Aficio 3515mf Operating Instructions

3515/3515F/3515MFDSm415/DSm415f/DSm415pf

LDOI5/LDOI5f /LDO15spfAtici6'151511515FI1515MF

OperatingInstructionsGeneralSettingsGuide

ABUO . eps

(_ Getting Started(_} Combined Function Operations_} User Tools (System Settings)(_ Troubleshooting(_} Other Functions(_ Entering Text_} Security(_} Specifications

Readthismanualcarefullybeforeyouusethisproductandkeepit handyforfuturereference.Forsafeandcorrectuse,pleasebesureto read theSafety Informationinthe "CopyRefer-ence"beforeusingthe machine.

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Typefor3515/DSm415/LD015/Aficio1515Typefor3515F/DSm415f/LD015f/Aficio1515FTypefor3515MF/DSm415pf/LD015spf/Aficio1515MFPrintedinChinaEN@ B129-6707


Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine.To get maximum versatility from this machine all operators are requested to read this manual carefullyand follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

_ X _ b _ _ _ _ _? _ b _ _ _ _? _ b _ _ _ _? _ b _ _ _ _? b _ _ _ _?

Notes:

Some illustrations in this manual might be stightIy different from the machine.Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH RegulationsThis equipment complies with requirements of 21 CFR subchapter J for class 1 taser products. Thisequipment contains a 5 miIliwatt, 760-800 nanometer wavelength, GaAtAs laser diode. This equipmentdoes not emit hazardous light, since the beam is totally enclosed during alI customer modes of oper-ation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Notes:

Certain types might not be available in some countries. For detaits, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The suppIier shall not be responsible for any damage or expense that might result from the use of partsother than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 8A or more

Please be sure to connect the power cord to a power source as above. For details about power source,see "Power Connection" in the Copy Reference.


InaccordancewithIEC60417,thismachineusesthefollowingsymbolsforthemainpowerswitch:I means POWER ON.

(_ means STAND BY,

Copyright 2003


Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

Two CD-ROMs are provided:

CD-ROM 1 "Operating Instructions for Printer/Scanner"

CD-ROM 2 "Scanner Driver & Document Management Utilities"

: General Settings Guide (this manual)Provides an overview of the machine and describes System Settings (papertrays, Key Operator Tools, etc.), and troubleshooting.Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

:o Network Guide (PDF file - CD-ROM1)Describes procedures for configuring the machine and computers in a net-work environment.

"oCopy ReferenceDescribes operations, functions, and troubleshooting for the machine's copierfunction.

:. Facsimile Reference

Describes operations, functions, and troubleshooting for the machine's fac-simile function.

:o Facsimile Reference Describes advanced functions and settings for key operators.

: Printer Reference 1Describes system settings and operations for the machine's printer function.

: Printer Reference 2 (PDF file - CD-ROM1)Describes operations, functions, and troubleshooting for the machine's print-er function.

: Scanner Reference (PDF file - CD-ROM1)Describes operations, functions, and troubleshooting for the machine's scan-ner function.


o:. Manuals for DeskT0pBinder V2 LiteDeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".

DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)Describes the installation of, and the operating environment for DeskTop-Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia-log box when DeskTopBinder V2 Lite is installed.

DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)Describes operations of DeskTopBinder V2 Lite and provides an overviewof its functions. This guide is added to the [Start] menu when DeskTop-Binder V2 Lite is installed.

Auto Document Link Guide (PDF file - CD-ROM2)Describes operations and functions of Auto Document Link installed withDeskTopBinder V2 Lite. This guide is added to the [Start] menu whenDeskTopBinder V2 Lite is installed.

o:Manuals for ScanRouter V2 LiteScanRouter V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".

ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)Describes the installation of, settings, and the operating environment forScanRouter V2 Lite in detail. This guide can be displayed from the [Setup]dialog box when ScanRouter V2 Lite is installed.

ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)Describes delivery server management and operations, and provides anoverview of ScanRouter V2 Lite functions. This guide is added to the [Start]menu when ScanRouter V2 Lite is installed.

o:* Other manuals

PostScript3 Supplement (PDF file - CD-ROM1) Unix Supplement (available from an authorized dealer, or as a PDF file on

our Web site)


What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-als containing detailed information about them.

Note

Some functions many not be available depending on your machine type.

Copier,Facsimile,Printer,andScannerFunctions

ABUO 05 S .eps

This machine provides copier, fac-simile, printer, and scanner functions.

You can make copies of originals.See Copy R_,rence.

You can send originals by fax or e-mail, and receive faxes from otherparties. See Facsimile R_ierence , and Facsimile Refer-ence .

You can print documents createdin computer applications. SeePrinter R_ rence 1, and Printer Ref-_)F'TIC_) 2.

You can scan originals and sendscan files to a computer. See Scan-net R_fi'rence.

PaperlessFaxTransmission

ABUOOGS. eps

You can send documents createdin computer applications to anotherparty's fax machine directly, with-out printing (Sending fax documentsfrom computers). See Facsimile R_f-erence .

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FaxTransmissionandReceptionthroughtheInternet

Usingthe ScannerinaNetworkEnvironment

ABU008 S .epsABU007S .eps

B

Asuo_Ts

You can send fax documentsthrough e-mail by specifying therecipient's e-mail address (Trans-mitting Internet Fax).You can receive sent documentsvia Internet Fax, or from comput-ers (Receiving Internet Fax ).See Facsimile R_rence

AdministratingtheMachine(SecurityFunctions)

Monitoringthe MachineUsinga Computer

ABU010S .eps

y_

ABU009S .eps

The security functions protect docu-ments from being copied withoutpermission or unauthorized accessvia the network. See p.85 "Security".

Note

This function is only availablewhen the printer/scanner and faxunits are installed.

o:Security Functions Protecting against unauthorized

access via phone lines

Authenticating administrator(setting the key operator code)See p.33 "Key Operator Code".

You can monitor machine status andchange settings using a computer.

Using SmartDeviceMonitor forAdmin, SmartDeviceMonitor forClient, or a Web browser, you canuse a computer to view the ma-chine's status, such as to check onpaper quantities, or misfeeds, etc.See Network Guide.

You can use a Web browser tomake network settings. See Net-work Guide.

You can also use a Web browser toregister and manage items such asuser codes, fax numbers, and e-mail addresses in the AddressBook. See the Web browser's Help.

Note

{_ Monitoring and management us-ing a Web browser are only avail-able when the expansion board isinstalled.

V


TABLE OF CONTENTSManuals for This Machine ...................................................................................... iWhat You Can Do with This Machine .................................................................. iii

Copier, Facsimile, Printer, and Scanner Functions ................................................... iiiPapedess Fax Transmission ..................................................................................... iiiFax Transmission and Reception through the Internet ............................................. ivUsing the Scanner in a Network Environment .......................................................... ivAdministrating the Machine (Security Functions) ....................................................... vMonitoring the Machine Using a Computer ................................................................ v

Copyrights and Trademarks ................................................................................. 1Trademarks ................................................................................................................ 1information about Installed Software .......................................................................... 2

How to Read This Manual ..................................................................................... 8ENERGY STAR Program ....................................................................................... 9

I. Getting Started

Guide to Components ......................................................................................... 11Other Items ........................................................................................................... 13Control Panel ........................................................................................................ 14

Display ..................................................................................................................... 16

2. Combined Function Operations

Changing Modes .................................................................................................. 19Multi-Access ......................................................................................................... 21

3. User Tools (System Settings)User Tools Menu (System Settings) ................................................................... 23Accessing User Tools (System Settings) .......................................................... 26

Changing Default Settings ....................................................................................... 26Quitting User Tools .................................................................................................. 27

Settings You Can Change with User Tools ....................................................... 28General Features ..................................................................................................... 28Tray Paper Settings ................................................................................................. 29Timer Settings .......................................................................................................... 31Key Operator Tools .................................................................................................. 33

