Republic of the Philippines

DEPARTMENT OF AGRICULTUREAffice of the SecretaryElliptical Road, Diliman, Quezon City, 1100 Philippines

Tax ldentification Number: 000-845-895

AZfune 2077

MEMORANDUM CIRCULARruo.1 2Series of 2017

SUBIECT: IMPORTATION PROCEDURES FOR IIVE ANIMATS INTO THE PHILIPPII{ES

WHEREAS, the strengthening of our country's importation and veterinary certificationprocedures are critical amidst enhanced world trade liberalization;

WHEREAS, the Philippines is a member of the World Organization for Animal Health orAffice International des Epizooties IOIEJ which has prescribed guidelines on importation andveterinary certification procedures under its Terrestrial Animal Health Code issued inaccordance with the World Trade 0rganization [WTO) Agreement on the Application of Sanitaryand Phylosanitary [SPSJ Measures;

WHER-EAS, the Bureau of Animal Industry - National Veterinary Quarantine ServicesDivision IBAI-NVQSD] is mandated to set up a quarantine inspection system relative tointernational movement of animals together with their documentation and issuance of permitand commodity clearance pursuant to Section 5, Act lt{o. 3639 and Section 26, ExecutiveOrder No. 338, Series of 2001, in order to prevent the entry ofexotic diseases and the spreadof endemic diseases in the country;

NOW THEREFORE, I, EMMANUET F. PIfriOL, Secretary of the Department of Agriculture[DA), in accordance with the powers vested in me by law, do hereby issue this MemorandumCircular governing the importation of live animals into the Philippines for the information,guidance and compliance of all concerned.

SECTION 1. DEFINITION. OF TERMS:

1.1 ACCREDITATION - refers to the privilege granted by the DA to a country or ForeignFarm/Animal Facility to export live animals to the Philippines after proper evaluation,validation, on-site inspection and conduct of import risk analysis based on rules andreguiations, recommendations and standards to determine the soundness of the veterinaryservices, animal health surveillance/monitoring system of the government and the statusand features of Foreign Farm/Animal Facility, including compliance to animal healthwelfare regulations.

1.2 ACCREDITED FOREIGN FARM/ANIMAL FACILITY - refers to a foreign establishment thathas been assessed by the BAI-VIT Team and has been found to meet the requirements toexport live anirnals to the Philippines

1.3 APPLICANT COUNTRY - refers to foreign country applying for accreditation as system orindividual accreditation of Foreign Farm/Animal Facility to export iive animals to thePhiiippines.

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1.4 BAI VERIFICATION AND INSPECTION TEAM {BAI-VIT) - refers to the team of technicalexperts endorsed by the BAI Director and designated by the DA Assistant Secretary forLivestock to conduct risk assessment and evaluation of a Foreign Farm/Animal Facility.

1.5 CERTIFICATE OF FOREIGN FARM/ANIMAL FACILIWACCREDITATION - refers to thelegal instrument issued by the DA Secretary declaring and notifying the public that a

particular animal establishment has been accredited to export live animals to thePhilippines and has met all the requirements set by DA.

1.6 CERTIFICATE OF SYSTEM ACCREDITATION * refers to the legal instrument issued by theDA Secretary declaring and notifying the public that a particular country has beenaccredited to export live animals to the Philippines and has met all the requirements set byDA.

L7 COMMODITY OF INTEREST - refers to the species of live animals [i.e., cattle, swine,poultry, goats, sheep, wild animals, etc.) the applicant intends to export to the country.

1.8 INTERNATIONAL VETERINARY CERTIFICATE (IVC) - otherwise called as VeierinaryHealth Certificate refers to the document issued by the BAI-NVQS which specifies that theanimals, animal products and by-products or animal effects intended for internationaltransport are free from any communicable animal diseases or are not carriers thereof.

1,.9 RISK ANALYSIS - refers to the process composed of hazard identification, risk assessment,risk management, and risk communication.

1.10R.ISK ASSESSMENT - refers to the evaluation of the likelihood and the biological andeconomic consequences of entry establishment or spread of a pathogenic agent within theterritory of an importing country.

