Agenda - IMAPimap.vic.gov.au/uploads/Meeting Agendas/2019 May/Combined... · 2019. 5. 21. · Dr Evelyn Légaré, Director Strategic ... McElroy, IMAP Executive Officer Guests Mr

24 May 2019

1

Agenda

Inner Melbourne Action Plan Implementation Committee

Meeting No 54

8.00 am – 10.00 am Friday 24 May 2019 City of Port Phillip

Council Chamber, St Kilda Town Hall

99a Carlisle Street, ST KILDA

Committee

Members

Cr Dick Gross, Mayor, City of Port Phillip (Chair) Cr Martin Zakharov, Mayor, Maribyrnong City Council Cr Steven Stefanopoulos, Mayor, City of Stonnington Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne Cr Danae Bosler, Mayor, City of Yarra Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Simon Thomas, Interim Chief Executive Officer, City of Stonnington Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

Associate Partner

Representatives

Mr Adrian Salmon, Principal Planner, Planning Services, DELWP Mr Rod Anderson, Strategy & Partnerships Regional Manager - Port Phillip, DELWP Dr Evelyn Légaré, Director of Evaluation, Department of Transport Mr Michael Anderson, Snr Project Officer Place Strategy, Econ Projects & Precincts, DEDJTR Mr Peter Sagar, Director Inner Melbourne, Victorian Planning Authority

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Mr Nick Casey, Senior Research Analyst, City of Melbourne Mr Dale Stewart, Senior Recreation Planner, City of Melbourne IMAP Champions Mr Bruce Phillips, Director Planning & Placemaking, City of Yarra Ms Kylie Bennetts, Director CEOs Office, City of Port Phillip Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington Ms Katy McMahon, Manager City Business, Maribyrnong City Council Ms Jenny Bailey, Manager Engineering Services, City of Melbourne

PRELIMINARIES

Item Time Alloc.

Agenda Topic Responsibility

1. 2 mins Commence 8.00am

Appointment of Chair

Cr Dick Gross, Mayor, City of Port Phillip

IMAP Executive Officer

2. 3 mins Introductions and Apologies

Chair

3. 1 min Members Interest

Disclosure by members of any conflict of interest in accordance with s.79 of the Act

Chair

24 May 2019

2

ITEMS

Item Time Alloc.



Confirmation of the Minutes of the IMAP Implementation Committee (Attachments 1 and 11) – 22 February 2019 Recommendation: 4.1 That the IMAP Implementation Committee resolves to confirm:

the draft Minutes of the IMAP Implementation Committee No. 53; and

the Confidential Business Draft Minutes of the IMAP Implementation Committee No. 53 (Attachment 11)

held on 22 February 2019, as an accurate record of the proceedings.

Chair

5. 2 mins

Confirmation of the Minutes of the IMAP Executive Forum meeting – 19 March 2019 (Attachment 2) Recommendation: 5.1 That the IMAP Implementation Committee resolves to confirm the

draft Minutes of the IMAP Executive Forum No. 29 held on 19 March 2019 as an accurate record of the proceedings.

Chair

6. 5 mins Confirmation of the Minutes of the IMAP Executive Forum meeting – 3 May 2019 (Attachment 3) Recommendation: 6.1 That the IMAP Implementation Committee resolves to confirm the

draft Minutes of the IMAP Executive Forum No. 30 held on 3 May 2019 as an accurate record of the proceedings.

Chair


Business Arising (Attachment 4) Recommendation 7.1 That the IMAP Implementation Committee resolves to:

note the actions undertaken in response to Business Arising from the previous minutes.

note the correspondence (Attachment 4a-d). Correspondence: Inward 4a - Email: Sarah Seddon, Chair Destination Melbourne re wind

down of DM; AND Email C Rivarossa with further information on products and services

4b – Email: Oscar Hayes, CoM re Draft Transport Strategy 2030 consultation; AND Email on information sessions

4c – Email: C Ordones Barona, University of Melb re invite to participate in Urban trees, People & Wildlife project

4d – Email: R Thomas, CoY - further comments on IMAP governance review



Financial Report for the nine (9) Months ending 31 March 2019 (Attachment 5) Recommendation 8.1 That the IMAP Implementation Committee resolves to receive

the IMAP Financial Report for the Nine (9) months ending 31 March 2019.


9.

5 mins Commence 8.25am

IMAP Communication and Governance (Attachment 6) Recommendation 9.1 That the IMAP Implementation Committee resolves to note the

Communications and Governance Briefing Paper.


24 May 2019

3


IMAP Progress Report (Attachment 7) Recommendation 10.1 That the IMAP Implementation Committee resolves to note the

IMAP Progress Report for May 2019.



G1.P1 Implementation of Census of Landuse and Employment G1.P2 Smart City Solutions: CLUE Technology Upgrade – FINAL Report (Attachment 8) Recommendation 11.1 That the IMAP Implementation Committee resolve to note the

Final report on the Census for Landuse and Employment (CLUE) technology upgrade project.

Nick Casey, CoM


G3.P1 IMAP Active Sports and Recreation Facilities Project Attachment 9) Recommendation

12.1 That the IMAP Implementation Committee resolves to:

a. Note the progress on Stage 2 of the IMAP Regional Active Sport and Recreation Facilities Planning Study project, with the next update intended to deliver the outcomes of the final report.

Dale Stewart, CoM


IMAP Three year Implementation Program review (Attachment 10) Recommendation 13.1 That the IMAP Implementation Committee resolves to:

2019-20 Project Budget a. Note the forecasted 2018/19 end of year position indicates a

$600,000 surplus. b. Note the proposal to allocate $274,000 for projects and

administration expenditure in 2019/20; and approve the 2019/20 project budget as detailed in Attachment 2.

c. Approve the establishment of a Reserve fund in 2019/20 with the projected closing balance of $334,000.

d. Support allocation from the Reserve fund during the year to fund ‘Projects not commenced’ or projects subjected to review by the Executive Forum, who will consider the business case and recommend funding allocations to the IMAP Implementation Committee for approval.

e. Authorise the IMAP Executive Forum to undertake regular budget reviews during the year to consider additional funding allocations.

f. Approve:

no project contribution be payable by the 5 IMAP Councils towards the IMAP Implementation Program in 2019/20; and

that member Council contributions be reviewed ahead of the 2020/21 financial year.

2019/20 Operational Budget g. Approve an annual increased contribution for the IMAP

operational budget in 2019/20 from $40,000 pa to $42,000 pa per member Council; to cover increases in overheads and costs incurred by the City of Stonnington as host Council.

Project review h. Support the project review process as follows:

That the IMAP Executive Officer convene technical staff

and Steering Groups to review and scope current projects not yet commenced; and refer recommendations to the Executive Forum; and

IMAP Executive Officer IMAP Executive Forum

24 May 2019

4

That any new proposed projects be referred to the

Executive Forum; and

That the Executive Forum consider the Business Case for any additional funds and recommend funding allocations to the IMAP Implementation Committee for approval.

That the methodology for determining future projects be

part of a broader IMAP Governance Review during 2019-20 (for completion by December 2019); and

That all agreed future projects be reported to the

November meeting of the IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the IMAP Governance Review).

Governance Review i. Support a wider review of IMAP governance structure to:

be scoped by the Executive Forum and undertaken in the first 6 months of 2019/20;

be completed by December 2019 and funded from Reserves.

Membership, Purpose Title j. Approve:

no immediate change to IMAP membership; and that this be reviewed following the next Local Government election or under the new Local Government Act

no change to the purpose of IMAP at this time; noting that this matter is required to be reviewed under the Local Government Act following the next Local Government election.

no change to the name of IMAP noting that the ‘IMAP Councils’ have developed a ‘brand’ status in Melbourne

CONFIDENTIAL ITEMS

Meeting to be closed in accordance with Sections 89 (2) (d, e, f, h) of the Local Government Act (1989)

Public and Associate Members can be excluded for these items

Item Time Allot.


14.

Confirmation of the Confidential Business Minutes of the IMAP Implementation Committee (Attachment 11) – 22 February 2019 Resolution included in item 4 above.

24 May 2019

5

OTHER BUSINESS

Item Time Allot.



Any other business Close Next Meeting: Friday 30 August 2019 (8.00am) City of Yarra – Meeting Room 1, Level 1 Richmond Town Hall, Bridge Road, RICHMOND

Chair

ATTACHMENTS Item No

Attachment No Attachment Topic

4. Attachment 1 Draft Minutes of the IMAP Implementation Committee meeting No. 53 held on 22 February 2019

5. Attachment 2 Draft Minutes of the IMAP Executive Forum meeting No. 29 held on 19 March 2019

6. Attachment 3 Draft Minutes of the IMAP Executive Forum meeting No. 30 held on 3 May 2019

7. Attachment 4 Attachment 4a Attachment 4b Attachment 4c Attachment 4d

Business Arising CORRESPONDENCE – Inwards: Email: Sarah Seddon, Chair Destination Melbourne re wind down of DM; AND Email C

Rivarossa with further information on products and services Email: Oscar Hayes, CoM re Draft Transport Strategy 2030 consultation; AND Email on

information sessions Email: C Ordones Barona, University of Melbourne re invite to participate in Urban

Trees, People & Wildlife project Email: R Thomas, CoY - further comments on IMAP governance review

8. Attachment 5 Attachment 5a Attachment 5b

IMAP Finance report to 31 March 2019 IMAP Operating and Capital Works statement for the 9 Months ending 31 March 2019 IMAP Budget and Expenditure by Project to 31 March 2019

9. Attachment 6 IMAP Communications and Governance report

10. Attachment 7 IMAP Progress Report May 2019

11. Attachment 8 CLUE Technology Upgrade – Final Report

12. Attachment 9 IMAP Active Sport & Recreation Facilities planning project – Progress report

13. Attachment 10 Attachment 10a Attachment 10b

IMAP Three Year Implementation Program review –Final Report Three year Implementation Program IMAP project status report

Confidential Items

14. Attachment 11

Draft Confidential Business Minutes of the IMAP Implementation Committee meeting No. 53 held on 22 February 2019

24 May 2019 Attachment 1

1

DRAFT Minutes

Inner Melbourne Action Plan Implementation Committee

Meeting No 53

8.00 am – 10.00 am Friday 22 February 2019 Maribyrnong City Council

Reception Room, Level 1, Maribyrnong Council offices, Cnr Hyde Street and Napier Street, FOOTSCRAY

Attendance:

Committee Members

Cr Martin Zakharov, Mayor, Maribyrnong City Council (Chair) Cr Steven Stefanopoulos, Mayor, City of Stonnington Cr Danae Bosler, Mayor, City of Yarra Cr Dick Gross, Mayor, City of Port Phillip Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne Mr Ivan Gilbert, Group Manager CEO’s Office, City of Yarra – for Vijaya Vaidyanath Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington – for Warren Roberts

Associate Partner

Representatives

Mr Adrian Salmon, Principal Planner, Planning Services, DELWP Mr Rod Anderson, Strategy & Partnerships Regional Manager - Port Phillip, DELWP Dr Evelyn Légaré, Director Strategic Evaluation, Department of Transport Mr Michael Anderson, Snr Project Officer Place Strategy, Econ Projects & Precincts, DJPR

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Mr Gary Spivak, Housing Development Officer, City of Port Phillip Mr Damon Rao, Senior Transport Planner, City of Melbourne IMAP Champions Ms Tracey Limpens, Manager Advocacy Performance & Customer Experience, City of Stonnington Ms Katy McMahon, Manager City Futures, Maribyrnong City Council

PRELIMINARIES

1. Appointment of Chair

1.1 That the IMAP Implementation Committee resolves to appoint Cr Martin Zakharov, Mayor, Maribyrnong City Council as the Chair of the Meeting.

MOVED CR GROSS / Cr Bosler A vote was taken and the MOTION was CARRIED

2. Apologies and Introductions The Chair welcomed all attending and acknowledged the elders of the land. Introductions were made.

2.1 That the IMAP Implementation Committee resolves to note the following apologies:

Mr Warren Roberts, Chief Executive Officer, City of Stonnington

Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra


2

Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne

Mr Peter Sagar, Director Inner Melbourne, Victorian Planning Authority MOVED CR BOSLER / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

3. Members Interest - Disclosure by members of any conflict of interest in accordance with s.79 of the Act. - None

ITEMS

4. Confirmation of the Minutes of the IMAP Implementation Committee – 30 November 2018

4.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP

Implementation Committee No. 52 held on 30 November 2018 as an accurate record of the proceedings

MOVED CR STEFANOPOULOS / Mr Smith A vote was taken and the MOTION was CARRIED

5. Confirmation of the Minutes of the IMAP Executive Forum meeting – 19 December 2018

5.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP

Executive Forum No. 28 held on 19 December 2018 as an accurate record of the proceedings. MOVED MR WALL / Mr Smith A vote was taken and the MOTION was CARRIED

6. Business Arising The IMAP Executive Officer provided a brief update on the completed actions and correspondence noting the current preparation of letters regarding consistent wayfinding and the use of the IMAP ESD SDAPP factsheet by DELWP. Comments/Questions Wayfinding correspondence needs to emphasise:

what success looks like,

consistency is not negotiable

a lot of time has been spent developing the manual/partnership; and it’s important it be taken up

request meeting with Minister Allen 6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to

Business Arising from the previous minutes. 6.2 That the IMAP Implementation Committee resolves to note the correspondence (Attachment 3a-e)

MOVED CR GROSS / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED Action: Executive Officer to note emphasis and points made by Committee members in drafting wayfinding correspondence

7. Financial Report for the Six (6) Months ending 31 December 2018 7.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the

Six months ending 31 December 2018.

MOVED CR GROSS / Cr Bosler A vote was taken and the MOTION was CARRIED


3

8. IMAP Communication and Governance The IMAP Executive Officer noted the proposed changes to the Local Government Bill around Joint Meetings of Councils (cl 60) and Delegated Committees (cl 61) and requested guidance on whether a legal opinion or further submission was required. Comments/Questions

Lead West’s legal advice raises a number of issues under the LG Bill. Western region councils talking with LG Victoria to follow up.

IMAP successful. Not likely to be the intent of the legislation to upset the current structure. Could advocate to the Minister for Local Government seeking clarity around this provision.

New Act may be delayed with new Minister appointed.

May be the interpretation of these clauses. Idiosyncrasies could be worked out.

Likely an unintended consequence as contrary to Government trying to get the sector working together. Discuss with Minister or department as to how this would work and whether this would inhibit IMAP. Find out what words are required.

Go back to the source so don’t incur legal costs. Opportunity to look at this again.

Rod Anderson offered to discuss with Graeme Emonson, Executive Director Local Government Victoria and report back.


a. Note the Communications and Governance Briefing Paper.

b. Refer to Local Government Victoria for clarification on how IMAP can operate under the proposed Local Government Bill legislation.

MOVED MR SMITH/ Cr Bosler A vote was taken and the MOTION was CARRIED Action: Rod Anderson to follow up with Graham Emonson, Local Government Victoria regarding IMAPs structure under the LG Bill and report back.

9. IMAP Operational Protocol Mr Smith proposed the following amendment:

Page 7 Section 6.2.a - change “ensure that the groups are not duplicating work” to “minimising duplication of work where possible” as CEO’s cannot ensure lack of duplication exists. There was general agreement to this change.

Mr Smith noted CEOs need to confer with Mayors – and to brief the City of Melbourne CEO as part of section 7.4 provisions. 9.1 That the IMAP Implementation Committee resolve to approve the IMAP Operational Protocol as

amended. MOVED CR GROSS / Mr Wall A vote was taken and the MOTION was CARRIED

10. IMAP Progress Report 10.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for February

2019. MOVED CR STEFANOPOULOS / Cr Bosler A vote was taken and the MOTION was CARRIED

11. G1.P1 Implementation of Census of Land use and Employment G1.P2 Smart City Solutions – CLUE Technology Upgrade Ms Claire Ferres-Miles, Director City Strategy & Place, CoM noted the project was progressing as per the milestones. In addition -

CoM were having discussions with DJPR following advice from E Legare that a grant from Regional Development Australia could be available before 30 June.

CoM are currently working through that grant process and what IMAP would need to do to submit an application for funding. Sees an opportunity to offset data collection costs to Councils.


4

CoM intends to submit an application on behalf of IMAP Implementation Committee and will provide an update at the next meeting.

Comments/Questions

Mr Smith advised officers met with Minister for Small Business Adem Somyurek’s Chief of Staff. Interest was expressed in data from CLUE. He suggested CoM also approach the Minister for Small Business for project support.

o Ms Ferres-Miles noted a growing appetite from State Government in accessing data from a wider area. Once funding support is offered, it may help cement longer term involvement.

11.1 That the IMAP Implementation Committee resolve to note progress on the Census for Land use

and Employment (CLUE) technology upgrade project. MOVED CR STEFANOPOULOS / Cr Bosler A vote was taken and the MOTION was CARRIED Action: CoM to consult State Government department(s) and report back on application for Regional Development Australia funding at the next meeting.

12. G2.P1. Business case – Inner Melbourne Cycling Network Damon Rao, Senior Transport Planner, City of Melbourne attended for this item and provided an updated PPT presentation on this project. Key points were:

Previous planning consisted of lines on a map but policy environment lacked implementation; constant initiatives proposed, always being revised, fragmented actions on the ground.