User Code (For machines with copier function only) ....................................... 38Registering a New User Code .................................................................................. 38Changing a User Code ............................................................................................. 39Deleting a User Code ............................................................................................... 39Displaying the Counter for Each User Code ............................................................ 40Printing the Counter for Each User Code ................................................................. 41Clearing the Counter ................................................................................................ 41

Address Book ....................................................................................................... 42Registering Destination Information ......................................................................... 43Registering Sender Information ............................................................................... 44

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User Code (MFP) .................................................................................................. 45Registering a New User Code .................................................................................. 45Changing a User Code ............................................................................................. 46Deleting a User Code ............................................................................................... 48Displaying the Counter for Each User Code ............................................................ 49Printing the Counter for Each User Code ................................................................. 49Clearing the Counter ................................................................................................ 50

Fax Destination .................................................................................................... 52Registering a Fax Destination .................................................................................. 52Changing a Registered Fax Destination .................................................................. 54Deleting a Registered Fax Destination ..................................................................... 55

E-mail Destination ................................................................................................ 57Registering an E-mail Destination ............................................................................ 57Changing a Registered E-mail Destination .............................................................. 59Deleting a Registered E-mail Destination ................................................................ 60

Registering Destinations to a Group ................................................................. 62Registering a New Group ......................................................................................... 62Registering a Destination to a Group ....................................................................... 63Removing a Destination from a Group ..................................................................... 64Displaying the Destinations Registered in Groups ................................................... 65Changing a Group Name ......................................................................................... 67Deleting a Group ...................................................................................................... 68

Using the Search Function to Select a Destination .......................................... 70

4. Troubleshooting

If Your Machine Does Not Operate As You Want .............................................. 73o_ Clearing Misfeeds ........................................................................................... 75Changing the Paper Size ..................................................................................... 77

Changing tile Paper Size of the Paper Tray (Tray 1) ............................................... 77Changing the Paper Size in the Paper Tray Unit (Tray 2) ........................................ 78Selecting the Paper Size with User Tools ................................................................ 80

5. Other FunctionsOther Functions ................................................................................................... 81

Displaying the Total Counter .................................................................................... 8!Changing the Language ........................................................................................... 81

6. Entering Text

Entering Text ........................................................................................................ 83Available Characters ................................................................................................ 83Keys ......................................................................................................................... 83How to Enter Text .................................................................................................... 83

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7.Security

Security ................................................................................................................. 85Primary Security Functions ...................................................................................... 85Extended Security Function ..................................................................................... 85

Operating Environment and Notes ..................................................................... 87Operating Environment ............................................................................................ 87For Administrator ...................................................................................................... 87For User ................................................................................................................... 87

8.Specifications

Main Unit ............................................................................................................... 89Auto Document Feeder (ADF) ................................................................................. 92

Other Item ............................................................................................................. 93Paper Tray Unit (Tray 2) .......................................................................................... 93

Copy Paper ........................................................................................................... 94Recommended Paper Sizes and Types ................................................................... 94Unusable Paper ....................................................................................................... 95Paper Storage .......................................................................................................... 96

INDEX ......................................................................................................... 97

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Copyrights and Trademarks

TrademarksMicrosoft -'_,Windows _>and Windows NT > are registered trademarks of Mi-crosoft Corporation in the United States and/or other countries.

PostScript _' and Acrobat _are a registered trademark of Adobe Systems Incorpo-rated.

Bluetooth TM is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)and is used by RICOH Company Limited under license.

Copyright 2001 Bluetooth SIG, Inc.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

Other product names used herein are for identification purposes only and mightbe trademarks of their respective companies. We disclaim any and all rights tothose marks.

The proper names of the Windows operating systems are as follows:

The product name of Windows _ 95 is Microsoft c_Windows '_95

The product name of Windows -_"98 is Microsoft _; Windows _'_98

The product name of Windows Me is Microsoft -_"Windows _'_ MillenniumEdition (Windows Me)

The product names of Windows '_2000 are as follows:Microsoft _ Windows '_2000 ProfessionalMicrosoft _Windows '_2000 ServerMicrosoft _ Windows '_2000 Advanced Server

The product names of Windows _ XP are as follows:Microsoft _ Windows '_XP Home EditionMicrosoft _ Windows '_XP Professional

The product names of Windows Server I 1 2003 are as follows:Microsoft _'_Windows Server TM 2003 Standard EditionMicrosoft :_9Windows Server TM 2003 Enterprise EditionMicrosoft _'_Windows Server TM 2003 Web Edition

The product names of Windows NT '_4.0 are as follows:Microsoft :'9Windows NT _ Workstation 4.0Microsoft _'_Windows NT _ Server 4.0


Informationabout InstalledSoftware

expat

The software including controller, etc. (hereinafter "software") installed onthis product uses the expat Version 1.95.2 (hereinafter "expat') under the con-ditions mentioned below.

The product manufacturer provides warranty and support to the software ofthe product including the expat, and the product manufacturer makes the ini-tial developer and copyright holder of the expat, free from these obligations.

Information relating to the expat is available at:http://expat.sourceforge.net /

Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and ClarkCooper.

Permission is hereby granted, free of charge, to any person obtaining a copy ofthis software and associated documentation files (the "Software"), to deal in theSoftware without restriction, including without limitation the rights to use,copy, modify, merge, publish, distribute, sublicense, and/or sell copies of theSoftware, and to permit persons to whom the Software is furnished to do so, sub-ject to the following conditions:The above copyright notice and this permission notice shall be included in allcopies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANYKIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THEWARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULARPURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTIONWITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-WARE.

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NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is notin the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSDsource code. For exact copyright notice applicable for each of the files/binaries,the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Copyright 1999, 2000 The NetBSD Foundation, Inc.

All rights reserved.

Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:

(D Redistributions of source code must retain the above copyright notice, this listof conditions and the following disclaimer.

@ Redistributions in binary form must reproduce the above copyright notice,this list of conditions and the following disclaimer in the documentationand/or other materials provided with the distribution.

All advertising materials mentioning features or use of this software mustdisplay the following acknowledgment:This product includes software developed by The NetBSD Foundation, Inc.and its contributors.

@ Neither the name of The NetBSD Foundation nor the names of its contribu-tors may be used to endorse or promote products derived from this softwarewithout specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. ANDCONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORSBE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OFUSE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVERCAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.


2. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the softwarethat we have mentioned in this document:

This product includes software developed by the University of California,Berkeley and its contributors.

This product includes software developed by Jonathan R. Stone for the NetB-SD Project.

This product includes software developed by the NetBSD Foundation, Inc.and its contributors.

This product includes software developed by Manuel Bouyer.

This product includes software developed by Charles Hannum.

This product includes software developed by Charles M. Hannum.

This product includes software developed by Christopher G. Demetriou.

This product includes software developed by TooLs GmbH.

This product includes software developed by Terrence R. Lambert.

This product includes software developed by Adam Glass and Charles Han-num.

This product includes software developed by Theo de Raadt.

This product includes software developed by Jonathan Stone and Jason R.Thorpe for the NetBSD Project.

This product includes software developed by the University of California,Lawrence Berkeley Laboratory and its contributors.

This product includes software developed by Christos Zoulas.

This product includes software developed by Christopher G. Demetriou forthe NetBSD Project.

This product includes software developed by Paul Kranenburg.

This product includes software developed by Adam Glass.

This product includes software developed by Jonathan Stone.

This product includes software developed by Jonathan Stone for the NetBSDProject.

This product includes software developed by Winning Strategies, Inc.

This product includes software developed by Frank van der Linden for theNetBSD Project.

This product includes software developed for the NetBSD Project by Frankvan der Linden.

This product includes software developed for the NetBSD Project by Jason R.Thorpe.

The software was developed by the University of California, Berkeley.

This product includes software developed by Chris Provenzano, the Univer-sity of California, Berkeley, and contributors.


