Agenda Attachments...GOVT. HOT OFFICE BOOKING (HO), COMMERCIAL BOOKING Shire Performance Reviews 3 Professional Office N/A SMYL – Community Services 4 Professional Office Commercial

Agenda Attachments

July 2019

ATTACHMENT 7.1.1 PREVIOUS ORDINARY COUNCIL MEETING MINUTES

ATTACHMENT 7.2.1 CCZ MINUTES – MEETING 21 JUNE 2019

ATTACHMENT 7.2.2 ROE TOURISM MINUTES – MEETING 17 JUNE 2019

ATTACHMENT 7.2.3 ROE ROC COUNCIL MINUTES – 20 JUNE 2019 & FINANCIALS –

26 JUNE 2019

ATTACHMENT 8.1.2 ACCOUNTS FOR PAYMENT – JUNE 2019

ATTACHMENT 8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARDS

ATTACHMENT 8.1.4 MONTHLY FINANCIALS – JUNE 2019

ATTACHMENT 8.1.5 SHIRE OF CORRIGIN LOCAL HERITAGE SURVEY 2019 &

DRAFT MAIN STREET PRECINCT GUIDELINES 2019

ATTACHMENT 8.2.1 – GK & NA MANTON BUILDING PERMIT APPLICATION

ATTACHMENT 8.3.6 WALGA AGM AGENDA 2019

THIS DOCUMENT CAN BE MADE AVAILABLE (ON REQUEST) IN OTHER FORMATS FOR PEOPLE WITH DISABILITY

MINUTES ORDINARY COUNCIL MEETING

TUESDAY 18 JUNE 2019

Strengthening our community now to grow and prosper

into the future

Minutes - Ordinary Council Meeting – Tuesday 18 June 2019

CONTENTS

1 DECLARATION OF OPENING........................................................................................................... 3

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE......................................................................... 3

3 PUBLIC QUESTION TIME ................................................................................................................. 4

4 MEMORIALS ...................................................................................................................................... 4

5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ..................................................... 4

6 DECLARATIONS OF INTEREST ....................................................................................................... 4

7 CONFIRMATION AND RECEIPT OF MINUTES ................................................................................ 5

7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM MINUTES ........................ 5

7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES ...................................... 5

8 MATTERS REQUIRING A COUNCIL DECISION .............................................................................. 7

8.1 CORPORATE AND COMMUNITY SERVICES REPORTS ........................................................... 7

8.2 GOVERNANCE AND COMPLIANCE ........................................................................................... 21

8.3 WORKS AND GENERAL PURPOSES ........................................................................................ 32

9 NOTICE OF MOTIONS FOR THE NEXT MEETING ........................................................................ 41

10 CHIEF EXECUTIVE OFFICER’S REPORT ................................................................................. 41

11 PRESIDENT’S REPORT .............................................................................................................. 41

12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS .................................. 41

13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION OF THE

COUNCIL .................................................................................................................................................. 42

14 INFORMATION BULLETIN .......................................................................................................... 42

15 WALGA AND CENTRAL ZONE MOTIONS ................................................................................. 42

16 NEXT MEETING ........................................................................................................................... 42

17 MEETING CLOSURE ................................................................................................................... 42


1 DECLARATION OF OPENING

The Chairperson, Shire President Cr. L Baker opened the meeting at 3.00pm.

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

ATTENDANCE

Shire President Cr. L Baker

Deputy Shire President Cr. D L Hickey

Cr. M B Dickinson

Cr. F R Gilmore

Cr. M A Weguelin

Cr. S G Hardingham

Cr. J A Mason

Chief Executive Officer N A Manton

Executive Support Officer K L Biglin

Manager Finance D C Ospina Godoy

APOLOGIES

NIL

LEAVE OF ABSENCE

Cr Hardingham requested a leave of absence from 7 July 2019 to 21 July 2019.

COUNCIL RESOLUTION

(66/2019) Moved: Cr Weguelin Seconded: Cr Hickey

That Cr Hardingham be granted leave of absence from 7 July 2019 to 21 July 2019.

Carried 7/0

Cr Dickinson requested a leave of absence from 12 August 2019 to 3 September 2019.

COUNCIL RESOLUTION

(67/2019) Moved: Cr Hickey Seconded: Cr Mason

That Cr Dickinson be granted leave of absence from 12 August 2019 to 3 September

2019.

Carried 7/0

Cr Hickey requested a leave of absence from 26 July 2019 to 31 August 2019.

COUNCIL RESOLUTION

(68/2019) Moved: Cr Dickinson Seconded: Cr Weguelin

That Cr Hickey be granted leave of absence from 26 July 2019 to 31 August 2019.

Carried 7/0


3 PUBLIC QUESTION TIME

NIL

4 MEMORIALS

The Shire was advised that Christopher Julian Bowden and Susan Newton-Hillis had

passed away since the last meeting.

5 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS

NIL

6 DECLARATIONS OF INTEREST

Cr Mason declared a financial interest in item 8.2.3 – Building - Permit Manton.

CEO, Natalie Manton declared a financial interest in item 8.2.3 – Building Permit -

Manton.

Due to the complex nature of this item, the CEO subsequently chose to withdraw this

item at this point in the meeting before any discussions took place.


7 CONFIRMATION AND RECEIPT OF MINUTES

7.1 PREVIOUS COUNCIL MEETINGS AND BUSINESS ARISING FROM

MINUTES

ORDINARY COUNCIL MEETING

Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday 21 May

2019 (Attachment 7.1.1).

COUNCIL RESOLUTION

(69/2019) Moved: Cr Hardingham Seconded: Cr Gilmore

That the Minutes of the Shire of Corrigin Ordinary Council meeting held on Tuesday

21 May 2019 (Attachment 7.1.1) be confirmed as a true and correct record.

Carried 7/0

7.2 COMMITTEE MEETINGS AND BUSINESS ARISING FROM MINUTES

LOCAL EMERGENCY MANAGEMENT COMMITTEE

Minutes of the Local Emergency Management Committee meeting held on Monday

27 May 2019 (Attachment 7.2.1).

COUNCIL RESOLUTION

(70/2019) Moved: Cr Hickey Seconded: Cr Weguelin

That the minutes of the Local Emergency Management Committee meeting held on

Monday 27 May 2019 (Attachment 7.2.1) be received.

Carried 7/0

AUDIT AND RISK MANAGEMENT COMMITTEE

Minutes of the Audit and Risk Management Committee meeting held on Tuesday 11

June 2019 (Attachment 7.2.2).

COUNCIL RESOLUTION

(71/2019) Moved: Cr Hardingham Seconded: Cr Hickey

That the minutes of the Audit and Risk Management Committee meeting held on

Tuesday 11 June 2019 (Attachment 7.2.2) be received.

Carried 7/0

CENTRAL COUNTRY ZONE

Minutes of the Central Country Zone meeting held on Friday 24 May 2019

(Attachment 7.2.3).

COUNCIL RESOLUTION

(72/2019) Moved: Cr Hickey Seconded: Cr Hardingham

That the minutes of the Central Country Zone meeting held on Friday 24 May 2019

(Attachment 7.2.3) be received.

Carried 7/0


REGIONAL ROAD GROUP

Minutes of the Regional Road Group meeting held on Friday 1 March 2019

(Attachment 7.2.4).

COUNCIL RESOLUTION

(73/2019) Moved: Cr Mason Seconded: Cr Weguelin

That the minutes of the Regional Road Group meeting held on Friday 1 March 2019

(Attachment 7.2.4) be received.

Carried 7/0


8 MATTERS REQUIRING A COUNCIL DECISION

8.1 CORPORATE AND COMMUNITY SERVICES REPORTS

CORRIGIN COMMUNITY RESOURCE CENTRE

Applicant: Shire of Corrigin Date: 4/06/2019 Reporting Officer: Heather Ives, Coordinator, Community Services Disclosure of Interest: NIL File Ref: CS.0008 Attachment Ref: NIL

CORRIGIN CRC MONTHLY USAGE – MAY 2019:

CUSTOMER ACCESSING ‘FEE FOR SERVICE’ AND SALES

SERVICES / FEES MTHLY FROM

JULY 18 SALES MTHLY FROM

JULY 18

Internet Use / Computer Use 18 205 Movie Club Fees 12 100

Photocopying / Printing / Faxing

39 394 Phonebook Sales 3 176

Laminating / Binding / Folding 6 67 Moments In Time Books 0 4

Sec. Services / Scans / CD Burning

7 71 Book Sales 0 3

Room Hire 7 60 Wrapping Paper / Postcard Sales

0 14

Equipment Hire 1 13 Polo Shirt / Eco Bag Sales 0 3

Training / Course Fees 0 48 Phone calls 0 1 Resource Centre Membership Fees

0 19 Sale of Assets 0 0

Exam Supervision 0 1

Total: 78 Total: 15

Monthly People through: 93

CUSTOMER ACCESSING ‘CORRIGIN CRC SERVICES’

SERVICES MTHLY FROM

JULY 18 SERVICE MTHLY FROM

JULY 18

Phonebook Enquiries 94 224 Corrigin Toy Library 8 79

Tourism 40 426 Broadband for Seniors / Webinars

24 98

Government Access Point 2 12 General Enquires (Face/Email/Website) 107 1429

Community Information 26 506 Corrigin Public Library 92 595 Conf. / Vid Conf. / Training / 54 978 Corrigin Library eResources 75 295

University Exams 2 4

Total: 218 Total: 306

Monthly People through: 524

TOTAL FOR THE MONTH OF MAY: 617


COMMUNITY ECONOMIC / BUSINESS AND SOCIAL DEVELOPMENT BOOKINGS – MAY 2019

DESCRIPTION NO’S ROOM

GOVT. HOT OFFICE BOOKING (HO),

COMMERCIAL BOOKING Shire Performance Reviews 3 Professional Office N/A

SMYL – Community Services 4 Professional Office Commercial Booking

Holyoake – Counselling 3 Professional Office Commercial Booking

AEC – Training Workshop 6 Conference Room Commercial Booking

Movie Club – May 14 Conference Room N/A

Holyoake – Counselling 3 Professional Office Commercial Booking

Shire Staff/Council Photographs 18 Conference Room N/A

CRC Trainee Interviews 3 Professional Office N/A

CORRIGIN CRC Annual Summary Report JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR

TOTAL 2007-08

535 613 537 714 511 520 561 510 625 733 576 469 6904 2008-09

479 444 581 532 501 411 417 501 575 525 543 651 6160 2009-10

629 682 626 757 590 727 421 623 715 529 491 539 7329 2010-11

708 610 871 759 465 530 426 444 611 413 607 691 7135 2011-12

568 536 572 535 542 381 426 520 527 499 564 491 6161 2012-13

545 694 691 716 756 497 552 636 413 590 370 479 6939 2013-14

651 494 516 706 597 479 405 529 641 640 616 553 6827 2014-15

769 757 750 878 651 443 455 569 403 603 486 499 7263 2015-16

543 695 668 813 681 466 591 534 530 585 626 553 7285 2016-17

620 588 675 618 455 366 513 388 595 336 540 450 6144 2017-18

461 372 516 663 563 422 376 596 563 646 532 444 6154 2018-19

578 521 425 708 547 397 386 562 546

635 617

STATUTORY ENVIRONMENT NIL POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL


COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Social An effectively serviced, inclusive and resilient community Outcome 3.1 - An inclusive, welcoming and active community

Strategic Community Plan Corporate Business Plan

Outcome Strategies Action No. Actions

3.1.1 Work in partnership with community and sporting groups

3.1.1.2 Assist sport and recreation

clubs in accessing grant funding

opportunities

3.1.3 Facilitate, encourage and support community events

3.1.3.1 Promote and support local

events with emphases on

events that promote visitation of

the Shire.

3.1.3.2 Engage and facilitate the

community to encourage the

establishment and continuation

of local events.

VOTING REQUIREMENT Simple Majority COUNCIL RESOLUTION

(74/2019) Moved: Cr Gilmore Seconded: Cr Hickey

That Council receives the Corrigin Community Resource Centre Report.

Carried 7/0


ACCOUNTS FOR PAYMENT

Applicant: Shire of Corrigin Date: 11/06/2019 Reporting Officer: Tanya Ludlow, Finance Officer - Creditors / Payroll Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.2 – Accounts for Payment – May 2019

SUMMARY This report provides Council with a list of all financial dealings relating to all accounts for the previous month. BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for which money or other benefits may be obtained. COMMENT The cheque, EFT and Direct Debit payments that have been raised during the month of May 2019 are provided as Attachment 8.1.2 – Accounts for Payment – May 2019. After payment of the following cheque, EFT and Direct Debit payments, the balance of creditors will be $0.00.

Bank Account Payment Type Reference Amount Total

Municipal EFT 13760 - 13834,

13839 - 13876

$487,850.70

$661,746.26

Cheque 020403 - 020410 $35,151.80

Direct Debit May 2019 $27,975.53

Payroll May 2019 $110,768.23

Trust EFT 13758 - 13759,

13835 - 13838

$412.80

$412.80

Cheque No Payments $0.00

Direct Debit No Payments $0.00

Licensing Trust EFT No Payments $0.00

$28,243.85 Direct Debit May 2019 $28,243.85

Edna Stevenson Cheque No Payments $0.00 $0.00

Total Payments for the Month of May 2019 $690,402.91


Previous Accounts for Payment report To enable Council to check that no sequential payment numbers have been missed from the previous accounts for payment report and the report provided as Attachment 8.1.2 – Accounts for Payment – May 2019, the following information is provided on the last cheque or EFT number used.

Bank Account Payment Type Last Number First Number in

report

Municipal & Trust

& Licensing Trust

EFT EFT13757 EFT13758

Municipal Cheque 020402 020403

Trust Cheque 003390 No Payments

Edna Stevenson Cheque 000065 No Payments

Please note that the above does not include payments made via Direct Debit (DD) as they are not in sequential number order. STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS Policy 2.10 – Purchasing Policy FINANCIAL IMPLICATIONS Expenditure in accordance with the 2018/2019 Annual Budget. COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community



4.1.3 Maintain accountability and financial responsibility to ensure the stability of the Shire

4.1.3.1 Council maintain financial stability

4.1.3.3 Provide Council adequate and appropriate financial information on a timely basis


(75/2019) Moved: Cr Gilmore Seconded: Cr Mason

That Council reviews the list of accounts paid and acknowledges that payments totalling

$690,402.91 have been made during the month of May 2019.

Carried 7/0


8.1.3 ACCOUNTS FOR PAYMENT – CREDIT CARD

Applicant: Shire of Corrigin Date: 6/06/2019 Reporting Officer: Catherine Ospina Godoy, Manager Finance Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.3 – Accounts for Payment – Credit Cards

SUMMARY This report provides Council with a list of all financial dealings relating to the use of credit

card payments for the period 29 March 2019 to 29 April 2019.

BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. Council is presented with the monthly accounts for payment at each Council meeting, providing information of payments made for the reporting period. This report includes the monthly payment of the credit card debit to the National Australia Bank. COMMENT Accountability in local government can be multifaceted, as councils seek to achieve diverse social, political and financial goals for the community benefit. The accountability principles of local government are based on strong financial probity, financial propriety, adherence to conflict of interest principles and expectations that local government is fully accountable for community resources. This report provides Council with detailed information of purchases paid for using the Shire of Corrigin corporate credit cards. A monthly review of credit card use is independently assessed by the Manager Finance, to confirm that all expenditure has been incurred, is for the Shire of Corrigin and has been made in accordance with Council policy, procedures and the Local Government Act 1995 and associated regulations. The review by the Manager Finance also ensures that misuse of any corporate credit card can be readily detected. This review has been conducted and no issues are evident and all areas of compliance have been met. STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS Policy 2.10 – Purchasing Policy Policy 2.18 - Corporate Credit Cards FINANCIAL IMPLICATIONS Expenditure in accordance with the 2018/2019 Annual Budget. COMMUNITY AND STRATEGIC OBJECTIVES


Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community







(76/2019) Moved: Cr Mason Seconded: Cr Weguelin

That Council in accordance with Attachment 8.1.3 endorse credit card payments for the

period 29 March to 29 April 2019 for $920.00.

Carried 7/0


8.1.4 MONTHLY FINANCIAL REPORT

Applicant: Shire of Corrigin Date: 13/06/2019 Reporting Officer: Catherine Ospina Godoy, Manager Finance Disclosure of Interest: NIL File Ref: FM.0036 Attachment Ref: Attachment 8.1.4 – Monthly Financial Report – May 2019

SUMMARY This report provides Council with the monthly financial report for the month ending 31 May

2019.

BACKGROUND Local Government (Financial Management) Regulations 1996, regulation 34 states that a local government must prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget. Variances between budgeted and actual expenditure including the required material variances (10% with a minimum value of $10,000) are included in the variance report. COMMENT A variance report is included with the monthly financial report, provided as Attachment 8.1.4. STATUTORY ENVIRONMENT S6.4 Local Government Act 1995, Part 6 – Financial Management R34 Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Expenditure in accordance with the 2018/2019 Annual Budget.


COMMUNITY AND STRATEGIC OBJECTIVES

Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community








That Council accept the Statement of Financial Activity for the month ending 31 May 2019

included as Attachment 8.1.4 as presented, along with notes of any material variances.

Carried 7/0


8.1.5 STRATEGIC COMMUNITY PLAN INTERIM REVIEW

Applicant: Shire of Corrigin Date: 12/06/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: CM.0036 Attachment Ref: Attachment 8.1.5 –Strategic Community Plan Interim Review

SUMMARY Council is requested to endorse the desktop review of the Shire of Corrigin Strategic Community Plan for the period 2017-2027. BACKGROUND The Local Government Act 1995 and the Local Government (Administration) Regulations 1996 require a plan for the future encompassing a Strategic Community Plan and a Corporate Business Plan. A comprehensive review of the Strategic Community Plan is to be undertaken once every four years. The Local Government Advisory Standard suggests that desktop review of the Strategic Community Plan be undertaken two years from adoption of the plan. Following a period of community consultation in 2017 the Shire of Corrigin developed a new Strategic Community Plan 2017 – 2027. A Corporate Business Plan outlining the actions to achieve the desired strategic direction was created at the same time. The Strategic Community Plan was reviewed by management in May and June 2019 and progress was noted on the actions, as well as work that is still to be done in the 2019/20 year and beyond. COMMENT The Strategic Community Plan 2017 – 2027 outlines the community’s long term vision and aspirations for the Shire of Corrigin and the Corporate Business Plan details how that vision is to be achieved. The Corporate Business Plan was adopted by Council in 2017 and was reviewed by management in 2018 and 2019 to ensure that the Shire’s performance is regularly monitored and reported. The underlying objective of the plan is to create a process of continuous improvement and review. The desktop review of the Strategic Community Plan was undertaken by management in consultation with Council and aimed to ensure that the community vision and objectives identified in the Strategic Plan continue to broadly align with the outcomes, strategies and actions.


STATUTORY ENVIRONMENT

Local Government Act 1995 s.5.53 and s.5.56 Local Government (Administration) Regulations 1996 Part 5 Annual reports and planning Division 3 - Planning for the future: 19CA Information about modifications to certain plans to be included (Act s. 5.53(2)(i)) 19C Planning for the future: strategic community plans – 19DA Planning for the future: corporate business plans – 19D Notice of plan to be given POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Achievement of actions will depend on available resources in 2019/20 and future years’ budget.


Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-

2021:

Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community



4.1.2 Undertake strategic planning and ensure legislative compliance

4.1.2.1 Review Council's Community Strategic Plan to ensure it remains aligned to the community’s vision, aspirations and desired outcomes


4.1.2.2 Annual review of Council's policies and Corporate Business Plan

4.1.2.3 Regular review of IPR documents & Informing strategies, including LTFP, AMP, Workforce Plan


VOTING REQUIREMENT Absolute Majority

COUNCIL RESOLUTION

(78/2019) Moved: Cr Hickey Seconded: Cr Mason That Council endorse the desktop review of the Shire of Corrigin Corporate Business Plan

as provided as Attachment 8.1.5 –Strategic Community Plan Interim Review.

Carried by Absolute Majority 7/0


8.1.6 ADOPTION OF REVISED CORPORATE BUSINESS PLAN

Applicant: Shire of Corrigin Date: 23/04/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: CM.0049 Attachment Ref: Attachment 8.1.6 – Revised Corporate Business Plan

SUMMARY The Local Government (Administration) Regulations 1996 require a plan for the future encompassing a Strategic Community Plan and a Corporate Business Plan. The Corporate Business Plan is to be reviewed annually. This item seeks Council’s adoption of the reviewed Shire of Corrigin’s Corporate Business Plan. BACKGROUND Following a period of community consultation in 2017 the Shire of Corrigin developed a new Strategic Community Plan 2017 – 2021. A Corporate Business Plan outlining actions to achieve the desired strategic direction was created at the same time. The Corporate Business Plan was reviewed by management in May 2019 and progress was noted on the actions and work that is still to be done in the 2019/20 year and beyond. COMMENT The 2017 – 2021 Strategic Community Plan outlines the community’s long term vision and aspirations for the Shire of Corrigin and the Corporate Business Plan details how that vision is to be achieved. The Corporate Business Plan was initially adopted by Council in 2017 and was reviewed by management in 2018 and 2019 to ensure that the Shire’s performance is regularly monitored and reported. The underlying objective of the plan is to create a process of continuous improvement and review. STATUTORY ENVIRONMENT

Local Government Act 1995 “S5.56. Planning for the future 1) A local government is to plan for the future of the district. 2) a local government is to ensure that plans made under subsection (1) are in accordance with any regulations made about planning for the future of the district.” Local Government (Administration) Regulations 1996 “S19DA. Corporate business plans, requirements for (Act s. 5.56) 1) A local government is to ensure that a corporate business plan is made for its district in accordance with this regulation in respect of each financial year after the financial year ending 30 June 2013. 2) A corporate business plan for a district is to cover the period specified in the plan, which is to be at least 4 financial years. 3) A corporate business plan for a district is to — a) set out, consistently with any relevant priorities set out in the strategic community plan for the district, a local government’s priorities for dealing with the objectives and aspirations of the community in the district; and


b) Govern a local government’s internal business planning by expressing a local government’s priorities by reference to operations that are within the capacity of the local government’s resources; and c) Develop and integrate matters relating to resources, including asset management, workforce planning and long-term financial planning. 4) A local government is to review the current corporate business plan for its district every year. 5) A local government may modify a corporate business plan, including extending the period the plan is made in respect of and modifying the plan if required because of modification of the local government’s strategic community plan. 6) A council is to consider a corporate business plan, or modifications of such a plan, submitted to it and is to determine* whether or not to adopt the plan or the modifications. *Absolute majority required. 7) If a corporate business plan is, or modifications of a corporate business plan are, adopted by the council, the plan or modified plan applies to the district for the period specified in the plan.” POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Achievement of actions will depend on available resources in 2019/20 and future years’ budget.




2021:








4.1.2.3 Regular review of IPR documents & Informing strategies, including LTFP, AMP, Workforce Plan


VOTING REQUIREMENT Absolute Majority COUNCIL RESOLUTION

(79/2019) Moved: Cr Hickey Seconded: Cr Weguelin

That Council adopt the revised Shire of Corrigin Corporate Business Plan as provided as

Attachment 8.1.6.



8.2 GOVERNANCE AND COMPLIANCE

ADOPTION OF FEES AND CHARGES 2019/2020

Applicant: Shire of Corrigin Date: 24/04/2019 Reporting Officer: Catherine Ospina Godoy, Manager of Finance Disclosure of Interest: NIL File Ref: FM.0181 Attachment Ref: Attachment 8.2.1 - Proposed Schedule of Fees and Charges

2019/20

SUMMARY Council is asked to consider adopting the Schedule of Fees and Charges for the 2019/20 year in advance of the main 2019/20 budget adoption. BACKGROUND In preparation for the 2019/20 budget the proposed schedule of fees and charges are submitted for Council adoption. By adopting the fees and charges prior to the budget any applicable advertising can be undertaken and the new fees and charges can be incorporated into the draft budget workings. Council’s fees and charges contain clauses that allow fees set by external bodies to override those advertised and published by Council such as statutory charges. COMMENT Council fees and charges are reviewed annually with reference to the costs of maintaining council properties and delivering services to residents of the Shire of Corrigin. The 2019/20 Schedule of Fees and Charges has been formulated using the 2018/19 year as a basis and incorporating new charges, CPI increases and input from external statutory bodies. Many of the fees and charges are heavily subsidised and do not reflect the cost of maintaining council properties or providing services. In the annual budget agenda item, Council will still set additional fees and charges such as kerbside rubbish collections and rates for rural and townsite properties.


STATUTORY ENVIRONMENT 6.16. Imposition of fees and charges (1) A local government may impose* and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed. * Absolute majority required. (2) A fee or charge may be imposed for the following — (a) providing the use of, or allowing admission to, any property or facility wholly or partly owned, controlled, managed or maintained by the local government; (b) supplying a service or carrying out work at the request of a person; (c) subject to section 5.94, providing information from local government records; (d) receiving an application for approval, granting an approval, making an inspection and issuing a licence, permit, authorisation or certificate; (e) supplying goods; (f) such other service as may be prescribed. (3) Fees and charges are to be imposed when adopting the annual budget but may be (a) imposed* during a financial year; and (b) amended* from time to time during a financial year. * Absolute majority required. 6.19. Local government to give notice of fees and charges If a local government wishes to impose any fees or charges under this Subdivision after the annual budget has been adopted it must, before introducing the fees or charges, give local public notice of — (a) its intention to do so; and (b) the date from which it is proposed the fees or charges will be imposed. POLICY IMPLICATIONS 2.13 Budget consideration/preparation FINANCIAL IMPLICATIONS Revenue raised from fees and charges


COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community






Outcome 4.2 - An effective and efficient organisation


Outcome Strategies Action No.

Actions

4.2.2 Continue to improve operational efficiencies and provide effective services

4.2.2.1 Review delivery of services for operational and cost effective efficiencies

4.2.2.2 Set appropriate Fees & Charges for applicable services that promote the use of services and limits the reliance of rate funding.


(80/2019) Moved: Cr Weguelin Seconded: Cr Gilmore

That Council adopt the attached Schedule of Fees and Charges for the 2019/20 financial

year effective as of 1 July 2019.



DELEGATION REGISTER REVIEW

Applicant: Shire of Corrigin Date: 7/06/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: GOV.0001 Attachment Ref: Attachment 8.2.2 – Delegation Register

SUMMARY Under s5.46 (2) of the Local Government Act 1995 (‘the Act’) Council is required to, at least once every financial year review its delegations to the Chief Executive Officer (CEO) and employees. BACKGROUND Under the Local Government Act 1995, Council can delegate certain powers and duties to the CEO and the CEO, in turn, can on-delegate those powers and functions to other employees. Section 5.46 of the Act requires the CEO to keep a register of, and records relevant to, delegations to the CEO and any delegations on-delegated to employees. This section also requires the delegations to be reviewed at least once every financial year. The current delegation register was last reviewed by Council at the Ordinary Council Meeting on 11 June 2018 and passed by resolution 89/2018. COMMENT The Delegations Register has been updated and amended based on the WA Local Government Association (WALGA) model template. The WALGA Governance team provided assistance in the drafting of the register. STATUTORY ENVIRONMENT S5.18 Local Government Act 1995 Register of delegations to committees S5.42 (1) Local Government Act 1995 Delegation of some powers and duties to CEO * S5.46 (2) of the Local Government Act 1995 Register of, and records relevant to, delegations to CEO and employees POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL


COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Leadership Strong Governance and leadership Outcome 4.1 - A strategically focussed dynamic Council serving the community







(81/2019) Moved: Cr Hardingham Seconded: Cr Weguelin That Council endorse the Delegations Register as provided in Attachment 8.2.2.



AUDIT AND RISK MANAGEMENT COMMMITTEE RECOMMENDATIONS

Applicant: Shire of Corrigin Date: 12/06/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: PER.0051 Attachment Ref: NIL

SUMMARY The Audit and Risk Management Advisory Committee recommends that Council endorse the resolution in relation to excess leave from the meeting held on Tuesday 11 June 2019. BACKGROUND Excess annual leave was previously noted as an area of risk by auditors. Over the past year the Audit and Risk Management Committee have reviewed the excess annual and long service leave at the quarterly meetings. Council resolved in 2017 that Shire management continue to provide Annual Leave and Long Service Leave progress reports to the Committee There are currently eight employees with an annual leave balance of over eight weeks with two in the administration team and six in the works team. COMMENT While leave balances were reduced in 2018 the number of employees with leave in excess of eight weeks has increased again and will need to be managed to reduce annual leave balances over the next few months.


Local Government (Long Service Leave) Regulations Shire of Corrigin Enterprise Agreement 2018 POLICY IMPLICATIONS 5.26 Leave Policy FINANCIAL IMPLICATIONS Current liability for annual and long service leave has been reduced during 2018 and 2019 to $293,026 and will be further reduced in the next 3 months with leave already booked to be taken.




2021:









That Council endorse the Audit and Risk Management Committee recommendation to receive and note the Excess Annual and Long Service Leave Report.

Carried 7/0


AUDIT AND RISK MANAGEMENT COMMMITTEE RECOMMENDATIONS

Applicant: Shire of Corrigin Date: 12/06/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: FM.0047, CM.0054 Attachment Ref: Attachment 8.2.4 - Financial and Systems Review Regulation 17

Review Internal Risk Review Dashboard

SUMMARY The Audit and Risk Management Advisory Committee recommends that Council endorse the resolutions from the meeting held on Tuesday 11 June 2019. BACKGROUND Council adopted a Risk Management Framework - Policy and Procedures in September 2018 to document the Shire’s commitment and objectives regarding managing risk that may impact the Shire’s strategies, goals or objectives.

The internal Risk Management Review Dashboard The Shire of Corrigin engaged AMD Chartered Accountants to conduct an independent review of the requirements of Local Government Financial Management Regulation 5 and Audit Regulation 17 including the following areas:

review current risk management policies, procedures and plans;

evaluate the financial internal control systems and procedures;

evaluate the operational internal control systems and procedures;

assess systems and processes for maintaining legislative compliance;

provide a list of any improvements identified during the review; and

provide a report including recommendations to assist the CEO to assess the appropriateness and effectiveness of the systems and procedures.

COMMENT The Financial Management and System Review as well as the Risk Management Review reports provide a measurement of the appropriateness and effectiveness of the Shire's current systems and processes. The reviews include a list of recommendations for improvements to systems and processes.


Local Government Act 1995 (WA) Local Government (Audit) Regulations 1996

r 17 CEO to review certain systems and processes

Local Government (Financial Management) Regulations 1996

r 5 CEO duties as to financial management

(1) Efficient systems and procedures are to be established by the CEO of a local

government.

POLICY IMPLICATIONS 3.1 Risk Management Policy 8.11 Audit and Risk Management Committee


FINANCIAL IMPLICATIONS The cost of implementing recommendations of the financial and risk management review to be contained in the 2019/20 budget



2021:








4.1.2.3 Regular review of Integrated Planning and Reporting documents and informing strategies including Long Term Financial Plan, Asset Management Plan and Workforce Plan



(83/2019) Moved: Cr Hickey Seconded: Cr Hardingham

1. That the recommendation from the Audit and Risk Management Committee to receive the updated Internal Audit Risk Management Report- Dashboard update be endorsed.

2. That Council receives and notes the Chief Executive Officer’s Financial Management

System Review (in accordance with Regulation 5 of the Local Government (Financial Management) Regulations 1996) as reviewed by the Audit and Risk Management Committee.

3. That Council receives and notes the Chief Executive Officer’s review (in accordance

with Regulation 17 of the Local Government (Audit) Regulations 1996) on the appropriateness and effectiveness of the Shire of Corrigin systems and procedures with regard to risk management, internal control and legislative compliance as reviewed by the Audit and Risk Management Committee.

Carried 7/0


LOCAL EMERGENCY MANAGEMENT COMMITTEE

RECOMMENDATIONS

Applicant: Local Emergency Management Committee Date: 12/06/2018 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: ES.0024 Attachment Ref: Attachment 8.2.5.1 - Local Emergency Management

Arrangements Attachment 8.2.5.2 - Local Recovery Management Plan Attachment 8.2.5.3 - Emergency Evacuation Plan

SUMMARY Council is requested to endorse the Local Emergency Management documents as adopted by the Local Emergency Management Committee (LEMC) in December 2018 and minor amendments in February 2019. BACKGROUND The Local Emergency Management plans were reviewed and updated by the LEMC in December 2018. Minor suggested amendments were subsequently received from Adam Smith, District Emergency Management Advisor, Department of Fire and Emergency Services and were integrated into the previously adopted plans in February 2019. COMMENT The Local Emergency Management Plans are to be submitted to the District Emergency Management Committee and then State Emergency Management Committee for endorsement. STATUTORY ENVIRONMENT

Local Emergency Management Act 2005 s.39 Local Emergency Management Committees POLICY IMPLICATIONS 9.3 Bushfire Control FINANCIAL IMPLICATIONS The cost of administration of the LEMC is approximately $200 per annum

COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021:








Outcome 4.2 - An effective and efficient organisation


Outcome Strategies Action No.

Actions

4.2.2 Continue to improve operational efficiencies and provide effective services

4.2.2.1 Review delivery of services for operational and cost effective efficiencies

4.2.2.2 Set appropriate Fees & Charges for applicable services that promote the use of services and limits the reliance of rate funding.


(84/2019) Moved: Cr Dickinson Seconded: Cr Gilmore

That Council adopt the following revised documents:

Local Emergency Management Arrangements.

Local Recovery Management Plan.

Emergency Evacuation Plan.

Carried 7/0


8.3 WORKS AND GENERAL PURPOSES

REED AND ROGERS ROAD RAV ASSESSMENT

Applicant: Shire of Corrigin Date: 12/06/2019 Reporting Officer: Natalie Manton, Chief Executive Officer Disclosure of Interest: NIL File Ref: TT.0001 Attachment Ref: NIL

SUMMARY Council is requested to consider the road submitted to Main Roads for assessment to determine if suitable to amend the Restricted Access Vehicle Network (RAV). BACKGROUND Main Roads Heavy Vehicle Services (HVS) received an application to add or amend roads on the Restricted Access Vehicle (RAV) Network within the Shire of Corrigin in November 2018. It appears that two roads that formed part of the initial application were left off the request for support and Main Roads now requests that the following roads be considered.

Road No. Road Name From Location (SLK)

To Location (SLK)

Current Network

Requested Network

4040051 Reed Rd Farm gate (0.50)

Corrigin Kondinin Rd (6.78)

RAV 4 RAV 7

4040085 Rogers Rd Farm gate (0.50)

Corrigin Kondinin Rd (6.90)

RAV 5 RAV 7

Main Roads Heavy Vehicle Services has requested that the Shire of Corrigin provide support as the road owner to add the following section of road to the RAV network including any comments relating to road condition, planning conflicts or development issues that may be impacted. The following resolutions were made in November 2018 for the other roads that were included in the initial application:


COUNCIL RESOLUTION (197/2018) That Council submits the following roads excluding Parsons, Schultz, Hartley, Corrigin South, Corrigin

Bruce Rock, and Corrigin Wogerlin and for assessment by Main Roads WA for addition to the RAV networks and recommends that the

following conditions apply:

Road

No.

Road Name From Location

(SLK)

To Location

(SLK)

Current

Network

Assess

to RAV

Council

Conditions

20/11/2018

Shire of Corrigin

Conditions

Other

comments

from Main

Roads

4040053 Middleton Rd Corrigin South

Rd (13.1)

Rabbit Proof

Fence Rd

(17.94)

Nil 7 1,4,6,7 Approval from road

owner. Headlights on.

No operation on

unsealed roads when

visibly wet. Direct radio

contact

Middleton Rd

(0.00)

Corrigin South

Rd (13.1)

4 7 1,4,6,7 Approval from road


No operation on

unsealed roads when


contact

4040007 Rabbit Proof

Fence Rd

Brookton-

Corrigin Rd and

Quairading -

Corrigin Rd

(0.00)

Rabbit Proof

Fence Rd Nth

(29.31)

5 7 1,4,7 Approval from road


No operation on

unsealed roads when


contact


4040004 Bullaring-

Gorge Rock

Rd

Wickepin -

Corrigin Rd

(0.00)

Corrigin

Kondinin Rd

(24.46)

4 7 1,4,7 Approval from road


No operation on

unsealed roads when


contact

4040101 Sorenson Rd Bilbarin -

Quairading Rd

(0.00)

End of road

(2.7)

Nil 4 1,4,6,7,9 Approval from road


No operation on

unsealed roads when


contact. Max speed

60km

4040118 Vivian Rd Rabbit Proof

Fence Rd (0.00)

Corrigin South

Rd (5.15)



No operation on

unsealed roads when


contact. Max speed

60km

Condition that

road not be

entered until

radio contact

established that

there is no other

RAV on road.

No access to or

from Corrigin

South Road

4040074 Sixty Eight

Gate Rd

Rabbit Proof

Fence Rd (0.00)

Wickepin -

Corrigin Rd

(7.72)



No operation on

unsealed roads when


Approval does

not apply to B-

double

combination


contact

4040161 Williams Rd Pannell Rd

(0.00)

Williams Rd

(0.97)



No operation on

unsealed roads when


contact

4040066 Pannell Rd Bilbarin -

Quairading Rd

(0.00)

Pannell Rd

(9.78)



No operation on

unsealed roads when


contact

4040052 Old Kulin Rd Doyle North Rd

and Middleton

Rd (0.00)

Bullaring -

Gorge Rock

Rd (6.29)



No operation on

unsealed roads when


contact

4040007 Rabbit Proof

Fence Road

Brookton Hwy

(0)

Jenkyn Rd

(8.013)

Tandem

Drive 5

Tandem

Drive 7

nil nil


COUNCIL RESOLUTION (198/2018) That Council submits the following roads for assessment by Main Roads WA for addition to the RAV

network and recommends that the following conditions apply:

4040168 Corrigin-

Bruce Rock

Road

Brookton Hwy

(0)

Parsons Road

(10.079)

Tandem

Drive 6

Tandem

Drive 7

4 Headlights on.

4040017 Corrigin-

Wogerlin Rd

Babakin -

Corrigin Rd

(0.00)

Bilbarin -

Quairading Rd

(12.71)



No operation on

unsealed roads when


contact

Main connector

road



4040087 Parsons Rd Bilbarin East Rd

(0.00)

Nambadilling Rd

(16.06)



No operation on

unsealed roads when


contact




4040080 Schultz Rd Corrigin South

Rd (0.00)

Corrigin

Kondinin Rd

(6.12)



No operation on

unsealed roads when


contact. Max speed

60km.

4040057 Hartley Rd Bullaring -

Gorge Rock Rd

(0.00)

Schultz Rd

(5.52)



No operation on

unsealed roads when


contact. Max speed

60km

No left turn

permitted into

Schultz Road

from Hartley

Road

4040014 Corrigin

South Road

CBH Access Rd

(0.75)

Schultz Rd

(10.837)

Tandem

Drive 4

Tandem

Drive 7

1,4,7,9 Approval from road


Direct radio contact. Max

speed 80km

4040080 Schultz Road Corrigin South

Rd (0.00)

Farm Gate

(1.14)

Nil Tandem

Drive 7

1,4,6,7,9 Approval from road


No operation on

unsealed roads when


contact. 60km

The estimated road width of Reed Road is 7 metres and the condition is above average.

The sight distance from the farm gate is over 500 metres in both directions. The sight

distance when entering the Corrigin Kondinin Road is over 500 metres to the east and 300

metres to the west.

The estimated road width of Rogers Road is 7 metres and the condition is average and

gravel is needed in some patches. The sight distance from the farm gate is over 500 metres

to the north and 250 metres to the south. The sight distance when entering the Corrigin

Kondinin Road is over 500 metres in both directions.

If the road is deemed unsuitable to be added to a RAV network when assessed it may be

considered for a Restricted Local Access Permit (RLAP). This permit is for individual access

to a road with a specific combination and with suitable conditions to mitigate any risk.

Permits are required for all operators of Class 2 and 3 Restricted Access Vehicles (RAVs) to

access the heavy vehicle network. Examples of Class 2 and 3 RAVs include B-doubles, road

trains and truck and trailers.

RAV Networks 2 to 7 and 9 to 10 consists of some Low Volume roads that do not strictly

comply with the assessment guidelines. These roads have been approved due to the low

traffic volumes and are subject to the following additional conditions:

(a) “Type A” Low Volume roads:

Current written approval from the road owner, endorsing use of the road, must be

obtained, carried in the vehicle and produced upon request;

Operation is not permitted while the school bus is operating on the particular road.

