AG Profile 2012

8/12/2019 AG Profile 2012

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AJANTA GHOSHMobile –9899544028

[email protected]

Summary of Skills

14 years of experience in dministration! and "lient #er$ices.

%eam player &it' an ability to effecti$ely interact &it' all le$els of staff andmana(ement.

Personal Attributes:

)ffecti$e &ritten * $erbal comm+nication s,ills-nitiati$e * pro acti$enessMat+rity * ability to &or, +nder stress and demandin( expectations

bility to interact &it' peer or seniors in a (lobal en$ironmentbility to 'andle confidential information

Mat+rity * ability to &or, +nder stress and demandin( expectations

Principal Accountabilities:

%o ens+re t'at all correspondence is processed for one or more /+siness ineeads in a timely manner.

%o monitor * coordinate oral * &ritten comm+nication for one or more/+siness ine eads as per t'e re +irements * instr+ctions.

%o ens+re proper filin( * record ,eepin( by acc+rately enterin( informationin a timely manner consistent &it' office (+idelines.%o maintain calendars! sc'ed+le appointments! recei$e $isitors! screen calls *emails3 arran(e tra$el! etc. for one or more /+siness ine ead as per t'e/+siness re +irements.

Critical Competencies:

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"omm+nicatin(/+ildin( nderstandin( * %r+st

nderstandin( -ss+es

Royal Bank of Scotlan ! April "#$ "##% till ate&orkin' as an ()ecuti*e Assistant to t+e ,n ia Resourcin' Hea

%o ens+re t'at t'e /+siness ead f+nctions effecti$ely and maximises +se oftime%o ens+re rele$ant le$els confidentiality of information and ,no&led(e in allcomm+nication

%o be t'e front office of t'e /+siness ead and t'erefore maintain t'e sanctityof t'at position t'ro+(' t'e ri('t be'a$io+rs%o ens+re t'at all correspondence is processed for a /+siness ead in a timelymanner.%o monitor * coordinate oral * &ritten comm+nication for t'e /+siness eadas per t'e re +irements * instr+ctions.%o ens+re proper filin( * record ,eepin( by acc+rately enterin( informationin a timely manner consistent &it' office (+idelines.%o maintain calendars! sc'ed+le appointments! recei$e $isitors! screen calls *emails! arran(e tra$el! etc. for t'e /+siness ead as per t'e re +irements!incl+din( liaison &it' ot'er senior sta,e'olders or 6 s7.Min+te and record senior mana(ement meetin(s &'ere confidential mattersare disc+ssed.%o collate data prod+ce reportin( for t'e /+siness ead often in$ol$in(confidential data.%o pro$ide some mana(erial capability in o$erseein( t'e temporary secretarialpool

or,in( on /+d(et and ot'er :ata #pecific to ;

-.(.S+a/ ,n ia! Au'ust "##0 1 23 t+ April "##%

&orke as an ()ecuti*e Assistant to t+e C(O an CAO

/e responsible for 'ea$y calendar mana(ement! re +irin( interaction &it'bot' internal and external exec+ti$es and assistants! as &ell as cons+ltants! tocoordinate a $ariety of complex exec+ti$e meetin(s

ns&er p'ones and direct all incomin( calls to appropriate party promptlyand efficiently

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"omm+nicate and 'andle incomin( and o+t(oin( electronic comm+nicationson be'alf of t'e "o+ntry ead and " <

ssist t'e "o+ntry ead and " < &it' preparation of presentation materials;e$ie& and s+mmari=e miscellaneo+s reports and doc+ments3 preparebac,(ro+nd doc+ments and o+t(oin( mail as necessary

6rioriti=e and mana(e m+ltiple projects sim+ltaneo+sly! and follo& t'ro+(' oniss+es in a timely manner

rran(e tra$el sc'ed+le and reser$ations for exec+ti$e mana(ement as neededor, closely &it' t'e "o+ntry ead and " < to coordinate and la+nc' 'ard

copy or email campai(ns to cons+ltants! clients and potential clients

-ell ,nternational Ser*ices P*t 4t ! January "##3 125 t+ 6ay "##0

&orke as 4earnin' an -e*elopment Analyst

,n uction-n$ites"ontent #tr+ct+re "ompliance>acilitationMaterial:irector -ncl+sion6ic,in( +p p+lse

p s,illed to ta,e atleast t&o sessions initially :/< strate(ic o$er$ie& *:ell "orporate #trate(y

