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In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time.

Blackhawk Technical College District Board Meeting

March 15, 2017 Monroe Campus – 210 4th Ave., Monroe –Room 413/414

5:00 PM

AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as

long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.

3. Special Reports

a. Student Representative to the Board Report (Information – Roger Haecker)

4. Information/Discussion Enc. #1 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner)

1. Activities for the Month 2. Legislative Update 3. BTC in the News 4. Other Communications

5. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board

member may ask that any individual item be acted on separately. Enc. #2 a. Approval of Minutes of the Regular Meeting Held on February 15, 2017

(Action) Enc. #3 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #4 c. Approval of Contract Training (Action – Dr. Diane Nyhammer)

Blackhawk Technical College District Board March 15, 2017 - Agenda Page 2 Enc. #5 d. Confirmation of Administrative Employment Contract Issued for the

Position of Senior Systems Engineer (Airri Spearman) (Action – Brian Gohlke)

Enc. #6 e. Confirmation of Administrative Employment Contract Issued for the

Position of Director of Institutional Effectiveness (Jon Tysse) (Action – Brian Gohlke)

6. Action Items Enc. #7 a. Approval of Avocational Fees for Fiscal Year 2017-18 (Action – Dr.

Helen Proeber) Enc. #8 b. Award of Contract for Website Services (Action – Renea Ranguette) 7. Committee Reports Finance Committee Ms. Barbara Barrington-Tillman, Chairperson No February Meeting Held Meeting Scheduled 3/15/17 – 3:30 PM Enc. #9 c. Approval of Purchase of Ellucian's Banner Cloud Solution and Recruiter

Module (Finance Committee Recommendation – Action) Personnel Committee Mr. Rick Richard, Chairperson No February Meeting Held Meeting Scheduled 3/15/17 – 4:30 PM 8. New Business Enc. #10 a. Outreach Center Annual Report (Information – Dr. Helen Proeber) Enc. #11 b. Annual Report on Tax Incremental Districts Located Within the

Blackhawk Technical College District (Information – Renea Ranguette) Enc. #12 c. Review of District Board Bylaws/Policy (Discussion – Chairperson

Thornton)

1. Board Bylaw B-210 – Officers

Blackhawk Technical College District Board March 15, 2017 - Agenda Page 3

2. Board Bylaw B-211.1 – District Board Chair 3. Board Bylaw B-212.2 – Vice Chair 4. Board Bylaw B-212.3 – Secretary 5. Board Bylaw B-212.4 – Treasurer 6. Board Bylaw B-212.5 – Legal Counsel 7. Board Bylaw B-212.6 – Auditor 8. Board Policy C-203 – Receipt of Gifts or Gratuities (Discussion –

Chairperson Thornton) 9. Other Business a. Wisconsin Technical College District Boards Association Officer

Positions (Chairperson Thornton) b. District Boards Association Spring Meeting, April 7-8, Elkhart Lake 10. Future Agenda Items

2016-17 2016-17 2016-17 2015-16 2015-16

COMBINED FUNDS CURRENT ACTUAL PERCENT ACTUAL PERCENT

BUDGET TO DATE INCURRED TO DATE INCURRED

REVENUE & OTHER RESOURCES:

Local Government 14,206,843$ 14,209,442$ 100.0% 13,665,299$ 98.6%

State Aids 14,838,251 13,182,993 88.8% 13,326,160 89.5%

Statutory Program Fees 5,412,765 5,157,351 95.3% 5,495,128 95.5%

Material Fees 344,988 378,993 109.9% 374,019 99.8%

Other Student Fees 653,261 638,300 97.7% 591,477 84.7%

Institutional 1,464,348 657,707 44.9% 862,636 64.3%

Federal 10,989,260 6,290,652 57.2% 7,998,941 60.2%

Other Sources (Bond/Transfer from Other Fund) 5,095,000 5,000,000 98.1% 7,440,000 64.9%

Total Revenue & Other Resources 53,004,716$ 45,515,438$ 82.0% 49,753,660$ 72.4%

EXPENDITURES BY FUNCTION:

Instruction 18,276,824$ 11,155,406$ 61.0% 13,700,077$ 64.2%

Instructional Resources 2,704,455 1,061,467 39.2% 1,216,766 33.8%

Student Services 14,392,870 9,151,740 63.6% 10,516,481 62.6%

General Institutional 5,469,412 3,413,870 62.4% 3,653,667 62.9%

Physical Plant 13,444,569 4,330,454 32.2% 7,892,413 38.8%

Auxiliary Services 470,900 332,005 70.5% 242,313 66.6%

Other Uses (Transfer to Other Fund) 95,000 - 0.0% 60,000 36.9%

Total Expenditures & Other Uses 54,854,030$ 29,444,942$ 53.8% 37,281,717$ 54.5%

EXPENDITURES BY FUNDS:

General 25,595,199$ 16,824,176$ 65.7% 17,973,982$ 66.8%

Special Revenue 2,946,071 1,465,074 49.7% 1,715,058 63.3%

Capital Projects 6,204,944 2,640,329 42.6% 8,041,369 47.3%

Debt Service 8,069,650 700,582 8.7% 646,577 8.6%

Enterprise 160,900 49,212 30.6% 35,322 21.9%

Internal Service 310,000 282,793 91.2% 206,991 102.2%

Trust & Agency 11,472,266 7,482,776 65.2% 8,602,418 62.6%

Other Uses (Transfer to Other Fund) 95,000 - 0.0% 60,000 36.9%

Total Expenditures 54,854,030$ 29,444,942$ 53.8% 37,281,717$ 54.5%

Fund Balances, Beginning 13,581,021$ 13,581,021$ 18,544,717$

Change in Fund Balance (1,849,314) 16,070,496 12,471,943

Fund Balances, Ending 11,731,707$ 29,651,517$ 31,016,660$

Debt Service Detail

Principal Payments 6,900,000 - 0.0% - 0.0%

Interest Payments 1,034,650 596,719 0.0% 544,401 0.0%

Other Debt Service Expenses 135,000 103,863 76.9% 102,176 43.1%

Total Debt Service Payments 8,069,650$ 700,582$ 646,577$

BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of February 28, 2017

ENCLOSURE #1

Regular Meeting

of the

Blackhawk Technical College District Board

February 15, 2017

Minutes

The regular meeting of the Blackhawk Technical College Board was held on Wednesday, February 15, 2017, at the BTC Administrative Center, 6004 S. County Road G, Janesville, in the Board Room. The following members were present: Eric Thornton, Chairperson; Barbara Tillman, Vice Chairperson; Laverne Hays, Secretary; Rick Richard, Treasurer; Traci Davis; Mark Mayer; Dr. Karen Schulte; and Malik Surani. Board member absent: Tom Heeg. Staff present: Dr. Tracy Pierner; Dr. Diane Nyhammer; Renea Ranguette; Edward Robinson; Brian Gohlke; Jackie Pins; Dr. Gina McConoughey; Gary Kohn; Orinda Conway. Guests: Dr. John Delany, Giraffe, LLC.

