Adopting an Organization Phaung Daw Oo Monastic Education High School

Adopting an Organization

Phaung Daw Oo Monastic Education High School

By Saw Shwe Lin (Sunshine)Hu Fengzhong(Iris)

Date: 24th April, 2010

School profile

School Location Phaung Daw Oo is situated in a suburban area of North East Mandalay, Myanmar.

School Background. The School was founded in 1993 by Ven. U Nayaka and Ven. U Jotika (Buddhism Monks) It is a non-government and self-reliance school, mainly funded by charities and some small income generation.

Internal

InternalPhaung Daw Oo Monastic Education High School Mandalay

Functional Organization Chart

PatronsPhaung Daw Oo

Legal AdvisorMedical Consultant

Board of ExecutivesPhaung Daw Oo

PrincipalPhaung Daw Oo

Vice PrincipalPhaung Daw Oo

Assistant PrincipalPhaung Daw Oo

Medical Superintendent

Chief Operation Officer Phaung Daw Oo

Chief Accountant Phaung Daw Oo

Finance &Account

Department

AdministrationDepartment

Special ProjectDepartment

InformationTechnology Dept.

Construction, RepairMaintenance Dept.

Medical CareDepartment

Chief Academic Teaching Officer

Vocational TrainingDepartment

Primary SchoolHead

Academic Department

Middle SchoolHead

Tailoring Sewing

High School Head

FurnitureCarpentry

Motor WorkshopServicing

Pulp & PaperFactory

CateringChef

Offset Printing Photo Copying

StudentsAffairs Dept.

Horticulture Division Admin. Finance, Training, Operation

Departments

School Hostel & Dormitory Dept.

Environmental Eng:Department

LibraryAudio Room

Chief VocationalTraining Instructor

YangonBranch Office

Internal Auditing and Inspection TeamPhaung Daw Oo

DonorsLocal / Abroad

Objectives of the schoolTo provide the free education for all children of rural or urban families, orphans and for those who could not attend the government schools for various reasons.

Internal

Enrollment Profile Internal

No. Academic Year Teachers Students

1 1993/1994 10 394

2 1994/1995 15 793

3 1995/1996 20 999

4 1996/1997 23 1125

5 1997/1998 24 1797

6 1998/1999 27 1924

7 1999/2000 30 2347

8 2000/2001 39 3603

9 2001/2002 61 6093

10 2002/2003 120 6992

11 2003/2004 108 5898

12 2004/2005 108 5885

13 2005/2006 130 6390

14 2006/2007 148 7231

15 2007/2008 156 7225

16 2008/2009 215 7376

Enrollment Profile Internal

Internal

Academic Year Teacher's Number Student's Number Ratio

2004/2005 108 5885 1:55

2005/2006 130 6390 1:49

2006/2007 148 7231 1:50

2007/2008 156 7225 1:46

2008/2009 216 7376 1:34

Enrollment Profile

Faculty Profile

The only requirement to register at school as a teacher is to finish high school.

Teacher trainings and the other required trainings for capacity building were be given to them at the appropriate time.

Teachers were less paid compared to public school- teachers.

10% of teachers leave every years.

New teachers can be replaced at the same time.

Internal

Leadership training.

Teacher training.

InternalServices Profile

Classrooms There are 30 rooms for

around 7000 students.Not enough desks and

stoolsLack of teaching aids in the

classrooms

Around 100 students in each classrooms

Services Profile

Library Approximately 10,000books Half of them are English

books which were donated by a donor.

Few teaching materials is provided in the library.

About 30% of primary school students read in the library everyday.

Internal

Services Profile

Clinic Medical check is free

Medicine offering is free People who are around school

can come to see the doctor freely.

About 100 patients get treatment at the clinic everyday.

Internal

InternalServices Profile

It provides the technical skills to the students. 60 computers, and 15 sewing machines

Vocational Trainings

Computer class

Carpentry Class

Sewing Class

Internal

Bernett, Horticulture, hostel for street children, nutrition project, Nargis victim children

Bernett gives the significant information about HIV/AIDS.