-mpro$ements on a constant basis ;eality /ites! %o+r! :ell /a(s

-BO)li(ibility list

ttendance istMaterial;oom arran(ement learnin( experience>acilitation"o$era(e data)scalation of non attendees

; %ools p s,illed

7urt+er ( ucation Pro'ram%a,in( sessions%a,e o$er of existin( doc+ments)nrollin( fol,s * co+nselin( t'em

-ata an Reportin'

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:iary and tra$el mana(ement<ffice systems mana(ement%a,in( min+tes at board and national committee meetin(s

ssistance &it' "onference 6lannin( and Mana(ement

ability to pro$ide a 'i(' le$el of s+pport to senior mana(ement! experience &it'co ordination of all aspects of board and committee meetin(s6ro$ide assistance to t'e exec+ti$e by 'andlin( $ario+s administrati$e details toens+re efficient office operations.6erform $ario+s exec+ti$e secretarial d+ties of a tec'nical and or 'i('lyconfidential nat+re.#creen mail and callers! respond to or ro+te in +iries to appropriate personnel!and brin( matters of major importance to t'e exec+ti$eCs attention.6erform typin( d+ties! ta,e and transcribe important and confidential dictation3ens+re t'e confidential 'andlin( of anno+ncements and ot'er information.

rran(e and monitor meetin( appointments for t'e exec+ti$e.Ma,e tra$el arran(ements! prepare proper forms and follo& t'ro+(' &it' properexpense acco+nt preparation.)stablis' and maintain confidential and speciali=ed files and records.Maintain familiarity &it' and stat+s of "ompany acti$ities

Personal Attributes)xceptional attention to detail and ability to prioriti=e tas,s.>lexible &it' c'an(in( deadlines! priorities! and projects.-nternet sa$$y and proficient &it' ord! )xcel! and 6o&er6oint

or,ed on ot+s Dotes and M# o+tloo,

6ro acti$e attit+de and t'e ability to mana(e constantly s'iftin( prioritiesMana(e m+ltiple projects! and maintain database of ,ey contacts"oordinate sc'ed+les to optimi=e time.;eliable%r+st&ort'y)ner(etic"ommitted to )xcellence

%eam 6layer self starter &'o is not afraid to ta,e initiati$e and &'o &ill dri$e into t'e role

&it' ent'+siasm

He/itt Associates June "##5 1 Au'ust "##=

&as promote as Team 4ea er in -ecember "##> 9,nternal Job Postin'<

Global 6obility nit 1 Tra*el Coor inator ,n ia Operations

"oordinate and co+nsel -nternational tra$el for all locations in -ndia E+r(aon!

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M+mbai and "'ennai#in(le contact point for tra$el lo(istics for all -nternational $isitors comin( fortrainin( on more t'an F0 days assi(nment"oordinate <+tbo+nd tra$el for all associates on more t'an F0 days assi(nment

a$e been instr+mental in settin( +p of tra$el process

"reatin( #'ort term and lon( term tra$el policies for ? and #:esi(nin( Memos for ? and #)ns+re cost effecti$e &ay of arran(in( tra$el across board;ecommend &ays and means t'ro+(' extensi$e +antati$e analysis to decreasetra$el cost.:e$elopin( forms and spreads'eets and maintainin( excel databases on $ario+stas,s:irectly dealin( &it' "lients )mployees on resol$in( any client or ser$icerelated iss+es."ond+ct <rientation pro(ram for associates tra$elin( o+tside -ndia:esi(ned <rientation 'andboo, (+idelines for forei(n $isitors