Chairperson Thornton called the meeting to order at 5:00 p.m.

Chairperson Thornton called for Public Comment. There was none.

Chairperson Thornton called for Special Reports.

Student Government representative Roger Haecker provided a report on past and future student activities and events.

BTC retiree David Gile was recognized for 34½ years of service to the College.

Chairperson Thornton called for Information/Discussion items.

The January financial statement and quarterly update were reviewed.

Dr. Pierner presented the President’s monthly report, which included local and state meetings attended. Meetings were held with the Rock River Tooling & Machining Association (increasing apprenticeship opportunities), the Janesville Gazette Editorial Board, United Alloy, the interim Principal of Beloit Memorial High School (future partnerships), Mid-States Concrete, and Jones Dairy leadership. The Culinary Arts Program's Gourmet Lunches have begun; a President's Table is sponsored at a number of the lunches throughout the semester. Several meetings have been held with Blackhawk Transport to discuss partnership opportunities for the new Truck Driver Training Program. BTC sponsored a table at the Forward Janesville Awards Luncheon. Dr. Pierner toured UW-Rock County. Their leadership talked about promotion of UW-Rock's bachelor degree completer program and also increasing interest in engineering pathways; also discussed was the possibility of sharing courses for UW-Rock and BTC students. Meetings were held with Rock Valley Conference High School Principals and Green County High School

ENCLOSURE #2

Blackhawk Technical College District Board Minutes February 15, 2017 Page 2 Principals to discuss creating more dual credit pathways; Dr. Nyhammer has created various Academies which will be offered to the high schools. A potential of locating the Green County Economic Development incubator on the Monroe Campus is being explored. Discussion has been held with Rock University High School leadership regarding marketing, recruitment of students, and location to a different space at Central Campus. Conversation was also been held with CCI and CareerTek on how BTC can work with the Beloit area to fill needs in the trades area. A brief legislative update was provided and new articles featuring BTC noted. Chairperson Thornton called for the Consent Agenda. An inquiry was made regarding a statement in the January 18 meeting minutes about the possibility of offering an IT Security Certificate. In response to the inquiry, it was noted that security classes are included in the IT program sequence and also inter-woven in many of the program's other courses. As most IT security positions require a bachelor's or master's degree, a decision was made to not offer an IT Security Certificate. It was moved by Mr. Hays and seconded by Mr. Richard to approve the consent agenda, which included the minutes of the Regular Meeting held on January 18, 2017; the minutes of the Special Meeting held on January 23, 2017; current bills from the month of January – Voucher #00239570 to and including #00239721 and direct deposit expense reimbursements in the total amount of $400,357.03 (includes student related payments), a payroll total for the month of January of $737,148.93, payroll tax wire transfers for the month of January of $519,337.03, other wire transfers for the month of January of $67,580.96, WRS wire transfers for the month of January of $145,516.84, P-card disbursements for the month of January of $196,295.24, a bond payment for the month of January of $0, and a health insurance wire transfer for the month of January of $291,879.80, for a grand total of $2,358,115.83; and 17 training contracts negotiated since the last meeting totaling $45,218.

Motion carried.

Chairperson Thornton called for Action Items. It was moved by Mr. Mayer and seconded by Mr. Surani to approve revisions to Policies

B-800 – Board Member Ethics and C-201 – Equal Opportunity Education and Employment, as presented.

Motion carried.

It was moved by Ms. Tillman and seconded by Dr. Schulte to approve the award of a contract for underground cable replacement to Westphal Electric at a cost of $180,610.

Motion carried unanimously. Mr. Richard requested Administration to do everything possible to ensure the College receives more than a single bid for any request for proposal issued.

Blackhawk Technical College District Board Minutes February 15, 2017 Page 3 Chairperson Thornton called for Committee Reports. Minutes from the January 18 Finance Committee meeting were reviewed. Chairperson Thornton called for New Business. Chairperson Thornton stated a letter had been received from the District Boards Association soliciting interest in officer positions on its Board. Any member interested should contact Ms. Pins; March 17 is the deadline to submit the names of interested individuals. Chairperson Thornton called for Other Business.

Initial information was shared on the District Boards Association Spring Meeting which will be held in Elkhart Lake on April 7-8.

Dr. John Delany, Giraffe, LLC, facilitated strategic planning discussion.

Chairperson Thornton called for Future Agenda Items. There was none. Ms. Tillman thanked the College staff who stayed during the strategic planning discussion. It was moved by Mr. Surani and seconded by Mr. Mayer to adjourn the meeting at 6:52 p.m. Laverne E. Hays

Secretary

ENCLOSURE #3 5. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)

The February bills include Voucher #00239722 to and including #00240679 and direct deposit expense reimbursements in the total amount of $1,514,543.35 (includes student related payments), a payroll total for the month of February of $791,419.45, payroll tax wire transfers for the month of February of $355,936.10, other wire transfers for the month of February of $56,792.53, WRS wire transfers for the month of February of $214,303.25, P-card disbursements for the month of February of $143,795.09, a bond payment for the month of February of $0, and a health insurance wire transfer for the month of February of $294,649.50, for a grand total of $3,371,439.27.

Blackhawk Technical College

BILL LIST SUMMARYPeriod Ending February, 2017

Starting Check Number 00239722Ending Check Number 00240679 Plus Direct Deposits

PAYROLL TAXESFederal 302,223.30 State 53,712.80

355,936.10 PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS Retirement -

Health and Dental Insurance 24,932.22 Miscellaneous 20,678.32

45,610.54

STUDENT RELATED PAYMENTS 534,071.22

CURRENT NON CAPITAL EXPENSES 607,172.75 CAPITAL 292,688.84 DEBT 35,000.00

TOTAL BILL LISTING AND PAYROLL TAXES 1,870,479.45

PAYROLL-NET 791,419.45

SUB TOTAL BILL LISTING AND PAYROLL 2,661,898.90

PLUS OTHER WIRE TRANSFERS 56,792.53 PLUS WRS WIRE TRANSFERS 214,303.25 P-CARD DISBURSEMENTS 143,795.09 PLUS BOND PAYMENT - HEALTH INSURANCE WIRES 294,649.50

GRAND TOTAL FOR THE MONTH 3,371,439.27

Memo

Bill List Total 1,514,543.35 Wire Transfer - Payroll Taxes 355,936.10

3/6/2017 12:34 PM Page 1 of 1 G:\Accounting\Controller\Board Report\FY 2016-17\2017-02\Bill List Detail

* BTC charges do not meet LAB formula. 1 of 2

3/15/2017

5. Consent Agenda

c. Approval of Contract Training (Action - Dr. Diane Nyhammer)

The following training contracts have been negotiated since the last meeting:

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2017-1088 Beloit Health System 24 0.00 $520 $553 $553

