Advanced PowerPoint

Nirav R. Shah, MD, MPHNYU School of Medicine

J.B. Jones, PhD, MBAGeisinger Center for Health Research

Needs assessment…

“Using PowerPoint is like having a loaded AK-47 on the table: You can do very bad things with it.”

- Peter Norvig

Objectives

• Use PowerPoint’s advanced features:

– task panes, slide masters, action buttons, custom templates

– integrating information from other applications

– Using media (videos, images) in PowerPoint

• Use PowerPoint effectively

Objectives

• Use PowerPoint’s advanced features:

– task panes, slide masters, action buttons, custom templates

– integrating information from other applications

– Using media (videos, images) in PowerPoint

• Use PowerPoint effectively

Demo File

• Go to:– http://www.irielife.net/acp2009

• Click on the file called “sample.ppt”• When the pop-up appears, click

“save”• Save it to the desktop• Go to the desktop and double-click

on “sample.ppt” to open it

Changing Appearance

• Slide Master– Edit appearance of all slides

• Slide Layout– Edit arrangement of elements on

individual slides

Creating a Custom Template

• Open a new presentation• Select:

– View Master Slide Master

• Create:– Add logo, colors, shapes, etc.

• Save as: – Select “design template (*.pot)

Example of a Custom Template

Here is some text for this side

Here is some text for this side

Slide Transitions

• Use sparingly– Can apply to

• All slides• Selected slides

– Task pane Slide Transition

Custom Animations

• Use to:– emphasize key points– control pace of presentation– direct your audience’s attention– be creative…

