24 May 2019
1
Agenda
Inner Melbourne Action Plan
Implementation Committee
Meeting No 54
8.00 am – 10.00 am Friday 24 May 2019
City of Port Phillip
Council Chamber, St Kilda Town Hall
99a Carlisle Street, ST KILDA
Committee
Members
Cr Dick Gross, Mayor, City of Port Phillip (Chair)
Cr Martin Zakharov, Mayor, Maribyrnong City Council
Cr Steven Stefanopoulos, Mayor, City of Stonnington
Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne
Cr Danae Bosler, Mayor, City of Yarra
Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council
Mr Simon Thomas, Interim Chief Executive Officer, City of Stonnington
Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra
Mr Peter Smith, Chief Executive Officer, City of Port Phillip
Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne
Associate
Partner
Representatives
Mr Adrian Salmon, Principal Planner, Planning Services, DELWP
Mr Rod Anderson, Strategy & Partnerships Regional Manager - Port Phillip, DELWP
Dr Evelyn Légaré, Director of Evaluation, Department of Transport
Mr Michael Anderson, Snr Project Officer Place Strategy, Econ Projects & Precincts, DEDJTR
Mr Peter Sagar, Director Inner Melbourne, Victorian Planning Authority
IMAP Ms Elissa McElroy, IMAP Executive Officer
Guests
Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington
Mr Nick Casey, Senior Research Analyst, City of Melbourne
Mr Dale Stewart, Senior Recreation Planner, City of Melbourne
IMAP Champions
Mr Bruce Phillips, Director Planning & Placemaking, City of Yarra
Ms Kylie Bennetts, Director CEOs Office, City of Port Phillip
Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington
Ms Katy McMahon, Manager City Business, Maribyrnong City Council
Ms Jenny Bailey, Manager Engineering Services, City of Melbourne
PRELIMINARIES
Item Time
Alloc.
Agenda Topic Responsibility
1. 2 mins
Commence
8.00am
Appointment of Chair
Cr Dick Gross, Mayor, City of Port Phillip
IMAP Executive
Officer
2. 3 mins Introductions and Apologies
Chair
3. 1 min Members Interest
Disclosure by members of any conflict of interest in accordance with
s.79 of the Act
Chair
24 May 2019
2
ITEMS
Item Time
Alloc.
Agenda Topic Responsibility
4. 2 mins
Commence
8.05am
Confirmation of the Minutes of the IMAP Implementation Committee
(Attachments 1 and 11) – 22 February 2019
Recommendation:
4.1 That the IMAP Implementation Committee resolves to confirm:
the draft Minutes of the IMAP Implementation Committee
No. 53; and
the Confidential Business Draft Minutes of the IMAP
Implementation Committee No. 53 (Attachment 11)
held on 22 February 2019, as an accurate record of the
proceedings.
Chair
5. 2 mins
Confirmation of the Minutes of the IMAP Executive Forum meeting
– 19 March 2019 (Attachment 2)
Recommendation:
5.1 That the IMAP Implementation Committee resolves to confirm the
draft Minutes of the IMAP Executive Forum No. 29 held on 19
March 2019 as an accurate record of the proceedings.
Chair
6. 5 mins Confirmation of the Minutes of the IMAP Executive Forum meeting
– 3 May 2019 (Attachment 3)
Recommendation:
6.1 That the IMAP Implementation Committee resolves to confirm the
draft Minutes of the IMAP Executive Forum No. 30 held on 3 May
2019 as an accurate record of the proceedings.
Chair
7. 5 mins
Commence
8.15am
Business Arising (Attachment 4)
Recommendation
7.1 That the IMAP Implementation Committee resolves to:
note the actions undertaken in response to Business Arising
from the previous minutes.
note the correspondence (Attachment 4a-d).
Correspondence:
Inward
4a - Email: Sarah Seddon, Chair Destination Melbourne re wind
down of DM; AND Email C Rivarossa with further information
on products and services
4b – Email: Oscar Hayes, CoM re Draft Transport Strategy 2030
consultation; AND Email on information sessions
4c – Email: C Ordones Barona, University of Melb re invite to
participate in Urban trees, People & Wildlife project
4d – Email: R Thomas, CoY - further comments on IMAP governance
review
IMAP Executive
Officer
8. 5 mins
Commence
8.20am
Financial Report for the nine (9) Months ending 31 March 2019
(Attachment 5)
Recommendation
8.1 That the IMAP Implementation Committee resolves to receive
the IMAP Financial Report for the Nine (9) months ending 31
March 2019.