Sablotron

Sablotron (Version 0.82) Copyright (c) 2000 Ginger Alliance Ltd. All Rights Re-serve

a) The application software installed on this product includes the Sablotron soft-ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made bythe product manufacturer. The original code of the Sablotron 0.82 is provided byGinger Alliance Ltd., the initial developer, and the modified code of the Sa-blotron 0.82 has been derived from such original code provided by Ginger Alli-ance Ltd.

b) The product manufacturer provides warranty and support to the applicationsoftware of this product including the Sablotron 0.82 as modified, and the prod-uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sa-blotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under theterms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap-plication software of this product constitutes the "Larger Work" as defined inMPL 1.1. The application software of this product except for the Sablotron 0.82as modified is licensed by the product manufacturer under separate agree-ment(s).d) The source code of the modified code of the Sablotron 0.82 is available at: ht-tp: / / support-download.com / services / device / sablot / noticeO82.html.

e) The source code of the Sablotron software is available at: http://www.ginger-all.com.

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-l.l.html.

JPEG LIBRARY

The software installed on this product is based in part on the work of the In-dependent JPEG Group.


SASL

CMU libsaslTim Martin

Rob Earhart

Rob Siemborski

Copyright (c) 2001 Carnegie Mellon University. All rights reserved.Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:

Q Redistributions of source code must retain the above copyright notice, this listof conditions and the following disclaimer.

@

Redistributions in binary form must reproduce the above copyright notice,this list of conditions and the following disclaimer in the documentationand/or other materials provided with the distribution.

The name "Carnegie Mellon University" must not be used to endorse or pro-mote products derived from this software without prior written permission.For permission or any other legal details, please contact:

Office of Technology TransferCarnegie Mellon University5000 Forbes Avenue

Pittsburgh, PA 15213-3890(412) 268-4387, fax: (412) [email protected]

,_3 Redistributions of any form whatsoever must retain the following acknowl-edgment:"This product includes software developed by Computing Services at Carn-egie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITHREGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIESOF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIEMELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTINGFROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OFCONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUTOF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THISSOFTWARE.


MD4

Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved.

License to copy and use this software is granted provided that it is identified asthe "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all materialmentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that suchworks are identified as "derived from the RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-chantability of this software or the suitability of this software for any particularpurpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentationand/or software.

MD5

Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.

License to copy and use this software is granted provided that it is identified asthe "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all materialmentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that suchworks are identified as "derived from the RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-chantability of this software or the suitability of this software for any particularpurpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentationand/or software.


How to Read This Manual

Symbols

The following set of symbols is used in this manual.

dx WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are de-scribed in the Safety Information section.

dx CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are described in the SafetyInformation section.

* The statements above are notes for your safety.

OlmportantIf this instruction is not followed, paper might be misled, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis syTnbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor-mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

,_DReference

This symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys built into the machine's control panel.


ENERGY STAR Program

MOO6.eps

ENERGY STAR _

As an ENERGY STAR Partner, we have determinedthat this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system fordeveloping and introducing energy-efficient office equipment to deal with environmental is-sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shallplace the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated _ith office equip-ment by means of energy-saving features such as Low-po_ er mode.

Low Power modeThis product automatically lowers its power consumption i minute after fin-ishing the last copy or print job. Fax reception and printing is still possible inLow Power mode, but to make copies, you have to press the operation switchfirst.For details about how to change the interval between last job and Low Powermode, see p.31 "Energy Saver Timer".

Off mode (Copier only)To conserve energy, this product automatically turns off i minute after finish-ing the last copy or print job. In this manual, the Off mode is called the AutoOff mode.For details about how to change the interval between last job and Auto Offmode, see p.31 "Auto Off Timer".

Sleep mode (Fax, printer, or scanner installed)If there is a fax, printer, or scanner unit installed, this product automaticallylowers its power consumption even further 1 minute after finishing the lastcopy or print job. Fax reception and printing is still possible in Sleep mode,but to make copies, you have to press the operation switch first.For details about how to change the interval between last job and Sleep mode,see p.31 "Auto Off Timer".

_:_ Note

If you want to operate this product while it is in either of these modes, doone of the following:

Turn on the operation switch.

Place originals in the Auto Document Feeder (ADF). Lift the ADF.


Duplex PriorityTo conserve paper, the Duplex function (1-Sided -9 2-Sided) can be selectedpreferentially when you turn on the operation switch or the main powerswitch, press the [Clear Modes] key, or the machine resets itself automatically.To change Duplex Priority mode, see Copy R_rence.

Specifications

Copier only Fax, printer, or scanner in-stalled

Low Power Power con- 50 Wh 60 Whmode sumption

Default inter- 1 minute 1 minuteval

R_'covery time Less than 10 seconds Less than 10 seconds

Sleep mode Power con- Less than 10 Whsumption

Default inter- 1 minut_va]

R_covery time Less than 10 seconds

Off mode Power con-sumption

Default inter-va]

R_covery time

Duplex Priority

less than 2 Wh

1 minute

Less than 10 seconds

1 Sided-_ 1 Sided

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycledpaper which is environmentally friendly. Please contact your sales representa-tive for recommended paper.


Guide to Components

ABUIOIS.eps

1. Auto Document Feeder

Feeds in originals automatically.

2. Exposure glassPlace originals face down here.

3. Internal trayCopied, printed paper, or fax messagesare delivered here.

4. Ventilation holes

Prevent overheating. Do not obstructthese by placing objects near them orleaning things against them. If the ma-chine overheats, a fault might occur.

5. Main power switchIf the machine does not operate afterturning on the operation switch, checkthe main power switch is turned on. If itis of/turn it on.

6. Main power indicatorLights when the main power switch isturned on, and goes off when the switchis turned off.

7. On indicatorLights when the operation switch isturned on, and goes off when the switchis turned off.


GettingStarted

8. Operation switchPress to turn the power on (the On indi-cator lights). To turn the power off, pressagain (the On indicator goes off).9. Control panelSee p. 14 "Control Panel".

10. Front cover

Open to access the inside of the machine.

11. Paper tray (Tray 1)Load paper here.

12. Paper tray unit (Tray 2)See p.13 "Other Items".

13. Internal tray guideOpen out to support large paper andraise the end fence.

ABU047S.eps

1. Bypass trayUse to copy onto OHP transparencies,adhesive labels, translucent paper, enve-lopes, and custom size paper.

2. Right cover()pen this to remove jammed paper fedfrom the paper tray.

3. Lower right coverOpen this to remove jammed paper fromthe paper tray unit.

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Other Items

OtherItems

External

ABUI21S.eps

[]

I HI

ABb121S

1. Paper tray unit (Tray 2)Holds 500 sheets.

Internal

O Fax unitAllows you to use the facsimile function.

@ Printer/Scanner unitAllows you to use the printer and scanner functions.

Parallel port IEEE 1284 interface boardAllows you to connect an IEEE 1284 cable.

IEEE 1394 interface boardAllows you to connect an IEEE 1394 cable.

@ IEEE 802.11b wireless LAN boardAllows you to install a wireless LAN interface.

Bluetooth Interface BoardAllows you to expand the interface.

PostScript3 moduleAllows you to use PostScript3.

Note

You cannot install two or more of the options below: Parallel port IEEE1284 interface board, IEEE 1394 interface board, IEEE 802.11b wirelessLAN board, Bluetooth unit. 13


GettingStarted

Control Panel

This illustration shows the control panel of the machine with fax, printer, andscanner installed.

ABUI02S. eps1 2 3 4 5 67 8 9 10 1112 13 14 15

@@

16 17 18 19 20 21 22 23 24 25 26A_UI02S

1. Fax function keys

ReferenceFacsimih" R_fen, nce and Facsimile R(_'rence

2. [Facsimile] keyPress to activate the facsimile function.

3. Scanner/Fax function keys

,JD Reference

S_anm, r R_'renc6 Facsimile R_r-en_ e , and FacsimileR_rence

4. [Scanner] keyPress to activate the scanner function.

5. [Copy] keyPress to activate the copy function.

6. [Printer] keyPress to activate the printer function.