• Options:– Built-in functions– Shortcut - duplicate slides

Specific Aims

1. Aim one here2. Aim two here3. Aim three here

Specific Aims

1. Aim one here2. Aim two here3. Aim three here

Specific Aims

1. Aim one here

Specific Aims

1. Aim one here2. Aim two here

Specific Aims

1. Aim one here2. Aim two here3. Aim three here

Custom Animations - Text

Goals• Improve sales 30%• Hire 3 salespeople• Recruit director

Achievements

Tables / Charts / Graphs

• Using information / figures / tables from other Microsoft applications

Paste Directly From Excel

Variable

Health Summary

Frequent

Monitoring

Office Visit Review

Office Visi

t Preparatio

n

Intensity of Use

Admini-strative Use

Graphing

Proxy Use

Referrals

Demo-graphic

healthsnapshot 0.91 0.18 0.17 0.12 0.03 0.08 0.12 0.06 0.09 0.08

problemlist 0.90 0.19 0.18 0.12 0.03 0.09 0.14 0.06 0.10 0.08

healthmaintenance 0.84 0.23 0.17 0.15 -0.02 0.21 0.13 0.05 0.14 0.07

medication 0.71 0.20 0.32 0.18 -0.11 0.26 0.10 0.04 0.17 0.11

histories 0.58 0.16 0.12 0.20 0.11 0.24 0.27 -0.01 0.01 0.02

labresults 0.22 0.91 0.10 0.08 0.05 0.01 0.13 0.01 0.04 0.01

labtests 0.25 0.90 0.14 0.08 -0.02 0.01 0.10 0.01 0.05 0.00

carefxn 0.50 0.62 0.41 0.16 -0.08 0.23 0.19 0.06 0.16 0.06

sess 0.18 0.55 0.23 0.26 -0.48 0.30 0.09 0.13 0.27 0.04

hitdays 0.18 0.55 0.23 0.26 -0.49 0.30 0.09 0.12 0.27 0.04

hitmo 0.22 0.46 0.13 0.16 -0.54 0.28 0.08 0.12 0.20 0.04

encounterdetails 0.22 0.13 0.87 0.19 0.03 -0.01 0.19 0.05 0.05 0.05

encounterreview 0.24 0.13 0.86 0.22 0.04 -0.02 0.18 0.06 0.06 0.04

letters 0.19 0.17 0.50 -0.04 -0.06 0.19 0.03 -0.01 0.13 0.03

drivingdirections 0.23 0.12 0.03 0.79 0.00 0.14 0.00 0.00 0.03 0.02

providerdetails 0.25 0.13 0.34 0.73 -0.02 0.05 0.08 -0.01 0.04 0.09

appt_final 0.18 0.34 0.22 0.60 -0.25 0.21 0.12 0.06 0.30 0.06

adminfxn 0.32 0.38 0.26 0.56 -0.17 0.21 0.13 0.23 0.39 0.08

ratioac -0.10 -0.21 -0.15 0.36 -0.09 -0.16 0.06 0.09 0.24 -0.02

avgfxnses 0.30 0.10 0.05 -0.03 0.81 -0.04 0.10 0.01 -0.02 0.03

avg_sess_len_mins 0.03 0.07 0.05 -0.01 0.80 0.16 0.04 0.03 0.07 0.01

avg_intrasess_days -0.18 -0.23 -0.04 -0.03 0.48 -0.16 -0.10 -0.06 -0.09 -0.05

patientnotes 0.05 0.04 0.05 0.19 0.08 0.70 0.15 -0.05 -0.03 -0.04

customerservicerequest 0.02 0.15 0.31 -0.03 -0.13 0.54 0.07 0.01 0.28 0.07

healthmaintenanceschedule 0.22 -0.01 -0.09 0.00 -0.01 0.51 0.04 0.11 0.14 0.00

personlpreferences 0.16 0.07 0.04 0.04 -0.08 0.46 -0.07 0.04 -0.05 0.14

flowsheetreportslist 0.25 0.15 0.17 0.06 -0.01 0.08 0.90 0.08 0.05 0.06

flowsheetreportdetails 0.23 0.16 0.19 0.08 0.01 0.07 0.90 0.06 0.04 0.06

switchcontext -0.02 0.00 0.02 -0.01 -0.03 -0.01 0.03 0.96 -0.01 0.01

proxyaccessview 0.15 0.08 0.05 0.09 -0.02 0.12 0.09 0.92 0.02 0.05

referralrequest 0.08 0.06 0.12 0.10 -0.06 0.15 -0.01 0.01 0.84 0.04

referralreview 0.35 0.21 0.10 0.20 0.00 -0.01 0.10 -0.04 0.68 0.05

addresschangerequest 0.04 0.04 -0.07 0.03 -0.01 0.03 0.02 0.01 0.03 0.90

demographics 0.16 -0.01 0.19 0.07 -0.01 0.11 0.08 0.04 0.05 0.83

                     

Paste Special - emfVariable

Health Summary

Frequent Monitoring

Office Visit Review

Office Visit Preparation

Intensity of Use

Admini-strative Use Graphing Proxy Use Referrals

Demo-graphic

healthsnapshot 0.91 0.18 0.17 0.12 0.03 0.08 0.12 0.06 0.09 0.08problemlist 0.90 0.19 0.18 0.12 0.03 0.09 0.14 0.06 0.10 0.08healthmaintenance 0.84 0.23 0.17 0.15 -0.02 0.21 0.13 0.05 0.14 0.07medication 0.71 0.20 0.32 0.18 -0.11 0.26 0.10 0.04 0.17 0.11histories 0.58 0.16 0.12 0.20 0.11 0.24 0.27 -0.01 0.01 0.02labresults 0.22 0.91 0.10 0.08 0.05 0.01 0.13 0.01 0.04 0.01labtests 0.25 0.90 0.14 0.08 -0.02 0.01 0.10 0.01 0.05 0.00carefxn 0.50 0.62 0.41 0.16 -0.08 0.23 0.19 0.06 0.16 0.06sess 0.18 0.55 0.23 0.26 -0.48 0.30 0.09 0.13 0.27 0.04hitdays 0.18 0.55 0.23 0.26 -0.49 0.30 0.09 0.12 0.27 0.04hitmo 0.22 0.46 0.13 0.16 -0.54 0.28 0.08 0.12 0.20 0.04encounterdetails 0.22 0.13 0.87 0.19 0.03 -0.01 0.19 0.05 0.05 0.05encounterreview 0.24 0.13 0.86 0.22 0.04 -0.02 0.18 0.06 0.06 0.04letters 0.19 0.17 0.50 -0.04 -0.06 0.19 0.03 -0.01 0.13 0.03drivingdirections 0.23 0.12 0.03 0.79 0.00 0.14 0.00 0.00 0.03 0.02providerdetails 0.25 0.13 0.34 0.73 -0.02 0.05 0.08 -0.01 0.04 0.09appt_final 0.18 0.34 0.22 0.60 -0.25 0.21 0.12 0.06 0.30 0.06adminfxn 0.32 0.38 0.26 0.56 -0.17 0.21 0.13 0.23 0.39 0.08ratioac -0.10 -0.21 -0.15 0.36 -0.09 -0.16 0.06 0.09 0.24 -0.02avgfxnses 0.30 0.10 0.05 -0.03 0.81 -0.04 0.10 0.01 -0.02 0.03avg_sess_len_mins 0.03 0.07 0.05 -0.01 0.80 0.16 0.04 0.03 0.07 0.01avg_intrasess_days -0.18 -0.23 -0.04 -0.03 0.48 -0.16 -0.10 -0.06 -0.09 -0.05patientnotes 0.05 0.04 0.05 0.19 0.08 0.70 0.15 -0.05 -0.03 -0.04customerservicerequest 0.02 0.15 0.31 -0.03 -0.13 0.54 0.07 0.01 0.28 0.07healthmaintenanceschedule 0.22 -0.01 -0.09 0.00 -0.01 0.51 0.04 0.11 0.14 0.00personlpreferences 0.16 0.07 0.04 0.04 -0.08 0.46 -0.07 0.04 -0.05 0.14flowsheetreportslist 0.25 0.15 0.17 0.06 -0.01 0.08 0.90 0.08 0.05 0.06flowsheetreportdetails 0.23 0.16 0.19 0.08 0.01 0.07 0.90 0.06 0.04 0.06switchcontext -0.02 0.00 0.02 -0.01 -0.03 -0.01 0.03 0.96 -0.01 0.01proxyaccessview 0.15 0.08 0.05 0.09 -0.02 0.12 0.09 0.92 0.02 0.05referralrequest 0.08 0.06 0.12 0.10 -0.06 0.15 -0.01 0.01 0.84 0.04referralreview 0.35 0.21 0.10 0.20 0.00 -0.01 0.10 -0.04 0.68 0.05addresschangerequest 0.04 0.04 -0.07 0.03 -0.01 0.03 0.02 0.01 0.03 0.90demographics 0.16 -0.01 0.19 0.07 -0.01 0.11 0.08 0.04 0.05 0.83