The hostel offers the place, food, and clothes that give chances to get education for street children.

Small projects

InternalSmall projects

School Street Children Hostel

We are looking after 70 orphan children who are reached on the street, that provide accommodation, food, clothes, education, health and other-things what they need.It was founded in 2000. and now we expend 2100 U$ per month.

InternalSmall projects

PDO Nargis Children

PDO school take care of the victim children who are from delta area. Here, 60 children are needed for daily meals.

We provide Accommodation, Food, Clothes, School Uniform, Health

Care, Education, Stationary, Physical & Mental exercise to

improve their life skill.

ExternalPolitical ( Military Junta) After the monk-revolutions in 2007, the military junta become very suspicious to the monastery schools and things become very difficult to go on. The regime-controlled education system has resulted in sub-standard education, critical lack of teaching facilities, unskilled teachers, and lack of job opportunities after graduation, corruption and bribery. Till now the military junta has not been able to solve the basic problems of students. They are constantly using closure of universities as a weapon to stop students’ demonstrations for their rights. To immediately reopen all the schools and universities in the country unconditionally and at the same time maintain a free and unbiased educational program all over Burma still remains a dream for the people.

External

Social - Some families provide the things necessary for the

class.(Eg. School-uniforms, books, pencils and etc..)(threats)

-Number (18) Basic Education High school to be affiliated for entrance exam (opportunity)

-Ministry of Health (opportunity)-UNICEF, world –vision, donors from foreign

countries. (opportunity)-Doctors volunteer at the spare time. (opportunity)

ExternalEconomic

The vastly deteriorating economic situation also forces students to leave schools even when they are functioning. Given the high drop-out rate of children in primary school, fewer students continue their education at middle and high school levels.

30% of people in Mandalay are farmers. Most of the graduated people are working in company, however they don’t earn enough to support the family.

40% of people are the staffs in the government offices .

External

Competitors Threats Opportunities

• Number (17) Basic Education

High School• Number (11)

Middle School

• Pension from government.• Higher salary• More impression in the community.

• The teachers get less chances for further study in abroad or local college.

• The number of enrollment decreases because of the tuition fee.

Competitors

SWOT Analysis

Strength Weakness Opportunities Threats

Offers free education Students’ enrollment increase. New teachers register every year.Functional Projects

Few competency teachers because 10% of teachers leave every year. Teachers are less paid. Teachers have too much work to do. Lack of teaching aids.

BEHS(18) for entrance exam. Ministry of health for clinic Further study opportunities for teachers. Doctor volunteers. Social networks.

Current governments are very aggressive to monks. Family support is deficient. Employment level is lowNo government pension.

External

Internal

Opportunities BEHS(18) for entrance exam. Ministry of health for clinic Further study opportunities for teachers. Doctor volunteers. Social networks.

Threats Current governments are very aggressive to monks. Family support is deficient. Employment level is lowNo government pension.

Strengths Offers free education Students’ enrollment increase. New teachers register every year.Functional Projects

Contract the commitments from the students to volunteer for 2 or 3 years after they graduate from college or university. Consummate the school library

Make educational law for children needs, and to support national education. Family Cooperation Projects

Weaknesses Few competency teachers because 10% of teachers leave every year. Teachers are less paid. Teachers have too much work to do. Lack of teaching aids.

Proposal to the possible funding agencies for teachers’ salaries and teaching aid.

Open the markets for the products of the student’s work from the sewing class and carpentry class.

SWOT Matrix

Option Matrix

Options

Criteria

Request

the student-volunte

er

school libraryImprovement

Educational law for Children

needs

Family Cooperation Project

Proposal to

funding

Open the

markets in school-products.

1. Do ability 3 3 1 3 3 2

2. Urgency 3 3 1 2 3 1

3. Relevance 1 2 3 3 3 2

4. Consistency

2 3 3 2 3 3

Total score 9 11 8 10 12 8

Rank: highest 3--- lowest 1

Action Plan(1)

Tasks Time frame

Resource requirement

Skills needed

Performance Indicators

1. Finding the information for funding agencies

During one week.

