December 2016

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Transport for NSW’s Authorised Engineering Organisation (AEO) program, managed by the Asset Standards Authority (ASA), improves the ability of Transport and its supply chain to collaboratively manage NSW transport network assets more effectively and efficiently over their whole life.

Jim Modrouvanos Executive Director

Jim’s message Hello and welcome to our fourth and final AEO Newsletter for the year. The last 12 months were another busy and dynamic period for my team at the ASA as I’m sure it’s been for you in the industry and the wider Transport cluster. But I am buoyed by the continued NSW Government focus and record levels of investment to improve our Transport system and I hope you are finding it as fulfilling as we are to contribute to the modernising of our network.

I am very happy to report we now have 86 AEOs authorised in the community. Throughout 2016 we have implemented a new engagement program to drive our commitment to a closer government and industry relationship that our Minister emphasised as critical at the April industry briefing. Our focus with that engagement has been to seek your feedback on the effectiveness of the AEO Model now that has been deployed for some time. Page three of this newsletter has a good summary of outcomes from our most recent Community of Practice session.

I also wish to encourage you to have your say and contribute to a very important initiative of TfNSW - the “Future Transport Strategy”. This involves working with government, industry, the community and customers to develop a long term strategy for transport technology, infrastructure and services in NSW. The two key focus areas are “Future Transport Planning” and “Future Transport Technology”.

Transport is working closely with the Greater Sydney Commission to develop the draft District Plans and has identified six initial focus areas which we believe will influence the future of transport. A Future Transport Technology Roadmap hasbeen produced to improve the future of transport in NSW over th e next 15 years and you may comment on that roadmap before 31 January 2017. I strongly encourage you to head to future.transport.nsw.gov.au to review and contribute.

Finally, I’d like to thank you for your collaboration with us throughout the year and on behalf of all of us from the ASA, all the very best for a safe and happy festive season and see you in 2017!

Proposed ASA Industry Events - 2017

Industry briefings - Cyber Security for Operational Technology, Asset Management, AEO Update and

Future Transport Planning

Industry round tables - Collaborating to seek industry feedback AEO Model v3.0, System Safety and

Assurance and other initiatives that enhance delivery effectiveness,

efficiency and safety

Industry seminars - Coaching the cluster and industry on configuration management, systems engineering,

competency management and standards

Technical forums - Collaborating to do more “joint” engagement with

agencies (Sydney Trains, RMS etc.), industry organisations and academia

ASA Christmas shutdown The ASA offices will be closed between 23/12/16 and 9/01/17. If you are unable to contact your facilitator during January, please contact Gary Spencer for audit and compliance matters on 9422 7079 or 0403 827 455, or Oleg Bondarenko for

authorisation matters on 9422 7725 or 0403 827 407.

asa.transport.nsw.gov.au Tel: 02 9422 7187 Fax: 02 9422 7781 Level 7, 12 Help Street Chatswood NSW 2067

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asa.transport.nsw.gov.au Tel: 02 9422 7187 Fax: 02 9422 7781 Connect with Page 2 of 4 Level 7, 12 Help Street Chatswood NSW 2067 us on LinkedIn

AEO Newsletter December 2016

New Type Approval process Recently, ASA published T MU MD 00005 GU Type Approval of Products. This new TfNSW guide describes the type approval (TA) process for TfNSW and its industry to apply through the application of national standard “AS 7702 Rail Equipment Type Approval”.

The development and creation of this guide was a major piece of collaborative effort between TfNSW, led by the ASA, and the Rail Industry Safety and Standards Board (RISSB) and meets national consistency and harmonisation of standards objectives set by the Commonwealth Government.

RISSB’s AS 7702 describes the minimum national standard requirements for the type approval process for rail equipment. It is aimed at unifying the practices currently being used and to facilitate mutual recognition of type approval processes. TfNSW’s new guide T MU MD 00005 GU specifies the role of the supplier, sponsor, ASA Lead Engineer (for appropriate discipline), rail transport operator, evaluating rail transport operator (ERTO) and independent technical reviewer (ITR) in NSW and provides supplementary information on the ASA processes in conducting TA.

The TA process applies to new products and modifications to existing products for the following engineering

disciplines: electrical, signal and control systems, stations and buildings, telecommunications, civil and track. If type approval is granted, which may include trials in the field, type approval certification will be issued including conditions and restrictions. The ASA will publish a listing of type approved products on the ASA website.

For more information regarding this guide, please contact Peter McGregor, Lead Systems & Control Systems Engineer, on 02 9422 7727 or peterj.mcgregor@transport.nsw.gov.au.

