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----- - - AGARTALA MUNICIPAL CORPORATION MINUTES OF THE MEETING OF THE MAYOR-IN-COUNCIL HELD ON 20-05-2016 AT 12 NOON IN THE CONFERENCE HALL OF AGARTALA MUNICIPAL CORPORATION. MEMBER PRESENT:- l.The Hon'ble May or, AMC. 2.Sri Abhijit Bhattacharya ,Hon'ble MIC ,AMC 3. Sri Biswanath Saha, Hon'ble MIC,AMC 4.Smti.Krishna Majumder, Hon'ble MIC,AMC 5. Smti.Mithu Shil, Hon'ble MIC,AMC 6.Smti . Bulti Biswas , Hon'ble MIC,AMC 7. Sri Biswajit Deb, Hon'ble MIC ,AMC 8.Smti.Jaya Biswas, Hon'ble MIC,AMC OFFICERS PRESENT:- l.The Municipal Commissioner, AMC 2.The Dy. Chief Executive Officer, AMC. 3. The SE, AMC 4. The OSD (Devj Project)/ DDO, AMC 5 The Executive Officer, Central / South / East / North, AMC 6 The Executive Engineer, Div.I /III) /IV j Planning/MechjElectrical , AMC 7.The Executive Engineer, DWS 8. The Asstt. Engineer, PW Div-IV 9.The Health Officer, AMC lO .. Accounts Officer, AMC The meeting has been presided over by the Hon'ble Mayor, AMC . The following issues have been discussed in the MIC meeting and decision have been taken as mentioned below after threadbare discussion. Agenda-1 i) City Cleaning:- ii)Preparation of 15th Annual Conference of North East Region Commonwealth Parliamentary Association (NERCPA) which will be held from 30th May, 2016 to 2nd June, 2016 at Agartala. The Hon'ble May or, AMC has placed before the MIC that purpose of the above two agenda are same nature in connection with 15th Annu al Conference of North East Region Commonwealth Parliamentary Association (NERCPA) Conference to be held from 31 51 May, 2016 to 2nd June , 2016 and advance preparatory step to be taken by the AMC . The following preparatory steps as desired by the State Government are to be taken by the Agartala Municipal Corporation . l)The Road from Airport to Tripura Le gislative Assembly, Secretariat approach gate to Akhaura Check Post Via North Gate, Colonel Chowmuhani, Fire Service, Rabindra Bhawan; Tripura State Museum area and upto Khay erpur Via National Highway are to be keep clean properly during the time of above Conf e ren ce. Special Vigila n ce Monitoring etc . are to be ensured by the concern all Executive Office rs , Exec utive Engin e er (Mech), AMC.

AGARTALA MUNICIPAL CORPORATION€¦ · Museum area and upto Khayerpur Via National Highway are to be keep clean properly during the time of above Conference. Special Vigilance Monitoring

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Page 1: AGARTALA MUNICIPAL CORPORATION€¦ · Museum area and upto Khayerpur Via National Highway are to be keep clean properly during the time of above Conference. Special Vigilance Monitoring

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AGARTALA MUNICIPAL CORPORATION

MINUTES OF THE MEETING OF THE MAYOR-IN-COUNCIL HELD ON 20-05-2016 AT 12 NOON IN THE CONFERENCE HALL OF AGARTALA MUNICIPAL CORPORATION.

MEMBER PRESENT:-l.The Hon'ble Mayor, AMC.

2.Sri Abhijit Bhattacharya ,Hon'ble MIC,AMC

3 .Sri Biswanath Saha, Hon'ble MIC,AMC

4.Smti.Krishna Majumder, Hon'ble MIC,AMC

5. Smti.Mithu Shil, Hon'ble MIC,AMC

6.Smti.Bulti Biswas, Hon'ble MIC,AMC

7 .Sri Biswajit Deb, Hon'ble MIC,AMC

8.Smti.Jaya Biswas, Hon'ble MIC,AMC

OFFICERS PRESENT:-

l.The Municipal Commissioner, AMC

2 .The Dy. Chief Executive Officer, AMC.

3 . The SE, AMC

4 . The OSD (Dev j Project) / DDO, AMC

5 The Executive Officer, Central / South / East / North, AMC

6 The Executive Engineer, Div.I /III) /IV j Planning/MechjElectrical , AMC

7.The Executive Engineer, DWS

8 .The Asstt. Engineer, PW Div-IV

9 .The Health Officer, AMC

lO .. Accounts Officer, AMC

The meeting has been presided over by the Hon'ble Mayor, AMC.