Paste vs. Paste Special

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Frequency (Total Number of Sessions)

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Cluster 2

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Frequency (Total Number of Sessions)

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Cluster 2

Paste Special (not editable, but looks true to original)

Paste (editable but ugly)

Working with Pictures

– Find:• www.iStockphoto.com (nominal fee)• www.SXC.hu (free, registration required)• PDF (e.g. JAMA table)

– Insert– Crop– Fade / Color

Vacation

Vacation

Vacation

Vacation

Equations in PowerPoint

• Useful for:– presenting

statistical formulas– describing methods

and/or results

• Use “insert object”• Example:

– Present a confidence interval calculation

/96.1 3 (96.1x

1.96 +/- SQRT(sigma/n)

vs

Use slides from other files

• 2 options– Select:

• Insert Slides from Files

– Copy & Paste

Web Presentations

• Why?– Make available to anyone, anywhere,

anytime• How?

– 2 methods• File Save As *.html

– Loses some functionality (animations)

• File Save As Web Page– Requires PowerPoint or PowerPoint Viewer

– Upload to a web server

Using Video

• Caveats– Codecs, codecs, codecs

• Stick with .avi, .wmv

• Conversion– www.converttube.com– www.vixy.org– www.flvix.com– www.youconvertit.com

• Directories are crucial– PowerPoint loses files easily

Design

Presenting

• Using Presenter View– Hardware caveats

• Using PowerPoint Show (*.pps)– Double-click on the .pps file

• Avoids the “start slide show” delay

Notes

Elapsed Time

Extra Slides

Action Buttons - I

Geisinger Patients with Geisinger Clinic primary care provider

Portal Usersn = 3,297

Non-Portal Usersn = 29,600

Intervention Groupn = 1,649

Control Groupn = 1,648

Non-Portal Usersn = 1,649

Matched selection

Diagnosisof: CVD, DM,

or CHF?

Randomize

Exclude

Registered MyGeisinger

User?

Yes

No

Yes No

Table 1: Study Design

Action Buttons - II

Results:• Primary Endpoints (6 and 12 month f/u):

– No effect on process measures• No difference in rates of appropriate testing (e.g. A1c,

foot exams) or appropriate use of medications (e.g. ACE-I for CHF)

– No effect on clinical measures• No difference in SBP, DBP, LDL, Total Chol, A1c

– No effect on patient-reported outcomes• Patient activation, adherence, satisfaction

Design

Equation Editor

• “Embellishments”

Custom Animations - Images

Using Video

Video – with Controls

• Control Toolbox

Video – no controls