IMAP Executive
Officer
9.
5 mins
Commence
8.25am
IMAP Communication and Governance (Attachment 6)
Recommendation
9.1 That the IMAP Implementation Committee resolves to note the
Communications and Governance Briefing Paper.
IMAP Executive
Officer
24 May 2019
3
10. 2 mins
Commence
8.30am
IMAP Progress Report (Attachment 7)
Recommendation
10.1 That the IMAP Implementation Committee resolves to note the
IMAP Progress Report for May 2019.
IMAP Executive
Officer
11. 10 mins
Commence
8.32am
G1.P1 Implementation of Census of Landuse and Employment
G1.P2 Smart City Solutions: CLUE Technology Upgrade – FINAL
Report (Attachment 8)
Recommendation
11.1 That the IMAP Implementation Committee resolve to note the
Final report on the Census for Landuse and Employment
(CLUE) technology upgrade project.
Nick Casey, CoM
12. 10 mins
Commence
8.42am
G3.P1 IMAP Active Sports and Recreation Facilities Project
Attachment 9)
Recommendation
12.1 That the IMAP Implementation Committee resolves to:
a. Note the progress on Stage 2 of the IMAP Regional
Active Sport and Recreation Facilities Planning Study
project, with the next update intended to deliver the
outcomes of the final report.
Dale Stewart, CoM
13. 25 mins
Commence
8.50am
IMAP Three year Implementation Program review (Attachment 10)
Recommendation
13.1 That the IMAP Implementation Committee resolves to:
2019-20 Project Budget
a. Note the forecasted 2018/19 end of year position indicates a
$600,000 surplus.
b. Note the proposal to allocate $274,000 for projects and
administration expenditure in 2019/20; and approve the
2019/20 project budget as detailed in Attachment 2.
c. Approve the establishment of a Reserve fund in 2019/20 with
the projected closing balance of $334,000.
d. Support allocation from the Reserve fund during the year to
fund ‘Projects not commenced’ or projects subjected to review
by the Executive Forum, who will consider the business case
and recommend funding allocations to the IMAP
Implementation Committee for approval.
e. Authorise the IMAP Executive Forum to undertake regular
budget reviews during the year to consider additional funding
allocations.
f. Approve:
no project contribution be payable by the 5 IMAP
Councils towards the IMAP Implementation Program in
2019/20; and
that member Council contributions be reviewed ahead
of the 2020/21 financial year.
2019/20 Operational Budget
g. Approve an annual increased contribution for the IMAP
operational budget in 2019/20 from $40,000 pa to $42,000 pa
per member Council; to cover increases in overheads and
costs incurred by the City of Stonnington as host Council.
Project review
h. Support the project review process as follows:
That the IMAP Executive Officer convene technical staff
and Steering Groups to review and scope current
projects not yet commenced; and refer
recommendations to the Executive Forum; and
IMAP Executive
Officer
IMAP Executive
Forum
24 May 2019
4
That any new proposed projects be referred to the
Executive Forum; and
That the Executive Forum consider the Business Case
for any additional funds and recommend funding
allocations to the IMAP Implementation Committee for
approval.
That the methodology for determining future projects be
part of a broader IMAP Governance Review during
2019-20 (for completion by December 2019); and
That all agreed future projects be reported to the
November meeting of the IMAP Implementation
Committee for consideration as part of the rolling Three
year Implementation Program review for 2020/21
onwards (subject to methodology agreed as part of the
IMAP Governance Review).
Governance Review
i. Support a wider review of IMAP governance structure to:
be scoped by the Executive Forum and undertaken in
the first 6 months of 2019/20;
be completed by December 2019 and funded from
Reserves.
Membership, Purpose Title
j. Approve:
no immediate change to IMAP membership; and that
this be reviewed following the next Local Government
election or under the new Local Government Act
no change to the purpose of IMAP at this time; noting
that this matter is required to be reviewed under the
Local Government Act following the next Local
Government election.
no change to the name of IMAP noting that the ‘IMAP