Operators must contact the relevant schools directly for school bus timetables; or

where direct contact can be made with the school bus driver, operation is permitted

once the school bus driver confirms all school drop-offs / pick-ups have been

completed on the particular road;

Headlights must be switched on at all times;

When travelling at night, the RAV must travel at a maximum speed of 40km/h and

display an amber flashing warning light on the prime mover;

No operation on unsealed road segment when visibly wet, without road owner’s

approval; and

Direct radio contact must be maintained with other RAV’s to establish their position

on or near the road (UHF channel 40).

(b) “Type B” Low Volume roads:

All conditions stipulated in subclause 8.3(a) for “Type A” Low Volume roads apply;

and

For a single lane road, the road must not to be entered until the driver has

established via radio contact that there is no other RAV on the road travelling in the

oncoming direction, and

The RAV must not exceed a speed of 40 km/h.

Agenda - Ordinary Council Meeting – Tuesday 18 June 2019

39

COMMENT It is recommended that Council submits Reed and Rogers Roads for assessment by Main Roads for addition to the RAV network. Transport operators are requesting assessment of RAV 7 to use C trains which are the same length as a RAV 5 but with an extra axle. When assessing road width for Network 5 to 7 RAV access, where traffic volume is less than 75 vehicles per day, the width of the road may be assessed in accordance with the minimum road width of 5.8m. Conditions must be applied. If the road meets the required width of 7.7m the conditions are not necessary. STATUTORY ENVIRONMENT

Local Government Act 1995 Road Traffic Act 1972 Road Traffic (Vehicles) Act 2012 Road Traffic (Vehicle Standards) Regulations 2002 POLICY IMPLICATIONS 11.9 Assessing Applications to Operate Restricted Access Vehicles (RAV) on Local Government Roads FINANCIAL IMPLICATIONS NIL COMMUNITY AND STRATEGIC OBJECTIVES Shire of Corrigin Strategic Community Plan 2017-2027 and Corporate Business Plan 2017-2021: Objective: Economic A strong, diverse economy supporting agriculture, local business and attracting new industry Outcome 1.1 A well planned and connected transport and communications network within the district



1.1.1 Develop and implement road asset management plans

1.1.1.1 Develop a road asset management plan including network hierarchy and service levels.

1.1.1.3 Road asset management plan and footpath management plan to be incorporated in the review and expansion of the Asset Management Plan (AMP)

VOTING REQUIREMENT Simple Majority


40

COUNCIL RESOLUTION

(85/2019) Moved: Cr Weguelin Seconded: Cr Hickey

1. That Council submits Reed Road from farm gate at SLK 0.50 to Corrigin Kondinin

Road at SLK 6.78 for assessment by Main Roads WA for addition to the RAV network and

recommends that the following conditions apply:












approval; and



2. That Council submits Rogers Road for assessment by Main Roads WA from farm

gate at SLK 0.50 to Corrigin Kondinin Road at SLK 6.78 for addition to the RAV network and

recommends that the following conditions apply:












approval; and



Carried 7/0


41

9 NOTICE OF MOTIONS FOR THE NEXT MEETING

10 CHIEF EXECUTIVE OFFICER’S REPORT

Thank you and farewell to two of our long service staff members.

After 39 years with the Shire of Corrigin our longest serving employee, Mr Alan Johns,

has decided it is time to retire. It is very rare for someone to work for the one employer

for almost 40 years and is an amazing achievement and Alan’s loyalty to the Shire of

Corrigin is commendable. The Councillors, staff and community members would like to

thank Alan for his many years of service and contribution to the works department.

We will miss Alan at the Shire depot and out on the roads but wish him all the best for

his retirement and travels.

The Councillors and staff would also like to thank Ben Hewett for his work at the Shire

of Corrigin over the past 12 and a half years.

Ben is the Shire of Corrigin Building Supervisor and has recently tended his resignation

due to family commitments. Ben’s contribution to the smooth operation of the Shire of

Corrigin building services has been immense and he will be sadly missed by the

Council, staff and community.

We have enjoyed working with Ben and wish him all the best for his future. His

knowledge and experience, gained over many years in the local government industry,

will stand him in very good stead to further his career closer to his family in Bunbury.

11 PRESIDENT’S REPORT

The President has attended the following meetings since the last council meeting:

Senior Citizens

RoeROC

Audit and Risk Management Committee Meeting

Central Country Zone Meeting 24 May 2019 and 21 June 2019

The President also acknowledged Mr Siemons upcoming 100th birthday this year.

12 COUNCILLORS’ QUESTIONS, REPORTS AND INFORMATION ITEMS

Cr Gilmore - tree lopping in museum

Cr Mason - Tidy Towns meeting – no more room at the Dog Cemetery


42

13 URGENT BUSINESS APPROVED BY THE PRESIDENT OR BY A DECISION

OF THE COUNCIL

NIL

14 INFORMATION BULLETIN

15 WALGA AND CENTRAL ZONE MOTIONS

16 NEXT MEETING

Ordinary Council meeting on Tuesday 16 July 2019 at 3.00pm.

17 MEETING CLOSURE

The Chairperson, Shire President Cr. L Baker closed the meeting at 3:48pm.

CENTRAL COUNTRY ZONE

Minutes

Friday 21 June 2019 via

Teleconference

Commencing at 8:32 am

Table of Contents

1.0 OPENING AND WELCOME ................................................................................................ 1

2.0 ATTENDANCE AND APOLOGIES ...................................................................................... 1

3.0 DECLARATION OF INTEREST .......................................................................................... 2

4.0 ANNOUNCEMENTS ............................................................................................................ 2

5.0 GUEST SPEAKERS ............................................................................................................ 2

6.0 MINUTES ............................................................................................................................. 2

6.1 Confirmation of Minutes – Friday 24 May 2019 (Attachment) ....................................................................................... 2 6.2 Business Arising from Minutes Zone Meeting Friday 24 May 2019 ............................................................................. 2

7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...................................................................................................................................... 3

7.1 State Councillor Report .................................................................................................................................................... 3 7.2 WALGA Status Report (Attachment) ............................................................................................................................... 3 7.3 Review of WALGA State Council Agenda - Matters for Decision ................................................................................. 3 7.4 Review of WALGA State Council Agenda - Matters for Noting/Information ................................................................ 7 7.5 Review of WALGA State Council Agenda - Organisational Reports ............................................................................ 7 7.6 Review of WALGA State Council Agenda - Policy Forum Reports .............................................................................. 8 7.7 WALGA President’s Report .............................................................................................................................................. 8

8.0 FINANCE ............................................................................................................................. 9

9.0 ZONE REPORTS ................................................................................................................. 9

9.1 Zone President’s Report ................................................................................................................................................... 9 9.2 Local Government Agricultural Freight Group (LGAFG) .............................................................................................. 9 9.3 Great Southern District Emergency Management Committee (DEMC) ........................................................................ 9 9.4 Wheatbelt South Regional Road Group .......................................................................................................................... 9

10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS .......................................................... 9

11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS .......................................... 9

12.0 ZONE BUSINESS - EMERGING ISSUES ......................................................................... 10

13.0 MEMBERS OF PARLIAMENT .......................................................................................... 10

14.0 OTHER REPRESENTATIVES REPORTS ......................................................................... 10

14.1 Department of Local Government, Sport and Cultural Industries .............................................................................. 10 14.2 Wheatbelt Development Commission ........................................................................................................................... 10 14.3 Regional Development Australia (RDA) Wheatbelt ...................................................................................................... 10

15.0 DATE, TIME AND PLACE OF NEXT MEETING ............................................................... 10

16.0 CLOSURE ......................................................................................................................... 10

Central Country Zone Meeting 21 June 2019 1

Minutes

Central Country Zone of WALGA

Friday 21 June 2019, commencing at 8:32 am via Teleconference

1.0 OPENING AND WELCOME

Cr Mark Conley welcomed delegates to the teleconference, commented that joint Executive Officer, Mr Bruce Wittber, has been unwell and is still recovering and thanked Mr Robert Dew, Executive Officer Avon-Midland Country Zone, for filling in for this meeting. The purpose of the meeting is to consider the WALGA State Council Agenda.

2.0 ATTENDANCE AND APOLOGIES

Attendance Cr Mark Conley (Chair) President, Shire of Cuballing Cr Dee Ridgway President, Shire of Beverley Cr Chris Pepper Deputy President, Shire of Beverley Mr Stephen Gollan CEO, Shire of Beverley Cr Neil Walker Deputy President, Shire of Brookton Mr Ian Darcy CEO, Shire of Brookton Cr Lyn Baker President, Shire of Corrigin Ms Natalie Manton CEO, Shire of Corrigin Mr Gary Sherry CEO, Shire of Cuballing Mr Paul Sheedy A/CEO Shire of Dumbleyung Cr Barry West President, Shire of Kulin Cr Jeanette De Landgrafft President, Shire of Lake Grace Cr Stephen Hunt Deputy President, Shire of Lake Grace Ms Denise Gobbart CEO, Shire of Lake Grace President Leigh Ballard President, Shire of Narrogin Mr Dale Stewart CEO, Shire of Narrogin Cr David Freebairn Deputy President, Shire of Pingelly Cr Wayne Davies President, Shire of Quairading Cr Brett McGuinness Deputy President, Shire of Quairading Mr Graeme Fardon CEO, Shire of Quairading Mr Peter Webster CEO, Shire of Wagin Ms Belinda Knight CEO Shire of Wandering Ms Nicole Wasmann CEO, Shire of West Arthur Robert Dew, Minute Taker

WALGA Representatives Mr Mark Bondietti, Policy Manager Transport and Roads Ms Kirstie Davis, Policy Manager Community

Guests Nil


Apologies Shire of Williams Cr Katrina Crute President, Shire of Brookton Cr Eliza Dowling Deputy President, Shire of Cuballing Cr Marilyn Hasleby Councillor, Shire of Dumbleyung Cr Catherine Watkins Councillor, Shire of Dumbleyung Cr Rodney Duckworth Deputy President, Shire of Kulin Mr Garrick Yandle CEO, Shire of Kulin Cr Bill Mulroney President, Shire of Pingelly Mr Mark Dacombe A/CEO Shire of Pingelly Cr Tim Wiese Deputy President, Shire of Narrogin Cr Phil Blight President, Shire of Wagin Cr Brendan Whitely President, Shire of Wandering Cr Ray Harrington OAM President, Shire of West Arthur Mr Bruce Wittber, Joint Executive Officer Ms Helen Wescott, Joint Executive Officer

3.0 DECLARATION OF INTEREST Nil

4.0 ANNOUNCEMENTS

Nil

5.0 GUEST SPEAKERS Nil

6.0 MINUTES

6.1 Confirmation of Minutes – Friday 24 May 2019 (Attachment) RECOMMENDATION: That the Minutes of the Meeting of the Central Country Zone held on Friday 24 May 2019 be confirmed as a true and accurate record of the proceedings. RESOLUTION: Moved: Cr Baker Seconded: Cr Ridgway

That the Minutes of the Meeting of the Central Country Zone held on Friday 24 May 2019 be confirmed as a true and accurate record of the proceedings.

CARRIED

6.2 Business Arising from Minutes Zone Meeting Friday 24 May 2019 10.4 Future Wheatbelt Conference RESOLUTION: Moved: Cr Ridgway Seconded: President Ballard

That the Central Country Zone does not support the holding of a Wheatbelt Conference in 2020 however the Zone will review the decision in relation to future Wheatbelt Conferences in May 2020.

CARRIED The Executive Officer has advised both the Avon-Midland and Great Eastern Country Zones of Central Country Zone’s decision.

NOTED


7.0 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

Zone delegates to consider the Matters for Decision contained in the WA Local Government Association State Council Agenda and put forward resolutions to Zone Representatives on State Council

7.1 State Councillor Report

No report.

7.2 WALGA Status Report (Attachment) From Executive Officer BACKGROUND: Presenting the status report for June 2019. RECOMMENDATION: That the Central Country Zone notes the:

State Councillor Report; and WALGA Status Report.

RESOLUTION: Moved: Cr McGuinness Seconded: Cr West

That the Central Country Zone notes the WALGA Status Report. CARRIED

7.3 Review of WALGA State Council Agenda - Matters for Decision From Executive Officer Background: WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure. The Zone is able to provide comment or submit an alternate recommendation that is then presented to the State Council for consideration. 5.1 National Redress and Local Government (05-086-03-0004 KD) WALGA Recommendation That WA Local Government participation in the State’s National Redress Scheme declaration with full financial coverage by the State, be endorsed in principal, noting that further engagement with the sector will occur in the second half of 2019. EXECUTIVE OFFICER COMMENT: This item on the WALGA State Council Agenda is the culmination of a considerable body of work undertaken by both WALGA and the Department of Local Government, Sport and Cultural Industries (DLGSC) following the release of the report arising from the Royal Commission into Institutional Responses to Child Sexual Abuse.


The WALGA item provides a concise and informative background to the work undertaken and the reasons for the work being undertaken. As outlined in the agenda item, points to note include:

The Royal Commission into Institutional Responses to Child Sexual Abuse was established in January 2013.

The WA Parliament passed legislation required to allow the Government and WA based non-government institutions to participate in the Scheme. The National Redress Scheme for Institutional Child Sexual Abuse (Commonwealth Powers) Act 2018 (WA) took effect on 21 November 2018.

The Association, together with the Department of Local Government, Sport and Cultural Industries (DLGSC) consulted with the Local Government sector to develop the Western Australian State Government Child Safety Implementation Plan which was provided as an Item for Decision at the WALGA State Council December 2018 meeting.

From February 2019, DLGSC has been consulting Local Government on their preference and capacity to join the National Redress Scheme, with one option to join as a State Government agency under the definitions contained within the National Redress Scheme for Institutional Child Sexual Abuse Act 2018 (Cth).

This report outlines outcomes from this consultation and provides a recommendation for final endorsement that is then subject to State Government consideration.

Ahead of the current round of Zone meetings the State Government, through DLGSC, has released an update on the scheme. A copy of the update, titled National Redress Scheme – Update from the State Government on Engagement with WA Local Government regarding participation in the National Redress Scheme, forms an attachment to the meeting agenda. Member Councils have been requested to consider the attached document in conjunction with the WALGA State Council item. The Executive Officer considers that the Zone should support the WALGA recommendation for reasons best illustrated in the concluding comments of the item in the WALGA State Council Agenda, which states:

The National Redress Scheme is established to provide an effective means of justice for survivors of abuse. Local Government should act decisively with the regard to acts of sexual abuse toward children and that joining redress is a sound organisational approach to risk management of child abuse both historically and for the future protection of communities.

ZONE COMMENT: Zone supports the WALGA recommendation Mr Peter Webster referred to the recommendation put forward some time ago that local governments appoint a Child Safety Officer and enquired if this was to be part of the Redress Scheme. Ms Kirstie Davis replied that the State Implementation Plan was still being developed and feedback would be available towards the end of this year. Mr Graeme Fardon enquired as to the timeline for local government participation in the Redress Scheme. Ms Kirstie Davis replied that there was in principal agreement that local governments join the Redress Scheme with the State Government; the Scheme commenced on 1 January 2019 and as yet no claims have been made on a local government; plans are in place if a claim is made on a local government before agreement on local government participation in the Scheme is reached; the WA Local Government Association continues to consult with the State Government on local government participation; to date about 20 local governments have resolved to join the Scheme.


5.2 Draft Guidelines for Local Heritage Surveys and Heritage Act 2018 Proclamation Regulations (05-071-03-0003 SM)

WALGA Recommendation That the interim submission on the Draft Guidelines for Local Heritage Surveys and Heritage Act 2018 Proclamation Regulations be endorsed. EXECUTIVE OFFICER COMMENT: The Executive Officer believes the interim should be endorsed as per the recommendation. As identified in the comments provided in the WALGA State Council agenda item, the consultation process adopted by the State Government enabled Local Government to contribute to the development of the Guidelines for Local Heritage Surveys. Further issues raised by Local Government in relation to the Draft Guidelines are covered within the Interim Submission ZONE COMMENT: Zone supports the WALGA recommendation 5.3 Review of the Aboriginal Heritage Act 1972 (Phase Two) (05-032-01-0001 SM) WALGA Recommendation That the interim submission on the Aboriginal Heritage Act Review Phase Two be endorsed. EXECUTIVE OFFICER COMMENT: The following is an extract from the WALGA State Council Agenda Report Background:

Feedback from members is largely supportive of the proposed reforms which seek to recognise the rights of Aboriginal people under national and international law to protect their cultural heritage and reflect current best practice heritage management principles. Significant matters raised in the Submission relate to the establishment, governance, financing, resourcing, fees and timeframes for services of Local Aboriginal Heritage Services, the relationship between the new Aboriginal heritage legislation and the Planning and Development Act 2005, and the use of standard heritage agreements between Local Government and Aboriginal people to facilitate consistency, transparency and certainty.

ZONE COMMENT: Zone supports the WALGA recommendation 5.4 Planning for Bushfire Guidelines: Element 3 Vehicular Access (05-024-02-0056 CH) WALGA Recommendation That: 1. the interim submission to the Western Australian Planning Commission on the proposed

modifications to Appendix 4 Element 3: Vehicular Access of the Planning for Bushfire Guidelines, be endorsed; and

2. WALGA formally advise the Western Australian Planning Commission that draft Appendix 4 Element 3 is not supported, due to significant concerns with the proposed modifications to road designs and difficulties in implementing the draft Guidelines.


EXECUTIVE OFFICER COMMENT: The following is an extract from the WALGA State Council Agenda Report Background:

In December 2012, the then Department of Planning released State Planning Policy 3.7 Planning in Bushfire Prone Areas (SPP 3.7) and the Guidelines for Planning in Bushfire Prone Area (Guidelines) to direct how land use should address bushfire risk management in Western Australia. It applies to all land which has been designated as bushfire prone as highlighted on the Map of Bush Fire Prone Areas. Since that time the Department of Planning, Lands and Heritage (DPLH) has been committed to a staged review of the bushfire planning framework, with updates to the Guidelines proposed on a periodic basis. In late January 2019, the WAPC and DFES released the updated Element 3 for targeted stakeholder comment, this included a letter sent to all Local Governments. Four workshops were also held, including three in regional areas. The intent of Element 3 is ‘to ensure that the vehicular access serving a subdivision/development is available and safe during a bushfire event.’

The State Council agenda item provides further information on the updated policy, highlighting its concerns with the changes. To quote from the “Comment” section of the agenda item:

The Association welcomes the release of the draft Element 3 as it shows the commitment by DPLH and DFES to make continued improvement to the bushfire planning framework, allowing this new area of planning to develop in a robust fashion, with constant engagement of stakeholders. That being said, the Association in its Interim Submission raised significant reservations about the proposed modifications. These reservations were considerable and unable to be addressed through simple adjustments, therefore the Interim Submission recommended that the Association not support the draft Element 3 in its current format. Of particular concern is the impact of the requirement to consider additional operational requirements of firefighting in the design of new urban areas. This has resulted in a number of changes to preferred road designs in bushfire prone areas that in turn will have considerable impact on the design of local streets. Further, these changes are a significant departure from the current standard within DPLH’s Liveable Neighbourhood’s policy, being inconsistent with 7 Objectives and 9 requirements of movement network element of this policy.

ZONE COMMENT: Zone supports the WALGA recommendation 5.5 Remote Area Tax Concessions (05-001-03-0006 DM) WALGA Recommendation That WALGA’s interim submission to the Productivity Commission Inquiry into Remote Area Tax Concessions be endorsed. EXECUTIVE OFFICER COMMENT: As explained in the WALGA State Council agenda, Treasurer Hon Josh Frydenberg has provided the Productivity Commission with a term of reference to undertake a study into the zone tax offset and related remote area tax concessions and payments. WALGA has for a number of years called for the review and reform of the zero tax offset. The Association’s submission has been prepared on the basis of existing State Council policy positions, the Economic Development project and feedback from individual Local Governments. Members were also provided the opportunity to contribute to the submission. ZONE COMMENT: Zone supports the WALGA recommendation


5.6 Directions Paper for the 10 Year Strategy on Homelessness (05-018-02-0007 JB) WALGA Recommendation That the interim submission to the Directions Paper for the 10-Year Strategy on Homelessness be endorsed. EXECUTIVE OFFICER COMMENT: The following is an extract from the WALGA State Council Agenda Report:

In March 2019, the Department of Communities released a Directions Paper for the 10-Year Strategy on Homelessness: Western Australia 2019-2029

The Association garnered input to an Interim Submission through the normal communication channels and provided this by the deadline of 17 May 2019.

The Association has been represented on the Supporting Communities Forum Homelessness Working Group by senior staff since its inception in mid-2018.

ZONE COMMENT: Zone supports the WALGA recommendation RECOMMENDATION: That the Central Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

RESOLUTION: Moved: Cr Davies Seconded: Cr Baker

That the Central Country Zone endorses all recommendations being matters contained in the WALGA State Council Agenda other than those recommendations separately considered.

CARRIED

7.4 Review of WALGA State Council Agenda - Matters for Noting/Information

6.1 Report on Local Government Road Assets and Expenditure 2017/18 (0600-703-0016

MB) 6.2 2019-2020 State and Federal Budgets (05-088-03-0001 NF) 6.3 Public Library Assets (05-012-03-0001 KD) 6.4 Climate Change Policy Advocacy Update (05-028-04-0002 LS) 6.5 Report Municipal Waste Advisory Council (MWAC) (01-006-03-0008 RNB)

7.5 Review of WALGA State Council Agenda - Organisational Reports 7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit (01-006-03-0017 MJB)

7.1.2 Report on Key Activities, Governance and Organisational Services (01-006-03-0007 TB) (Attachment) This report provides a summary report on the State Council and Zone Structure and Process Working Group. The Working Group has been convened by the WALGA President, Cr Lynne Craigie, supported by State Council, to review WALGA’s current governance structure and processes. The working group, which is comprised of the President, Deputy President, State Councillors, an Elected Member from WA Regional Cities Alliance, Local Government CEOs and senior WALGA staff, has


been charged with developing an alternative model to the existing arrangements, with corresponding recommendations, for State Council consideration. If State Council considers that the alternative model or models are worthy of further consideration, consultation with WALGA members will be undertaken. Cr Blight, the Zone’s representative to the WALGA State Council, is a member of the working group. He may wish to provide further comment on this aspect of the report.

7.1.3 Report on Key Activities, Infrastructure (05-001-02-0003 ID)

7.1.4 Report on Key Activities, People and Places (01-006-03-0014 JB)

7.6 Review of WALGA State Council Agenda - Policy Forum Reports 7.2 Policy Forum Reports 7.2.1 Mayors/Presidents Policy Forum 7.2.2 Mining Community Policy Forum 7.2.3 Container Deposit Legislation Policy Forum

7.2.4 Economic Development Policy Forum

7.7 WALGA President’s Report Presenting the WALGA President’s Report Note: At the time of preparing the meeting agenda the President’s Report had not been received.

It will be distributed as soon as it becomes available. The President’s Report received and circulated prior to the meeting.

RECOMMENDATION: That the Central Country Zone notes the following reports contained in the WALGA State Council Agenda:

Matters for noting/Information;

Organisational reports;

Policy Forum reports; and

WALGA President’s Report.

The meeting noted the recent comments made in relation to the Local Government Insurance Scheme and the negativity this was generating within the media. It was noted that this situation is divisive for the sector but that there is probably little that can be done about it. RESOLUTION: Moved: Cr McGuinness Seconded: Cr Freebairn

That the Central Country Zone notes the following reports contained in the WALGA State Council Agenda:

Matters for noting/Information;

Organisational reports;

Policy Forum reports; and

WALGA President’s Report.

CARRIED


8.0 FINANCE Nil

9.0 ZONE REPORTS

9.1 Zone President’s Report

Cr Mark Conley - No report.

9.2 Local Government Agricultural Freight Group (LGAFG) Cr Katrina Crute No report requested Mr Robert Dew advised that the next meeting of the Local Government Agricultural Freight Group

was to be held 4 July 2019 and would be considering the draft Revitalising Agricultural Region

Freight Strategy recently released for comment by the State Government. He asked that any comments on the Strategy be provided to the Group. Mr Graeme Fardon asked as to the role of the Group with regard to the Strategy and whether the Wheatbelt Secondary Road Freight Network was taken into consideration in the Strategy. Mr Robert Dew replied that the Group provided feedback to the WA Local Government Association on a region basis as distinct from individual local governments and lobby to Government. Mr Mark Bondietti replied that the Federal Government’s funding commitment to the Wheatbelt Secondary Road Freight network has been confirmed; still waiting for confirmation from the State Government on its funding; local government funds will probably be needed for the project. Executive Note: The Wheatbelt Secondary Road Freight Network is included in the draft Revitalising Agricultural Region Freight Strategy as part of the region-specific infrastructure upgrades (see appendices 3, 4 and 5 of the Strategy).

9.3 Great Southern District Emergency Management Committee (DEMC)

President Leigh Ballard No report requested

9.4 Wheatbelt South Regional Road Group Cr Katrina Crute, Chair of Wheatbelt South Regional Road Group No report requested

10.0 ZONE BUSINESS - MEMBER COUNCIL MATTERS Nil

11.0 ZONE BUSINESS - OTHER BUSINESS/URGENT BUSINESS Nil


12.0 ZONE BUSINESS - EMERGING ISSUES

(The intent of the item is to enable Member Councils to bring to the attention of the delegates a matter that is developing. It is proposed that the matter will be tabled for discussion but not decision and then enable Member Councils to take the information away and consider an outcome for possible consideration at the next Zone meeting.) Nil

13.0 MEMBERS OF PARLIAMENT Nil

14.0 OTHER REPRESENTATIVES REPORTS

14.1 Department of Local Government, Sport and Cultural Industries Nil

14.2 Wheatbelt Development Commission

Nil

14.3 Regional Development Australia (RDA) Wheatbelt Nil

15.0 DATE, TIME AND PLACE OF NEXT MEETING Central Country Zone Executive Committee – Meeting date still to be confirmed Friday 31 August 2018 – Venue still to be determined The meeting noted correction that the next meeting will be held Friday 30 August 2019. Meeting to be held in Beverley.

16.0 CLOSURE There being no further business the Chair declared the meeting closed at 8:57 am.

DECLARATION

These minutes were confirmed by the Central Country Zone at the meeting held on 30 August 2019

Signed _______________________________ Person presiding at the meeting at which these minutes were confirmed

ROE TOURISM ASSOCIATION AGENDA 17 June 2019

_______________________________________________________________________________

INCORPORATING - BRUCE ROCK - CORRIGIN - KONDININ - KULIN - LAKE GRACE – NAREMBEEN

M I N U T E S

General Meeting

Monday 17 June 2019 at Shire of Bruce Rock

1. MEETING OPENED Time 10:30am

2. ATTENDENCE RECORD

2.1. Attendees: President – Cr Bevan Thomas (Narembeen) Vice President – Cr Janeane Mason (Corrigin) Executive Officer – Heather Ives Shire Representatives:

o Bruce Rock – Ashleigh Waight, Jennie Gmiener o Corrigin o Kondinin – Tory Young o Kulin – Garrick Yandle, Alana Rosenthal o Lake Grace – Meredith Taylor o Narembeen – Sheree Thomas

Associate Members: Sharyn McAdams

2.2. Apologies: Natalie Manton (CEO Corrigin), Cr Robbie Bowey (Kulin), Cr Gerard Lynch

(Kondinin), Cr Kent Mouritz (Kondinin), Cr Mikaela Spurr (Lake Grace), Wayne Monks,

2.3. Guests: 3. PREVIOUS MINUTES

3.1. Confirmation – General Meeting

RESOLUTION That the Minutes of the Roe Tourism Association General Meeting held in the Shire of Narembeen on Monday 15 April 2019 be confirmed as a true and accurate record of proceedings. Moved Tory Young Seconded Janeane Mason

CARRIED

3.2. Business Arising from Previous General Meeting Minutes ‘Pathways to Wave Rock’ Brochures reprinting of PTWR brochures x 10,000 completed and delivered to the Corrigin CRC.


_______________________________________________________________________________


4. CORRESPONDENCE

4.1 Inwards 4.1.1 Caravanning Australia – Winter 2019 Ad & Editorial Invoice 4.1.2 CWVC – 17th Coromal Winsor Caravan Clubs’ Rally – CoOp Ad 4.1.3 CWVC – Shattering Budget Cuts for Aboriginal Tourism 4.1.4 CWVC – Tourism WA Workshops – EOI 4.1.5 CWVC – Federal Election Tourism Policy 4.1.6 Wayne Monks – Great Sthn Outback ‘Commemorative Tours of the Holland Track’ 4.1.7 CWVC - AGO Wheatbelt Videos information 4.1.8 Wanderlust Communications (Amy Gough) – AGO Wheatbelt Videos outline 4.1.9 WBN (Caroline Robinson) Strategic Plan brainstorm meeting 4.1.10 CIAWA - Members eUpdates (May & Jun 2019) 4.1.11 CWVC Brochures request – 2 x Boxes 4.1.12 Shire of Corrigin - RTA Waste Bin Panels initiative - EOI confirmed 4.1.13 Shire of Kondinin - RTA Waste Bin Panels initiative – EOI confirmed 4.1.14 Shire of Bruce Rock - RTA Waste Bin Panels initiative – EOI confirmed 4.1.15 Shire of Narembeen - RTA Waste Bin Panels initiative – EOI confirmed 4.1.16 Shire of Kulin - RTA Waste Bin Panels initiative – EOI to be confirmed (+ Sulo 240L Bin Stickers idea suggestion) 4.1.17 Shire of Lake Grace (Meredith Taylor) – Introduction & Waste Bin initiative feedback 4.1.18 The Mains Guest House – website text content 4.1.19 Narembeen Recreation Centre – website text content 4.1.20 CWVC – Talking Tourism eNewsletter 4.1.21 CWVC - Regional Events Scheme - successful application for Kulin Bush Races 4.1.22 Tourism Council WA - eNewsletters (Apr & May 2019) + Industry Updates 4.1.23 Kulin Bush Races (Sharyn McAdams) – RTA Ad in KBR Event Guide/Race Book 4.1.24 Have a Go News - Winter 2019 Wheatbelt feature 4.1.25 AGO Marcus Falconer – RTA August meeting invite acceptance. 4.1.26 CWVC – AGO Latest News and Wildflower Promo Ad opportunity – Weekend West 4.1.27 CWVC- FACET Association information 4.1.28 Wave Rock Businesses (Sheenagh Collins) 2019 Associate Memberships x 7 4.1.29 Shire of Kondinin - Brochures request x 2 Boxes

4.2 Outwards

4.2.1 Shire CEO’s - RTA Waste Bin Panels initiative, EOI Letters x 6 4.2.2 Shire CEO’s - 2019-2020 RTA Budget Request Letters x 6 4.2.3 AGO CEO (Marcus Falconer) - RTA Promotional Number Plate Frames x 2 sets 4.2.4 CWVC Carina MacDonald – RTA Thank You for Caravan & Camping Show stand 4.2.5 AGO CEO (Marcus Falconer) – Invitation to RTA August 2019 meeting 4.2.6 Wanderlust Communications (Amy Gough) – AGO Video itin suggestions for PTWR 4.2.7 Wayne Monks – RTA Logo, graphic and weblink for new Outback Tours website 4.2.8 Lake Grace Visitor Centre – updated RTA details for LGVC website 4.2.9 Caravanning Australia Winter 2019 - RTA Ad & Editorial - proof approval 4.2.10 WBN (Caroline Robinson) – RTA Number Plate Frames 4.2.11 CWVC – Tourism WA Workshops – EOI and location preference 4.2.12 CWVC – AGO Wheatbelt Videos – feedback 4.2.13 B&W Studio – Pathways to Wave Rock Brochure reprinting x 10,000 - placed order 4.2.14 Go Narembeen – 2019 Associate Membership Invoice 4.2.15 Co-Op Narembeen Café - 2019 Associate Membership Invoice 4.2.16 WBN Caroline Robinson – Strategic Plan brainstorm meeting (dates & availability) 4.2.17 Narembeen Recreation Centre – website text content request 4.2.18 Shire of Lake Grace (Meredith Taylor) – Waste Bin initiative & RTA meeting info 4.2.19 CWVC - 17th Coromal Windsor National Caravan Clubs' e-magazine – CoOp Ad 4.2.20 AGO Marcus Falconer – request RTA email address added to AGO contact list 4.2.21 Jesmond Farmers (Leonie James) – 2019 Associate Membership - Thank You 4.2.22 FACET Wildflower Tourism Workshop 22.05.2019 – Registration Form


_______________________________________________________________________________


RECOMMENDATION That the Roe Tourism Association Inward correspondence and Outward correspondence be endorsed. Moved Ashleigh Waight Seconded Sheree Thomas

CARRIED

4.3 Business Arising from Correspondence Australia’s Golden Outback - Marcus Falconer CEO accepted invitation to attend RTA meeting on 19 August in Corrigin.

5 FINANCIAL REPORT RTA Financial Report April 2019 – May 2019.

RECOMMENDATION That the RTA Financial Report for April 2019 – May 2019 be accepted as a true and accurate report. Moved Tory Young Seconded Janeane Mason

CARRIED

10.38am – Jennie Gmiener entered the meeting.

6 REPORTS 6.1 Presidents Report:

A letter of invitation was extended to Australia’s Golden Outback - CEO, Marcus Falconer to attend next RTA meeting on 19 August 2019 in Corrigin

On 31 May President & EO attended ‘brainstorm’ meeting initiated by Caroline Robinson (WBN), held at Merredin Visitor Centre, with NEW Travel and CWVC representatives. Purpose of the meeting was to further develop Strategic Plans for both RTO groups, sharing our aims, challenges and discussion around the future opportunity to partner together and apply for grant funding for a large scale, collaborative marketing project to promote our region

Committee to consider changing frequency of RTA meetings to quarterly e.g. March, June, September, November, to align with Shire financial and budget deliberations and reduce meeting time for members. Further discussion to be had at AGM with any required amendments required to RTA Constitution recorded.

6.2 EO Report:

RTA Promotional Number Plate Frames

The total order of ‘Pathways to Wave Rock’ Number Plate Frames x 125 sets, have now

all been distributed to our Shire members, RTA committee and 2019 Associate

Members.


_______________________________________________________________________________


Photo courtesy of Sharyn McAdams

‘Pathways to Wave Rock’ Map & Visitor Guide

Brochures have been distributed April – May 2019 to Williams Wool Shed, Merredin Visitor

Centre, York Visitor Centre, Northam Visitor Centre and Quairading CRC. Thank you to

committee members for assistance with brochure drop-offs. Let me know if you need to re-

stock your brochures on-hand, heading into Spring and wildflower season.

RTA Website www.roetourism.com.au/ New 2019 Associate Members content has been added to the website: Narembeen Recreation Centre; Great Southern Outback Tours; CoOp Narembeen Café; The Mains Guest House. Kondinin Art Exhibition and Wave Rock Weekender details have been included under the ‘Main Events’ page on the website. REMINDER: Community Events information can be uploaded into the RTA website at http://www.roetourism.com.au/events/ OR please send me through your posters and details.

http://www.roetourism.com.au/

http://www.roetourism.com.au/events/


_______________________________________________________________________________


Social Media – www.facebook.com/PathwaystoWaveRock/

Facebook posts are scheduled to feature the ‘Pathways’ attractions and to promote 2019 Associate Members businesses.

Page following steadily increasing: 278=Dec’18 ; 340=Feb’19 ; 493=Mar’19; 618=Mar‘19 Best performing original posts and engagement over Apr / May 2019:

PTWR Long Weekend Road Trip = 19,450 (organic reach)

Co-Op Narembeen Cafe = 2,903 (organic reach)

Shackleton Bank = 4,026 (organic reach)

Hainsworth Building = 1,575 (organic reach)

Hippos Yawn = 1,833 (organic reach)

Shared posts from Australia’s Golden Outback, Central Wheatbelt Visitor Centre and interesting posts from recent visitors to the area, ‘Grey Nomads Awards’ and ‘Street Art Awards’

http://www.facebook.com/PathwaystoWaveRock/


_______________________________________________________________________________


RTA Advertising (Print Media)

Caravanning Australia Winter 2019 Full Page Ad + Editorial

Caravan & Camping WA Guide 2019 – Quarter Page Ad ‘Hello Perth’ WA Map Ad (April – September 2019)


_______________________________________________________________________________


AGO Cooperative Marketing - Coromal Windsor 17th National Caravan Clubs’ Rally eNewsletter May 2019 - Half Page Ad

o Upcoming Advertising

AGO have secured a ‘Wildflower Travel Guide’ feature within the travel section of The West Australian for publication on Saturday 17 August 2019. This feature will include its own dedicated cover (promoted on the front page of the Travel section), a detailed map and drive and itinerary suggestions. With approximately $1,000 remaining in the 2018-2019 RTA Advertising Budget, we have two options to advertise in The West Australian publication: a) AGO Cooperative Marketing Ad (as above) with RTA shared contribution = $500 –

Committee’s preference at meeting b) RTA Small Strip Ad (example below) cost = $1,027.

No additional cost required for Small Strip Ad as hi-resolution artwork already exists.

EXAMPLE: The West Australian ‘Wildflower Travel Guide’ 17 August 2019 – RTA Small Strip Ad (Size: 60 x 256)


_______________________________________________________________________________


7 GENERAL BUSINESS

7.1 Pathways to Wave Rock’ Waste Bin Panels

Background: At the 18 February meeting held in Lake Grace, a number of new marketing and promotional concepts were presented for the committee’s consideration. Kondinin members presented design idea for a coordinated Waste Bin Panel initiative, as a way of incorporating Roe Tourism branding and other advertising on participating Shire Bins, to cross promote the ‘Pathways to Wave Rock’ throughout our six member Shires, in a coordinated way and in prominent/tourist area locations. After committee discussion around the concept, the Shire of Kondinin further developed the Waste Bin Panel initiative, engaging B&W Studio to provide design artwork for the panels and sourcing suppliers for panel print production and installation materials costs. At the 15 April meeting, Kondinin rep, Tory Young updated the committee on the proposed materials and provided an estimated per panel, print production cost for the Waste Bin Panel project. Following the April meeting, the EO emailed letters with two Waste Bin Panel designs attached to member Shire CEO’s, seeking expressions of interest in the RTA Waste Bin Panel initiative and for 2019/2020 budget consideration.

Comment: As at 31st May the following member Shire’s replied with their interest in participating in the RTA Waste Bin Panel initiative – Corrigin, Kondinin, Bruce Rock, Narembeen. The Shire of Kondinin arranged for the print production of two initial mock-ups of Waste Bin panels for presentation/display at the 17 June committee meeting.

General discussion on Waste Bin panel initiative and printed mock-ups – it was noted the Pathways to Wave Rock WA map graphic was hard to see (grey and blue coloured areas not defined and white pathways line faint). Tory to check artwork.

It was suggested additional panels be printed using local photos, to further cross promote attractions along the pathway. Shire reps to provide EO with 1 x hi-res image of a main local attraction (suitable for portrait orientation) for artwork prep & printing on Waste Bin panels

Meredith offered suggestions to improve the Pathways to Wave Rock map graphic, by including directional arrows/lines feeding off and expanding the pathway route, indicating other major regional locations/destinations e.g. To Albany; To Esperance; To Norsemen; To Merredin

Shire of Kulin confirmed participation in RTA Waste Bin initiative

Shire of Lake Grace confirmed non-participation in RTA Waste Bin initiative but are looking at developing a future suite of street banners across their Shire and intend to include a Roe Tourism branded banner

Printed examples of an alternative 240L Sulo Bin Sticker idea was shown to committee and Kulin CEO Garrick briefly talked about how bin stickers were produced by Jurien Bay Progress Association for their area promotion.

7.2 RTA 2019 Associate Membership Welcome to the following businesses and groups who have joined RTA as 2019 Associate

Members. As at 17 June 2019 we have 29 x Assoc. Members. Please advise EO if you need

any help with membership information for interested businesses, groups or individuals.

Jesmond Farmers (Leonie James)

Co-Op Narembeen - Café (Sheree Thomas)


_______________________________________________________________________________


Narembeen Recreation Centre (Andrew Hardham)

Kondinin Community Resource Centre (Toni Smeed)

Go Narembeen (Sheree Thomas)

Wave Rock Resort (Sheenagh Collins)

Wave Rock Caravan Park (Sheenagh Collins)

Bush Shopping Village (Sheenagh Collins)

Wave Rock Wildlife Park (Sheenagh Collins)

Wave Rock Visitors Centre (Sheenagh Collins)

Hyden Travel Stop (Sheenagh Collins)

Hyden Hotel / Motel (Sheenagh Collins)

7.3 Coromal Windsor 17th National Caravan Clubs’ Rally Background: 500+ Caravans are to descend on Albany and the South-West for the National Caravan Club Rally from 14th – 22nd October 2019. It is estimated 350 inter-state vans, plus 150 vans from WA will be wandering around the state prior to and following the Rally. Comment: Robyn McCarthy from the CWVC coordinated an Eastern Wheatbelt cooperative Half Page Ad with AGO, to appear in the Coronal Windsor eNewsletter (May 2019 edition), leading up to the Caravan Club Rally in October. The aim is to promote and encourage caravan visitation along the Wheatbelt self-drive trails, including, Pathways to Wave Rock, Wheatbelt Way, Pioneers Pathways and Golden Pipeline Heritage Trail. AGO have kindly covered the cost of this cooperative advertising at $200.