A ministrati*e Assistant to t+e C(O 1 June "##5 till -ec! "##>

;esponsibilities incl+dedG

6ro$ide administrati$e assistance to t'e ")<6roacti$ely mana(e t'e office from an administrati$e standpoint#c'ed+lin( of meetin(s"oordination &it' $ario+s departments indi$id+als#+pport to exec+ti$e $isitors%ra$el plannin(! expense reportin( * mana(ement.6roper doc+mentation filin(

rran(in( for -<MCs .Maintainin( records of $ario+s expenses and claims and ot'er relati$e

acti$ities.6reparation of presentations! * ot'er comm+nication.#ettin( +p or(anisin( for )xternal meetin(s.Maintainin( records of $ario+s expenses and claims and ot'er relati$e

acti$ities.%ra$el arran(ements for -nternational tra$ellers.)ntire tra$el coordination for /6< side of /+siness startin( from Hisa

appointment till expense reportin( in a cost effecti$e manner.dministered otel reser$ations! tra$el arran(ements for associates tra$elin(

to ? and # and inbo+nd tra$el.<r(anisin( )$ents li,e nn+al "arni$als! I+ality trainin(s! ; trainin(s!

Mana(ers Meet! %o&n alls.

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Hirin'

#+pported +man ;eso+rces in recr+itin( &or,force

"los+re of offers at +nior Mana(ement le$el,n uction

#endin( o+t rele$ant information to all concerned facility! trainin(!transition! operations7

)ns+rin( t'at t'e joinin( formalities of t'e ne& joinees are complete at #eniorle$els

6,S

Maintainin( t'e 'irin( trac,er database

?en or 6ana'ement

)ns+rin( t'at t'e bills of $ario+s $endors are cleared and appro$ed on time."ontractin( &it' different $endors

e7un s ,nternational ,n ia P*t 4t No*$ 2%%% till June "##5.

&orke as an ()ecuti*e Secretary to t+e -irector

ob 6rofileG

6ro$ide administrati$e * secretarial assistance to t'e :irectorCs office#c'ed+lin( of meetin(s

"oordination &it' $ario+s departments indi$id+als#+pport to exec+ti$e $isitors%ra$el plannin(! expense reportin( * mana(ement.

rran(in( for -<MCs .#ettin( +p or(anisin( for )xternal meetin(s.Maintainin( records of $ario+s expenses and claims and ot'er relati$e acti$ities.Mana(e tra$el itineraries of ##" staff%ra$el arran(ements for -nternational tra$ellers.

pplyin( for passport and $isa.)ns+re t'at all formalities re(ardin( tra$el 'a$e been proacti$ely ta,en care of atall times.6roacti$ely mana(e t'e office of t'e :irector from an administrati$e standpointand mana(e &it' limited to no #+per$ision on re(+lar acti$ities

(arlier /orke as a 7ront office assistant in t+e same or'ani@ation from No*$ %%to 6ay "##".

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Job Profile:

andlin( )6 /J! interactin( &it' E+ests directly! otel and %ra$el boo,in(s!)ntry <f /ills! 'andlin( #tationery! "o+rier #er$ices! rran(in( for -<MBs!"aterin( ser$ices! arran(in( -nter$ie&s and $ario+s ot'er ; and dmn ;elated

&or,.

Job ac+ie*ement

6romoted as an dministrati$e assistant in May 2002.

6romoted &it'in 10 mont's as a %eam :e$eloper )xec+ti$e #ecretary to t'e:irector7 in >ebr+ary 200F.

-elp+i Automoti*e System 2%%0 -ecember 1 2%%% No*ember

7ront Office A mn Assistant

andlin( )6 /JMaintainin( "o+rier :etails%ra$el /oo,in(s! Maintainin( %ra$el 6ayment :etails on :aily /asis

irport 6ic,+p drop in :el'i * <t'er destinations for t'e #taff tra$elin( o+tsideotel /oo,in(s

%ransportationMaintainin( ea$e ;ecords

andlin( 6etty "as'andlin( #tationeryrran(in( for Meals for E+ests Meetin(s in officerran(in( for /irt'day 6arty "elebrations

%elep'oneso 6ayment of billso ease ineso ;ectifyin( t'ro+(' Eo$t <fficials -ncase if lines are do&n

Ta Ben'al Hotel 2%%> 6arc+ 1 2%%= No*ember

or,ed as a >ront <ffice ssistant.

Aca emic Dualification:!

"ompleted /. from /ombay indi Hidyapeet'

,T S;,44S

6roficient in M# <ffice 2000 co$erin(s ord! )xcel! 6o&er6oint

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AG Profile 2012