The following issues have been discussed in the MIC meeting and decision have been taken as mentioned below after threadbare discussion.

Agenda-1

i) City Cleaning:-

ii)Preparation of 15th Annual Conference of North East Region Commonwealth Parliamentary Association (NERCPA) which will be held from 30th May, 2016 to 2nd June, 2016 at Agartala.

The Hon'ble Mayor, AMC has placed before the MIC that purpose of the above two agenda are same nature in connection with 15th Annua l Conference of North East Region Commonwealth Parliamentary Association (NERCPA) Conference to be held from 31 51 May , 2016 to 2nd June , 2016 and advance preparatory step to be taken by the AMC. The following preparatory steps as desired by the State Government are to be taken by the Agartala Municipal Corporation.

l)The Road from Airport to Tripura Legislative Assembly, Secretariat approach gate to Akhaura Check Post Via North Gate, Colonel Chowmuhani, Fire Service, Rabindra Bhawan; Tripura State Museum area and upto Khayerpur Via National Highway are to be keep clean properly during the time of above Conference . Special Vigila n ce Monitoring etc. are to be ensured by the concern all Executive Officers , Executive Engineer (Mech), AMC.

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2) The Electric Post in the premises and outside of Tripura Legislative Assembly to be Coloured by the Executive Engineer (Elec.), AMC with replacement of existing street light if it is found non functional.

Decision:-

The proposal of Hon'ble Mayor, AMC has been approved by the MIC and further it has been decided in the meeting that a Committee is constituted with the following Officers along with the Hon'ble Member of Mayor-In-Council to personally Monitoring of above mentioned task to avoid any dislocation.

i) All Member of Mayor-In-Council

ii) All Executive Officers, AMC.

iii) All Executive Engineer, AMC.

iv) The Executive Engineer (Elec.) and Executive Engineer (Mech.)

2) Finalisation of Financial Bid in connection with installation of traffic signal at 7 locations in Agartala.

The Assistant Engineer (Mech .), AMC representing on behalf of the Mechanical Division, AMC has placed before the MIC that according to the decision taken in the previous Mayor-In-Council meeting held on 06-05-2016, the Financial Bid submitted by the KERELA STATE ELECTRONICS DEVELOPMENT CORPORATION LIMITED has been opened and after negotiation Rs.67 ,00,000 I­(Rupees Sixty Seven Lakhs) only agreed to execute the Project of Traffic Signalling System in seven location. Now the decision to issue LOA in favour of the said firm either in standalone system or Wi-Fi enable device along with ATC Hub future synchronisation system.

Decision:-

The proposal of mechanical division in category-2 with Rs.67 ,00,000 I- (Rupees Sixty Seven Lakh) only has been approved by Mayor in Council

Miscellaneous issues:-

Issue No:-1 Reconstitution of existing committee for Trade licence of AMC.

The issues regarding trade licence of all four Zone of AMC has been discussed in the MIC meeting to immediately finalised the pending proposal for trade licence keeping symmetry of location etc and the existing constituted committee headed by the Honb1e Dy Mayor, AMC may be further reconstituted with the following Officials and other dignitaries.

1) Sri Samar Chakraborty, Hon'ble Dy Mayor, AMC, President.

2) Sri Abhijit Bhatthacharjee, Honble Mayor-in-Council, Member.

3) Sri Biswajit Deb, Hon'ble Mayor-in-Council, Member.

4) The Dy Municipal Commissioner, AMC, Member secretary.

5) The all Asstt Municipal Commissioner ( CIZ,NIZ,SIZ,EIZ).Member.

6) Sri Kishore Kr Pal, Learned Retainer Lawyer, AMC, Member.

7) The Asstt. Municipal Commissioner (Dev,DDO) ,AMC, Member.

8) The Asstt. Survey Officer, AMC, Member.

9) The System Analyst, E-Governance Cell, AMC, Member.

10) The Accounts Officer, AMC, Member.

Decision:- The above proposal with reconstitution of trade licence committee has been approved by the MIC and requested to the Committee to immediately finalised the all pending issues of trade licence as well as revamping the prevailing systems.

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Issue No 2:-

Proposal for adoption of Policy to accord permission etc. by the Private and Public Sector Organisation for laying ·underground cable etc.

