Advanced Excel

Microsoft Excel 2007

Excel - Overview

• Calculator• Create budgets, analyze results• Perform Financial Analysis• Creating charts• Organizing Lists• Importing data from various sources

Advanced Excel

• Formatting cells• Creating simple formulas• Creating complex formulas• Working with basic functions• Sorting and Filtering of cells• Using Fill handle

Formatting Cells

• You can change the color, borders, font, data type of a cell using formatting cell feature

Cell Reference

• Cell reference identifies the location of a cell or a group of cells in the spreadsheet.

• Cell reference are used in formulas, charts and other excel commands

• Absolute Cell Reference• Relative Cell rreference

Cell Reference

Cell ReferenceBy Row (5)

and column(B)

Formulas

• Formulas are equations that perform calculations on values in your worksheet.

• Formulas contain three parts– Functions e.g. sum(), average(), if(), and() etc.– References: the cells that contain values which is

part of the formula– Operators e.g. +, * ,-,% etc.

Formulas

•SUM(A3:A7) * 15%

Function, Cell Reference, Operators

Functions

• Functions are mathematical objects which gives results based on arguments input it

• e.g. if is a function with three arguments.

• IF(A3>10, A3*5%,0)

Function name, arguments

Functions

• Types– Mathematical– Logical– Text– Financial– Lookup– Database– Statisitcal– And many more

Inserting a function

Inserting a function

Insert function dialog box

Data Validation

• Data validation is a tool that helps you control the kind of information that is entered in your worksheet

• With data validation, you can– Provides users with a list of choices– Restrict entries to a specific type or size– Create custom settings

Data Validation

Data Validation dialog box

Sorting of data

• Sorting data helps you to arrange data in– Alphabetical order or– Numerical order or– Ordered based an any custom list

• Sorting data helps you to– Visualize and understand our data better– Organize and find the data you want– Make effective decisions based on data

Sorting of Data

Sorted data based on

year

Filtering of Data

• Filtered data displays only the rows that meet some criteria and hides rows that doesn’t meet the criteria

• Multi level filtering• Auto Filter and Advanced Filter• Auto Filter– Filter by a list of values– Filter by format– Filter by criteria

Filtering

Filtering Options

Fill handle feature

• Fill handle is a black square on the bottom right hand side of the active cell

• Fill handle is used in copying cells contents to adjacent cells or to create a series