 0.033 JH FBLA Sponsor 0.007 Sr. Cross Country Coach 0.060 JH FCCLA Sponsor 0.007 Sr. Tennis Coach 0.060 JH FFA Sponsor 0.050 Sr. Head Band Director 0.150 JH Student Council 0.007 Sr. Head Baseball Coach 0.090 7th Grade Boys Basketball Coach 0.033 Sr. Head Boys Basketball Coach 0.150 7th Grade Football Coach 0.033 Sr. Head Boys Soccer Coach 0.090 7th Grade Girls Basketball Coach 0.033 Sr. Head Football Coach 0.150 7th Grade Track 0.033 Sr. Head Girls Basketball Coach 0.150 7th Grade Volleyball 0.033 Sr. Head Girls Soccer Coach 0.090 Academic Coach 0.010 Sr. Head Golf Coach 0.060 Assistant Band Director 0.100 Sr. Head Softball Coach 0.090 Business Manager 0.150 Sr. Head Track Coach 0.090 Cell Phone Stipend 30.000 per monthSr. Head Volleyball Coach 0.090 Communications Stipend 90.000 per monthHS Beta Club 0.010 Coordinator of New Program Dev. 0.150 HS Cheerleader Coach 0.075 Dist. Technoloy Director 0.060 HS Drama Sponsor 0.020 Elem. P.E. Supervisor 0.010 HS FBLA Sponsor 0.020 Elem/MS Yearbook 600.00 HS FCCLA Sponsor 0.020 GT Coordinator 0.030 HS FFA Sponsor 0.050 Instructional Supervisor 0.060 HS Jr. Class Sponsor 0.020 Instructional Supervisor $150/over 20 HS Newspaper 0.010 Parental Involvement Facilitator 0.015 HS Sr. Class Sponsor 0.015 Speech Pathologist 450.00 HS Student Council 0.010 Teacher Quality Enhancement * 16,357.22 GrantHS Yearbook 0.024 Transportation/Facilities Manager 0.200 HS/ JH Choir 0.060 Assistant Technology Director 0.060 District Testing Coordinator 0.025 Split High School Head Cheer 0.050

HS Assistant Cheer Coach 0.025

*Amount dependent on availability of grant funds.Whenever employees are assigned additional duties with compensation paid by grantfunded programs, the terms of those programs shall become a part of this salaryschedule by reference and determine the amount of any such additional salary.



AGENDA ITEM NO. 8 DATE: JUNE 11, 2013 SUBJECT MAY EXPENDITURES AND REVENUE RELATED PAGES ATTACHED PRESENTED BY PAT TAPLEY ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Mrs. Tapley will present the May expenditures and revenue. ADMINISTRATIVE RECOMMENDATION Approve the expenditures and revenue as presented.

YTD MAY, 2013 MAY, 2013 YTD

BEGINNING BAL. RECEIPTS

EXPENDITURES BALANCE

GENERAL FUND $ 6,400,066.15 $ 3,002,367.31 $ 2,872,987.60 $ 6,529,445.86 FEDERAL FUNDS $ (47,264.55) $ 78,209.51 $ 95,373.62 $ (64,428.66)

FOOD SERVICE FUNDS $ (66,181.93) $ 110,619.33 $ 94,436.58 $ (49,999.18)

$ 6,286,619.67 $ 3,191,196.15 $ 3,062,797.80 $ 6,415,018.02

Building Fund (included in Gen.Fund above) $ 3,196,165.16 $ 246,722.51 $ 658,596.01 $ 2,784,291.66

YTD MAY, 2012 MAY, 2012 YTD



GENERAL FUND $ 4,803,986.24 $ 3,954,735.90 $ 2,407,759.07 $ 6,350,963.07 FEDERAL FUNDS $ 65,987.42 $ 125,784.05 $ 94,544.69 $ 97,226.78

FOOD SERVICE FUNDS $ 31,961.09 $ 111,733.13 $ 98,706.10 $ 44,988.12

Building Fund (included in Gen.Fund above) $ 4,901,934.75 $ 4,192,253.08 $ 2,601,009.86 $ 6,493,177.97

$ 1,858,240.56 $ 795,697.61 $ 412,196.99 $ 2,241,741.18

YTD APRIL, 2013 APRIL, 2013 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 6,637,779.80 $ 2,237,762.83 $ 2,475,476.48 $ 6,400,066.15 FEDERAL FUNDS $ 45,075.91 $ 29,142.65 $ 121,483.11 $ (47,264.55)


$ 6,615,090.99 $ 2,355,802.64 $ 2,684,273.96 $ 6,286,619.67


YTD MARCH, 2013 MARCH, 2013 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 7,093,879.85 $ 1,531,238.50 $ 1,987,338.55 $ 6,637,779.80 FEDERAL FUNDS $ (31,772.89) $ 166,132.94 $ 89,284.14 $ 45,075.91


$ 6,993,821.27 $ 1,789,256.49 $ 2,167,986.77 $ 6,615,090.99

Building Fund (included in Gen.Fund above) $ 3,542,847.97 $ 318.98 $ 201,730.02 $ 3,341,436.93