7. Indicators

Display errors and machine status.: Error indicator. See Network Guide

and see p.75 "g4r Clearing Misfeeds'.I=*1:Load Paper indicator. See Copy R_'r-

i_.t.l:Add Toner indicator. See Copy Refi'r-_17C('.

8. DisplayDisplays operation status and messages.

9. Selection keysCorrespond to items on the display. Pressto select the corresponding item.

10. Scroll keysPress to select an item.

[A ]: scroll upward[ ]: scroll downward[ _]: scroll right[ _]: scroll left

11. [User Tools/Counter] key User Tools

Press to change default or conditionsaccording to requirement. See p.26"Accessing User Tools (System Set-tings)".

CounterPress to check or print the counter val-ue. See p.81 "Other Functions".

12. [Clear Modes] keyPress to clear the current settings.

13. [Clear/St0p] key Clear:

Clears an entered numeric value.

Stop:Stops a job in progress, such as scan-ning, faxing, or printing.


ControlPanel

14. Main power indicator and Onindicator

The main power indicator lights whenthe main power switch is turned on. TheOn indicator lights when the operationswitch is on.

_j_lmportantDo not turn off the main powerswitch while the On indicator is litor blinking. Doing so may damagethe memory.

15, Operation switchPress to turn the power on. The On indi-cator lights. To turn tt_e power of L pressagain.

16. Quick Dial keysPress to select the registered destinationat a single touch, or to enter letters andsymbols.

17. [On Line] key

Reference

Printer R@,rence 1

18. Data In indicator

,,O Reference

Printer R@'rence i

19. Copier function keysReference

Copy R@'rence

20. [Lighter] and [Darker] keysPress to change the image density setting.Select the image density in five incre-ments, lighter to darker.

21. [Original Type] keyPress to select the original type registeredin [OriginalType 1 (Text)] or [OriginalType 2(Photo)]. When the original type is select-ed, the corresponding indicator lights.

22. [Cancel] keyPress to cancel an operation or return tothe previous display.

23. [OK] keyPress to set a selected item or an enterednumeric value.

24. Number keysPress to enter numeric values.

25. [#] keyPress to set a selected item or an enterednumeric value.

26. [Start] keyPress to start copying, printing, scanningor sending.


GettingStarted

DisplayThe display panel shows machine status, error messages, and function menus.

Olmportant[3 A force or impact of more than 30 N (about 3 kgf) will damage the display.The copy display is set as the default screen when the machine is turned on.

***ZENOOI .tif***

R/E

When you select or specify an item on the display, it is highlighted likemE_ll.

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

ABUI03S,eps

1. Selection keysCorrespond to items at the bottom line onthe display.Example:

When the instruction "l:ress [Dest.]"appears in this manual, press the leftselection key.

When the instruction "press [User-Code]" appears in this manual, pressthe center selection key.

When the instruction "press [Reg.No.]" appears in this manual, press theright selection key.

2 3 ABUI03S

2. [Cancel] keyPress to cancel an operation or return tothe previous display.

3. [OK] keyPress to set a selected item or an enterednumeric value.

4, Scroll keysPress to move the cursor in each direc-tion, step by step.When the [A], [_'], [ _1], or [1,] key ap-pears in this manual, press the scroll keyof the same direction.


Control Panel

Common key operations

The following keys are common to all screens:

*:* Key list

[Cancel] Delet_,s a selected function or entered w/lues, and then the previousdisplay returns.

[Exit] The previous display returns.[Stop] Stops a job in progress.[Yes] Acknowledges a selected function or an entered values.[Stop] Cancels a selected function or entered values, and then the previous

display returns.


GettingStarted


Changing Modes

/) NoteYou cannot switch modes in any of the following situations:

When scanning a fax message for transmission

During immediate transmission

When accessing User Tools

During On hook dialing for fax transmission

While scanning an original

The copying screen is displayed as default when the power is turned on. Youcan change this default setting. See p.28 "Function Priority".

ABU104S .epsFacsimile

_ik_.T_.. i'_ 1

{i_nah specify dest.]Ttl_J[ _/@ l Tone _ _,IodeI

Scanner

et ori_inM, specify dest. ITt I.OJ

Copier

R/E

Printer


CombinedFunctionOperations

i_:System Reset

The machine returns automatically to its initial condition when the job is fin-ished, after a certain period of time has elapsed. This function is called "SystemReset".

Note

You can change the System Reset time. See p.31 "System Auto Reset Timer".

2ODownloaded from www.Manualslib.com manuals search engine

Multi-Access

Multi-Access

You can carry out another job using a different function while the current job isbeing performed. Performing multiple functions simultaneously like this iscalled "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is beingused. For example:

You can make copies while receiving fax data.

While printing, you can make operations for copying.

Note

See p.28 "Print Priority" for setting function priority. As default, [Displaymode] is set to first priority.

-_.':Function compatibility

The chart shows function compatibility when print priority is set to "Interleave".See p.28 "Print Priority".

Function you want to se-lect

Copy Facsimile Printer Scanner

Transmission Print

0 O*

Recep-tion

o

Function in progress

Using thecontrolpanel x _ _ 0 _ 0 0 0 0 _

Copying "1 0 0 0 0 0 "1 "1

Transmission Operation x x O O O O O

Scanning An x O O O O O x Original for Mem-ory Transtnission

MemoryTrans- 0 0 0 0 x x 0 0 0 0 0a, , ._ mission

,_ Immediate x x x x O O O x _ Transmission


CombinedFunctionOperations

Function you want to se-lect

Copy Facsimile

Transmission

0 0 _ _

0 0 0 0 x x0 0 0 0 0 0

*2 *2

0 0 0 0 0 00 0 0 0 0 0

0 0

Printer Scanner

Recep- Printtion

= a Lo 7

Function in progress

._.,_ ._ M_,mory R_ception x O O O O OPrinting Re- O x O O O O

_ ceived Data *2

Reo.!ive Data 0 0 _ _ 0 0

._ ._ Printing 0 0 0 _ 0 0

Using the control O O O O x panel

2

_ Scanning _ _ _ _*I O _ O O O O x

0...means that these functions can be used together.

_...means that you can interrupt the current job with Function keys to proceedto a subsequent job.A...means that another job will automatically start after the currentished.

ob is fin-

ob is fin-x...means that you must manually start another job after the currentished (i.e., these functions cannot be used together).*l You can scan a document once the preceding job documents are all scanned.*'2 During parallel reception, any subsequent job is suspended until reception is com-

pteted.


User Tools Menu (System Settings)Reference

For details about Interface Settings and File Transfer, see "User Tools Menu(System Settings)", Network Guide.For details about parallel interface, see "System Settings (Parallel Connec-tion)', Printer R_fl_'rence 2.

o:*General Features (See p.28 "General Features".)Default (MFP)

Panel Tone

Copy Count Display

Function Priority Copier

Print Priority Display mode

Display Contrast

Key Repeat

Measurement Unit

Default (Copier only)On

Up

C_tcr

07z

Metric version: mm

Inch version: i_lch

o:oTray Paper Settings (See p.29 "Tray Paper

Tray Paper Size:Tray 1

Tray Paper Size:Tray 2

Paper Type:

Bypass tray

Paper Type:Tray 1

Paper Type:Tray 2

Settings".)Default (MFP) Default (Copier only)Metric version: A4E_

Inch version: 8If2" x 11 "E_Metric version: A4E_

Inch version: 8i/2" x 11 "E_

Thick Paper

No Display (PIgzin Pgz-,er)/APS On/Dut,lexOn

No Display (PIgzin Pgz-,er)MPS On/Dut,lexOn

Ppr Tray Priority: Copier Tray 1

Ppr Tray Priority: Print_,r Tray 1

Ppr Tray Priority: Fax Tray 1


User Tools (System Settings)

:o Timer Settings (See p.31 "Timer Settings".)Default (MFP) Default (Copier only)

Auto Off Timer 1 rain.

Energy Saver Timer 1 rain.

System Auto Reset Timer 60 sec.

Copier Auto Reset Timer 60 sec.

Facsimile Auto Reset Timer 30 sec.

