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Agenda - Agendas/2019 May/Combined... · PDF file 2019. 5. 21. · Dr Evelyn Légaré, Director Strategic ... McElroy, IMAP Executive Officer Guests Mr Gary Spivak, Housing Development

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Text of Agenda - Agendas/2019 May/Combined... · PDF file 2019. 5. 21. · Dr Evelyn...

  • 24 May 2019

    1

    Agenda

    Inner Melbourne Action Plan Implementation Committee

    Meeting No 54

    8.00 am – 10.00 am Friday 24 May 2019 City of Port Phillip

    Council Chamber, St Kilda Town Hall

    99a Carlisle Street, ST KILDA

    Committee Members

    Cr Dick Gross, Mayor, City of Port Phillip (Chair) Cr Martin Zakharov, Mayor, Maribyrnong City Council Cr Steven Stefanopoulos, Mayor, City of Stonnington Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne Cr Danae Bosler, Mayor, City of Yarra Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Simon Thomas, Interim Chief Executive Officer, City of Stonnington Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

    Associate Partner

    Representatives

    Mr Adrian Salmon, Principal Planner, Planning Services, DELWP Mr Rod Anderson, Strategy & Partnerships Regional Manager - Port Phillip, DELWP Dr Evelyn Légaré, Director of Evaluation, Department of Transport Mr Michael Anderson, Snr Project Officer Place Strategy, Econ Projects & Precincts, DEDJTR Mr Peter Sagar, Director Inner Melbourne, Victorian Planning Authority

    IMAP Ms Elissa McElroy, IMAP Executive Officer

    Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Mr Nick Casey, Senior Research Analyst, City of Melbourne Mr Dale Stewart, Senior Recreation Planner, City of Melbourne IMAP Champions Mr Bruce Phillips, Director Planning & Placemaking, City of Yarra Ms Kylie Bennetts, Director CEOs Office, City of Port Phillip Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington Ms Katy McMahon, Manager City Business, Maribyrnong City Council Ms Jenny Bailey, Manager Engineering Services, City of Melbourne

    PRELIMINARIES

    Item Time Alloc.

    Agenda Topic Responsibility

    1. 2 mins Commence 8.00am

    Appointment of Chair

    Cr Dick Gross, Mayor, City of Port Phillip

    IMAP Executive Officer

    2. 3 mins Introductions and Apologies

    Chair

    3. 1 min Members Interest

    Disclosure by members of any conflict of interest in accordance with s.79 of the Act

    Chair

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    2

    ITEMS

    Item Time Alloc.

    Agenda Topic Responsibility

    4. 2 mins Commence 8.05am

    Confirmation of the Minutes of the IMAP Implementation Committee (Attachments 1 and 11) – 22 February 2019 Recommendation: 4.1 That the IMAP Implementation Committee resolves to confirm:

     the draft Minutes of the IMAP Implementation Committee No. 53; and

     the Confidential Business Draft Minutes of the IMAP Implementation Committee No. 53 (Attachment 11)

    held on 22 February 2019, as an accurate record of the proceedings.

    Chair

    5. 2 mins

    Confirmation of the Minutes of the IMAP Executive Forum meeting – 19 March 2019 (Attachment 2) Recommendation: 5.1 That the IMAP Implementation Committee resolves to confirm the

    draft Minutes of the IMAP Executive Forum No. 29 held on 19 March 2019 as an accurate record of the proceedings.

    Chair

    6. 5 mins Confirmation of the Minutes of the IMAP Executive Forum meeting – 3 May 2019 (Attachment 3) Recommendation: 6.1 That the IMAP Implementation Committee resolves to confirm the

    draft Minutes of the IMAP Executive Forum No. 30 held on 3 May 2019 as an accurate record of the proceedings.

    Chair

    7. 5 mins Commence 8.15am

    Business Arising (Attachment 4) Recommendation 7.1 That the IMAP Implementation Committee resolves to:

     note the actions undertaken in response to Business Arising from the previous minutes.

     note the correspondence (Attachment 4a-d). Correspondence: Inward 4a - Email: Sarah Seddon, Chair Destination Melbourne re wind

    down of DM; AND Email C Rivarossa with further information on products and services

    4b – Email: Oscar Hayes, CoM re Draft Transport Strategy 2030 consultation; AND Email on information sessions

    4c – Email: C Ordones Barona, University of Melb re invite to participate in Urban trees, People & Wildlife project

    4d – Email: R Thomas, CoY - further comments on IMAP governance review

    IMAP Executive Officer

    8. 5 mins Commence 8.20am

    Financial Report for the nine (9) Months ending 31 March 2019 (Attachment 5) Recommendation 8.1 That the IMAP Implementation Committee resolves to receive

    the IMAP Financial Report for the Nine (9) months ending 31 March 2019.