7.4 Australia’s Golden Outback (AGO) - Wheatbelt Videos

RTA received information from Amy Gough, Wanderlust Communications in mid-May, regarding an upcoming Wheatbelt Road Trip content marketing campaign, being produced and funded by Australia’s Golden Outback and featuring a suite of four new videos;

o Pathways to Wave Rock o FORM Silo Art Trail o Wheatbelt Way/Golden Pipeline/Get Back On Country o Wine Food Surprises

These videos are to be marketed across AGO owned, earned and paid digital channels and Project Manager, Amy advised AGO had finalised the 4 main stories and we were provided with an outline for the videos, requesting any additional information for consideration on ‘hidden gems, camping spots and nice little cafes’, before the production team was to be briefed. Timing for the AGO filming was originally being planned for mid June and on completion (estimated August), RTA will have access to use these videos for posting on our digital channels (website /social media). Bevan commented these four videos were being produced with AGO budget $’s left over in this financial year. The itinerary for the videos had already been finalised when RTA were made aware of this AGO project and RTA provided suggested attractions for consideration but ultimately the videos were an AGO’s product. The expected AGO video project completion is August 2019, in time for Spring promotion.


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7.5 Wildflower Tourism “The Tasting Plate”

Background: On 22 May Tory and Heather travelled to Kings Park for the FACET Wildflower Tourism Workshop “Capitalising on WA’s Unique Flora”. There were a range of interesting presentations on different opportunities to develop and take advantage of our unique native flora and creating a point of interest for the tourism industry. Of particular interest on the day was a presentation by Grady Brand, from the Botanical Gardens & Parks Authority. Grady talked about an area in Kings Park with a dedicated area to showcase WA’s unique native flora and wildflowers in what he referred to as a “Tasting Plate”. This area is a controlled, garden bed environment where the plants are not reliant on favourable seasonal conditions and rainfall ensuring reliable annual flowering periods. Grady encouraged LG’s to consider using native plants that are growing in their local regions, when planning and landscaping parks and gardens. He also offered to assist any Shire’s by making recommendations on localised plant varieties and seed selection.

Comment: Would the committee be interested in inviting Grady Brand as a guest speaker to a future RTA meetings, to present on how members could look at establishing their own “Tasting Plate” garden bed, in a strategic location/s within their Shire and as a snapshot of local native wildflowers for tourists/visitors to enjoy? The EO gave a brief talk about the Wildflower Tasting Plate idea and the committee expressed interest in inviting Grady Brand from Botanical Gardens & Parks Authority, to attend and present at the RTA General Meeting on 21 October in Hyden.

7.6 RTA Strategic Plan Following on from the initial Strategic Planning Workshop session with Caroline Robinson from WBN at the 18 February meeting and with the further committee input provided at the April meeting, Caroline has been working on the development of the RTA Strategic Plan. Bevan updated the committee about progress on the Strategic Plan in his President’s Report.

7.7 Eco Cups – “Exploring the Wheatbelt” (Eastways) Sheree talked about Eco Cups that Eastways have produced and are currently distributing to suppliers around the Wheatbelt. The Eco Cups have a map graphic that highlights tourist attractions along an “exploring the wheatbelt” route. Committee asked EO to contact Eastways to congratulate them on their initiative and to make further enquires about their Eco Cup product.

7.8 MEMBER SHIRE REPORTS

Bruce Rock – Main Street revitalization; new Tourism Strategy; Brochure redesign with new branding; new Kokebin Rock signage; new main street Waste Bins x 8; CRC updated Tourist brochures display; Back to Bruce Rock event

Corrigin – Corrigin Agricultural Show (Sept); new Walton Street Banners (tourism focus); Rotary Park/Tourist Information area revitalisation initial concept

Kondinin – Kondinin Art Show; Wave Rock Weekender


_______________________________________________________________________________


Kulin – New Tourism Strategy development; Playground soft fall replacement; Bush Races (Oct); Regional Event Scheme funding success; Casey Tours selling KBR event bus trip; ABC TV ‘Backroads’; GenAg 2019

Lake Grace – Commencing Shire rebranding project; Newdegate Field Days 2019; new LG Visitor Centre Ad campaign; GeoCaching

Narembeen – Commencing Lesser Hall Public Spaces area development; revitalization of Caravan Park & Skate park; Roads Building project; new CRC & Medical Centre now open; continuing to roll out Shire rebranding

8 NEXT MEETING 19 August 2019, Shire of Corrigin at 10:30am

9 CLOSE OF MEETING (Time12:07pm) Thank you to the Shire of Bruce Rock for hosting today’s meeting and to Ashleigh Waight for her informative talk and tour this morning. CONFIRMATION

I, Bevan Thomas, certify that the minutes of the General Meeting held on the 17 June 2019 as shown, were confirmed as a true record at the meeting held on the 19 August 2019 __________________________________ __________________ Roe Tourism Association President Date


_______________________________________________________________________________


ROE TOURISM ‘DASHBOARD’ Workflow planning for RTA priorities and projects.

Short Term Projects (within 2 months)

TASK PREVIOUS STATUS CURRENT STATUS WHO DEADLINE

RTA Advertising

Caravanning Australia Winter 2019 >Book Half Pg RTA Ad & Half Pg Editorial >Supply Ad artwork and editorial text + photo (200 words)

Approve proof EO Completed

RTA Advertising

Hello Perth WA Map (Apr-Sept 2019) >Book Ad

Approve proof EO Completed

RTA Marketing & Associated Signage – ‘Pathways to Wave Rock’ Customised Number Plate Frames

EO to look into production costs/min. numbers for RTA customised number plate frames as Assoc. member giveaway or sell @ cost recovery – promoting RTA and PTWR website

EO to order 125 sets x promotional number plate frames (Black with white print) from Fresh Promotions as per supplied quote >Committee to discuss distribution at April ‘19 meeting, > EO to distribute No. Plate frames

EO Completed

PTWR Brochures

>EO to obtain quote to reprint x 10,000 & 20,000 brochures from B&W Studio

> EO to order reprinting of PTWR brochure x 10,000 (as per B&W quote) >Reprinted brochures received at Corrigin CRC 15.05.2019

EO Completed

Australia’s Golden Outback (AGO) - CEO Invitation

Invitation to CEO Marcus Falconer and Gabby Simoni to attend 19 Aug 2019 RTA General Meeting in Corrigin

>President to draft invitation letter and EO to send invitation to AGO - CEO

President / EO

Completed

CWVC

EO to draft letter of thanks to CWVC & Carina McDonald for Perth 2019 Caravan & Camp Show stand

Letter sent to CWVC 18.04.2019

EO Completed

2019-2020 RTA Budget Request Letters

EO to send RTA Budget Request letters to member Shire CEO’s for 2019/2020 Budget consideration

EO Completed

RTA AGM - Hyden

Contact Hyden CRC to book room as venue

Tory Young June 2019


_______________________________________________________________________________


for RTA AGM meeting on Mon 21 Oct (9am-1pm)

Wildflower “Tasting Plates”

Contact Grady Brand, Botanical Gardens & Parks Authority and invite to attend/present at RTA meeting on 21 Oct in Hyden

Tory Young / EO

June 2019

Shire /CRC Letters

>Draft letter to member Shire’s re. CRC’s, involvement as committee reps, establishing CRC’s as local visitor centres and tourism hubs

President / EO

June 2019

“Exploring the Wheatbelt” Eco Cups (Eastways)

EO to contact Eastways re. “Exploring the Wheatbelt” Eco Cups initiative.

EO June 2019

RTA Marketing & Associated Signage – ‘Pathways to Wave Rock’ Waste Bin Panel initiative

Committee to discuss Waste Bin panels concept presented by Shire of Kondinin, >Tory Young to coordinate design, artwork & panel print/production & est. costs for Apr meeting. >EO to send Waste Bin initiative letters + design concepts to member CEO’s for EOI and 2019/20 Shire Budget consideration and collate EOI responses >Tory to arrange initial mock-ups of ‘Pathways to Wave Rock’ Waste Bin panels for presenting at June meeting

Shire reps to send EO Hi-Res photo image of 1 x local attraction, for artwork/print on Waste Bin panels >Tory to obtain artwork quote from B&W Studio for; a) minor changes to Pathways map graphic (incl. directional arrows to major regional locations. b) artwork prep cost for ‘attraction photo’ bin panels’ >Tory to finalise ‘total per bin’ supplier costs for Waste Bin panels (incl. artwork print, production, fixtures & fittings) > EO to confirm number of waste bin panels required by each member Shire for supplier orders.

Shire reps/ Tory / EO

June 2019

The West Australian ‘Wildflower Travel Guide’ 17.08.2019

EO to confirm RTA involvement in AGO Co-Op Marketing Ad in Wildflower Travel Guide > EO to provide content/ images/

EO / CWVC 17 Aug 2019


_______________________________________________________________________________


graphics to CWVC for Ad as required

Kulin Bush Races 2019

EO to provide Sharyn McAdams with RTA Ad (A5 size) artwork for 2019 KBR 2019 Event Guide and Race Book

EO Aug 2019

Website – Google Analytics

Market Creations will charge $500 to set-up Google Analytics on theRTA website

>EO to look into what’s involved (time/who)? >Ask Sheree at Shire of Narembeen for assistance to set-up Google Analytics on RTA website

EO/Sheree/? 2019

Website www.roetourism.com.au/

Update Community Events

EO Ongoing

Website www.roetourism.com.au/

RTA Associate Membership

Add new 2019 Associate Members business details and links

EO Ongoing

RTA 2019 Associate Members

>Update RTA 2019 Associate Membership Form (after AGM) >Prepare members Renewal Invitation Letters x 11. >EO send Renewal Letter & 2019 Form to current RTA Assoc. Members >Prepare list of Accom. + Food & Drink + Art & Culture businesses (who are currently advertised on new website) for committee members to approach

>Committee members to advertise/approach their local businesses and invite to become RTA 2019 Associate Members >EO to provide Membership Tax Invoices to businesses as required

Committee/ EO

Ongoing

PTWR Facebook Page www.facebook.com/PathwaystoWaveRock/

>Added new Profile picture (RTA logo), cover photo (Wave Rock by Kristo) Text - “Which pathway will you take”; stylised map. >Schedule posts

>Schedule posts using content & photos from brochure and website >Create Photo Collages for 2019 Associate Member businesses >Curate/share posts from relevant FB pages

EO Ongoing









_______________________________________________________________________________


Medium Term Projects (within 6 months)

RTA Strategic Plan & Social Media Strategy

President to contact WBN (Caroline Robinson) about engaging for RTA Strategic Plan & Social Media Strategy. >Invite WBN to attend 18 Feb meeting for initial workshop session >Further committee input requested by WBN from Apr meeting >Pres & EO to attend ‘brainstorming’ meeting with NEW Travel & CWVC reps >President to update committee on progress at 17 June meeting

>Caroline to liaise with President re. RTA Strategic Plan >President to update committee at 19 Aug meeting

WBN / President / EO

19 Aug 2019

Long Term Projects

RTA Marketing & Associated Signage – Information Bay Signs

Design concept for Signage (present Corrigin example) >Committee to discuss > EO to contact Jen G and conduct RTA Road Signage audit and log locations on map for committee review at Apr meeting

>Committee reps to engage assistance from their Shire’s Works Managers to locate further RTA signage on local roads >EO to update Signage location spreadsheet for use with future RTA signage project.

Committee / Shire staff / EO

Future Project

Pathways to Wave Rock Digital App?

RoeROC Roe Regional Organisation of Councils

C o r r i g i n – K o n d i n i n – K u l i n - N a r e m b e e n

COUNCIL MINUTES

Shire of Kulin Council Chambers

Thursday 20 June 2019

Contents

1. Opening and Announcements ........................................................................... 3

2. Record of Attendance ......................................................................................... 3

3. Apologies ............................................................................................................. 3

4. Guests .................................................................................................................. 3

5. Minutes of Meetings ............................................................................................ 3

6. Presentations ...................................................................................................... 4

7. Matters for Decision ............................................................................................ 4

8. Other Matters ....................................................................................................... 5

9. Closure ................................................................................................................. 6

1. Opening and Announcements

RoeROC Chair, Shire of Kulin President, Barry West, opened the meeting at 12.55pm

2. Record of Attendance

Cr Barry West President & Chair, Shire of Kulin Cr Rodney Duckworth Shire of Kulin Garrick Yandle CEO, Shire of Kulin Nicole Thompson Executive Support Officer (Minutes) Cr Lynette Baker President, Shire of Corrigin Cr Des Hickey Shire of Corrigin Natalie Manton CEO, Shire of Corrigin Cr Kellie Mortimore Shire of Narembeen Chris Jackson CEO, Shire of Narembeen Cr Sue Meeking President, Shire of Kondinin Mia Dohnt CEO, Shire of Kondinin Ian Holland Executive and Technical Support Officer, Shire of Kondinin Will Pearce Roe Health EHO

3. Apologies

Cr Rhonda Cole President Shire of Narembeen Lauren Pittman Roe Health EHO

4. Guests

Nil

5. Minutes of Meetings – RoeROC Council Meeting 21 March 2019

Comment Approval required by Council for the minutes of the RoeROC meeting held on held 21 March 2019.

RESOLUTION 01/0619 That the Minutes of the RoeROC Meeting held 21 March 2019 be confirmed as a true and correct record. Moved Cr Baker Seconded Cr Meeking Carried

Business Arising from the Minutes

5.1 Rural Health West and Shire of Lake Grace

Agreed to invite both to next meeting.

5.2 Western Area’s - Waste Is there a contract in place for the monthly deliveries to Bendering? It seems there is not, but perhaps should be, unless there is an arrangement in place through Avon Waste? Avon Waste do provide information to Corrigin Shire for invoicing purposes, but some clarification on the process is needed.

Agreed Will Pearce to contact Avon Waste to clarify the arrangement with Western Areas.

Agreed to invite Ashley Fisher, Avon Waste to next meeting.

5.3 Rural GP Pathway

Cr Lyn Baker advised that with the re-election of Government there was no Minister appointed for Rural Health so progress on Rural Health Wests’ Rural GP Pathway is currently not known.

6. Presentations

Nil

7. Matters for Decision

7.1 Finances – Presented by Shire of Corrigin

RESOLUTION 02/0619 The RoeROC Financial Statements prepared by the Shire of Corrigin as at the 26 June 2019 indicating; Bendering Refuse Site balance $ 16,707.44 Environmental Health Service Scheme YTD expenditure $197,826.77 be received. Moved Cr Baker Seconded Cr Meeking Carried

7.2 Draft Budget 2019/20 Discussion

Environmental Health Scheme percentages have been adjusted percentages based on Lauren doing 3 days per fortnight

Adjust Shire contribution to show Corrigin at 3 days Cost of Housing – subsided housing for EHO is not currently billed to the program but

as Corrigin Shire is providing a housing subsidy and EHO not being used by Corrigin this matter has been brought to the meeting. Agreed that as future needs of the scheme are uncertain, the status quo arrangement is preferred if Corrigin Shire is happy. Agreed Nat Manton to advise Corrigin Council to consider with their upcoming budget

7.3 Bendering Tip

Agreement to purchase tank and put remaining balance into Trust – need to check income v expenditure for previous years

$15,000 to transfer out for future tip expenses Agreed Nat Manton will investigate from 2014/15 onwards

8. Other Matters

8.1 Shared Camera - Presentation Ian Holland Executive and Technical Support Officer for the Shire of Kondinin highlighted the advantages regional Local Governments could obtain from a project to updated Google’s Streetview. With appropriate hardware such as the iSTAR Pulsar+ Camera from NCTech (a Google partner) road surface and roadside visual data could be made available both for external use through Streetview and an internal image database. The ability to collect a visual database on this scale can assist with planning applications, customer service queries, collection of asset management data and providing the pre and post natural disaster condition of assets. Due to the potential downtime of the hardware it has been proposed as a joint project to reduce individual capital. Cost recovery could be further improved by providing the service/equipment to other local governments or groups. Agreed that options on how this could operate will be provided to the RoeROC CEOs.

Agreed CEO’s to meet next at a time to be confirmed during first week in July. 8.2 Purchasing Policy Garrick Yandle presented a draft purchasing policy which could be used by the Scheme allowing them to create a Preferred Supplier Panel. This means that there would be no requirement to go to tender for suppliers listed. Chris Jackson – worth exploring and could have regional benefits. Agreed to have further discussions at the CEO’s meeting. 8.3 BSC Solar Advised they are interested in presenting to a RoeROC meeting. Agreed that most RoeROC members had heard the presentation at the recent zone meeting so will decline the offer. 8.4 Community Emergency Services Manager Worth investigating a shared Community Emergency Services Manager (similar to Shire of Lake Grace) could spread the CEO’s workload. Would this be an issue due to different DFES Zones? 8.5 Change of Speed Limits Agreed to raise the issue of the proposed change to speed limits from 110km p/h to 100km through Regional Road Group network and at the next Zone meeting. 8.6 Revitalising Agricultural Region Freight Strategy Chris Jackson – have CEO’s completed this survey? Garrick Yandle encouraged Council’s to submit a response. What are our priority routes in the region? Priority lists are different. Agreed to forward out Garrick’s response. 8.7 CBH Advisory Council Barry West - ex gratia rates based on tonnage does not include hay being stored in closed bins – this should be rated differently. Agreed Barry to raise at next CBH meeting.

8.8 Mandatory Training for Councillors Mia Dohnt – would Councils be interested in organising training out here in line with 2019 elections? Yes. There are five units required to be undertaken. Agreed that the hosting of sessions be shared around. 8.9 RoeROC Dinner Nicole will email Councils to request numbers for the RoeROC dinner next month. 8.10 Next Meeting Agreed next meeting to be held Thursday 19 September 2019 in Kulin

9. Closure

There being no further business, the meeting was declared closed at 2.50pm.

179,311.72$

Shire of Corrigin 27,355.34$

Shire of Kulin 27,355.34$

Shire of Narembeen 27,355.34$

Shire of Kondinin 41,042.48$

Shire of Lake Grace 41,042.48$

Total - Operating Income 164,150.98$ 179,311.72$

Income from Sale of Assets - Toyota RAV4 21,118.18$ 20,000.00$

Income from Sale of Assets - Subaru Forester 15,636.36$ 20,000.00$

TOTAL INCOME # 200,905.52$ 219,311.72$

Wages 118,592.35$ 120,985.90$

Superannuation 17,208.99$ 17,139.63$

FBT Expense 12,938.26$ 26,672.00$

Uniform Expenses 597.26$ 720.00$

Conference / Training 1,723.74$ 2,500.00$

Telephone Expenses 1,051.30$ 1,300.00$

Subscriptions Expenses 300.00$ 1,100.00$

Analytical Expenses 804.27$ 1,000.00$

Insurance Expenses 5,150.48$ 4,920.00$

Advertising Expenses -$ 3,000.00$

Admin and Inspection Housing Allocation 13,162.77$ 14,128.00$

Vehicle Operating Expenses 9,599.08$ 18,000.00$

Other Admin Expenses 898.50$ 3,500.00$

Consultancy Services -$ 1,000.00$

Office Equipment -$ 2,000.00$

Admin Allocation 15,799.77$ 18,667.14$

Total - Operating Expenditure 197,826.77$ 236,632.67$

Vehicle Purchase - Holden Trailblazer 33,811.45$ 40,000.00$

Vehicle Purchase -$ -$

Total - Capital Expenditure 33,811.45$ 40,000.00$

Net Income 200,905.52$ 219,311.72$

Net Expenditure 231,638.22$ 276,632.67$

Scheme Net Expenditure 30,732.70$ 57,320.95$

% Days F/N

23.08% 3 Shire of Corrigin 7,093.11$ 13,229.68$

15.38% 2 Shire of Kulin 4,726.69$ 8,815.96$

15.38% 2 Shire of Narembeen 4,726.69$ 8,815.96$

23.08% 3 Shire of Kondinin 7,093.11$ 13,229.68$

23.08% 3 Shire of Lake Grace 7,093.11$ 13,229.68$

100.00% 13 30,732.70$ 57,320.95$

07450

07749

07400

07401

07402

07749

ROE REGIONAL ENVIRONMENTAL HEALTH SERVICES SCHEME

INCOME & EXPENDITURE

AS AT 26 JUNE 2019

Y

T

D

3PARTICULARS

BUDGET

2018 / 2019

YTD

26/06/2019ACCOUNT

07403

07404

07405

07407

07416

07409

07408

07410

07412

07415

07418

07417

07411

CAPITAL

07480

07481

2014 / 2015 CLOSING FUNDING SURPLUS (DEFICIT) 7,852.12-$ Not invoiced

2015 / 2016 CLOSING FUNDING SURPLUS (DEFICIT) 51,913.35-$ Invoiced

2016 / 2017 CLOSING FUNDING SURPLUS (Deficit from 2015/16 reimbursed in 2016/17) 57,308.21$

2017 / 2018 CLOSING FUNDING SURPLUS (DEFICIT) 18,700.24$

TOTAL SURPLUS AS 30 JUNE 2018 16,242.98$

2018 / 2019

07850 BENDERING TIP INCOME 20,633.17$

07800 BENDERING TIP EXPENDITURE 17,578.71$

13783 CAPITAL EXPENDITURE - WATER STORAGE 2,590.00$

TOTAL SURPLUS AS AT 26 JUNE 2019 16,707.44$

Surplus (+) / Deficit (-)

TOTAL SURPLUS FOR EACH SHIRE - TRANSFER TO TRUST ACCOUNT BY 30 JUNE 2019

25% Shire of Corrigin 4,176.86$

25% Shire of Kulin 4,176.86$

25% Shire of Narembeen 4,176.86$

25% Shire of Kondinin 4,176.86$

16,707.44$

BENDERING REFUSE SITE


Account PARTICULARS

ACTUALS

2018 / 2019

2018 / 2019

AS AT 26 JUNE 2019

BENDERING REFUSE SITE


2018 / 2019

AS AT 26 JUNE 2019

Income

07/08/2018 WESTERN AREAS PTY LTD 28.35 TONNES WESTERN AREAS RUBBISH - JULY 2018 $ 1,365.95

07/08/2018 AVON WASTE 15 X 3.0M3 SKIP BINS - JULY 2018 $ 231.82

05/09/2018 WESTERN AREAS PTY LTD 22.90 TONNES WESTERN AREAS RUBBISH - AUGUST

2018

$ 1,103.36

05/09/2018 AVON WASTE 12 X 3.0M3 SKIP BINS - AUGUST 2018 $ 185.45

05/10/2018 WESTERN AREAS PTY LTD 23.10 TONNES WESTERN AREAS RUBBISH -

SEPTEMBER 2018

$ 1,113.00

05/10/2018 AVON WASTE 12 X 3.0M3 SKIP BINS - SEPTEMBER 2018 $ 185.45

16/10/2018 CCS ASBESTOS REMOVAL AND DEMOLITION DISPOSAL OF 6M3 ASBESTOS

(WRAPPED)

$ 583.64

15/11/2018 AVON WASTE 15 X 3.0M3 SKIP BINS - OCTOBER 2018 $ 231.82

15/11/2018 WESTERN AREAS PTY LTD 28.60 TONNES WESTERN AREAS RUBBISH - OCTOBER

2018

$ 1,378.00

06/12/2018 WESTERN ENVIRONMENTAL 50 CUBIC METRES OF ASBESTOS CONTAMINATED

SOIL, WASTE FROM WADDERIN DAM PROJECT -SHIRE OF NAREMBEEN DISPOSAL

$ 2,800.00

06/12/2018 AVON WASTE 12 X 3.0M3 SKIP BINS - NOVEMBER 2018 $ 185.45

06/12/2018 AVON WASTE 1 X 10M3 HOOK BIN - NOVEMBER 2018 $ 45.45


NOVEMBER 2018

$ 1,011.82


DECEMBER 2018

$ 1,310.55

01/02/2019 AVON WASTE 15 X 3.0M3 SKIP BINS - DECEMBER 2018 $ 231.82

01/02/2019 AVON WASTE 1 X 10.0M3 HOOK BIN - DECEMBER 2018 $ 45.45

08/02/2019 WESTERN AREAS PTY LTD 27.20 TONNES WESTERN AREAS RUBBISH - JANUARY

2019

$ 1,310.55

08/02/2019 AVON WASTE 12 X 3.0M3 SKIP BINS - JANAURY 2019 $ 185.45

08/02/2019 AVON WASTE 1 X 10M3 HOOK BIN - JANUARY 2019 $ 45.45

15/02/2019 SAVANA ENVIRONMENTAL DISPOSING OF 7 CUBIC METRES ASBESTOS MATERIAL

AT THE EDRW/BENDERING LANDFILL SITE ON 7TH & 14TH FEBRUARY 2019

$ 680.91


FEBRUARY 2019

$ 1,340.42

05/04/2019 AVON WASTE 12 X 3.0M3 SKIP BINS - FEBRUARY 2019 $ 185.45

05/04/2019 AVON WASTE 1 X 10M3 HOOK BIN - FEBRUARY 2019 $ 45.45

05/04/2019 WESTERN AREAS PTY LTD 17.35 TONNES WESTERN AREAS RUBBISH - MARCH

2019

$ 835.95

05/04/2019 AVON WASTE 12 X 3.0M3 SKIP BINS - MARCH 2019 $ 185.45

08/05/2019 WESTERN AREAS PTY LTD 25.10 TONNES WESTERN AREAS RUBBISH - APRIL

2019

$ 1,209.36

08/05/2019 AVON WASTE 15 X 3.0M3 SKIP BINS - APRIL 2019 $ 231.82

08/05/2019 AVON WASTE 1 X 10M3 HOOK BIN $ 45.45

07/06/2019 WESTERN AREAS PTY LTD 18.30 TONNES WESTERN AREAS RUBBISH - MAY 2019 $ 881.73

07/06/2019 AVON WASTE 12 X 3.0M3 SKIP BINS - MAY 2019 $ 185.45

07/06/2019 AVON WASTE 1 X 10M3 HOOK BIN - MAY 2019 $ 45.45

26/06/2019 WESTERN AREAS PTY LTD 21.26 TONNES WESTERN AREAS RUBBISH - JUNE 2019 $ 1,024.35

07/06/2019 AVON WASTE 12 X 3.0M3 SKIP BINS -JUNE 2019 $ 185.45

20,633.17$

Expenditure

25/10/2018 SHIRE OF KONDININ - EXCAVATOR WORKS AT BENDERING TIP $ 12,806.36

16/01/2019 SHIRE OF CORRIGIN - LABOUR & PLANT COSTS $ 4,365.36

10/04/2019 SHIRE OF CORRIGIN - LABOUR & PLANT COSTS $ 324.94

30/04/2019 AGGREGATE - CONCRETE MIX 20MM $ 82.05

$ 17,578.71

CHQ/EFT DATE NAME DESCRIPTION AMOUNT BANK

EFT13926 18/06/2019 PUBLIC TRANSPORT AUTHORITY CANCELLED - ABA PAYMENT FILE DID NOT GENERATE -$ TRUST

EFT13927 18/06/2019 SHIRE OF CORRIGIN - MUNICIPAL CANCELLED - ABA PAYMENT FILE DID NOT GENERATE -$ TRUST

EFT13928 18/06/2019 PUBLIC TRANSPORT AUTHORITY TRANSWA TICKET SALES FOR MAY 2019 192.50$ TRUST

EFT13929 18/06/2019 SHIRE OF CORRIGIN - MUNICIPAL TRANSWA TICKET COMMISSIONS FOR MAY 2019 35.80$ TRUST

20411 07/06/2019 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS 184.00$ MUNI

20412 11/06/2019 MAIN ROADS WA - HEAVY VEHICLE SERVICES VEHICLE PERMIT REISSUE FOR PRIME MOVER 50.00$ MUNI

20413 11/06/2019 RAC RENEWAL OF BUSINESSWISE ASSIST FOR COMMUNITY BUS 106.00$ MUNI

20414 11/06/2019 SYNERGY ELECTRICITY CHARGES 3,673.05$ MUNI

20415 11/06/2019 WATER CORPORATION OF WA WATER CHARGES 1,894.28$ MUNI

20416 20/06/2019 SHIRE OF CORRIGIN PAYROLL DEDUCTIONS 184.00$ MUNI

20417 25/06/2019 SYNERGY ELECTRICITY CHARGES 5,793.20$ MUNI

20418 27/06/2019 CITY OF KALAMUNDA BUILDING SERVICES & ADMINISTRATION FEES FEB - JUN 2019 520.00$ MUNI

20419 27/06/2019 SHIRE OF CORRIGIN PETTY CASH REIMBURSEMENT FOR 2018 / 2019 422.15$ MUNI

20420 27/06/2019 SYNERGY ELECTRICITY CHARGES 77.50$ MUNI

EFT13877 06/06/2019 WESTERN AUSTRALIAN TREASURY CORPORATION INVESTMENT OF SURPLUS FUNDS 400,000.00$ MUNI

EFT13878 11/06/2019 AMD CHARTERED ACCOUNTANTS FINANCIAL MANAGEMENT REVIEW AS PER LG AUDIT REGULATIONS 15,510.00$ MUNI

EFT13879 11/06/2019 AMPAC DEBT RECOVERY (WA) PTY LTD RATES RECOVERY AND ASSOCIATED LEGAL FEES 1,788.98$ MUNI

EFT13880 11/06/2019 AUSTRALIA DAY COUNCIL OF WA 2019 / 2020 GOLD MEMBERSHIP 594.00$ MUNI

EFT13881 11/06/2019 AVON WASTE 4 WEEKS RUBBISH COLLECTION - MAY 2019 18,033.97$ MUNI

EFT13882 11/06/2019 BENNETT EQUIPMENT SUPPLY AND DELIVER BITUMEN EMULSION SPRAYER 20,845.00$ MUNI

EFT13883 11/06/2019 CONNELLY IMAGES 12 SHIRE OF CORRIGIN BANNERS FOR WALTON STREET 1,782.00$ MUNI

EFT13884 11/06/2019 CORRIGIN OFFICE SUPPLIES STATIONERY SUPPLIES 60.15$ MUNI

EFT13885 11/06/2019 CORRIGIN ROADHOUSE REFRESHMENTS AND CATERING 254.00$ MUNI

EFT13886 11/06/2019 DALWALLINU CONCRETE PTY LTD SUPPLY AND DELIVER 2 BOX CULVERTS WITH BASES 1,850.20$ MUNI

EFT13887 11/06/2019 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS 393.03$ MUNI

EFT13888 11/06/2019 IT VISION SYNERGY SOFT ONLINE LEAVE IMPLEMENTATION 3,868.15$ MUNI

EFT13889 11/06/2019 LGISWA ACTUAL WAGES ADJUSTMENT FOR 30.06.2017 TO 30.06.2018 1,822.06$ MUNI

EFT13890 11/06/2019 NEU-TECH AUTO ELECTRICS PLANT REPAIRS - PRIME MOVER 403.70$ MUNI

EFT13891 11/06/2019 PERFECT COMPUTER SOLUTIONS PTY LTD COMPUTER CONSULTANCY - RESOLVE IT ISSUES 85.00$ MUNI

EFT13892 11/06/2019 THE WORKWEAR GROUP PTY LTD STAFF UNIFORMS 286.46$ MUNI

EFT13893 11/06/2019 WESTERN MECHANICAL CORRIGIN PLANT REPAIRS - GRADER, EXCAVATOR, LOADER, TIPPER TRUCK, UTE 4,618.63$ MUNI

EFT13894 18/06/2019 ABCO PRODUCTS PTY LTD CLEANING PRODUCTS FOR CORRIGIN MEDICAL CENTRE 1,050.19$ MUNI

LIST OF ACCOUNTS DUE AND SUBMITTED TO COUNCIL FOR THE MONTH OF JUNE 2019



EFT13895 18/06/2019 BOC LIMITED CONTAINER SERVICE - DAILY TRACKING FEE 12.19$ MUNI

EFT13896 18/06/2019 CELLARBRATIONS @ CORRIGIN REFRESHMENTS AND CATERING 81.00$ MUNI

EFT13897 18/06/2019 CHADWEN HOLDINGS TRUST POSTAGE CHARGES - MAY 2019, REPLACEMENT BACK UP HARD DRIVE 328.90$ MUNI

EFT13898 18/06/2019 CORE BUSINESS AUSTRALIA SUPERVISION OF WORKS TO SHIRE ROAD ASSETS 4,933.50$ MUNI

EFT13899 18/06/2019 CORRIGIN HARDWARE HARDWARE SUPPLIES 3,513.58$ MUNI

EFT13900 18/06/2019 CORRIGIN KELPIES SPONSORSHIP FOR SENIORS GAMES - APRIL 2019 200.50$ MUNI

EFT13901 18/06/2019 CORRIGIN MEDICAL CENTRE STAFF PRE-EMPLOYMENT MEDICAL 175.00$ MUNI

EFT13902 18/06/2019 CORRIGIN OFFICE SUPPLIES TV FOR DEPOT OFFICE, STATIONERY SUPPLIES 1,797.01$ MUNI

EFT13903 18/06/2019 DESMOND LAURENCE HICKEY COUNCILLOR SITTING FEES 3,403.00$ MUNI

EFT13904 18/06/2019 EXURBAN PTY LTD TOWN PLANNING CONSULTANCY SERVICES 833.87$ MUNI

EFT13905 18/06/2019 FIRST HEALTH SERVICES CORRIGIN MEDICAL CENTRE SERVICE FEE - JUNE 2019 10,709.53$ MUNI

EFT13906 18/06/2019 FREDERICK RAMON GILMORE COUNCILLOR SITTINGS FEES 2,276.50$ MUNI

EFT13907 18/06/2019 GANNAWAY BROS. MAKE UP BOLLARD 150.40$ MUNI

EFT13908 18/06/2019 GREAT SOUTHERN FUEL SUPPLIES FUEL SUPPLIES FOR MAY 2019 12,929.98$ MUNI

EFT13909 18/06/2019 IGA CORRIGIN REFRESHMENTS AND CATERING SUPPLIES 240.65$ MUNI

EFT13910 18/06/2019 JANEANE MASON COUNCILLOR SITTING FEES 2,276.50$ MUNI

EFT13911 18/06/2019 JR & A HERSEY PTY LTD HARDWARE SUPPLIES, STAFF UNIFORM, CLEANING SUPPLIES 597.83$ MUNI

EFT13912 18/06/2019 KATEMS SUPERMARKET REFRESHMENTS AND CATERING SUPPLIES 137.72$ MUNI

EFT13913 18/06/2019 KELLIE LEANNE BELL COUNCILLOR & STAFF PROFESSIONAL PHOTOS 250.00$ MUNI

EFT13914 18/06/2019 KEWDALE HIRE PLANT HIRE 14,080.00$ MUNI

EFT13915 18/06/2019 LANDGATE 2018 / 2019 GROSS RENTAL VALUES AND FESA REVALUATION 11,328.75$ MUNI

EFT13916 18/06/2019 LYNETTE BAKER COUNCILLOR SITTING FEES 8,009.00$ MUNI

EFT13917 18/06/2019 MALLEE TREE CAFE & GALLERY REFRESHMENTS AND CATERING 168.00$ MUNI

EFT13918 18/06/2019 MATTHEW BEN DICKINSON COUNCILLOR SITTING FEES 2,276.50$ MUNI

EFT13919 18/06/2019 MICHAEL ANDREW WEGUELIN COUNCILLOR SITTING FEES 2,276.50$ MUNI

EFT13920 18/06/2019 NEU-TECH AUTO ELECTRICS GREASE GUN NOZZLES FOR PRIME MOVER 210.65$ MUNI

EFT13921 18/06/2019 SHANNON GRACE HARDINGHAM COUNCILLOR SITTING FEES 2,276.50$ MUNI

EFT13922 18/06/2019 STIRLING FREIGHT EXPRESS FREIGHT CHARGES 621.38$ MUNI

EFT13923 18/06/2019 TOLL TRANSPORT PTY LTD FREIGHT CHARGES 10.73$ MUNI

EFT13924 18/06/2019 TURFCARE AUSTRALIA FERTILISER AND SPRAYING CHEMICALS FOR MAIN OVAL 1,908.50$ MUNI

EFT13925 18/06/2019 WESTERN MECHANICAL CORRIGIN PLANT REPAIRS-LOADER, PRIME MOVER, CEMENT TRUCK, TIPPER TRUCK 9,825.71$ MUNI

EFT13930 20/06/2019 MUNICIPAL EMPLOYEES UNION PAYROLL DEDUCTIONS 82.00$ MUNI



EFT13931 20/06/2019 SHIRE OF CORRIGIN OUTSIDE STAFF SOCIAL CLUB PAYROLL DEDUCTIONS 95.00$ MUNI

EFT13932 25/06/2019 AUSTRALIAN TAXATION OFFICE BAS PAYMENT FOR MAY 2019 18,549.00$ MUNI

EFT13933 25/06/2019 AVON WASTE SECOND HAND RUBBISH BINS FOR SHIRE DEPOT 330.00$ MUNI

EFT13934 25/06/2019 BROWNLEY'S PLUMBING & GAS PLUMBING SERVICES 1,239.70$ MUNI

EFT13935 25/06/2019 CORRIGIN HOTEL REFRESHMENTS AND CATERING 148.98$ MUNI

EFT13936 25/06/2019 CORRIGIN OFFICE SUPPLIES STATIONERY SUPPLIES 101.75$ MUNI

EFT13937 25/06/2019 DOLLY CATHERINE OSPINA GODOY STAFF REIMBURSEMENT 674.75$ MUNI

EFT13938 25/06/2019 ELDERS RURAL SERVICES AUSTRALIA LIMITED PERSONAL PROTECTIVE EQUIPMENT FOR STAFF 626.25$ MUNI

EFT13939 25/06/2019 GERALDINE SMITH STAFF REIMBURSEMENT 612.43$ MUNI

EFT13940 25/06/2019 HARE & FORBES PTY LTD HARDWARE SUPPLIES FOR STAFF SALARY SACRIFICE 1,109.80$ MUNI

EFT13941 25/06/2019 HARRIS ZUGLIAN ELECTRICS ELECTRICAL REPAIRS AND INSPECTIONS 5,923.52$ MUNI

EFT13942 25/06/2019 IT VISION SYNERGY SOFT UPGRADE - MAY 2019 RELEASE 1,331.00$ MUNI

EFT13943 25/06/2019 LAKE GRACE SMASH REPAIRS SUPPLY AND FIT WINDSCREEN TO ROE EHO VEHICLE 497.20$ MUNI

EFT13944 25/06/2019 LAND INSIGHTS DRAFTING & SUPPLY OF SHIRE DISTRICT MAPS 1,303.06$ MUNI

EFT13945 25/06/2019 MCMILES INDUSTRIES PTY LTD FIT BORE PUMP AT BULYEE TANKS 330.00$ MUNI

EFT13946 25/06/2019 PRIMARIES OF WA 10 OF 800 KG BULKER BAGS OF GP CEMENT 3,102.00$ MUNI

EFT13947 25/06/2019 PROMPT SAFETY SOLUTIONS ANNUAL REVISION OF OSH PROCESSES AND WEBSITE 1,100.00$ MUNI

EFT13948 25/06/2019 REAC SYSTEMS REPAIRS TO SWIMMING POOL PLANT 1,966.25$ MUNI

EFT13949 25/06/2019 TAYLA KAREN SMITH STAFF REIMBURSEMENT 139.30$ MUNI

EFT13950 25/06/2019 THE WORKWEAR GROUP PTY LTD STAFF UNIFORMS 5.20$ MUNI

EFT13951 25/06/2019 TOLL TRANSPORT PTY LTD FREIGHT CHARGES 21.51$ MUNI

EFT13952 25/06/2019 TOP NOTCH PLUMBING & GAS SERVICE PLUMBING SERVICES 1,925.00$ MUNI

EFT13953 25/06/2019 WA CONTRACT RANGER SERVICES RANGER SERVICES 701.25$ MUNI

EFT13954 25/06/2019 WESTERN MECHANICAL CORRIGIN GAS BOTTLE FOR POOL, PLANT REPAIRS - ROLLER 340.00$ MUNI

EFT13955 27/06/2019 BEST OFFICE SYSTEMS PHOTOCOPYING - ADMIN OFFICE & RESOURCE CENTRE 614.52$ MUNI

EFT13956 27/06/2019 CHADWEN HOLDINGS TRUST FAREWELL GIFT FOR ALAN JOHNS RETIREMENT 505.95$ MUNI

EFT13957 27/06/2019 CORRIGIN NEWSAGENCY NEWSPAPERS AND STATIONERY SUPPLIES FOR MAY 2019 172.00$ MUNI

EFT13958 27/06/2019 CORRIGIN TYREPOWER REPAIR TYRE ON CEO VEHICLE 49.00$ MUNI

EFT13959 27/06/2019 GREEN HILL DESIGN ADDITIONAL DESIGN & ESTIMATE - CARAVAN PARK ABLUTION BLOCK 1,300.00$ MUNI

EFT13960 27/06/2019 LGIS RISK MANAGEMENT CENTRAL WHEATBELT REGIONAL RISK COORDINATION PROGRAM 4,440.70$ MUNI

EFT13961 27/06/2019 MCMILES INDUSTRIES PTY LTD ASSIST WITH REMOVING LID TO WELL 55.00$ MUNI

EFT13962 27/06/2019 MOORE STEPHENS FINANCIAL REPORTING MANUAL & FINANCIAL REPORT TEMPLATE 1,045.00$ MUNI



EFT13963 27/06/2019 PERFECT COMPUTER SOLUTIONS PTY LTD COMPUTER CONSULTANCY - RESOLVE IT ISSUES 2,345.00$ MUNI

EFT13964 27/06/2019 R MUNNS ENGINEERING CONSULTING SERVICES 10 YEAR ROAD PROGRAM CONSULTANCY, UPDATE RAMMS DATABASE 8,566.36$ MUNI