Transport road network developments are assessed on future usage; cycling routes less sophisticated - viewed on current volumes.

Opportunity to build on CoM‘s work and develop centralised GIS map of all current infrastructure and build a model which shows a quality measure of

o potential use when improve parts of the network; o how improvements will be perceived.

Model will overlay Government bike corridors and identify gaps to address to get to the next level of improving the network.

Inner city residents ride more than the rest of the City and this tool will measure that growth.

Propose a tender process and timeline. Approximate costings indicated. Comments/Questions - Does comfort relate to safety?

Safety can be variable. Current stats based on dominant, fast cyclists. This is about determining the attraction of the mode – safety & design a separate issue.

- Does this work in with CoPP’s integrated transport studies; will it require more investment from State and Councils?

Advised J Bartels, CoPP has confirmed this tool will be used by Integrated Transport Strategy staff. Tool will identify best routes and preferences. This will augment evidence.

Won’t change strategic direction. Will assist in identifying each Council’s priorities; inform action plans. Helps prioritise whole cycling network/ framework across the region; informed evidence base.

- What are the outputs?

Creates a model with live data. Will need updates to refresh data (GIS departments can do this). Could need counters and other updates to improve it.

It’s a higher order plan that all individual council plans can relate to. - RACV article on bike networks noted scale of confidence for development options. Can use this tool to

show spend and usage relationship. Haven’t had that before. Great tool to change the investment discussion regarding investment and demand.

- Will it provide intelligence on need for end of trip facilities?

Not part of this proposal. Creating a modular tool where can add things on e.g. CLUE data/ANZAC station facilities. If find that end of trip facilities has an inducement factor, then this could be added.

- Intrigued about the discussions on where cycle lanes are located. Heavy use funnelled onto main roads vs. back streets - which may be further away but safer. Issues with commuter routes through parkland. Need to be more strategic in our planning – overview will help with this.

- Agree need to leverage bike network, use as an advocacy tool to develop network across borders and leverage funding from TAC/ State Government. A joined up approach provides an appealing funding


5

opportunity. - Current discussions around hearing scooters/bikes coming. Needs education; interaction with

VicRoads.

Ensuring Jeremy Hanlon, Active Transport DoT is kept involved in project development so that it hits the mark with DoT. Update of the Strategic corridors just out again and further changes being circulated by Government.

- Need to reinforce this work as it provides a strong push to delivery - Once IMAP Councils get the model, they can determine how to advocate for further funding.

12.1 That the IMAP Implementation Committee supports the proposal to develop a bicycle network

model that immediately benefits IMAP Councils, and which will also form a key part of the broader

Metropolitan Cycling Network.

MOVED CR GROSS / Mr Wall A vote was taken and the MOTION was CARRIED

13 IMAP Three year Implementation Program review The IMAP Executive Officer provided a PPT presentation that reviewed project successes, current and proposed project budgets, and challenges in the current environment. She proposed a timeline for next steps in reviewing the project budget and delivery strategy. Comments/Questions - Cr Gross noted

o CoPP are reviewing their 19 strategic memberships and costs. o When established, IMAP had real aspirations, to have big conversations about Melbourne - not

just integrating the work of Councils. o The CoM Lord Mayor convened a group of Councils (IMAP + Moonee Valley & Hobsons Bay)

on 20 February that could gain some momentum in this area. o IMAP was initially a possible precursor to amalgamation; Councils become less adversarial

over time & driven by joint planning. o Opportunity now to think strategically, look at Big Ideas, competition, and IMAP’s potential to

be more important. - The Chairman noted the interest of additional Councils in IMAP but acknowledged a lot of layers to this

conversation and the way forward needs further thought. - Cr Stefanopoulos noted:

o IMAP not getting enough work done as relying on staff time. Projects falling behind. o Proposing do more not less, but through consultants/project managers to get completion. o Acknowledged strength in partnerships like IMAP. Two additional councils at CoM meeting fill

the NW and SW corner gaps. There is commonality in the Inner City region. o IMAP needs messaging to make it visible to Government and have more clout. o Wants more impetus and funding for IMAP. Resource it so it comes up with the deliverables.

Support the current budget but improve the way it operates. - Mr Wall agreed with comments; felt lost momentum, diluted down. Regional collaboration is strong –

replicating existing partnerships is a problem, and questions where we put our energy. What is IMAP’s role – project delivery or advocacy?

- Cr Bosler noted the biggest crisis was waste. IMAP responses are spread too broadly and may be better to narrow scope to 3 areas. E.g. waste, housing and sustainable transport infrastructure.

- Cr Gross agreed with the 3 priorities and identified Committee’s failure to take the work of officers and do the political lobbying/advocacy. Has aided invisibility.

- Ms Ferres-Miles identified each Council focuses on delivering Council outcomes efficiently – we should be able to do this faster as a regional group, develop a more efficient financial model.

o Question if projects realise benefits and leverage collaboration o Question for regional groups is their proportionality to run groups and their cost to operate.

Consider value and benefit of the operational overhead. She noted we have an obligation to be efficient. Does IMAP nail the top 3 platforms in the community? Inner Melbourne is a growth region; CoM interested in infrastructure delivery and supply, & Federal Government lobbying. Aim higher; get involved and be more active.

- Mr Smith considered it a good idea to consider membership but larger membership group may become unwieldy. Wants to discontinue some IMAP activities e.g. affordable housing and tourism – as consider councils can do them better themselves. Consider:

o The value add if do projects together


6

o Can we use IMAP’s partnership to leverage funding? Metro Partnerships may not persist. Have they been useful? Planning day should consider deleting projects if they are not delivering. - Cr Bosler noted the Councils share the same issues and should not retreat into their own tents. Find

ways to work together. - Cr Gross urged members to look to the aspiration of a decade ago; change staff reach and culture so

that their first impulse is to work through IMAP before considering their own Council approaches. 13.1 That the IMAP Implementation Committee resolve to:

a. Note the proposed process for the IMAP Executive Forum and Committee’s review of the IMAP projects, including operating costs and budget, with a view to ensuring projects are sufficiently resourced to achieve outcomes.

b. Approve a Special Meeting of the IMAP Implementation Committee to adopt the 2019-20 budget and project program (Date to be determined)

c. Authorise the IMAP Executive Forum to conduct a review of the Inner Melbourne Action Plan 2016-2026 to determine any amendments needed to reflect current changes in the Local Government environment; including a review of IMAP membership, purpose, title and governance given potential changes to the Local Government Bill (Report to May meeting).

MOVED CR STEFANOPOULOS / Cr Zakharov A vote was taken and the MOTION was CARRIED

CONFIDENTIAL ITEMS

The public and Associate Members were excluded for this item.

Procedural Motions:

That the IMAP Implementation Committee resolves to proceed into Confidential Business and the meeting be closed to the public as the matter to be considered falls within the ambit of Section 89 (2) (d) (contractual matters). (Time: 9.57am)

MOVED MR WALL / Ms Ferres-Miles A vote was taken and the MOTION was CARRIED

That the IMAP Implementation Committee resolves that the meeting be re-opened to the public. (Time: 10.08am)

MOVED CR STEFANOPOULOS / Mr Wall A vote was taken and the MOTION was CARRIED

15. OTHER BUSINESS

There was no further business. The meeting closed at 10.08am Next Meeting Friday 24 May 2019 (8.00am) City of Port Phillip – Council Chamber, St Kilda Town Hall, Carlisle Street, ST KILDA

IMAP Implementation Committee Meeting 22 February 2019– Endorsement of Minutes

Chairperson: Cr Martin Zakharov _________________________ Date ________________


7

RESOLUTIONS 1.1 That the IMAP Implementation Committee resolves to appoint Cr Martin Zakharov, Mayor, Maribyrnong City Council as

the Chair of the Meeting.

2.1 That the IMAP Implementation Committee resolves to note the following apologies:


Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra

Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne

Mr Peter Sagar, Director Inner Melbourne, Victorian Planning Authority

4.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP Implementation Committee No. 52 held on 30 November 2018 as an accurate record of the proceedings

5.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP Executive Forum No. 28 held on 19 December 2018 as an accurate record of the proceedings.

6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to Business Arising from the previous minutes.

6.2 That the IMAP Implementation Committee resolves to note the correspondence (Attachment 3a-e)

7.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the Six months ending 31 December 2018.


a. Note the Communications and Governance Briefing Paper.

b. Refer to Local Government Victoria for clarification on how IMAP can operate under the proposed Local Government Bill legislation.

9.1 That the IMAP Implementation Committee resolve to approve the IMAP Operational Protocol as amended.

10.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for February 2019.

11.1 That the IMAP Implementation Committee resolve to note progress on the Census for Land use and Employment (CLUE) technology upgrade project.

12.1 That the IMAP Implementation Committee supports the proposal to develop a bicycle network model that immediately benefits IMAP Councils, and which will also form a key part of the broader Metropolitan Cycling Network.

13.1 That the IMAP Implementation Committee resolve to: a. Note the proposed process for the IMAP Executive Forum and Committee’s review of the IMAP projects,

including operating costs and budget, with a view to ensuring projects are sufficiently resourced to achieve outcomes.

b. Approve a Special Meeting of the IMAP Implementation Committee to adopt the 2019-20 budget and project program (Date to be determined)


Procedural Motions: That the IMAP Implementation Committee resolves to proceed into Confidential Business and the meeting be closed to the public as the matter to be considered falls within the ambit of Section 89 (2) (d) (contractual matters). (Time: 9.57am)

That the IMAP Implementation Committee resolves that the meeting be re-opened to the public. (Time: 10.08am)

ACTIONS PUBLIC RECORD

Item Responsibility Action Due

6. Business Arising


Executive Officer to note emphasis and points made by Committee members in drafting wayfinding correspondence

May 2019

8. Comms & Gov

Rod Anderson DELWP

Rod Anderson to follow up with Graham Edmonson, Local Government Victoria regarding IMAPs structure under the LG Bill and report back.

May 2019

11. CLUE C Ferres-Miles, CoM

CoM to consult State Government department(s) and report back on application for Regional Development Australia funding at the next meeting.

May 2019


Inner Melbourne Action Plan Executive Forum 1

MINUTES

Inner Melbourne Action Plan Executive Forum

Meeting No. 29 3.30pm – 4.30pm Tuesday 19 March 2019

Councillor’s Meeting Room, top floor, 311 Glenferrie Road, MALVERN

City of Stonnington

Attendance: IMAP Executive

Forum Members

Mr Stephen Wall, Chief Executive Officer , Maribyrnong City Council (Chair) Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington - for Warren Roberts

IMAP Ms Elissa McElroy – IMAP Executive Officer

1 Appointment of Chair 1.1 Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council was appointed Chair of the

meeting. MOVED: MS VAIDYANATH/ Mr Smith A vote was taken and the MOTION was CARRIED

2. Apologies

2.1 The following apologies were noted:


ITEMS

3. IMAP Three Year Implementation Plan Review The workshop was to address the resolution of the Committee made on 22 February 2019. Comments were as follows: CoPP

Looking to significantly cut back IMAP projects

Staff time on projects add to costs

Reserves the right to opt in/opt out of projects and review membership annually

Support 6-7 projects with clear scope; resourced appropriately, with regional collaboration Following some discussion, CoPP advised they supported projects as follows:

amended list to 7 current projects (list circulated to CEOs) + StreetCount + the new Green Street Best Practice Guide project (subject to acceptable scope)

Walking and Tourism projects to progress outside IMAP

Rest not start. Other Councils had not yet completed the same detailed review. Mr Smith offered to circulate his notes. CoM: Ms Ferres Miles updated on the CLUE project:

Platform will be completed by June 2019.

$300K from State Government would reduce financial exposure for Council’s in the first year, if bid is successful.

Other comments included the following general points:

Concentrate on completing current projects – be clearer about who is doing the work (Support staff to do these tasks or employ someone else to undertake the work) (All)

Interested in the big, more strategic issues – cycling, waste, future of LG reform. Clarify IMAP’s role as being about Actions or Advocacy (CoMar)



The Committee had supported more money going to a smaller group of projects to resource them appropriately – and had noted that the total envelope may not decrease (CoM)

May need to assess some extension of projects once final reports are received e.g. Affordable housing, Recreation facilities planning; others are clearly still ongoing eg Urban Forest, Wayfinding.

Present the budget (Three year Implementation Program) with: o the current group of projects that need to be finished; then o the next group TBC (subject to scope) differentiated as ‘indicative figures’

Could suggest that no more than 10 projects be proposed going forward. This number would give the Committee the opportunity to nominate the last couple of projects (CoPP)

Comments in relation to some particular projects:

Interest was expressed in the Licensed Premises project (CoY)

Happy to continue with StreetCount – data will be more useful 2nd time around (CoS)

Noted the Waste project is likely to be looked at by a wide range of groups – not necessary for IMAP to do this; needs a sector wide approach (All).

Could advocate for the Sustainability Fund to be applied to joint sector waste actions (CoM)

‘City deals’ – Melbourne hasn’t got one, we should be advocating for this (CoM)

Still concerned about the hidden costs of projects eg running costs of CLUE. CoPP noted the significant advantages of CLUE, which cannot be fully appreciated until the data is available.

Generally agreed approach:

Any project currently in train to be completed first

A few new projects to be identified and scoped

Any other non-commenced projects to be removed. Resourcing of current projects:

Timelines need to be prepared and regularly reviewed by Executive Forum (CoMar)

A stronger Project Management lens and greater discipline is needed across all projects. CoPP CEO offered to fund/undertake this review across all projects (CoPP). This was not taken up. EO will follow up.

Need transparency on allocation of staff time

Need update reports on all projects

Projects need high level support in organisations when staff move on, to ensure handover. This is causing significant issues in continuity and project completion. (CoS)

Once the list of projects is refined, then Executive Forum can look at resources. Staff project leads could attend to assist.

Executives need to be better prepared with their Committee advice. Next meeting

CoPP flagged interest in discussion at the next meeting on: o the revised budget, o return of any surplus o operational costs as a % of the total contribution

Agreed to a meeting after Easter – preferred 8.00am, Fridays at CoM venue

Once refined the list of projects, then EF can look at resources. Staff project leads could attend to assist this discussion.

The Chair briefly reviewed some of the other points for consideration:

Membership – there was general agreement to maintain status quo until after next LG elections

Purpose, Title and Governance – for discussion at the next meeting

Operating Costs and capability – general agreement to increase from $40K to $42K to cover CoS costs.

Actions:

CoPP to supply notes of project review to other CEOs/Stuart Draffin to assist those Councils’ review process

IMAP Executive Officer to arrange next Executive Forum meeting at CoM

Discussion on resource requirements and project status - EO to clarify attendance of Project Team Leaders to present reports on progress, timelines and resource requirements

4. Other Business: There was no other business. The meeting closed at 4.30pm Next Meeting – To be advised



MINUTES

Inner Melbourne Action Plan Executive Forum

Meeting No. 30 8.00am – 10.00am Friday 3 May 2019

Cardinia Room, Level 8, CH2 Little Collins Street, MELBOURNE

City of Melbourne

IMAP Executive

Forum Members

Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne Mr Stephen Wall, Chief Executive Officer , Maribyrnong City Council Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Simon Thomas, Interim Chief Executive Officer, City of Stonnington

IMAP Ms Elissa McElroy – IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Mr Dale Stewart, Senior Recreation Planner, City of Melbourne Mr Nick Casey, Senior Research Analyst, City of Melbourne Mr Damon Rao, Senior Transport Planner, City of Melbourne Mr Martin Whittle, Wayfinding Signage Coordinator, City of Melbourne Mr Gary Spivak, Housing Development Officer, City of Port Phillip Mr Steven Lionakis, Manager City Places, Maribyrnong City Council Mr Dean Griggs, Manager Business and Tourism, City of Melbourne

1 Appointment of Chair 1.1 Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council was appointed Chair of the

meeting. MOVED/SECONDED: MS VAIDYANATH/ Mr Smith

2. Apologies

2.1 The following apologies were noted:

Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

Mr Barney Wilson, Acting Team Leader City People, City of Melbourne

Mr Tim Booth, Economic Development Project Officer, City of Port Phillip A welcome was extended to Simon Thomas.

ITEMS

3. Minutes of the Previous Meeting Noted the actions were completed.

4. IMAP Three Year Implementation Program: Budget Activities review The workshop was to address the resolution of the Committee made on 22 February 2019. Project expenditure (current and projected) was to be noted and confirmed: 4.1 Process for Budget Review:

CoPP suggested that the Executive Forum should do an annual mid year budget review and allocate funds then – to avoid the process of putting in provisional budgets. Mark the potential spends for next year – to help work out contingency requirements for the next year. Then reallocate or reimburse.

Elissa noted the IMAP Implementation Committee is required to do a 3 year Implementation Program under the Terms of Reference. In the past this took the form of tentative project provisions



over 3 years which were reviewed annually. Once the project came around, it was assessed to see if it was justified.

Agreed EF prefer not to have indicative amounts in the budget when don’t know how it will be spent. Funding being carried through is a problem.

Way forward is to give a detailed budget for 2019/20 which captures approved projects through this review process, and to provide a contingency fund for undefined projects in 2019/20 and future years.

Noted that the Committee wants projects properly scoped and adequately resourced. Funding should not be allocated until the project brief is approved, and the project properly scoped, identified as a valuable IMAP project and agreed on.