Scanner Auto Reset Timer 60 sec.

Set Date

Set Time

o.*oInterface Settings

For details about network settings, see N_,twork Guid_'.

For details about parallel interface, see Printer R@'rence 2.

*.File TransferSee Network Guid_'.

.*oKey Operator Tools (See p.33 "Key Operator Tools".)

User Code Management

Key Counter Management

Key Operator Code

Extended Security

Display/Print Counter

Counter per User Code

Address Book Management

Prgrm./Change/DeleteGroup

Copier

Facsimile

Scan['ler

Printer

Display

Print

Clear

Program/Change

Delete

Program/Change

Delete

Default Default(MFP) (Copier only)

off qt_off

Auto Program

All 0_ o#qt_

qff

CopierCountc,r

All l.Iser Codes --

All User Codes --


User Tools Menu (System Settings)

Default Default

(MFP) (Copier only)Program/Change User Code

Address Book:Print List

Program

Change

Delete

D_,stination List

Group Destination List

Quick Dial Label

AOF (Always On) On


UserTools(SystemSettings)

Accessing User Tools (System Settings)This section is for key operators incharge of this machine.

User Tools allow you to change or setdefaults.

Note

Operations for system settings dif-fer from normal operations. Al-ways quit User Tools when youhave finished. See p.27 "QuitiingUser Tools".

Any changes you make with UserTools remain in effect even if the

main power switch or operationswitch is turned off, or the [ClearModes] key is pressed.

ml i/

ChangingDefaultSettings

_:_ Note

If a key operator code is alreadyset, the key operator code entrydisplay appears. Enter the key op-erator code, and then press the[OK] key. See p.33 "Key OperatorCode".

D Press the [User Tools/Counter] key.ABU105 S .eps

Q Select [System Settings] using [A]or [v], and then press the [OK]key.*** ZEN002. tif ***

l&"lUserTools 113 _I

ISystem SettingsCopier Features

Tray Paper SettingsTimer Settings

Q Select the menu using [ ] or [ ],and then press the [OK] key.***ZEN003. tif***

t&"lSystem Settings 1/2 [o---R-I]

Reference

p.23 "User Tools Menu (SystemSettings)".

D Select the item using [A] or [ ],and then press the [OK] key.***ZEN004. tif***

1/3Copy Count Di sp t ayFunct or, Pr or ty

Q Change settings by following in-structions on the display, andthen press the [OK] key.

Note

To discontinue the operationand return to the initial display,press the [User Tools/Counter]key.


QuittingUserTools

E! Press the [User Tools/Counter] key.ABU105 S .eps

AccessingUserTools(SystemSettings)



Settings You Can Change with User Tools

O Reference

To access User Tools, see p.26 "Accessing User Tools (System Settings)".

GeneralFeatures

o:. Panel ToneThe beeper (key tone) sounds when a key is pressed.

Note

Default: On

*:* Copy Count DisplayThe copy counter can be set to show the number of copies made (count up),or the number of copies yet to be made (count down).

Note

0 Default: LIp (count up)

o: Function PriorityYou can specify the mode to be displayed immediately after the operationswitch is turned on, or when System Reset mode is turned on.

Note

Default: Copier

o:. Print PrioritySet the print priority for each mode.

,JD Reference

p.21 "Multi-Access"

Note

Default: Display mode

When [Interleave] is selected, the current print job will be interrupted aftera maximum of five sheets.

o:*Display ContrastYou can adjust the brightness of the display.

.:. Key RepeatYou can select whether or not to use the key repeat function.

_:_ NoteDefault: On


SettingsYouCanChangewithUserTools

4 Measurement UnitYou can switch the measurement between "mm" and "inch".

NoteDefault: Metric version: mm

Inch version: inch

Tray PaperSettings

4 Tray Paper Size:Tray 1-2Select the size of the paper loaded in the paper tray.

The paper sizes you can set for Tray i are as follows:A4ET, B5 JISET, A5 D, 81/2" x 11"E5 _, 51/2" x 81/2" E_, 16KE7

The paper sizes you can set for Tray 2 are as follows:A4E7,81/2" x 14"E7, 81/2" x 13"E7, 81/4" x 14"E7, 81/4" x 13"E7, 81/2" x11"127

_tlmportantIf the specified paper size differs from the actual size of the paper loadedin the paper tray, a misfeed might occur because the correct paper size wasnot detected.

Note

Default:

Tray 1 Metric version: A4E7

Inch version: 81/2" x 11"E7

Tray 2 Metric version: A4E7

Inch version: 81/2" x 11"E7

Reference

p.77 "Changing the Paper Size"

4 Paper Type:Bypass traySet the display so you can see what type of paper is loaded in the bypass tray.

The paper types you can set for the bypass tray are as follows:

recycled paper, special paper, color paper, letterhead, preprinted paper,prepunched paper, label paper, bond paper, thick paper, OHP, card-stock

Note

Default: Thick Paper

Paper types you can set in the bypass tray for machines with the copierfunction only are plain paper, thick paper and OHP.



:o Paper Type:Tray 1- 2Set the display so you can see what type of paper is loaded in each paper tray.The print function uses this information to automatically select the papertray.

The paper types you can set are as follows:

recycled paper, special paper, color paper, letterhead, preprinted paper,prepunched paper, bond paper, cardstock

_;_ NoteDefault:

Paper Type: No Display (Plain P_Tper) APS: On

Duplex: On

To enable the Auto Tray Switching function, make sure [On] is selected inAPS. See "Auto Tray Switching", Copy R(_rence.

o:o Paper Tray Priority: Copier (copier)You can specify the tray to supply paper for output.

;_ Note

Default: Tray 1

: Paper Tray Priority: Facsimile (facsimile)You can specify the tray to supply paper for output.

Note

Default: Tray 1

o:Paper Tray Priority: Printer (printer)You can specify the tray to supply paper for output.

_;_ Note

Default: Tray 1



Timer Settings

o:o Auto Off Timer

After a specified period has passed, following job completion, the machineautomatically turns off, in order to conserve energy. This function is called"Auto Off".The machine status after the Auto Off operation is referred to as "Off mode",or "Sleep mode". For the Auto Off Timer, specify the time to elapse beforeAuto Off.

Note[3 Default: 1 rain.

[3 The time can be set from 1 to 240 minutes using the number keys.[3 From "Off mode" or "Sleep mode", the machine is ready to use within 10

seconds.

[3 Auto Off may not work when error messages appear.

: Energy Saver TimerThe machine automatically enters Low Power mode automatically after a jobis finished, and the selected time elapsed.

Note[3 Default: 1 rain.

[3 The time can be set from 1 to 240 minutes using the number keys.[3 Energy Saver may not work when error messages appear.[3 The machine automatically prints any fax or printer data received while in

Energy Saver mode.

o:System Auto Reset TimerThe System Reset setting automatically switches the screen to that of the func-tion set in Function Priority when no operations are in progress, or when aninterrupted job is cleared. This setting determines the system reset interval.See p.28 "Function Priority".

Note

[3 Default: On, 60 sec.[3 The time can be set from 10 to 999 seconds in 1 second increments using

the number keys.



o;o Copier Auto Reset TimerSpecify the time to elapse before copier mode resets.

Note

{_ If [Off] is selected, the machine does not automatically switch to the usercode entry screen.

Default: On, 60 sec.

The time can be set from 10 to 999 seconds using the number keys.

: Facsimile Auto Reset Timer (facsimile)Specify the time to elapse before the facsimile mode resets.

Note{_ Default: 30 sec.


:. Scanner Auto Reset Timer (scanner)Specifies the time to elapse before the scanner mode resets.

Note

{_ If [Off] is selected, the machine will not automatically switch to the usercode entry screen.

Default: On, 60 sec.


o:Set DateSet the date on the machine's internal clock using the number keys.

*:* Set TimeSet the time on the machine's internal clock using the number keys.

_:_ Note

Enter the time using the number keys.