1.11SANITARY AND PHYTOSANITARY MEASURES - defined as measures applied [aj toprotect human or animal life from risks arising from additives, contaminants, toxins, ordisease-causing organisms in their food; [bj to protect human life from plant-or-animalcarried diseases; [c) to protect animal or plant life from pests, diseases, or disease-causingorganisms; and [dj to prevent or limit other damage to a country from the entry,establishment or spread of pests. This also includes SPS measures taken to protect thehealth of fish and wild fauna, as well as of forests and wild flora.

SECTION 2. SCOPE AI{D LIMITATIONS

This Circular shall apply to an individual Philippine-based importer or foreign governrnententity that intends to export live animals to the Philippines.

SECTION 3. GENERAL INFORMATION AhID R.EQUIREMENTS

3.1 The exporting country must be a member of the World Organisation for Anirnal Health

[orE].

3.2 The exporting country or foreign animal establishment must be on the list of countries oranimal establishment authorized/accredited to export live animals to the Philippines.

3.2 Before a country or a particular animal establishment is approved and commence with theexport of live animals, an evaluation of the country or the foreign animal establishrnent andits competent authority will be carried out by the DA-BAI.

3.4 All imports must be accompanied by an International Veterinary Certificate IVCJ issuedand signed by the competent authority of the exporting country.

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3.5 ln the event that a disease outbreak occurred in the exporting country, the authorities may

apply temporary protective/preventive measures such as suspension of imports from all orpart ofthe country concerned.

3.6 Upon arrival at the port of entry, the animals and the accompanying certificates shall be

verified and checked by BAI-NVQSD official veterinarians. Further checks on the animalsmay also be carried out at the final destination.

SE CTTO N 4. PRE-BORDER APPTTCATIOI{ PR.O CEDI.]RES

4.1 Interested applicants fcountry/individual importerJ may apply for a country or foreignanimal establishment accreditation by submitting a letter of intent to import live animals

addressed to the Secretary of Philippine Department of Agriculture.

4.2 Upon receipt of Letter of Intent, the DA - BAI shall send an accreditation questionnaire(ANNEX A) to the exporting counffy without animal health status concerns, for completion.

4.3 The applicant country shall return the accomplished questionnaire with applicablesupporting documents to substantiate statements therein.

4.4 The DA - BAI shall make a preliminary evaluation of the application based on theinformation provided by the applicant. The main activity in the preliminary evaluation is

the conduct of Risk Assessment.

4.5 The minimum target of completion of preliminary evaluation is 14-3A working days.

4.6 The Applicant with negligible Risk Assessment result will be recommended for ON SITEVERIFICATION TNSPECTION.

4.7 The DA - BAI shall coordinate with the exporting country on the tentative schedule ofinspection and other peninent arrangements on logistics and validation activities. Theroundtrip economy airfare, daily subsistence allowance based on curent UNDP, and thepre-travel expenses of One Thousand Five Hundred Pesos (P1,500.00) of the DA - BAI

inspector shall be charged to the available funds of the BAI subject to the usualaccounting and auditing rules and regulations.

4.8 The on-site verification and inspection of identified areas of interest of the DA - BAI shall becarried out by the BAI Verification and Inspection Team (BAI-VIT) designated by the BAI

Director. It shall be composed of but not lirnited to technical representatives from'theNational Veterinary Quarantine Services Division INVQSD) and Animal Health and WelfareDivision IAHWDJ of the Bureau of Animal Industry. Other responsibilities of the BAI - VITshall include the preparation of Import Risk Analysis design and the preparation of 0n Site

Verification Inspection Report within 30 days from inspection date.

4.9 The BAI - VIT shall submit a Narrative Report with specified recommendations including riskmanagement measures as necessary to the BAI Director for endorsement to the DA Secretary

for his appropriate action. In addition, the BAI - VIT shall submit together with the report, a

prepared certificate of accreditation/authorization for signature of DA Secretary.

4.10Approved application for accreditation shall be issued a DA Certificate ofAccreditationlAuthorization and shall be published in major newsprint and national gazette.

4.11 Signed/Approved accreditation or certification will be issued to the exporling country thruPhilippine Embassy and/or Agricultural Attach6.

4.12 The accreditation/authorization shall be effective upon the issuance of a DA Certificate ofAccreditation/Authorization and shall continue to be in effecJ pfpyided -.the

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accredited/authorized countries or foreign animal establishment conform to the provisionsof this Circular.