Manikin Simulations - Technical Assistance

2017-1101 Chemtool, Inc. 50 0.00 $375 $176 $375

Presentation Skills - Technical Assistance

2017-1100 Greenwood State Bank 46 0.00 $1,382 $467 $1,382

Real Colors - Technical Assistance

Report Subtotal 120 0.00 $2,277 $1,196 $2,310


LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2017-1091 Emmi-Roth USA, Inc. 30 0.10 $1,804 $1,001 $560

Communication Skills - Written--WAT Grant Funding $1,244

2017-1092 Emmi-Roth USA, Inc. 30 0.10 $1,804 $1,001 $560

Communication Skills - Oral--WAT Grant Funding $1,244

2017-1093 Emmi-Roth USA, Inc. 30 0.10 $1,801 $1,001 $559

Conflict Resolution--WAT Grant Funding $1,242

ENCLOSURE #4

FULL CONTRACT DETAIL INFORMATION

Business/Industry

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION


Business/Industry

* BTC charges do not meet LAB formula. 2 of 2

3/15/2017

5. Consent Agenda

ENCLOSURE #4


LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2017-1094 Emmi-Roth USA, Inc. 30 0.10 $1,801 $1,001 $559

Applying Leadership Skills--WAT Grant Funding $1,242

2017-1098 SSI Technologies, Inc. 10 0.05 $965 $733 $300

Basic Excel 2013--WAT Grant Funding $666

2017-1103 SSI Technologies, Inc. 14 0.05 $1,581 $729 $491

Problem Solving--WAT Grant Funding $1,090

2017-1104 SSI Technologies, Inc. 9 0.03 $885 $686 $275

Principles of Lean Manufacturing--WAT Grant Funding $610

2017-1097 United Alloy 15 0.10 $1,406 $899 $436

Project Management--WAT Grant Funding $970

2017-1099 United Alloy 11 0.04 $899 $686 $279

Principles of Lean Manufacturing--WAT Grant Funding $620

Report Subtotal 179 0.67 $12,946 $7,737 $12,947

REPORT TOTALS 299 0.67 $15,223 $8,933 $15,257

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION


Business/Industry

Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $

July $3,535 $3,535 $52,148 $52,148 $36,837 $36,837 $64,607 $64,607 $17,083 $17,083

August $5,555 $9,090 $40,224 $92,372 $88,157 $124,994 $31,803 $96,410 $1,912,317 $1,929,400

September $2,797 $11,887 $43,942 $136,314 $4,242 $129,236 $22,000 $118,410 $373,076 $2,302,476

October $49,820 $61,707 $25,200 $161,514 $26,983 $156,219 $52,506 $170,916 $210,046 $2,512,522

November $21,902 $83,609 $34,725 $196,239 $56,992 $213,211 $622,564 $793,480 $26,617 $2,539,139

December $11,439 $95,048 $307,342 $503,581 $408,509 $621,720 $275,514 $1,068,994 $24,362 $2,563,501

January $342,694 $437,742 $0 $503,581 $76,855 $698,575 $52,828 $1,121,822 $63,520 $2,627,021

February $306,330 $744,072 $455,099 $958,680 $124,335 $822,910 $14,624 $1,136,446 $45,218 $2,672,239

March $150,257 $894,329 $46,981 $1,005,661 $56,331 $879,241 $64,158 $1,200,604 $15,257 $2,687,496

April $76,884 $971,213 $72,840 $1,078,501 $35,193 $914,434 $16,268 $1,216,872 $2,687,496

May $45,068 $1,016,281 $50,185 $1,128,686 $52,003 $966,437 $85,469 $1,302,341 $2,687,496

June $5,252 $1,021,533 $47,797 $1,176,483 $3,851 $970,288 $6,124 $1,308,465 $2,687,496

YTD TOTAL $ $1,021,533 $1,176,483 $970,288 $1,308,465 $2,687,496

Historical Reference1. FY 2012-13 - WAT Grant total: $86,233; Transcripted Credit contracts with high schools total: $719,9562. FY 2013-14 - WAT Grant total: $229,793;Transcripted Credit contracts with high schools total: $707,1693. FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,6654. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4385. FY 2016-17 - WAT Grant total: $61,854; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $13,234

FY 2015-16

1st Qtr.

2nd Qtr.

3rd Qtr.

4th Qtr.

CONTRACT TRAINING APPROVED BY BTC BOARD

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16

ENCLOSURE #5 5. Consent Agenda

d. Confirmation of Administrative Employment Contract Issued for the Position of Senior Systems Engineer (Airri Spearman) (Action – Brian Gohlke)

Airri Spearman has been issued an administrative employment contract for the position of Senior Systems Engineer at a salary of $63,000, effective February 27, 2017. Mr. Spearman holds B.S. degree in Telecommunications Management from DeVry University, Addison, Illinois. For the past year he has been employed as an Infrastructure Engineer-Enterprise Enablement at Northern Trust Company in Rochelle, Illinois. Prior occupational experience includes positions as Systems Administrator at Rock Valley College, Rockford; Network Administrator at Ipsen, Inc., Cherry Valley, Illinois; Systems Specialist/Level 2 NOC Technician at Applied Tech Solutions, Madison; and Systems Administrator at Townsend Analytics, Chicago. Confirmation of Mr. Spearman's employment contract is requested.

ENCLOSURE #6 5. Consent Agenda

e. Confirmation of Administrative Employment Contract Issued for the Position of Director of Institutional Effectiveness (Dr. Jon Tysse) (Action – Brian Gohlke)

Dr. Jon Tysse has been issued an administrative employment contract for the position of Director of Institutional Effectiveness at a salary of $88,000, effective early April 2017. Dr. Tysse holds a Doctor of Education from Maryville University, St. Louis, Missouri; and an M.A. and a B.A. in Sociology from Southern Illinois University, Edwardsville, Illinois. For the past five years he has held the position of Analyst at Lewis and Clark Community College, Godfrey, Illinois. Prior occupational experience includes positions of Sales Manager at Paintball Mania Supplies in Arnold, Missouri; and Division Manager at Pursuit Marketing Inc., in Des Plaines, Illinois. Confirmation of Dr. Tysse's employment contract is requested.