{_ When the summer time function is set, you cannot make the time setting ifthe current time falls inside the transition time zone. Set the time again lat-er, or contact your service representative.



KeyOperatorToolsThe key operator must set the following items (for settings or more information,contact the key operator):We recommend that the key operator program a key operator code when mak-ing settings. See p.33 "Key Operator Code".

o:* User Code ManagementAllows you to control who uses the machine by setting codes for users.User codes must be registered for user code management. See p.45 "UserCode (MFP)', or p.38 "User Code (For machines with copier function only)"according to your machine type.

Note

Default: Copier/Off, Facsimile/Off, Scanner/Off Pri,*ter/Auto Program{_ Use [Auto Program] to keep a print log for each user code entered from the

driver.

o:*Key Counter ManagementUse the key counter to specify whether or not users are restricted.

Note

Default: Copier/Off, Facsimile/Off S, anner/Off Pri,*ter/Off{_ [Key Counter Management] will only be displayed when the key counter is

set.

o*.*Key Operator CodeSpecify whether or not to use passwords (max. eight digits) to control KeyOperator Tools settings for key operator code.

Note

{_ Default: OffIf you select [On], enter the key operator code (max. eight digits) using thenumber keys, and then select [On: Partial] or [On: All] to set the access limit. If you selected [On: Partial]

A key operator code is only required for the Timer Settings, Key Oper-ator Tools for System Settings, and Key Operator Tools for Fax Features.[Menu Protect] can be set for [Maintenance] in Printer Features. If you set[Menu Protect], you can set the key operator code for some Printer Fea-tures. See "Printer Features Parameters", Printer Rg_'rence 2.

If you selected [On: All]A key operator code is required to access all items in System Settings,Copier Features, Fax Features, Printer Features, and Scanner Features.

If you select [On: All], you must enter a key operator code to access the KeyOperator Code display.



o:* Extended SecuritySpecify whether or not to use the security function.

/_ NoteDefault : Off

You have to set a 6-digit key operator code to enable Extended Security.See p.33 "Key Operator Code".

Reference

For details about security, see p.85 "Security".

: Display/Print CounterAllows you to view and print the number of prints.

Display/Print CounterDisplays the number of prints for each function (Total, Copier, Facsimile,Printer and Duplex).

Print Counter ListPrints out a list of the number of prints made under each function.

To print the counter list

Q Press the [User Tools/Counter] key.ABU1053. eps

G Select [System Settings] using [A] or [v], and then press the [OK] key.ZEN002 .tif

ools 1/3 _[3_31System SettingsCop er Features

C# Select [Key Operator Tools] using [J,] or [v], and then press the [OK]key.

ZEN003 .tif

Tray Paper SettingsTimer Sett n_;s



Select [Display/Print Counter] using [_,] or [v], and then press the [OK]key.

***ZEN005 .tif***

I&"lKeyOp. Tools 1/4 #

Key Counter ManagementKey Operator Code

Press [Print].* * *ZEN006 .tif***

Counter: I18

Total 0000102Copier 0000008

Print ] Press the [Start] key.

***ZEN007 .tif***

Press Start key to printcounter list,

[ Cancel

Pressthe [UserTools/Oounter] key.

o:oCounter per User CodeAllows you to view and print the numbers of prints accessed with user codes,and to set those values to 0.

Note

Press [A] and [T] to show all the numbers of prints.The number of prints may differ from the counter value shown in Dis-play/Print Counter.

Print counter per user codePrints the number of prints made under each user code.

Clear counter per user codeSets the number of prints made under each user code to 0.

To print list for each user code, see p.49 "Printing the Counter for EachUser Code" for MFP, or p.41 "Printing the Counter for Each User Code"for machines with copier function only. Print counter for all user codes

Prints the number of prints made under all user codes. Clear counter for all user codes

Sets the number of prints made under all user codes to 0.



o:oAddress Book ManagementYou can add, change, or delete user information in the Address Book, and fac-simile/scanner functions destinations.For details about these operations, see p.45 "User Code (MFP)', p.52 "FaxDestination", and p.57 "E-mail Destination".

[Program/Change]This registers new user information, or registers and changes the items be-low:

User (destination) name Destination

Facsimile number, International TX mode, label insertion, e-mail ad-dress, sender's password, program group

User codeUser code, available functions

Registration number

[Delete]Deletes a user information.

Note

{_ You can register up to 150 users.{_ You can also register and manage data in the Address Book, using Smart-

DeviceMonitor for Admin (printer unit required).You can also register and manage data in the Address Book using a Webbrowser. See the Web browser's Help.

:* Program/Change User Code (For machines with copier function only)You can register, change, and delete user codes. For details about these oper-ations, see p.38 "User Code (For machines with copier function only)".

Note

{_ You can register up to 50 user codes.



o:o Program/Change/Delete GroupYou can register multiple users in a group.This allows you to easily control registered users in each group.For details about operations, see p.62 "Registering Destinations to a Group".

[Program/Change]This registers new groups, or changes the group name or registration num-ber.

[Delete]Deletes a group.

g_ Note

You can register up to 10 groups.

{_ You can also register and manage data in the Address Book, using Smart-DeviceMonitor for Admin (printer unit required).

{_ You can also group users (destinations) using a Web browser. See the Webbrowser's Help.

: Address Book: Print List

You can print the destination list registered in the Address Book. Destination List

Prints the destination list registered in the Address Book.

Group Destination ListPrints the group destination list registered in the Address Book.

Quick Dial LabelTo print the Quick Dial label:(i) Select the item using [A] or Iv], and then press the [OK] key.

Note

When selecting [Destination List] or [Group Destination List], you canprint the list on two-sided pages. Select [Duplex] on the display.

@ Press the [Start] key.The list prints out.

:. AOF (Always On)Specify whether or not to use Auto Off.

NoteDefault: On



User Code (For machines with copierfunction only)Register user codes to restrict copierfunctions to certain users, and checkon their use of copier functions.

Registeringa NewUserCode

E1 Press the [User Tools/Counter] key.ABUI20S .eps

Q Select [System Settings] using [A]or [T], and then press the [OK]key.***ZEN008 .tif***

oo,s I/2System SettingsCop er Features

_J Select [Key Operator Tools] using[a,] or [T], and then press the[OK] key.***ZEN009 .tif***

Tray' Paper SettingsT met Sett ngs

B Select [Program/Change User Code]using [A] or ['], and then pressthe [OK] key.***ZEN010.Lif***

l&'IKe.yOp, Tools 1/____391_ II

Key Counter h_anagement IKey' Operator Code I

Q Select [Program] using [A] or [V],and then press the [OK] key.***ZNN011. tif***

I&'lUser Code 111 :=lmJl_f_

ChangeDelete

B Enter the user code using thenumber keys, and then press the[OK] or [#] key.***ZEN012 .tif***

Program User Code: ololoI_IIEnter code to program.I IThe "Programmed" message ap-pears, and then the "User Code"display returns.

Press the [User Tools/Counter] key.


UserCode(Formachineswithcopierfunctiononly)

Changinga UserCode_;_ Note

C3 Even if you change a user code, thecounter value will not be cleared.

E] Press the [User Tools/Counter] key.

Q Select [System Settings] using [a,]or [v], and then press the [OK]key.

_] Select [Key Operator Tools] using[A] or [v], and then press the[OK] key.

B Select [Program/Change User Code]using [A] or [v], and then pressthe [OK] key.

Q Select [Change] using [A] or [T],and then press the [OK] key.

['_ Enter the registered user code youwant to change using the numberkeys, and then press the [OK] or[#] key.***ZEN013 .tif***

UserCode: _1code to change.

T JNote

When you select the user codefrom the User Code List, press[List]. Select the user code youwant to change using [A] or[v], and then press the [OK]key twice.

B Enter the new user code using thenumber keys, and then press the[OK] or [#] key.***ZENOl4.tif***

Change User Oode:

IEnter new code.l IThe "Programmed" message ap-pears, and then the "User Code"display returns.

Q Press the [User Tools/Counter] key.