EFT13965 27/06/2019 STABILISATION TECHNOLOGY BULYEE ROAD - ADDITIONAL PAVEMENT INVESTIGATION & REPORTING 2,200.00$ MUNI

EFT13966 27/06/2019 WESTERN MECHANICAL CORRIGIN REPLACE HYDRAULIC PUMP ON LOADER 6,328.05$ MUNI

DD10637.1 01/06/2019 WESTNET PTY LTD INTERNET CHARGES 55.81$ MUNI




DD10641.1 03/06/2019 NATIONAL AUSTRALIA BANK CREDIT CARD PAYMENTS 111.90$ MUNI

DD10605.1 05/06/2019 WA SUPER PAYROLL DEDUCTIONS 9,468.38$ MUNI

DD10605.2 05/06/2019 AVANTEOS INVESTMENTS LTD PAYROLL DEDUCTIONS 120.86$ MUNI

DD10605.3 05/06/2019 FIRSTWRAP PLUS SUPER AND PENSION PAYROLL DEDUCTIONS 186.31$ MUNI

DD10605.4 05/06/2019 HOSTPLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 300.86$ MUNI

DD10605.5 05/06/2019 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,174.84$ MUNI

DD10605.6 05/06/2019 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 472.43$ MUNI

DD10605.7 05/06/2019 AMP SUPERANNUATION SAVINGS TRUST SUPERANNUATION CONTRIBUTIONS 218.27$ MUNI

DD10635.1 10/06/2019 TELSTRA MOBILE PHONE CHARGES 323.14$ MUNI

DD10636.1 16/06/2019 TELSTRA PHONE CHARGES 154.88$ MUNI

DD10658.1 19/06/2019 WA SUPER PAYROLL DEDUCTIONS 10,440.23$ MUNI

DD10658.2 19/06/2019 AVANTEOS INVESTMENTS LTD PAYROLL DEDUCTIONS 133.69$ MUNI

DD10658.3 19/06/2019 FIRSTWRAP PLUS SUPER AND PENSION PAYROLL DEDUCTIONS 186.31$ MUNI

DD10658.4 19/06/2019 HOSTPLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 351.00$ MUNI

DD10658.5 19/06/2019 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,287.97$ MUNI

DD10658.6 19/06/2019 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 493.19$ MUNI

DD10658.7 19/06/2019 AMP SUPERANNUATION SAVINGS TRUST SUPERANNUATION CONTRIBUTIONS 242.59$ MUNI

DD10658.8 19/06/2019 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 122.79$ MUNI

DD10670.1 19/06/2019 CLASSIC FUNDING GROUP PTY LTD RESOURCE CENTRE PHOTOCOPIER LEASE PAYMENT 237.60$ MUNI





DD10688.1 27/06/2019 WESTERN AUSTRALIAN TREASURY CORPORATION WA TREASURY LOAN REPAYMENT 77,276.28$ MUNI



DD10620.1 04/06/2019 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT 752.45$ LIC

DD10622.1 05/06/2019 DEPARTMENT OF TRANSPORT - P/L DOT DIRECT DEBIT 3,594.20$ LIC

















JNL 06/06/2019 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 05/06/2019 52,454.01$ MUNI

JNL 20/06/2019 PAYROLL FORTNIGHTLY PAYROLL PAYMENT PPE 19/06/2019 58,028.46$ MUNI

895,034.02$

MUNICIPAL ACCOUNT PAYMENTS 868,482.87$

TRUST ACCOUNT PAYMENTS 228.30$

LICENSING ACCOUNT PAYMENTS 26,322.85$

EDNA STEVENSON TRUST ACCOUNT PAYMENTS -$

895,034.02$

mf

Line

DATE DETAILS DESCRIPTION AMOUNT

29/04/2019 CORRIGIN POST OFFICE GIFT CARD - LGPA CENTRAL WHEATBELT (TO BE

REIMBURSED BY SHIRE OF WESTONIA)

55.95$

29/04/2019 CORRIGIN POST OFFICE GIFT CARD - LGPA CENTRAL WHEATBELT (TO BE

REIMBURSED BY SHIRE OF WESTONIA)

55.95$

CREDIT CARD TOTAL 111.90$

CREDIT CARD TOTAL -$

BILLING ACCOUNT -$

TOTAL CREDIT CARD PAYMENTS 111.90$

- all transactions are expenses incurred by the Shire of Corrigin;

- all purchases have been made in accordance with the Shire of Corrigin policy and procedures;

- all purchases are in accordance with the Local Government Act 1995 and associated regulations;

- no misuse of the any corporate credit card is evident .

Catherine Ospina Godoy 17/ 06 /2019 .

Signature

I, Catherine Ospina Godoy, Manager Finance, have reviewed the credit card payments and confirm that from the descriptions on the

documentation provided that ;

CARD NUMBER 4557-XXXX-XXXX-9989

SHIRE OF CORRIGIN

NAB BUSINESS MASTERCARD

PAYMENTS OF ACCOUNTS BY CREDIT CARD

FOR THE STATEMENT PERIOD: 30 APRIL 2019 TO 28 MAY 2019

CARD NUMBER 4557-XXXX-XXXX-4143

SHIRE OF CORRIGIN

June 2019 MONTHLY FINANCIAL REPORT

Attachment 8.1.4

SHIRE OF CORRIGIN

MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)

For the Period Ended 30 June 2019

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Monthly Summary Information 2 - 5

Statement of Financial Activity by Program 6

Statement of Financial Activity by Nature or Type 8

Note 1 Net Current Assets 10

Note 2 Explanation of Material Variances 11

Note 3 Cash and Investments 12

Note 4 Receivables 13

Note 5 Rating Revenue 14

Note 6 Disposal of Assets 15

Note 7 Capital Acquisitions 16 - 18

Note 8 Borrowings 19

Note 9 Reserves 20

Note 10 Grants and Contributions 21

Note 11 Trust Fund 22

Note 12 Budget Amendments 23

SHIRE OF CORRIGIN | 1

MONTHLY FINANCIAL REPORT

FOR THE PERIOD ENDED 30 JUNE 2019 KEY INFORMATION

Items of Significance

Row Labels % Completed Original Budget

Original YTD

Budget YTD Actual Variance

Capital Expenditure

Buildings

Nil 92.54% 61,500 61,500 56,911 4,589

Plant & Equipment

Nil 86.62% 234,000 234,000 202,687 31,313

Infrastructure - Roads

Nil 94.67% 1,623,453 1,623,453 1,536,858 86,595

Parks, Gardens, Recreation Facilities

Nil 99.07% 27,300 27,300 27,046 254

Furniture and Equipment

Nil 90.21% 6,000 6,000 5,413 587.35

Other Infrastructure

Nil 46.61% 62,100 62,100 28,946 33,154

% Compares current ytd actuals to annual budget

% Compares current ytd actuals to annual budget * Note 30 June 2018 30 June 2019

Adjusted Net Current Assets 237% 743,305$ 1,761,344$

Cash and Equivalent - Unrestricted 295% 666,317$ 1,963,930$

Cash and Equivalent - Restricted 144% 1,420,588$ 2,044,732$

Receivables - Rates 115% 118,192$ 135,745$

Receivables - Other -1% 478,703$ 3,446-$

Payables 24% 500,429$ 119,131$

* Note: Compares current ytd actuals to prior year actuals at the same time

The material variance adopted by the Shire of Corrigin for the 2018/19 year is $10,000 or 10% whichever is the greater. The following selected items have been highlighted

due to the amount of the variance to the budget or due to the nature of the revenue/expenditure. A full listing and explanation of all items considered of material variance is

disclosed in Note 2.



FOR THE PERIOD ENDED 30 JUNE 2019 INFORMATION

PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES

Date prepared: 18 July 2019 GOODS AND SERVICES TAX

Prepared by: Catherine Ospina Godoy, Manager Finance Revenues, expenses and assets are recognised net of the

Reviewed by: Natalie Manton, CEO amount of GST, except where the amount of GST incurred is

not recoverable from the Australian Taxation Office (ATO).

BASIS OF PREPARATION Receivables and payables are stated inclusive of GST

receivable or payable. The net amount of GST recoverable

REPORT PURPOSE from, or payable to, the ATO is included with receivables or

This report is prepared to meet the requirements of Local payables in the statement of financial position. Cash flows

Government (Financial Management) Regulations 1996, are presented on a gross basis. The GST components of cash

Regulation 34 . Note: The Statements and accompanying flows arising from investing or financing activities which

notes are prepared based on all transactions recorded at are recoverable from, or payable to, the ATO are presented

the time of preparation and may vary due to transactions as operating cash flows.

being processed for the reporting period after the date of

preparation. CRITICAL ACCOUNTING ESTIMATES

The preparation of a financial report in conformity with BASIS OF ACCOUNTING Australian Accounting Standards requires management to

This statement comprises a special purpose financial make judgements, estimates and assumptions that effect

report which has been prepared in accordance with the application of policies and reported amounts of assets

Australian Accounting Standards (as they apply to local and liabilities, income and expenses. The estimates and

governments and not-for-profit entities), Australian associated assumptions are based on historical experience

Accounting Interpretations, other authoritative and various other factors that are believed to be

pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which

Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying

regulations. Material accounting policies which have been values of assets and liabilities that are not readily

adopted in the preparation of this statement are presented apparent from other sources. Actual results may differ from

below and have been consistently applied unless stated these estimates.

otherwise. Except for cash flow and rate setting

information, the report has also been prepared on the ROUNDING OFF FIGURES

accrual basis and is based on historical costs, modified, All figures shown in this statement are rounded to the

where applicable, by the measurement at fair value of nearest dollar.

selected non-current assets, financial assets and liabilities.

THE LOCAL GOVERNMENT REPORTING ENTITY

All Funds through which the Council controls resources to

carry on its functions have been included in this statement.

In the process of reporting on the local government as a

single unit, all transactions and balances between those

funds (for example, loans and transfers between Funds)

have been eliminated. All monies held in the Trust Fund are

excluded from the statement, but a separate statement of

those monies appears at Note 12.



FOR THE PERIOD ENDED 30 JUNE 2019 SUMMARY GRAPHS

OPERATING REVENUE OPERATING EXPENSES

CAPITAL REVENUE CAPITAL EXPENSES

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

Rates43%

Operating Grants, Subsidies and Contributions41%

Fees and Charges12%

Service Charges0%

Interest Earnings1%

Other Revenue1%

Profit on Disposal of Assets2%

Employee Costs21%

Materials and Contracts

43%

Utility Charges3%

Depreciation on Non-

Current Assets29%

Interest Expenses

1%

Insurance Expenses

2%

Other Expenditure

1%

Loss on Disposal of

Assets0%

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'00

0s)

Budget Operating Expenses -v-YTD Actual

Budget 2018-19

Actual 2018-19

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000


Am

ou

nt

$ (

'00

0s)

Budget Operating Revenues -v- Actual

Budget 2018-19

Actual 2018-19

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000


Am

ou

nt

$ (

'00

0s)

Budget Capital Revenue -v- Actual

Budget 2018-19

Actual 2018-19

0

500

1,000

1,500

2,000

2,500


Am

ou

nt

$ (

'00

0s)

Budget Capital Expenses -v- Actual

Budget 2018-19

Actual 2018-19


KEY TERMS AND DESCRIPTIONS

FOR THE PERIOD ENDED 30 JUNE 2019 STATUTORY REPORTING PROGRAMS

PROGRAM NAME OBJECTIVE ACTIVITIES

GOVERNANCE To provide a decision making Adminisitration and operation of facilities and services to

process for the efficient allocation members of Council; other costs that relate to the task of assiting

of scarce resources. elected members and ratepayers on matters

on matters which do not concern specific Council services

GENERAL PURPOSE To collect revenue to allow for the Rates, general purpose government grants and

FUNDING provision of services. interest revenue.

LAW, ORDER, PUBLIC To provide services to help ensure a Supervision and enforcement of various local

SAFETY safer and environmentally laws relating to fire prevention, animal control

conscious community. and other aspects of public safety including

emergency services.

HEALTH To provide an operational framework for

environmental and community health.

Inspection of food outlets and their control, noise control

and waste disposal compliance. Administration of the RoeRoc

health Scheme and provision of various medical facilities

EDUCATION AND To provide services to Maintenance of child care centre, playgroup

WELFARE disadvantaged persons, the elderly, centre, senior citizen centre and aged care

children and youth. centre. Provision of services provided by the Community

ResourceResource Centre

HOUSING To provide and maintain staff and rental Provision and maintenance of staff, aged, rental and joint venture

housing housing. housing.

COMMUNITY To provide services required by the Rubbish collection services, operation of rubbish

AMENITIES community. disposal sites, litter control, construction and

maintenance of urban storm water drains,

protection of the environment and

administration of town planning schemes,

cemetery and public conveniences.

RECREATION AND To establish and effectively manage Maintenance of public halls, civic centres, aquatic

CULTURE infrastructure and resource which centre, recreation centres and various

will help the social well being of sporting facilities. Provision and maintenance

the community. of parks, gardens reserves and playgrounds. Operation

of library, and the support of other heritage and cultural facilities

TRANSPORT To provide safe, effective and efficient

transport services to the community.

Construction and maintenance of roads, streets, footpaths,

depots, cycle ways, parking facilities and traffic control. Cleaning

ECONOMIC SERVICES To help promote the Tourism and area promotion including the

Shire and its economic wellbeing. maintenance and operation of a caravan park.

Provision of rural services including weed

control, vermin control and standpipes.

Building Control.

OTHER PROPERTY AND To monitor and control Private works operation, plant repair and

SERVICES Shire overheads operating operation costs and engineering operation

accounts. costs.

Shire operations as disclosed in these financial statements encompass the following service orientated activities/programs.


STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDED 30 JUNE 2019 STATUTORY REPORTING PROGRAMS

Ref

Var. $

(b)-(a)

Var. %

Var.

Note

$ $ $ $ %

Opening Funding Surplus(Deficit) 1(b) 976,981 976,981 743,305 (233,676) (24%)

Revenue from operating activities

Governance 650 650 2,295 1,645 253%

General Purpose Funding - Rates 5 2,532,525 2,532,525 2,529,078 (3,447) 0%

General Purpose Funding - Other 976,645 976,645 1,982,869 1,006,224 103% p

Law, Order and Public Safety 8,730 8,730 40,799 32,069 367% p

Health 227,227 227,227 223,389 (3,838) (2%)

Education and Welfare 144,402 144,402 153,964 9,562 7%

Housing 159,148 159,148 115,420 (43,728) (27%) q

Community Amenities 222,175 222,175 218,902 (3,273) (1%)

Recreation and Culture 57,131 57,131 49,610 (7,521) (13%)

Transport 208,749 208,749 267,968 59,219 28% p

Economic Services 37,600 37,600 42,528 4,928 13%

Other Property and Services 115,852 115,852 214,331 98,479 85% p

4,690,834 4,690,834 5,841,152

Expenditure from operating activities

Governance (707,832) (707,832) (607,504) 100,328 14% p

General Purpose Funding (77,830) (77,830) (70,951) 6,879 9%

Law, Order and Public Safety (130,843) (130,843) (120,929) 9,914 8%

Health (595,316) (595,316) (558,402) 36,914 6%

Education and Welfare (313,914) (313,914) (283,027) 30,887 10%

Housing (227,184) (227,184) (98,911) 128,273 56% p

Community Amenities (529,655) (529,655) (551,110) (21,455) (4%)

Recreation and Culture (1,584,257) (1,584,257) (1,579,386) 4,871 0%

Transport (8,533,140) (8,533,140) (5,600,978) 2,932,163 34% p

Economic Services (331,975) (331,975) (264,098) 67,876 20% p

Other Property and Services (135,543) (135,543) 27,368 162,910 120% p

(13,167,489) (13,167,489) (9,707,928)

Operating activities excluded from budget

Add Back Depreciation 3,666,283 3,666,283 2,797,208 (869,075) (24%) q

Adjust (Profit)/Loss on Asset Disposal 6 18,093 18,093 (81,914) (100,007) (553%) q

Movement in Deferred Penioner Rebates 0 0 2,212 2,212

Adjust Provisions and Accruals 0 0 0 0

Amount attributable to operating activities (4,792,279) (4,792,279) (1,149,271)

Investing ActivitiesNon-operating Grants, Subsidies and

Contributions 11 6,230,098 6,230,098 4,477,811 (1,752,287) (28%) q

Proceeds from Disposal of Assets 6 331,000 0 295,248 295,248 p

Capital Acquisitions 7 (2,014,353) (2,014,353) (1,857,860) 156,493 8%

Amount attributable to investing activities 4,546,745 4,215,745 2,915,198

Financing Activities

Repayment of Debentures 9 (123,743) (123,743) (123,743) (0) (0%)

Transfer to Reserves 10 (607,705) 0 (624,145) (624,145) q

Amount attributable to financing activities (731,448) (123,743) (747,888)

Closing Funding Surplus(Deficit) 1(b) 0 276,705 1,761,344

KEY INFORMATION

The material variance adopted by Council for the 2018/19 year is $10,000 or 10% whichever is the greater.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

threshold. Refer to Note 2 for an explanation of the reasons for the variance.

Adopted

Annual

Budget

Adopted YTD

Annual Budget

(a)

YTD

Actual

(b)

pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer

to Note 2 for an explanation of the reasons for the variance.


KEY TERMS AND DESCRIPTIONS

FOR THE PERIOD ENDED 30 JUNE 2019 NATURE OR TYPE DESCRIPTIONS

REVENUE EXPENSES

RATES EMPLOYEE COSTS

All rates levied under the Local Government Act 1995. All costs associate with the employment of person such as

Includes general, differential, specific area rates, minimum salaries, wages, allowances, benefits such as vehicle and

rates, interim rates, back rates, ex-gratia rates, less housing, superannuation, employment expenses, removal

discounts offered. Exclude administration fees, interest on expenses, relocation expenses, worker's compensation

instalments, interest on arrears and service charges. insurance, training costs, conferences, safety expenses,

medical examinations, fringe benefit tax, etc.

OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS

Refer to all amounts received as grants, subsidies and MATERIALS AND CONTRACTS

contributions that are not non-operating grants. All expenditures on materials, supplies and contracts not

classified under other headings. These include supply of

NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS goods and materials, legal expenses, consultancy,

Amounts received specifically for the acquisition, maintenance agreements, communication expenses,

construction of new or the upgrading of noncurrent assets advertising expenses, membership, periodicals,

paid to a local government, irrespective of whether these publications, hire expenses, rental, leases, postage and

amounts are received as capital grants, subsidies, freight etc. Local governments may wish to disclose more

contributions or donations. detail such as contract services, consultancy, information

technology, rental or lease expenditures.

PROFIT ON ASSET DISPOSAL

Profit on the disposal of assets including gains on the UTILITIES (GAS, ELECTRICITY, WATER, ETC.)

disposal of long term investments. Losses are disclosed Expenditures made to the respective agencies for the

under the expenditure classifications. provision of power, gas or water. Exclude expenditures

incurred for the reinstatement of roadwork on behalf of

FEES AND CHARGEES these agencies.

Revenues (other than service charges) from the use of

facilities and charges made for local government services, INSURANCE

sewerage rates, rentals, hire charges, fee for service, All insurance other than worker's compensation and health

photocopying charges, licences, sale of goods or benefit insurance included as a cost of employment.

information, fines, penalties and administration fees. Local

governments may wish to disclose more detail such as LOSS ON ASSET DISPOSAL

rubbish collection fees, rental of property, fines and Loss on the disposal of fixed assets.

penalties, other fees and charges.

DEPRECIATION ON NON-CURRENT ASSETS

SERVICE CHARGES Depreciation expense raised on all classes of assets.

Service charges imposed under Division 6 of Part 6 of the

Local Government Act 1995. Regulation 54 of the Local INTEREST EXPENSES

Government (Financial Management) Regulations 1996 Interest and other costs of finance paid, including costs of

identifies these as television and radio broadcasting, finance for loan debentures, overdraft accommodation and

underground electricity and neighbourhood surveillance refinancing expenses.

services. Exclude rubbish removal charges. Interest and

other items of a similar nature received from bank and OTHER EXPENDITURE

investment accounts, interest on rate instalments, interest Statutory fees, taxes, provision for bad debts, member's fees

on rate arrears and interest on debtors. or State taxes. Donations and subsidies made to community

groups.

INTEREST EARNINGS

Interest and other items of a similar nature received from

bank and investment accounts, interest on rate instalments,

interest on rate arrears and interest on debtors.

OTHER REVENUE / INCOME

Other revenue, which can not be classified under the above

headings, includes dividends, discounts, rebates etc.


STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDED 30 JUNE 2019 BY NATURE OR TYPE

Ref

Var. $

(b)-(a)

Var. %

Note

$ $ $ $ %

Opening Funding Surplus (Deficit) 1(b) 976,981 976,981 743,305 (233,676) (24%) q

Revenue from operating activities 0

Rates 5 2,532,525 2,532,525 2,529,078 (3,447) (0%)

Specified Area Rates 5 0 0 0 0

Operating Grants, Subsidies and

Contributions 11 1,322,487 1,322,487 2,388,234 1,065,747 81% p

Fees and Charges 632,076 632,076 690,060 57,984 9%

Service Charges 0 0 0 0

Interest Earnings 45,100 45,100 74,902 29,802 66% p

Other Revenue 57,798 57,798 47,179 (10,619) (18%) q

Profit on Disposal of Assets 6 100,848 100,848 111,698 10,850 11%

4,690,834 4,690,834 5,841,152


Employee Costs (2,238,250) (2,238,250) (2,015,855) 222,395 10%

Materials and Contracts (6,524,375) (6,524,375) (4,199,790) 2,324,585 36% p

Utility Charges (215,571) (215,571) (235,885) (20,314) (9%)

Depreciation on Non-Current Assets (3,666,283) (3,666,283) (2,797,208) 869,075 24% p

Interest Expenses (92,677) (92,677) (93,110) (434) (0%)

Insurance Expenses (230,901) (230,901) (234,420) (3,519) (2%)

Other Expenditure (80,491) (80,491) (101,876) (21,385) (27%) q

Loss on Disposal of Assets 6 (118,941) (118,941) (29,784)

(13,167,489) (13,167,489) (9,707,928)

Operating activities excluded from budget

Add back Depreciation 3,666,283 3,666,283 2,797,208 (869,075) (24%) q

Adjust (Profit)/Loss on Asset Disposal 6 18,093 18,093 (81,914) (100,007) (553%) q

Movement in Deferred Penioner Rebates 0 0 2,212 2,212

Adjust Provisions and Accruals 0 0 0 0 Amount attributable to operating activities (4,792,279) (4,792,279) (1,149,271)

Investing activities

Non-operating grants, subsidies and contributions 11 6,230,098 6,230,098 4,477,811 (1,752,287) (28%) q

Proceeds from Disposal of Assets 6 331,000 0 295,248 295,248 p

Land held for resale 0 0 0 0

Capital acquisitions 7 (2,014,353) (2,014,353) (1,857,860) 156,493 8%

Amount attributable to investing activities 4,546,745 4,215,745 2,915,198


Proceeds from New Debentures 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 10 0 0 0 0

Advances to Community Groups 0 0 0 0

Repayment of Debentures 9 (123,743) (123,743) (123,743) (0) (0%)

Transfer to Reserves 10 (607,705) 0 (624,145) (624,145) q

Amount attributable to financing activities (731,448) (123,743) (747,888)

Closing Funding Surplus (Deficit) 1(b) 0 276,705 1,761,344

KEY INFORMATION

pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and Notes.

Adopted

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1(a)FOR THE PERIOD ENDED 30 JUNE 2019 NET CURRENT ASSETS

SIGNIFICANT ACCOUNTING POLICIES

CURRENT AND NON-CURRENT CLASSIFICATION PROVISIONS

In the determination of whether an asset or liability is Provisions are recognised when: The council has a present

current or non-current, consideration is given to the time legal or constructive obligation as a result of past events;

when each asset or liability is expected to be settled. The it is more likely than not that an outflow of resources will

asset or liability is classified as current if it is expected to be required to settle the obligation; and the amount has

be settled within the next 12 months, being the Council's been reliably estimated. Provisions are not recognised for

operational cycle. In the case of liabilities where Council future operating losses. Where there are a number of

does not have the unconditional right to defer settlement similar obligations, the likelihood that an outflow will

beyond 12 months, such as vested long service leave, the be required in settlement is determined by considering the

liability is classified as current even if not expected to be class of obligations as a whole. A provision is recognised

settled within the next 12 months. Inventories held for even if the likelihood of an outflow with respect to any one

trading are classified as current even if not expected to be of item included in the same class of obligations may be

realised in the next 12 months except for land held for small.

resale where it is held as non current based on Council's

intentions to release for sale. INVENTORIES

Inventories are measured at the lower of cost and net

EMPLOYEE BENEFITS realisable value. Net realisable value is the estimated

The provisions for employee benefits relates to amounts selling price in the ordinary course of business less the

expected to be paid for long service leave, annual leave, estimated costs of completion and the estimated costs

wages and salaries and are calculated as follows: necessary to make the sale.

(i) Wages, Salaries, Annual Leave and Long Service Leave

(Short-term Benefits)

The provision for employees’ benefits to wages, salaries,

annual leave and long service leave expected to be settled

within 12 months represents the amount the City has a

present obligation to pay resulting from employees services

provided to balance date. The provision has been

calculated at nominal amounts based on remuneration

rates the City expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term

Benefits)

The liability for long service leave is recognised in the

provision for employee benefits and measured as the

present value of expected future payments to be made

in respect of services provided by employees up to the

reporting date using the project unit credit method.

Consideration is given to expected future wage and salary

levels, experience of employee departures and periods of

service. Expected future payments are discounted

using market yields at the reporting date on national

government bonds with terms to maturity and currency that

match as closely as possible, the estimated future cash

outflows. Where the City does not have the unconditional

right to defer settlement beyond 12 months, the liability is

recognised as a current liability.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIESFOR THE PERIOD ENDED 30 JUNE 2019 NOTE 1(b)

ADJUSTED NET CURRENT ASSETS

Ref

Last Years

Closing

This Time Last

Year

Year to Date

Actual

Adjusted Net Current Assets Note 30 June 2018 30 Jun 2018 30 Jun 2019

$ $ $

Current Assets

Short term Investment 3 0 0 900,000

Cash Unrestricted 3 666,317 666,317 1,063,930

Cash Restricted 3 1,420,588 1,420,588 2,044,732

Receivables - Rates 4 118,192 118,192 135,745

Receivables - Other 4 478,703 478,703 (3,446)

Accrued Income 39,344 39,344 26,893

Interest / ATO Receivable 163,738 163,738 20,895

Inventories 220,508 220,508 82,537

Land held for resale - current 60,000 60,000 60,000

3,167,391 3,167,391 4,331,285

Less: Current Liabilities

Payables (500,429) (500,429) (119,131)

Provisions - employee (443,070) (443,070) (346,079)

Long term borrowings (123,743) (123,743) (0)

(1,067,241) (1,067,241) (465,210)

Unadjusted Net Current Assets 2,100,149 2,100,149 3,866,076

Adjustments and exclusions permitted by FM Reg 32

Less: Cash reserves 3 (1,420,588) (1,420,588) (2,044,732)

Less: Land held for resale (60,000) (60,000) (60,000)

Add: Provisions - employee

Add: Long term borrowings 123,743 123,743 0

Adjusted Net Current Assets 743,305 743,305 1,761,344

SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION

Please see Note 1(a) for information on significant

accounting polices relating to Net Current Assets.

Surplus (Deficit)

$1.76 M

$.74 M

Surplus (Deficit)

The amount of the adjusted net current assets at the end of

the period represents the actual surplus (or deficit if the figure

is a negative) as presented on the Rate Setting Statement.

This Year YTD

Last Year YTD

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500


Am

ou

nt

$ (

'000s)

Adjusted Net Current Assets (YTD)

2017-18

2018-19


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 2FOR THE PERIOD ENDED 30 JUNE 2019 EXPLANATION OF MATERIAL VARIANCES

Reporting Program Var. $ Var. % Var.Timing/

PermanentExplanation of Variance

$ %

Revenue from operating activities

Governance 1,645 253%

General Purpose Funding - Rates (3,447) (0%)

General Purpose Funding - Other 1,006,224 103% p FAGS Received in advance

Law, Order and Public Safety 32,069 367% p Permanent

FESA Grant Incorrectly allocated to Capital

instead of operating in Budget Document - To

be corrected in May Financials

Health (3,838) (2%) Timing

Education and Welfare 9,562 7%

Housing (43,728) (27%) q Timing Housing Rental Income

Community Amenities (3,273) (1%)

Recreation and Culture (7,521) (13%) Timing

Transport 59,219 28% p Permanent Additional Main Roads Direct Grant funds

Economic Services 4,928 13%

Other Property and Services 98,479 85% p Timing

ATO Interest Charges / Private Works

Mainroads job revenue not budgeted


Governance 100,328 14% p Timing

FBT Instalments increased - Valuation

Services

General Purpose Funding 6,879 9% Permanent

Law, Order and Public Safety 9,914 8%

Health 36,914 6% Timing

Education and Welfare 30,887 10%

Housing 128,273 56% p Timing

Housing Allocations - Pool Manager's house

and housing allocated to works under allocated

Community Amenities (21,455) (4%) Timing

Recreation and Culture 4,871 0%

Transport 2,932,163 34% p Permanent WANDRRA - Cost Estimate increased

Economic Services 67,876 20% p Permanent

Other Property and Services 162,910 120% p Permanent

Investing Activities

Non-operating Grants, Subsidies & Contributions (1,752,287) (28%) q Permanent WANDRRA Project completed in March

Proceeds from Disposal of Assets 295,248 p

Land Held for Resale 0

Capital Acquisitions 156,493 8%


Proceeds from New Debentures 0

Self-Supporting Loan Principal 0

Transfer from Reserves 0

Advances to Community Groups 0

Repayment of Debentures (0) (0%)

Transfer to Reserves (624,145) q

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the

year to date budget materially.

The material variance adopted by Council for the 2018/19 year is $10,000 or 10% whichever is the greater.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIESFOR THE PERIOD ENDED 30 JUNE 2019 NOTE 3

CASH AND INVESTMENTS

Total Interest Maturity

Cash and Investments Unrestricted Restricted Trust YTD Actual Institution Rate Date

$ $ $ $

Cash on Hand

Petty Cash and Floats 900 900

At Call Deposits

Municipal Fund 1,063,030 1,063,030

Reserve Fund 2,044,732 2,044,732 NAB 2.05% 3/03/2020

Trust Fund 92,435 92,435

Stevenson Trust Fund 940,251 940,251

Licensing Trust Fund 4,392 4,392

Term Deposits

Municipal Investment - Term Deposit 0

WA Treasury Corporation - OCDF 900,000 900,000 WATC 1.21% at call

Total 1,963,930 2,044,732 1,037,078 5,044,840

- -


Total Cash Unrestricted

$5.04 M $1.96 M

Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and

other short term highly liquid investments that are readily convertible to known amounts of cash and which are

subject to an insignificant risk of changes in value and bank overdrafts. Bank overdrafts are reported as short

term borrowings in current liabilities in the statement of financial position.

Cash and cash equivalents include cash on hand, cash at bank,

deposits available on demand with banks and other short term highly

liquid investments that are readily convertible to known amounts of

cash and which are subject to an insignificant risk of changes in value

and bank overdrafts. Bank overdrafts are reported as short term

borrowings in current liabilities in the statement of financial position.

Unrestricted 39%

Restricted40%

Trust21%



RECEIVABLES

Rates Receivable 30 June 2018 30 June 2019 Receivables - General Current 30 Days 60 Days 90+ Days Total

$ $ $ $ $ $ $

Opening Arrears Previous Years 112,210 118,192 Receivables - General 36,505 830 2,365 244 39,944

Levied this year 2,479,028 2,561,545 Percentage 91% 2% 6% 1%

Less Collections to date (2,473,047) (2,543,991) Balance per Trial Balance

Equals Current Outstanding 118,192 135,745 Sundry debtors 39,944

GST receivable 20,895

Accrued Income 26,893

Provision for Doubtful Debts (43,390)

Net Rates Collectable 118,192 135,745 Total Receivables General Outstanding 44,342

% Collected 95.22% 94.00% Amounts shown above include GST (where applicable)

0 0

KEY INFORMATION

94%

Debtors Due

$44,342

Over 30 Days

9%

Over 90 Days

1%

$135,745


Trade and other receivables include amounts due from ratepayers for unpaid rates and

service charges and other amounts due from third parties for goods sold and services

performed in the ordinary course of business.

Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due

from third parties for goods sold and services performed in the ordinary course of business. Receivables expected to be collected

within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-

current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be

uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they

will not be collectible.

Collected Rates Due

0

500

1,000

1,500

2,000

2,500

3,000


Am

ou

nt

$('

00

0s)

Rates Receivable

2017-18

2018-19

Current91%

30 Days2%

60 Days6%

90+ Days1%

Accounts Receivable (non-rates)

Current 30 Days 60 Days 90+ Days



RATE REVENUE

General Rate Revenue

Number of Rateable Rate Interim Back Total Rate Interim Back Total

Rate in Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue

RATE TYPE $ $ $ $ $ $ $ $ $

Differential General Rate

General Rates (UV) 0.015372 341 139,871,500 2,150,105 2,150,104 2,150,105 1,595 2,151,699

General Rates (GRV) - Corrigin Townsite 0.092221 410 4,263,240 393,160 393,160 393,160 393,160

General Rates (GRV) - Other Townsites 0.092221 6 28,600 2,638 2,638 2,638 2,638

0

Minimum Payment Minimum $

General Rates (UV) 390 12 89,318 4,680 4,680 4,680 4,680

General Rates (GRV) - Corrigin Townsite 390 41 84,086 15,990 15,990 15,990 15,990

General Rates (GRV) - Other Townsites 273 7 2,610 1,911 1,911 1,911 1,911

0 0 0

0 0

0 0

Sub-Totals 817 144,339,354 2,568,483 0 0 2,568,483 2,568,483 1,595 0 2,570,078

Discount (35,958) (41,000)

Concession 0

Amount from General Rates 2,532,525 2,529,078

Ex-Gratia Rates 32,467 32,467

Total General Rates 2,564,992 2,561,545

Specified Area Rates

Nil

Total Specified Area Rates 0 0 0 0 0 0 0

Totals 2,564,992 2,561,545


%

100%$2.53 M $2.53 M

Original Budget YTD Actual

General Rates

Budget YTD Actual

Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets

acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

KEY INFORMATION

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

General Rates (UV) General Rates (GRV) -Corrigin Townsite

General Rates (GRV) -Other Townsites

18/19 Budget YTD Actual

84%

16%0%

General Rates (UV)

General Rates (GRV) - Corrigin Townsite

General Rates (GRV) - Other Townsites



DISPOSAL OF ASSETS

Asset Ref. Asset Description

Net Book

Value Proceeds Profit (Loss)

Net Book

Value Proceeds Profit (Loss)

$ $ $ $ $ $ $ $

CR20 CATEROILLER DOZER 11,355 24,627 13,272

100,736 MEY MOVER 397 759 362

CR3217 CHIPPER 2,028 1,882 0 -146

P3CR RAV 4 17,130 20,000 2,870 17,130 21,118 3,988

PCR411 EHO Vehicle 4CR 18,020 20,000 1,980 12,611 15,636 3,025

100849 DOCTORS VEHICLE 306 15,000 14,694 271 23,864 23,593

PCR8 L90F VOLVO 83,044 36,000 (47,044) 63,490 110,935 47,445

PCR68 SKIDSTEER LOADER 16,700 30,000 13,300 15,326 17,442 2,116

PCR6 VOLVO G930 156,604 90,000 (66,604) 0

PCR282 GALLION 2,240 4,000 1,760 2,007 12,196 10,190

315 CARTERPILLAR PF300 0 36,000 36,000 44,901 17,662 0 (27,239)

PCR168 TOYOTA HILUX 9,756 20,000 10,244 3,200 10,909 7,709

PCR17 NISSAN PATROL 0 20,000 20,000 0

P1CR CEO VEHICLE 1CR 45,293 40,000 (5,293) 40,617 38,218 0 (2,399)

349,094 331,000 100,848 (118,941) 213,332 295,248 111,699 (29,784)

%

89%$295,248

Amended Budget YTD Actual

KEY INFORMATION

Proceeds on Sale

YTD Actual

$331,000Budget

270,000

280,000

290,000

300,000

310,000

320,000

330,000

340,000

Proceeds on Sale

Budget Actual YTD


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIESFOR THE PERIOD ENDED 30 JUNE 2019 NOTE 7

CAPITAL ACQUISITIONS

Capital AcquisitionsOriginal Budget YTD Budget

YTD Actual

Total

YTD Budget

Variance

$ $ $ $

Land 0 0 0 0

Buildings 61,500 61,500 56,911 (4,589)

Plant & Equipment 234,000 234,000 202,687 (31,313)

Furniture & Equipment 6,000 6,000 5,413 (587)

Infrastructure - Roads, Footpaths, Kerbing, Drainage, etc 1,623,453 1,623,453 1,536,858 (86,595)

Parks, Gardens, Recreation Facilities 27,300 27,300 27,046 (254)

Sewerage 0 0 0 0

Other Infrastructure 62,100 62,100 28,946 (33,154)

Capital Expenditure Totals 2,014,353 2,014,353 1,857,860 (156,493)

Capital Acquisitions Funded By:

$ $ $ $

Capital grants and contributions 864,757 864,757 1,362,823 498,066

Borrowings 0 0 0 0

Other (Disposals & C/Fwd) 331,000 0 295,248 295,248

Contribution - operations 818,596 1,149,596 199,790 (949,806)

Capital Funding Total 2,014,353 2,014,353 1,857,860 (156,493)


Acquisitions % Spent

92%

Capital Grant % Received

158%

Annual Budget YTD Actual

$.86 M $1.36 M

All assets are initially recognised at cost. Cost is determined as the fair value

of the assets given as consideration plus costs incidental to the acquisition.

For assets acquired at no cost or for nominal consideration, cost is

determined as fair value at the date of acquisition. The cost of non-current

assets constructed by the local government includes the cost of all materials

used in the construction, direct labour on the project and an appropriate

proportion of variable and fixed overhead. Certain asset classes may be

revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with

sufficient regularity to ensure the carrying amount does not differ materially

from that determined using fair value at reporting date.