ENCLOSURE #7 6. Action Items

a. Approval of Avocational Fees for Fiscal Year 2017-18 (Action – Dr. Helen Proeber)

Background Avocational or Aid Code 60 courses do not qualify for state aid and, therefore, the goal of fees charged is to recover costs. Other mechanisms also help Aid Code 60 classes approach cost recovery. For example, BTC pays a lower hourly rate to instructors who teach these courses. Meanwhile, although seniors presently receive a 15 percent discount for avocational courses, they pay a greater percentage than they would in aidable classes. Current Situation The definition of Aid Code 60 states that the code “applies to educational offerings that are leisure-time self-enrichment activities including arts, crafts, games, hobbies, sport, recreation, and foreign language conversation” (WTCS Course Procedures 10.80.1). Most other courses are listed in Aid Code 47, which “applies to educational offerings with a definite vocational/technical objective which are designed to either provide future employment or upgrade individuals in their present occupations.” The following two tables only show the Aid Code 60 data. Enrollment

Average Number of Period Number of Students Number of Classes Students per Class Fall 2012 304 34 8.9 Fall 2013 241 29 8.3 Fall 2014 216 22 9.8 Fall 2015 233 21 11.1 Fall 2016 156 15 10.4

Enrollment Trends The following reflects the demographics based on enrollment data:

Semester Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016

Gender

Male 36 140 113 92 53 32

Female 201 163 127 122 180 124

Not Reported 1 1 1 2 0 0

Age Range

Under 20 3 1 0 2 0

20 to 40 63 15 18 14 15 6

41 to 60 86 80 60 43 59 38

Over 60 81 207 162 158 157 112


Race / Ethnicity

American Indian 5 0 0 0 0 0

Asian American 0 1 0 0 0 1

Black American 3 7 9 6 4 0

Hispanic 1 2 1 5 5 3

White 217 287 223 194 213 143

Multiple Race 0 0 0 0 1 0


Students taking two or more classes during the semester

84 74 62 62 52 25

Fee Background Current per-class-hour fee calculation: $4.00.

Previous Per-Hour Fee Increases: 2009 $2.10 $2.20 4.80% 2010 $2.20 $2.30 4.50% 2011 $2.30 $2.45 6.50% 2012 $2.45 $3.00 22.0% 2013 $3.00 $3.60 20.0% 2014 $3.60 $3.60 0.00% 2015 $3.60 $3.75 4.20% 2016 $3.75 $4.00 6.66% Analysis The total avocational numbers have decreased with the elimination of a number of courses which were showing continued declining enrollment or for which we were not able to recover the costs associated with the courses. Workforce & Community Development (WCD) continues to offer courses which have been popular with community members, and we continue to seek the community’s input on potential new, low cost topics. Over the last year, we have aligned avocational rates for BTC with other technical colleges. We believe maintaining our current cost structure will allow us to remain competitive, while offering cost-effective courses for our community members. Recommended Strategy It is recommended that BTC continue for the next fiscal year to offer Aid Code 60 courses and maintain the rate $4.00 per hour (0% increase) as well the senior citizen discount of 15 percent for all Aid Code 60 courses.

ENCLOSURE #8 6. Action Items

b. Award of Contract for Website Services (Action – Renea Ranguette)

Administration recognized the need to update the College’s website. Capital funding was previously budgeted for this project; however, the work was not commenced due to other project priorities and staffing vacancy critical to this work. The capital funding was carried forward in the FY17 budget to support this project work.

One of the fall semester continuous process improvement (CPI) teams worked on the development of a Request for Proposal (RFP) for website design services. Gary Kohn, BTC Marketing & Communications Manager, presented the team’s recommendation for website requirements during the December 9 Toan Hall Meeting presentation to the college community.

The College was seeking proposals for the design and implementation of a responsive, industry standard web template that provides ease in navigation and meets the needs of the College’s diverse audiences. The successful bidder will recommend web content and structure based upon best practices and aid in content migration, including potential copywriting as may be needed. The contractor will also provide technical recommendations (i.e. server requirements, sizing of resources, security, content management system (CMS), application interfaces, and other pre-requisites) and deliver training and support in CMS for multiple users. The RFP was released on January 6 with twenty-eight (28) firms/individuals acquiring a copy of the document. Sealed proposals were due by January 27, 2017. Eight (8) proposals were received and evaluated by a seven-member panel. Proposals were rated based upon: Proposal content 50 Cost 25 Experience 15 References 10 Total 100

An expanded panel met with each of the top five firms in interviews held in early February. Upon conclusion of the interviews, the panel selected KW2 for award of contract and recommended a final meeting to confirm the scope of services selected from an a la carte menu and to request a best and final offer from KW2. The best and final offer proposal is attached.

CMS Base Bid w/Full Course Integration $174,626 Content Editing 11,550 Design Services 30,000 Post Launch Support 5,500 Contract Total $221,676

If approved, the contract will be awarded immediately, and the work will commence shortly thereafter. Carrie Arnold, BTC Web Specialist, will lead the steering team who will oversee and guide the project work. A high-level project calendar is also attached. Stakeholders from across the college will have opportunity for input. The website is expected to launch in December 2017.

Administration recommends the District Board award the contract for website services to KW2 for an amount not to exceed $221,676. Administration will be present to answer any questions regarding the recommendation.

Blackhawk Technical College

KW2 Response – Cost Revisions Addendum

RFP 17-0004 Blackhawk.edu Website Services

Version 01

February 22, 2017

KW2 | 2010 Eastwood Dr. | Madison, WI 53704 | kw2ideas.com

Blackhawk Technical College Website Services

Version 01 2

EXHIBIT B - PROPOSAL SUBMISSION PAGE The submission of a Proposal shall be considered as a representation that the Proposer has carefully investigated all conditions, has full knowledge of the scope, nature, and quality of work required, and is familiar with all applicable state, federal and local regulations that affect, or may at some future date affect, the performance of the contract. The proper submission of this form by the Proposer will be considered as the Proposer’s offer to enter into a contract in accordance with the provisions herein set forth. If your Proposal is accepted and a contract issued, then this Request for Proposal and all documents attached hereto including any amendments, the technical and price Proposals, and any other written offer/clarifications made by the Proposer, and if accepted by BLACKHAWK TECHNICAL COLLEGE, will be incorporated into the entire contract between BLACKHAWK TECHNICAL COLLEGE and your firm, and it shall contain the terms and conditions agreed on by the parties hereto, and no other agreement regarding the subject matter of this Proposal shall be deemed to exist or bind any of the parties hereto.

Content Management System Description Proposed Price Notes Base Bid: Pricing and requirements upgrade current CMS (DNN) – Full Course Integration

$ 174,626 Includes the following services: Discovery User Research Sitemap Wireframes Backend + Frontend Programming in DNN Evoq Browser/Design Testing

Pricing revisions from 1/26 proposal: Removal of content migration hours. All content beyond programmatically moved content will be the responsibility of BTC. [Total removed=$5,860]

Adjusted hourly rate of planning hours and application development hours from $110/hr down to $100/hr [Total donation=$8,090]

Added in Sharepoint integration development hours [Total=$3,850]


Version 01 3

Content Management System DNN Evoq Content Management Licensing $ -- Pricing revisions from 1/26 proposal: Licensing costs will be covered under separate BTC

budget as agreed to in the 2/20 call amongst BTC IT group, KW2 and Yahara.

Content Editing Description Proposed Price Notes Base Bid: Pricing to edit content on Programs pages.