    IMAP Executive Officer

    9.

    5 mins Commence 8.25am

    IMAP Communication and Governance (Attachment 6) Recommendation 9.1 That the IMAP Implementation Committee resolves to note the

    Communications and Governance Briefing Paper.

    IMAP Executive Officer

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    3

    10. 2 mins Commence 8.30am

    IMAP Progress Report (Attachment 7) Recommendation 10.1 That the IMAP Implementation Committee resolves to note the

    IMAP Progress Report for May 2019.

    IMAP Executive Officer

    11. 10 mins Commence 8.32am

    G1.P1 Implementation of Census of Landuse and Employment G1.P2 Smart City Solutions: CLUE Technology Upgrade – FINAL Report (Attachment 8) Recommendation 11.1 That the IMAP Implementation Committee resolve to note the

    Final report on the Census for Landuse and Employment (CLUE) technology upgrade project.

    Nick Casey, CoM

    12. 10 mins Commence 8.42am

    G3.P1 IMAP Active Sports and Recreation Facilities Project Attachment 9) Recommendation

    12.1 That the IMAP Implementation Committee resolves to:

    a. Note the progress on Stage 2 of the IMAP Regional Active Sport and Recreation Facilities Planning Study project, with the next update intended to deliver the outcomes of the final report.

    Dale Stewart, CoM

    13. 25 mins Commence 8.50am

    IMAP Three year Implementation Program review (Attachment 10) Recommendation 13.1 That the IMAP Implementation Committee resolves to:

    2019-20 Project Budget a. Note the forecasted 2018/19 end of year position indicates a

    $600,000 surplus. b. Note the proposal to allocate $274,000 for projects and

    administration expenditure in 2019/20; and approve the 2019/20 project budget as detailed in Attachment 2.

    c. Approve the establishment of a Reserve fund in 2019/20 with the projected closing balance of $334,000.

    d. Support allocation from the Reserve fund during the year to fund ‘Projects not commenced’ or projects subjected to review by the Executive Forum, who will consider the business case and recommend funding allocations to the IMAP Implementation Committee for approval.

    e. Authorise the IMAP Executive Forum to undertake regular budget reviews during the year to consider additional funding allocations.

    f. Approve:

     no project contribution be payable by the 5 IMAP Councils towards the IMAP Implementation Program in 2019/20; and

     that member Council contributions be reviewed ahead of the 2020/21 financial year.

    2019/20 Operational Budget g. Approve an annual increased contribution for the IMAP

    operational budget in 2019/20 from $40,000 pa to $42,000 pa per member Council; to cover increases in overheads and costs incurred by the City of Stonnington as host Council.

    Project review h. Support the project review process as follows:

     That the IMAP Executive Officer convene technical staff

    and Steering Groups to review and scope current projects not yet commenced; and refer recommendations to the Executive Forum; and

    IMAP Executive Officer IMAP Executive Forum

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     That any new proposed projects be referred to the

    Executive Forum; and

     That the Executive Forum consider the Business Case for any additional funds and recommend funding allocations to the IMAP Implementation Committee for approval.

     That the methodology for determining future projects be

    part of a broader IMAP Governance Review during 2019-20 (for completion by December 2019); and

     That all agreed future projects be reported to the

    November meeting of the IMAP Implementation Committee for consideration as part of the rolling Three year Implementation Program review for 2020/21 onwards (subject to methodology agreed as part of the IMAP Governance Review).

    Governance Review i. Support a wider review of IMAP governance structure to:

     be scoped by the Executive Forum and undertaken in the first 6 months of 2019/20;

     be completed by December 2019 and funded from Reserves.

    Membership, Purpose Title j. Approve:

     no immediate change to IMAP membership; and that this be reviewed following the next Local Government election or under the new Local Government Act

     no change to the purpose of IMAP at this time; noting that this matter is required to be reviewed under the Local Government Act following the next Local Government election.

     no change to the name of IMAP noting that the ‘IMAP

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