AGREED that; o This review will capture those projects that are clearly defined for 2019-20 o The new approach would also provide for a project Reserve fund to be included in the 3

year plan, to be allocated to fund specific projects once IMAP gets a firm project proposal to consider.

o Regular budget reviews during the year would be undertaken to catch those projects where the funding requirements have been carefully scoped in a report, and a decision on allocation of funding can be made

4.2 Budget Activities review G3.P1 IMAP Active Sports and Recreation Facilities Project. Dale Stewart attended for this item. BUDGET

Noted all project funds largely expended. o SRV funding of $50K (paid to CoM) has been spent. o IMAP funding was transferred to CoM for the balance of the SGS payments. o About $8k IMAP funding left in this years budget. o A provisional amount of $50K is indicated in the budget for a ‘follow on’ project.

Currently no funding is required in 2019/20 – awaits Final Report. Might need future funding but too early to say. Legacy opportunity from the project

is for the 5 councils to work together in some format to negotiate cross boundary solutions. Danger is that without a specific project imperative, Council’s won’t do this otherwise. There is the tendency to be parochial due to everyone’s shortage of land and POS.

DISCUSSION

The final report is due from SGS end of June and will be considered by the Executive Forum and at the August IMAP Implementation Committee meeting.

CoMar are excited by the report. Important to aid justification. If the project team can agree a future project that will deliver some of these requirements, that would be a really good outcome.

CoY see value in the data and believe this will assist in funding requests to State Government.

AGREED that; o any additional funding requirement for follow on work will require a further report with

detailed scope/budget. This would be funded from project Reserve funds (contingency funding). No funding required now.

o Mark the $50K as a potential spend next year from the Reserve fund. G1.P4 IMAP Wayfinding and Signage Project. Martin Whittle attended for this item. BUDGET

Huge project to initially put together standards for signs and now looking to provide a wayfinding standard for Victoria.

2019-20 budget will be spent on Way found v2.0. Updating our document to reflect changes from the review. Improvements will include design changes and additions to the public website that any council can go to.

Clear brief for the next stages is in the GANT chart.

Been developing actual signage signs.

Want to alter Manual to separate out Strategy and Implementation sections.

Doing accessibility review of designs. Can then update designs and graphic standards.

Once these 2 sections are done, document will be complete except for mapping.

Mapping not scoped. o Not looking for funds for this till fully scoped in August.



o Will put together a brief for IMAP EF to confirm need to continue that project. o This part is a mapping exercise that will require different expertise (e.g. GIS input) across

councils.

The $80K in 2019-20 is confirmed as a solid provision for next year. Scoped out and agreed. Covers H Hardwick Project management time ($40k) and the design element/consultant costs ($40k).

Want to finish the manual this year. Have included contingency of an additional 3 months in the timeline just in case feedback/collaboration takes longer.

DISCUSSION

Project easy to visualise and has tangible outcomes.

Document critical to educate other agencies in this space.

Need to include Yarra’s disability inclusion policy. o Marty advised he has requested a quote for an access audit consultant to review signs in

their current state. Paid 50% by CoM and IMAP each. Want signs to be as accessible as possible and important we can show these signs have been tested and reviewed. Expect quotes by 6 May 2019

Could refer to disability guidelines that we all have. 6 months window to hone these aspects.

Regarding additional $10K for this year - Marty will not ask for money if can’t spend it. Will ensure EF gets a heads up ASAP so project does not slip out to March 2020.

NOTED the work currently underway and that the current year’s budget may be exceeded by $10K.

AGREED o to the $80k budget already approved by the Committee for 2019/20 for the Project Manager

contract and completion of the design work on the Manual o that any further funding requirement for development of a regional map will require a further

report with detailed scope/budget. This would be funded from Reserve funds. G3.P4 2020 Joint Rough Sleeping StreetCount. Elissa noted Barney Wilson was on leave and was an apology. Elissa provided her notes on expenditure for the 2018 StreetCount and a provisional timeline and some considerations from her recent discussion with Barney. BUDGET

Noted $40K in the current year was a CFWD since the Count occurred in late June. All spent except for $8k.

Budget includes $50K every 2nd year for this project.

Elissa noted that once interest in the project is agreed, a request needs to be made to the Minister for a funding contribution.

DISCUSSION

Support project but tactically should be talking to Minister Winn. Need a Provisional allocation subject to SG matching it. Suggestion that CoM CEO put request to the Minister.

o Reconsider viability of doing this if SG don’t partner.

There was discussion around links between homelessness and the current work being undertaken on affordable housing through the Metro Partnerships. Want coordinated approach around funding requests re Affordable Housing

AGREED that CoM and CoPP pull together a report which identifies the relationship between all the different threads in the current work around affordable housing. CoPP would take the lead. Consider how we best use StreetCount to tie into Affordable Housing provision.

AGREED to: o seek the State Government’s ongoing funding for StreetCount - and to initially request $50K

for each of the 2020 and 2022 StreetCounts o leave the IMAP StreetCount costs out of the budget until the SG partner funding was

confirmed. Needs a coordinated approach around funding requests re Affordable Housing o await a scoping report on the way forward once the SG response is known. If it proceeds,

project to be funded from Reserve funds. G2.P1 IMAP Bicycle Network Project. Damon Rao attended for this item. Damon advised the Project brief was being circulated to 4 consultants for quotes and that it was likely the budget would be spent over the 2 financial years. This flexibility would ensure a better result by not constraining consultants to a tight timeframe.

AGREED the budget would be split 30%/70% - inception payment and final payment o 2018/19 - $30,000 o 2019/20 - $70,000



G1.P1 IMAP CLUE Project. Nick Casey attended for this item.

Nick noted the technology was now in place

CoM had recently held a launch to update councils and demonstrate the new system.

CoY had made 2019/20 budget provision for Cremorne to be included in the data gathering and were piloting the new system.

DISCUSSION It was agreed an update to the IMAP Committee on how the new system is bedding in would be welcome at a later date.

AGREED that o the IMAP CLUE project will be completed this financial year and that individual councils will

work directly with CoM in future o the members of the project team will be the ongoing point of contact for future

communications. G5.P5 IMAP ESD Factsheets Project. Elissa McElroy presented for this item and distributed notes from a staff meeting held the day before. BUDGET Elissa noted the Committee’s approval for 5 additional sheets approved in 2016 at a budget of $16,500 approximately. She noted:

An estimate of graphic design costs and modelling exceeds this estimated budget. Additional expert input was also anticipated warranting a further report to the IMAP Committee.

The project team had largely dispersed, and a recent meeting of current ESD staff identified limited resourcing and supported appointment of consultants to complete the work. In particular, staff recommended an approach to Aurecon (Johanna Trickett ex CoY) to complete the Factsheets for the team’s staff review, at an additional cost to the budget.

DISCUSSION It was noted that the IMAP councils are driving the development of ESD standards through the Factsheets. The state government were showing initial interest in building this into the planning scheme but were not there yet. The IMAP councils were setting standards for better buildings in their municipalities.

AGREED to o seek quote from Johanna Trickett at Aurecon to draft content to complete the series. Council

staff to assist in reviewing the project scope. o Report back to the IMAP Implementation Committee in May/August on updated budget

requirements (timeline dependent on receipt of quote)

AGREED to: o Transfer the project lead council role from City of Port Phillip to City of Yarra and appoint Scott

Willey as project lead to: • Oversee consultant quote • Manage project team input • Oversee peer review

o Support Council staff to engage on this project as a priority noting it may require additional days salary for contractors/part timers to work on this.

G3.P2 IMAP Affordable Housing Projects. Gary Spivak attended for this item. BUDGET

Noted that no further funding is required for the Community Land Trust Project Stage 2. The final report is due.

Noted that the Project investigation by PwC into the private market affordable rental housing delivery model was being undertaken on a pro bono basis.

As previously discussed, work on affordable housing delivery methods was now being undertaken by the Metro partnerships.

AGREED that: o $30K be earmarked for a follow on contingency project from the Reserve fund in the event

additional work was required once the PwC report was received. o All other funding be removed.

G4.P1 IMAP Urban Forest Project. Steven Lionakis attended for this item. BUDGET Steven noted the delays to the project as a result of changes to the project team leader. He updated the Executive Forum on:



the recent meeting with CoM staff on a joint approach to policy delivery for greening on private land, and

the recent Project team meeting seeking input on additional Case Studies to be undertaken to support COMs investigations via ARUP.

DISCUSSION There was clarification provided on how this project complemented the work undertaken by Resilient Melbourne (ie it addresses the recommendation in Living Melbourne for the State Government to develop policies for trees on private land) and provides supporting technical notes and education material for statutory planners.

AGREED that the project budget reflect the following : o 2018-19 - $0 o 2019-20 – Total of $85,000 to fund:

$25,000 for 2 case studies $50,000 consultant to develop tools and guidelines $10,000 promotion, publication and launch

o It was noted that any additional funding requirements for future implementation into planning schemes would be subject to a later report.

G1.P5 IMAP Map Tim Booth was an apology. Dean Griggs noted that Destination Melbourne may not be viable for much longer. Noted that technology around maps had moved on. With changes in the industry there is the opportunity to come back and re-address this as required.

AGREED to: o rescind the recommendation of 19 December to contribute $5K pa to update the map; and o terminate the Intellectual Property Agreement with Destination Melbourne (forgoing $400.)

IMAP Administration Expenses/Projects. Elissa McElroy presented for this item. BUDGET Elissa noted that:

this budget covers IMAP administrative items such as stationery, catering, courier, preparation of the Annual Report and various website costs. Some contract administration assistance had also been utilised in the past to catch up on archiving, website and distribution list updates, TRIM requirements etc.

The upgrade of the IMAP website was to incorporate the new Plan and provide analytics data on users. The website provides a report library and enables the IMAP Councils to meet statutory requirements around advertising meeting dates and agenda items for public meetings.

The Plan printing costs will enable copies to be printed of the IMAP plan. The plan has been updated to reflect changes to Plan Melbourne’s Central subregion, RMFs, and awaits any alterations as a result of this review. Printing can occur following the IMAP Committees’ approval of these amendments.

AGREED to remove the IMAP website update costs until the project can be scoped and a quote provided.

4.3 Discussion on any ‘new’ projects or ‘follow on’ project expenditure prior to confirmation of the 2019-20

budget expenditure G1.P5 Night Time Economy Survey proposal. Dean Griggs attended for this item. The Executive Forum agreed this was a useful exercise but that it could be funded by individual councils rather than through IMAP, as the cost was minimal.

AGREED to no IMAP funding for the Night Time Economy Survey project.

5. 5.1 Governance Review: The Executive Forum proposed a wider review be undertaken of the IMAP governance structure during 2019-20 – for completion by December 2019.

AGREED that the scope/Brief for the IMAP Governance Review be prepared for consideration at the next Executive Forum meeting.

6. Three Year Implementation Program: Recommendations on Other Matters That the IMAP Executive Forum recommend: 6.1 Membership



No immediate change to IMAP membership; and that this be reviewed following the next Local Government election or under the new Local Government Act.

MOVED/SECONDED: MS VAIDYANATH / Mr Thomas

6.2 Purpose, Title & Governance • No change to the purpose of IMAP at this time; noting that this matter is required to be reviewed under

the Local Government Act following the next Local Government election.

• No change to the name of IMAP noting that the ‘IMAP Councils’ have developed a ‘brand’ status in Melbourne

• That a wider review of IMAP governance structure be scoped and undertaken in the first 6 months of

2019/20, to be completed by December 2019.

MOVED/SECONDED: MR SMITH / Ms Vaidyanath 6.3 Future Projects - Process

That the Executive Officer convene technical staff and Steering Groups to review and scope existing projects not yet commenced; and refer recommendations to the Executive Forum; and

That any new proposed projects be referred to the Executive Forum; and

That the methodology for determining future projects will be part of the broader IMAP Governance Review; and

That agreed future projects be reported to the November meeting of the IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the IMAP Governance Review).

MOVED/SECONDED: MR THOMAS / Mr Smith

7. Confirmation of IMAP Operational Budget 7.1 That the IMAP Executive Forum discuss the Operational Budget in Committee. MOVED/SECONDED: MR SMITH / Mr Thomas The Executive Officer left the meeting. The Executive Forum agreed to increase the IMAP partner council contributions to the operational budget from $40K to $42Kpa per council to cover increases in overheads.

8. Other Business: There was no other business. Next Meeting – To be advised



SUMMARY OF RECOMMENDATIONS AND ACTIONS

1. Chair 1.1 Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council was appointed Chair of the meeting.

2 Apologies 2.1 The following apologies were noted:

Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

Mr Barney Wilson, Acting Team Leader City People, City of Melbourne

Mr Tim Booth, Economic Development Project Officer, City of Port Phillip

4 4.1 Process for Budget Review:

AGREED that;

This review will capture those projects that are clearly defined for 2019-20

The new approach would also provide for a project Reserve fund to be included in the 3 year plan, to be allocated to fund specific projects once IMAP gets a firm project proposal to consider.

Regular budget reviews during the year would be undertaken to catch those projects where the funding requirements have been carefully scoped in a report, and a decision on allocation of funding can be made

G3.P1 IMAP Active Sports and Recreation Facilities Project.

AGREED that;

any additional funding requirement for follow on work will require a further report with detailed scope/budget. This would be funded from project Reserve funds (contingency funding). No funding required now.

Mark the $50K as a potential spend next year from the Reserve fund.

G1.P4 IMAP Wayfinding and Signage Project.

NOTED the work currently underway and that the current year’s budget may be exceeded by $10K. AGREED

to the $80k budget already approved by the Committee for 2019/20 for the Project Manager contract and completion of the design work on the Manual

that any further funding requirement for development of a regional map will require a further report with detailed scope/budget. This would be funded from Reserve funds.

G3.P4 2020 Joint Rough Sleeping Street Count.

AGREED that

CoM and CoPP pull together a report which identifies the relationship between all the different threads in the current work around affordable housing. CoPP would take the lead. Consider how we best use StreetCount to tie into Affordable Housing provision.

AGREED to:

seek the State Government’s ongoing funding for StreetCount - and to initially request $50K for each of the 2020 and 2022 StreetCounts

leave the IMAP StreetCount costs out of the budget until the SG partner funding was confirmed. Needs a coordinated approach around funding requests re Affordable Housing

await a scoping report on the way forward once the SG response is known. If it proceeds, project to be funded from Reserve funds.

G2.P1 IMAP Bicycle Network Project.

AGREED the budget would be split 30%/70% - inception payment and final payment

2018/19 - $30,000

2019/20 - $70,000

G1.P1 IMAP CLUE Project

AGREED that

the IMAP CLUE project will be completed this financial year and that individual councils will work directly with CoM in future

the members of the project team will be the ongoing point of contact for future communications.

G4.P1 IMAP Urban Forest Project.

AGREED that the project budget reflect the following :

2018-19 - $0

2019-20 – Total of $85,000 to fund: o $25,000 for 2 case studies



o $50,000 consultant to develop tools and guidelines o $10,000 promotion, publication and launch

It was noted that any additional funding requirements for future implementation into planning schemes would be subject to a later report.

G1.P5 IMAP Map

AGREED to:

rescind the recommendation of 19 December to contribute $5K pa to update the map; and

terminate the Intellectual Property Agreement with Destination Melbourne (forgoing $400.)

IMAP Administration Expenses/ Projects.

AGREED to remove the IMAP website update costs until the project can be scoped and a quote provided.

G1.P5 Night Time Economy Survey

AGREED to no IMAP funding for the Night Time Economy Survey project.

5 Governance Review:

AGREED that the scope/Brief for the IMAP Governance Review be prepared for consideration at the next Executive Forum meeting.

6 Recommendations on Other Matters

6.1 Membership

No immediate change to IMAP membership; and that this be reviewed following the next Local Government election or under the new Local Government Act.

6.2 Purpose, Title & Governance • No change to the purpose of IMAP at this time; noting that this matter is required to

be reviewed under the Local Government Act following the next Local Government election.

• No change to the name of IMAP noting that the ‘IMAP Councils’ have developed a ‘brand’ status in Melbourne

• That a wider review of IMAP governance structure be scoped and undertaken in the

first 6 months of 2019/20, to be completed by December 2019. 6.3 Future Projects - Process

That the Executive Officer convene technical staff and Steering Groups to review and scope existing projects not yet commenced; and refer recommendations to the Executive Forum; and


That the methodology for determining future projects will be part of the broader Governance review; and

That agreed future projects be reported to the November meeting of the IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the Governance review).

7 Confirmation of IMAP Operational Budget

7.1 That the IMAP Executive Forum discuss the Operational Budget in Committee.


Report prepared by Elissa McElroy IMAP Executive Officer

IMAP Implementation Committee

Business Arising

24 May 2019

A IMAP Executive Forum (16 August 2018 ) Responsibility Action Due Progress 2 IMAP Executives Executives to:

nominate representatives from each Council review the open data standard currently

used by the City of Melbourne to determine if applicable across all IMAP Councils

Sept 2018

Key personnel identified. This, and the following matters to be dealt with jointly

3 City of Port Phillip IMAP Executive Officer & CoPP to: lead further investigation into options for a

united ‘front door’ to triage; and coordinate early detection and initial

responses to disruption and innovation opportunities across IMAP, State Govt and others.

Nov 2018

Key personnel identified.