YTD FEBRUARY, 2013

FEBRUARY, 2013 YTD





$ 7,148,559.55 $ 2,586,342.60 $ 2,741,080.88 $ 6,993,821.27


YTD JANUARY, 2013 JANUARY, 2013 YTD BEGINNING BAL. RECEIPTS




$ 4,729,160.85 $ 5,195,939.94 $ 2,776,541.24 $ 7,148,559.55

Building Fund (included in Gen.Fund above) $ 1,012,993.14 $ 2,133,488.10 $ 89,642.07 $ 3,056,839.17

YTD DEC. 2012 DEC. 2012 YTD BEGINNING BAL. RECEIPTS




$ 4,907,769.24 $ 1,969,721.82 $ 2,148,330.21 $ 4,729,160.85

Building Fund (included in Gen.Fund above) $ 1,098,942.30 $ 321.62 $ 86,270.78 $1,012,993.14

YTD NOV. 2012 NOV. 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 3,095,406.33 $ 3,846,706.18 $ 1,899,641.19 $ 5,042,471.32 FEDERAL FUNDS $ 84,678.29 $ 77,540.09 $ 212,560.67 $ (50,342.29)


$ 3,107,456.03 $ 4,041,826.06 $ 2,241,512.85 $ 4,907,769.24


YTD OCT. 2012 OCT. 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 2,939,638.35 $ 2,122,391.01 $ 1,966,623.03 $ 3,095,406.33 FEDERAL FUNDS $ (88,443.69) $ 276,856.24 $ 103,734.26 $ 84,678.29


$ 2,782,966.69 $ 2,507,241.38 $ 2,182,752.04 $ 3,107,456.03


YTD SEPT. 2012 SEPT. 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 2,857,624.18 $ 2,488,943.59 $ 2,406,929.42 $ 2,939,638.35 FEDERAL FUNDS $ 48,494.77 $ - $ 136,938.46 $ (88,443.69)


$ 2,878,011.23 $ 2,548,098.81 $ 2,643,143.35 $ 2,782,966.69


YTD AUGUST, 2012 AUGUST, 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 3,646,171.95 $ 1,673,775.22 $ 2,462,322.99 $ 2,857,624.18 FEDERAL FUNDS $ 202,143.29 $ (36,232.79) $ 117,415.73 $ 48,494.77


$ 3,845,542.78 $ 1,664,032.92 $ 2,631,564.47 $ 2,878,011.23

Building Fund (included in Gen.Fund above) $ 1,834,532.72 $ - $ 526,555.20 $ 1,307,977.52

YTD JULY, 2012 JULY, 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 5,133,560.71 $ 563,636.58 $ 2,105,399.34 $ 3,591,797.95 FEDERAL FUNDS $ 172,108.29 $ 55,392.02 $ 25,357.02 $ 202,143.29

FOOD SERVICE FUNDS $ - $ 1,598.18 $ 4,370.64 $ (2,772.46)

$ 5,305,669.00 $ 620,626.78 $ 2,135,127.00 $ 3,791,168.78


General Fund minus Bldg. Fund $5,133,560.71 - $2,189,502.54 = $2,944,058.17

2011-12 Ending Balance-General Fund $ 5,128,795.89

2011-12 Ending Balance-Bldg. Fund $ 1,839,502.54

Plus: HDCP & ABC/HIPPY Accruals $ 4,764.82

Plus: Transfer From Operating Fund $ 350,000.00

2012-13 Beginning Balance-General Fund $ 5,133,560.71

2012-13 Beginning Balance-Bldg. Fund $ 2,189,502.54

2011-12 Ending Balance-Federal Funds $ 29,273.35

2011-12 Ending Balance-Foodservice $ (867.79)

Plus: Title I, VI-B & II-A Accruals $ 142,834.94

Plus:Foodservice Accrual $ 867.79

2012-13 Beginning Balance-Federal Funds $ 172,108.29

2012-13 Beginning Balance-Foodservice $ -

YTD JUNE, 2012 JUNE, 2012 YTD BEGINNING BAL. RECEIPTS


GENERAL FUND $ 6,350,963.07 $ 2,072,920.29 $ 3,295,087.47 $ 5,128,795.89 FEDERAL FUNDS $ 97,226.78 $ 100,509.62 $ 168,463.05 $ 29,273.35

FOOD SERVICE FUNDS $ 44,988.12 $ 65,399.39 $ 111,255.30 $ (867.79)