$ 11,550 Includes the following services: Writing and revisions to Explore Programs content currently at /exploreprograms Pricing revisions from 1/26 proposal: Reduced scope from 30 pages down to

Explore Programs pages. [Total removed=$4,400]

All current PDF content editing will be BTC responsibility

Design Services Description Proposed Price Notes Base Bid: Pricing to create requested home page and subpage designs as scoped in Section 3.1 Deliverables

$ 30,000 Includes the following services: Design Moodboards Design Concepts Page Templates

o Course Page Templates Mobile Display Templates

Pricing revisions from 1/26 proposal: No changes to scope and/or pricing


Version 01 4

______________________________________ _______________ BTC Purchasing Approval Date ______________________________________ _______________ KW2 Acceptance Date

This cost is an estimate, based on the agency’s understanding of the project at this point. As the project is developed, there may be revisions which will require an update to the estimate. There is a standard +/- 10% variance with all estimates. If the costs should exceed the 10% variance, BTC will be notified before further action is taken. This estimate is valid for 45 days.

Maintenance Services Post-Launch Description Proposed Price Notes Estimate of time and materials cost of supporting requested BTC website changes after launch date and warranty period of 15 business days.

$ 5,500 Includes the following services: Ongoing support of BTC requested changes after launch.

Scoped at 50 hours Pricing revisions from 1/26 proposal: Additional pricing required by BTC in order to

move forward with vendor decision

This provides a topline calendar for how the Blackhawk Technical College website would roll out throughout calendar year 2017. KW2 will provide a more detailed calendar during the Discovery Phase of the project.

Date: 2/17/17 Blackhawk Technical College Project: Website Redesign - 2017

ENCLOSURE #9 7. Committee Reports

a. Approval of Purchase of Ellucian's Banner Cloud Solution and Recruiter Module (Finance Committee Recommendation – Action)

BANNER CLOUD: BTC’s Banner Enterprise Resource Platform (ERP) System has been hosted at and supported by Waukesha County Technical College (WCTC) for the past sixteen years. This arrangement has worked well for BTC, while presenting some challenges for WCTC, including the need to address data security and disaster recovery for this business-critical system. WCTC researched options to address these challenges during 2016 and as a result, decided to move their Banner ERP System to Ellucian’s Application Hosting Services (AHS) a/k/a ‘the cloud’. The decision prompted BTC to research available options for our Banner deployment. The attached report (Attachment #1) provides a summary of the options considered, analysis results, and recommendation for migration to Ellucian’s Application Hosting Services. The implementation (capital) cost is $340,970, with annual hosting fees. The contract term is five years. If approved, this project would commence in July 2017 with migration to the hosted solution completed in nine months. BANNER RECRUITER MODULE: The FY16-17 Capital Project Budget includes funding for revitalization of the Banner Student Module. A team has been engaged in this work since last fall, which includes clean-up and build-out of the base student recruitment functionality. A fall CPI (continuous process improvement) team focused on increasing high student enrollment presented numerous recommendations including a customer recruitment management (CRM) solution. Members of the team viewed the basic functionality available within our Banner ERP System and determined the basic service did not provide the full range of features identified as optimal for student recruitment efforts. The team later viewed a demonstration of Banner’s expanded CRM Solution which interfaces with the ERP System. The team confirmed this module provides the desired features and functionality sought in a CRM system and recommends implementation of this solution as soon as possible. The first year implementation and license cost is $104,560, with annual license renewal. The contract term is five-years. If approved, this project will commence this spring.

FUNDING: Capital funds would be drawn from FY16-17 and FY17-18 budgets. The technology planned obsolescence (replacement) fund has dollars committed annually for the replacement of 400+ desktop computers. Information Technology Services is currently capturing computer utilization data for the purpose of right-sizing the quantity and configuration of College desktop computers. Computers reaching end-of-life will be removed from inventory with excess units cascaded, as appropriate, during the right-sizing process. With this initiative underway, $330,000 dollars in planned obsolescence capital funds for FY16-17 desktop computer replacement are proposed for redeployment to support the purchase of these Ellucian solutions. FY17-18 annual capital funding will be budgeted to fund the balance of implementation costs for the Ellucian solutions. Administration presented its recommendation regarding the purchase of the Ellucian Application Hosting Service for the College’s Banner ERP System and Ellucian’s Banner CRM solution to the Finance Committee earlier in the evening. The Finance Committee will present its recommendation to the full Board.

History/Background

Waukesha County Technical College (WCTC) has provided hosting and support services for BTC’s Banner Enterprise

Resource Platform (ERP) System for the past sixteen years. This arrangement has worked well for BTC, while presenting

some challenges for WCTC including the need to address data security and disaster recovery for this business‐critical

system. WCTC researched options to address these challenges during 2016 and as a result, decided to move their Banner

ERP System to Ellucian’s Application Hosting Services (AHS) a/k/a ‘the cloud’. This decision prompted BTC to research

available options for our Banner deployment. Available options included:

Build and migrate to an on‐premise environment for Banner at BTC;

Migrate BTC’s hosted Banner solution to Ellucian’s AHS environment; or

Follow the RFP process to select a new ERP solution

Analysis

Preliminary analysis eliminated a new ERP solution due to the time, effort, and financial commitment required to migrate

to a new solution. For this reason, a new ERP solution was determined to be out of reach and scope as a solution.

Members of the Information Technology Team conducted extensive evaluation of the requirements to bring the Banner

ERP System to BTC’s Data Center as well as the requirements for migration to Ellucian’s Application Hosting Service. Up

to 20% of the hosting solution is eligible for capital funding for development and implement work. The five‐year cost

estimate for each option is detailed below.

Option 1: Banner on‐premise (5 year estimated cost breakdown)

Total

Estimated Capital $714,766 $92,592 $92,592 $92,592 $92,592 $1,085,134

Estimated Operational $475,140 $455,140 $435,140 $425,140 $425,140 $2,215,700

Total Annual Costs $1,189,906 $547,732 $527,732 $517,732 $517,732 $3,300,834

Current State $92,592 $247,762 $92,592 $247,762 $92,592 $247,762 $92,592 $247,762 $92,592 $247,762

Net Difference $622,174 $227,378 $0 $207,378 $0 $187,378 $0 $177,378 $0 $177,378

FY18 FY19 FY20 FY21 FY22

Option 2: Ellucian AHS (5 year estimated cost breakdown)Total

Estimated Capital $433,562 $92,592 $92,592 $92,592 $92,592 $803,930

Estimated Operational $342,450 $339,450 $339,450 $334,580 $351,450 $1,707,380

Total Annual Costs $776,012 $432,042 $432,042 $427,172 $444,042 $2,511,310

Current State $92,592 $247,762 $92,592 $247,762 $92,592 $247,762 $92,592 $247,762 $92,592 $247,762

Net Difference $340,970 $94,688 $0 $91,688 $0 $91,688 $0 $86,818 $0 $103,688 $789,524

FY18 FY19 FY20 FY21 FY22

Option 2^ represents a $789,524 lower total cost of ownership over 5 years (^ includes nine month implementation period)

*Option 2 provides the opportunity to purchase Ellucian Recruiter and Ellucian Mobile at a significant discount. Quotes expire 3/31/17

Recommendation

After analysis, Information Technology Services recommends Ellucian’s AHS solution based on the following:

Budget

Staffing

Work Focus

Systems Maintenance/Direct path to upgrades

Security

Disaster Recovery

Information Technology Infrastructure Library (ITIL)

Flexible and Elastic Capacity Management

No internal Hardware Lifecycle/No Obsolescence

Standardized Migration Path

Supporting Information for Ellucian AHS Recommendation

Budget – Overall costs, both Capital Expense and Operation Expense, are lower for Ellucian’s AHS.