3 IMAP Executives Executives to: nominate representatives from each Council review existing Communication Plans develop one Disruption Communication Plan

for IMAP Councils for endorsement.

Sept 2018


3 City of Port Phillip Establish a working group to: develop an Implementation Plan (including

resourcing) for the recommendations from the Think Tank report; and

provide this plan for endorsement by the IMAP Executive Forum.

Nov 2018


B IMAP Implementation Committee (31 August 2018 ) Responsibility Action Due Progress 11. Street Count

IMAP Exec Officer Prepare joint correspondence from the IMAP Councils on homelessness support in the run up to state and federal elections

Oct 2018

Part completed. Letters to State Govt (Premier & Opposition Leader) sent.

C IMAP Implementation Committee (30 November 2018 ) Responsibility Action Due Progress 10. CLUE

All Committee members

Committee members to speak with State Government re CLUE – Mayors through Ministers and CEOs through departments around SG partnering on this.

June 2019

Ongoing. Updated item 10 Feb 2019

11. Affordable housing

IMAP Executive Forum

Executive Forum to consider advocacy options around “affordable housing planning mechanisms” in December/January and report back to the February 2019 IMAP meeting.

Feb 2019

Ongoing. Discussed at EF 19 Nov 2018; EF 3 May 2019

12. Way finding signs

All Committee members

CEO advocacy to be targeted through Government agencies, and Councillor’s discussion with Ministers to include way finding signage consistency across all State Government projects.

Ongoing Ongoing.

D IMAP Executive Forum (19 December 2018 ) Responsibility Action Due Progress 4 Bus Arising

IMAP Exec Officer IMAP Exec Officer

That the IMAP Executive Officer prepare a letter that advises the Minister of the resolution of the Committee relating to advocacy options around “affordable housing planning mechanisms”. That the IMAP Executive Officer draft a letter that addresses including way finding signage consistency across all State Government

Feb 2019 Feb

Discussed approach/timing with DoT staff


Report prepared by Elissa McElroy IMAP Executive Officer

projects and advises Ministers and senior department executives of this issue

2019

E IMAP Implementation Committee (22 February 2019 ) Responsibility Action Due Progress 6 Bus Arising

IMAP Exec Officer

Executive Officer to note emphasis and points made by Committee members in drafting wayfinding correspondence.

May 2019

8. Comms & Gov

Rod Anderson DELWP

Rod Anderson to follow up with Graham Emonson, Local Government Victoria regarding IMAPs structure under the LG Bill and report back.

May 2019

To report back

11 CLUE

Claire Ferres-Miles, CoM

CoM to consult State Government department(s) and report back on application for Regional Development Australia funding at the next meeting.

May 2019

To report back

F IMAP Executive Forum (19 March 2019 ) Responsibility Action Due Progress 3. 3- Year Implem -entation Program

IMAP Exec Officer

CoPP to supply notes of project review to other CEOs/Stuart Draffin to assist those Councils’ review process

IMAP Executive Officer to arrange next Executive Forum meeting at CoM

Discussion on resource requirements and project status - EO to clarify attendance of Project Team Leaders to present reports on progress, timelines and resource requirements

22 May 2019 TBC May 2019

Completed Completed Completed

Correspondence

Inward 4a - Email: Sarah Seddon, Chair Destination Melbourne re wind down of DM; AND Email C Rivarossa with further

information on products and services 4b – Email: Oscar Hayes, CoM re Draft Transport Strategy 2030 consultation; AND Email on information sessions 4c – Email: C Ordones Barona, University of Melb re invite to participate in Urban Trees, People & Wildlife project 4d – Email: R Thomas, CoY - further comments on IMAP governance review

Recommendation:

That the IMAP Implementation Committee resolves to:

a. note the actions undertaken in response to Business Arising from the previous minutes.

b. note the correspondence (Attachment 4a-d).

1

Elissa McElroy

From: Destination Melbourne <[email protected]>Sent: Wednesday, 8 May 2019 10:34 AMTo: Elissa McElroySubject: An important announcement from the Chair of Destination Melbourne

View this email in your

browser

To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.

Message from the Chair of Destination

Melbourne

Dear valued industry partner,

Over the past 12 months, the Board and DM team embarked on a strategic planning

process, where we completed a deep dive into our products and services and had in-depth

conversations with our stakeholders, industry partners and customers to ensure we

provide continuous value.

However, with tightening market conditions and a rapidly changing technological

landscape, the insights informed us that the Destination Melbourne business model was no

longer sustainable. We researched and lobbied extensively to explore sustainable models

that were not supported by government nor by a membership-based approach. As a result,

Destination Melbourne has made the strategic decision to wind down the existing business

model with the last day of operation being Friday, 31 May 2019.

As difficult as the decision was, the Melbourne industry is all about collaboration and it has

never been truer today. Over the past month, the Destination Melbourne team have

worked transparently and collaboratively with Visit Victoria, VTIC and Melbourne Airport to

ensure some of the amazing legacy remains as we find rightful new ‘custodians’ for some

of our core products and services, so they can continue to flourish and deliver value to the

industry.

To date, Destination Melbourne has employed over 64 passionate industry professionals

and has been fortunate to have 36 volunteer board members who have provided the

emcelroy

Typewritten Text

Attachment 4a

emcelroy

Typewritten Text

2

organisation with leadership and expertise over an 18-year journey.

From 2001 to today, Destination Melbourne has been recognised for playing a pivotal role

in the visitor economy, as well as spearheading the ‘visitor first’ principles that are our core

pillars:

Elevate visitor needs & expectations: with the Visitability program & the

development of the Destination Management Visitor Plan, the first of its kind for

Melbourne

Empower ongoing industry development: the decade strong, award-winning

Melbourne Tourism Leadership Program with over 230 graduates, Tourism

Excellence workshops, CEO breakfasts, Destination Melbourne LIVE

conference, Melbourne Tourism Week and the Check into China program

Deliver visitor first products & campaigns: the Regional Victoria Melbourne Now

campaign, the Discover Your Own Backyard (DYOB) campaign for the Visiting

Friends and Relatives (VFR) market, the Destination Melbourne WeChat, and a

suite of Official Visitor Guides (OVG) in English and Mandarin (more than 110

editions have been produced and 19.5 million copies printed and distributed) as

well as the Official Visitor Map.

We are very proud of the calibre of DM’s industry offerings and are pleased to confirm that

they will continue to champion the visitor economy. The winter edition of the Official

Visitor Guide and Chinese Official Visitor Guide, the Official Visitor Map 19/20 and the

MTLP Program will continue as scheduled. There will be more specific updates on the

remaining DM products shortly.

Visit Victoria CEO, Peter Bingeman said the assets developed and delivered by

Destination Melbourne over the years have become synonymous with best practice

industry development: "Visit Victoria is working closely with Destination Melbourne, and

key stakeholders, in exploring opportunities to support the continuation of some of the key

programs and assets that are renowned throughout the industry."

VTIC Chief Executive, Felicia Mariani said: “Destination Melbourne will leave an indelible

legacy on the tourism landscape in this city. The fact that consideration is being given to

how so many of the programs they have created over the years can be maintained is

testament to the vital role they have played in supporting Melbourne’s tourism industry.

VTIC is pleased to have worked in close partnership over the years with Destination

Melbourne and we salute all they have achieved.”

3

Finally, we would like to extend our gratitude to the entire visitor industry. It has been our

pleasure championing our industry and highlighting key visitor issues and opportunities

that have become part of our DNA. Without your ongoing support and work, the Melbourne

visitor economy would not be what it is today, and we hope you continue to support the

legacy of Destination Melbourne in its new form.

Sarah Seddon

Chair of Destination Melbourne

To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.https://twitter.com/destmelbourne

To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.https://www.facebook.com/destinationmelbourne

To help protect you r priv acy, Microsoft Office preventeddownload of this pictu re from the Internet.https://www.linkedin.com/company/destination-melbou

Copyright © 2019 Destination Melbourne, All rights reserved.

You are receiving this email because you are a valued stakeholder, industry partner or member of the

tourism industry.

Our mailing address is:

Destination Melbourne

Level 12, 50 Queen Street

Melbourne

Melbourne, VIC 3000

Australia

Add us to your address book

Want to change how you receive these emails?

You can update your preferences or unsubscribe from this list.

1

Elissa McElroy

From: Jessica DyerSent: Tuesday, 14 May 2019 2:29 PMTo: Elissa McElroySubject: FW: Info about Destination Melbourne products & services

From: Costanza Rivarossa [mailto:[email protected]] Sent: Tuesday, 14 May 2019 2:28 PM To: Costanza Rivarossa <[email protected]> Subject: Info about Destination Melbourne products & services Dear valued advertisers, Following the 8 May announcement by our Chair regarding the wind down of business activity at Destination Melbourne on 31 May, here is some important information about our products and campaigns that might be relevant to you.

Official Visitor Products We’re pleased to advise that Visit Victoria will be absorbing the production and distribution of all Melbourne Official Visitor products (Official Visitor Guide, Chinese Official Visitor Guide and the Official Visitor Map). The OVG and COVG Winter editions, along with the Official Visitor Map, will be printed as per normal by Destination Melbourne. The distribution of the OVG and COVG Winter editions will commence on 1 June and be managed by Visit Victoria. The distribution of the Official Visitor Map will commence on 15 June and will also be managed by Visit Victoria. As Destination Melbourne’s contracts will cease on 31 May, all clients with confirmed bookings for future editions of the Official Visitor Guide, Chinese Official Visitor Guide and Official Visitor Map (from Spring 2019 onwards) will receive updated contracts from Visit Victoria. Please contact DM for any queries regarding the OVG, COVG and the OV Map until 31 May. All future communications about these products will be directed to a nominated point of contact at Visit Victoria starting from 1 June. This details for this point of contact will be communicated soon – please keep an eye on your emails. Melbourne Now Magazine The Melbourne Now Magazine Winter edition will be printed and distributed as per normal by Destination Melbourne. Existing bookings for future editions of the Melbourne Now Magazine (from Spring 2019 onwards) will automatically cease and will not be invoiced. WeChat, DYOB and Melbourne Now (digital) All contracted services regarding our digital suite of products — WeChat, Discover Your Own Backyard and Melbourne Now (including the Accommodation Package) — will be delivered until 31 May. All contracts that include any digital activity post‐31 May that have already been invoiced and paid for will be refunded for the components that will not be delivered beyond 31 May. To receive your refund, please provide your preferred bank details by midday, Thursday 23 May to [email protected]. For accounting purposes, please attach your invoices and receipts displaying full payment details.

emcelroy

Typewritten Text

emcelroy

Typewritten Text

emcelroy

Typewritten Text

Attachment 4a

2

Should you have any further questions about any of the above, do not hesitate to contact the DM Business Development team: Emma Gray: [email protected] Costanza Rivarossa: [email protected] Maria Osorno: [email protected] Kind regards, Costanza Rivarossa Tourism Business Development Coordinator

Level 12, 50 Queen Street, Melbourne VIC 3000 T: 9869 2444 | D: 9869 2415 E: [email protected] W: destination.melbourne

1

Elissa McElroy

From: Oscar Hayes <[email protected]>Sent: Thursday, 2 May 2019 4:20 PMSubject: City of Melbourne - Draft Transport Strategy 2030

Good afternoon, The City of Melbourne Draft Transport Strategy 2030 will be presented to Future Melbourne Committee (FMC) for consideration next Tuesday 7 May 2019. Documents have just gone live on our website here. If the draft Strategy is endorsed by Councillors at the FMC meeting on Tuesday, there will be a consultation period from Wednesday 8 May to Wednesday 19 June. Feedback will inform the Final Transport Strategy 2030 to be completed later in 2019. Consultation sessions will be held on Wednesday 29th May 6-8:00pm and Saturday 1st June 11-1pm. We will share further information and registration details shortly. Following the FMC meeting, the Participate Melbourne engagement site will be updated with the endorsed materials. You can keep an eye on updates via this link, which also hosts our previous discussion papers and background research: https://participate.melbourne.vic.gov.au/transportstrategy Background

Eight discussion papers on the topics of walking, city space, cycling, public transport, emerging technology, car parking, motor vehicles and transport pricing were released between April 2018-July 2018.

These papers presented issues, ideas, global best practice and ‘what if’ questions to begin a conversation with the community on transport in Melbourne.

The discussion papers generated a public conversation on current transport issues faced by the City of Melbourne, highlighting best practices used in other cities as well as ideas for consideration.

Over 20,000 people visited the discussion papers webpage, and 1,316 submissions were received from people across metropolitan Melbourne. These submissions were analysed independently – the report is available here.

The City of Melbourne has considered all submissions as well as outcomes from conversations withthe community, government and industry in the development of the Draft Transport Strategy.

We look forward to hearing your feedback and encourage stakeholders to prepare submissions in response to the Draft Transport Strategy. The project team will also be available to meet with during the consultation period. Please get in touch if this is of interest. Kind regards Transport Strategy team

Oscar Hayes | Strategic Planner | Urban Strategy Branch City of Melbourne | Council House 1, 200 Little Collins Street Melbourne 3000 | GPO Box 1603 Melbourne 3001 T: 03 9658 8366 | F: 03 9654 1054 | E: [email protected] www.melbourne.vic.gov.au | whatson.melbourne.vic.gov.au We value: Integrity | Courage | Accountability | Respect | Excellence

emcelroy

Typewritten Text

emcelroy

Typewritten Text

emcelroy

Typewritten Text

Attachment 4b

2

The City of Melbourne respectfully acknowledges the Traditional Owners of the land, the Boon Wurrung and Woiwurrung (Wurundjeri) peoples of the Kulin Nation and pays respect to their Elders, past and present.

Please consider your environmental responsibility before printing this email.

This email is intended solely for the named addressee. If you are not the addressee indicated please delete it immediately.

1

Elissa McElroy

From: Transport <[email protected]>Sent: Tuesday, 14 May 2019 1:19 PMSubject: City of Melbourne - Draft Transport Strategy 2030

Good afternoon, The City of Melbourne Draft Transport Strategy 2030 was endorsed for public consultation by the Future Melbourne Committee on Tuesday 7 May 2019. You can find a copy of the Draft Transport Strategy, background reports and information about how to provide feedback on the Draft at: https://participate.melbourne.vic.gov.au/transportstrategy. Should you wish to meet with the project team during the consultation period, please get in touch. We encourage transport agencies to write a submission in response to the Draft. Submissions close on Wednesday 19 June. You may also be interested in one of our upcoming information sessions. The sessions will include an overview of what’s in the Draft Transport Strategy, presentations from experts who helped us develop the evidence base and an opportunity to discuss the Strategy in more detail with City of Melbourne staff. The information session details are: Wednesday 29 May, 6pm-8pm The Wheeler Centre 176 Little Lonsdale Street, Melbourne Saturday 1 June, 11am-1pm The Wheeler Centre 176 Little Lonsdale Street, Melbourne Light catering will be provided. Register to attend an information session here Please feel free to share this email with your networks. Kind regards Transport Strategy team

City of Melbourne | Council House 1, 200 Little Collins Street Melbourne 3000 | GPO Box 1603 Melbourne 3001 T: 03 9658 9658 | F: 03 9654 1054 | E: [email protected] www.melbourne.vic.gov.au | whatson.melbourne.vic.gov.au We value: Integrity | Courage | Accountability | Respect | Excellence

The City of Melbourne respectfully acknowledges the Traditional Owners of the land, the Boon Wurrung and Woiwurrung (Wurundjeri) peoples of the Kulin Nation and pays respect to their Elders, past and present.

Please consider your environmental responsibility before printing this email.

This email is intended solely for the named addressee. If you are not the addressee indicated please delete it immediately.

emcelroy

Typewritten Text

Attachment 4b

1

Elissa McElroy

From: Camilo Ordonez Barona <[email protected]>Sent: Wednesday, 1 May 2019 4:27 PMCc: Stephen Livesley; Dave Kendal; Caragh ThrelfallSubject: Invitation to participate in Online Questionnaire for Urban Trees, People & Wildlife

project by the University of Melbourne (First Reminder; ignore if already filled)

Dear city council officer, My name is Camilo Ordóñez, research fellow at the University of Melbourne working with Stephen Livesley, Dave Kendal, and Caragh Threlfall on the project Urban Trees, People & Wildlife project (ARC Linkage Grant LP‐160100780). We are inviting people who are involved in the management of urban greenspaces, open areas, forests, and trees to participate in a questionnaire help us understand how decisions are made about trees in your city council. Our goal is to work together with city officers to make better decisions about the trees in our cities. If you already answered the survey, please ignore this email. Here’s the link to the online questionnaire: https://melbourneuni.au1.qualtrics.com/jfe/form/SV_4IbE6yCGFLVKsV7 This takes approximately 8‐10min to complete. Please make sure you follow the bottom link “GO TO THE SURVEY HERE”. The other link is for information only. We will not ask you for any private information. Feel free to share this questionnaire with other city council / LGA officers who may be interested. Thank you for your attention. I look forward to your response! Sincerely, Camilo Urban Trees, People & Wildlife Project The University of Melbourne | Ethics ID Number: 1750430.1 | Project Dates: 01/11/2017 to 31/12/2019 Camilo Ordóñez | Research Fellow School of Ecosystem & Forest Sciences | Faculty of Sciences 2 level, Main Building (MB) 032, 500 Yarra Boulevard The University of Melbourne, Richmond 3121 Australia T: +61 390 356941 M: +61 437 639 749 E: [email protected] unimelb.edu.au | facebook.com/unimelb | twitter.com/cordezbar Find out how the Green Infrastructure Research Group is using plants to make cities more liveable and sign up to our quarterly newsletter I acknowledge the Traditional Owners of the land on which I work, and pay my respects to the Elders, past and present.

emcelroy

Typewritten Text

Attachment 4c

2

This email and any attachments may contain personal information or information that is otherwise confidential or the subject of copyright. Any use, disclosure or copying of any part of it is prohibited. The University does not warrant that this email or any attachments are free from viruses or defects. Please check any attachments for viruses and defects before opening them. If this email is received in error, please delete it and notify us by return email.