The Deputy Municipal Commissioner, AMC has placed before the MIC that a specific Policy for granting of permission to Private and Public Sector Organisation concern with laying underground optic fibre cables etc. within the AMC area is drafted and placed before the MIC for kind approval. The draft Policy is essentially a ear marked reform component as per guideline of AMRUT and the State Government will place the matter on records to the Ministry of Urban Development, Government of India for sanctioning of fund .

Decision:-

After detail discussion, the Policy for grant of permission to all concern for laying underground optic fibre cables / other utilities within AMC area has been approved and formal Notification may be issued by the Municipal Commissioner.

Issue No 3:-

Draft Policy on engagement of interns under Agartala Municipal Corporation.

The Deputy Municipal Commissioner, AMC has placed before the MIC that being a reforms components as well as concern with AMRUT guideline a draft Policy on engagement of interns under Agartala Municipal Corporation has been placed before the MIC for kind approval to issue formal Notification and submission to the Urban Development Department, Government of Tripura.

Decision:-

The Policy on Engagement of Interns under Agartala Municipal Corporation has been approved for formal Notification.

Issue No 4:-

Engagement of CA Firm for conducting audit on Double Entry Accounting System, Energy (Street Lights) and water audit (including non revenue water or losses audit) by one CA Firm namely Saikat Datta and Associates, Chartered Accountant.

The Deputy Municipal Commissioner, AMC has placed before the MIC that in connection with reforms under AMRUT documentary evidence on conducting audit of above mentioned particular scheme is to be furnished to the Director, Urban Development Department, Government of Tripura and since the said exercise has to be completed within a time bound period, the CA Firm engaged by the Project Director, DRDA, West Tripura namely Saikat Datta and Associates, Chartered Accountant may be engaged without tender process as per approved rate as mentioned in the engagement letter of Project Director, DRDA West Tripura component wise.

Decision:-

Proposal as mentioned above for engagement of CA Firm in three scheme has been approved . Formal Order may be issued accordingly.

Issue No 5:-

Finalisation of component wise targets under self employment programme of NULM for the year 2016-2017.

The Deputy Municipal Commissioner, AMC has placed before the MIC that as per instruction of Urban Development Department, Government of Tripura sub allocation of target in different three category with available fund placed during the last financial year under self employment component has to be finalised by the MIC and methodology regarding selection of beneficiary may also be fixed to immediate selection of beneficiary and sponsor to the concern Bank. Total annual target under the said component fixed by the Director, Urban Development' Department, Government of Tripura is 400 in case of individual, 62 in case of groups and 100 in case of SHG.

Decision:-

After detail discussion, the following decision has been taken by the MIC.

1)With available fund placed during the last financial year total 70(Seventy) number beneficiary in both three category will be selected and component wise break up will be i)Individual-49, ii)Micro Finance-S and iii)SHG-13.

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2)For selection of beneficiary open paper advertisement g1vmg details of eligible criteria of each component to be finalised as per provision of NULM, whereas application will be routed through concern ward office for s~lection of final beneficiary list.

Issue No 6:-

Replacement of existing bed switch with street light of AMC.

The Executive Engineer, Electrical, AMC placed before the MIC a proposal with financial involvement, number of ward, where existing bed switch linked with street light to be replaced immediately. Rs.l0.46 Lakh will be required, if the works executed through AMC and Rs.26 .15 Lakh will be required if it is done through TSECL.

Decision:-

The proposal of Executive Engineer, Electrical, AMC has been approved to replace the bed switch linked to street light. The work will be executed by the Executive Engineer, Electrical, AMC through tendering process instead of TSECL. Total Rs. l0.46 Lakh tentatively has been approved by the MIC.

Issue No 7:-

Sri Abhijit Bhatthacharjee, Hon'ble Mayor-In-Council, AMC has proposed the following proposal for approval of MIC.

i)All the Town Hall I Community Hall within the AMC area in different Zone are to be developed a methodology to impose fees to be charged to the users by the AMC. Zone wise detail report with location of Town Hall I Community Hall , where tax, fees etc. may be imposed is to be submitted by the Executive Officer, AMC immediately .

Decision:-

The proposal of Sri Abhijit Bhatthacharya, Hon'ble Mayor-In-Council has been approved. Formal instruction may be issued.