Annual Budget YTD Actual

$2.01 M $1.86 M

1,750

1,800

1,850

1,900

1,950

2,000

2,050

Tho

usa

nd

s

Annual Budget

YTD Actual


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FINANCING ACTIVITIES

FOR THE PERIOD ENDED 30 JUNE 2019 NOTE 8

BORROWINGS

Interest

Information on Borrowings Repayments

Particulars 2017/18 Actual

Original

Budget Actual

Original

Budget Actual

Original

Budget Actual

Original

Budget

$ $ $ $ $ $ $ $ $

Community Amenities

Loan 101 - Land Subdivision 48,693 0 0 48,693 48,693 0 0 1,938 1,517

0

Recreation and Culture

Loan 102 - Corrigin Recreation Centre 1,731,974 0 0 75,050 75,050 1,656,925 1,656,925 91,173 91,160

1,780,667 0 0 123,743 123,743 1,656,925 1,656,925 93,110 92,677

Total 1,780,667 0 0 123,743 123,743 1,656,925 1,656,925 93,110 92,677

All debenture repayments were financed by general purpose revenue.


Outstanding

Principal Principal

$2.04 M $1.66 M

New Loans

$74,902 $93,110

Reserves Bal Loans Due

Repayments

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs. After initial recognition, interest-bearing loans and borrowings are

subsequently measured at amortised cost using the effective interest method. Fees paid on the

establishment of loan facilities that are yield related are included as part of the carrying amount of the

loans and borrowings.

All loans and borrowings are initially recognised at the fair value of the consideration received

less directly attributable transaction costs. After initial recognition, interest-bearing loans and

borrowings are subsequently measured at amortised cost using the effective interest method.

Fees paid on the establishment of loan facilities that are yield related are included as part of the

carrying amount of the loans and borrowings.

Principal

Repayments

$123,743

Interest Earned Interest Expense

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

1

Borrowings

Actual Original Budget


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES


CASH AND INVESTMENTS

Cash Backed Reserve

Reserve Name

Opening

Balance

Original Budget

Interest Earned

Actual Interest

Earned

Original Budget

Transfers In

(+)

Actual Transfers In

(+)

Original Budget

Transfers Out

(-)

Actual Transfers

Out

(-)

Original Budget

Closing Balance

Actual YTD Closing

Balance

$ $ $ $ $ $ $ $ $

Employee Entitlement Reserve 134,308 2,900 3,540 0 2,900 0 0 137,208 140,748

Community Bus Reserve 43,005 925 1,133 0 925 0 0 43,930 45,064

Staff Housing Reserve 220,610 7,960 5,814 63,895 71,854 0 0 292,465 298,279

Office Equipment Reserve 1,468 30 39 0 30 0 0 1,498 1,536

Plant Replacement Reserve 540,312 11,600 14,240 465,000 455,600 0 0 1,016,912 1,010,153

Swimming Pool Reserve 538 10 14 20,000 20,010 0 0 20,548 20,562

Roadworks Reserve 240,121 5,200 6,329 0 5,200 0 0 245,321 251,650

Land Subdivision Reserve 50,179 1,100 1,322 0 1,100 0 0 51,279 52,602

Townscape Reserve 2,553 55 67 0 55 0 0 2,608 2,676

Medical Reserve 4,540 100 120 0 100 0 0 4,640 4,760

LGCHP Long Term Maintenance Reserve 3,767 80 99 0 80 0 0 3,847 3,947

Community Development Reserve 172 3 5 0 3 0 0 175 179

Rockview Land Reserve 4,672 100 123 0 100 0 0 4,772 4,895

Senior Citizens Units 40,487 870 1,067 0 870 0 0 41,357 42,424

Town Hall Reserve 93,113 2,001 2,454 0 2,001 0 0 95,114 97,569

Child Care Reserve 39 1 1 0 1 0 0 40 41

Bendering Tip 40,701 875 1,073 5,000 5,875 0 0 46,576 47,649

Recreation Reserve 0 0 0 20,000 20,000 0 0 20,000 20,000

1,420,588 33,810 37,440 573,895 586,704 0 0 2,028,293 2,044,732

KEY INFORMATION

0 200,000 400,000 600,000 800,000 1,000,000 1,200,000

Employee Entitlement Reserve

Staff Housing Reserve

Plant Replacement Reserve

Roadworks Reserve

Townscape Reserve

LGCHP Long Term Maintenance Reserve

Rockview Land Reserve

Town Hall Reserve

Bendering Tip

Reserve Balances

Actual YTD Closing Balance Opening Balance $


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 10

FOR THE PERIOD ENDED 30 JUNE 2019 GRANTS AND CONTRIBUTIONS

Grants and Contributions

Row Labels Original Budget YTD Budget YTD Actual Variance

Operating grants, subsidies and contributions

General Purpose Funding

Legal Fees Income 5,000 5,000 12,762 7,762

Grants Commission Grant Received - General Purpose 573,896 573,896 1,162,051 588,155

Grants Commission Grant Received- Roads 314,882 314,882 694,809 379,927

Governance

Thank a Volunteer Day Funding Income 500 500 854 354

Health

Scheme Income 179,312 179,312 160,435 (18,876)

Other Health Reimbursements Income 1,000 1,000 1,801 801

Education & Welfare

CRC Funding Income 104,052 104,052 93,259 (10,793)

Resource Centre Grant Funding 4,800 4,800 750 (4,050)

Housing

Other Housing Miscellaneous Income 500 500 1,045 545

Recreation & Culture

Regional Bicycle Network Grant Income 500 500 600 100

Other Cultural Income 4,500 4,500 6,630 2,130

Transport

Main Roads Direct Grant 95,545 95,545 155,287 59,742

Miscellaneous Income 4,000 4,000 4,076 76

Regional Bicycle Network Funding - Footpath 2,000 2,000 2,000 0

Other Property & Services

Diesel Fuel Rebate 32,000 32,000 24,600 (7,400)

Reimbursements 0 0 2,922 2,922

Reimbursements 0 0 967 967

Economic Services

Reimbursements 0 0 0 0

Operating grants, subsidies and contributions Total 1,322,487 1,322,487 2,324,907 1,002,420

Non-operating grants, subsidies and contributions

Law, Order & Public Safety

DFES Grant Income 27,687 27,687 9,548 (18,140)

Recreation & Culture

Community Donations 100 100 0 (100)

Transport

Regional Road Group 341,513 341,513 341,514 1

Roads to Recovery 112,817 112,817 171,213 58,396

WANDRAA 5,747,981 5,747,981 3,950,891 (1,797,090)

Economic Services

Reimbursements 0 0 4,645 4,645

Other Property & Services

Non-operating grants, subsidies and contributions Total 6,230,098 6,230,098 4,477,811 (1,752,287)

Grand Total 7,552,585 7,552,585 6,802,717 (749,867)



FOR THE PERIOD ENDED 30 JUNE 2019 TRUST FUND

Opening

Balance Amount AmountClosing

Balance

Description 01 Jul 2018 Received Paid 30 Jun 2019

$ $ $ $

B.C.I.T.F 0 342 (242) 100

Building Services Levy 113 802 (846) 69

Bus Ticketing 234 1,272 (1,506) (0)

Police Licensing 24,961 514,144 (534,713) 4,391

Single Units Units - Bonds 6,560 6,560

Corrigin Community Development Fund 39,518 22,415 (11,698) 50,235

Friends of the Cemetery 2,510 2,510

Edna Stevenson Educational Trust 938,537 9,287 (7,573) 940,251

Corrigin Disaster Fund 10,929 10,929

Facility Bonds 4,209 (7,524) 8,640 5,325

Building Bonds 0 0 0 0

Kidsports 2,690 0 (2,690) 0

Bendering Tip 0 16,707 0 16,707

1,030,260 557,445 (550,627) 1,037,078

Funds held at balance date over which the Shire has no control and which are not included in this statement are as

follows:

(1,000,000)

(500,000)

0

500,000

1,000,000

1,500,000

01 Jul 2018 Received Paid 30 Jun 2019

Opening Balance Amount Amount Closing Balance

Trust Fund (Year to date)



FOR THE PERIOD ENDED 30 JUNE 2019 BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

Description GL Account Description

Council

Resolution Classification

Non Cash

Adjustment

Increase in

Available

Cash

Decrease in

Available

Cash

Amended

Budget

Running

Balance

$ $ $ $Budget Adoption 46/2019 Opening Surplus 976,981

Opening Position (243,676) 733,305

03206 Interest on reserves Operating Revenue 6,840 740,145

04106 Members training Operating Expenses 5,000 745,145

04113 Members subscriptions donation Operating Expenses (8,521) 736,624

04201 Advertising Operating Expenses 5,000 741,624

07780 EWPC Business Case Operating Expenses 25,000 766,624

09251 36 Jose St Operating Revenue (5,000) 761,624

10600 Town Planning Operating Expenses (5,000) 756,624

10603 Survey Mapping and Legal Expense Operating Expenses (3,580) 753,044

11108 Town Hall Development Plan Operating Expenses 5,000 758,044

11200 Swimming Pool Wages Operating Expenses (22,000) 736,044

11304 Bullaring Gardens Operating Expenses 5,000 741,044

11301 Rose Garden Expense Operating Expenses 6,800 747,844

11322 Housing Allocation Operating Expenses (9,216) 738,628

12253 Direct Grants Operating Revenue 59,742 798,370

12216

Consultancy Services /Contributions Expense Road

Maintenance Operating Expenses 170,000 968,370

12258 Wandrra Income Operating Revenue (1,430,842) (462,472)

12218 Wandrra Expenditure Operating Expenses 1,105,539 643,067

12203 Road Maintenance Operating Expenses 165,000 808,067

12301 trade in and disposal vehicles Capital Expenses 6,721 814,788

13112 Ground Water Management Expense Operating Expenses 11,980 826,768

13605 Economic Development Consultancy Services Operating Expenses 15,000 841,768

14511 Legal Expenses Operating Expenses 12,488 854,256

14102 Private Works Expense Operating Expenses (39,000) 815,256

14154 Private Works Charges Income Operating Revenue 70,000 885,256

14553 Other Income - FBT Fines Reimbursment Operating Revenue 33,117 918,373

14527 Valuation Services Expense Operating Expenses (14,000) 904,373

12183 Babakin Corrigin Road Materials and Contracts Capital Expenses (94,878) 809,495

09185 36 Camm St Capital Expenses (10,020) 799,475

13288 Rotary Park Expense Capital Expenses 18,000 817,475

11388 CREC Capital Expense (Anti Glare) Capital Expenses (6,000) 811,475

12192 Bulyee Road Capital Expenses 100,000 911,475

07781 Doctors vehicle Capital Expenses (4,709) 906,766

12390 Cr 168 ute Capital Expenses 15,930 922,696

14582 CEO Vehicle Capital Expenses 7,055 929,75172500 Plant replacement reserve Financing 21,000 950,751

Numerous other net favourable movements in budget

review. 16,308 967,059

0

0 1,886,520 (1,896,442) 967,059


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIES


CAPITAL ACQUISITIONS (CONTINUED)

Capital Expenditure Total

Level of Completion Indicators

0%

20%

40% Percentage YTD Actual to Annual Budget

60% Expenditure over budget highlighted in red.

80%

100%

Over 100%

% of Completion Level of completion indicator, please see table at the end of this note for further detail.

Row Labels Acc/Job No. Original Budget YTD Budget YTD Actual Variance

Capital Expenditure

Land

Nil

Sub Total - Land 0 0 0

Buildings

0% DENTAL SURGERY 07783 4,000 4,000 0 4,000

133% 36 CAMM STREET 09185 30,000 30,000 40,018 (10,018)

95% ADMIN L&B UPGRADE 14580 17,500 17,500 16,641 859

3% RECREATION & EVENTS CENTRE 11388 10,000 10,000 252 9,748

93% Sub Total - Buildings 61,500 61,500 56,911 4,589

Plant & Equipment

85% EDRHS VEHICLE (4CR) 07480 40,000 40,000 33,811 6,189

110% DOCTORS VEHICLE (CR1000) 07781 45,000 45,000 49,709 (4,709)

95% TIPPER - CR23 12377 20,000 20,000 18,950 1,050

60% HILUX TIPPER 12390 40,000 40,000 24,070 15,930

80% SMALL PLANT PURCHASES 14287 29,000 29,000 23,201 5,799

88% CEO VEHICLE (1CR) 14582 60,000 60,000 52,945 7,055

87% Sub Total - Plant & Equipment 234,000 234,000 202,687 31,313

Furniture & Equipment

90% CRC EQUIPMENT, FIXTURE & FITTINGS 08283 6,000 6,000 5,413 587

90% Sub Total - Furniture & Equipment 6,000 6,000 5,413 587

Infrastructure - Roads

102% R2R-BULYEE-QUAIRADING ROAD RR008 171,213 171,213 174,233 (3,020)

107% RRG - CORRIGIN NAREMBEEN ROAD RG174 512,270 512,270 546,566 (34,296)

71% DRY WELL ROAD 12171 148,605 148,605 105,339 43,266

69% FENCE ROAD 12181 240,405 240,405 165,139 75,266

144% BABAKIN CORRIGIN ROAD 12185 220,960 220,960 317,513 (96,553)

55% BULYEE ROAD 12192 250,000 250,000 137,674 112,326

113% FOOTPATH UPGRADE 12281 80,000 80,000 90,394 (10,394)

95% Sub Total - Roads 1,623,453 1,623,453 1,536,858 86,595


Row Labels Acc/Job No. Original Budget YTD Budget YTD Actual Variance

Parks, Gardens, Recreation Facilities

101% SWIMMING POOL UPGRADE 11280 14,000 14,000 14,199 (199)

130% NETBALL COURT 11389 5,800 5,800 7,562 (1,762)

100% OVAL LIGHTING UPGRADE 11390 3,500 3,500 3,500 0

45% CREC CARPARKING 11396 4,000 4,000 1,785 2,215

99% Sub Total - Parks, Gardens, Recreation Facilities 27,300 27,300 27,046 254

Sewerage

Nil

Sub Total - Sewerage 0 0 0 0

Other Infrastructure

88% WALTON STREET TOILETS 10780 12,000 12,000 10,538 1,462

39% ROTARY PARK TOILETS 13288 33,000 33,000 12,890 20,110

113% TRANSFER STATION 10180 2,600 2,600 2,928 (328)

52% WATER STORAGE 13783 5,000 5,000 2,590 2,410

0% NICHE WALL UPGRADE 10785 9,500 9,500 0 9,500

47% Sub Total - Urban Infrastructure 62,100 62,100 28,946 33,154

92% Total 2,014,353 2,014,353 1,857,860 156,493


SHIRE OF CORRIGIN

LOCAL HERITAGE SURVEY 2019

Heritage Intelligence (WA)

Laura Gray

NOVEMBER 2018

CORRIGIN LOCAL HERITAGE SURVEY 2019

1

Contents

Introduction 2

Criteria for significance 3

Levels of significance 4

Gradings 5

Heritage List 7

Grade A Places 7

Grade B Places 8

Grade C places 10

Aboriginal Heritage 16

Conclusion 16

References 16

Appendix 16

1 Place Records

2 Corrigin Main Street Retail Precinct: Development Guidelines

3 Research opportunities


2

INTRODUCTION

The review of the Municipal Inventory of Heritage Places is a requirement of the Heritage Act (1990)

and subsequently Heritage Act 2018.

The assessment criteria detailed in the State Heritage Office’s guidelines entitled Criteria for the

assessment of local heritage places and areas as recommended in State Planning Policy 3.5 Historic

Heritage Conservation, has been the primary guiding document for the Heritage Inventory review for

the Shire of Corrigin.

The review commenced with a Shire formed Community Working Group meeting, photographing

heritage places around town, and the Shire scanning the hard copy of the 1997 heritage inventory as

no digital version are compliant with current technology. The Shire of Corrigin distributed the

scanned version to the Community Working Group for comment by the members. Discussions

raised the issue of gradings of significance and the implications of a Grade B and Local Planning

Policy (LPP) provisions that could impact the property owners. In the economic climate, it was

determined that any imposts upon businesses and property owners would be considered

inappropriate. The 1997 Heritage Inventory listed 6 places on the Heritage List (LPP provisions),

and another 3 places are already on the State Register of Heritage Places with more serious

implications and high level of heritage recognition.

The Shire of Corrigin’s 1997 Municipal Inventory of Heritage Places listed 197 places and sites in

five categories.

This review references the 1997 Heritage Inventory with no further specific historical research taking

place.

Every accessible place listed in the 1997 inventory has been reviewed, including taking photographs

of most places that can be viewed from public spaces. Places that were not visible from the public

space and/or required entry to private property, and some more regional places have not been

photographed at this time. All places have been assessed against the relevant criteria with the

information available.

The review includes the 1997 reference numbers on the place records.

Inventory Review 2018 recommends that the former Category 2 places still retain the recognition of

their high level of heritage significance, however, as Grade B places will not be included in the Shire

of Corrigin’s Heritage List, that means there are no statutory constraints. Grade A is the State

Register places, and will remain as the only places with any statutory implications.

The considerable number of sites have been integrated into the entire inventory as Grade B or C

with no implications other than the opportunity to record the place prior to development or demise,

and in the case of a site, recognise and interpret, as a recognition of their cultural heritage

significance.

The Heritage Inventory review 2018 comprises the following places with only Grade A forming the

Heritage List.


3

CRITERIA for SIGNIFICANCE

Every place previously listed in the original 1997 Heritage inventory has been assessed within the State

Heritage Office’s guidelines; Criteria for the assessment of local heritage places and areas. The four criteria

for the assessment are summarised hereunder:

Assessment of significance

Aesthetic value*

Criterion 1 It is significant in exhibiting particular aesthetic characteristic.

Historic value

Criterion 2 It is significant in the evolution or pattern of the history of the local district.

Research value

Criterion 3A: It has demonstrable potential to yield information that will contribute to an

understanding of the natural or cultural history of the local district.

Criterion 3B: It is significant in demonstrating a high degree of technical innovation or

achievement.

Social value

Criterion 4 It is significant through association with a community or cultural group in

Western Australia for social, cultural, education or spiritual reasons.

Degree of significance

Rarity

Criterion 5 It demonstrates rare, uncommon or endangered aspects of the cultural heritage

of the local district.

Representativeness

Criterion 6 It is significant in demonstrating the characteristics of a class of cultural places

or environments in the local district.

Condition refers to the current state of the place in relation to each of the values for which

the place has been assessed. Condition reflects the cumulative effects of management and

environmental effects.

Integrity is a measure of the likely long-term viability or sustainability of the values

identified, or the ability of the place to restore itself or be restored, and the time frame for

any restorative process.

Authenticity refers to the extent to which the fabric is in its original state.

* For consistency, all references to architectural style are taken from Apperly, R., Irving, R., Reynolds, P.

A Pictorial Guide to Identifying Australian Architecture. Styles and Terms from 1788 to the Present, Angus and Robertson, North Ryde, 2002.


4

LEVELS OF SIGNIFICANCE

For each place deemed to be of heritage value, a level of significance and consequent grading is

applied.

The following table from the State Heritage Office’s Criteria for the assessment of local heritage

places and areas illustrates the details, and the amendments to facilitate the draft proposed gradings

are listed against them.

In line with State Heritage Office guidelines, Grade B places are usually recommended to be

included in the Local Government’s Heritage List to provide a level of management through Local

Planning Schemes. However, the Shire of Corrigin prefers to have no implications for their places

that have been assessed as Grade B.

Each place was graded on the basis of the following levels of significance:

LEVEL OF SIGNIFICANCE DESCRIPTION DESIRED OUTCOME

GRADE A

Exceptional

significance

Essential to the heritage

of the locality. Rare or

outstanding example.

HERITAGE LIST

Register of Heritage Places (existing)

The place should be retained and conserved.

Any alterations or extensions should reinforce the significance of the place, and be in accordance with a Conservation Plan (if one exists for the place).

GRADE B

Considerable

significance

Very important to the

heritage of the locality.

High degree of integrity/

authenticity.

NO STATUTORY CONSTRAINTS

Conservation of the place is highly desirable.

Any alterations or extensions should reinforce the

significance of the place.

GRADE C

Some/Little

significance

Contributes to the heritage of the locality. Has some altered or modified elements, not necessarily detracting from the overall significance of the item.

NO STATUTORY CONSTRAINTS

Conservation of the place is desirable.

Any alterations or extensions should reinforce the significance of the place, and original fabric should be retained wherever feasible.

Interpret the site, ruin or archaeological remnants


5

GRADINGS

Further to State Heritage Office’s Criteria for the assessment of local heritage places and areas

(Appendix 1), an important part of the recognition and understanding of cultural heritage significance

of a place, is that some guidance is provided to the owners, managers and statutory authority, to

respond to that assessed significance.

Grades have been determined relevant to the assessed level of significance for each place.

Implications for each recommendation are also summarised.

Grade A A place of exceptional cultural heritage significance to Shire of Corrigin and the

state of Western Australia, that is either in the Heritage Council of Western

Australia’s Register of Heritage Places, or worthy of consideration for entry into

the Register.

A place worthy of recognition and protection through provisions of the Shire of

Corrigin’s Town Planning Scheme.

Planning application needs to be submitted to Shire of Corrigin for any proposed

development.

The development application needs to be submitted to State Heritage Office

(SHO) for approval for any proposed development, and Shire of Corrigin cannot

approve contrary to SHO recommendation.

Recommend: Maximum encouragement to owners to retain and conserve the

place. Full consultation with property owner prior to making the recommendation.

IMPLICATIONS of REGISTRATION:

A Memorial is lodged on the Certificate of Title of the Registered place under the

provisions of the Heritage Act (1990).

By virtue of the Heritage Act (1990), the owner is bound to conserve the place.

ALL development (including demolition) MUST be referred to State Heritage Office

for consideration PRIOR to undertaking any works.

The Shire of Corrigin cannot approve anything contrary to State Heritage Office

recommendations.

Private owners of Registered places qualify for the State Heritage Office’s

Heritage Grants Funding. A Conservation Management Plan or Conservation

Management Strategy is a pre-requisite for conservation works funding

assistance from the State Heritage Office.

Local Government, churches and community (not-for-profit) owners qualify for

Lotterywest conservation funding. It is funded loosely on a $ for $ basis, although

‘inkind’ contributions are encouraged. Benefit to the community is a significant

factor in assessment for funding. A Conservation Management Plan or

Conservation Management Strategy is a pre-requisite for conservation works

funding, and can also be funded.

Local Government owned Registered places qualify to claim for $10,000 per

annum ‘Disability allowance’ through the Grants Commission. Up to a maximum

of $50,000 is allowed for 5 buildings or more.


6

Grade B A place of considerable cultural heritage significance to Shire of Corrigin that is

worthy of recognition and protection through local planning policy.

Recommend:

It is NOT recommended for inclusion in the Heritage List

Retain and conserve the place. Undertake photo record of the place prior to any

development.

IMPLICATIONS:

Private owners do not qualify for any funding.


Lotterywest conservation funding. It is funded loosely on a $ for $ basis, although

‘inkind’ contributions are encouraged. Benefit to the community is a significant

factor in assessment for funding. A Conservation Management Plan or

Conservation Management Strategy is usually a pre-requisite for conservation

works funding, and may also be funded on same basis as works funding

assistance.

Grade C A place (including a site with no built remains) of some cultural heritage

significance to Shire of Corrigin.

No constraints.

Recommend: Encourage retention of the place, or where there are ruins,

archaeological findings or no built remains: Interpret the place.

IMPLICATIONS:

If a planning application is submitted to the Shire of Corrigin for approval, if

approved a condition of development will require documentation and a

photographic record of the place prior to any development or if retention is not

possible.

There are no statutory requirements pertaining to heritage issues.

Private owners do not qualify for any funding.


Lotterywest conservation funding, although at a lower priority. It is funded loosely

on a $ for $ basis, although ‘inkind’ contributions are encouraged. Benefit to the

community is a significant factor in assessment for funding. A Conservation

Management Plan or Conservation Management Strategy is usually a pre-

requisite for conservation works funding, and may also be funded on same basis

as works funding assistance.


7

HERITAGE LIST

The Heritage List for the Shire of Corrigin will comprise only Grade A places.

Three places that are State Registered and that are of a high level of significance to the Shire of

Corrigin will form the Heritage List.

GRADE A PLACES: Register of Heritage Places

Corrigin Town Hall Goyder Street

Corrigin Road Board Offices (fmr) Goyder Street

Railway Water tower & tank Connolly Parade


8

GRADE B PLACES

In line with State Heritage Office guidelines, Grade B places are usually recommended to be

included in the Local Government’s Heritage List.

The Shire of Corrigin prefers to have no implications for places that have been assessed as Grade B

and for them to be excluded from the Heritage List or any implications pertaining to Local Planning

Policies.

Two precincts, and 4 places have been recommended as Grade B places. One of the precincts;

Corrigin Main Street Retail Precinct, has non-statutory guidance by way of Development Guidelines

(Appendix 2) that have been prepared to assist the Shire of Corrigin and the property owners in

guiding the future development and conservation of that precinct and the places within it, as a matter

of choice and encouragement rather than by any policy implications.

Corrigin Main Street Retail Precinct Campbell Street

Corrigin Railway Precinct Connolly Parade/Walton Street

George Holdaway’s Shop (fmr) 30 Goyder Street

St Mathews Anglican Church & hall Lynch Street cnr Jose Street

National Bank and residence 27 Walton Street

Road Board Hall (fmr) Walton Street

Corrigin Main Street Retail Precinct

South side

CWA Rest Rooms 2 Campbell Street

Corrigin Pharmacy 4 Campbell Street

Co-op building 6-18 Campbell Street

Shops Campbell Street cnr Goyder Street

Newsagent Campbell Street

3 Shops (fmr Pharmacy) Campbell Street

Coades Store (fmr) Campbell Street cnr Walton Street

North side

Bank of NSW (fmr) & residence Campbell Street cnr Lynch

BonTon tearooms SITE Campbell Street

Hardware store Campbell Street cnr Goyder Street

Forbes Butchers (fmr) Campbell Street cnr Goyder Street

Shop Campbell Street

3 shops Campbell Street

Corrigin Hotel Walton Street cnr Campbell Street


9

Corrigin Railway Precinct Connolly Parade/Walton Street

*Railway water tank Connolly Parade

Goods shed Connolly Parade

Ramp & crane Connolly Parade

Railway station Walton Street

SITES:

Railway turntable

Workers houses

Baltic camps

Sales yards

CBH bin

Railway dam: 3.5 km southwest of town


10

GRADE C PLACES

Corrigin Cemetery Adams Street

SITE: Corrigin Rifle Range Brookton Highway

SITE: Corrigin Airfield Brookton Highway

Dog Cemetery Brookton Highway

Railway house 11 Crossland St

Swithenbanks House (Shell Co house) 15 Crossland St

Corrigin Golf Club Dry Well Road

Corrigin Club 23 Goyder Street

St John Memorial Uniting Church 27 Goyder Street

Roger’s House 1 Hill Street cnr Kirkwood

Police House (fmr) 21 Hill Street

Channons Place Hill Street

Corrigin Tennis club Kirkwood Street

Corrigin Swimming Pool Kirkwood Street

Ag Bank Inspectors House (fmr) 19 Kirkwood Street

Masonic Hall 25 Kirkwood Street

7th Day Adventist Church Kirkwood Street

Catholic School & AMDC Presentation Convent (fmr) Kirkwood Street

Corrigin District Hospital Kirkwood Street

Corrigin Pioneer Museum Kunjin Street cnr Kirkwood Street

Windmill Motel Kunjin Street

Roadhouse 8 Kunjin Street

SITE: Brickworks Kunjin Street

O’Shea Place Precinct Larke Crescent

SITE: Corrigin Drive-in Larke Crescent

Wogerlin House Lynch Street

Co-op Managers house (fmr) 10 Lynch Street

Shire of Corrigin Administration Office Lynch Street

Infant Health Clinic (fmr) Lynch Street

Corrigin kindergarten (fmr) 42 Lynch Street

Corrigin District High School 53 Lynch Street

St Theresa’s Catholic Church & Presbytery Lynch Street

RSL War Memorial McAndrew Avenue

St John Ambulance Sub Station McAndrew Avenue

Doctors surgery (fmr) 5 Murphy Street


11

SITE: Jack Lindsay’s Blacksmith Walton Street

Hill Bros Road & Field Services (fmr) 5 Walton Street

General Motors Agency (fmr) 7 Walton Street

Woolbrokers (fmr) 9 Walton Street

Tearooms (fmr) 3 Shops 11-13 Walton Street

St John Ambulance (fmr) Walton Street

Bowling Club Walton Street

SITE: Lawton Gardens Walton Street

Post Office 31 Walton Street

Post office residence (fmr) 29 Walton Street

Police Station complex Walton Street (nr Davies)

Stationmasters House (fmr) 49 Walton Street cnr Davies St

Crawford’s House (fmr) 53 Walton Street

Caleys House (fmr) 55 Walton Street


12

GRADE C Out-of-town places

The out-of-town places are listed in their town/district areas in Alphabetical order.

ADAMSVALE

Site: telephone exchange: Adamsvale Farm

Site: Glenmore Govt Dam

Site: Glenmore Well

Site: Glenmore School see school sites

Site: Hillside School see school sites

BILBARIN

Town

Bilbarin Hall

Bilbarin School house (fmr)

Site: Bilbarin School see school sites

Site: Waltons’s School see school sites

Site: Bilbarin General Store and Post Office

Site: Bilbarin Tearooms

Site: Wogerlin Police Station

Site: Blacksmith

Site; Recreation reserve

Site: Football oval

Site: Railway reserve and wheat bin

Site: Marshall’s house

District

Site: Government Dam

Clapps Farm

Petersen Homestead

Wanderin (Gate Pines)

SITE: Ahear’s grave

SITE: Lohoar’s dairy

SITE: Sandalwood cutters tracks


13

BULLARING

Bullaring Hall, Community centre & CWA

Site: Seimons General Store

Railway siding/wheat bins

Shearer’s Quarters

Site: Bullaring School see school sites

Site: Bullaring School house (fmr)

Site: Dorothy Martin Garden

Site: GW Seimons farm

Site: golf course

Site: Langford’s Gate School see school sites

Site: Gate 69 School see school sites

Whittington’s Govt dam

Site: Sewell Rock soak

Wattle Grove, Stretton

Site: Stretton Siding

BULYEE

Bulyee Hall and tennis courts

Site: Bulyee School see school sites

Site: store

Site: well & mill

Site: North Bulyee School- see school sites

EAST CORRIGIN

Rock View Homestead

Site: Lakes Well

Site: Ochilton Homestead

Site: McAndrews Soak

Mayland

Yowing Springs (WS Kirkwood)

Carpe Diem: Homestead, race house track, salt deposits

Site: Donakin Well

Site: Nambadilling phone exchange- see Telephone exchanges

Site: Nambadilling School - see school sites


14

GORGE ROCK

Gorge Rock Swimming Pool

Site: Gorge Rock Hall

Site Gorge Rock recreation & show grounds

Site: Gorge Rock Amphitheatre

Gnerkadilling (Crossland Homestead)

Site: Gorge Rock School- see school sites

Site: Gorge Rock Phone Exchange (Downing’s) - see Telephone exchanges

Ellick (child) Grave, Downing property

KUNJIN

Site: 1st Roads Board Building

Site: Kunjin Church Hall

Site: Kunjin School see school sites

Site: Kunjin phone exchange- see Telephone exchanges

Site: Kunjin Well

Site: Coongan Downs

KURRENKUTTEN

Site: Alec Dunn’s water distiller

Site: Kurrenkutten Lake

Site: Kurrenkutten reserve (Hall & cricket pitch)

Site: Kurrenkutten phone exchange- see Telephone exchanges

Site: Kurrenkutten South School (South Korrelocking- see school sites

Site Kurrenkutten Government Dam

Site: Pine Hill School- see school sites

Site: Wanganui

Site: Madill’s Golf Course

Site: rabbit proof fence gates

Site: Windy Hill Ridge Well

LOMOS


15

Site: Lomos Hall and Tennis courts

Site: Lomos Store

Site: Lomos School see school sites

Site: Lomos Siding see sidings

Site: Lomos phone exchange- see Telephone exchanges

Site: Lomos Horse race track

Site: Lomos Football oval

Site: Lomos Dam & hand pump

Prices Farm

WOGERLIN

Crofters Cottage ruins

Site: Wogerlin well/eucalyptus still

Site: sportsground

Site: baby’s grave


16

ABORIGINAL HERITAGE

The Heritage Inventory under the requirements of the Heritage Act (1990) is relevant to places of

Aboriginal significance of the post-contact period only.

The Department of Aboriginal Affairs (DAA) oversees an “Aboriginal Sites Database” and works with

Aboriginal people to protect their culture ant to protect and manage places and objects of

significance to Aboriginal heritage.

CONCLUSION

The 2018 review of the Shire of Corrigin ’s Heritage Inventory further reiterates the considerable

significance of the rich heritage and history of the Corrigin town and region, and provides strategic

guidance to conserve those places of assessed as having a high level of cultural significance, on the

Heritage List.

REFERENCES

Shire of Corrigin Municipal Inventory of Heritage Places 1997.

State Heritage Office: assessment documentation.

State Heritage Office: Criteria for the assessment of local heritage places and areas.

APPENDICES

1. Place records

2. Corrigin Main Street Retail Precinct Development Guidelines

3. Further research

CORRIGIN MAIN STREET RETAIL PRECINCT

Development Guidelines

Heritage Intelligence (WA)

Laura Gray Heritage & Conservation Consultant for

Shire of Corrigin

November 2018


CORRIGIN MAIN STREET RETAIL PRECINCT 1

Introduction

Corrigin’s Main Street Retail Precinct is a place that has special qualities and it is important to retain and

enhance those qualities as the town develops through time. Corrigin still has much of the character of its

early settlement, and retains a significant legacy of buildings of historic and architectural value.

These guidelines identifiy the important qualities of Corrigin’s Main Street Retail Precinct and are

intended to assist property owners and the Shire of Corrigin to achieve good development outcomes in

an important heritage context.

The Statement of Significance of the Corrigin Main Street Retail Precinct states as follows:

Corrigin Main Street Retail Precinct comprising predominantly single storey commercial

buildings on both sides of two blocks of Campbell Street, form an almost uninterrupted

continuum along both sides between Walton and Lynch Streets, presenting an architecturally

diverse collection of places of varying degrees of significance, has cultural significance as a

whole for the following reasons:

it physically reflects broad social and economic changes from the development of the

town after the railway in 1914, and has the potential to contribute significantly to an

understanding of the development of Corrigin;

the cumulative effect of the scale, massing, texture, materials, colour and detail of

individual buildings and their sites provide aesthetic characteristics which have formed

in distinctive periods from the early town establishment to the latter decades, clearly

demonstrating the aesthetics of those periods;

the collective and individual landmark qualities of the buildings, and its distinctive

streetscape;

the continuity of commercial functions which operate without detracting from the overall

integrity of the precinct and which contribute substantially to the character of the area;

and,

the contribution to the Corrigin community’s sense of place through its social, retail and

commercial associations with generations of the community.



Objectives of the Development Guidelines

Corrigin’s Main Street Retail Precinct is regarded as a special cultural environment that informs of a

history of Corrigin’s. Campbell Street’s collective and individual buildings within a continuity of

commercial and retail functions contribute substantially to the significant heritage character of central

Corrigin.

The Development Guidelines will

Encourage the conservation and protection of the cultural heritage significance of the Corrigin’s

Main Street Retail Precinct;

Ensure that that new buildings, alterations and additions can be accommodated within the

Precinct without adversely affecting the Precinct’s significance; and

Encourage the retention of original form, fabric and functions of the heritage places; and,

Provide improved guidance to landowners and the community about the expectations and

planning processes for development within the Precinct.

The Development Guidelines should be implemented to the satisfaction of the Shire of Corrigin.

Places that are valued for their historic character convey a sense of continuity with the past. All built

environments have their own special character and Corrigin’s Main Street Retail Precinct is defined by

the consistent scale, form and fabric of the commercial and retail buildings dating from c.1914.

Historic character can be devalued and compromised by unsympathetic or non-responsive new

development, including additions to existing buildings. Placing new buildings and additions in an historic

context requires careful analysis to identify the important elements of the overall heritage character that

must be respected.

Character is influenced by a number of contributing factors including:

• distinctive landscape elements

• date and style of buildings

• scale and form of buildings

• building setbacks

• materials, building techniques and details

• the use mix and activities

Developments that usually appear most out of character share similar design attributes. This includes

buildings that are too large in scale, both height and mass, or lack sufficient surface articulation, and/or

are presented in strong and/or garish colours that are incongruous with their surroundings. It is these

characteristics that should be discouraged in future developments.

Character is also shaped by the relationship between the proportion of solid to void in walls, or the

amount of window contained by a wall, together with the play of light, shadows, and the proportion of

openings in walls.



The following headings discuss the design criteria that make up character.

The five principle design criteria are:

Scale or Size

Form

Siting

Materials and colours

Detailing

All new development should reinforce existing historical character where a particular character can be

readily established and is clearly of a desirable form.

Some important general principles guide development in a heritage town and the aim of these

guidelines is to protect the town’s important features and ensure that change and development is

managed in a way that enhances and reinforces its historic character.

Corrigin’s Main Street Retail Precinct reflects the image of a traditional country town, with its main street

of commercial and retail buildings surrounded by mainly residential uses to the north and commercial

and light industrial to the south. Buildings within Corrigin’s Main Street Retail Precinct are set squarely

on their lots with front and side setbacks that mirror the scale of the street.

The Australia ICOMOS Burra Charter outlines a number of principles including:

Conservation requires the retention of an appropriate visual setting and other relationships that

contribute to the cultural significance of the place. New construction, demolition, intrusions, or other

changes which would adversely affect the setting or relationships are not appropriate.

Most of the Precinct buildings make a positive contribution to the town’s character, even though

individually many do not have high intrinsic value. Some of the buildings have been altered and adapted

in a variety of ways, but contribute by their relation to the existing pattern, scale and form. Most

buildings experience some change over time, and that change may also be relevant to the history of a

place and the story it has to tell.



Demolition

Many of the buildings in the Precinct are capable of restoration and adaptation. Demolition

should only be considered as the last resort with respect to any heritage place.

Demolition of a local heritage place should be avoided wherever possible, although there will be

circumstances where demolition is justified. The onus rests with the applicant to provide a clear

justification for it.

Demolition approval should not be expected simply because redevelopment is a more attractive

economic proposition, or because a building has been neglected. Consideration of a demolition

proposal will be based upon the significance of the building or place; the feasibility of restoring

or adapting it, or incorporating it into new development; the extent to which the community

would benefit from the proposed redevelopment; as well as the planning policies relating to the

demolition of heritage places in Corrigin’s Main Street Retail Precinct.

The loss of each heritage building impacts on the significance and character of the town as a

whole in a negative way.

Additions/alterations

Most heritage places in Corrigin’s Main Street Retail Precinct are capable of accepting additions

at the rear, without having a negative impact on the street-front character. The guiding principle

for additions is to ensure that they do not visually intrude on the existing building or the street

context and that they are in sympathy with the character of the existing property. Additions

should be distinguishable from the original building, and the distinction may be subtle if desired.

New Buildings

New buildings have the capacity to contribute to the streetscape and to complement the existing

heritage context. Any new buildings in the Precinct should respect their historic context, and

respond to the existing character, scale, form, siting, material and colours.

New buildings shall not be direct copies of heritage buildings and should be visually

distinguishable from them. It is important to distinguish between heritage and new places so that

heritage values are not diminished by replication but should respect their scale, form and

proportions. It should not dominate the streetscape. The distinction may be either subtle, or

could be a marked contrast.

The subtle distinction method uses the patterns and proportions of the original building and

either uses more modern materials, a distinction in detailing or creates a neutral space, such as

a link building.

The marked distinction method involves using contemporary design and respecting the existing

building qualities, proportions, scale and the like.

Development in Campbell Street has traditionally been located on the front property line,

resulting in an almost continuous built façade along the footpath. This is an important and

distinctive characteristic of the Precinct that should be protected.



Scale

The scale of a building is its size in relation to its context. The resulting development

proposal should look as if it belongs to the area in terms of scale. Scale is one of the

prime determinants of an area’s character, and if scale is not correctly determined, there

is little prospect of ameliorating the negative impact of developments that are out of

scale.

All new development – both new buildings and additions to existing buildings – shall

respect the predominant scale (height, bulk, density and general pattern) that is

characteristic of the context and should not have an adverse visual impact on it.

New buildings that need to be larger than the buildings in their surroundings can be

reduced in scale by breaking up long walls into bays, by the arrangement of openings

and fragmenting roof forms, as appropriate.

Siting

Another critical factor that influences character is building siting in relation to

boundaries, particularly front boundaries. Maintaining the predominant setbacks in the

streetscape can readily reinforce siting aspects of character in that streetscape. This

applies to both front and side setbacks.

Importantly, retail buildings in Corrigin’s Main Street Retail Precinct are set parallel to

the street, and oriented to the street frontage; in other words the principal elevation of

the building, including the entrance, faces the street. New commercial buildings should

be oriented in the same manner as those in the context.