1

Elissa McElroy

From: Thomas, Rhys <[email protected]>Sent: Thursday, 2 May 2019 11:04 AMTo: Kann, JustinCc: Elissa McElroySubject: Exposure Draft and IMAPAttachments: Yarra City Council Exposure Draft Submission (Final) - Submitted to

Department.pdf; Yarra City Council Directions Paper Submission (Final) - Sent to Secretariat.pdf; Local Government Act Review - Yarra City Council response to Discussion Paper.pdf

Justin, Thanks for the chat about the potential implications for IMAP of any changes to the Local Government Act. It’s welcome that the issue has been raised, because I can recall having concerns about the need for changes when the early discussion papers were released. While the Bill that was presented to Parliament has obviously lapsed, it’s the best guide we have about the potential direction for any new Bill that comes forward. The Bill says this about committees:

The issues this raises that are relevant to IMAP are:

The reference to ‘at least 2 Councillors’ will require the appointment of two Councillors from each municipality. The Supreme Court found recently that a reference to a Councillor in these circumstances cannot be taken to include a Councillor of another municipality.

The requirement to have the Committee chaired by a person appointed by the Council or the Mayor is unworkable for IMAP (as there are multiple Councils and Mayors).

The reference to Council’s Governance Rules is unworkable also, because of the multiple Council issue. As I see it, the options for the continuation of IMAP include:

emcelroy

Typewritten Text

Attachment 4d

2

Operate as an advisory group only, with no delegated authority. Once Council to take responsibility for administration, and invoice the other Councils directly for this service.

Establish the Committee as a delegated Committee of one ‘lead’ Council only, and operate under their rules. The lead Council (or Mayor thereof) would appoint the Chairperson to mirror the current arrangements. The issue of the casting vote could be dealt with in that Council’s Governance Rules.

Establish a standalone organisation with its own constitution, and each Council join as a member, with a fee payable.

Explore the possibility of a ‘Joint Council Meeting’. This fixes the issue of the casting vote, but does not enable the CEOs to vote as is currently the case.

We didn’t specifically address these issues in our submission to the Exposure Draft (aside from calling for the ability of committees to appoint their own chairperson). We did flag the existence of IMAP on p19 of our response to the Discussion Paper and in our response to the Directions Paper (at Direction 21) we argued that Council staff should not be permitted to be members of a Committee (which clearly would be problematic for IMAP). None of these arguments went anywhere. I’ve attached our three formal submissions. If IMAP is undertaking a review of its governance structure, I would suggest that the governance experts at each of the member Councils be given an opportunity to contribute. Cheers, Rhys Rhys Thomas Senior Governance Advisor Yarra City Council (03) 9205 5302 [email protected] PO Box 168 Richmond 3121 Available Monday, Tuesday, Thursday and Friday

DISCLAIMER: The information in this electronic mail is confidential and may contain personal or health information. It is intended only for use of the individual or entity named. If you are not the intended recipient, any dissemination, copying or use of the information is strictly prohibited. If you have received this transmission in error, please delete it immediately from your system and inform us by e-mail to [email protected] Council does not guarantee the integrity of the information in this electronic mail or any attached files, or warrant or represent the information as being free from errors or omission. Any recipient who relies upon the information does so at their own risk, and Council will not be liable for any loss or damage caused as a result of such reliance. If a recipient wishes to act on the information provided, he or she should seek advice from Council in person before doing so. Please consider the environment before printing this email.


Page 1 of 2 Report prepared by: IMAP Executive Officer


Financial Report for the Nine (9) Months ending 31 March 2019

1 July 2018 – 31 March 2019 ___________________________________________________________________________________ Background 1. The IMAP financial position was last noted at the IMAP Implementation Committee meeting held on 22

February 2019. 2. Retained Earnings carried forward from the 2017-18 financial year totalled $632,470 (excluding GST). Income 3. Income indicates the retained earnings of $632,470 during the first quarter (comprising $582,470 IMAP

funds and $50,000 held funds (CoY and CoMar CLUE contributions)). All IMAP Council contributions for 2018-19 were invoiced in the 2nd quarter.

4. Total Income for the 9 month period to 31 March 2019: 2810 Contract income:

IMAP Councils (5) - Project contributions ($55K each): $ 275,000 2800 Sundry Income:

Retained Earnings carried forward from 2017-18 $ 632,470

CLUE technology project contributions to CoM (Held funds): City of Stonnington $ 25,000 $ 657,470

_______________________________________________________________________________ TOTAL OPERATING INCOME $ 932,470

________________________________________________________________________ Expenditure 5. Total Expenditure for the 6 month period to 31 December 2018:

4040 Contract Staff Wayfinding Contractor – Project Management

Jul – Aug 9,100 Oct 5,600

Nov - Fees & Exps 5,933 Nov - Expenses 47 Dec 4,200 Jan 5,600 Feb 5,600 $ 36,080

Recreation Contractor – Data Updates Maps & attributes 4,400 Correct new data 5,500 $ 9,900 $ 45,980

4104 Postage and Courier

IMAP Couriers (Aug) $ 246 Couriers (Nov) $ 570 $ 816

4106 Software Support and Maintenance IMAP Basecamp monthly fee - ShareFile service July-Aug $ 150 Basecamp Sept $ 78 Basecamp Oct $ 79


Page 2 of 2 Report prepared by: IMAP Executive Officer

Basecamp Nov $ 77 Basecamp Dec $ 77 Basecamp Jan $ 78

Basecamp Feb $ 78 Domain renewal (2 x dotMelb) $ 240

IMAP website Hosting – Collabforge $ 3,723 CLUE CLUE contributions (Held funds): CoS, CoY, CoMar $ 75,000 $ 79,580 4108 Stationery IMAP Stationery IMAP - Aug $ 80 4131 Promotional Publications Tourism CTV Cultural Guide 2018-19 – instalment 1 $ 7,750

CTV Cultural Guide - instalment 2 $ 7,000 $ 14,750 4150 Consulting Fees Tourism Update Visitor Cruise Guide (Visual Voice) $ 250 Licence fee for CBD map (Visual Voice) $ 475 Update digital maps (Visual Voice) $ 312 StreetCount Launch Housing coordination - variation $ 11,655

Media consultant $ 19,500 Additional media costs $ 9,000 Wayfinding Way found Website development (Printcess) $ 11,700 Project Management fees (Contractor Sept– code error) $ 4,200 Design/deliver base map workshop (SGS) $ 5 455 Workshop report - Additional content/edits (SGS) $ 1,000 IMAP Annual Report 2017/18 design/print $ 3,820 Annual Report Summary design/print $ 2,870 $ 70,237 4211 Staff Catering IMAP IMAP staff meetings (various June-Sept) $ 241 Catering IMAP Nov meeting $ 128 $ 369

_______________________________________________________________________________ TOTAL EXPENDITURE $ 211,812 ________________________________________________________________________ Operating Profit / (Loss) $ 720,658 ________________________________________________________________________ NET SURPLUS $ 720,658 ________________________________________________________________________

6. Refer to Attachment 4b to see total expenditure against project budgets to date.

Recommendation 7. That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the 9

months ending 31 March 2019.

24 May 2019 Attachment 5a

IMAP Operating Report.Operating & Capital Works Statement for period ended March 2019

EMCELROY 13-May-2019 14:40:48

EMCELROY 13-May-2019 14:40:48

Actuals Budget Variance Actuals Budget Variance

2810 - Contract Income 0 0 0 275,000 0 275,000

User fees 0 0 0 275,000 0 275,000

2800 - Sundry Income 0 0 0 657,470 0 657,470

Other Revenue 0 0 0 657,470 0 657,470

Total Operating Income 0 0 0 932,470 0 932,470

Total Normal Salary expenses 0 0 0 0 0 0 Net Annual Leave 0 0 0 0 0 0 Net Long Service Leave 0 0 0 0 0 0 Net ADO 0 0 0 0 0 0 Workcover 0 0 0 0 0 0 Training and Professional Developmen 0 0 0 0 0 0 Extraordinary Staff Payments 0 0 0 0 0 04040 - Contract Staff 5,600 0 (5,600) 45,980 0 (45,980) Other Employee Expenses 5,600 0 (5,600) 45,980 0 (45,980)

Employee Benefits 5,600 0 (5,600) 45,980 0 (45,980)

4104 - Postage & Couriers 0 0 0 816 0 (816)4106 - Software Support and Maintenance 78 0 (78) 79,580 0 (79,580)4108 - Stationery - General 0 0 0 80 0 (80)4131 - Promotional Publications 0 0 0 14,750 0 (14,750)4150 - Consulting Fees 0 0 0 70,237 0 (70,237)

Materials and Services 78 0 (78) 165,463 0 (165,463)

Bad and doubtful debts. 0 0 0 0 0 0

Community Grants 0 0 0 0 0 0

Finance costs 0 0 0 0 0 0

Other expenses 0 0 0 369 0 (369)

Total Operating Expenditure 5,678 0 (5,678) 211,812 0 (211,812)

Surplus/ (Deficit) for the year (5,678) 0 (5,678) 720,658 0 720,658

Other comprehensive income / expenditure.

Depreciation and amortisation 0 0 0 0 0 0

Operating Capital Expenditure 0 0 0 0 0 0

Net Surplus / (Deficit) (5,678) 0 (5,678) 720,658 0 720,658

CURRENT MONTH YEAR TO DATE

IMAP Budget 2018-19 - Expenditure by Project

REVENUEBUDGET 2017-18Year 12

Budget + Carry forwards

ACTUALS 1st qtrACTUALS 2nd qtr (to 30 Nov)

ACTUALS 3rd qtr

ACTUALS 4th qtr

Total YTD VARIANCE

CurrentForecast total

Income

275,000 275,000 275,000 275,000 0 275,000

400 400 0

25,000 25,000 25,000 25,000 0 25,000

Total Revenue 300,400 300,400 25,000 275,000 0 0 300,000 0 300,000

PROJECT ALLOCATIONSBUDGET 2018-19Year 13

Carry forwardsBudget + Carry

forwardsACTUALS 1st qtr

ACTUALS 2nd qtr

ACTUALS 3rd qtr

ACTUALS 4th qtr (Part)

Total YTD VARIANCE

Committed - Funded Notes Current Forecast total expenditure

IMAPPostage, courier, travel, stationery, logo, catering

Ongoing 10,000 10,000 567 698 477 1,742 -8,258 2,600

IMAP Admin contractors 10,000 10,000 -10,000 -

IMAP IMAP Annual Report design and print Ongoing 7,000 7,000 6,690 6,690 -310 6,700

IMAP Website Domains, Basecamp fees etc Ongoing 4,000 4,000 150 354 353 77 934 -3,066 2,000

IMAP IMAP Website Hosting Ongoing 4,000 4,000 3,723 3,723 -277 3,700

IMAP IMAP Website update CurrentOne off project to reflect new plan

41,600 41,600 -41,600 -

IMAP IMAP Plan Current Printing/Design costs 4,239 4,239 -4,239 -

IMAP Tourist Map update & Distribution OngoingAs per Printing & Distribution Agreement with DM

50,000 5,548 55,548 250 788 1,038 -54,510 1,038

CLUE technology upgradeCEOs approval in principle

June 2017CoY, CoMar, CoS project contributions 25,000 50,000 75,000 75,000 75,000 0 75,000

Smart City Solutions - 35,000 35,000 -35,000 -

Brief approved Aug 20171. Wayfound - comms plan, production & design Version 2

118,052 5,398 123,450 9,100 33,935 15,400 5,600 64,035 -59,415 125,000

2. Gap Analysis - prepare Application for State Govt funding

-

3. Base map - workshop, analyst recruitment

-

IMAP Tourism Brief approved May 2017Annual promotion projects - Cultiure guide 2018 20,000 33,883 53,883 7,750 7,000 14,750 -39,133 14,750

Business Case: Inner Melbourne Cycling Network #

Proposal for consideration 30 Nov 2018

At initial discussion phase 50,000 50,000 100,000 -100,000 30,000

Infrastructure Victoria Priorities 10,000 10,000 -10,000 -

Recreation Facilities Project (ex SRV grant) #

Budget approved EF Jan 2016 ($90K IMAP, $50K councils + SRV grant). Defer new budget

1 year

Data gathering completed. Planning consultant appointed.

50,000 22,727 72,727 9,900 9,900 -62,827 22,700

Affordable Housing Controls & targetsProposal for consideration 30

Nov 2018 30,000 30,000 -30,000 -

Consistent Approach in the Response to Homelessness

Brief approved Feb 2018

Completed 19 June 2018. Data released July 2018. Budget = $50K IMAP + $50K SG + $20K 4 IMAP councils (excl CoM)

48,595 48,595 40,155 40,155 -8,440 40,155

Urban Forest and Biodiversity Strategy #

Brief approved May 2018 20,000 50,000 70,000 -70,000 -

Green Street Best Practice Guide 10,000 10,000 -10,000 -

Increasing Employment Opportunities 20,000 20,000 -20,000 -

Whole of Waste Cycle Planning # At initial discussion phase 50,000 50,000 -50,000 -

Whole of Water cycle planning 20,000 20,000 -20,000 -

Total Expenditure 493,052 380,940 873,992 57,972 134,365 19,476 6,154 217,967 -656,025 323,643

Net Surplus (Deficit) 573,592- 32,972- 140,635 19,476- -23,643

Opening Balance of IMAP Account 632,470 632,470 599,498 740,133 632,470

Closing Balance of IMAP Account 58,878 599,498 740,133 720,657 608,827

Please note that the funding calculation does not include Operational Costs of $40,000 per council in 2018/19.

Bold# Identified as priority projects in the new planColoured Not started

24 May 2019

SRV Grant (Held by CoM) Recreation Project = $50K

Contribution to CLUE Technology Project - CoS (Held funds)

ESD Factsheets series 3 in preparation

Smart Cities and Suburbs Grant (Held by CoM) CLUE project = 350K

Go

al 4

N

eig

hb

ou

rho

od

s an

d P

lace

sG

oal

1 E

con

om

y

Environmentally Sustainable Design Factsheets Project

Go

al 3

Co

mm

un

itie

s

Budget approved May 2016

Go

al 5

En

viro

nm

en

Attachment 5b

IMAP Councils Annual Contribution ($55K ea)

IMAP Map Licence fees

18,950 18,950 -18,950 -

Annual costs - total budget $35K

Go

al 2

Tra

nsp

ort

Wayfinding and Signs Project


1 Report prepared by the IMAP Executive Officer


Progress Report

IMAP Communications and Governance ___________________________________________________________________________________

Purpose

1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period.

Governance

2 The IMAP Executive Forum meetings #29 and #30 were held on 19 March and 3 May 2019 to consider the Three year Implementation Program. Refer to the Draft Minutes attached - Items 5 and 6/ Attachments 2 and 3.

Communications

3 During the last 3 months the following activities have involved the IMAP Executive Officer and others in IMAP communications:

o Wayfinding and Signage - Master Style Guide and Mapping

25 Feb - design review and review of bike shared path proposal with project team

26 Feb – shared signs information with CoS staff

7 March – Met with Jennifer Santas, Advisor Passenger Experience, Yarra Trams/ discussion on Letter to the Minister

14 March – reviewed Wayfound changes with web and editor advisors

27 March – Update meeting with CoPP staff

8 April – Planning meeting with project team

20 May – Project Steering group meeting

o Active Sport and Recreation Facility Planning Study

8 March – Stage 5 Strategy and Action Plan workshop with SGS

28 March – Approved minor variation for additional workshop

10 May – Workshop with SGS to prepare final report recommendations

o IMAP Urban Forest Plan

5 April – Project team leader/EO met with CoM staff on the planning amendment and case study requirements for the IMAP project

9 April – Attended Melbourne University’s GreenRoofs, Wall and Facades summit

3 May – Meeting of the IMAP Urban Forest Project Working Group

o ESD Factsheets Project

Responded to enquiries from Wodonga Council to license ESD Factsheets

27 March – met with Scott Willey, ESD Advisor at CoY

29 March – met with CoPP sustainability staff regarding staff resources for the project

8 April – met Ben Foster, ESD Officer at CoM to join the project team

11 April - met with Nadia Ford and Anthony De Pasquale, City Strategy at CoS to determine resourcing and next steps

2 May – Project Team Meeting arranged to review recommendations to IMAP Executive Forum.

8 May – Briefed Scott Willey, CoY as new project lead.


2 Report prepared by the IMAP Executive Officer

o IMAP Bicycle Network project

3 March – Attended Metro Cycling Network Senior Reference group meeting

29 March – Updated staff at CoPP on this project

11 April – Bike Network Project team meeting – reviewed project brief and consultants shortlist for RfQ.

o Census for Land Use and Employment (CLUE) technology upgrade

17 April – Held showcase to invited councils on the new Cloud technology

o IMAP Three year Implementation Program review

6 March – Attended CoPP Council meeting on strategic alliances review

13 March – Attended Maribyrnong City Council’s Executive Team meeting

Various meetings at CoS with CEO on review presentations

27 March/10 April – met with Bruce Phillip, Director and Ivan Gilbert, Group Manager at CoY. Briefed Justin Kann, partnerships and communications advisor, CoY.

o Other

25 Feb/8 April - met with Barney Wilson, Acting T/L City People, CoM regarding Homelessness StreetCount 2020 and letters to the Minister/Federal Government.