Staffing – Since Ellucian’s AHS handles the day to day operation and maintenance for our Banner

implementation, BTC would not need to hire additional staff to support these functions.

Work Focus – BTC ITS resources would not be consumed by operational tasks associated with an on‐premise

implementation and can instead focus on College operations, technology initiatives, and other projects as

normal.

Systems Maintenance/Direct path to upgrades – Ellucian AHS provides value by applying all required

maintenance releases to the Banner system to the latest production stable versions. In addition, as new

technologies and enhancements to functionality become available we will receive these as part of normal

Ellucian AHS deployment patterns.

Security – Ellucian AHS includes additional layers of security with our production critical data – including data

security at the individual table level. Additionally, we have assurance that our data will be encrypted at rest as

applicable and will help ensure compliance for PCI, FERPA, as well as requirements around limiting access to PII.

To ensure comparable data protection for an on‐premise solution, it would require BTC to purchase the Banner

Data Defense product, with an approximate cost of $400,000 along with an annual maintenance fee.

Disaster Recovery – Ellucian AHS is provisioned using Amazon Web Services – which by nature of design provides

redundancy for both systems as well as data to ensure operational continuity in the event their primary data

center has an issue affecting service availability. For comparable recovery with an on‐premise solution, we

would need to provision a single recovery environment either using a cloud service; or by purchasing duplicate

equipment to execute recovery to one of our remote campuses or a similar site.

ITIL – Ellucian follows the ITIL Service Management guidelines which provide an enhanced level of

documentation of both processes and procedures utilized in system operations including proper Incident

Management as well as Service Management standards.

Flexible and Elastic Capacity Management – Ellucian’s AHS is designed to increase systems capacity as needed.

In the event we have a spike in number of users accessing the Banner system, we would not realize any

degraded performance because capacity is added dynamically in real‐time.

No internal hardware lifecycle/planned obsolescence – BTC would only need to maintain minimal hardware and

therefore would not incur the costs associated with the planning and implementation for new hardware

solutions every 5 years.

Standardized Migration Path – we would be following along a similar path to migration as WCTC, which is the

standard path prescribed by Ellucian. With an on‐premise solution we would assume additional costs as we

would leverage Ellucian’s Professional Services in order to guide our migration and implementation.

ENCLOSURE #10 8. New Business

a. Outreach Center Annual Report (Information – Dr. Helen Proeber)

Blackhawk Technical College offers courses at three outreach sites in Rock and Green Counties as well as at the Beloit, Milton, and Central Campuses. Rock County classes are managed through Central Campus, and Green County classes are managed through the Monroe Campus. One outreach site, Milton High School, has a paid part-time instructor who is also paid a flat, per-semester stipend of $250 for inspecting machinery and performing necessary maintenance. Types of Courses Offered Furniture Refinishing Welding Woodworking Acrylic Painting Re-upholstery Beginning Soap-making Enrollment and Offerings The following data reflects the enrollment and offerings at the current BTC outreach sites. Rock County Trends Rock County Outreach Sites Fall 2016 Offered Run Milton High School 3 3 Beloit Center 2 2 AMTC 5 4 Total 10 9 Rock County Outreach Run Rate 90% Green County Trends Green County Outreach Sites Fall 2016 Offered Run Monroe Area 1 1 Monroe High School 3 2 Total 4 3 Green County Outreach Run Rate 75%

Fall 2016 Community Education Rock County Offered Run Rate Green County Offered Run Rate Campus Locations 2 1 50% Monroe Campus 6 5 83% Outreach 10 9 90% Outreach 4 3 75% Total Rock County 12 10 83% Total Green County 10 8 80% Total 2 Counties 22 18 82% Future Direction The 82 percent run rate for fall 2016 was higher than in recent years (77% in fall 2015). In the 2017-2018 academic year, the Workforce and Community Development Division (WCD) will continue to offer the popular personal enrichment courses and will add new programming targeting middle school and high school aged children. The first offerings targeting middle and high school aged children are planned for summer 2017. WCD is also increasing the professional development/continuing education course offerings based on feedback from business and industry.


b. Annual Report on Tax Incremental Districts Located Within the Blackhawk Technical College District (Information – Renea Ranguette)

Tax Incremental Districts (TIDs) are a financing mechanism by which municipalities may make improvements in their community. Wisconsin Statutes 66.1105 outlines the process and regulations for the creation, reporting, and discontinuance of TIDs. Generally, the purpose of creating a TID is to improve an undeveloped or blighted area of the community. The municipality has the power to issue bonds and levy a tax on the incremental value to pay for the improvements. The incremental value is defined as the current property value compared to the base value of the property at the time the TID was created. The benefit of a TID to a community is that it allows the tax on the incremental value to be retained by the community rather than shared with other taxing entities. This benefit continues for the life of the TID, which can be up to 27 years depending on when the TID was created. A summary showing the status of each TID located in the BTC District is attached. For 2015, the total base value of the TIDs decreased by -0.50% (10.97% increase in 2015), while the current value increased by 12.50% (5.50% increase in 2015). The 2016 incremental value of $612,447,490 multiplied by the District’s operational mill rate of 0.57077 resulted in $349,567 captured by the TIDs. In 2016, there were no new tax districts created while one district amended (increased) its boundary and two tax districts were dissolved. Prior to the 2011 WI Act 32, BTC would capture the incremental value created by the TID at the time of TID closure. With the operational levy now capped at the prior year levy amount plus an adjustment for net new construction, the closure of tax districts no longer results in additional local tax funding for the District (e.g. no longer receive the TID revenue capture). The Department of Revenue reports information through December 2015 in the 2016 report. Activity during 2016 will be reported in future reports.