4.13 The DA - BAI and the exporting country shall agree on the template to be used in theInternational Veterinary Certificate to be issued by Applicant Country for all shipmentdestined for the Philippines.

4.1-4 The competent authority is responsible to keep the lists of accredited animaiestablishrnents up to date and to inforrn the DA of any changes. Further, the competentauthority shall submit a copy of annual animal health status report to the DA.

SECTTON 5. SUSPENSTOIq AND/OR CANCET,LAT'ION OF ACCBEDITATION/AUTHORIZATION

The accreditation/suspension shall be suspended and/or cancelled by DA if:

5.1 The accredited/authorized country violates relevant provisions of Philippine laws and DA

issuances that pose risk to human and animal health in the Philippines.

5.2 The accredited/authorized country or animal establishment fails to meet auditrequirements.

5.3 Occurrence of zoonotic and important notifiable diseases in the exporting country that maypose riskto human and animal health.

5.4 Repeated rejection of consignments upon arrival due to evidence of animal health issues

and/or dereliction of duties in the inspection/control system of the exporting country.

5.5 Failure or lack of interest of competent authority to comply with the requirements.

sEcrlor{ 6. sPS/vQC IMPORT CLEAR.ANCE APPLICATION PROCED{JRES

6.1 Interested applicant/importer who intends to import live animals from DA

Accredited /Authorized countries or foreign animal establishment may submit a letter ofrequest to the BAI DIRECTOR indicating the following:

o Species, sex, age, quantity and animal identification number if applicablee Country of Origin [Farm/Hatchery/Facility addressJe Purpose of Importationo Proposed Quarantine Siteo Expected Date of Arrivale Name and Contact Details of Importer

Otlers req uired docurnents:

" Travel Plan. BackgroundofSupplier

" Application Form Veterinary Quarantine Clearance [VQC]ISPS to Import Live Animalso Pro-forma Invoice or Sales Agreement

" For wild animals IDENR-BMBJo CITES certificateo NON-CITEScertificate

6.2 The BAI - NVQSD shall review the application Letter and countercheck submitteddocuments to the checklist. The standard language for the purpcse cf this application shall

be in English.

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6.3 The BAI - NVQSD shall review latest advisories of relevant international bodies [018, Codexand other DA recognized bodies) and/or the exporting competent authority on the animalhealth status, presence of relevant diseases , and other SPS-related risks as part of Riskassessment to veri$r the health status of DA accredited/authorized countries. Applicableimportation terms and conditions shall be derived from the result of the Risk Analysis andshall be subject for compliance of exporting country.

6.4 The BAI - NVQSD shall noti$r the applicant on the findings of Risk Analysis and shall serve aNotice of Quarantine Site Inspection to schedule the date of inspection of proposedquarantine site.

6.5 A Certificate of Inspection for Approved Quarantine Site shall be issued to the applicantupon due inspection and evaluation of the premises. The inspector or evaluator of approvedquarantine site shall inform the NVQSD and the VQS port of entry on the estimated arrival ofshipment.

6.6 In case of amendments in location of quarantine site, the applicant shall file a new requestindicating the following:

o Reason for change in quarantine site

" Commodityr SPS Import Clearance Numbero New Quarantine Site Address

Appiication may be filed with the nearest BAl-Regional Veterinary Quarantine Officer

IRVQO] of the new proposed location. Attach "Certificate of trnspection of QuarantineSite" of the new Quarantine Location and submit together with the letter of requestmaximum two [2J weeks prior to arrival. The BAI shall issue a Certification of Change ofQuarantine Site if the aforementioned requirements are complied.

6.7 The BAI - NVQSD shall submit the SPS Import Clearance/Veterinary Quarantine Clearanceto the BAI Director who will endorse the permit for approval of DA Secretary.

6.8 The approval and issuance of SPS Import Clearance/Veterinary Quarantine Clearance willtake a rninimum of 7 working days.

6.9 The SPS Import Clearance shall be valid for 60 days from its issuance and it indicates theperiod for which the actual consignment should have left the country of origin. An unusedSPS Import Clearance/ Veterinary Quarantine Clearance shall be considered automaticallyexpired/cancelled after its must ship out date.