22 March – met with IMAP Economic Development Managers to review recommendations of staff on the Tourism Working Group.

25 March – met with Business Development Manager RMIT on industry engagement opportunities through Councils

27 March – met with CoPP staff to discuss possible scope for Green Street Best Practice Guide project

21 May – meeting with Interm Executive Officer at Leadwest

Recommendation

4 That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.


1

IMAP Progress Report May 2019

The Inner Melbourne Action Plan (IMAP) 2016-2026 identifies 27 strategies across 5 Goals to help build the inner Melbourne region’s creativity, liveability, prosperity and sustainability across a range of diverse neighbourhoods experiencing rapid growth.

Some of the following projects were commenced under the provisions of the former Inner Melbourne Action Plan; and continued in the new plan.

Completed Projects (from 2016):

G1.P1 Information Requirements investigation (Part of the CLUE project)

G1.P5 IMAP Tourism and regional visitor map

G4.P1.Urban Manufacturing Project - The Dilemma of Urban Employment Land

G5.P5 Green Roofs Research Project - Australian Research Council Linkage Grant

G3.P4 Consistent Approach in the Response to Homelessness – 2018 Combined StreetCount

_______________________________________________________________________________

PROGRESS ON CURRENT PROJECTS

GOAL 1 ECONOMY

Strategies 1.1 and 1.2

G1.P1 IMAP CLUE (Census for Land Use and Employment)

“Taking CLUE to the Cloud for Councils, Communities and Commerce” BACKGROUND

On 30 June 2017, the IMAP Councils submitted an application for Smart Cities and Suburbs funding to update the CLUE technology to cloud computing, to enable access to CLUE by the IMAP Councils.

In November 2017 the Council were advised their application was successful. It was agreed that the IMAP Economy Steering Group would help oversee progress on the project.

By July 2018, CoM completed the first round of Human Centred Design (HCD) workshops with IMAP Council’s and the project plan was socialised among IMAP Council’s. This included purpose, governance, roles and responsibilities, milestones, budget, resource plan/people plan, and project method.

The IMAP council CEO’s signed an MOU with the City of Melbourne which documents the approach that will be taken by to meet the requirements of the Smart Cities and Suburbs funding agreement for the project.

An initial (draft) solution architecture was developed.

A standardised data model, called the CLUE MVP model, was developed.


2

A market scan considered private sector partners that could potentially provide components of the future CLUE system. This was the first step of the procurement process.

A vendor was approved in July 2018

On 15 November, the IMAP Executive Forum considered the proposed next steps with the project. CoM staff held meetings with each of the IMAP Councils to discuss budget requirements.

On 29 November 2018 IMAP Councils were invited to meet the vendor appointed for the CLUE technology upgrade

At their meeting on 30 November 2018 the IMAP Implementation Committee discussed the need for advocacy to encourage a State Government partnership in funding an IMAP CLUE for Inner Melbourne.

CURRENT PROGRESS

The project is at the testing stage with scheduled completion in early June. It will deliver:

a cloud based system;

digital and mobile data collection tools and process;

a standardised data model; and

a CLUE system accessible to IMAP and other Australian councils. CoM data has been uploaded as a test case, the user interface for survey data collection is completed

and the reporting portal is under development.

NEXT STEPS

Key milestones for the remainder of the project include:

On-boarding IMAP councils

Pilot testing

Collection of CLUE data

Strategy 1.3

G1.P5 IMAP Tourism BACKGROUND

The IMAP Regional Tourism Working Group (TWG) has progressed its work through a number of three year strategic plans since 2006. The aim of the group is to promote the Inner Melbourne region to tourists and visitors.

The most successful collateral developed by the group is the IMAP regional tourism map – now the Official Visitors Map which is promoted in conjunction with Destination Melbourne for wide distribution.

The Tourism Working Group presented their next three year Strategy and 2018-19 Action Plan in August 2018 to the IMAP Implementation Committee.

Subsequent deliberations led to a proposed change in direction and a number of options were developed for consideration by the Committee in November, including winding up this working group.

The IMAP group has now been dissolved and will continue to network independently of the IMAP forum.

CURRENT PROGRESS

The IMAP group has now been dissolved and will continue to network independently of the IMAP forum.

Destination Melbourne has notified clients that it is winding up at the end of May 2019. Some existing DM collateral will be further developed by Visit Victoria.

NEXT STEPS

Economic Development managers will independently follow up inclusion of their Council in the Night Time Economy Survey and on-going liaison with Visit Victoria.


3

Strategy 1.4

G1.P3 Managing Entertainment Precincts

1. Managing Conflict in Activity Centres BACKGROUND

A submission to address the disparity between planning and liquor licensing Definitions in the legislation with the Department Environment Land Water and Planning (DELWP) has been proposed by the IMAP Implementation Committee. An initial meeting to discuss the approach to be taken was held on 5 February 2015.

At the August 2016 meeting, the committee requested this matter be followed up.

On 2 November the Executive Forum identified that City of Yarra and City of Stonnington staff would liaise to develop a project brief for the IMAP Committee setting out the proposed approach.

An update report to the February 2018 Committee meeting recommended this matter be deferred pending the outcome of changes in both planning and liquor legislation.

NEXT STEPS

Legislation is currently under review.

2. Protecting People in Crowded Places BACKGROUND

In August 2017 officers from the IMAP Councils met to review the Federal Government’s recently released

document “Australia’s Strategy for Protecting Crowded Places for Terrorism”, share insights and identify

opportunities for collaboration. The working group agreed that the Strategy’s templates and checklists for site

security are a useful tool and identified:

the need for a consistent, robust risk management assessment framework for the planning and

conduct of public events.

opportunities to share resources, expertise and specialists in risk management

value in creating a comprehensive, standardised risk evaluation tool that can be provided to

community members wishing to apply for an event permit.

joint education, projects or programs that consolidate community connectivity and pride.

protection of critical infrastructure and safety considerations embedded systemically into urban design

reviews of site and procedural security

The Working Group reported on their recommendations to the Committee in February 2018. These are now

being followed up on a joint basis and in conjunction with the State Government.

3. Disruption – new technologies, communication plans; IMAP Open Data policy

BACKGROUND

In February 2018 the IMAP Executive Forum agreed to convene a Think Tank to scan Councils’ current and

future environment to identify/assess the main disruption technologies and threats facing Councils and

communities in Inner Melbourne. The Think Tank was formed in April and reviewed approaches to disruption

and innovation as well as identifying challenges, trends and technologies which may cause disruption -

usually through digital or related technologies.

Assessment of likely impact and proposed responses to these have not yet been considered. Several trends have been identified which will impact Councils and communities, and emerging technologies identified which can be leveraged to foster disruption.

In-depth analysis and assessment of the trends and technologies identified above has commenced.

This work will be finalised during 2019.


4

Strategy 1.4 and Strategy 2.4 (Transport section)

G1.P4 Melbourne Visitor Wayfinding and Signage

BACKGROUND

Initially completed in 2010, this project was reactivated in 2012, focussed on visitor signage.

In December 2012, the IMAP Implementation Committee approved participation in the Melbourne Visitor Signage project and the coordinating committee was established to guide its work. The Committee seeks to:

Build common threads between roads, public transport, tourism, pedestrian, cycling and street directional signage systems across the inner Melbourne region.

Apply consistent shared symbols and terminology across these key signage systems; and

Coordinate responses to signage requests by tourist attractions, precincts and major developments.

The Melbourne Visitor Signage coordinating committee comprises representatives of the five IMAP councils, City of Wyndham, Public Transport Victoria, VicRoads and Transport for Victoria. The aim was to build a Master Style Guide setting out agreed signing principles, guidelines and language (the ‘business rules’) to be adopted by collaborating authorities.

In April 2015 the Program Manager of Transport for London’s (TfL) Legible London wayfinding system visited for 12 days providing workshops on best practice, implementation and structures and a methodology for roll out of a comprehensive system. Following the TfL visit, the committee structured its work into two streams:

1. Collaborative projects

Master Style Guide. The Wayfound guide is now completed and undergoing Council reporting and

approval.

Signage Infrastructure Design is ongoing at CoM looking at functionality, legibility, accessibility and view from different distances. CoM has rolled out a pilot project at several sites to test the new sign design, content and placement with users.

2. Strategic approach

The project team are investigating:

the feasibility of building a single base map for metropolitan Melbourne

commissioning a business case on the benefits of improved wayfinding signage in Melbourne.

Progress has included:

2016

August - The visitor signage Master Style Guide (MSG) was endorsed by the IMAP Implementation Committee. The guide or ‘standards’ for signage has been designed by PTV for release as a reference document.

2017

May - The Project team met with Transport for Victoria to discuss the next steps for communicating the Guide and considering mapping options.

May – the IMAP Implementation Committee adopted Wayfound as an operational manual by the Councils. It was referred to the Councils for adoption. The WayFound manual continues to be updated as user feedback on the trials is processed

August - the Business case for the next stage of this Project was approved by the IMAP Committee meeting. Some amendments were incorporated.

A site visit at Southern Cross station was held with representatives of neighbouring councils to review the pilot signage project and seek pilot projects to test the WayFound manual.

Met with Parks Victoria who expressed interest in reviewing the Manual.

An draft MoU and licence was prepared to cover the relationships between the project partners and 3rd party users.

2018

Met with Transport for Victoria to discuss arrangements for greater liaison through their new approved Project Manager position.


5

Three IMAP Councils formally adopted or noted the operational manual – Way found1.0. Two IMAP Councils – Yarra and Maribyrnong are yet to adopt the manual but will now await updates before proceeding

User testing of City of Melbourne’s pilot signs in North Melbourne and Southern Cross is complete. The results were very favourable for the signs and maps.

August to September - The Melbourne Visitor Signage Committee established a website for Way Found to enable feedback on the document and provide version control

October to November - The Project Manager met with the 7 identified agencies/Councils to receive feedback on Way found Version 1.0. The feedback will inform amendments to be incorporated in Way found 2.0.

29 October - TfV and IMAP Mapping Workshop held – SGS facilitator

November - Liaison is now established with the Victorian Government Architects Office over sign infrastructure design. A short report on the key issues was prepared for the OVGA.

11 December – Way found Reviewers Feedback Meeting at Library at the Dock to reflect on the overall comments from the 7 independent reviewers

17 December – Meeting with David Blain from VicMaps on mapping requirements

18 December – Way found and Bike Path wayfinding - planning meeting with TfV to address this identified gap in the Manual

2019

18 January – meeting with TfV re wayfinding signage advocacy and mapping strategy across the Government projects

31 January – Cycling and Walking signage meeting with key DoT staff

7 February – planning meeting held to investigate a Round Table Forum on Bike and Shared Path Wayfinding to coordinate efforts across councils and authorities

CURRENT PROGRESS

25 Feb –The Project team reviewed design changes to the Manual and referred the bike shared path proposal for State Government for their input

7 March – Met with Jennifer Santas, Advisor Passenger Experience, Yarra Trams to consider wayfinding signage as a tool for dispersing tram patrons/congestion in the inner city

14 March – reviewed Wayfound changes with web and editor advisors

20 May – Project Steering group meeting

NEXT STEPS

Following up integrated mapping opportunities with State Government and developing a business case


6

GOAL 2 TRANSPORT

Strategy 2.3

G2.P1 Business Case – Inner Melbourne Cycling Network BACKGROUND

The Inner Melbourne Action Plan shares this priority project with a number of other authorities and agencies who seek to support sustainable transport options and address the gaps in the metro cycling network. The IMAP project has been deferred awaiting clarity around the work of these other agencies.

City of Melbourne have been appointed to lead this project for IMAP.

On 11 September 2018, the Metro Cycling Network Senior Reference Group, convened by Resilient Melbourne, discussed how the various agencies could collaborate to achieve a positive outcome in the further development of the cycle network.

This was followed up by a further meeting on 12 November to develop a project brief for consideration.

On 14 November the IMAP Transport Managers heard presentations on the Cycling project proposals and Wayfinding Projects mapping work; as well as reviewing all transport project proposals. Support was given to proceed with the joint cycling infrastructure mapping proposal which included 2 aspects:

o build and provide a cycling model to map existing cycling infrastructure across Inner Melbourne,

o analyse gaps and prioritise future network planning through mapping the detailed user modelling (as per City of Melbourne work) across Inner Melbourne.

November 2018 – the project brief was considered by the IMAP Implementation Committee and referred to the IMAP Executive Forum meeting on 19 December for further clarification.

Comments on the revised brief have been sought from IMAP Council’s transport planning staff and the IMAP Transport and Environment Steering Group. The IMAP Implementation Committee approved the Project brief on 22 February 2019.

CURRENT PROGRESS

o 3 March – Briefed the Metro Cycling Network Senior Reference group on the project

o 11 April – Bike Network Project team meeting reviewed the project brief and consultants shortlist for RfQ. Quotes are now being sought.

NEXT STEPS

Appoint consultant.

The outcomes and benefits for this project are as follows:

A bicycle network model for the IMAP area that will illustrate growth in bicycle trips generated by improvements to the bicycle network.

A report that highlights the benefits of particular proposed improvements

An approach for this model to be maintained, updated and used in the future years.

A framework and method for the potential expansion of this model to the rest of Metropolitan Melbourne in future years.

The project timeline has been established with an expected final report due August 2019.

Strategy 2.4

G1.P4 Melbourne Visitor Wayfinding and Signage

Refer to this project under the Economy section.


7

GOAL 3 COMMUNITIES

Strategy 3.1

G3.P2 Affordable Housing Controls & Targets Completed Stage 1: Planning mechanisms

Stage 2: Community Land Trust (CLT) Research Phase 1

Current

1. Community Land Trust (CLT) Research Phase 2 BACKGROUND

The University of Western Sydney is producing a companion document to the document produced in

Stage 1, ‘Australian Community Land Trust Manual’ (2013), on how to establish CLTs in Australia,

Stage 2 - ‘Enabling Community Land Trusts in Australia’ (2019).

Phase 2 provides the following further modules:

o A risk management framework for banks considering lending to home purchasers in CLTs. o Case studies of prospective CLTs. o Market research - interviews with potential home purchasers. o The applicability of the CLT model to other legal tenure options, such as retirement villages,

strata title and trustee companies. o Guidance for the development process / risks involved in CLT housing

In February 2014 the Scope of Work for Phase 2 was reported to the IMAP Committee meeting and advice that fund raising had been successful

June 2016: Project partners met by conference call to assess progress. A number of the case studies were working through establishment issues and looking at design and build approaches which meet both sustainability and affordability aims. The discussion agreed a program of work planned for 2016-17.

December 2016: The University of Western Sydney advised partners about delays in the project. November 2017: Draft report circulated for discussion at the next steering group 21 November 2017 - Draft report considered at the CLT Steering Group meeting. The second

draft was circulated during 2018.

CURRENT PROGRESS:

April to May 2019 – Publisher proof reading, pdf formatting, layout

May 2019 – Document published

NEXT STEPS

Finalising the report in 2019 will provide the following value to IMAP councils:

o Provides a comprehensive guide on how to establish CLTs in Australia, as a new perpetually affordable home ownership tenure.

o Enables IMAP Councils to determine if they have a role in promoting / supporting an affordable housing product targeting moderate income households.

o Helps address a broader spectrum of the affordable housing products (in addition to social housing), that over time will provide a n alternative to private rental housing and conventional home ownership, and address bottlenecks in the Australian housing system


8

2. Investigation of a Private Market Affordable Rental Housing Delivery Model, for Use in Negotiating Voluntary Agreements

BACKGROUND

In February 2019, the IMAP Implementation Committee approved the engagement of a large

accountancy firm to investigate the new ‘PRADS’ model and a broader range of incentives, to

determine ways to increase the take-up of the private sector in using voluntary affordable housing

planning agreements.

CURRENT PROGRESS

Project management timelines, milestones, and expected completion date a. April 2019 – Engagement of PWC and inception meeting b. May 2019 – Finalise report structure c. July 2019 – Provision of draft report, IMAP briefing and presentation by PWC

d. August 2019 – Provision of final report

Value to the IMAP Councils:

The project investigates a long-term affordable housing model that is likely to be more attractive to the private sector, and consequently increase private sector take-up in using voluntary affordable housing planning agreements.

Provides a planning mechanism that can be used in tandem with inclusionary zoning.

Aims to increase the supply of affordable housing more rapidly than current approaches (gifting of community housing units, or discounted sales to housing agencies).

Provides an affordable housing product that targets moderate income households, to augment the role of social housing .

NEXT STEPS

o The project will be completed over the next 3.5 months with little resource implications (no

IMAP funding, a small proportion of Council officer time).