--Internet sources.--Funding agencies Profiles

- Experiences for hunting funding agencies.

- Information gathered reports.

2. Write the proposal

Within one month.

--Internet.-- Funding agencies requirements and policies

-Professional proposal writing

- Written proposal

3. Submit the completed proposal

One week Targeted organization or foundation

- Response from the targeted organization

Funding Proposal

Action Plan(2)

Tasks Time frame Resource requirement

Stake holders


1. Classify the books by their titles and categories

6 month period

-books-library

- librarians-teachers--service providers

• By the computerized catalogs.

2. Looking for book-donors not only from foreign but also from local people.

Very often throughout the year.

- volunteering groups who will travel around the town or further to collect the donated books.

-donors-teachers- students volunteering groups.

• Increased number of registered book in the library.

3. Maintianing and extending the library building.

Six months - Spacious place around the library.

-donors-principal- engineers

• Modified building.

School library Improvement.

Action Plan(3)Tasks Timefram

eResource

requirement

Stake holders


1. Make a meeting with the parents for co-operative project and benefits they might receive from it.

During one month.

--pamphlets of the projects.-- materials for the presentation.--

--principal--teachers--parents

- Meeting record.

2. Assign the parents to the field according to their skills.

Every year

--projects -project managers-Parents (employees now)

- Labor record the specific field.-

3. Make statistic annual income and account sales

Every year --school account department

--project managers-Parents (employees now)

- Documents of its records.

Family Cooperation Project

Action Plan(4)

Tasks Time frame

Resource requirement

Stake holders


1. Get permission from the parents for their children ‘s volunteering before they enroll the school

Every year.

--contract papers.--qualified teachers

-principal-parents -- partners

- Agreement papers.

2. Get permission from graduated high school students for their future volunteering teaching

Every year

-- official contract paper

-- principal --parents--volunteers

- Agreement contract.

3. Implementing the contract. Putting into action

Every year

-- volunteers’ college or university profile-- volunteers’ contact

--principal --volunteers

-contract achievement annual reports.

Graduated Student-volunteering contract.

Action Plan(5)


Stake holders


1. Hire a place in Nan Shae Market for selling the products.

Every year -A place in Nan Shae Market.

- principal-Teachers-employees

- Having a contract with MCDC (Mandalay City Development Council)

2. Sell the products in market

Every day -- Vehicles for transportation-- Sellers

- principal-employees

-Record of Daily sold goods.

3. Inventory records and stocks.

Every day -- school account department

-Accountant--employees

- Inventory Profiles.

Open the markets for school products.

Action Plan(6)


Stake holders


1. Build relationship with government

One or two years

-Link officers--previous government policies on Education

-government regime-local education bureau --principal

- Invitations to the authorities at the school occasional cerebrations.

2. Report the school function and contrition about national education

Every year --annual school achievement report

-- governors -- principal

- Reports

3 .Send an official letter to pass the law to the authorities.

as soon as school gets safe enough to send letter

-Ministry of Education.

-government regime-local education bureau --the school

-Feedback from the authorities.- educational documents from the authorities.

Educational law for Children needs

Troubleshooting the action plansTargets What is likely to

be wrong?How can it be

prevented?How can it be

fixed if it happens?

Open the markets for school-products

-lack of qualified products

-- Products should be double checked by the professionals

-Unqualified products would be discounted.

Graduated Student-volunteering contract proposal

-- It is hard to implement contract since it is not official.

- Warrant the students for their future career goals.

-According to the contract, they have to pay the deposit for compromising the contract after they have a job.

Educational Law for children needs

-- It seems like untouchable and unrealistic plan.( political issues.)

-- Make effective relationship with governor officers-- Make any efforts on support education

- Allied all other schools including private schools to sign in the letter and send it to the government until it is accepted.

The End