Deletinga UserCode_lmportant

This operation also deletes usercodes registered to multiple func-tions. User control via the deleteduser code is no longer possible.


Select [System Settings] using [*,]or ['], and then press the [OK]key.

_] Select [Key Operator Tools] using[a,] or [v], and then press the[OK] key.

B Select [Program/Change User Code]using [A] or ['], and then pressthe [OK] key.

Select [Delete] using [A] or [v],and then press the [OK] key.



r,] Select [Per User Code] or [All UserCodes] using [A] or [v], and then_ress the [OK] key.***ZEN015 .tif***

t&"lDele[e Code 1/'t 1_3_IM m B@II_All User CodesWhen selecting [All User Codes], aconfirmation message appears.Press [Yes], and then proceed tostep Q.

f] Enter the registered user code youwant to delete using the numberkeys, and then press the [OK] or[#] key.***ZEN016 .tif***

per User Code: Ol!_Jcode to delete.I T J

Note

{_ When you select the user codefrom the User Code List, press[List]. Select the user codes youwant to delete using [ I_], andthen press the [OK] key.

A confirmation message aF pears.

Q Press [Yes].The "Deleted." message appears,and then the "User Code" displayreturns.

Q Press the [User Tools/Counter] key.

Displayingthe CounterforEachUserCodeYou can check the counter for eachuser code.

El Press the [User Tools/Counter] key.

Q Select [System Settings] using [A]or [v], and then press the [OK]key.

_k'] Select [Key Operator Tools] using[a,] or [v], and then press the[OK] key.

Ltl Select [Counter per User Code] using[a,] or [v], and then press the[OK] key.

Select [Display] using [A] or [v],and then press the [OK] key.***ZEN017.tif***

I&'lgodes:Counters I11 I_DJPrintClear

The counter for each user code will

be displayed.

r_ Press the [User Tools/Counter] key.


UserCode(Formachineswithcopierfunctiononly)

Printingthe Counterfor EachUserCodeYou can print out the counter for eachuser code.

_] Press the [User Tools/Counter] key.

[] Select [System Settings] using [A]or ['], and then press the [OK]key.

Q Select [Key Operator Tools] using[A] or [v], and then press the[OK] key.

_1 Select [Counter per User Code] using[A] or [v], and then press the[OK] key.

[]Select [Print] using [A] or [v],and then press the [OK] key.

r;] Press the [Start] key.The counter list prints out.


Clearingthe Counter

_1 Press the [User Tools/Counter] key.

[] Select [System Settings] using [A]or [v], and then press the [OK]key,

Q Select [Key Operator Tools] using[A] or [v], and then press the[OK] key.

D Select [Counter per User Code] using[A] or Iv], and then press the[OK] key.

[]

[]

Select [Clear] using [A] or [v],and then press the [OK] key.A confirmation message appears.

Press [Yes].The "Counter has beencleared. " messageappears,andthen the Codes: Counters displayreturns.


4]Downloaded from www.Manualslib.com manuals search engine


Address Book

Registering user information, such asfax numbers and e-mail addresses, inthe Address Book allows you to man-age them together.

OlmportantAddress Book data is stored in

memory. It can be lost if there issome kind of memo1T failure. Themanufacturer shall not be respon-sible for any damage resultingfrom data loss.

Note

You can backup Address Bookdata using [Address ManagementT001] in SmartDeviceMonitor forAdmin. We recommend backingup data when using the AddressBook.

ReferenceFor details about SmartDevice-Monitor for Admin and how to in-stall it, see Printer R_rence 1.

For operating instructions, seeSmartDeviceMonitor for AdminHelp.

You can register and manage the fol-lowing items in the Address Book:

4. To manage registered itemsUser Code

Register user codes to restrictparticular functions to certainusers, and check their use ofeach function.

O Reference

p.45 "User Code (MFP)" Sender's Password

Reference

p.44 "Registering Sender In-formation"

Program GroupUse this to display the group theselected user (destination) be-longs to.You can group registered faxdestinations and e-mail destina-tions to manage them better. Fordetails about operations, seep.62 "Registering Destinationsto a Group".


AddressBook

RegisteringDestinationInformation

o;oItems to register User Name

Reference

p.43 "Registering the desti-nation name"


***ZEN020 .tif***

name.

Fax Settings

Reference

p.43 "When using the faxfunction"

***ZEN049 .tif***

r Fax No.

t ion | Tone ]

E-mail Settings

,,O Reference

p.43 "When using the faxfunction"

F-44 When using the scan-ner function"


***ZEN057 .tif***

E-n_aiI Settings: _I

Enter e-mail address.

abc I-

o:o Registering the destination name User Name

Register the destination name.This is the basic information re-quired for managing destina-tions.

O Reference

p.45 "User Code (MFP)"

:o When using the fax functionFax SettingsRegister fax numbers in the Ad-dress Book. To send a fax, selectthe destination from the Desti-nation List, so you can specifythe fax number. When you setLabel Insertion to [On], the reg-istered destination name, pre-ceded by "To:", is printed at thetop of the page when it is re-ceived at the other end.

,,O Reference

p.52 "Fax Destination"

E-mail SettingsRegister e-mail addresses in theAddress Book. To send an Inter-net Fax document, select thedestination from the Destina-tion List, so you can specify thee-mail address.

,_O Reference

p.57 "E-mail Destination"



o:* When using the scanner function E-marl

Register e-mail addresses in theAddress Book. To send scan

files by e-mail, select the desti-nation from the DestinationList, so you can specify the e-mail address.

,JD Reference

p.57 "E-mail Destination"

RegisteringSenderInformation

4* When using the scanner functionYou can set Register as Sender to[On] for an e-mail address. If youdo this, you can use it as the senderaddress when sending scan files bye-mail.

User NameRegister the user name. This isuseful when selecting the send-er from the Destination List.Also, the user name automati-cally appears in the From fieldof the e-mail.

,_DReference

p.45 "User Code (MFP)"E-mail SettingsRegister the e-mail address. Youcan use it as the sender addresswhen sending scan files by e-mail using the scanner function.Also, the sender address auto-matically appears in the Fromfield of the e-mail.

Reference

p.57 "E-mail Destination"You can prevent misuse ofsender name by setting sender'spassword on the e-mail ad-dress.


UserCode(MFP)

User Code (MFP)Register user codes to restrict the fol-lowing functions to certain users, andcheck their use of each function:

Copier

Facsimile

Scanner

Printer

_Note

The number of copies scanned inusing the scanner function iscounted for each user code. This al-

lows you to check each user's us-age.

To automatically register the print-er driver user code, select [Auto Pro-gram] for the printer in User CodeManagement. To use the user codeset in User Tools, select [On]. Setthe user codes registered in UserTools for the printer driver. Seep.33 "User Code Management".

Reference

For details about setting user codesfor the printer driver, see PrinterReference 1 or the printer driverHelp.

"_lmportantThe functions associated with eachuser code are the same. If youchange or delete user codes, man-agement data and limits associatedwith that code become invalid.

Registeringa NewUserCode_1 Press the [User Tools/Counter] key.

ABUI 05S. eps

_'] Select [System Settings] using [A]or [v], and then press the [OK]key.ZEN002 .tif

l&_IUserTools 113

ISystem SettingsCopier Features_] Select [Key Operator Tools] using

[A] or [v], and then press the[OK] key.ZEN003 .tif

I--"lSystem Settings 1/2

Tray P&per SettingsTimer Settings

'1B Select [Address Book Management]

using [A] or [v], and then pressthe [OK] key.ZENOOS.Lif

t_lKey0p. Tools 1/4 _

Key Counter _ana_ementKey Operator Code



46

Q Select [Program/Change] using [A]or [v], and then press the [OK]key.***ZEN018 .tif***

De ere

r_ Enter the registration number youwant to program using the num-ber keys or the Quick Dial keys,and then press the [OK] key._ _ *ZEN019 .tif***

I Ito ro r ,,/oh n eI

Oulck Dial:001-016>

F] Enter the user (destination) nameusing the number keys and theQuick Dial keys, and then pressthe [OK] key.ZEN020.tif

name.