Strategy 3.4

G3.P4 IMAP Regional Active Sport and Recreation Facilities Planning Study project. BACKGROUND

Following work undertaken by the Victorian Planning Authority and Sport and Recreation Victoria to plan for future requirements for open space, the Committee considered a proposal at the May 2015 meeting to investigate recreation facilities and open space requirements across the IMAP region, in response to future growth.

The project brief was considered at the August 2015 meeting and a further report on funding implications were discussed in November 2015 and February 2016.

An SRV regional planning grant application was submitted for this project and has been successful.

A Project Officer to assist the project commenced employment at the City of Melbourne in May 2016 to undertake data gathering across the councils and state government agencies.

Phase 1 data gathering was completed in December 2016.

A Workshop was held on 20 January 2017 to determine data storage and maintenance and to review the analysis that had been undertaken.

The Consultant brief for phase 2 was considered by the Committee in May 2017. Requests for Quotes were called for in December/January.

SGS Economics and Planning were engaged on 2 March 2018 and an Inception Workshop held on 28 March 2018. All parties have provided a range of reference documents for the consultants to review as outlined in the project brief.

29 June 2018 – IMAP Demand Forecasting Workshop held with SGS Economics


9

September to December 2018 – additional work was undertaken by the original contractor to update the 5 Council’s 2018 data and reconfigure it to assist SGS’s requirements

January 2019 – Final checks being made to the data to ensure no facilities were omitted.

CURRENT PROGRESS

8 March – Stage 5 Strategy and Action Plan workshop with SGS was held to finalise results of the data analysis

10 May – Workshop held with SGS to prepare final report recommendations

NEXT STEPS

The proposed project completion date has been delayed until 2019/20 and the Final Report will be reported to the August meeting.


10

GOAL 4 NEIGHBOURHOODS AND PLACES

Strategy 5.4 (Also 1.1)

G4.P1 Urban Forest and Biodiversity Strategy and Approach BACKGROUND

In May 2018 the IMAP Implementation Committee considered the Project Brief for the IMAP Urban Forest

Plan.

Its purpose is to develop an urban forest plan aimed at protecting existing trees and increasing tree planting

and green infrastructure on private land. The objective is to increase tree canopy and landscape cover to

improve the environmental quality of the IMAP region, human health, amenity, liveability and appeal.

CURRENT PROGRESS

Following IMAP Committee approval, a brief for services is being developed which requires a

consultant team (led by a Planning consultancy) to detail the importance of Urban Landscapes (trees

and green infrastructure).

The project is being developed to provide a value add and uplift to the other Urban Forest initiatives

such as Resilient Melbourne and Vision 202020. The Urban Forest Plan will focus on private land

and the mechanisms to retain urban landscapes, particularly trees through guidelines and policies

that may involve incentives or deterrents such as the use of tree bonds.

Deliverables have been identified as:

o Education

o Baseline data and measuring is required to track progress in achieving the urban forest across the IMAP region.

o Planning policy mechanisms – State/Council.

Policy / Local Law / Guidelines.

On 11 September 2018, the CoM launched their ‘Green our City’ Strategic Action Plan. On 30 October the Executive Officer and Project Team Leader met with Gail Hall, CoM to assess alignment opportunities between the two projects.

Ms Hall presented details of the CoM project to the IMAP Implementation Committee in November 2018. The Committee agreed to coordinate those aspects of the IMAP project focussed on policies for trees on private property with the CoM’s work in this area.

The Project Team Leader (Matt Slavin) left Maribyrnong City Council in November which has affected progress on this project.

CURRENT PROGRESS

o 5 April – Project team leader/EO met with CoM staff on the planning amendment and case study requirements for the IMAP project

o 3 May – Meeting of the IMAP Urban Forest Project Working Group


11

GOAL 5 LEADERSHIP IN SUSTAINABILITY

Strategy 5.4

G5.P5 Sustainable Design Factsheets Project BACKGROUND

Completed - Stages 1 & 2

Work commenced in December 2010 to identify ESD topics to be written up in the form of Factsheets for publication.

The first 10 Factsheets pack was formally launched at the City of Melbourne on 11 May 2012.

5 additional topics were completed in 2016. Topics include:

1.0 Indoor environment quality

2.0 Energy efficiency

o 2.1 Sunshading

3.0 Water efficiency

4.0 Stormwater management

o 4.1 Site Permeability

5.0 Building materials

6.0 Transport

7.0 Waste management

8.0 Urban ecology

o 8.1 Green roofs, walls and facades

9.0 Innovation

10.0 Construction and building management

Melbourne’s Climate (including adaptation)

ESD Tools

Approximately 20 Melbourne Councils now use the factsheets under an IMAP licence.

The project was presented at the 9th International Urban Design Conference held in Canberra in November 2016.

Current: 5 additional factsheets to further extend the series were approved at the IMAP Implementation Committee meeting on 27 May 2016.

1.1 Daylight

1.2 Ventilation

5.1 Windows and Glazing

6.1 Car Share

9.1 Innovation Strategies

Review and development continuing. The Factsheets were licensed to CASBE and supplied to Kangan Institute as a student learning tool. Other enquiries are continuing as more councils adopt ESD policies and local planning amendments.

CURRENT PROGRESS

The Executive Officer has taken steps to reassemble the project team IN May 2019, transfer the lead council to the City of Yarra and seek consultant assistance with this project.

NEXT STEPS

Completion of the Factsheet series this financial year.

_________________________________________________________________________________________

The IMAP projects continue to add value, deliver stronger relationships, practical solutions and strategic directions, and influence the liveability and sustainability

of the inner Melbourne region.

Late Agenda item:

Attachment 8

Final report on the Census for Land use and Employment

(CLUE) ‐ Technology Upgrade Project

To follow.


1 Project Team: D Stewart, CoM (Team Leader); K Irwin CoY, G Smethurst CoS, P Jess CoMar, A.Traill CoPP, E McElroy IMAP,

K Reid SRV, SGS Economics & Planning – consultant. Report prepared by: Dale Stewart CoM


Briefing Paper

Action 5.5 Infrastructure Development IMAP Regional Active Sport and Recreation Facilities Planning Study project.

____________________________________________________________________________________

PURPOSE

1. To brief the IMAP Implementation Committee on the progress of the IMAP Regional Active Sport and Recreation Facilities Planning Study project.

BACKGROUND

2. The aim of the project is to assess the future provision of sport and recreation facilities, with the focus on active outdoor sport and recreation facilities and aquatic centres for the IMAP area. SGS Economics and Planning were engaged as the principal consultant in March 2018 to deliver the Future Planning stage (Stage 2) of the project.

3. The following project methodology diagram illustrates the progress of the project (indicated by the red outline):

DISCUSSION

4. This project is now entering its final phases, with a further workshop to consider the draft strategy and action plan scheduled for 14 June 2019. It is expected that some further work will be required before the project team is in a positon to endorse a final report.


2 Project Team: D Stewart, CoM (Team Leader); K Irwin CoY, G Smethurst CoS, P Jess CoMar, A.Traill CoPP, E McElroy IMAP,

K Reid SRV, SGS Economics & Planning – consultant. Report prepared by: Dale Stewart CoM

5. A key challenge experienced during this project has been the timely coordination of resources across the organisations, and delays in the consolidation and organisation of data.

6. The final report may highlight specific areas that warrant the need to consider additional work to be carried out in order to implement particular actions or initiatives. It may be prudent to consider the opportunity for further funding to develop and implement an “action” plan, along with consideration of the most effective delivery model for any such further work.

RECOMMENDATION

7. That the IMAP Implementation Committee resolves to:

a. Note the progress on Stage 2 of the IMAP Regional Active Sport and Recreation Facilities Planning Study project, with the next update intended to deliver the outcomes of the final report.


Page 1 of 7

Inner Melbourne Action Plan

Final Report

IMAP Implementation Committee - Three Year Implementation Program review _________________________________________________________________________________

PURPOSE

1. The purpose of this report is to provide the update to IMAP’s rolling Three Year Implementation Program following the review by the IMAP Executive Forum (refer Minutes of the discussions held – Attachments 2 and 3 of this agenda).

2. This report updates the Committee on the IMAP Executive Forum’s recommendations regarding:

- funding requirements for the 2019/20 budget;

- identification of a Reserve Fund for allocation to projects requiring additional funding, and for new projects

- the process for reviewing ‘Current not commenced’ projects on the current approved list; and new projects going forward

- commissioning a Governance Review.

BACKGROUND

3. The Three year Implementation Program sets out how the Committee will achieve the Goals and Strategies in the Inner Melbourne Action Plan 2016-2026 through undertaking a range of cross-Council projects/actions.

4. Annual approval of a rolling 3 Year Implementation Plan is delegated to the Inner Melbourne Action Plan Implementation Committee by the IMAP partner Councils. The Terms of Reference requirement for the IMAP Implementation Committee is to: - “Make recommendations to the member Councils of budget allocations required to

effect the implementation of specific IMAP actions, to enable consideration in each Council’s annual budgeting process.

- Each member Council’s budget is expected to reflect necessary resources to deliver on commitments agreed in the Plan.

- The budget of each member Council would be specific to meeting the IMAP actions relevant to that respective municipality.

- The recommended budget allocation is to be based on the perceived benefits and/or capacity of each member Council.”

5. At the IMAP Implementation Committee meeting of 30 November 2018, the Committee

considered a report and update on the status of the current and future projects. The Committee resolved as follows:

16.1 That the IMAP Implementation Committee resolves to defer item 16 on the IMAP Three year Implementation Program review and refer it to the IMAP Executive Forum for finalising the budget.

At the Committee meeting on 22 February 2019, the IMAP Executive Officer provided a presentation that reviewed project successes, current and proposed project budgets, and challenges in the current environment. She proposed a timeline for next steps in reviewing the project budget and delivery strategy. The Committee resolved as follows:


Page 2 of 7

13.1 That the IMAP Implementation Committee resolve to:

a. Note the proposed process for the IMAP Executive Forum and Committee’s review of the IMAP projects, including operating costs and budget, with a view to ensuring projects are sufficiently resourced to achieve outcomes.

b. Approve a Special Meeting of the IMAP Implementation Committee to adopt the 2019/20 budget and project program (Date to be determined)


This report addresses this resolution.

6. The Inner Melbourne Action Plan 2016-2026 identifies 5 regional priorities as follows..

Goal 1 - A globally significant, strong and diverse economy; Goal 2 - A connected transport network that provides real travel choices; Goal 3 - Diverse, vibrant, healthy and inclusive communities; Goal 4 - Distinctive, high quality neighbourhoods and places; Goal 5 - Leadership in achieving environmental sustainability and climate change

adaptation.

7. The current program of work and funding focuses on projects across these 5 priority areas. The program has included the 25 provisional projects identified back in 2016, now subject to review. Funding provision is also made for IMAP’s administration costs (included as part of the Projects program), and staff costs (included separately in the Operational Budget).

The following chart summarises the current status of the 25 projects 2.5 years into the 4 year planning period, originally approved in 2016:

GOAL Completed (5) Current (7) Not commenced (16)1 Economy

G1P1 CLUE – Information requirements review G1P1 CLUE technology upgrade (Due for completion June 2019) G1P5 IMAP Tourism - Culture Guides, Visitor Map updates, DM’s Visitor Destination Management Plan

G1P3 Managing Licensed Premises G1P2 Smart City Solutions

2 Transport

G1P4 Wayfinding and Signage (Also listed under Economy) G2P1 Business Case – Inner Melbourne Cycling network

G2P2 Planning for Future vehicles G2P3 Travel Mode research G2P4 Public Transport Standards G2P5 Promote Walking G2P6 Infrastructure Victoria priorities G2P7 IMAP and PTV partnership

3 Communities

G3P4 Consistent Approach in Response to Homelessness – StreetCount 2018

G3P1 Active Sport & Recreation Facilities Planning Project

G3P3 IMAP Communities Infrastructure Plan 2026


Page 3 of 7

G3P2 Affordable Housing Controls - CLT project – ongoing G3P2 Affordable Housing Controls - PwC investigation re private providers

G3P4 Consistent Approach in Response to Homelessness – StreetCount 2020

4 Neighbourhoods & places

G4P4 Increasing Employment Opportunities – Urban Manufacturing project

G4P1 Urban Forest Plan G4P2 Green Street Best Practice Guide G4P3 IMAP 3D Modelling Project

5 Sustainable Environment

G5P5 Implement ESD and Green Demo Projects – ESD Factsheets

G5P1 Waste Cycle Planning G5P2 Water Cycle Planning G5P3 IMAP Water Use targets G5P4 IMAP Greenhouse Gas Emissions Targets

Administration IMAP website upgrade – analytics/new plan requirements Inner Melbourne Action Plan 2016-26 - printing

REVIEW OF THE IMAP THREE YEAR IMPLEMENTATION PROGRAM

8. The Three Year Implementation Program was last approved in November 2017. This program identified the full listing of the 25 indicative projects as at November 2017, their timing and proposed funding. This list of ‘Current commenced projects’ and ‘Current not-commenced projects’ has been the subject of this review.

A. Budget Review - Current commenced projects; establishment of a Reserve Fund

8.1 Each of the Current commenced projects have been reviewed by the IMAP Executive Forum with their Project Team Leaders to determine the budget for 2019/20.

8.2 Refer to Attachment 10b for the status of all projects on the Three year

Implementation Program. 8.3 The key findings of the review indicate:

A forecasted $600,000 surplus will be available in the IMAP account at the end of this 2018/19 financial year. (Refer Attachment 10a)

Expenditure of $274,000 is required to fund existing approved projects that will extend into the 2019/20 financial year, leaving an end of year surplus (Closing balance) of $334,800 uncommitted. (Refer Attachment 10a)

The $334,800 surplus (Closing balance) in 2019/20 creates an available

Reserve fund that can be allocated towards additional project work.

An assessment of additional project funding requirements for projects listed in the Three year Implementation Program scheduled to be commenced/undertaken in the 2019/20 year is assessed at around $160,000. (Identified in red on Attachment 10a). A business case will be required for allocation of these funds.


Page 4 of 7

The IMAP Executive Forum concludes: Even with additional expenditure in 2019/20, it is likely that at least $114,000

of the surplus will still remain at the end of the financial year.

As a result, current project activities (approved and proposed) can be adequately covered by the accumulated Reserve fund without additional project contributions by the IMAP councils in 2019/20.

The Executive Forum recommends no project contributions be requested

from the 5 IMAP Councils for the 2019/20 project budget.

B. Budget Review - Current not-commenced projects; commissioning a Governance Review

8.4 The Executive Forum proposes that future funding requirements for current

projects be subject to a business case being approved by the Executive Forum, who will then determine allocations from the Reserve that can be recommended to the Committee for approval.

8.5 The following process for undertaking the formal review of these projects is

recommended:

That the IMAP Executive Officer convene technical staff and Steering Groups to review and scope current projects not yet commenced; and refer recommendations to the Executive Forum; and


That the Executive Forum consider the Business Case and recommend

funding allocations to the IMAP Implementation Committee for approval. That the methodology for determining future projects be part of a broader

IMAP Governance Review during 2019-20 (for completion by December 2019); and

That agreed future projects be reported to the November meeting of the

IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the IMAP Governance Review).

C. Budget Review - Operational Budget

8.6 The Executive Forum considered the operational budget expenditure and

recommends:

That a minor annual increase be requested for the IMAP operational budget in 2019/20 from $40k pa to $42K pa per Council; to cover increases in overheads and costs incurred by the City of Stonnington as host Council.


Page 5 of 7

D Review of other matters – Purpose, Membership, Name, and Governance

8.7 Purpose and Membership The purpose and membership the IMAP Implementation Committee is an integral part of the s86 Special Committee delegations, Schedule and Terms of Reference adopted by each of the five IMAP partner councils.

Under the Local Government Act, these delegations must be reviewed by the Council partners following the Local Government election. In addition, the current Local Government Bill may require future changes to the structure of the special committee. The IMAP Executive Forum did not support increasing the number of IMAP partners at this time. It was felt that the Committee was in danger of becoming large and unwieldy which could impact its agility, policy alignment and decision making. Therefore, no change to purpose and membership is recommended at this time.

8.8 Name

The Executive Forum accepted that the Inner Melbourne Action Plan councils or ‘IMAP Councils’ are often referenced by State Government and other agencies, and the IMAP brand is now well established. Therefore, no change to the name is recommended at this time.

8.9 Governance

The IMAP Executive Forum noted that the last independent governance review of IMAP’s structure and relationships undertaken by Peter Tesdorpf and Associates (Consultants in regional development, urban affairs, planning and local government) was completed in June 2008, two years after IMAP was first established. The 2008 review covered the following:

Support for IMAPs Role and Benefits Voting rights on the IMAP Implementation Committee Involvement of State Government Agencies Improving Co-ordination and Communication Improving the Project Task Groups The Mayor’s Forum Introducing an IMAP annual forum The CEO’s Forum IMAP Councillor delegates Simplification of Governance documents Financial and Legal issues Rotation of the Chair IMAP staff Modernising the Section 86 provisions of the Local Government Act Further developing the IMAP Model – Potential and Possibilities

The IMAP Executive Forum believes it is timely for a further review to be undertaken of the structure and processes of IMAP and its role in relation to other regional committees now operating in this environment.