Form

The pattern of arrangement and size of buildings in the Precinct is an important part of

its character.

The street layout and subdivision pattern provide a strong influence in scale by street

and block widths. New buildings shall, in each instance, be appropriate to the immediate

surroundings.

The traditional pattern and rhythm of development consisting of horizontal strips of

development, broken into a vertical rhythm by the compartmentation of shops and

fenestration to individual shops, and which reflects the original subdivision pattern,

should be maintained.

Traditional retail buildings are simple and rectangular with pitched roofs usually

concealed behind parapet walls, and a simple awning over the public footpath.

Decorative pediments form a distinctive pattern. New buildings shall follow these

established forms and patterns.

Windows and doors in new buildings should not be copies of traditional styles. Where

windows are visible from the street they should be simple timber-framed or commercial

quality box aluminium framed windows with proportions reflecting traditional openings.



Design

New development should be architectural statements of their own time, should reflect

their function, and at the same time be fitting places which relate to the Corrigin’s Main

Street Retail Precinct in a positive manner and reinforce its sense of place.

Rooflines are frequently a significant part of streetscape character. New buildings and

additions should respond to and reinforce existing characteristics such as plate / wall

height, roof form, ridge lines and parapet lines and roof pitches.

Corner sites should be treated as special opportunity sites. Suitably designed “landmark

gestures” may be appropriate.

Façade

The treatment of the façade in terms of the proportions, materials, number of openings,

ratio of window to wall will also affect how a new building relates to its neighbours, and

how an addition relates to an existing building.

Large frontages must be treated in modules that are in keeping with the rhythm of the

majority of shopfronts, and shall have the effect of a small frontage character. It is

particularly important to retain this kind of rhythm in redevelopment where larger, single

use developments covering several lots may be proposed.

Monolithic buildings with blank street frontages are not acceptable. Large-scale panel

systems and sheet metal cladding will not generally achieve the scale and character

required to fit in with the context of traditional Corrigin’s Main Street Retail Precinct.

Unless exceptional circumstances can be demonstrated, a new retail development

should have an over-pavement awning/veranda to provide effective weather protection

for pedestrians. The awning should be simple in design, and should line through with

any existing awnings/verandas on adjacent buildings. Awning/verandas supported by

posts are encouraged.

For existing buildings, the reinstatement of verandas with veranda posts on the public

footpath will be encouraged, provided it can be demonstrated that such a veranda

would be consistent with the original form and design of the building, and its heritage

integrity.

Shop fronts

New shop fronts should take the form of dado below glazing, with a central or side

recessed entry, which may or may not be set in a truncated recess.

Shopfront window sills should be in the range of 450mm to 600mm from footpath level,

but may be lower where frontages are to be open to the street.

Where new development is to be located adjacent to a heritage building of significance,

the new shopfront should pay due regard to the style, scale and colouring of the

adjacent building façade.



Windows onto the street should not be tinted, reflective, painted out or rendered opaque

by advertising signage. It is important that two-way views into shops and out onto the

street are maximised, in order to increase visual interest, as well as provide greater

security through casual surveillance.

Materials

Corrigin’s Main Street Retail Precinct has a series of sets of materials related to the

main historic phases of development of the town. These materials, their textures,

colours and decorative treatments are important elements of character and significance.

The main materials are associated with the walls of buildings and their window

treatments. Roofs tend to play a less significant role as they are generally concealed or

partially concealed by parapets. New developments and additions should use

characteristic materials, textures and colours that are in use locally and in adjacent

heritage buildings. The materials may be re-interpreted in new buildings and additions.

It is not necessary, nor desirable, to copy the existing patterns in every detail. However,

using existing proportions, sizes and shapes of elements assists with developing

harmony.

Materials and colours of the surrounding buildings may be used in new buildings, or

used as a point of reference for new buildings. Modern materials are not precluded,

providing their proportions and textures and details are sympathetic with the

surrounding context and are not in sharp contrast.

Restoration

When restoring or repairing heritage places, replacement materials should match like-

with- like. Thus in conservation projects they should have timber doors and windows,

like they would have had when built. Materials that were not intended to be painted,

such as brick, should not be painted. Rendering or painting existing face brick or

damaged brickwork in older buildings will cause the brickwork to further deteriorate.

The style of a replacement veranda roof, posts and decoration should be appropriate to

the style of the building. In the absence of any documentary evidence regarding the

original veranda, a simple replacement veranda without elaborate decoration should be

used.

Replacement doors & windows should follow similar patterns to the existing context and

doors should be central to the façade or offset to one side, facing directly onto the

street. Where a door or window needs replacing it is preferable to use a copy of the

original. It is important to retain the original door or window opening.



Colours

Generally colours should respond to the original colours or a contemporary

interpretation of those colours. Sympathetic modern colours may also be acceptable.

The use of bright or garish colours in large areas visible from the street shall not be

permitted. Feature brickwork should generally not be painted over.

Lighting

Lighting from the underside of awnings and verandas is acceptable. Low key lighting to

facades from verandas and canopies is also generally acceptable.

Signage

In heritage areas such as Corrigin’s Main Street Retail Precinct, architectural and

overall setting characteristics must dominate.

It is generally understood that signage shall be attached to buildings and that signs shall

be visually subservient to the building to which they are attached. The buildings and

general streetscape must be the dominant element and signage must play a minor role.

Traffic moves at relatively low speeds through the one-way direction of Campbell Street

so signs are not required to be large to be noticed.

The community is also becoming increasingly aware of the value of heritage in the

streetscape and older signs, are rare assets that can be capitalised upon by businesses

to raise their commercial profile in a unique and highly visible manner.

Considerations of signage needs to:

permit adequate identification and business advertising

recognise that advertising signs can help to express the character of the heritage

precinct, creating an attractive daytime and evening atmosphere

limit the number, scale and positioning of advertising signs, and to ensure that

signs do not crowd the advertiser’s message;

ensure that advertising signs are in keeping with the scale and character of the

building upon which they will be attached, and do not detract from the architecture

of the building

ensure that signage is designed and located in a manner that responds to and

enhances the heritage place with which it is associated.

Generally, signs on individual buildings within the Precinct shall be discreet and shall

complement the building and area. The architectural characteristics of a building shall

always dominate.

Advertising shall be placed in locations on the building that would traditionally have

been used as advertising areas. If the building has no such locations, advertising will

usually be inappropriate.



It is not necessary to attempt to create an “historic” character in the advertising, but

modern standardised corporate advertising will not usually be appropriate in a heritage

area, as it can diminish the integrity and individuality of the area’s historic character.

Careful consideration should be given to the placement of any advertisements so as not

to detract from the design form of historic townscapes.

The following signs should not be erected in Corrigin’s Main Street Retail Precinct:

signs on any building where the structural stability is likely to be impacted by the

sign

a free-standing or portable sign in a street or a public place

pylon signs

roof signs or signs that break an historic parapet or roof line

the painting of whole building facades or parapets in bright colours – corporate or

other

fluorescent and iridescent paint colours

Signs that detract from the architectural character of the Precinct should be removed.

The Shire of Corrigin should consider the following when assessing applications for new

advertising signage

the aggregate number of signs on the building

consideration of existing signs

the dimensions and location of the sign(s)

the content and style of the sign(s)

the historic cultural values of the building or place the subject of the application

the impact of the proposed sign(s) on pedestrians and public safety

Signage Specific

Signage is to include all or some of the following, and shall be incorporated into either (i)

a single sign of not more than 600mm x 400mm in size, or (ii), a minimal number of

signs located on awnings, fascias, doors, windows or walls, or slung under verandas.

The number of signs should be restricted as follows:

maximum of two sign locations on a building with a veranda (one on the building

face and one on the veranda), and maximum of one sign location on a building

without a veranda (on the building face);

one hanging under-veranda sign per premise.

Acceptable signs include:


CORRIGIN MAIN STREET RETAIL PRECINCT

10

name and address of the premises

name of business contained within the premises

type of services, activities or products available within the premises (no commercial

brand product or third party advertising permitted)

historic signs may be repainted or conserved

Signage that respects and doesn’t cover important architectural detail on historic

buildings

painted, printed and projected signs

the maximum size of any sign located on the street front of a building will be limited

to 10% of the area of a building’s principal frontage

lettering on building signs is restricted to 300mm high

type-faces are to be with serifs on historic buildings, but may be more

contemporary on new buildings

painted signs are kept to a simple design with simple graphics. Painted signage on

historic buildings is not permitted

the siting and form of advertising on new buildings should be considered an

integral part of the building design process

Historic Signs

In situations where the Shire considers that an existing sign is of an historic nature and

contributes to the character of the streetscape, the owners will be invited to discuss with

the Shire options for the retention and conservation of the sign.

In summary, the application of these guidelines are intended to assist property owners and the Shire of

Corrigin to achieve good development outcomes in the important heritage context of Corrigin’s Main

Street Retail Precinct.

Donga to replace existing laundry and storeroom building

Bushfire Attack Level (BAL) Certificate Determined in accordance with AS 3959-2009

This Certificate has been issued by a person accredited by Fire Protection Association Australia under the Bushfire

Planning and Design (BPAD) Accreditation Scheme. The certificate details the conclusions of the full Bushfire Attack

Level Assessment Report (full report) prepared by the Accredited Practitioner.

Property Details and Description of Works

Address Details Unit no

Street no

169

Lot no

27186

Street name / Plan Reference

205552 Barber Road

Suburb

Bullaring

State

WA

Postcode

6373

Local government

area Corrigin

Main BCA class of

the building Class 1a

Use(s) of the

building Detached laundry and sleep out

Description of the

building or works Relocated donga

Determination of Highest Bushfire Attack Level

AS 3959 Assessment Procedure

Vegetation Classification Effective

Slope Separation

Distance BAL

Method 1 Class B Woodland Upslope 40m BAL – 12.5

BPAD Accredited Practitioner Details

Name Geoffrey Lush - BPAD27682

Authorised Practitioner Stamp

Company Details Lush Fire & Planning 3 Paterson Road Pinjarra WA 6208 0418954873 [email protected]

I hereby certify that I have undertaken the assessment of the above site and determined the Bushfire Attack Level stated above in accordance with the requirements of AS 3959-2009 (Incorporating Amendments 1, 2 and 3).

Reliance on the assessment and determination of the Bushfire Attack Level contained in this certificate should not extend beyond a period of 12 months from the date of issue of the certificate. If this certificate was issued more than 12 months ago, it is recommended that the validity of the determination be confirmed with

the Accredited Practitioner and where required an updated certificate issued.

Bushfire Attack Level Assessment Report

Prepared by a BPAD Accredited Practitioner

AS 3959 BAL Assessment Report This report has been prepared by an Accredited BPAD Practitioner using the Simplified Procedure (Method 1) as

detailed in Section 2 of AS 3959 – 2009 (Incorporating Amendment Nos 1, 2 and 3). FPA Australia makes no warranties

as to the accuracy of the information provided in the report. All enquiries related to the information and conclusions

presented in this report must be made to the BPAD Accredited Practitioner.

Property Details and Description of Works

Address Details Unit no

Street no

169

Lot no

27186

Plan Reference

205552

Street Name

Barber Road

Suburb

Bullaring

State

WA

Postcode

6373

Local government

area Corrigin

Main BCA class of

the building Class 1a

Use(s) of the

building Detached laundry and sleep out

Description of the

building or works Relocated donga

Report Details

Report / Job Number 19-008

Report Version

A Assessment Date

11 February 2019 Report Date

14 February 2019

BPAD Accredited Practitioner Details

Name Geoffrey Lush

Authorised Practitioner Stamp

Company Details

3 Paterson Rd Pinjarra WA 6208 0418954873 [email protected]

Reliance on the assessment and determination of the Bushfire Attack Level contained in this report should not extend beyond a period of 12 months from the date of issue of the report. If this report was issued more than 12 months ago, it is recommended that the validity of the determination be confirmed with the Accredited Practitioner and where required an updated report issued.

P a g e | 2

BAL Assessment Report

Site Assessment & Site Plans

The assessment of this site / development was undertaken on Click here to enter a date. by a BPAD Accredited

Practitioner for the purpose of determining the Bushfire Attack Level in accordance with AS 3959 - 2009 Simplified

Procedure (Method 1).

Figure 1 Site Assessment Plan

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Figure 2 Photograph Locations

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Vegetation Classification

All vegetation within 100m of the site / proposed development was classified in accordance with Clause 2.2.3 of AS 3959-2009.

Each distinguishable vegetation plot with the potential to determine the Bushfire Attack Level is identified below.

Photo ID: 1 Plot: 1

Vegetation Classification or Exclusion Clause

Class B Woodland - Woodland B-05

Description / Justification for Classification

Eucalypts to 20m height with less than 30% foliage coverage generally as a windbreak with additional adjacent trees. No understorey and low surface fuel load of less than 15 tph.

Photo ID: 2 Plot: 1





Photo ID: 3 Plot: 2


Excludable - 2.2.3.2(c) Multi Areas < 0.25Ha


Small group of trees within house paddock area less than 0.25ha and 20m from the development site. Can also be considered as part of Plot 3 potentially being managed land.

P a g e | 5


Photo ID: 4 Plot: 3


Excludable - 2.2.3.2(f) Low Threat Vegetation


Managed garden surrounding the existing dwelling and development site.

Photo ID: 5 Plot: 3




House paddock and general farm yard area surrounding the house includes access tracks, outbuildings, gravel or short mown grass and very low fuel loads.

Photo ID: 6 Plot: 3




House paddock and general farm yard area surrounding the house includes access tracks, outbuildings, gravel or short mown grass and very low fuel loads.

P a g e | 6


Photo ID: 7 Plot: 4





Photo ID: 8 Plot: 4





Photo ID: 9 Plot: 5


Class G Grassland – Tussock grassland G-22


Harvested cropping area also potentially used for grazing.

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Relevant Fire Danger Index

The fire danger index for this site has been determined in accordance with Table 2.1 or otherwise determined in

accordance with a jurisdictional variation applicable to the site.

Fire Danger Index

FDI 40 Table 2.4.5

FDI 50 Table 2.4.4

FDI 80 Table 2.4.3

FDI 100 Table 2.4.2

Potential Bushfire Impacts

The potential bushfire impact to the site / proposed development from each of the identified vegetation plots are

identified below.

Plot Vegetation Classification Effective Slope Separation (m) BAL

1 Class B Woodland Upslope 40m BAL – 12.5

2 Excludable – Clause 2.2.3.2(c) Flat 20m BAL – LOW

3 Excludable – Clause 2.2.3.2(f) N/A N/A BAL – LOW

4 Class B Woodland 1.5 Deg 45m BAL – 12.5

5 Class G Grassland Flat/Upslope 55m BAL – LOW Table 1: BAL Analysis

Determined Bushfire Attack Level (BAL)

The Determined Bushfire Attack Level (highest BAL) for the site / proposed development has been determined in

accordance with clause 2.2.6 of AS 3959-2009 using the above analysis.

Determined Bushfire Attack Level BAL – 12.5

P a g e | 8


Appendix 1: Plans and Drawings

Plans and drawings relied on to determine the bushfire attack level

Drawing / Plan Description

Job Number Revision Date of Revision

P a g e | 9


Appendix 2: Additional Information / Advisory Notes

EXPLANATORY NOTES - The following are advisory notes only. A Bushfire Attack Level (BAL) Assessment is a means of measuring the severity of a buildings potential exposure ember attack, radiant heat and direct flame contact in a bushfire event, and thereby determining the construction measures required for the dwelling. The methodology used for the determination of the BAL rating and the subsequent building construction standards, are directly referenced from Australian Standard AS3959 Construction of Buildings in Bushfire Prone Areas. The BAL rating is determined through the identification and assessment of the following parameters:

❖ Fire Danger Index (FDI) rating; assumed to be FDI – 80 for Western Australia;

❖ All classified vegetation within 100m of the subject building;

❖ Separation distance between the building and the classified vegetation source/s; and

❖ Slope of the land under the classified vegetation.

❖ AS3959:2009 has six (6) levels of BAL, based on the radiant heat flux exposure to the building, and also identifies the relevant sections for building construction as detailed below.

The land within the prescribed BAL Setback is to be maintained as an Asset Protection Zone which should be managed as follows:

➢ Fences: within the APZ are constructed from non-combustible materials (e.g. iron, brick, limestone, metal post and wire). It is recommended that solid or slatted non-combustible perimeter fences are used.

➢ Objects: within 10 metres of a building, combustible objects must not be located close to the vulnerable parts of the building i.e. windows and doors.

➢ Fine Fuel load: combustible dead vegetation matter less than 6 millimetres in thickness reduced to and maintained at an average of two tonnes per hectare.

➢ Trees (> 5 metres in height): trunks at maturity should be a minimum distance of 6 metres from all elevations of the building, branches at maturity should not touch or overhang the building, lower branches should be

Bushfire Attack Level (BAL)

Classified vegetation within 100m of the site and heat flux exposure thresholds

Description of predicted bushfire attack and levels of exposure

AS3959 Construction Section

BAL-LOW See clause 2.2.3.2 There is insufficient risk to warrant any specific construction requirements.

4

BAL-12.5 ≤ 12.5kW/m2 Ember attack 3 & 5

BAL-19 > 12.5kW/m2 to ≤ 19kW/m2 Increasing levels of ember attack and burning debris ignited by wind borne embers together with increasing heat flux.

3 & 6

BAL-29 > 19kW/m2 to ≤ 29kW/m2 Increasing levels of ember attack and burning debris ignited by wind borne embers together with increasing heat flux.

3 & 7

BAL-40 > 29kW/m2 to ≤ 40kW/m2 Increasing levels of ember attack and burning debris ignited by wind borne embers together with increasing heat flux with the increased likelihood of exposure to flames.

3 & 8

BAL-FZ > 40kW/m2 Direct exposure to flames from fire front in addition to heat flux and ember attack.

3 & 9

P a g e | 10


removed to a height of 2 metres above the ground and or surface vegetation, canopy cover should be less than 15% with tree canopies at maturity well spread to at least 5 metres apart as to not form a continuous canopy.

➢ Shrubs (0.5 metres to 5 metres in height): should not be located under trees or within 3 metres of buildings, should not be planted in clumps greater than 5m2 in area, clumps of shrubs should be separated from each other and any exposed window or door by at least 10 metres. Shrubs greater than 5 metres in height are to be treated as trees.

➢ Ground covers (<0.5 metres in height): can be planted under trees but must be properly maintained to remove dead plant material and any parts within 2 metres of a structure, but 3 metres from windows or doors if greater than 100 millimetres in height. Ground covers greater than 0.5 metres in height are to be treated as shrubs.

➢ Grass: should be managed to maintain a height of 100 millimetres or less. The applicable BAL construction measures do not guarantee that a building will survive a bushfire event on every occasion. This is substantially due to the degree of vegetation management, the unpredictable nature and behaviour of fire and extreme weather conditions. The construction standards are only part of an overall approach to bushfire protection that landowners should be aware of. Other measures include having a suitable water supply, access and a bushfire survival plan. Further information regarding these measures can be found at: https://www.dfes.wa.gov.au/safetyinformation/fire/bushfire/Pages/default.aspx

https://www.dfes.wa.gov.au/safetyinformation/fire/bushfire/Pages/default.aspx

CERTIFICATE FORM BA3

Certificate of design compliance

Form approved by the Building Commissioner on 30 June 2016 Page 1 of 4

Building Act 2011, section 19 Building Regulations 2012, regulation 4, 18A, 18B, 18C

PERMIT AUTHORITY USE ONLY

Reference number

BUILDING SURVEYING USE ONLY

Reference number

BA09-2019

1. Property this certificate relates to

Property street address (provide lot number where street number is not known)

Unit no

Street no

169

Level

Lot no

Street name

BARBER Street type

ROAD

Street suffix

Suburb

BULLARING

State

WA

Postcode

6373

Local government area

Shire of CORRIGIN

Main BCA class of the building

Class 1a

Secondary BCA class (for multi-purpose buildings)

Third BCA class (for multi-purpose buildings)

Use(s) of the building

Laundry/storeroom/bedroom Each restriction on use (if applicable)

Description of the building(s) and building work

Transportable Building

2. Applicable building standards

The edition of the Building Code applied in respect of this building or incidental structure

National Construction Code Volume 2 (Class 1& 10) Buildings Printed May 2015

Any declaration under section 39 of the Building Act 2011 made in respect of this building or incidental structure

Not Applicable

Bush fire prone areas (only required for the types of buildings or incidental structures stated below)

In respect of a Class 1, Class 2 or Class 3 building or an associated Class 10a building or deck that is located less than six (6) metres from the Class 1, Class 2 or Class 3 building:

Is the building or deck located in a bush fire prone area? Yes No (if No, continue to part 3)

Under regulation 31BA of the Building Regulations 2012, does a bush fire performance requirement apply to the building or deck?

Yes. The Bushfire Attack Level or other measure is 12.5

No. Does not apply because of r.31BA(1A)(a) r.31BA(1A)(b) r.31BA(2)(a)

BA3


3. Plans, specifications and other documents

Plans and specifications specified in accordance with section 19(3) of the Building Act 2011

Drawing numbers Aerial photos of site: (2 pages) , drawing of accommodation unit location in relation to

residence, engineering drawing with specifications, reference drawings R374-01, R374-02, R374-03, 18003.06-dwg-A01 –S00, S01, S02, S03,S04, S05< S06 and a plan detailing the floor layout of the proposed building.,

Specifications : Engineering specifications certified by Robert Clauson BE MIE Aust 3234523

Technical documents : Copy of BAL Assessment Report (pages 1 -10) and BAL Certificate (1 pages) dated 14/2/2019

4. Other prescribed requirements

Details of any advice given by the FES Commissioner in respect of the plans and specifications (Class 2 to Class 9 buildings only)

Not Applicable

Details of any notification given to the FES Commissioner under regulation 15A(1) of the Building Regulations 2012 (Class 2 to Class 9 buildings only)

Not Applicable

Details of each alternative solution and the assessment methods used as required under regulation 18A of the Building Regulations 2012 for:

Class 2 to Class 9 buildings; or

Performance requirement P2.3.4 for Class 1 buildings in bush fire prone areas.

Not Applicable

5. Inspections and tests

List the applicable inspections and tests prescribed under section 36(2)(a) of the Building Act 2011 (i.e. as prescribed in regulations 27 and 28 and Schedule 3 of the Building Regulations 2012)

Not Applicable

BA3


6. Declaration

1. This building or incidental structure, if completed in accordance with the plans, specifications and technical documents specified in part 3 of this certificate, will comply with each applicable building standard.

2. I have applied the edition of the Building Code specified in part 2 of this certificate in respect of the building or incidental structure.

3. A declaration under section 39 of the Building Act 2011 that a building standard does not apply or is modified in a way as specified in part 2 of this certificate in respect to this building or incidental structure has been made or has not been made.

4. Each alternative solution that is relied upon to establish compliance with a building standard is shown on the plans and specifications specified in part 3 of this certificate. Where required, I have made the necessary statements in part 4 of this certificate.

5. Where required by the regulations, plans and specifications provided in sufficient detail to allow assessment of compliance with the FES Commissioner’s operational requirements were provided to the FES Commissioner at least 15 business days prior to the date of this certificate.

6. Details of any advice given by the FES Commissioner in respect of the plans and specifications are set out in part 4 of this certificate.

7. I have notified the FES Commissioner of the details of any part of the FES Commissioner’s advice that is not incorporated in the plans and specifications specified in part 3 of this certificate and the reasons for not incorporating that advice and details of this notification are set out in part 4 of this certificate.

8. Where this certificate relates to a Class 1, Class 2 or Class 3 building or an associated Class 10a building or deck that is located less than six (6) metres from the Class 1, Class 2 or Class 3 building, I have made the required statements in part 2 of this certificate in respect to bush fire prone areas.

9. I am an independent building surveyor as defined in section 4 of the Building Act 2011.

Building surveying practitioner’s name

DUNCAN WILSON

Street address (provide lot number where street number is not known)

Unit no

Street no

Level

Lot no

Street name

Street type

Street suffix

Suburb

State

Postcode

Country (if not Australia)

OR

PO Box address PO Box no

42

Suburb

Kalamunda

State

WA

Postcode

6926


Email address [email protected]

Phone/fax Phone no

92579999

Fax

92932715

Registration details Registration number

BSP327

Level

BSPL1

Building surveying practitioner’s signature

Date

17 May, 2019

mailto:[email protected]

BA3


7. Certificate issued by

Building surveying contractor / public authority’s name

City of Kalamunda


Unit no

Street no

Level

Lot no

Street name

Street type

Street suffix

Suburb

State

Postcode


OR


42

Suburb

Kalamunda

State

WA

Postcode

6926


Email address [email protected]

Phone/fax Phone no

92579999

Fax

92932715

Registration details (contractors only)

Registration number

Level

Building surveying contractor/public authority officer’s signature

Name (print)

DUNCAN WILSON

Signature

Date 17 May, 2019

mailto:[email protected]

PERMIT FORM BA4 Building permit


Building Act 2011, section 25 Building Regulations 2012, regulation 4, 21

Permit number

BA09-2019

1. Builder details

Builder’s name Christopher Mason


Unit no

Street no 32

Level

Lot no

Street name Janes

Street type Drive

Street suffix

Suburb CORRIGIN

State WA

Postcode 6375


OR


Suburb

State

Postcode


Registration number or owner-builder approval number (if applicable)

41714

2. Details of building work

Property street address (provide lot number where street number is not known)

Unit no

Street no 169

Level

Lot no

Street name Barber

Street type Road

Street suffix

Suburb BULLARING

State WA

Postcode 6373

Nature of the building work

Transportable Building

Stage(s) of work

BCA class of the building

Main BCA class CLASS 1 a

Secondary BCA class (for multi-purpose buildings)

Use(s) of the building Outbuilding – laundry/storage/bedroom Each restriction on use (if applicable)

Estimated value of building work (as determined by permit authority)

$54183:00

BA4


3. Applicable certificate of design compliance

Certificate of design compliance No. issued by:

Building surveying contractor/public authority’s name

City of Kalamunda

Phone/fax Phone no 92579821

Fax 92932715

Email address [email protected] Date 17 May, 2019

4. Permit details

All building work permitted by this permit:

1. Must be carried out in accordance with the plans and specifications specified in the applicable certificate of design compliance for this building permit.

2. Must be carried out in accordance with any conditions set out below:

Conditions

1. All stormwater shall be contained on site and disposed of in a manner that will not cause nuisance, clear of the effluent disposal area, and all structures.

2. The building works shall comply with all the aspects of AS1170 -4 Structural design actions, including earthquake actions in Australia.

3. If Scheme Water is available to this property a copy of the plans and specifications subject to this Building Permit must be submitted to Water Corporation, for their approval and records.

3. Must be inspected and tested as prescribed under section 36(2)(a) of the Building Act 2011 (refer to the certificate of design compliance for the applicable list of inspections and tests that are to be listed here):

Inspections and tests

The Builder is to undertake adequate inspections to ensure compliance with the National Construction Codes, Planning and Environmental Health Approvals, and any applicable standards.

Advice Note

A signed Notice of Completion must be submitted to the Shire of CORRIGIN within 7 days of the completion of the building works covered by this permit. Penalty: a fine of $10,000.

4. A permit granted to do one or more stages of building work does not automatically entitle a person to be granted a further building permit for any other stage of the building work.

5. This permit is valid for two years from the date of this permit. OR valid until Date

Issuing officer Name

Job title

Signature

Date

Permit authority SHIRE of CORRIGIN

WALGA Annual General Meeting 2019 i

AGENDA

Annual General Meeting

Wednesday 7 August 2019

Perth Convention Exhibition Centre Perth

WALGA Annual General Meeting 2019 1

Table of Contents

1. Meeting Program ................................................................................................... 16

1.1 Annual General Meeting – Order of Proceedings ............................................... 17

3. Consideration of Executive and Member Motions ............................................. 18

3.1 Coastal Erosion .................................................................................................... 18

3.2 Department of Housing Leasing Residential Property to Charitable Organisations …………………………………………………………………………..20

3.3 Motorist Taxation Revenue and Spending in WA .............................................. 22

3.4 Biosecurity Groups (RBGs) ................................................................................. 24

3.5 WALGA Members Support for Waste to Energy ................................................ 26

3.6 Membership of Development Assessment Panels ............................................ 29

3.7 Review of the Mining Act 1978 ............................................................................ 32

3.8 Financial Assistance Grant ................................................................................. 33

3.9 Third Party Appeal Rights ................................................................................... 35

Attachment 1 Minutes Annual General Meeting 2018 ....................................... 41

Attachment 2: Action Taken on Resolutions of the 2018 AGM ......................... 59

Attachment 3: AGM Association Standing Orders ............................................. 65


AGENDA

WALGA


to be held at the

Perth Convention Exhibition Centre

21 Mounts Bay Road, Perth

Riverside Theatre (Level 2)


at 1.30 pm


1. Meeting Program

1.30pm Welcome address by WALGA President, followed by Welcome to Country and the National Anthem

1:45pm Announcement of Local Government Honours for:

Life Membership

Eminent Service Award

Long and Loyal Service Award

Local Government Merit Award

Local Government Distinguished Officer Awards

Recipients are invited on to stage for presentation and group photograph

2:05pm Presentation of Local Government Diploma and Scholarships

2:15pm Presentation of Local Government Diploma Alumni Pins

2:20pm Anzac Day Awards

2:30pm Most Accessible Community Awards

2:35pm LGIS Report to the AGM

2:40pm Introduction of WALGA State Council by Nick Sloan

2:50-3:20pm Afternoon Refreshments in Riverside Theatre Foyer

3:20pm Cr Lynne Craigie OAM, President, WALGA – Annual Report

3:30pm Address from Hon David Templeman MLA, Minister for Local Government; Heritage; Culture and the Arts

3:40pm Address from Hon. Liza Harvey MLA, Leader of the Opposition

3:50pm Address from Mayor David O’Loughlin, President, Australian Local Government Association

4:00pm AGM Business Session Commences:

Attendance, Apologies and Announcements;

Confirmation of Minutes from last AGM (Attachment 2);

Adoption of Annual Report;

Consideration of 2018/2019 Financial Statements; and

Consideration of Executive and Member Motions

5:15pm Close of Annual General Meeting


1.1 Annual General Meeting – Order of Proceedings

Record of Attendance and Apologies

Announcements

Confirmation of Minutes

Minutes of the 2018 WALGA Annual General Meeting are contained within this AGM Agenda. DRAFT MOTION:

That the Minutes of the 2018 Annual General Meeting be confirmed as a true and correct record of proceedings.

2.0 Adoption of Annual Report

DRAFT MOTION:

That: 1. The 2019 Annual Report be received; and, 2. The 2018/19 Financial Statements be received.

3.0 Consideration of Executive and Member Motions

As per motions listed.

4.0 Closure


3. Consideration of Executive and Member Motions

3.1 Coastal Erosion Shire of Gingin Delegate to move:

MOTION That WALGA advocate to the Federal and State Governments with respect to the importance of responding to the increasing challenges faced by Coastal Councils, and develop policy initiatives to include: 1. Introduction of a national funding formula to provide

the resources necessary to manage and maintain the coast effectively on behalf of all Australians, including the funds needed to increase the adaptive capacity of Councils to address climate impacts.

2. Allocation of additional Financial Assistance Grants to address coastal hazards, and broadening of the range of ‘disabilities’ listed under Financial Assistance Grants to include factors such as the vulnerability of coastal areas and communities to coastal hazards.

3. Development of an intergovernmental agreement on the Coastal Zone that will provide a co-ordinated national approach to coastal governance through and in cooperation with Australian state, territory and local governments and clearly define the roles and responsibilities of each tier of government in relation to coastal zone management.

4. Creation of a National Coastal Policy, the basis of which is formed by the intergovernmental agreement on the Coastal Zone, that outlines the principles, objectives and actions to be taken to address the challenges of integrated coastal zone management for Australia.

5. An increase in funding for Australian climate science research programs conducted by CSIRO and other research bodies, including the restoration of funding for the National Climate Change Adaption Research Facility or establishment of a similar body, and continuing support for CoastAdapt. This is essential to ensure that appropriate guidance in responding to coastal hazards is accessible by Australia’s coastal Councils so that coastal communities and assets are adequately prepared to address the adverse effects of climate change impacts.

MEMBER COMMENT Many Western Australian Local Governments attended the Australian Coastal Councils Conference in NSW earlier this year. From this conference it was clear that other State Governments are working more closely with Local Governments to provide guidance, advice and funding to help manage coastal hazards, including storm erosion, shoreline recession and coastal inundation. This conference also clearly outlined the fact that there is no coordinated Federal, State and Local Government Policy outlining clear responsibilities, which essentially leaves Councils in a very uncertain situation with respect to how to deal with the coastal issues that they face. The estimated cost of coastal hazards is unprecedented and yet there is no clear direction at the Commonwealth level as to responsibilities or action plans. In nearly all instances it is being

IN BRIEF

WALGA advocate for more resources to be provided to Coastal Councils to manage coastal hazards.

Intergovernmental Agreement to develop a coordinated national approach to Coastal Issues.


advised/proposed that retreat is the preferred method of dealing with coastal hazards, yet the financial cost of this option eclipses the cost of performing minor works to alleviate the issue for the short to medium term. Without entering into a debate about sea-levels rising, we all acknowledge that the climate is changing and all coastal Councils in WA are being affected in some way or another that is directly impacting their residents and ratepayers. It should be noted that this matter will not only affect coastal Councils but other Council that will be affected by the ingress of water such as those located on coastal estuaries. As such, it is requested that WALGA, whilst continuing to work in this space, has a strong focus on the recommendation above which will provide coastal Councils with the necessary support, tools, advice, resources and financial backing to work through these issues in a coordinated manner.

WALGA SECRETARIAT COMMENT In 2013 the Western Australian Planning Commission (WAPC) adopted a significantly revised State Planning Policy 2.6: State Coastal Planning Policy. This policy was revised largely in response to a growing scientific consensus that increasing sea levels and storm intensities will cause more frequent coastal inundation, storm erosion and shoreline recession in coastal areas. A recent report published by the Climate Council emphasises these challenges. In particular, the revised state coastal policy introduced new policy measures which require Local Governments to: a) Show due regard to coastal hazards when assessing new development proposals, or making or amending a new planning scheme b) Prepare strategies (Coastal Hazard Risk Management and Adaptation Plans) to preserve public interests in coastal areas, and c) Inform landholders of coastal hazard risks. WALGA has been working with its members for a number of years to help Local Governments meet these responsibilities. Key activities include:

Preparation of Local Government and Coastal Land Use Planning: Discussion Paper (2014)

Preparation of Disclosing Hazard Information: The Legal Issues (2017)

Establishment of the Local Government Coastal Hazard Risk Management and Adaptation Planning (CHRMAP) forum, which meets every three months to discuss common issues with member officers and progress key actions

Submissions to the Department of Planning Lands and Heritage on the Draft Planned and Managed Retreat Guidelines (2017) and CHRMAP Guidelines (2019), and

Preparation of Local Government Coastal Hazard Planning Issues Paper (in draft). It is the secretariat’s view that the requested advocacy activities, outlined in this motion, generally align with and are complementary to, the direction being pursued by members through the Local Government CHRMAP forum to seek additional resources and pursue collaborative approaches with other levels of government to manage coastal hazard risk. The motion also aligns with:

1. Recommendations made by a Commonwealth Government parliamentary inquiry in 2009 2. Advocacy being pursued by the Australian Coastal Councils Alliance 3. WALGA’s climate change advocacy, outlined in WALGA’s Policy Statement on Climate Change,

adopted by WALGA State Council in 2018, and 4. The State Government’s intent to formulate a new climate change policy

https://www.governmentnews.com.au/climate-change-the-most-at-risk-local-government-areas/?utm_medium=email&utm_campaign=Newsletter%20-%2017th%20May%202019&utm_content=Newsletter%20-%2017th%20May%202019+Version+A+CID_3b525515bc3ca4e128831794ac950650&utm_source=Campaign%20Monitor&utm_term=Climate%20change%20the%20most%20at-risk%20local%20government%20areas

https://www.aph.gov.au/Parliamentary_Business/Committees/House_of_Representatives_Committees?url=ccwea/coastalzone/report.htm

https://stokes2013.files.wordpress.com/2019/03/2019-australian-coastal-councils-conference-report.pdf

https://walga.asn.au/Policy-Advice-and-Advocacy/Environment/Climate-Change

https://www.mediastatements.wa.gov.au/Pages/McGowan/2018/12/McGowan-Government-to-develop-new-climate-change-policy.aspx


3.2 Department of Housing Leasing Residential Property to Charitable Organisations

City of Kwinana Delegate to move:

MOTION WALGA advocate to the Minister for Housing to:

1. Cease the policy of the Department of Housing leasing their housing assets to charitable/not for profit organisations who are then eligible for charitable Local Government rate exemptions; or

2. Provide Local Governments with a rate equivalent payment annually as compensation for the loss of rates income; or

3. Include in the lease agreements with charitable institutions that they must pay Local Government rates on behalf of the Department of Housing recognising the services Local Government provides to its tenants.

MEMBER COMMENT The Department of Housing contribute to Local Government rates and do not receive the charitable rate exemption outlined in the Local Government Act 1995. It should be noted however that land that is held by the Crown and used for public purposes, is not rateable in accordance with section 6.26(2)(a)(i) of the Local Government Act 1995.

The Department of Housing own a large residential housing portfolio in Kwinana and have been paying local government rates for the tenants to access services (such as Library, crèche services, Zone Youth Space, roads and footpaths, parks and reserves) and programs (through the Community Centres, Zone, Library, free events). The standard of services and programs that the City offer is in line with community expectations. A reduction in rate revenue, which is predominantly the revenue source that funds these services, will increase the cost burden onto the remaining ratepayers to pay for these services and programs or result in a reduced standard of service to the community.

Prior to May 2019, the Department of Housing had 13 properties that were exempt from rates due to the Department of Housing leasing these properties to charitable/not for profit organisations, which is estimated to cost the City around $20,000 annually in lost rate revenue. At the 8 May 2019 Ordinary Council Meeting, Council approved rate exemptions for another 31 Department of Housing properties as a result of these being leased to charitable/not for profit organisations, which is estimated to result in approximately an additional $85,000 annually in lost rate revenue.

City Officers have undertaken a preliminary review of the types of properties that the Department of Housing own and has estimated that there are 338 residential properties that could be leased to charitable/not for profit organisations. If the Department of Housing entered into an agreement with a charitable organisation to manage these 338 properties and they applied for a rate exemption, the estimated annual loss of rate revenue is $585,000.

Overall, the potential annual loss of rates revenue from the Department of Housing continuing with this business practice could be up to $690,000. If the City maintained the same level of service, programs and capital schedule, the shortfall from the annual loss of rates revenue would equate to a 1.85% rate increase for the remaining ratepayers. A loss of this amount would be a major risk under the City’s risk assessment framework. The properties that have been granted charitable rate exemptions are still using the services and accessing programs that are being delivered, however they are not contributing towards this through

IN BRIEF

Department of Housing policy and practice to lease housing assets, to not for profit organisations is eroding Local Governments’ rate base.


rates. Each charitable rate exemption reduces the base for rates income and therefore increases the burden on other ratepayers to fund the services provided to the community by a local government. It is recommended that WALGA advocate to the Minister for Housing the negative financial impact that this current Department of Housing policy is having on Local Governments; that exempting these residential properties from rates is increasing the burden on other ratepayers; and that users of local government services should contribute towards the cost of these, including the State Government.

The City does not receive information from the Department of Housing in regards to the plans for leasing their properties until such time that a lease is entered into. The trend over recent years is that the Department of Housing owned properties are leased to charitable and/or not-for-profit organisations without any rate equivalent payment being made for the local government’s loss of rates revenue. Every Western Australian Local Government is required to apply the provisions of the Local Government Act 1995 regarding exempt properties, including those for charitable rates exemptions and are potentially facing the same issues with the Department of Housing as the City of Kwinana. WALGA SECRETARIAT COMMENT The issue of rate exemptions has been a high priority for the sector in the current Local Government Act Review. This item from the City of Kwinana is consistent with the current advocacy positions of the Association. The sectors current policy positions are as follows: Rating Exemptions – Section 6.26

Position Statement: Request that a broad review be conducted into the justification and fairness of all rating exemption categories currently prescribed under Section 6.26 of the Local Government Act.

Rating Exemptions – Charitable Purposes: Section 6.26(2)(g)

Position Statement: Amend the Local Government Act to clarify that Independent Living Units should only be exempt from rates where they qualify under the Commonwealth Aged Care Act 1997; and either:

amend the charitable organisations section of the Local Government Act 1995 to eliminate exemptions for commercial (non-charitable) business activities of charitable organisations; or

establish a compensatory fund for Local Governments, similar to the pensioner discount provisions, if the State Government believes charitable organisations remain exempt from payment of Local Government rates.