TID VALUES - 2016

2016 Base

Value

2016 Current

Value

Increment

Value

TID

Revenue

Capture

Total District 385,036,910 993,353,000 612,447,490 349,567

2015 Values 386,959,810 882,960,000 500,425,090

% Change -0.50% 12.50% 22.39%

0.00148Operational Mill Rate

TIDTID Equalized Value Changes Increment RevenueRock County Base Value Current Value Value Capture

V. Clinton 17,807,300 35,766,400 17,959,100 10,251 V. Footville 1,235,300 6,911,200 5,675,900 3,240 V. Orfordville 512,700 6,696,400 6,183,700 3,529 C. Beloit 84,514,510 362,212,000 277,697,490 158,501 C. Brodhead 102,100 873,400 771,300 440 C. Edgerton 18,093,900 37,502,800 19,408,900 11,078 C. Evansville 22,023,900 33,877,700 11,853,800 6,766 C. Janesville 148,308,000 327,144,000 179,248,200 102,309 C. Milton 35,037,800 77,073,000 45,754,400 26,115 Total Rock County 327,635,510 888,056,900 564,552,790 322,230

Green CountyV. Albany 1,209,500 5,380,200 4,170,700 2,381 C. Brodhead 6,926,500 8,692,900 1,766,400 1,008 C. Monroe 49,265,400 91,223,000 41,957,600 23,948 Total Green County 57,401,400 105,296,100 47,894,700 27,337 Total District 385,036,910 993,353,000 612,447,490 349,567

District Total 11,400,609,427 11,901,034,517 500,425,090

0.00057077

TID VALUES - 2016 TID

District

#

Year

Estab.

Statutory

Year

Retired

Base Value

(2016)

Current Value

(2016)

Increment

Value

TID

Revenue

Capture

Rock County V. Clinton 4 1998 2021 17,807,300 35,766,400 17,959,100 10,251 V. Footville 1 2000 2023 1,235,300 6,911,200 5,675,900 3,240 V. Orfordville 3 2000 2023 512,700 6,696,400 6,183,700 3,529 C. Beloit 5 1990 2017 26,241,710 61,725,100 35,483,390 20,253 C. Beloit 6 1991 2018 14,073,100 44,076,400 30,003,300 17,125 C. Beloit 8 1995 2022 1,646,300 6,119,200 4,472,900 2,553 C. Beloit 9 1998 2021 3,666,300 8,534,900 4,868,600 2,779 C. Beloit 10 2001 2024 1,763,400 173,140,200 171,376,800 97,817 C. Beloit 11 2002 2025 1,963,200 9,831,800 7,868,600 4,491 C. Beloit 12 2003 2026 795,300 2,296,200 1,500,900 857 C. Beloit 13 2005 2028 23,854,500 43,895,400 20,040,900 11,439 C. Beloit 14 2007 2030 10,510,700 12,592,800 2,082,100 1,188 C. Brodhead 6 2006 2029 102,100 873,400 771,300 440 C. Edgerton 6 2000 2023 10,105,900 24,823,900 14,718,000 8,401 C. Edgerton 7 2000 2023 650,100 2,852,500 2,202,400 1,257 C. Edgerton 8 2005 2028 7,337,900 9,826,400 2,488,500 1,420 C. Evansville 5 2004 2027 11,299,100 15,726,600 4,427,500 2,527 C. Evansville 6 2006 2029 1,927,800 4,433,500 2,505,700 1,430 C. Evansville 7 2007 2030 6,101,700 8,179,800 2,078,100 1,186 C. Evansville 8 2008 2031 2,695,300 5,537,800 2,842,500 1,622 C. Janesville 17 1997 2020 1,407,500 3,043,900 1,636,400 934 C. Janesville 21 1999 2022 2,200 7,790,000 7,787,800 4,445 C. Janesville 22 1999 2022 5,508,500 82,950,800 77,442,300 44,202 C. Janesville 23 2002 2025 4,973,700 7,651,600 2,677,900 1,528 C. Janesville 25 2003 2026 12,900 8,110,500 8,097,600 4,622 C. Janesville 26 2004 2027 33,643,100 43,012,200 9,369,100 5,348 C. Janesville 27 2003 2026 4,064,800 4,436,000 371,200 212 C. Janesville 28 2006 2029 2,471,400 2,059,200 - - C. Janesville 29 2007 2030 6,610,100 7,923,000 1,312,900 749 C. Janesville 32 2008 2031 54,834,800 107,347,200 52,512,400 29,973 C. Janesville 33 2008 2031 7,048,500 20,249,600 13,201,100 7,535 C. Janesville 35 2011 2034 27,730,500 32,570,000 4,839,500 2,762 C. Milton 6 2003 2026 3,330,300 45,753,600 42,423,300 24,214 C. Milton 7 2004 2027 8,567,500 11,898,600 3,331,100 1,901 C. Milton 8 2007 2030 23,140,000 19,420,800 - - Total Rock County 327,635,510 888,056,900 564,552,790 322,230

TID VALUES - 2016

TID

District

#

Year

Estab.

Statutory

Year

Retired

Base Value

(2016)

Current Value

(2016)

Increment

Value

TID

Revenue

Capture

Green CountyV. Albany 2 1995 2022 1,209,500 5,380,200 4,170,700 2,381 C. Brodhead 4 2005 2028 108,400 131,500 23,100 13 C. Brodhead 5 2005 2028 1,529,000 1,696,300 167,300 95 C. Brodhead 6 2006 2029 1,170,300 1,567,700 397,400 227 C. Brodhead 7 2013 2036 4,118,800 5,297,400 1,178,600 673 C. Monroe 4 1996 2019 423,600 12,013,000 11,589,400 6,615 C. Monroe 5 1996 2019 6,404,200 17,929,900 11,525,700 6,579 C. Monroe 6 2003 2026 10,143,200 20,244,700 10,101,500 5,766 C. Monroe 7 2005 2028 29,961,700 37,221,700 7,260,000 4,144 C. Monroe 8 2007 2030 2,332,700 3,813,700 1,481,000 845 Total Green County 57,401,400 105,296,100 47,894,700 27,337

Total College District 385,036,910 993,353,000 612,447,490 349,567


c. Review of District Board Bylaws/Policy (Discussion – Chairperson Thornton)

Seven (7) bylaws and one (1) policy are being presented to the Board for review in March: Bylaw B-210 - Officers – Language is suggested to reflect officer positions are elected annually at the organizational meeting in July and the process to fill an officer vacancy. Bylaw B-211.1 – District Board Chair – In reviewing policy documents within the Wisconsin Technical College System, a significant difference was noted in the content of this document. System-wide, policies related to the chairperson contained much greater detail in the scope and responsibilities of the position. Suggested revisions to the Bylaw are consistent with the policy documents at the majority of WTCS colleges. Bylaw B-212.2 – Vice Chair – The sole suggested revision is to add language to indicating the position is elected by the Board.

Bylaw B-212.3 - Secretary – Suggested revisions include wording to reflect the position is elected by the Board and to include the duty of providing tax levy statements to the clerks of each city, village, and town within the District. Bylaw B-212.4 – Treasurer – The sole suggested revision is to add language indicating the position is elected by the Board. Bylaw B-212.5 – Legal Counsel – No revisions are suggested.

Bylaw B-212.6 - Auditor – No revisions are suggested. Policy C-203 – Receipts of Gifts or Gratuities – No revisions are suggested.

Chairperson Thornton will facilitate discussion at the meeting. Revisions to bylaws require reading and action at two (2) Board meetings. Formal action to approve revisions for the bylaws would be scheduled for the April and May Board meetings; action to approve revisions to the policy would be scheduled for the April Board meeting.

