AGA Chapter Financial Compliance

Overview• New chapter procedures– Open a chapter PO Box– Open a chapter bank account– Obtain an EIN number through IRS

• All AGA Chapters– ACH Payments– Update contact information with AGA National– IRS compliance– 501c3 status

New AGA Chapters

• Open chapter PO Box• Open chapter bank account • List name on checks as “XYZ Chapter of the

Association of Government Accountants”• Provide AGA National with ACH form and copy

of canceled check • Register with IRS for an EIN number using

form SS4

All AGA Chapters• Ensure AGA National has a copy of your

chapter’s ACH form and canceled check• Without ACH information, monies will not be

disbursed to chapters– Chapter dues payments, monetary campaign

awards, etc. • Update AGA National with any changes in

chapter treasurer and/or contact information

IRS Compliance

• On a yearly basis:– All chapters with gross receipts under $50,000 file

form 990-N (e-Postcard)– All chapters with gross receipts between $50,001

and $200,000 and assets less than $500,000 file form 990-EZ

http://epostcard.form990.org

Event Insurance Policy

• Chapter/Regional Events– Not covered under AGA National’s master

insurance policy– Obtain separate policy from insurance company

such as Nationwide, GEICO, Travelers, etc.

Credit Card Processing

• National office does not process credit card transactions for chapter/regional events

• Elavon Merchant Services– Contact: Sheryl Mintz-White – Sheryl.Mintz-White@elavon.com or

240.671.7670 (Phone); 865.403.6867 (Fax)– Elavon customer service: 877.326.7990

AGA’s Finance Department

• Cristina Barbudo - Director of Finance;cbarbudo@agacgfm.org

• Pamella Shaw - Accounting Manager;pshaw@agacgfm.org