Affiliate Council MeetingNovember 5, 2011Orlando, Florida

How to Use this Power Point•This is a modified version of the

presentation given at the November 2011 Affiliate Council meeting

•Feel free to use this at your local or state Affiliate board meetings

•Please reference the note section as additional information has been added for your benefit

Speak Out•State perspectives welcomed! Individual

speaker time will be limited to two minutes.

•Followed by Response to Speak Out NAEYC Governing Board, Staff, and Affiliate

Council Executive Committee• View Speak Out online in the

Affiliate Resource Center

Regional Discussion• AEYC Board Members with Expired Memberships

▫ Affiliate Council decided that each state was responsible for having board members in their state maintain current NAEYC membership.

• Meeting Format: Is Now the Time to Make Changes Based on the National Dialogue?▫ A workgroup was formed to explore potential changes to

the Affiliate Council’s traditional meeting format. Our thanks to Susan Tabor (OK), Sue Connor (RI), Mary Landis (VA), and Lisa Cordle (MI) for volunteering.

Betsy Carlin, ChairMelanie Felton, Chair Elect

Election of New Region Representatives• Congratulations to the following Region

Representatives• Region 1 – Marie Enochty (continuing)• Region 3 – Toni Cacace-Beshears• Region 5 – Lisa Cordle• Region 7 – Mike Abel• Region 9 – Mike Fahey

• Regions 1, 3, 5, 7, and 9• Results shared

Affiliate and Member Relations Report•Direct Deposit•Suggested changes to the Roles &

Functions Business Practice Report•Innovation Grants•Orientation Modules•Membership

Direct Deposit•Affiliates respond with 75% completed

bank account and routing numbers from last year’s campaign

•New dimension; voided checks or deposit slip to ensure accuracy in internal control

•26 Affiliate test completed before conference

Direct Deposit•Post Conference – high priority from our

Finance and IT departments. •Complete work incrementally across the

country.▫The work will include a campaign to receive

voided check and deposit slip info.• Integration with Affiliate login page and

email▫Plan to move payments to EFT as bank

account information is validated for accuracy.

Roles & Functions• June 2011 Meeting

▫Affiliate Council approved the following recommendation: Reorganize the current business practice section of each Roles and Functions report (local and state) based upon association industry standards for a national organization with components similar to NAEYC. Launch Date: December 2011 with Affiliate Council approval in November 2011.

▫Reorganization underway, will include hyperlinks to resources such as the IRS for further understanding and support

▫Little if any change to the format will be required

Innovation Grants• 2011 Innovation Grants Awarded

▫“Diverse Leadership and Leadership Development”

▫Project Summary Available in the Affiliate Resource Center.

Congratulations! Grants Awarded to:▫ Iowa AEYC▫ Kentucky AECE▫ New Mexico AEYC▫ Pennsylvania AEYC▫ South Dakota AEYC

Orientation Modules• New Orientation

Modules to launch November 2011

▫Affiliate Login▫Affiliate Resource

Center▫Business Practices

and Marketing Materials

Membership•A seasoned association executive and

accomplished membership expert Mark Levin, CAE, president of BAI, Inc., Columbia, Maryland, cautions associations not to get caught up in the "membership model mix-up." When membership numbers are down, many organizations are quick to question their membership models and start making changes — mixing things up — without identifying the real problem.

Membership

•“Back to School Campaign”•Annualized Membership Development Plan

▫Development in partnership with Marketing▫A comprehensive roadmap for recruitment

and retention of NAEYC shared membership▫Available to Affiliates in early 2012

•Five National Membership Strategies▫Read the full memorandum online▫Read the Membership Business Model online

Dimensions of Membership

1)Loyalty2)Career Development or Professional

Pathways3)Volunteer Service in Support of the

Mission – the Social Good 4)Leadership

Five National Membership Strategies•Converting Regular Members to

Comprehensive •Referral Program•Faculty Outreach•Co-Branding with Connecticut•Friends of NAEYC

Future Conference Dates and Locations• NAEYC Annual Conference Schedule

▫Atlanta, GA, November 7-10, 2012▫Washington, DC, November 20-23, 2013▫Dallas, TX, November 5-8, 2014▫Orlando, FL, November 18-21, 2015

• NAEYC Institute for Professional Development ▫Indianapolis, IN, June 10-13, 2012▫San Francisco, CA, June 9-12, 2013▫Minneapolis, MN, June 8-11, 2014▫New Orleans, LA, June 7-10, 2015

Thank You• Gwen Simmons, Senior Director

▫Gsimmons@naeyc.org▫800-424-2460 ext. 8856

• Matt Seiler, Manager▫Mseiler@naeyc.org▫Ext. 8821

• Ed Stierli, Program Associate▫Estierli@naeyc.org▫Ext. 8408