Advancing Construction and Program Management Worldwide 1 Expanding Facility Condition Assessment in the Information Age Michael D. Dell’Isola, PE, CVS,

Advancing Construction and Program Management Worldwide

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Expanding Facility Condition Assessment in the Information Age

Michael D. Dell’Isola, PE, CVS, FRICS

Benjamin Dutton, BSc (Hons), MRICS

Faithful + Gould


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Today’s Presentation

Condition assessment basics How information management can improve the

process Our approach to condition assessment –

Strategic Facility Consulting Examples


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Condition Assessment Basics

What assets do we have? What are the quantities of those assets? Where are they & what condition are they in? Are those assets being used to their full potential? Are they compliant with applicable legislation and/or

standards? How do we better manage those assets? What needs to be done to bring these assets into

acceptable condition/compliance? How much funding do we need in order to maintain or

improve the current conditions? When do we need to complete recommended capital

projects? How do we prioritize recommended capital projects? What will the condition be as a result of a given funding

level? Where can we achieve cost savings?


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Condition Assessment Basics – Cont.

Avoid emergency repairs and catastrophic incidents – 20 to 60% saving

Promote competitive bid contracting – 15% savings Bulk purchasing – 10% savings Avoid construction cost increases – 10% savings Reduce labor costs – time saved in budget preparation

and reduction in lost productivity Ensure business continuity Brand consistency Unnecessary project cost avoidance Replace when most effective Reduce liability


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Facility Condition Index

Several government studies in the 1990’s concluded that annual funding equal to 2 to 4 percent of the current replacement value (CRV) is necessary in order to avert building failure.

This led to the creation of a Facility Condition Index - a ratio somewhere between 0.00 and 1.00.


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History of Condition Assessment

1990’s – Generally a one time static report Early 2000’s evolution of database structured

assessments More recently

Interaction with planning/programming systems Interaction with Facility Management systems Progressive connection to Building Information

Modeling (BIM) Future – Fully integrated information

management through BIM


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Building Life Cycle

Building Life Cycle

100%

90%

80%

70%

60%

50%

40%

30%

20%

10%

0 5 10 15 20 25 30 35 40 45 50 55 60 65 70

Time

Per

form

ance

Optimal Performance(not reasonable to maintain)

Minimal acceptable Performance

Design Service Life(Capital Replacement Required)Likely Aging

(Without renewal butwith normal maintenance)

Likely Aging(Without normal maintenance)

Service life lost

2% - 4% annual investment


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DesignerData

Owner / Occupier (FCA)

EnvironmentalistData

SpecifierData

FinancialData

SustainersData

GeospatialData

BIMBIMBIMBIM

BIM – The Broadest View


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Simulations-Comfort-Ventilation, heating-Life cycle cost-Light, sound-Insulation-Fire, usage-Environment-Life time predictions

Specifications-Specification sheets-Classification standards-Estimates, accounting

Building Building Information Information

ModelModel

Briefing-Functional req.-Estimates-Conditions-Requirements

Knowledge databases-Best practise knowledge-Own practice

Laws and regulations-Building regulations-Building specifications

CAD software-Drawings, calculations-Architect, engineer,…

VRML-Visualisation, 3D models

Procurement-Product databases-Price databases

Facility management-Letting, sale, operations-Maintenance-Guaranties

Demolition, refurbishment-Rebuild-Demolition-Restoration

Construction management-Scheduling-Logistics, 4D

Lifecycle Information


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Integrated Approach

Source: National Institute of Building Science,BIM Standards, 2006

Paradigm shift from fragmented information approach to integrated and focused one

Interaction


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Interoperability


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Why BIM and Information Management?

Numerous studies show: Wasted effort Duplicated effort

(information entered 6 times)

Inadequate information

Incorrect information

Potential savings are enormous over the facility life


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Benefits

BIM is “object oriented” Elements Systems Components Space and space types Etc.

Information is most valuable when attached to objects

Objects can be defined, tracked and assessed over their life


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Services Over the Facility Life Cycle

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Invo

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Planning and Programming • o • o o • • • • o • o

Design and Engineering • • • • • • • • • • o •Construction • • • • • • • • • • o o

Commissioning • • • o • • • • • • o •Operation and Maintenance (O & M) • • • • • • • • • • • •

Legend:Limited Application o

Moderate Application •Major Application •


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OUR APPROACH - SFC

Reduce facility costs

Develop defendable and transparent short, medium and long-term budgets

Speak to all levels of an organization

Prioritize expenditures by KPI

Align facilities with business mission

Streamline facility operations


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SPACE UTILIZATION ENVIRONMENTAL

PERFORMANCESAFETY, SECURITY & COMPLIANCE

FUNCTIONAL SUITABILITY

PHYSICAL CONDITION & REMAINING LIFE FINANCIAL

OUR APPROACH - SFC


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FUNCTIONAL SUITABLITY Do our facilities meet our physical needs? Do our facilities support our current and future

business needs? Based upon other facility related factors, do our

facilities support our needs?

SPACE UTILIZATION How much of our space are we using? What is our occupant density? Should we change our occupancy based upon

other facility factors?

OUR APPROACH - SFC


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ENVIRONMENTAL PERFORMANCE Where can we achieve energy savings? Where should our energy use be? What is our carbon footprint? What should our carbon footprint be? How can we achieve LEED certification?

SAFETY, SECURITY & COMPLIANCE What threats should we consider? What security level should we achieve? How secure are we? What improvements should be made?

OUR APPROACH - SFC


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CLIENT EXAMPLE – DISTRICT OF COLUMBIA

15M SF Significant deferred maintenance Missing capital investment Conflicting priorities


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Realize cost savings through improved sustainable operational performance

Manage, measure and improve performance of your built environment

Prioritize expenditures to optimize capital, operating IRR and business objectives

Mitigate risk and avoid costs through improved governance and decision-making

Identify and meet energy consumption reduction goals Reduce green house gas emissions and manage carbon

footprint Comply with regulations & reporting requirements Inform stakeholders through sustainability reporting

CLIENT EXAMPLE – DISTRICT OF COLUMBIAThe Joint Objectives


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Information Technology

Lifecycle capital planning and forecasting

Capital planning and funds management Capital performance management Stakeholder reporting Condition, energy and security

assessments Energy efficiency and emissions analysis Cost segregation analysis


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Our Particular Solution

iPlan is a web-native technology platform that serves an organization’s capital planning, operational and performance management, and stakeholder reporting needs


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BUILDING 10STOCKLEY PARK


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Questions

Documents

Advancing Construction and Program Management Worldwide 1 Expanding Facility Condition Assessment in the Information Age Michael D. Dell’Isola, PE, CVS,