6.10 The BAI - NVQSD Central Office shall inform the travel itinerary of concerned Veterinary

Quarantine Station 2 weeks prior to arrival.

6.11On arrival at the port of entry, the Veterinary Quarantine Officer shail check the necessaryaccompanying documents for compliance and the general status of the animals.

6.11 The BAI - NVQSD shall conduct inspection of animals under quarantine period which iswithin 30 days upon arrival of animals.

6.12 The BAI - NVQSD fCentral Office or Veterinary Quarantine Station] shall issue a Certificateof Quarantine Release within 24 }:.rs after the end of 30-day quarantine.

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Thus, the following shall be the step-by-step pre-border procedures to be observed:

*BAI Verification and Inspection Team shall be composed of representatives from tite National Veterinary Quarantine ServicesDivision (NVQSD) and Animal Health and Welfure Division (AHWD) of the Bureau of Animal lndustry

STEP ACTIVITY PERSON RESPONSItsLE TtrMEFRAME1 Submit a letter of intent to import into

the Philippines, speciflring type of marketaccess; Country Accreditation or ForeignAnimal Facility Accreditation, as well as

commodity of interest [i.e., cattle, swine,poultry, goats, sheep, wild animals, etc.J

endorsed by their government to theSecretary of Philippine Department ofAgriculture indicating the following:

o Species, sex, age and number ofanimals

o Country of Origin:Farm/Hatchery / Facility Address

c Purpose of Importation. Expected Date of Arrival

" Name and Contact Details ofImporter

Others required documents:. Travel Plan

" BackgroundofSupplier

Applicant CountryOR

Philippine based-Importer

? Review of application and send list ofrequirements to the exporling country as

aonlicable

DA-BAI 3-5 Working Days

nJ Submit complete set of requirements assoecified in AnnexA.

Applicant Country

4 Review of documents for comnleteness DA-BAI 3-5 Workins Davs

5 Conducts risk assessrnent and if result isfavorable, recommends to the BAIDirector the sending of BAI Verificationand Insoection Tearn I'BAI-VITI*

DA-BAI1.4-30 WorkingDays

6 On-site verifi cation and inspecLion BAI Verification andInspection Team

To be determined

Review of Risk Assessment and on siteverification results including riskmanasement as aonlicable

DA.BAI

Within 30 daysupon inspectiono Submit recommendation including risk

management measures as necessary tothe DA Secretarv

DA- BAI

9 Conducts FINAL review; IssuesAdministrative Circular and Certificate

DA Secretary Within 30 daysupon submissionof rerort

10 Agreed template on InternationalVeterinary Certificate to be issued byApplicant Country for all shipmentdestined for the Philippines

Applicant Country and DA

To be determined

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DETAII,ED PR.OCESS OF PR.E-BORDER IIVE ANIMAT IMPORTACCREDITATTOFJ

STEP DETATI,S PERSON/AGENCYCONCERNED

TIMEFRAME

APPL CATION PHASE1 Rece

Annlpt of Letter of Intent [LOI] fromcant/Exporting Countrv

DA.OSEC

2 Endorsement of LOI to Chief Veterinary OfficerrCVOl

DA.OSEC1-2 days

3 CVO writes Exporting Country regarding animalhealth status concerns

DA-BAI

5-7 days4 Applicant with no animal health status concerns will

be forwarded a Questionnaire for completionDA-BAI

5 Submits the required information with endorsemenfrom their Embassv

Applicant Country

6 Acknowledge receipt of requirements and check forcompleteness of submitted requirements

DA-BAI

7-1,4 days7 Applicant country with Incomplete requirements

will be communicated back for comolianceDA-BAI

B Applicant with complete requirements is endorsedfor Risk Assessment

DA-BAI

9 Applicant with negligible RiskAssessment result wilbe recommended for On Site verification inspectionand informs exporting country of tentative schedulefor BAI Verification and Inspection mission

DA-BAI

Within 14-30 days10 A letter will be sent to Applicant country fordisapp roved application