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AEO Community of Practice #3: Outcomes driven by safety and quality On 8 December 2016, the ASA hosted the third in a

series of Authorised Engineering Organisation (AEO)

Community of Practice (CoP) sessions. A group of

Transport for NSW’s (TfNSW) directors of key projects

from Infrastructure and Services Division (I&S) including

the Transport Access and Power Supply Upgrade

programs along with several key service delivery partners

including AECOM, GHD and Laing O’Rourke attended. The

theme of the day was: “How can TfNSW give suppliers an

appropriate level of autonomy but still ensure the delivery

of the required safety and quality outcomes?”

This third in the series of AEO CoP sessions was about

identifying what priority issues in the application of AEO

from both client and provider sides need to be managed

to ensure the right balance between provider freedom of

action and client quality and safety assurance is achieved

during delivery. Both the AEOs and TfNSW personnel in

attendance appreciated providing comprehensive and

candid feedback in this regard.

The ASA’s Authorisation and Audit team captured three

main priority issues which were identified and dissected

– design submission and acceptance, procurement

requirements process and elevating the value of the AEO

Model for both sides.

Design submission and acceptance issues analysed

included:

• both process and behavioural issues regarding

the “comments register” including trust, bias and

objectivity

• communicating effectively and maturely

• compliance versus complaints

• roles and scope of responsibilities of client project and

technical managers

• acceptance criteria – including getting both business

and system requirements (BRS and SRS) done

and delivered by the client to providers early and

accurately.

Procurement requirements process issues included:

• designer quality versus constructor deadlines mixed

with client requirements

• expectations of the client being clearly set as early as

possible in the tender stage

• interactive tendering processes

• getting the BRS and SRS right

• the balancing of prescription versus specification.

Increasing the value of AEO points included:

• the scoring of AEO performance

• incentivising good / high quality performance by

AEOs

• penalising poor / low quality performance by AEOs

• consistency in the rigour of assessments and

surveillance audits.

The group developed the following key ideas:

• amending comments register criteria (from compliant,

non-compliant and observation) – I&S Division

• trial replacing the comments register with a “project

review discussion” process

• reinforcing, identifying and communicating TfNSW

project personnel accountabilities for submission and

acceptance

• continue to improve BRS and SRS timeliness and

accuracy in tenders

• work on development of a concept for recognition of

AEO maturity and performance as a means to growing

capability

• ASA to conduct quarterly AEO CoPs and regular

TfNSW User Groups and open them to wider

attendance from TfNSW and industry where

appropriate.

These are all currently under close consideration by

Luke Homann, Principal Manager Authorisation & Audit

ASA and TfNSW project directors who will report to an

upcoming TfNSW-internal AEO User Group to look at

their adoption.

Overall, sessions such as these were identified as being

critical to advancing AEO performance, TfNSW outcomes

and ASA objectives.

These CoP sessions form part of the ASA’s overall

objectives of closer industry engagement and supports

Transport’s values of collaboration, solutions and safety.

asa.transport.nsw.gov.au Tel: 02 9422 7187 Fax: 02 9422 7781 Connect with Page 3 of 4 Level 7, 12 Help Street Chatswood NSW 2067 us on LinkedIn

AEO Newsletter December 2016

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asa.transport.nsw.gov.au Tel: 02 9422 7187 Fax: 02 9422 7781 Connect with Page 4 of 4 Level 7, 12 Help Street Chatswood NSW 2067 us on LinkedIn

AEO Newsletter November 2015AEO Newsletter December 2016

AEO Community The AEO Community is now at 86 organisations and

counting. With that number continuing to grow, we at the

ASA are even more committed to finding opportunities to

engage with you and to do it better.

One way we can improve is through gaining your feedback.

The ASA would like to hear from you! The ASA has prepared

a survey to gather your thoughts and ideas about the AEO

program. Your time in completing the survey is greatly

appreciated.

The ASA has also launched a LinkedIn page to give the

transport supply chain a channel to be updated with the latest

news and initiatives from the ASA. We encourage our AEO

members to check out our page and help us to continue the

conversation with industry.

In the new year, the next CoP will be held on Friday, 12

February 2017. Invitations will be forwarded closer to the date.

Engineers Australia partnership Transport for NSW (TfNSW) have entered into a

partnership with Engineers Australia, the nation’s leading

organisation for the advancement of the engineering

profession. This partnership supports both organisations’

objective of bringing more innovation to the transport

industry.

As well as being better positioned to deliver improved

transport outcomes for the people of NSW, the

partnership also means that TfNSW have the opportunity

to sponsor events such as the Australian Engineering

Excellence Awards. Through this partnership, Engineers

Australia has also recognised the value of the industry

events organised by the ASA by awarding continuing

professional development (CPD) points to attendees. For

information regarding ASA events, visit the ASA website.