Reference

For details about entering text,see p.83 Entering Text".

Q Press [UserCode].***ZEN021.tif***

Pro_ram/Chan_e:/

Press OK key after setting]|UserOode|Re_, No.]

B Enter the user code using thenumber keys, and then press the[OK] key.* _*ZEI{022 .tiff**

Us_ Code: code. I_KII

- I IEnte I-userm Select the function using [A] or

[v], and then check the one youwant to set the user code for using[*].* **ZEN023 .tif***

Apply Functn 1/2 #(_[]oLOT_DElta[] Facsimi te[] Prin[er

_Note

Repeat this step when you wantto apply more than one func-tion.

[]] Press the [OK] key twice.

The "Programmed" message ap-pears, and then the "AddressBook" display returns.


Changinga UserCode

[! Press the [User Tools/Counter] key.

_'] Select [System Settings] using [A]or [v], and then press the [OK]key.

B Select [Key Operator Tools] using['] or [v], and then press the[OK] key.

B Select [Address Book Management]using [A] or [v], and then pressthe [OK] key.


UserCode(MFP)

Q Select [Program/Change] using [A]or [T], and then press the [OK]key.

r_Press [Search].ZEN019.tif

_,Pro_ram/ghan_e: _1o. t,opro raWchao eI

1

Note

You can also enter the registra-tion number of the user (desti-nation) using the number keysor the Quick Dial keys. After en-tering the number, press the[OK] key, and then proceed tostep Q.You can also search the regis-tered user code by name, regis-tered number, user code, faxnumber or e-mail address. Seep.70 "Using the Search Functionto Select a Destination".

Select [Display Destination List] us-ing [A] or IT], and then press the[OK] key.***ZEN024 .tif***

Display DestinationList ISearch by Reg strat_on No. I

[_] Select the user (destination)whose code you want to changeusing [A] or [v], and then pressthe [OK] key.***ZEN028 .tif***

[E_Kate___.]James

[[_ Press [UserCode].***ZEN038.tif***

Pro_rara/Chan_e :--- /

Press OK key after settln_:]Best. IUserL:odelRea:. No. I

_] Enter the new user code using thenumber keys, and then press the[OK] key.***ZEN039. tif***P Ir user code.1125456781

1]_ Select the function using [A] or[T], and then check the one youwant to change the user code forusing [_].***ZEN040.tif***

Apply Functn 1/2 _,[]cb-fKI

[] Facsirai te[] Printer

_:_Note

Repeat this step when you wantto apply more than one func-tion.

Press the [OK] key twice.The "Programmed" message ap-pears, and then the "Address

xy TBook &spla) returns.

[[7 Press the [User Tools/Counter] key.

_'] Press the [OK] key.47



48

Deletinga UserCodeD Press the [User Tools/Counter] key.

_1 Select [System Settings] using [_,]or [v ], and then press the [OK] key.

I_J Select [Key Operator Tools] using[J,] or [v], and then press the[OK] key.

B Select [Address Book Management]using [_,] or [=], and then pressthe [OK] key.

H

De ere

Select [Program/Change] using [h,]or [v ], and then press the [OK] key.ZEN018 .tif

111 #!_ I

Note

[3 Select [Delete] if you want to de-lete all user information.

r;]Press [Search].ZEN019.tif

_,Program/Ohange: _]o. to program/change]

l

_:_ Note[3 You can also enter the registra-

tion number of the user (destina-tion) using the number keys orthe Quick Dial keys. After enter-ing the number, press the [OK]key, and then proceed to step [1.

[3 You can also search the regis-tered user code by name, regis-tered number, user code, faxnumber or e-mail address. See

p.70 "Using the Search Functionto Select a Destination".

F]Select [Display Destination List] us-ing [A] or [V],and thenpressthe[OK] key.ggN024.tif

Display Destination List JSearch by Registration No. I

B Select the user (destination) whosecode is to be deleted using [A] or[v], and then press the [OK] key.ZNN028. tif

" IDest. List. 115

im

Q Press the [OK] key.

[I_Press [UserCode].ZNN038.Lif

Program/Chan_e[ ___

Press Og key after settingJOest. IUserOodelReg. No,]

_Note

[3 If you selected [Delete] in step I/l,press [Yes] to delete all user in-formation, and then proceed tostep _.

[[]Press the [Clear/Stop] key, andthen press the [OK] key.ZNN039.tif

r user code.

1125456781

1_ Press the [OK] key.The "Programmed" message ap-pears, and then the "Address

xy /.Book &spla? returns.


UserCode(MFP)

Printing the Counter for EachUser Code

[_ Press the [User Tools/Counter] key.

DisplayingtheCounterforEachUserCodeYou can check the counter made un-der each function's user code.

E1 Press the [User Tools/Counter] key.

_'] Select [System Settings] using [A]or [v], and then press the [OK]key.

B Select [Key Operator Tools] using[h,] or [v], and then press the[OK] key.

_7_ Select [Counter per User Code] using[A] or [=], and then press the[OK] key.

Q Select [Display] using [A] or [v],and then press the [OK] key.** *ZEN04Z .tif***

Counters 1/1PrintC ear

r;] Select the counter you want todisplay using [A] or Iv], andthen press the [OK] key.* * *ZEi_042 .tif***

Printer CounterFa.csimile Print

The counter for each user code willbe displayed.

_1 Press the [User Tools/Counter] key.

You can print out the counter madeunder each user code using [PrintCounter], [Transmission Counter], or[Scanner Counter].

E! Press the [User Tools/Counter] key.

_l Select [System Settings] using [A]or Iv], and then press the [OK]key.

B Select [Key Operator Tools] using[A] or [v], and then press the[OK] key.

B Select [Counter per User Code] using[A] or [v], and then press the[OK] key.

_lSelect [Print] using [A] or Iv],and then press the [OK] key.

To print the counter for all usercodes

A Select [All User Codes] using [A ]or [v], and then press the [OK]key.

***ZBN043. tif***

Per User Cede

B Select the counter using [h,] orIv], and then check the oneyou want to print using [ _'].

***ZEN044.tif***

Select: I11 l-ql OlClCF_I

IF] Transmlsslcn Counte J}i--1 Scanner Ceun{er J

49



5O

Note

[3 Repeat this step when youwant to print more than onecounter.

C Press the [OK] key.D Press the [Start] key.

The counter list prints out.

To print the counter for each usercode

A Select [Per User Code] using [A]or [_'], and then press the [OK]key.

[3 Enter the user code you want toprint the counter for, and thenpress the [OK] key.

_ **ZEN045 .tif***

Pr-int Counter per Code: 1_3 I

nterlcode to print counter I

Note

[_ When you select the usercode from the User CodeList, press [List]. Select theuser code you want to printthe counter for using [ D,.],and then press the [OK] key.

C Select the counter using [A] or[v], and then check the oneyou want to print using [ I*].

ZEN044 .tif

,ect!

Transmission Counter

Scanner Counter ......

Note

[3 Repeat this step when youwant to print more than onecounter.

D Press the [OK] key.

E Press the [Start] key.The counter list prints out.

r_ Press the [User Tools/Counter] key.

Clearingthe Counter


_'l Select [System Settings] using [A]or Iv], and then press the [OK]key.

_'] Select [Key Operator Tools] using[] or ['], and then press the[OK] key.

Select [Counter per User Code] using[A] or Iv], and then press the[OK] key.

Select [Clear] using [A] or Iv],and then press the [OK] key.

To clear the counter for all usecodes

A Select [All UserCodes] using [ ]or [v], and then press the [OK]key.

***ZEN046. tif***

Per User Code

B Select the counter using [a] orIv], and then check the oneyou want to clear using [ _'].

ZENO44._if

[] Transmission Counter ][] Scanner Counter l


UserCode(MFP)

Note

[_ Repeat this step when youwant to clear more than onecounte

Documents

Aficio 3515mf Operating Instructions