DA-OUSEC

71 Sends communication request of itinerary for BAI-VIT and administrative arrangements to Applicantcountry

DA.BAI

'TIERIFICATION PHASE12 Conduct of pre-departure orientation DA-BAI Within 10 days

before departure13 Departure of BAI-VIT team

BAI Verificationand InspectionTeam

To be determinedL4 Courtesy call at the Embassy [foreign country] and

conduct of Entry conference15 Onsite inspection and verification16 Conduct of Exit ConferenceEVAL] ATION /CO NCLUDIT{G PTIASE

17 Submits inspection report and presentation ofresults to BAI Director BAI Verification

and InspectionTeam Within 30 days

after inspectionmission

1B Finalization of BAI-VIT Report for submission toOSEC

L9 Prepares certifi cate of accreditation/certification folsuccessful applicant and endorses to OSEC forsisnature

DA.BAI

20 Signed/Approved accreditation/certifi cation will beissued to country thru Philippine Embassy and/orAgricultural Attach6

Publication of the issued accreditation/certificationto a maior newsprint and national gazette

DA.BAI

Within 30 daysafter submission o1

report

21 Disapproved appiications wili be communicatedthroush an official letter

DA-OUSEC

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SECTION B. REPEALING CLITUSE

All Rules and regulations and other issuances which are inconsistent with the provisions of thisMemorandum Circular are hereby repealed or amended accordingly.

This Circular shall take effect after Fifteen [15J days from the date of publication in a newspapercf general circulation or filing of three [3J certified copies thereof with the NationalAdministrative Register at the UP Law Center.

Approved this 6lq day of 0drcbcr 2017 in Quezon City, Philippines.

RECOMMENDING APPROVAL:

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ENRTCO P. GAqpON,lR., DVMAsst. S ecretarV

{6j1 Livestock/O I C Director BAI

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DEPARIMENT OF AORICULTURE

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For Signature: 8.08.11.0302R.c.lv.d : 08/17l?0i7 01:48 pM

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LO{J R-DIJS $. r,I"ECHASSupervisirg i\dmi nistrarive Otfi s€r

Secretary

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ANNEXA

5.1.2. Numbers of veterinary diagnostic laboratories operating inthe country;

5.L.2.1,. Government operated laboratories;5.1.2.2. Private iaboratories accredited by government for

the purposes of supporling official or officially-endorsed animalhealth control or public health testing and monitoring programsand import/export testing.5.1.3. Descriplive summary of accreditation procedures andstandards for private iaboratories5.1.4. Human and financial resources allocated to the governmentveterinary laboratories, including staff numbers, graduate andpost-gr:aduate qualifications and opportunities for furthertraining.5.1.5. List of diagnostics methodologies available against majordiseases of livestock including poultry5.1.6. Details of collaboration with external laboratories includinginternationai reference laboratories and details on numbers ofsamples submitted.5.1.7. Details of quality control and assessment [or validation]programs operating within the veterinary laboratory services.

5.1.8. Recent published reports of the official veterinary laboratoryservice which should include details of specimens received andforeign animal disease investigations made.5.1.9. Details of procedures for storage and retrieval ofinformation on specimen submission and results.5.1.10. Reports of independent reviews ofthe laboratory services

conducted by government or private organizalions fifavailable]5.1.11. Strategic and operational plans for the official veterinarylaboratory service fif available')5.2. Research Laboratories flaboratories engaged primarily in research)5.2.1, Numbers of veterinary research laboratories operating inthe country:

5.2. 1. 1 Government operated laboratories;5.2.1.2.Private laboratories involved in full time researchdirectiy related to animal health and veterinary publichealth matters involving production animal species.

5.2.2. Summary of human and financial resources allocated bygovernment to veterinary research.5.2.3. Published programs of future government sponsoredveterinary research.5.2.4. Annual reports of the government research laboratories6. Functional Caoabilities and Leeislative SunnortAssessment of the adequacy and implementation of relevantlegislation [nationai or sub-nationalJ concerning the foliowing:6.1. Animal and veterinary pubiic health controls at nationalfrontiers;6.2. Control of endemic animal diseasbs, inciuding zoonoses;6.3. Emergency powers for control of exotic disease outbrea]<,including zoonoses;6.4. Registration and use of veterinary pharmaceutical productsincludins vaccines.7. Assessment ofAbility of Veterinary Services to Enforce Legislation7,1 Export and Imnort InspectionAssessment of the adequacy and implementation of relevantnationai legislati on concernin g:

7.1.1. Animal health and veterinary public health controls of theexport and import of animals, animal genetic material, animalproducts, animal leedstuffs and other products subject toveterinary inspection;7.1.2. Animal health controls of the importation, use and bio-containment of organisms which are etiological agents of animaldiseases, and of pathological materials;7.1.3. Animal health controls of importation of veterinarybiological products inciuding vaccines;7.1.4. Administrative Dowers available to Veterinatv Senices for

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ANNEXA

inspection and registration of facilities for veterinary controlpurposes [if not included under other legislation mentionedabove];7.1.5. Documentation and compliance.7.1.6. Assessment of abiiity of Veterinary Services to enforce

7,2 Animal Health Controls7.2.1, Description of and sample reference data from any nationalanimal disease reporting system controlled and operated orcoordinated by the Veterinary Services.7.2.2. Description of and sample reference data from othernational animal disease reporting systems controlled and operatedby other organizations which make data and results availabie toVeterinary Services.7.2.3. Description and relevant data of current official controlprograms including

7.2.3.1.Epidemiological surveillance of monitoringprograms;7.2.3.2. Officially approved industry-administered controlor eradication programs for specific diseases.

7.2.4. Description and relevant details of animal diseaseemergency preparedness and response plans.

7.2,5. Recent history of animal disease status.7.2.5.t. Animal diseases eradicated nationally or fromdefined sub-national zones in the last ten years;7 .2.5.2. Animal diseases of which the prevalence has beencontrolled to a low level in the last ten years;7.2.5.3. Animal diseases introduced to the country or topreviously free sub-national regions in the last ten years;7 .2.5.4. Emerging diseases in the last ten years;7.2.5.5. Animal diseases of which the prevalence hasincreased in the last ten

B. Mem to the OIEState if the applicant country is a member of the OIE and briefhistory of its membershiPart III. Veterinary Public Health Program

1,1. Management Structures1.1.1. Give the details of the NCA [for meat inspection and meathygiene] to inciude main responsibilities and contact details of thekey officials.1.1.2. Describe the structure of the NCA and provide anorganizational chart from the national to sub-national. Indicate theaddress of each office.1.1.3. Indicate to whom the head of the NCA reports to. Describethe linkages of the NCA with other related government agencies.1.2. Independence ofthe NCA1.2.1. Procedure to ensure the independence ofthe NCA1.2.2. Links existing between the NCA and the industry, consumergroups and other private bodies.1.2.3. Powers of investigation and enforcement given to the NCA

1.3. Resources1.3.1. FinancialIndicate the budget for the operation of the NCA finclude thoseprovided by the government and other sources]1,3.2. Personnel

1,.3.2.7. Give the total number of official veterinariansemployed directly by the NCA for the inspection of meatand meat products for export and domestic consumption.1,3.2.2. Give the total number of official non- veterinarymeat inspectors employed directly by the NCA for theinspection of meat and meat products for export anddomestic consumption including the educationrequirements for ihese inspectors7.3.2.3. Give the total number of personnel in the national

LOURDES B' lLlllrt! t:', _5lP;.rit

ANNEXA

meat laboratories and its extension laboratories andtheir specific fu nctions.1-.3.2.4. Give the number of sub-national meatlaboratories, their functions and personnel.

1.3.3. Personnel Conduct1.3.3.1. Rules that apply to the private/professionalconduct of government officials outside their officiaidutiesL.3.3.2. Code of discipiine for Meat Inspection Officers.

l-.3.4. Recruitment and training7.3.4.1. Give the minimum qualifications/requirementsfor veterinarians.7.3.4.2. Give the minimum qualifications/requirementsfor non-veterinary meat inspectors.L.3.4.3. Give the details of the initial and continuingtraining programs for newiy recruited and reguiarveterinary and non-veterinary meat inspectors inrelation to their duties and functions. Include also thecontinued professional development.

1.3.5. Enforcement powers1.3.5.1. Indicate powers of enforcernent and sanctions inthe event ol non-compliance with existing rules andregulations.