Page 6 of 7

The Executive Forum agreed that the scope/Brief for the IMAP Governance Review be prepared for consideration at the next Executive Forum meeting and recommends:

That the IMAP Implementation Committee approve the IMAP Governance

Review in 2019, with costs to be funded from the Reserve fund.

CONCLUSIONS

9. The proposed projects are in line with the Goals and Strategies contained in the Inner Melbourne Action Plan. Further consultation on the proposed projects will continue to further define the resource requirements and detailed project briefs.

RECOMMENDATIONS

10. That the IMAP Implementation Committee resolves to:

2019-20 Project Budget a. Note the forecasted 2018/19 end of year position indicates a $600,000 surplus. b. Note the proposal to allocate $274,000 for projects and administration expenditure in

2019/20; and approve the 2019/20 project budget as detailed in Attachment 2. c. Approve the establishment of a Reserve fund in 2019/20 with the projected closing

balance of $334,000. d. Support allocation from the Reserve fund during the year to fund ‘Projects not

commenced’ or projects subjected to review by the Executive Forum, who will consider the business case and recommend funding allocations to the IMAP Implementation Committee for approval.

e. Authorise the IMAP Executive Forum to undertake regular budget reviews during the year to consider additional funding allocations.

f. Approve: no project contribution be payable by the 5 IMAP Councils towards the IMAP

Implementation Program in 2019/20; and that member Council contributions be reviewed ahead of the 2020/21 financial

year.

2019/20 Operational Budget g. Approve an annual increased contribution for the IMAP operational budget in 2019/20

from $40,000 pa to $42,000 pa per member Council; to cover increases in overheads and costs incurred by the City of Stonnington as host Council.

Project review h. Support the project review process as follows:

That the IMAP Executive Officer convene technical staff and Steering Groups to

review and scope current projects not yet commenced; and refer recommendations to the Executive Forum; and


That the Executive Forum consider the Business Case for any additional funds

and recommend funding allocations to the IMAP Implementation Committee for approval.


Page 7 of 7

That the methodology for determining future projects be part of a broader IMAP Governance Review during 2019-20 (for completion by December 2019); and

That all agreed future projects be reported to the November meeting of the

IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the IMAP Governance Review).

Governance Review i. Support a wider review of IMAP governance structure to:

be scoped by the Executive Forum and undertaken in the first 6 months of 2019/20;

be completed by December 2019 and funded from Reserves.

Membership, Purpose, Title j. Approve:

no immediate change to IMAP membership; and that this be reviewed following the next Local Government election or under the new Local Government Act

no change to the purpose of IMAP at this time; noting that this matter is required to be reviewed under the Local Government Act following the next Local Government election.

no change to the name of IMAP noting that the ‘IMAP Councils’ have developed a ‘brand’ status in Melbourne

Attachment 10a

IMAP Three Year Implementation Program for the Three years commencing 2019-20 Review of the 25 shortlisted projects approved by the IMAP Implementation Committee in December 2016

2018-19 2018-19 2019-20 2020-21 2021-22

Year 2 Current Year 2 Revenue Forecast

Year 3 Year 4 Year 5 Notes

632,470 632,470 608,827 174,827 94,827

275,000 275,000 25,400 25,000

$ 932,870 $ 932,470 $ 608,827 $ 174,827 $ 94,827

2018-19 2018-19 2019-20 2020-21 2021-22

Year 2 Current (incl C/Fwds)

Year 2 Expenditure

Forecast Year 3 Year 4 Year 5

IMAP IMAP Administration costs $ 35,000 $ 15,000 $ 20,000 $ 20,000 $ 20,000 IMAP Website project $ 41,600 $ - $ 20,000 IMAP IMAP - print and design $ 4,239 $ -

G1.P1IMPLEMENTATION OF CENSUS OF LAND USE AND EMPLOYMENT (CLUE)

$ 75,000 $ 75,000 Recommend project proceeds with individual member councils. No longer requires IMAP oversight.

$ 80,000 $ 20,000

$ 10,000

G1.P5 IMAP TOURISM PROJECTS $ 63,883 $ 14,750 TOURISM MAP UPDATES $ 10,548 $ 1,038 MAP DISTRIBUTION CONTRIBUTION

$ 45,000 $ -

G2.P1

TR

AN

SP

OR

T

BUSINESS CASE: INNER MELBOURNE CYCLING NETWORK

$ 100,000 $ 30,000 $ 70,000 Recommend project proceeds. It is expected to be completed within six months.

G3.P1SPORT AND RECREATION FACILITY PLANNING

$ 22,727 $ 22,700 $ 50,000

Recommend project proceeds: an updated timeline from the consultants indicates their report is now anticipated in June 2019. Review ongoing engagement / future resourcing after the report is delivered.

G3.P2AFFORDABLE HOUSING CONTROLS AND TARGETS

$ 30,000 $ - $ 30,000 Recommend project proceeds while PWC complete pro bono work, then review and consider next steps.

G3.P4CONSISTENT APPROACH IN THE RESPONSE TO HOMELESSNESS

$ 48,595 $ 40,155 $ 50,000 $ 50,000

Recommend project be held over awaiting commitment from State Government to partner on future StreetCounts. IMAP to request funding commitment to StreetCounts 2020 and 2022 from SG initially.

G4.P1

NE

IGH

BO

UR

HO

OD

S URBAN FOREST AND BIODIVERSITY STRATEGY AND APPROACH

$ 70,000 $ - $ 85,000 $ 20,000 $ 20,000

Recommend project proceeds to allow current work on councils’ planning schemes amendment, case studies, technical notes and promotion to be completed, then review project and consider next steps.

G5.P5

EN

VT IMPLEMENT ESD AND GREEN

DEMONSTRATION PROJECTS $ 18,950 $ - $ 19,000 $ 20,000

Recommend project proceeds to allow the five factsheets currently under development to be completed, then review and consider next steps

$ 323,643 $ 274,000 $ 20,000 $ 20,000 $ 160,000 $ 60,000 $ 70,000

$ 688,992 $ 323,643 $ 434,000 $ 80,000 $ 90,000 $ 243,878 $ 608,827 $ 174,827 $ 94,827 $ 4,827

NOT COMMENCED PROJECTS - WITH ORIGINAL INDICATIVE FUNDING - Subject to review

G1.P2 SMART CITY SOLUTIONS - NEW - Available for CLUE or non-CLUE projects

$ 35,000 $ 35,000

G1.P3MANAGING LICENSED PREMISES AND ENTERTAINMENT PRECINCTS

$ 10,000 $ 10,000

G2.P2 PLANNING FOR FUTURE VEHICLES

$ 10,000 $ 20,000

G2.P3 TRAVEL MODE RESEARCH $ 10,000 $ 10,000

G2.P4PUBLIC TRANSPORT STANDARDS

$ 20,000

G2.P5 PROMOTE WALKING $ 30,000 $ 15,000 Initiative reviewed by Transport Manager's Group - recommended to proceed.

G2.P6INFRASTRUCTURE VICTORIA PRIORITIES

$ 10,000 $ 10,000 $ 10,000

G2.P7IMAP AND PUBLIC TRANSPORT VICTORIA (PTV) PARTNERSHIP

G3.P3

CO

MM

S

IMAP COMMUNITIES INFRASTRUCTURE PLAN 2026

$ 15,000 $ 15,000 $ 25,000 Initiatives to be reviewed by Steering Group - recommendations to next meeting.

G4.P2GREEN STREET BEST PRACTICE GUIDE

$ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000

G4.P3 IMAP 3D MODELLING PROJECT $ 20,000 $ 20,000

G4.P4INCREASING EMPLOYMENT OPPORTUNITIES

$ 20,000

G5.P1WHOLE OF WASTE CYCLE PLANNING

$ 50,000 $ 50,000

G5.P2WHOLE OF WATER CYCLE PLANNING

$ 20,000 $ 20,000 $ 15,000

G5.P3 IMAP WATER USE TARGETS $ 10,000 $ 10,000

G5.P4IMAP GREENHOUSE GAS EMISSION TARGETS

$ 20,000

145,000$ 125,000$ 150,000$ 120,000$ 55,000$

TOTAL REVENUE

Recommend Signage manual and infrastructure designs to be completed in 2019/20. Discussions with the State proceeding to establish a regional map base. Will be reported back in due course and can be reconsidered at that time.

24 May 2019

IMAP Three year Budget - incl. Indicative Expenditure awaiting approval. Reviewed 3 May 2019

REVENUE SOURCE

OPENING BALANCE (Carry forward from previous year)

Council ContributionsOther revenue

$ 125,000

EXPENDITURE COMMENCED PROJECTS

AD

MIN

EC

ON

OM

Y

G1.P4 WAYFINDING AND SIGNAGE

Note Destination Melbourne ceases to operate as at 31 May 2019

CO

MM

UN

ITIE

S

$ 123,450

Total Expenditure subject to further approvals (Red)

TOTAL EXPENDITURE - COMMENCED

Total Approved Expenditure (Black)

CLOSING BALANCE

Note that this model does not include the $42K per Council contribution to salary and overheads for the IMAP Executive Officer

EC

ON

OM

Y

Initiatives to be reviewed by Steering Group - recommendations to next meeting.

TOTALS

TR

AN

SP

OR

T

Initiatives reviewed by Transport Manager's Group - recommended not to proceed.

Initiatives reviewed by Transport Manager's Group - recommended not to proceed.

NE

IGH

BO

UR

-

HO

OD

S Initiatives to be reviewed by Steering Group - recommendations to next meeting.

EN

VIR

ON

ME

NT

Initiatives to be reviewed by Steering Group - recommendations to next meeting.

24 May 2019 Attachment 10b

Page 1 of 4 Report Prepared By: IMAP Executive Officer

IMAP Three year Implementation Plan Review

1. Current status of the Commenced Projects IMAP ADMINISTRATION

General administration $20,000 - 2019-20. This includes: o $2,000 pa General expenses o $4,000 pa IMAP website support (imap.vic.gov.au) o $4,000 pa Other websites, domains, licences (GrowingGreenGuide.org; Basecamp

license fees; Way found website) o $6,000 pa Annual Report (2 versions & printing costs of both) o $4,000 IMAP plan printing

DEFERRED - Upgrade IMAP website – Funding TBD - subject to quote and a detailed report ECONOMY GOAL

G1.P1 Implementation of Census of Land use and Employment (CLUE) Upgrade CLUE technology to the Cloud Lead Council City of Melbourne IMAP Project Budget Nil. IMAP and Council contributions were paid during 2017-18 and

2018-19. Status Project to be completed by 30 June 2019.

G1.P4 Wayfinding and Signage – Master Style Guide and mapping Lead Council City of Melbourne IMAP Project Budget Current balance of $123,400 in 2018-19 (Phase 2) to be used for:

o Communications/Production/Design Wayfound o Basemap Workshop o Project Manager 2019-20 budget request of $80,000 to continue this work o Project Manager - $40,000 (1.5d - 2d per week) to complete

Way found 2.0; manage map development with State Government and/or effect development of standardised map guidelines for the IMAP councils

o Development of detailed sign design specifications estimated at $40,000

o DEFERRED: Mapping work – funding TBA - subject to future Committee approval.

Status Way found 1.0 signage standards parts 1 and 2 completed, website established, testing undertaken, Next steps: sections of Way found to be updated as a result of review. Infrastructure design work advanced, user testing completed, design details to be compiled and included in parts 3 and 4 of Way found. Map discussions with TfV commenced, workshop completed. Map specifications to be prepared.

G1.P5 IMAP Tourism - Inner Melbourne map and regional tourism programme Status: Map Printing and Distribution – not required. Destination

Melbourne winds up end of May 2019. Project completed.



TRANSPORT GOAL G2.P1 Business Case: Inner Melbourne Cycling Network Lead Council City of Melbourne IMAP Project Budget $100,000 accumulated in 2018-19 Status Project - to establish infrastructure map base and cycling priority

routes. Consultant Brief written and out for quotes. Funding to be spread across 2 financial years

COMMUNITIES GOAL

G3.P1 IMAP Regional Active Sport & Recreation Facilities Planning Study Lead Council City of Melbourne IMAP Project Budget: Planning Study: consultant costs transferred to CoM in 2017-18.

Additional data review costs incurred. Balance of approx. $8,000. DEFERRED - Implementation Plan: Funding of $50,000 may be required to implement consultant report once available. Subject to a further report

Status: SGS appointed as consultants to provide future planning requirements. Required some data updates and reconfiguration for analysis which was completed in November 2018. Draft final report delayed until June 2019.

G3.P2 Affordable Housing Controls and Targets Part 2 of the Community Land Trust project – financial instruments, case studies Lead Council City of Port Phillip IMAP Project Budget Nil– all contributions have been paid Status: Stage 2 is investigating the development of financial packages to

support CLTs. Project commenced November 2014. Final report due.

G3.P2 Affordable Housing Controls and Targets Investigate Scaleability Of A Private Market Affordable Housing Delivery Model For Negotiating Delivery Of Affordable Rental Housing By Developers Lead Council City of Port Phillip IMAP Project Budget Nil required. Pro bono work by PwC

DEFERRED - $30K for any follow on work, subject to further report.

Status The new plan makes provision for the continuation of advocacy work in the area of affordable housing – this work continues the investigation of a Regional Affordable Housing Planning Mechanism

. G3.P4 Consistent Approach in the Response to Homelessness Lead Council City of Melbourne IMAP Project Budget DEFERRED - $50,000 in 2019-20 and 2021-22 Status: Biennial street count funding provision noted at the August 2019

meeting is subject to funding support from the State Government.

NEIGHBOURHOOD AND PLACES GOAL

G4.P1 Urban Forest and Biodiversity Strategy & Approach Lead Council Maribyrnong City Council IMAP Project Budget $110,000 allocated over 4 years commencing 2018-19.

o Reallocated - $85K to 2019/20 for case studies, and development of education/technical information, and launch

o DEFERRED funding balance to later years - subject to further reports

Status: Project Brief approved by Committee in February 2018. Further project update in November to coordinate project planning policy development with City of Melbourne. Project team have met to implement project.



SUSTAINABLE ENVIRONMENT GOAL

G5.P5 Implement ESD & Green Demo Projects ESD Factsheets Lead Council City of Yarra IMAP Project Budget Current Balance $18,950 Status: 15 factsheets completed. 5 new factsheets in preparation – drafts

being circulated. 17 councils outside the IMAP region and MAV are licensing the full set. Progress affected by staff changes. Additional funding requests subject to further report. Quotes being sought for consultants and expert review assistance.

_________________________________________________________________________________

2. Current status of the Not - Commenced Projects The following projects will be reviewed by the IMAP Economy Steering group:

G1.P2 Smart City Solutions Lead Council Inner Melbourne Action Plan identified the need to adopt new

technologies across the 5 councils and to draw on CoM knowledge where possible. Current investigations on safety in crowded places, open data, disruption communications etc. may have need of these funds.

IMAP Project Budget $35,000 IMAP funds provisional budget Status Project to be determined

G1.P3 Managing Licensed Premises and Entertainment Precincts Status Provision is made for biennial joint forums (liquor licensing) in

2019-20 and 2021-22. $10,000 each year to run event. The following projects have been reviewed by the IMAP Transport Planning Managers Forum.

G2.P2 Planning for Future Vehicles Status No Action required.

IMAP Project Budget $30,000 provision over 2 years commencing in 2019-20

G2.P3 Travel Mode research Status No Action required.

IMAP Project Budget $30,000 provision over 2 years commencing in 2020-21 G2.P4 Public Transport Standards Status No Action required. IMAP Project Budget $20,000 provision in 2020-21

G2.P5 Promote Walking Lead Council City of Yarra (Provisionally) IMAP Project Budget $45,000 over 2 years commencing 2019-20 (Brought forward) Status IMAP Transport Managers meeting in November 2018

recommended a greater priority be given to this project. Promotion supports healthy communities, reduction of short vehicle trips/congestion and support for local activity centres - “visit your local store”. Brief to be developed for consideration.

G2.P6 Infrastructure Victoria Priorities Status No Action required IMAP Project Budget $20,000 over 2 years from 2018-19



The following project will be reviewed by the IMAP Communities Steering group:

G3.P3 IMAP Communities Infrastructure Plan 2026 Status No Action required. IMAP Project Budget $55,000 provision over 3 years commencing in 2019-20.

The following projects will be reviewed by the IMAP Neighbourhood and Places Steering group:

G4.P2 Green Street Best Practice Guide Lead Council Interest by City of Port Phillip IMAP Project Budget $40,000 provision over 4 years commencing in 2018-19 Status Requires further consideration by the IMAP Neighbourhoods and

Places Steering Group to scope project G4.P3 IMAP 3D Modelling project IMAP Project Budget $40,000 provision over 2 years commencing in 2019-20 Status Preliminary consideration by the IMAP Neighbourhoods and Places

Steering Group in November. Initial research into council systems undertaken.

The following projects will be reviewed by the IMAP Transport & Environment Steering group:

G5.P1 Whole of Waste Cycle Planning IMAP Project Budget $50,000 commencing in 2018-19 Status Considered by Steering Group. Not started due to significant recent

changes in this area.

G5.P2 Whole of Water Cycle Planning Status Await review by IMAP Environmental managers. G5.P3 IMAP Water Use Targets Status Await review by IMAP Environmental managers.

G5.P4 IMAP Greenhouse gas Emissions targets Status Await review by IMAP Environmental managers.