Rating Exemptions – Rate Equivalency Payments

Position Statement: Legislation should be amended so rate equivalency payments made by LandCorp and other Government Trading Entities are made to the relevant Local Governments instead of the State Government.

Rating Restrictions – State Agreement Acts

Position Statement: Resource projects covered by State Agreement Acts should be liable for Local Government rates.


3.3 Motorist Taxation Revenue and Spending in WA Shire of Manjimup Delegate to move MOTION To support the independent position of the RAC, that WALGA call on the State and Federal Government to:

1. Provide a fairer distribution of funding from revenue collected from Western Australian motorists (consistently a minimum of 50%) to remediate Western Australia’s $845m road maintenance backlog and tackle the increasing costs of congestion and road trauma, to deliver productivity and liveability outcomes; and

2. Hold an inquiry into road user pricing as part of a broader reform of motorist taxation

that would remove revenue raising fees and charges, and / or hypothecate money collected for the provision of transport infrastructure and services.

BACKGROUND A 2018 report by Acil Allen Consulting called “Motorist Taxation Revenue and Spending in WA” commissioned by the RAC reveals that over the past twelve years Western Australia has only received back on average 34 cents in every dollar of motoring taxation collected by successive Federal Governments. Motoring taxation is collected by the Federal Government through:

GST;

Luxury Car Tax;

Excise on petrol and diesel; and

Passenger motor vehicles customs duty. In 2016 the Western Australian Auditor General identified that Western Australia was facing an $845M road infrastructure maintenance backlog and it is widely recognised that the condition of many metropolitan, regional and rural roads are not up to an appropriate standard. Partly supporting this position is that the Western Australian road fatality rate that is 33% higher than the national average, and that Infrastructure Australia is projecting that by 2031 Western Australia will have seven of the top ten most congested roads in Australia. It is concerning that in 2021/22 the projection is that Western Australia motorists are expected to pay $3.3b in motoring taxes however in the same year only $562m is forecast to be returned to fund road and transport projects, a return of 17 cents in the dollar which is the lowest level since 2007/08.

WALGA SECRETARIAT COMMENT The $845m road maintenance backlog identified by the Western Australian Auditor General in 2016 relates only to Main Roads WA controlled roads. Additionally there is consistently a shortfall in the amount that Local Governments are able to invest in road maintenance and renewal compared that required to maintain the asset in current condition. Twenty percent of revenue collected by the State Government from Motor Vehicle Licencing is currently provided to Local Governments through the State Road Funds to Local Government Agreement. The balance of this revenue is hypothecated to Main Roads WA. Under earlier agreements between State

IN BRIEF

Fair distribution of funding from motorists to road maintenance, congestion and road safety is sought.

An inquiry into road user pricing should be established.


and Local Governments up to 27% of motor vehicle licence fee revenue has been provided to Local Governments for the road network. This difference equates to $67 million per year. Increased Federal funding for road infrastructure would not only result in higher levels of service from State roads but also create a more favourable environment for achieving higher levels of funding for Local Government roads. Numerous inquiries into road user pricing and broad reform of motorist taxation have been completed including:

Productivity Commission 2007 Road and Rail Freight Infrastructure Pricing

Henry, K et al 2009 Australia’s Future Tax System

COAG Road Reform Plan 2013

Heavy Vehicle Charging and Investment Reform 2014

Harper, I. et al 2015 Competition Policy Review

Infrastructure Australia 2016, Australian Infrastructure Plan WALGA has actively contributed to these inquiries including formal submissions endorsed by State Council (for example 65.3/2011 and 249.4/2013). Each of these inquiries conclude that the current way of funding road infrastructure is unsustainable and inefficient. Increasingly fuel efficient vehicles, and ultimately electric or hydrogen powered vehicles are undermining the revenue base from fuel excise. However, the Federal Government firmly asserts that there is no link or hypothecation of fuel excise revenue to road funding. The Australian Government is continuing to investigate heavy vehicle road pricing reform.through the Transport and Infrastructure Council, which comprises Transport, Infrastructure and Planning Ministers from all jurisdictions, Federal Ministers and the Australian Local Government Association. The current focus is on developing nationally consistent service level standards for roads to provide an evidence base for investment decisions. Studies are also underway looking at independent price regulation and establishing a forward-looking cost base. If roads are to become a priced utility (like power or water networks) an important consideration would be sustainable funding for low traffic volume roads, all of which are the responsibility of Local Governments. There remains an important role for all levels of government to support the provision of basic road services to ensure social mobility, economic welfare, road safety and public security. Any reforms to road investment and charging arrangements must be mindful of how best to integrate roads as an economic service with roads as a community service obligation.


3.4 Biosecurity Groups (RBGs) Shire of Bridgetown-Greenbushes Delegate to move MOTION That WALGA revokes its current policy position of not supporting the establishment and operations of Recognised Biosecurity Groups (RBGs) and that the decision on whether to support RBGs is to rest with individual Local Governments.

MEMBER COMMENT A component of WALGA’s current policy position on ‘biosecurity’ is that: Local Government are not supportive of Recognised Biosecurity Groups (RBGs). With the establishment of the Biosecurity and Agriculture Management Regulations in 2013 the State Government communicated a new policy setting, being a community coordinated approach to managing biosecurity. In Western Australia Recognised Biosecurity Groups (RBGs) were introduced as the key mechanism to deliver a community coordinated approach, and to manage widespread and established pests in WA. The Shire of Bridgetown-Greenbushes recognises that when RBGs were initially being established in Western Australia the sector’s preference was that the State Government maintains responsibility for the management of pests including providing assistance to land managers and establishment of a biosecurity network. However with the significant establishment of RBGs since 2013 the Shire of Bridgetown-Greenbushes believes it is timely for WALGA to review its current policy position. Currently there are 16 RBGs established in Western Australia with more being considered for establishment. The 16 current RBGs have a footprint across 61 local governments in Western Australia. As the RBGs are established it is therefore appropriate and at times necessary for the affected local governments to work with the RBG to ensure that the services provided by the RBG are coordinated and compatible with services, works, etc. that are provided by the local government. This working environment and partnership can be compromised by the existence of a sector-wide policy provision that states that Local Government isn’t supportive of the existence of the RBG. With 16 RBGs established and more likely to come it is unlikely that legislation is going to be amended to discontinue this approach to biosecurity management. The Shire of Bridgetown-Greenbushes proposes that WALGA amend its current policy position by removing the specific part that states that the sector is not supportive of RBGs. Instead the decision on whether to support a RBG should rest with individual Local Governments. The Blackwood Biosecurity Group (BBG) operates within the boundaries of the Shire of Bridgetown-Greenbushes. The Shire has chosen to recognise and respect the work being done by the BBG noting that the establishment of the BBG wasn’t a Shire initiative. The choice on whether to support the activities of the BBG was a decision that solely rested with the Shire of Bridgetown-Greenbushes. However this decision appears to have left the Shire open to

IN BRIEF

Current WALGA policy position is that local government isn’t supportive of Recognised Biosecurity Groups (RBGs).

Since development of this policy position 16 RBGs have been established in Western Australia, covering land within 61 separate local governments.

Individual local governments can be discouraged from trying to work with the RBG in its area due to the current sector policy provision.

It is timely to review the current policy position.


criticism within the sector. In recent times, at various meetings where the subject of RBGs has been on the agenda, including those with WALGA representatives in attendance, there was a view expressed by some that by supporting the BBG the Shire of Bridgetown-Greenbushes is acting in contradiction of a sector policy provision, is therefore weakening the sector’s position and could be seen to be encouraging the extension of RBGs or the establishment of more RBGs in Western Australia. The Shire of Bridgetown-Greenbushes respects the rights of individual Local Governments to oppose the establishment of, or continuation of a RBG within their areas. The WALGA policy position on biosecurity groups was determined before the growth in the number of RBGs in Western Australia and therefore it is timely to review that position. All other components of the WALGA policy position on ‘biosecurity’ can be retained.

SECRETARIAT COMMENT Correspondence received in May 2019 from the Minister for Agriculture has indicated that the review of the Biosecurity and Agriculture Management Act (2007) will occur in the second quarter of 2020. It is envisaged that the current Policy Position will be reviewed in response to any proposed changes to the Act. The policy review will include the provision of a discussion paper on any potential changes to the Act, and a series of workshops for members across the State in order for members, the WALGA zones, and ultimately State Council, to make their respective determinations. That said, the change proposed by the Shire of Bridgetown-Greenbushes asserts the primacy of each member to make its own decisions, in accordance with its community’s desires and expectations.


3.5 WALGA Members Support for Waste to Energy Shire of Dardanup Delegate to move: MOTION

That WALGA continue to support Western Australia’s Waste Avoidance and Resource Recovery Strategy 2030 and seek firm commitments from the State Government about how the waste avoidance, resource recovery and diversion from landfill targets will be achieved, including local options for reprocessing, recycling and waste to energy. In particular these commitments should clearly indicate how the State Government will cease the proliferation of landfills in the non-metropolitan areas which are predominantly taking metropolitan waste or waste generated elsewhere in the state including mining and construction camps. These commitments should encourage alternative options and outline what incentives the Government will put in place to reduce, and eventually eliminate, our reliance on landfill.

ATTACHMENTS

Attachment 1 – Waste Avoidance and Resource Recovery Strategy 2030

http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Recovery_Strategy_2030.pdf Attachment 2 – Waste Avoidance and Resource Recovery Strategy Action Plan 2030 http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Recovery_Strategy_2030_Action_Plan.pdf Attachment 3 – Waste t Energy Position Statement https://www.wasteauthority.wa.gov.au/media/files/documents/W2E_Position_Statement.pdf Attachment 4 – WALGA Waste to Energy Discussion Paper for Local Government https://www.dropbox.com/s/7ihc97m8p056nk1/Attachment%204%20-%20W2E%20Discussion%20Paper%20FINAL.pdf?dl=0

MEMBER COMMENT

Currently the Strategy sets Targets for these outcomes but does not include a firm plan of how the State Government is going to actually implement and achieve these Targets. The Waste Avoidance and Resource Recovery Strategy Action Plan 2030 (Attachment 2) also does not provide clarity or concrete actions or incentives to address these targets.

Building on and updating the first Western Australian Waste Strategy: Creating the Right Environment published in 2012, earlier this year (2019) the State Government released the West Australia’s Waste Strategy (Waste Avoidance and Resource Recovery Strategy 2030). Previous State Government Targets have included goals of towards zero waste to landfill by 2020. This may no longer be achievable, however there has been positive trends in waste figures as included in Table 1 on page 9 of the Waste Strategy:

IN BRIEF

Seeking support for the Waste Strategy: Western Australia’s Waste Avoidance and Resource Recovery Strategy 2030 from WALGA Members.

To seek firm commitments from the State Government as to how it will be achieved, including alternative options and incentives to reduce and eventually eliminate reliance on landfill.

http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Recovery_Strategy_2030.pdf

http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Recovery_Strategy_2030.pdf

http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Recovery_Strategy_2030_Action_Plan.pdf


https://www.wasteauthority.wa.gov.au/media/files/documents/W2E_Position_Statement.pdf

https://www.dropbox.com/s/7ihc97m8p056nk1/Attachment%204%20-%20W2E%20Discussion%20Paper%20FINAL.pdf?dl=0




Increases in FOGO and other recycling efforts have improved resource recovery significantly up 28%, whilst per capita generation is down 12%. The knock on effect is that there was a fifth (20%) less waste going to landfill in 2014/15 than in 2010/11. However, there have been questions raised regarding the accuracy of this data and the Department of Water and Environmental Regulation are going to require mandatory reporting by Local Government and industry to address this issue. Even given questions about the data, there is still more than 3.6 million tonnes of waste going to landfill every year.

To reduce this the Waste Strategy 2030 sets out the following targets:

Source: Waste Avoidance and Resource Recovery Strategy 2030 page 6

If these targets are achieved it would result in the following:

Total waste generated in 2030 reduced by 20% from 2014/15 figures to 4.98 million tonnes per annum.

Only 15% of total waste generated is landfilled (acknowledging that the target is only set for Perth and Peel), the total waste to landfill across the state will be 0.75 million tonnes.

Resource recovery is increased to 75%, resulting in 3.74 million tonnes being recovered.

That leaves 0.5 million tonnes potentially available for Waste to Energy – which the Strategy notes should only be generated from ‘residual waste’. The alternative is that waste to landfill will increase to 1.25million tonnes per annum.

Whilst the targets are clear, the plan about how this will be implemented is yet to be developed and Local Government and industry will need long term certainty to invest to achieve these targets. The Shire of Dardanup is therefore asking WALGA members to support WALGA to advocate to the State Government for more specific and firm commitments to divert waste from landfill through local options for reprocessing, recycling and waste to energy.

In this regard, the Waste Authority recognises the benefits in siting waste infrastructure close to the source of waste generation. Benefits include reduced transport impacts from the movement of waste, such as greenhouse impacts, traffic congestion and community amenity (Waste Authority’s


Waste to Energy Position Statement, 2013 - Attachment 3). It is therefore important that local options for reprocessing, recycling and waste to energy are considered an essential component in achieving the Waste Strategy’s targets. Not taking action and continuing with the status quo will mean waste is transported hundreds or even thousands of kilometres to be disposed of in the regions, rather than being dealt with at source. By considering smaller scale local options it would provide opportunities for reduction at source and also assist communities in the regions to reduce their waste to landfill.

Considering the above, without Waste to Energy (WtE) and significant improvements in resource recovery, there would still be 25% or 1.25million tonnes state-wide of waste being sent to landfill. According to a 2013 discussion paper (Attachment 4) prepared for WALGA by the Municipal Waste Advisory Council (MWAC), a standing committee of the Association with delegated authority to represent the Association in all matters relating to solid waste management, WtE could reduce the weight of waste by 70-80% and the volume of waste by 90%.

The Waste Authority considers best practice WtE processes to be a preferable option to landfill for the management of residual waste but not at the expense of reasonable efforts to avoid, reuse, reprocess or recycle waste. WtE has the potential to divert substantial volumes of waste from landfill (and thereby support the delivery of Waste Strategy targets) and produce a beneficial product (Waste Authority’s Waste to Energy position Statement, 2013).

To address this it is important that options for reduction in the amount of waste going to landfill also consider smaller waste to energy plants that could be located within regional areas to reduce reliance on landfill. Initial investigations indicate that current available technologies could provide opportunities for smaller plants to be established that would use about 500kg of Municipal Solid Waste per hour or about 4,400 tonnes per annum. Such facilities could be located across regional areas and reduce waste to landfill but also provide for energy generation.

It is recommended that the alternative options outlined in this item be incorporated into the Waste Strategy’s Action Plan 2030 with specific incentives put in place by the Government to ensure we reduce, and eventually eliminate, our reliance on landfill.

SECRETARIAT COMMENT The Shire of Dardanup should be commended for their initiative and identification of key issues such as the need to control the development of new landfills, to support the Strategy Targets, and to develop local solutions to divert material from landfill for material and energy recovery.

https://www.wasteauthority.wa.gov.au/media/files/documents/W2E_Position_Statement.pdf



3.6 Membership of Development Assessment Panels

Shire of Mundaring Delegate to move: MOTION That WALGA investigate increasing Local Government membership in Development Assessment Panels MEMBER COMMENT At its meeting of 3 March 2018, the Shire of Mundaring Council resolved to:

“Advise WALGA that it recommends WALGA investigate increasing local government membership in Development Assessment Panels, rather than advocate for the introduction of Third Party Appeal Rights.”

The Shire will be reconsidering its position in relation to Third Party Appeal Rights at its meeting on the 11 June 2019; its position on seeking WALGA investigate increasing local members on DAP however remains unchanged. The Department for Planning’s website states: As a key component of planning reform in Western Australia, Development Assessment Panels (DAPs) are intended to enhance planning expertise in decision making by improving the balance between technical advice and local knowledge. Development Assessment Panels (DAPs) comprise three technical experts in planning (one of whom chairs the meeting) and two elected members from the local government in which the DAP applies. This is not a balance and there could be various membership options that WALGA could explore, with some likely to be more palatable to the State than others. For example, an equal number of local elected members and planning professionals on a DAP would demonstrate respect for the expertise of local members in applying planning regulations to a proposed development. It would demonstrate that local elected members have views of equal importance to those of the other Panel members. Equal numbers of members could result in a tied vote with the Chairperson having a deciding vote. That would not diminish the importance of a balanced number of local representatives and planning experts participating in the decision making process. DAPs are public meetings. Community members attend to take the opportunity to briefly address the Panel and to listen to the reasons why the decision is made. Appointing additional elected member/s to DAPs means community members would have local experts and three planning experts explain how the proposed development would impact on a local area and what conditions, if any, are justifiably imposed. This would be educative for the community, strengthen transparency and increase public respect for the DAP process. SECRETARIAT COMMENT

IN BRIEF

DAP includes 3 experts and 2 elected members, which is considered by DoPLH as a balanced decision-making framework;

There is a need to strengthen transparency and increase public respect for the DAP process;

It is proposed that WALGA advocate for increasing local government membership on DAP.


The Minister for Planning initiated several amendments to Development Assessment Panels (DAPs) to improve their efficiency and operation. The majority of the changes were “primarily administrative to ensure the system remains flexible and responsive, while more clearly communicating DAP decisions to the public” (Changes-to-the-DAP-system-announced.aspx), and did not include changes to DAP membership. A previous 2016 AGM resolution was for WALGA to advocate for consideration of a series of reforms, in the event that DAPs remain in place, to ensure greater accountability, transparency and procedural fairness for ratepayers through the Panel's assessment and decision making processes. One of the reforms specifically sought a change that would require equal membership on the DAP between Local Government and Appointed Specialist members with an independent chair approved by both State and Local Governments. At the same 2016 AGM, WALGA was also requested to advocate for an independent review of the decision making within the WA planning system, looking at the roles and responsibilities of State and Local Government and other decision making agencies, Development Assessment Panels and the State Administrative Tribunal appeal process In December 2016, two reports were presented to WALGA’s State Council, one on the review of the entire planning system (Resolution 108.6/2016), followed by one on the possible improvements to the DAPs system (Resolution 109.6/2016). The report on the review of Decision Making within the WA Planning System also resolved to undertake research on third party appeals around Australia and further consult with members regarding its current policy position. The Association prepared a discussion paper which provided background on the development of WALGA’s position and a review of the arguments both for and against third party appeals which was then circulated to the Local Government sector for comment and feedback during 2017. At the May 2018 WALGA State Council meeting, it was resolved to amend the policy position to support the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels (DAPs) (Resolution 37.2/2018). The following resolutions were made: -

1. Note the results of the additional consultation with members on the possible introduction of Third Party Appeal Rights into the Planning System;

2. Based on the feedback received, amend its current policy position to support the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels;

3. Provide the State Government with the outcomes of this consultation and advocate for the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels as part of the upcoming Independent Planning Reform process; and

4. Further consult with members to provide more clarity on the exact details of the criteria that would need to be established, before any system of Third Party Appeals for decisions made by Development Assessment Panels is implemented by the State Government.

At its May 2019 meeting (Resolution 44.4/2019), WALGA’s State Council considered a ‘Preferred Model’ and resolved that WALGA:

1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for decisions made by Development Assessment Panels, and

2. Endorses the ‘Preferred Model’ as presented in the May 2019 Agenda, as the Third Party Appeals process for decisions made by Development Assessment Panels and in future give consideration to broadening Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions.

The Shire of Mundaring proposal to have equal representation may achieve an actual balance between technical advice and local knowledge, as espoused as the objective of the DAP framework. This would be a beneficial improvement to the DAP system, particularly in the event that the State is unwilling to pursue any introduction of Third Party Appeal Rights to DAP decisions. The Minister for Planning has advised that Third Party Appeal rights would not be considered by the Government as it would add

https://www.mediastatements.wa.gov.au/Pages/Barnett/2016/10/Changes-to-the-DAP-system-announced.aspx


unnecessary complexity and red tape to the planning framework, contrary to the intent of the current planning reform process.


3.7 Review of the Mining Act 1978 Shire of Dundas Delegate to move

MOTION That: 1. WALGA requests that the Hon. Bill Johnston,

Minister for Mines and Petroleum, undertakes a review of the outdated Mining Act 1978 and that the revision address FIFO and DIDO, and its impact on local communities; and

2. The Mining application process includes a

mandatory MOU with the Local Government which would be overseen by the Auditor General to ensure fairness to the Community by having the mining company contribute to local infrastructures as a Legacy project.

MEMBER COMMENT As a Local Government we have felt and seen the impact of mine closures and factors out of our control and how this can devastate a small community, This has significant flow on effects from lack of volunteers to support fighting bush fires in our 95,000 square kilometres of currently unmanaged, UCL land, lack of volunteers to support St Johns Ambulance services, to reducing the capacity of our school through a steady decline in numbers. Businesses have closed, as have Government Departments as the population declines. We are not advocating a total elimination of FIFO and DIDO as this would be an unrealistic approach. We seek the Minister’s support as a matter of urgency to make our small communities sustainable.

SECRETARIAT COMMENT The Association provided an interim submission to the Education and Health Standing Committee Inquiry into mental health impacts of FIFO work in October 2014. This inquiry was in response to the suicides of nine FIFO lives in the Pilbara region of WA. The submission reinforced support for the implementation of the key recommendations of the 2013 House of Representatives Standing Committee Senate Inquiry report, Cancer of the bush or salvation for our cities. That Inquiry recommended research to be undertaken by the Commonwealth Government to determine the socio economic impact of FIFO work practices, accurate measurement of the impact of FIFO on existing on infrastructure and services, and strategies to address current inequities in infrastructure and sustainability of regional medical services health service delivery.

IN BRIEF

FIFO and DIDO to be limited in a reviewed Mining Act, similar to the Stronger Resource Communities Act in Qld https://www.legislation.qld.gov.au/view/whole/pdf/inforce/current/act-2017-028

That an MOU with Councils is addressed as a compulsory part of the mining application process

That the MOU forms part of the Audit process of the relevant Local Government

https://www.legislation.qld.gov.au/view/whole/pdf/inforce/current/act-2017-028




3.8 Financial Assistance Grant Shire of Dundas Delegate to move

MOTION That WALGA requests the Hon. Minister of Local Government and Communities David Templeman to assist all Local Governments to Lobby the Federal Government to retain the Financial Assistance Grant at one percent of the of Commonwealth Taxation Revenue.

MEMBER COMMENT

The Shire of Dundas feels the current funding arrangements for Local Government are no longer fit for purpose.

The roles and responsibilities of Local Government has grown significantly. The main funding available from the Australian Government (the Financial Assistance Grants) has consistently declined from a level equal to 1% of Commonwealth Taxation Revenue (CTR) in 1996 to just 0.55% of CTR today.

The Australian Government collects approximately 82% of Australia’s tax revenue and is responsible for just one tenth of Australia’s public infrastructure assets.

Local councils raise 3.6% of taxes and are responsible for 33% of public infrastructure, including 75% of Australia’s roads

3.6% of the tax take is not adequate funding to unlock the potential of our communities. The decline in the Financial Assistance Grants funding has left local councils worse off struggling to meet increasing demand on local infrastructure and services and impacting their ability to build and maintain essential infrastructure to the higher standard required today.

The result is increased pressure on rates and council budgets, making it harder to maintain community services and infrastructure.

There is a current infrastructure backlog of $30+billion dollars. The requirement to upgrade and renew infrastructure built during the ‘baby boom’ and rapid growth periods in the 60s and 70s is becoming a major problem. New infrastructure is also required to meet the needs of the growing population and to meet productivity and safety requirements.

There are also increasing community expectations related to the type and standards of services available to local communities. This is placing pressure on local governments particularly when they are required to provide services previously provided by the other spheres of government. This is particularly the case in thin markets such as rural and regional areas where, if federal or state governments withdraw services, local government must step in or no one will, as we have seen in recent years.

SECRETARIAT COMMENT WALGA supports the need for a review of the Financial Assistance Grants (FAGs) system, from the perspective of growing the overall size of the pool.

IN BRIEF

Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure;

Expresses its concern about the decline in the value of Financial Assistance Grants funding at the national level from an amount equal to around 1% of Commonwealth Taxation Revenue in 1996 to a current figure of around 0.55%.; and

Calls on all political parties contesting the 2019 Federal Election and their local candidates to support the Australian Local Government Association’s call to restore the national value of Financial Assistance Grants funding to an amount equal to at least 1 % of Commonwealth Taxation revenue and therefore to provide a Fairer Share of Federal funding for our local communities.


WALGA has consistently supported advocacy, through ALGA and other channels, for increases in funding from the Commonwealth Government to Local Government through Financial Assistance Grants. WALGA continues to work with ALGA to advocate to increase FAGS funding to 1% of taxation revenue. ALGA’s number one priority in their Federal Election advocacy strategy was to restore Financial Assistance Grant funding to one percent of Commonwealth taxation revenue. This remains an ongoing area of advocacy for ALGA.


3.9 Third Party Appeal Rights City of Bayswater Delegate to move:

MOTION

1. That there be an amendment to the Third Party Appeals Process Preferred Model, being that third parties in addition to Local Governments are able to make an appeal.

2. That there be an amendment to the Third Party Appeals Process Preferred Model, being

that third parties are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels.

MEMBER COMMENT The Council has taken a particularly strong stand on this important issue and it is requested that this matter be given further consideration.

SECRETARIAT COMMENT At its May 2019 meeting, WALGA’s State Council considered a ‘Preferred Model’ and resolved that WALGA:

1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for decisions made by Development Assessment Panels, and

2. Endorses the ‘Preferred Model’ as presented in the May 2019 Agenda, as the Third Party Appeals process for decisions made by Development Assessment Panels and in future give consideration to broadening Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions.

(Resolution 44.4/2019) The above resolution was sent to the Minister for Transport: Planning with a copy of the proposed model (as attached). The May 2019 Agenda item sought to finalise a ‘Preferred Model’ for appeals on Development Assessment Panel decisions. WALGA’s State Council considered several alternative WALGA Zone resolutions, as several Zones proposed alternative ‘Preferred Models’ for decisions made by DAPs, preferred types of Third Party Appeals and one Zone indicated its opposition to any Third Party Appeals model being introduced, as follows: - SOUTH METROPOLITAN ZONE

That the Position Statement be referred back to WALGA officers to provide an evidence case to support the need for change, the expected benefits, and an analysis of the implications of change in terms of cost, resource and timeframes by utilising the experience of other States where third party appeals exist and applying that to the system proposed.

IN BRIEF

Further amendments proposed to the Preferred Model for Third Party Appeals Process


GREAT SOUTHERN COUNTRY ZONE That the Zone opposes Third Party Appeals in relation to Item 5.2 in the May 2019 WALGA State Council Agenda.

EAST METROPOLITAN ZONE

That there be an amendment to the Preferred Model, being that third parties are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels.

CENTRAL METROPOLITAN ZONE

That WALGA: 1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for

decisions made by Development Assessment Panels; and 2. Endorses the original December 2018 ‘Preferred Model’ as the third party appeals process for

decisions made by the Development Assessment Panels with the following amendments: a. DOT POINT 1 “which could possibly be expanded later if it proves to be beneficial” to be

removed b. DOT POINT 4 to be replaced with “Other affected parties would be able to appeal a DAP

decision” Based on the formal resolutions received and members discussions at Zone meetings, there were a range of options available for State Council to consider at its meeting in May: -

1. Not adopt a Preferred Model until more information on cost and resource implications is

provided;

2. Adopt the Preferred Model as presented in the May 2019 Agenda;

3. Adopt the Preferred Model as presented in the May 2019 Agenda, with the amendments

suggested by the East Metropolitan Zone, ie ability to appeal decisions made by the Western

Australian Planning Commission and the State Administrative Tribunal, in addition to

Development Assessment Panels;

4. Adopt the Preferred Model as circulated to members in December 2018;

5. Adopt the Preferred Model as circulated to members in December 2018, with the amendments

suggested by the Central Metropolitan Zone;

6. Adopt the Preferred Model with different amendments (any amendments discussed by State

Council);

7. Not adopt any Preferred Model but still advocate for Third Party Appeal Rights for DAPs

decisions

8. Adopt a different Third Party Appeal model (ie wider than just for DAPs);

9. Consult the sector again on what model of Third Party Appeal rights is considered acceptable

given the wide range of views;

10. Return to the pre-May 2018 position, where any Third Party Appeal rights are not supported

The preferred approach by State Council was to adopt the Preferred Model as presented in the May 2019 Agenda, as it would provide the starting point for discussion with the State Government about the introduction of Third Party Appeals for Development Assessment Panel decisions. WALGA provided this position to the Minister for Transport; Planning and the Minister’s response was as follows: I note WALGA’s State Council endorsed Preferred Model on this matter, however I maintain concerns regarding the unnecessary complexity and red tape third party appeal rights would add to the planning system, which is contrary to the objectives of the Government’s commitment to planning reform.


The Department of Planning, Lands and Heritage received 254 submissions in response to the Green Paper, including many which confirmed the issues and views identified in the Green Paper regarding the current DAP system. An Action Plan for planning reform which contains a program of initiatives to address the concerns identified by the Green Paper and submissions is currently being finalised by the Department for consideration by Government. I will make announcements regarding the content of the Action Plan and reform initiatives in the near future.


Preferred Model Third Party Appeal Rights for decisions made by Development Assessment Panels

Benefits of Third Party Appeal Right for decisions made by Development Assessment Panels

Only Local Governments will be able to challenge and seek review of DAP decisions that are made contrary to the recommendations of the Responsible Authority Report (RAR) or Council position.

In future, possible consideration to a broadening of Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions.

Local Government would be able to appeal a DAP decision and defend the merits of

their policies and defend the enforceability of their conditions.

More transparent process in both decision making and condition setting, resulting in

more accountable DAP members.

Would allow for an appeal to be made on the conditions of approval or refusal

i) that may have been removed from a RAR; or

ii) added to the decision, particularly where no liaison has occurred with the Local

Government for clearing or enforcing the condition; or

iii) applied inappropriately i.e. the condition would change the intent or design of the

development and therefore a new application should have been lodged.

Limits appeal rights to larger, more complex applications and would filter out 'smaller' impact

applications which could potentially overburden the system.

Provides the opportunity for additional information to be included in the appeal process,

particularly if information was not received before the DAP meeting.

Provides the ability to challenge any new information being presented at the DAP meeting

without the Local Government being able to undertake any assessment of the new information

(unassessed revised plans are currently being lodged and approved at meetings).

Able to appeal the ‘Deferral’ process being over utilised, i.e. DAPs are tending to defer

applications multiple times rather than making a decision to approve or refuse the proposal.

Can give the Local Government more confidence that the developer will provide a fully

complete application and discuss the application with the Local Government first, rather than

relying on the DAP to condition the proposal requiring additional critical information.


Appellants in a Third Party Appeal Should be for

A Local Government where DAP has gone against the position of Council itself; or

A Local Government where DAP has gone against the Responsible Authority Report (RAR)

Local Government makes a submission SAT would need to ensure that appeals are made on valid planning grounds and are not made

for commercial or vexatious reasons.

The existing Directions Hearing process could be used to see if the appeal has reasonable

planning merit, which would assist in providing clarity on what constitutes a valid planning

consideration and what would be an invalid planning consideration. The Directions Hearing

could consider the appellant’s justification for submitting the appeal, in particular, whether the

grounds of appeal are supported by documentary evidence or other material (a similar process

for justifying the lodgement of an appeal already exists through Section 76 of the Planning and

Development Act 2005).

** Will need to discuss with SAT the definition of ‘valid planning grounds’ to determine whether the submission has reasonable grounds for appeal**

What can be appealed?

DAP applications that are compulsory over $10 million for JDAPs and $20 million for City of

Perth DAP; or

DAP applications in the optional threshold $2m – 10m for JDAPs and in the City of Perth $2

million - $20 million; or

DAP applications seeking amendments to approvals i.e. Form 2 applications proposing a

change to the development application, and including applications for an extension of time

Timeframe to lodge an appeal As per the existing timeframe, an appeal on a decision made by a Development Assessment

Panel should be lodged within 28 days of the decision being made public, ie publishing of the

DAP minutes.

Local Governments would need to determine within their own organisation what process to

follow in order to decide whether or not to lodge an appeal against a DAP decision. In many

cases this may require a Special Council meeting to determine this.

Costs Any Local Government would need to cover their costs of initiating the appeal, attending SAT

directions, mediation and hearings, and costs could also include obtaining expert advice.


Appeals Process


Attachment 1 Minutes Annual General Meeting 2018

Minutes



Perth

Wednesday, 1 August 2018

Minutes



of the Western Australian

Local Government Association

held at the


21 Mounts Bay Road, Perth

Riverside Theatre (Level 2)

on


at 1.30 pm


Table of Contents

1. Meeting Program ................................................................................................... 16

1.1 Annual General Meeting – Order of Proceedings ............................................... 17

3. Consideration of Executive and Member Motions ............................................. 18

3.1 Coastal Erosion .................................................................................................... 18

3.2 Department of Housing Leasing Residential Property to Charitable Organisations 20

3.3 Motorist Taxation Revenue and Spending in WA .............................................. 22

3.4 Biosecurity Groups (RBGs) ................................................................................. 24

3.5 WALGA Members Support for Waste to Energy ................................................ 26

3.6 Membership of Development Assessment Panels ............................................ 29

3.7 Review of the Mining Act 1978 ............................................................................ 32

3.8 Financial Assistance Grant ................................................................................. 33

3.9 Third Party Appeal Rights ................................................................................... 35

Attachment 1 Minutes Annual General Meeting 2018 ....................................... 41

Attachment two: Action Taken on Resolutions of the 2018 Annual General Meeting 59

Attachment 3: AGM Association Standing Orders ............................................. 65


Annual General Meeting – 2018

Apologies

Shire of Denmark

Shire of Irwin

Shire of Ngaanyatjarraku

Shire of Three Springs

City of Vincent

Mayor Phil Angers, Town of Cottesloe

Mr John Giorgi, Town of Cambridge

1.0 Confirmation of Minutes RESOLUTION: Moved: Cr Denese Smythe (York) Seconded: Cr Chris Mitchell (Broome)

That the Minutes of the 2017 Annual General Meeting be confirmed as a true and correct record of proceedings. CARRIED 2.0 Adoption of President’s Annual Report RESOLUTION: Moved: Mayor Tracey Roberts (Wanneroo) Seconded: President Cr Karen Chappel (Morawa)

That the President’s Annual Report for 2017/2018 be received. CARRIED 3.0 WALGA 2017/2018 Financial Statements RESOLUTION: Moved: Cr Kevin Trent (York) Seconded: Cr Julie Brown (Gosnells) That the WALGA Financial Statements for 2017/2018 be received. CARRIED

4.0 Consideration of Executive and Member Motions

As per motions listed.

5.0 There being no further business the Chair declared the meeting closed at 4:38pm.


4. Consideration of Executive and Member Motions

4.1 Proposal to Amend the Association Constitution

SPECIAL MAJORITY REQUIRED

MOTION:

Moved: President Cr Karen Chappel (Morawa) Seconded: Mayor Carol Adams (Kwinana)

1. That Clause 18 and Clause 19 of the Association Constitution be amended as follows:

I. Clause 18, sub-clause (1) be amended with the addition of the underlined words, as follows:

(1) Following determination of the election of the President pursuant to clause 17 of this Constitution, the State Council shall elect a Deputy President from amongst its metropolitan and country representatives, provided the Deputy President represents the alternate constituency to the President elected pursuant to clause 17.

II. Clause 19 be amended with the addition of the underlined words and the deletion of the strikethrough words, as follows:

(1) If the office of the President becomes vacant or if for any other reason the President is unable to take or hold office at a period which exceeds six months from the date of the next scheduled election for that office, then the State Council shall meet to elect from among their number a President who, subject to this Constitution shall hold the office of President for the balance of the term of the President replaced.

(2) Where a vacancy occurs in the office of President at a period which is six months or less from the date of the next scheduled election for that office, the State Council may convene a meeting to elect from among their number a President who, subject to this Constitution, shall hold the office of President for the balance of the term of the President replaced, or the State Council may in its discretion, determine that the vacancy be filled by the Deputy President until the date of the next scheduled election.

(3) An election pursuant to sub-clause 19(1) or sub-clause 19(2) shall cause the office of Deputy President to be declared vacant immediately prior to the conduct of the election.

(4) Following an election pursuant to sub-clause 19(1) or sub-clause 19(2) an election pursuant to Clause 19(5) will be conducted for the office of Deputy President from amongst representatives of the alternate constituency to that of the President just elected.

(3)(5) If the office of Deputy President becomes vacant or if for any other reason the Deputy President is unable to take or hold office, then the State Council

IN BRIEF

A number of Constitutional amendments proposed by State Council as well as some technical clarifications.

Proposed amendments endorsed by State Council in May 2018.


shall meet to elect from among their number a Deputy President who shall hold the office for the balance of the term of the Deputy President replaced, provided the Deputy President represents the alternate constituency to that of the President.

(4)(6) A State Council representative elected to fill a vacancy of President or

Deputy President pursuant to clause 18 19 shall still be eligible for election to a subsequent two (2) full consecutive terms.

2. That Clause 17A – Rotation of Presidency be added to the Association Constitution, as follows:

17A – Rotation of Presidency

1. At an election for the position of President conducted under sub-clause 17(2), only the incumbent President, subject to complying with sub-clause 17(5), or State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

2. At an election for the position of President conducted under Clause 19, only

State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

3. That Clause 20 of the Association Constitution be amended with the addition of the

underlined words as follows: A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association, or from attending State Council in an ex-officio capacity, if that person:

4. That sub-clause 20(j) of the Association Constitution be amended with the addition of the underlined words and the deletion of the strikethrough words as follows:

(j) Is a Councillor that has been suspended by the Minister for Local Government under Part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)I of the Local Government Act 1995.

5. That sub-clause 10(2) of the Association Constitution be amended with the addition of

the underlined words as follows:

(2) Each representative on the State Council shall be entitled to exercise one (1) deliberative vote on any matter considered by the State Council provided that this clause shall not apply to any ex-officio members of the State Council. The President shall exercise a casting vote only, in the event of there being an equality of votes in respect of a matter considered by the State Council but excluding an election held in accordance with Clause 16 in which the President is entitled to a deliberative vote only.

6. That sub-clauses 2(1), 5(7)(a), 9(1)(d), and 31(4)(b) be amended as follows:

I. That the following strikethrough words be replaced with the following underlined words in sub-clause 2(1):


“Local Government Managers Australia” means the Western Australian Division of the Local Government Managers Australia (LGMA), which body is incorporated under the Victorian Companies Act 1961. “Local Government Professionals Australia WA” means the Western Australian Division of Local Government Professionals Australia.

II. That sub-clause 5(7)(a) of the Association Constitution relating to Associate Members of WALGA be amended with the words “Local Government Managers Australia (LGMA)” to be replaced with the words “Local Government Professionals Australia WA”.

III. That sub-clause 9(1)(a) of the Association Constitution relating to ex-officio members of State Council be amended to replace the words “Local Government Managers Australia (LGMA)” with the words “Local Government Professionals Australia WA”.

IV That sub-clause 31(4)(b) of the Association Constitution relating to a dispute resolution panel be amended by replacing the word “LGMA” with the words “Local Government Professionals Australia WA”.

7. That sub-clause 14(4a)(h) be amended with the addition of the underlined words and the deletion of the strike through words as follows:

(h) Is a Councillor that has been suspended by the Minister for Local Government under part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

CARRIED BY SPECIAL MAJORITY SECRETARIAT COMMENT

This item proposes a number of amendments to WALGA’s Constitution that have been raised or identified since the last governance review and amendments to WALGA’s Constitution in 2016. Amendment of the Constitution involves a two-step process, as detailed in Clause 29 of the Constitution, as follows:

The Constitution of the Association may be altered, added to or repealed by:

(1) A resolution at any meeting of the State Council on the receipt of a special majority of not less than 75% of representatives as, being entitled to do so, vote in person or by their deputy representatives; and

(2) A resolution at an Annual General Meeting or Special General Meeting passed

by a majority of not less than 75% of delegates as, being entitled to do so, vote in person or duly authorize a proxy vote to be exercised on their behalf, provided that:

a. 75% of Ordinary Members who are eligible to vote are present or

represented; and, b. The Chief Executive Officer has given not less than sixty (60) days notice of

any proposal to alter, add or repeal the Constitution to all Ordinary Members.