7.3.5.2. Indicate the power of NCA to require data orinformation from a particular meat establishment.

1.3.6. Control programsDescribe any formal written system for the identification andprioritization of food safety controls operated by the NCA, Explainhow regular reviews are undertaken ofthe control program.1.3.7. Documentation of controlsProvide details of written official control programs and provideexamples of documented results. \&rhat actions are taken inresponse to these results?2. Certiflrcation2.1. Describe the system of printing, storage, maintaining anddistribution ofcertificates to include the entity responsibie for it.2.2. Describe the procedure for the completion of certificates

fattach flow chartJ.2.3. Provide the iists of authorized controlling officer signatoriesfor heaith certificates and who are authorized to sign / issuehealth certificates for export.2.4. Procedure in the recall and amendment of sigaed certificatesfattach flow chart-l and the authorized sisnatorv.3. Imoort ControlsThis section relates to control of operation over imports from a

tbird country3.1. Describe the general controls over the import of meat andmeat products fiegislation, approved countries and meat piantestabiishments, issuance of impori permits, public healthguarantees, certificatiorl post-import testing, etcl.3.2. Describe the type and frequency of checks carried out onimports of meat and meat products at the point of entry.3.3. Indicate the status and responsibility ofthe officer in charge ofimport controls at the border inspection posts.3.4. Describe the action availabie under legislation and actuallytaken when an illegal import is detected that is related to publichealth safety.4. Laboratory Services

4.1. Describe the management structure of the NCA laboratorys e rvi ce [i nclude the organizati onal stru ctu re]4.2. State ifthe laboratory is certified by an international body. Ifyes, specify.4.3. indicate if it accredits private laboratories to performIaboratorv testins

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4.4. Give and describe any links with international referencelaboratories.4.5. Give details ofthe type oftests undertaken bythe laboratoriesin respect to food hygiene with the test results reported [e.g.Microbial, residue, etc.J

4.6. Dessribe tire laboratory participation in the conduct ofproficiency testing4.7 . Give details of internal quality management systems [e.g. ISO

GLP etc.l that exist in the laboratory.4.8. Describe qualifications and academic credential oflaboratorystaff.4.9. Give ffaining programs for iaboratory staff in relation to theirduties and functions.5. Food SafeW Standards5.1. Give details of the national meat safety and quaiity assuranceprogram. Documentation of this program and its result should beprovided.5.2. Give the frequency ofvisit/inspection and nature ofregulatorycontrols of the NCA over the operation of meat establishments.5.3. Describe the procedures for the granting, suspension andwithdrawal of accreditation/registration for meat estabiishments.Describe the notification/communication procedures in theissuance of the registration list of meat establishments. Where arethese published?5,4. Give the frequency/standard of medical check-up of foodhandlers and how the health status of the empioyees is addressed.

5.5. Dessribe if any, the quality assurance management system thatmeat establishment operators are required to implement andinclude the role of the NCA5.6. Describe the product traceability system.5.7. Describe the product recall system in placed.5.8. Describe the required labeiing official health mark used oncarcasses, and labels of packaged meat, to indicate that the meatand meat products were prepared in registered or accredited meatestabiishment. Its reproduction {manufacture of stamps, printingof labelsJ and control to prevent unauthorized use.5.9. Provide details of categories of products other than thatpassed for human consumption, in establishments registered forexport for meat and meat products. [e.g, for pet food, for renderingfor feed manufacture, etc.J

6. HACCP for equivalent international standard] Program6.1. Describe the system that firmly establishes the NCA's

requirement pertaining to the adoption of a meat safety andquality assurance program by meat establishments.6.2. Describe t}le NCA's audit system to ensure the effectiveenforcement of the orosram.7. Residue Flan

7.1. Provide a copy of reguiations used in the control ofagricultural/industrial chemical residues and veterinary drugs,providing the list of respeclive tolerances and withdrawalprogram.7. 2. Describe the residue-monitoring pro gram.7.3. Describe system of approving use of peslicides and herbicidesfor crops used as animal feeds. Include a list of the approvedchemicais.

B. Sub-National VeterinaryAuthority {State or Province}

8.1. Describe levels of control over meat inspection and meathygiene to cover the whole range of supply to retail trade. Is therelegislation attendant to the functional arrangement.8.2. Describe in detaii supervisory authority ofnationai veterinaryauthoriw over sub-national control systems/organizations.

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