Issue No 8:-

i)Since Sri Biswajit Deb, Hon'ble Mayor-In-Council, AMC suggested before the MIC a formal requesting letter to the Transport Department regarding reconstitution of Radhanagar Motor Stand Development Society may be sent by the Municipal Commissioner, AMC

ii) Since new DWS Division has been created with posting of Executive Engineer, DWS, the entire monitoring, co-ordination with other department, within the AMC level on drinking water issues, preventive steps on water logging, proper utilisation of water pump during flood for the coming monsoon season shall be co-ordinated by the Executive Engineer, DWS, AMC.

Issue No 9:-

Proposal of Higher Purchase Committee, AMC.

The Executive Engineer, Planning, AMC has placed before the MIC that as per decision, the Higher Purchase Committee of Agartala Municipal Corporation has finally recommended the various items to be procured by the different division, Executive Officer of AMC for implementation of MPLADS, BUEP Scheme etc .. The final recommended rate of HPC, AMC may be approved by the MIC.

Decision:-

i)The rate recommended by the Higher Purchase Committee as per Annexure-A (Summary of Comparative Statement) placed before the Mayor-In-Council against total 31(Thirty One) item has been approved by the MIC. Other formalities may be complied by the Committee itself maintaining due formalities .

Issue No 10:-

The Executive Officer, Central Zone, AMC has placed before the MIC that approval for engagement of extra casual 2(two) Nos. guard at Battala Cremation Ground is urgently needed.

Decision:-

The proposal for extra casual 2(two) Nos . guard at Battala Cremation Ground has been rejected by the MIC with direction to the Executive Engineer(Mech.), AMC to provide 2(two) casual staff to Battala Cremation Ground out of available casual staff for the purpose as mentioned by the Executive Officer, Central Zone, AMC.

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Issue No 11: Dy Commissioner Agartala Municipal Corporation has put up a proposal to Formulate a Policy on Outdoor Advertisement for Agartala City so as to tap the hidden potential for m a king it as more reliable resource for revenue generation as well as for improvement in the overall beauty and aesthe tics of City. The draft Policy on Outdoor Advertisement for Agartala City was discussed by MIC.

Decision: The Policy on Outdoor Advertisement for Agartala City has been approved by Mayor in Council of Agartala Municipal Corporation which may be modified or improved further by MIC as and when required .

Issue No 12: Dy Commissioner Agartala Municipal Corporation presented a draft action plan for Plantation of various shed/tree bearing trees in Agartala City so as to increase Green Cover and to plant at least 10000 trees by Agartala Municipal Corporation every year.

Decision: The Action Plan on Plantation to plant total 11000 trees in the year 2016-17 and similar number of trees in future so as to ensure significant improvement in the green cover, has been approved by MIC.

Issue No. 13: Dy Commissioner Agartala Municipal Corporation put up proposal for development of Policy or Action Plan to develop at least one Children Park every year under Agartala Municipal Corporation.

Decision: The proposal has been thoroughly discussed. It was expressed by hon'ble MIC members that already Children Parks are It has been decided that already there are Children Parks in most of the 35 Old Wards of erstwhile Agartala Municipal Council. Now as there are total 49 number of wards after the recent delimitation in 2015, Agartala Municipal Corporation shall ensure Children Park in all the newly created Wards in next five years provided there is sufficient open spacejwater body available. Also it has been decided to ensure development and improvement of all the existing Children Parks in Agartala City by adding new equipments for play and enjoyment of Children. This year Agartala Municipal Corporation has already taken up development of two Children Park 1. Thakur Prabhat Chandra Roy Children Park 19 Number Ward(New) 2. Children Park Near Ujjayanta Market (ward No 20- New)

Issue No: 14: Dy.Commissioner Agartala Municipal Corporation put up a proposal for maintaining Parks, Water bodies, Playground, Recreational Areas on People Public Private Partnership Model so as to make the Operational and Maintenance sustainable in due course of time.

Decision: MIC approved the proposal & decided that all the parks in concerned wards may be maintained & operated through local NGO or Social Club with minimum user charge for 0 & M. There shall be a committee under the chairmanship of concerned Councillor of the ward for management of the park/playground/ creational areas etc. in which the member will be the representatives from local social club j NGOs who are involved in 0 & M of such park/ playground / creational areas thr user charge.

(Milind Ramteke,IAS) Municipal Commissioner

Agartala Municipal Corporation

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(Dr.Prafulla Jit Sinha) Mayor

Agartala Municipal Corporation