Page 1 of 1 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009

OFFICERS B-210 The officers of the District Board shall be a Chair, a Vice Chair, a Secretary and a Treasurer. The officers shall be elected at the annual organizational meeting of the Board on the second Monday in July. If a vacancy occurs in any of the District Board officer positions after the annual organizational meeting, the District Board shall elect an officer to fill the vacancy at a subsequent Board meeting. Reference: Wis. Stats. 38.08 (3) Bylaw Adopted: January 16, 1974 Revised: May 19, 1999 Reviewed: June 21, 2006; September 17, 2008

DISTRICT BOARD CHAIR B-211.1


The Chairperson is elected by District Board members. No person may serve as Chair for more than two (2) successive full annual terms. As the elected leader of the Board, the Chairperson shall maintain the integrity of the Board's process and represent the Board to outside parties. The Chairperson is the only Board member authorized to speak for the Board (beyond simply reporting Board decisions), other than in rare and specifically authorized instances. The Chairperson shall preside at all meetings of the Board in an efficient and effective manner and shall set the general tone for each meeting through positive leadership and will attempt to arrive at a consensus by the Board members on Board decisions. The Chairperson will stimulate discussion among the Board members, decide upon questions of order, appoint all committees unless otherwise directed by the Board, and perform other duties as imposed by law or by action of the Board. The Chairperson shall have the same rights as other members to discuss any question before the Board. The Chairperson shall have the right to relinquish the chair to offer resolutions, to make motions or to second motions. The Chairperson shall call special meetings of the Board when necessary. The Chairperson shall sign official district documents that require the signature of the office. The Chairperson shall appoint members of committees established by the Board. The Chairperson shall ensure the Board and individual Board members act consistently with the Board's own rules and policies and those legitimately imposed upon the Board from outside the College. The Chairperson shall ensure the other Board members are informed of current and pending Board issues and processes and shall cause new Board members to be oriented relative to Board policies and operations and to the College. The Chairperson is responsible for the Board/President relationship and shall communicate and interact with the President. However, since the President is responsible to the entire Board, the Chairperson has no authority to unilaterally supervise or direct the President.

DISTRICT BOARD CHAIR B-211.1


The Chairperson, or the Chairperson's designee, shall communicate with the public as required by law with respect to providing public notice of all meetings of the District Board. The Chairperson may delegate the function of providing notice, but may not delegate the responsibility.

Reference: Wis. Stats. 38.08(3) Bylaw Adopted: November 21, 1979 Revised: May 19, 1999 Reviewed: June 21, 2006; September 17, 2008 Revised:


VICE CHAIR B-212.2 The Vice Chair is elected by the District Board. The Vice Chair shall have the powers and duties of the Chair during the absence or disability of the Chair, and such other powers and duties as the Board may from time to time determine. Reference: Wis. Stats. 38.08 (3) Bylaw Adopted: January 16, 1973 Revised: May 19, 1999; August 18, 2004; August 16, 2006 Reviewed: September 17, 2008


SECRETARY B-212.3 The Secretary is elected by the District Board. It shall be the duty of the Secretary to keep, or cause to be kept, accurate records of the Board and minutes of its meetings. The Secretary shall sign all official district documents that require the signature of the secretary. The Secretary shall inform the Chairs of the Rock and Green County Boards of any and all vacancies on the Board. Annually, by October 31 of each year, or within ten (10) days after receipt of the equalized valuations from the Department of Revenue, whichever is later, the Secretary shall file with the clerk of each city, village, and town, any part of which is located in the District, a certified statement showing the amount of the levy and the proportionate amount of the tax to be spread upon the tax rolls for collection in each city, village, and town. In the absence of the Chair and Vice Chair, the Secretary shall call the meeting to order to select a Chair Pro Tempore. In the absence of the Secretary, the presiding officer shall appoint a Secretary Pro Tempore. Reference: Wis. Stats. 38.08 (3) Wis. Stats. 38.10 (2) (a) Bylaw Adopted: January 16, 1974 Revised: May 19, 1999 Reviewed: June 21, 2006; September 17, 2008


TREASURER B-212.4 The Treasurer is elected by the District Board. The Treasurer shall be the official custodian of the District’s funds. The Treasurer shall delegate the day-to-day financial operations to the Chief Financial Officer who shall act as a Deputy Treasurer. The Treasurer shall sign all official District documents that require the signature of the Treasurer. Reference: Bylaw Adopted: January 16, 1974 Revised: June 16, 1999; October 20, 2004 Reviewed: June 21, 2006; September 17, 2008


LEGAL COUNSEL B-212.5 The Board may retain legal counsel to advise the board on specific legal problems, as deemed appropriate. Such requests shall be made through the Chair of the Board and President/District Director of the College. Selection of legal counsel for the Blackhawk Technical College District shall be determined annually at the annual meeting of the Board.

Reference: Bylaw Adopted: January 16, 1974 Revised: May 19, 1999 Reviewed: June 21, 2006; September 17, 2008

Page 1 of 1

Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009

AUDITOR B-212.6 An independent auditor shall be selected by the District Board to conduct an annual audit of the District’s financial status. The duties of the independent auditor shall be as follows: 1. To conduct such audit in accordance with generally accepted auditing standards,

legal requirements and standards set forth in the WTCS Financial Accounting Manual with specific compliance reviews. The audit shall include such tests of accounting records and such other procedures as the circumstances may deem necessary.

2. To present the audit report and management letter to the District Board and/or

Board committee for examination and appropriate action. The management letter shall address District compliance with Board policies and other WTCS Financial Accounting Manual requirements.

The President/District Director shall file copies of the audit with proper authorities as prescribed by law. Reference: Wis. Stats. 38.12 (5) Bylaw Effective: October 21, 1981 Revised: May 19, 1999; August 18, 2004 Reviewed: June 21, 2006; September 17, 2008

RECEIPT OF GIFTS OR GRATUITIES C-203

________________________________________________________________ Page 1 of 1___ Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009

It shall be unlawful for any employee of the Blackhawk Technical College District to receive or offer to receive, either directly or indirectly, any gift, gratuity, or anything of value, as defined in Wisconsin Statutes 946.10, which he/she is not authorized to receive from any person, if such person: (a) has or is seeking to obtain contractual or other business or financial relationships with

such public employee’s employer or the governmental body of the public official; or (b) conducts operations or activities which are regulated by such public employee’s

employer or the governmental body of a public official; or (c) has interests which may be substantially affected by such public employee’s employer or

the governmental body of the public official. The receipt of any gift, gratuity, or anything of value as denoted above is contrary to the public policy of the Blackhawk Technical College District Board. Reference: Wisconsin Statutes 946.10 Board Policy Adopted: February 20, 1974 Revised: November 14, 2001; September 15, 2004 Reviewed: October 18, 2006; December 17, 2008

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