The proposed amendments were endorsed by a Special Majority at the 4 May 2018 meeting of State Council. Endorsement by a Special Majority at the Annual General Meeting is required for the amendments to come into effect. This report considers seven issues put forward for Constitutional Amendment, with each issue corresponding to the numbered recommendations, as follows:

1. President and Deputy President – Metropolitan and Country Representation 2. President and Deputy President – Rotation of Presidency between Metropolitan and Country

constituencies 3. State Councillor Eligibility – Ex-officio Members 4. State Councillor Eligibility – Ministerial Suspension of Council or Councillor 5. Election Procedure – Confirmation that the WALGA President is entitled to vote in elections for

the positions of President and Deputy President 6. Change of Name – Local Government Professionals Australia WA 7. Zone Delegate Eligibility – Ministerial Suspension of Council or Councillor

Issue 1 – President and Deputy President: Metropolitan and Country Representation An emerging issue was raised at the March 2018 meeting of State Council in relation to the representation of both the Metropolitan and Non-metropolitan constituencies in the positions of President and Deputy President of WALGA. Following consideration of this issue, State Council resolved as follows:

That an item for decision be prepared for the May 2018 State Council agenda to provide consideration to proposed amendments to the WALGA Constitution and Corporate Governance Charter to ensure representation from both Metropolitan and Country constituencies for the President and Deputy President positions.

Since the formation of WALGA as the single Local Government association in 2001, there has been a convention that the President and Deputy President would be elected from opposite constituencies. That is, if the President is from the country constituency, the Deputy President would be elected from the metropolitan constituency and vice-versa. This convention has not been challenged or broken in the 17 years since WALGA’s formation, although it is possible that State Council could elect a President and Deputy President from the same constituency. The argument in favour of this Constitutional amendment is that it would ensure that the Deputy President is drawn from the alternate constituency from that of the President, ensuring representation for both constituencies. The argument against this Constitutional amendment is that it reduces the decision-making function of State Council to elect the ‘best person for the job’ and, as the convention has not been broken since WALGA’s formation, it may not be an issue that requires regulation via Constitutional amendments. To effect the change, amendments are required to Clause 18 – Deputy President, and to Clause 19 – Vacancy: President and Deputy President. The following amendment is proposed to Clause 18 – Deputy President, by adding the underlined text as follows:

(1) Following determination of the election of the President pursuant to clause 17 of this Constitution, the State Council shall elect a Deputy President from amongst its


metropolitan and country representatives, provided the Deputy President represents the alternate constituency to the President elected pursuant to clause 17.

(2) The Deputy President shall be elected by the State Council at the first Ordinary Meeting

of State Council of an even numbered year. The Deputy President’s term shall commence from the date of election and shall conclude on the day of the first Ordinary Meeting of State Council of the following even numbered year.

(3) Prior to expiration of a term of office, a Deputy President may seek re-election for a

consecutive term. (4) Where a Deputy President seeks and is re-elected for a consecutive term, that person

shall not hold office beyond two (2) full consecutive terms.

The proposed amendment above would sufficiently address the issue for regular, end-of-term elections following the election of a new State Council. However, where a vacancy arises in the office of President, the election of a replacement President would need to ensure that metropolitan and country representation remains in the two positions. Ensuring continued representation of both constituencies in the event of a casual vacancy in the office of President could be addressed in one of two ways, both of which have pros and cons. Either:

A. The replacement President must be drawn from same constituency as the current President. That is, if the WALGA President is from the country constituency, election of the replacement President for the balance of the President’s term must be drawn from the country constituency.

Or:

B. The office of Deputy President is declared vacant at the time the election for President is held. This would enable State Council to elect a President from amongst all members with the subsequent election for Deputy President being limited to the alternate constituency.

Option A – Replacement President from the same constituency – limits the options of State Council in electing a President to half of State Council, the half representing the same constituency as the departing President. While this may be appropriate in some circumstances, it does not necessarily provide State Council with the ability to elect the ‘best person for the job’. Secondly, the Deputy President may be an appropriate candidate for the position of President, but would be unable to nominate for the position under this scenario unless they resigned from the position of Deputy President. Option B – Office of Deputy President declared vacant at election of President – addresses the issues with Option A outlined above in that State Council would be able to elect a President from amongst all State Councillors, including the Deputy President who may be suitable. However, it may not be considered appropriate that the Deputy President loses office due to the resignation or inability of the President to continue in the role. On the basis that electing a President from amongst all State Councillors is considered the most important criteria, amendments in accordance with Option B have been drafted to Clause 19 – Vacancy: President and Deputy President – by adding the underlined text and amending the numbering as follows:

(1) If the office of the President becomes vacant or if for any other reason the President is unable to take or hold office at a period which exceeds six months from the date of the next scheduled election for that office, then the State Council shall meet to elect from


among their number a President who, subject to this Constitution shall hold the office of President for the balance of the term of the President replaced.

(2) Where a vacancy occurs in the office of President at a period which is six months or

less from the date of the next scheduled election for that office, the State Council may convene a meeting to elect from among their number a President who, subject to this Constitution, shall hold the office of President for the balance of the term of the President replaced, or the State Council may in its discretion, determine that the vacancy be filled by the Deputy President until the date of the next scheduled election.

(3) An election pursuant to sub-clause 19(1) or sub-clause 19(2) shall cause the office of

Deputy President to be declared vacant immediately prior to the conduct of the election.

(4) Following an election pursuant to sub-clause 19(1) or sub-clause 19(2) an election

pursuant to Clause 19(5) will be conducted for the office of Deputy President from amongst representatives of the alternate constituency to that of the President just elected.

(3)(5) If the office of Deputy President becomes vacant or if for any other reason the Deputy

President is unable to take or hold office, then the State Council shall meet to elect from among their number a Deputy President who shall hold the office for the balance of the term of the Deputy President replaced, provided the Deputy President represents the alternate constituency to that of the President.

(4)(6) A State Council representative elected to fill a vacancy of President or Deputy

President pursuant to clause 18 19 shall still be eligible for election to a subsequent two (2) full consecutive terms.

Issue 2 – Rotation of Presidency between Metropolitan and Country Constituencies Similar to issue 1, above, the Governance and Organisational Services Policy Team of State Council considered the issue of the Presidency of the Association being rotated between the Metropolitan and Country constituencies. Again, this has been managed since WALGA’s formation in 2001 by convention. When a President has retired or stepped down from the role, a representative from the other constituency (often the serving Deputy President) has been elected to the Presidency. The Governance and Organisational Services Policy Team of State Council requested that the issue of rotating the Presidency between the constituencies on a formal basis through Constitutional amendments be considered. The Policy Team resolved:

That an item for decision be prepared for the May 2018 State Council agenda to provide amendments to the WALGA Constitution and Corporate Governance Charter to cover the following issues:

That the position of WALGA President transfers between the two constituencies following the completion of the incumbent’s entitlement to be elected for two full consecutive terms.

Similar to Issue 1, above, implementation of this concept through Constitutional amendment has pros and cons. While, an amendment of this nature would ensure rotating representation of metropolitan and country constituencies in the office of President, it could also limit State Council’s prerogative to elect the ‘best person for the job’.


This proposal raises a number of scenarios that are not necessarily simple to deal with through Constitutional amendments. For instance, depending on the amendments to the Constitution, issues could arise if a President resigns part way through a term, or even if a President only completes one two-year term. For example, if a President from the metropolitan constituency resigned after one two-year term, there would be three possible scenarios:

1. The country constituency could then have a claim to the Presidency as it would be the country’s turn and only State Councillors from the country constituency would be eligible to be elected;

2. A replacement President could be elected from the metropolitan constituency as the metropolitan constituency had only held the Presidency for two years (the newly elected President may then expect to be re-elected for a second term, lengthening the reign of the metropolitan constituency to six years, thereby causing further issues); or,

3. State Council could elect a President from either constituency, as per current arrangements. One option could be to only ‘force’ the rotation of the Presidency once the President has completed two terms, however this could create an issue if a President resigned part way through their second term as the replacement President would then be ‘entitled’ to two terms before a constitutionally enforceable rotation of the Presidency. In the interest of simplicity it is suggested that a new Clause 17A be added to the Constitution to ensure rotation of the office of Presidency no matter the length of time served by the President:


3. At an election for the position of President conducted under sub-clause 17(2), only the incumbent President, subject to complying with sub-clause 17(5), or State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

4. At an election for the position of President conducted under Clause 19, only State Councillors

from the alternate constituency to the incumbent President will be eligible to be elected. This would mean, at any election for President, only the incumbent President or State Councillors from the alternate constituency would be eligible to nominate. If the President has retired or has completed two full terms (as per sub-clause 17(5)), only State Councillors from the alternate constituency would be eligible to nominate and be elected. Issue 3 – State Councillor Eligibility: Ex-officio Members At the July 2017 State Council meeting, an emerging issue was considered in relation to the continuing eligibility of to serve on State Council following a serious breach of the Local Government Act 1995. State Council resolved as follows:

That:

1. The issue of amending the Constitution relating to State Councillor, ordinary or ex officio, eligibility be considered by the Governance Policy Team;

2. The Policy Team to consider the implications of amending the Constitution so that if any State

Councillor, ordinary or ex officio, is found guilty of a serious breach of the Local Government Act 1995, as amended, that person will become ineligible to become or continue as a State Councillor, ordinary or ex officio.


As per State Council’s resolution above, the Governance and Organisational Services Policy Team considered this issue at their March 2018 meeting and resolved as follows:

That an item for decision be prepared for the May 2018 State Council agenda to provide amendments to the WALGA Constitution and Corporate Governance Charter to cover the following issues;

That if any State Councillor, ordinary or ex officio, is found guilty of a serious breach of the Local Government Act 1995, as amended, that person will become ineligible to become or continue as a State Councillor, ordinary or ex officio.

Clause 20, sub-clause (e) disqualifies a representative or deputy representative from serving on the State Council if that person is convicted of an offence under the Local Government Act 1995. To give effect to the Policy Team’s recommendation, an amendment is required to clarify that Clause 20 of the Constitution also applies to ex-officio members, with the addition of the underlined text, as per below:

A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association, or from attending State Council in an ex-officio capacity, if that person: (a) Dies; (b) Ceases to be a Councillor of the Ordinary Member; (c) Resigns the position by notice in writing delivered or sent by post to the Chief Executive

Officer, and such resignation is accepted; (d) Is a member of State or Federal Parliament; (e) Is convicted of an offence under the Local Government Act 1995; (f) Is permanently incapacitated by mental or physical ill-health; (g) Is absent from more than 3 consecutive State Council meetings; (h) Is a member of a Local Government that ceases to be a member of the Association; (i) Is the subject of a resolution passed by the Zone from which that person was originally

elected terminating his or her appointment as a representative or deputy representative of that Zone, except where that person is the subject of any resolution consequent upon his or her being elected President of the Association and in pursuance of sub-clause 17(4); or,

(j) Is a Councillor of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

Issue 4 – State Councillor Eligibility: Ministerial Suspension of Council or Councillor A further issue relating to State Councillor eligibility relates to the suspension of Councils and the proposed amendment to the Local Government Act 1995 to enable the Minister for Local Government to stand down an individual Elected Member. Currently sub-clause 20(j) of the Constitution states that a State Councillor will not be eligible to be elected or to continue on State Council if “a Councillor of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.” It is the opinion of the secretariat that sub-clause 20(j) is too specific as Councils can also be suspended under Section 8.19 of the Local Government Act 1995. Further, if the Local Government Amendment (Suspension and Dismissal) Bill 2018 passes the Parliament, as expected, the Minister for Local Government will also have the power to suspend individual Elected Members. It is therefore recommended that sub-clause 20(j) be amended to clarify that a State Councillor who is suspended or stood down by the Minister using various sections of the Local Government Act 1995 is not eligible to be elected to, or continue on, State Council, as follows:


A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association if that person:

(a) Dies; (b) Ceases to be a Councillor of the Ordinary Member; (c) Resigns the position by notice in writing delivered or sent by post to the Chief Executive

Officer, and such resignation is accepted; (d) Is a member of State or Federal Parliament; (e) Is convicted of an offence under the Local Government Act 1995; (f) Is permanently incapacitated by mental or physical ill-health; (g) Is absent from more than 3 consecutive State Council meetings; (h) Is a member of a Local Government that ceases to be a member of the Association; (i) Is the subject of a resolution passed by the Zone from which that person was originally

elected terminating his or her appointment as a representative or deputy representative of that Zone, except where that person is the subject of any resolution consequent upon his or her being elected President of the Association and in pursuance of sub-clause 17(4); or,

(j) Is a Councillor that has been suspended by the Minister for Local Government under Part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)(c) of the Local Government Act 1995.

Issue 5 – Election Procedure – Confirmation that the WALGA President is entitled to vote in elections for the positions of President and Deputy President Another clarification that has arisen is to confirm that the incumbent President is entitled to vote in elections for President and Deputy President of WALGA. The Constitution is clear that the President does not exercise a deliberative vote on matters before State Council (but does have a casting vote if there is an equality of votes), but the Constitution is silent on whether the President is entitled to vote in elections. It has been standard operating practice that the President has voted in elections for the position of President and Deputy President. Clause 10 – Proceedings of State Council, sub-clause (2) relates to the President’s voting and it is proposed that it be amended with the addition of the underlined words, as follows to make clear that the President may vote for office bearer positions:

(2) Each representative on the State Council shall be entitled to exercise one (1) deliberative vote on any matter considered by the State Council provided that this clause shall not apply to any ex-officio members of the State Council. The President shall exercise a casting vote only, in the event of there being an equality of votes in respect of a matter considered by the State Council but excluding an election held in accordance with Clause 16 in which the President is entitled to a deliberative vote only.

Issue 6 – Change of Name – Local Government Professionals Australia WA Following the change of name of the Local Government Managers Australia (LGMA) to Local Government Professionals Australia WA it is proposed that the following sub-clauses be amended to reflect the name change:

2(1)

5(7)(a)

9(1)(d)

31(4)(b) Issue 7 – Zone Delegate Eligibility: Ministerial Suspension of Council or Councillor


Similar to Issue 4 above, this amendment proposes that sub-clause 14(4a)(h) be amended to clarify that a Zone delegate who is suspended or stood down by the Minister using various sections of the Local Government Act 1995 is not eligible to be elected to, or continue on, the Zone, as follows: (4a) The term of a person who is a delegate of a member of a Zone expires when the person: (a) dies; (b) ceases to be a Councillor of the Ordinary Member;

(c) resigns the position by notice in writing given to the Ordinary Member who elected or appointed the person as its delegate and the resignation is accepted;

(d) becomes a member of State or Federal Parliament; (e) is convicted of an offence under the Local Government Act 1995; (f) is permanently incapacitated by mental or physical ill-health;

(g) is the subject of a resolution passed by the Ordinary Member who appointed the person as its delegate terminating their appointment as the delegate of that Ordinary Member; or



4.2 Roadside Vegetation - Regulatory Amendments MOTION:

Moved: President Cr David Lovelock (Victoria Plains) Seconded: Cr Pauline Bantock (Victoria Plains)

That the Environmental Protection (Clearing of Native Vegetation) Regulations 2004 be amended to permit clearing or reduction of vegetation:

1. Within 30m of all farm driveways/gates/entrances; and,

2. On road bends and intersections obstructing ‘line of sight’, be cleared.

CARRIED

MEMBER COMMENT

Drivers in country area face multiple issues on the roads, not the least of which is entry onto Shire controlled roads from property entrances and side roads. The issues exist not just for the driver on the continuing road, but for the driver attempting to enter. Sight distances are often obscured, and in hilly terrain or where the road being entered does not provide a reasonable merging distance, entry can be problematic. This is made worse where the roads have curves or crests close to the entry point. The issues are even worse for slow moving traffic joining a road that has a 110km/hr limit, such as school buses and heavy transport, often requiring the continuing vehicles to brake for a vehicle that has joined the continuing traffic when all indications were that it was safe and appropriate to do so. The Environmental Protection (Clearing of Native Vegetation) Regulations 2004 are inadequate.

- Schedule 2 of the Regulations addresses clearing for crossovers from a property, but limits the clearing to what has been previously cleared within the previous 10 years.

- Schedule 3 applies to the maintenance of infrastructure. The Shire is of the opinion that the proposed change to the Regulations would add significantly to road safety.

IN BRIEF

Motion for regulatory amendments to enable clearing of vegetation close to driveways, road bends and intersections;

With a view to improving road safety.


4.3 GST Revenue Distribution Share for WA MOTION: Moved: President Cr Brian Piesse (Donnybrook-Balingup) Seconded: Cr Tony Pratico (Bridgetown-Greenbushes)

That WALGA adopts a policy and position as the representative of the WA Local Government section to persistently seek and advocate for an increase of the GST distribution share back to Western Australia.

CARRIED

MEMBER COMMENT

At the Ordinary Meeting on 23 May 2018, the Shire of Donnybrook Balingup Council resolved to support the above motion and present it to the Western Australian Local Government for consideration at the 2018 Annual General Meeting of the Western Australian Local Government Association.

In comparison to other states and territories, Western Australia is underrepresented in the amount of GST revenue share received and remains the only state or territory that receives less than half of the GST it generates. This, in effect, is depriving Western Australia of much needed funds for infrastructure and development.

GST breakdown state by state 2018-19

State GST share per dollar GST share % Total GST distribution $m

VIC 98c 25.6 $16,830

WA 47c 4.9 $3,255

NSW 85c 27.4 $18,030

SA $1.47 10.3 $6,751

Tas $1.77 3.7 $2,434

ACT $1.18 2.0 $1,298

NT $4.26 4.2 $2,755

Qld $1.09 22.0 $14,447

IN BRIEF

WA is underrepresented in the amount of GST share received

Seeking WALGA’s support to advocate for an increase to the GST distribution for WA


4.4 Rural, Regional and Remote Community State Government Funding Cuts MOTION: Moved: Cr Ken Seymour (Moora) Seconded: Cr Steven Carter (Dalwallinu) That WALGA express its deep concern to the W.A State Government regarding the continued attack on rural, regional and remote communities in W.A through reducing funding to critical services and infrastructure programs, cuts that disproportionately discriminate against already disadvantaged communities across W.A.

CARRIED MEMBER COMMENT

In December 2017, Shire of Moora was advised by the Department of Education Director General, Sharyn O’Neill that the Moora Residential College would close at the end of the 2018 school year. The State Government of W.A cited reasoning of commitment to budget repair measures to deliver sustainable growth and an operating surplus by 2020/2021.

Notwithstanding the immediate effect on the Moora community and wider region because of the decision to close the Moora Residential College, the Shire of Moora is extremely concerned with the State Governments continued attack on rural, regional and remote W.A. communities, many of which are already at serious disadvantage because of isolation and population decline. As an example, access to education and health infrastructure and services are important to rural, regional and remote communities and greatly enhances their ability to attract residents, workers and businesses. Access to the full range of health services (including GP’s, acute and high care hospital, allied health, aged care, dental care) and educational services (K-12, Childcare, TAFE) becomes a major decision factor for anyone looking to move to a rural, regional and remote community. In the case of Moora, the existing infrastructure and services, including the current education offered at the Central Midlands Senior High School, has featured prominently in many local resident’s decision to move to the area. This resonates across many W.A communities. Funding reductions to key areas of services and infrastructure such as education, health, transport and sewerage augurs to further erode and put at risk fair and equitable access to the very basics of amenity and lifestyle in rural, regional and remotes areas of W.A many of which are experiencing continued population, service and infrastructure decline.

IN BRIEF

Concern regarding funding cuts, particularly to education services and infrastructure, affecting rural communities.


4.5 A MATTER OF SPECIAL URGENT BUSINESS: Proposed Amendments to Planning and Development (Local Planning Schemes) Regulations 2015

MOTION: Moved: Mayor Penny Taylor (Subiaco) Seconded: Cr Julie Matheson (Subiaco) That the members agree that the following item of Special Urgent Business relating to Proposed Amendments to Planning and Development (Local Planning Schemes) Regulations 2015 be considered. Voting Requirement: ABSOLUTE MAJORITY CARRIED BY ABSOLUTE MAJORITY

4.5 B Proposed Amendment to Planning and Development (Local Planning Schemes) Regulations 2015

MOTION: Moved: Mayor Penny Taylor (Subiaco) Seconded: Cr Julie Matheson (Subiaco) That the Western Australian Local Government Association (WALGA) advocate to amend:

1. Schedule 2, Part 7, Clause 61 (e) of the Planning and Development (Local Planning

Schemes) Regulations 2015 to allow Local Governments to remove reference to ‘a

single house’ from the exemption of requiring development approval; and

2. The Planning and Development (Local Planning Schemes) Regulations 2015 to permit

Local Governments to introduce a requirement into their local planning scheme to

require development approval to be issued prior to a development application for

demolition of a single house being determined.

LOST


Attachment 2: Action Taken on Resolutions of the 2018 AGM

Action Taken on Resolutions of the

2018 Annual General Meeting

4.1 Proposal to Amend the Association Constitution 8. That Clause 18 and Clause 19 of the

Association Constitution be amended as follows:

I. Clause 18, sub-clause (1) be amended with the addition of the underlined words, as follows:

(2) Following determination of the election of the President pursuant to clause 17 of this Constitution, the State Council shall elect a Deputy President from amongst its metropolitan and country representatives, provided the Deputy President represents the alternate constituency to the President elected pursuant to clause 17.

II. Clause 19 be amended with the addition of the underlined words and the deletion of the strikethrough words, as follows:

(1) If the office of the President becomes vacant or if for any other reason the President is unable to take or hold office at a period which exceeds six months from the date of the next scheduled election for that office, then the State Council shall meet to elect from among their number a President who, subject to this Constitution shall hold the office of President for the balance of the term of the President replaced.

(2) Where a vacancy occurs in the office of President at a period which is six months or less from the date of the next scheduled election for that office, the State Council may convene a meeting to elect from among their number a President who, subject to this Constitution, shall hold the office of

The Constitution has been amended as per the

AGM resolution




President for the balance of the term of the President replaced, or the State Council may in its discretion, determine that the vacancy be filled by the Deputy President until the date of the next scheduled election.

(3) An election pursuant to sub-clause 19(1) or sub-clause 19(2) shall cause the office of Deputy President to be declared vacant immediately prior to the conduct of the election.

(4) Following an election pursuant to sub-clause 19(1) or sub-clause 19(2) an election pursuant to Clause 19(5) will be conducted for the office of Deputy President from amongst representatives of the alternate constituency to that of the President just elected.

(3)(5) If the office of Deputy President becomes vacant or if for any other reason the Deputy President is unable to take or hold office, then the State Council shall meet to elect from among their number a Deputy President who shall hold the office for the balance of the term of the Deputy President replaced, provided the Deputy President represents the alternate constituency to that of the President.

(4)(6) A State Council representative elected to fill a vacancy of President or Deputy President pursuant to clause 18 19 shall still be eligible for election to a subsequent two (2) full consecutive terms.

9. That Clause 17A – Rotation of Presidency be added to the Association Constitution, as follows:


5. At an election for the position of President conducted under sub-clause 17(2), only the incumbent President, subject to complying with sub-clause 17(5), or State




Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

6. At an election for the position of President conducted under Clause 19, only State Councillors from the alternate constituency to the incumbent President will be eligible to be elected.

10. That Clause 20 of the Association Constitution be amended with the addition of the underlined words as follows:

A person shall cease or be disqualified from being a representative or deputy representative on the State Council, or from being President or Deputy President of the Association, or from attending State Council in an ex-officio capacity, if that person:

11. That sub-clause 20(j) of the Association Constitution be amended with the addition of the underlined words and the deletion of the strikethrough words as follows:

(j) Is a Councillor that has been suspended by the Minister for Local Government under Part 8 of an Ordinary Member that has been peremptorily suspended under Section 8.15C(2)I of the Local Government Act 1995.

12. That sub-clause 10(2) of the Association Constitution be amended with the addition of the underlined words as follows: (2) Each representative on the State

Council shall be entitled to exercise one (1) deliberative vote on any matter considered by the State Council provided that this clause shall not apply to any ex-officio members of the State Council. The President shall exercise a casting vote only, in the event of there being an equality of votes in respect of a matter considered by the State Council




but excluding an election held in accordance with Clause 16 in which the President is entitled to a deliberative vote only.

13. That sub-clauses 2(1), 5(7)(a), 9(1)(d),

and 31(4)(b) be amended as follows:

I. That the following strikethrough words be replaced with the following underlined words in sub-clause 2(1):

“Local Government Managers Australia” means the Western Australian Division of the Local Government Managers Australia (LGMA), which body is incorporated under the Victorian Companies Act 1961. “Local Government Professionals Australia WA” means the Western Australian Division of Local Government Professionals Australia.

II. That sub-clause 5(7)(a) of the Association Constitution relating to Associate Members of WALGA be amended with the words “Local Government Managers Australia (LGMA)” to be replaced with the words “Local Government Professionals Australia WA”.

III. That sub-clause 9(1)(a) of the Association Constitution relating to ex-officio members of State Council be amended to replace the words “Local Government Managers Australia (LGMA)” with the words “Local Government Professionals Australia WA”.

IV That sub-clause 31(4)(b) of the Association Constitution relating to a dispute resolution panel be amended by replacing the word “LGMA” with the words “Local Government Professionals Australia WA”.




14. That sub-clause 14(4a)(h) be amended with the addition of the underlined words and the deletion of the strike through words as follows:


4.2 Roadside Vegetation – Regulatory Amendments

That the Environmental Protection (Clearing of Native Vegetation) Regulations 2004 be amended to permit clearing or reduction of vegetation:

3. Within 30m of all farm driveways/gates/entrances; and,

4. On road bends and intersections obstructing ‘line of sight’, be cleared.

WALGA has been working with the Department of Water and Environmental Regulation (DWER) and the Department of Biodiversity, Conservation and Attractions (DBCA) in relation to Local Governments’ concerns regarding the operation of the regulations of clearing of native vegetation. DWER has agreed to WALGA’s proposal to establish a Local Government Clearing Regulation Working Group to provide strategic leadership and guidance on roadside clearing guidelines and policy, including permits and offsets. The first meeting of the Working Group is expected to be held in mid-July, following confirmation of the Local Government Officer nominees by State Council. The requested regulatory amendments identified in the resolution are important elements to be addressed through the Local Government Clearing Regulation Working Group.

4.3 GST Revenue Distribution Share of WA That WALGA adopts a policy and position as the representative of the WA Local Government section to persistently seek and advocate for an increase of the GST distribution share back to Western Australia.

WALGA advocated the need for GST reform to State and Commonwealth officials, and the State has been successful in securing an increased share of GST revenue for WA over the coming years. The changes made to the GST distribution system include:

A new equalisation benchmark, which will ensure that no jurisdiction’s GST relativity can fall below that of NSW or Victoria. The




transition to this new equalisation standard will begin in 2021-22 and will take place over six years.

The introduction of a GST floor, which will see no jurisdiction’s GST relativity fall below 0.70 in 2022-23 and 2023-24 and then 0.75 from 2024-25 onwards.

The introduction of short-term top-up payments until 2021-22, to ensure that no jurisdiction will have a GST relativity of below 0.70.

The above GST reforms are estimates to provide WA an additional $8.3 billion between 2018-19 and 2022-23.

4.4 Rural, Regional and Remote Community State Government Funding Cuts That WALGA express its deep concern to the W.A State Government regarding the continued attack on rural, regional and remote communities in W.A through reducing funding to critical services and infrastructure programs, cuts that disproportionately discriminate against already disadvantaged communities across W.A

Following reinstatement of much needed funds and as a result of a resolution from the September 2018 State Council meeting: ‘That WALGA express its appreciation to the State Government for working together with Local Government for the reinstatement of funds for the School of the Air, CRC’s and assistance in accessing federal funding for the Moora Residential College.’ Resolution 123.6/2018, correspondence was written to the Premier, Mark McGowan on 20 November 2018 thanking his Government for recognising the incredible value of reinstating much needed funds in regional Western Australia. Notwithstanding, the Association is still pursuing, among many other matters, equity of access in the Regional Health sphere, ensuring access to affordable GROH housing and ensuring program and cost shifting does not continue into the future.


Attachment 3: AGM Association Standing Orders 1. INTERPRETATIONS

For the purposes of these Standing Orders, if not inconsistent with the context, the following words shall have the following meanings:

1.1 "Absolute Majority" means:

a majority of delegates of the Association whether present and voting or not.

1.2 "Association" means:

all or any part of the Western Australian Local Government Association.

1.3 “Delegate or Deputy Delegate" means:

those persons duly nominated, from time to time, to represent a Member Local Government at a meeting of the Association.

1.4 “Deputy President” means:

the Deputy President for the time being of the Association.

1.5 “Meeting" means:

an Annual or Special General Meeting of the Association.

1.6 “Member Local Government” means:

a Local Government admitted to ordinary membership of the Association in accordance with the provisions of the Constitution.

1.7 "President" means:

the President for the time being of the Association.

1.8 “Simple Majority” means: a majority of the delegates from the Association that are present and voting.

2. CONDUCT OF MEETINGS

The proceedings and business of meetings of the Association shall be conducted according to these Standing Orders.

3. NOTICE OF MEETING

3.1 Annual General Meeting

The Chief Executive Officer of the Association shall give at least ninety (90) days notice of an Annual General Meeting to all Member Local Governments, advising of the closing date for submission of motions for inclusion on the agenda.

3.2 Special General Meeting

A Special General Meeting of the Association is to be held if a request is received by the Association President, in accordance with the requirements of the Association’s Constitution. No business shall be transacted at a Special General Meeting other than that for which the Special General Meeting was called.

3.3 Notice shall be given at the destinations appearing

in the records of the Association.

Notice will be deemed to have been delivered immediately if transmitted electronically or on the second working day after posting.

4. QUORUM

4.1 The Association shall not conduct business at a

meeting unless a quorum is present.

4.2 At any meeting of the Association greater than one half of the delegates who are eligible to vote must be present to form a quorum.

4.3 The Association is not to transact business at a meeting unless a quorum is present.

4.4 If a quorum has not been established within the 30 minutes after a meeting is due to begin then the Association can be adjourned – (a) by the President or if the President is not

present at the meeting, by the Deputy President;

(b) if neither the President nor Deputy President is present at the meeting, by a majority of delegates present;

(c) if only one delegate is present, by that delegate; or

(d) if no delegate is present, by the Chief Executive Officer or a person authorised by the Chief Executive Officer.

4.5 If at any time during a meeting a quorum is not present, the President shall thereupon suspend the proceedings of the meeting for a period of five (5) minutes and if a quorum is not present at the expiration of that period, the meeting shall be deemed to have been adjourned and the person presiding is to reschedule it for some future time.

4.6 Notice of a meeting adjourned because of absence of a quorum is to be given to all Member Local Governments.

5. MEETINGS OPEN TO THE PUBLIC

The business of the Association shall be open to the public except upon such occasions as the Association may by resolution otherwise decide.

6. ORDER OF BUSINESS

Unless the Association should decide otherwise, the order of business at meetings of the Association, with the exception of special meetings or an adjourned meeting, shall be as follows: (a) Record of attendance and apologies;

(b) Announcements;

(c) Confirmation of minutes of previous meetings;

(d) President’s report;

(e) Financial report for the financial year; and

(f) Consideration of Executive and Member Motions.

7. VOTING ENTITLEMENTS


7.1 Each Member Local Government shall be entitled

to be represented at any meeting of the Association.

7.2 Only eligible and registered delegates may vote.

7.3 A delegate shall be entitled to exercise one vote

on each matter to be decided. Votes are to be exercised in person.

7.4 A delegate unable to attend any meeting of the

Association shall be entitled to cast a vote by proxy.

7.5 A proxy shall be in writing and shall nominate the

person in whose favour the proxy is given, which person need not be a delegate. Proxy authorisations shall be delivered to the Chief Executive Officer of the Association before the commencement of the meeting at which the proxy is to be exercised and shall be signed by the delegate or by the Chief Executive Officer of the Member Local Government that nominated the delegate.

8. SPECIAL URGENT BUSINESS

At any time during a meeting a delegate may, with the approval of an absolute majority, introduce a motion relating to special urgent business that calls for an expression of opinion from the meeting.

In presenting an item of special urgent business, a delegate shall have sufficient copies of the motion in writing for distribution to all delegates present at the meeting and, where practicable, give prior notice to the President of such intention.

9. PRESIDENT

In the construction of these Standing Orders unless the context requires otherwise, the word "President" shall in the absence of the President

include the Deputy President or the delegate chosen by resolution to preside at any meeting of the Association.

10. DELEGATE AND DEPUTY DELEGATE

10.1 In the construction of these Standing Orders

unless the context requires otherwise, the word “delegate” shall in the absence of the delegate include the deputy delegate.

10.2 A deputy delegate acting in the capacity of a

delegate unable to attend a meeting of the Association shall exercise all rights of that delegate.

11. PRESIDENT TO PRESIDE

11.1 The President shall preside at all meetings of the

Association, but in absence of the President, the Deputy President shall preside.

11.2 In the absence of the President and the Deputy

President, the delegates shall choose by resolution, a delegate present to preside at the meeting.

12. SPEAKING PROTOCOL

12.1 Only registered delegates and members of the Association’s State Council shall be entitled to speak at meetings of the Association.

12.2 The first person that is entitled to speak at a

meeting who attracts the attention of the person presiding shall have precedence in speaking.

12.3 Speakers are to use the microphones supplied.

12.4 When addressing a meeting, speakers are to: (a) rise and remain standing unless unable to

do so by reason of sickness or disability;

(b) address the meeting through the person presiding;

(c) state their name and Local Government before otherwise speaking;

(d) refrain from reading comment printed in the agenda paper in support of a motion, but may identify key points or make additional comment; and

(e) refrain from using provoking or discourteous expressions that are calculated to disturb the peaceful current of debate.

12.5 Mobile phones shall not be switched on while the meeting is in session.

13. DEBATE PROCEDURES

13.1 A delegate moving a substantive motion may

speak for – (a) 5 minutes in his or her opening address; and

(b) 3 minutes in exercising the right of reply.

13.2 Other speeches for or against motions are to be

limited to 3 minutes unless consent of the meeting is obtained which shall be signified without debate.

13.3 No delegate, except the mover of a motion in

reply, is to speak more than once on the same motion except by way of personal explanation.

13.4 As soon as the right of reply has been exercised,

the motion is to be forthwith put to the vote without further comment.

13.5 No discussion shall take place on any motion

unless it is moved and seconded. Only one amendment on any one motion shall be received at a time, and such amendment shall be disposed of before any further amendment can be received. Any number of amendments may be proposed.

13.6 The provisions of these Standing Orders

applicable to motions apply mutatis mutandis to amendments, except that the mover of an amendment shall have no right of reply.

13.7 When a motion has been moved and seconded,

the person presiding shall at once proceed to take a vote thereon unless a delegate opposes it or an amendment is proposed.


13.8 No more than two delegates shall speak in

succession on one side, either for or against the question before the meeting, and if at the conclusion of the second speaker’s remarks, no delegate speaks on the other side, the motion or amendment may be put to the vote.

13.9 Notwithstanding clause 13.7, where a composite

motion is moved which embodies the core aspects of subsequent motions listed on the agenda, a delegate whose motion has been superseded shall have the opportunity to speak on the question of the composite motion before it is put.

Once a composite motion has been carried, no further debate shall be permitted in respect of the superseded motions.

13.10 At any time during a debate, but after the

conclusion of a delegate’s comments, a delegate who has not spoken during the debate may move, without discussion, “that the question be now put”. If that motion is seconded and carried by a majority, the question shall be submitted at once to the meeting, after the mover has replied.

14. QUESTIONS

Any delegate seeking to ask a question at any meeting of the Association shall direct the question to the President.

15. POINT OF ORDER

A delegate who is addressing the President shall not be interrupted except on a point of order, in which event the delegate shall wait until the delegate raising the point of order has been heard and the question of order has been disposed of, whereupon the delegate so interrupted may, if permitted, continue.

16. MOTION - SUBSTANCE TO BE STATED

A delegate seeking to propose an original motion or amendment shall state its substance before addressing the meeting thereon and, if so required by the President, shall put the motion or amendment in writing.

17. PRIORITY OF SPEAKERS

If two or more delegates wish to speak at the same time, the President shall decide who is entitled to priority.

18. PRESIDENT TO BE HEARD

Whenever the President signifies a desire to speak during a debate, any delegate speaking or offering to speak is to be silent, so that the President may be heard without interruption.

19. WITHDRAWAL OF MOTION

A motion or amendment may be withdrawn by the mover with the consent of the meeting, which shall be signified without debate, and it shall not be competent for any delegate to speak upon it after

the mover has asked permission for its withdrawal, unless such permission has been refused.

20. PRESIDENT MAY CALL TO ORDER

The President shall preserve order, and may call any delegate to order when holding an opinion that there shall be cause for so doing.

21. RULING BY PRESIDENT

The President shall decide all questions of order or practice. The decision shall be final and be accepted by the meeting without argument or comment unless in any particular case the meeting resolves that a different ruling shall be substituted for the ruling given by the President. Discussions shall be permitted on any such motion.

22. RESOLUTIONS

22.1 Except as otherwise provided in the Association

Constitution and these Standing Orders, all motions concerning the affairs of the Association shall be passed by a simple majority.

22.2 Any matter considered by the Association at a

Special Meeting shall not be passed unless having received an absolute majority.

23. NO DISCUSSION

Where there is no discussion on a motion, the President may deem the motion to be passed unless the meeting resolves otherwise.

24. PERMISSIBLE MOTIONS DURING DEBATE

24.1 When a motion is under debate, no further motion

shall be moved except the following: (a) that the motion be amended;

(b) that the meeting be adjourned;

(c) that the debate be adjourned;

(d) that the question be now put;

(e) that the meeting proceed with the next item of business; or

(f) that the meeting sits behind closed doors.

24.2 Any delegate who has not already spoken on the

subject of a motion at the close of the speech of any other delegate, may move without notice any one of the motions listed in clause 24.1 (b)-(f) and, if the motion is seconded, it shall be put forthwith.

24.3 When a debate is adjourned, the delegate who

moves the adjournment shall be the first to speak on the motion when the debate is resumed unless the delegate advises of no desire to speak on the motion. Where this occurs, the President shall then call for further speakers, with the exception of those delegates who have previously spoken (unless the meeting otherwise agrees).

25. RESCISSION OF RESOLUTION

25.1 At the same meeting


Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Association may, by simple majority at the same meeting at which it is passed, rescind or alter a resolution if all delegates who were present at the time when the original resolution was passed are present.

25.2 At a Future Meeting

Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Association may rescind or alter a resolution made at an earlier meeting:

(a) by simple majority, where the delegate intending to move the motion has, through the Chief Executive Officer, given written notice of the intended motion to each delegate at least seven (7) days prior to the meeting; or

(b) by absolute majority, in any other case.

26. METHOD OF TAKING VOTES

The President shall, in taking a vote on any motion or amendment, put the question first in the affirmative, and then in the negative and may do so as often as is necessary to enable formation and declaration of an opinion as to whether the affirmative or the negative has the majority on the voices or by a show of hands or by an electronic key pad voting system.

27. DIVISION

The result of voting openly is determined on the count of official voting cards and, immediately upon a vote being taken, a delegate may call for a division.

28. ALL DELEGATES TO VOTE

28.1 At meetings of the Association, a delegate present

at the meeting when a question is put shall vote on the question.

28.2 Each delegate shall be entitled to exercise one

deliberative vote on any matter considered.

29. PRESIDENT’S RIGHT TO VOTE

The President shall have a casting vote only.

30. SUSPENSION OF STANDING ORDERS

30.1 In cases of urgent necessity or whilst the

Association is sitting behind closed doors, any of these Standing Orders may be suspended on a motion duly made and seconded, but that motion shall not be declared carried unless a simple majority of the delegates voting on the question have voted in favour of the motion.

30.2 Any delegates moving the suspension of a

Standing Order shall state the object of the motion, but discussion shall not otherwise take place.

31. NO ADVERSE REFLECTION ON ASSOCIATION

A delegate shall not reflect adversely upon a resolution of the Association, except on a motion that the resolution be rescinded.

32. NO ADVERSE REFLECTION ON DELEGATE

A delegate of the Association shall not reflect adversely upon the character or actions of another delegate nor impute any motive to a delegate unless the Association resolves, without debate, that the question then before the Association cannot otherwise be adequately considered.

33. MINUTES

33.1 The Chief Executive Officer of the Association is to

cause minutes of the meeting to be kept and preserved.

33.2 The minutes of a meeting are to be submitted to

the next Annual or Special General Meeting for confirmation.

33.3 Copies of the minutes will be supplied to all

delegates prior to the meeting.

Documents

Agenda Attachments...GOVT. HOT OFFICE BOOKING (HO), COMMERCIAL BOOKING Shire Performance Reviews 3 Professional Office N/A SMYL – Community Services 4 Professional Office Commercial