$ 6,493,177.97 $ 2,238,829.30 $ 3,574,805.82 $ 5,157,201.45


MAY YEAR TO DATE MAY YEAR TO DATE

ABC Funding $391,089.00 $ 391,089.00

HIPPY Funding 231,525.00

231,525.00

HIPPY Misc. Revenue-AmeriCorps 5,991.13

5,991.13

AP Funding/AAIMS Funding 10,559.05

10,559.05

ALE Funding 17,080.00

17,080.00

Bonded Debt Assistance 153,882.00

153,882.00

Bond Proceeds 1,961,728.99

1,961,728.99

Bond Proceeds - Refunding Bond Escrow 51,938.92

51,938.92

Middle School Warrantee-Nabholz -

-

Capca Bldg.Maintenance 800.00

800.00

Catastrophic Funding -

-

Conway Career Center Funding 45,500.32

45,500.32

Current Taxes-Coll. Unapp. 4,138,346.65

1,223,704.71

5,362,051.36

Transfer from County General Fund -

-

Property Tax Relief 818,916.35

86,423.42

905,339.77

Debt Service Funding -

-

Delinquent Personal Cost 1,980.49

242.19

2,222.68

Delinquent Personal Taxes 143,348.78

17,691.96

161,040.74

Delinquent Real Estate 90,481.30

6,659.27

97,140.57

Delinquent Real Estate C & P 11,636.26

1,013.95

12,650.21

LEA Supervisor Funding -

13,361.00

13,361.00

Mineral Lease - Act. 921 18.02

18.02

Excess Commission 248,401.62

248,401.62

ELL Funding 13,115.00

13,115.00

Fish/Wildlife Act 2003 919.36

919.36

General Facility Funding 17,910.00

17,910.00

Interest on CD's - QZAB 1,015.06

1,015.06

Interest Income - Local Taxes

779.77

31.94

811.71

Interest FSB - Operating 24,249.16

3,064.09

27,313.25

Interest Income-Accrued/Bond Issue 11,639.10

11,639.10

Misc. Local Revenue 34,121.22

7,220.93

41,342.15

Mentor Grant 20,400.00

20,400.00

NSLA Funding/NSLA Growth Funding 508,023.00

56,447.00

564,470.00

Partnership Funding 539,390.50

246,722.51

786,113.01

Professional Development Funds 136,964.00

136,964.00

Non-Residential Treatment Reimb. 8,378.13

8,378.13

State Foundation Funding 11,962,284.00

1,329,143.00

13,291,427.00

98% OF URT Funding -

-

QSCAB Interest - IRS 143,917.50

143,917.50

Student Growth Funding 610,961.00

610,961.00

State Land Sales 18,977.22

3,141.34

22,118.56

State/Local Grants 8,261.00

7,500.00

15,761.00

Supplemental Millage Funds 33,614.00

33,614.00

Transfer to Salary Funds -

-

Transfer to Debt Service Fund -

-

Transfer from Operating to QSCB Fund 182,058.83

182,058.83

Transfer to Food Service -

-

Transfer Operating Fund to Bldg. Fund-Ref.Sav. 546,014.13

546,014.13

Transfer from Bldg. Fund to Bldg. Fund 207,138.28

207,138.28

Transfer from LEP to NSLA 6,665.00

6,665.00

Transfer from Prof.Dev. To NSLA 100,000.00

100,000.00

TOTAL GENERAL FUND RECEIPTS $23,460,019.14 $3,002,367.31 $26,462,386.45

NON-REVENUE $ 45,453.25 $31,578.04 $ 77,031.29

TOTAL GENERAL FUND RECEIPTS $23,460,019.14 $3,002,367.31 $26,462,386.45

MAY

YEAR TO DATE MAY YEAR TO DATE

RECEIPTS - FEDERAL FUNDS: Arkansas Medicaid Funding $128,244.35 $15,072.06 $143,316.41

ARMAC Funds-6752 42,789.02

42,789.02

Title I Funds 409,328.24

47,676.81

457,005.05

Accrued Revenue-Title I -

-

Transfer to ARRA 6721 -

-

Modernization Stab. - ARRA 6802 -

-

Title VI-B Funds 414,286.70

11,118.34

425,405.04

Deferred Revenue/Title VI-B 6702 4,394.28

4,394.28

Title II-A Funds 41,102.35

4,342.30

45,444.65

Accrued Revenue -

-

TOTAL FEDERAL FUND RECEIPTS $1,040,144.94 $ 78,209.51 $ 1,118,354.45 TRANSFER OF FUND CODE-TITLE V $ -

NON-REVENUE 970.00

-

970.00

TOTAL FEDERAL FUND RECEIPTS $1,040,144.94 $78,209.51 $1,118,354.45

MAY

YEAR TO DATE MAY YEAR TO DATE

RECEIPTS - FOOD SERVICE Transfer from Operating to Foodservice $ - $ -

Adult Meals 25,049.17

3,029.80

28,078.97

Ala Carte Meals 7,539.94

432.40

7,972.34

CAPCA Reimbursement 10,981.65

1,821.30

12,802.95

Food Service Reimbursement 487,823.31

79,124.90

566,948.21

State Matching Funds 8,747.90

8,747.90

Food Service Grant -

-

Deferred Revenue/Fed. Reimb. (867.79)

(867.79)

Student Meals 239,627.03

26,210.93

265,837.96

Student Refund (175.85)

-

(175.85)

NON-REVENUE -

-

TOTAL FOODSERVICE RECEIPTS $778,725.36 $110,619.33 $889,344.69

TOTAL MAY RECEIPTS $25,278,889.44 $3,191,196.15 $ 28,470,085.59

Documents

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